Up until SAP ECC 5.0 Public Services (EA-PS 500) and release Public Sector Contract Accounts Receivable andPayable 4.72, posted documents were not included in evaluations of public-owned commercial operations (PCO). Thestructure of totals documents posted in FI-CA means it is impossible to interpret them according to PCO criteria. ForECC 5.0 and PSCD 4.72, extensive changes were made in both Public Sector Contract Accounts Receivable andPayable (PSCD)and Public Sector Management (PSM) in order to classify the documents in PSCD directly where theyoriginate and to evaluate them in PSM. To ensure the integration between FI-CA and PSM is successful as far as thePCO functions are concerned, the following prerequisites apply:

Technical PrerequisitesFor PSM, you require release SAP ECC 5.0 or above and for PSCD, 4.72 or above. As release PSCD 4.72 is based onSAP R/3 Enterprise Core 4.70 (SAP_APPL 470) rather than SAP ECC 5.0, two separate systems are required for theintegration to be successful: a system with PSCD 4.72 and a system with SAP ECC 5.0. This will no longer benecessary after the next PSCD release.

The following prerequisites apply when using separate systems:

● An ALE distribution of FI documents from PSCD to the PSM system must be set up.

● Depending on which the leading system is, ALE distributions for master data should be set up: G/L accounts,commitment items, fund centers, and so on, so that this data is processed in only one system and thendistributed to the other.

In addition to this, even if systems are not separate, in the Customizing of Contract Accounts Receivable and Payableyou must define the following function modules, under Program Enhancements ® Define Customer-Specific FunctionModules:

● function module FKK_FMBGA_DOCUMENT_SCAN for event 0010

● function module FKK_FMBGA_CLEARING_SCAN for event 0020

● function module FKK FKK_FMBGA_DOC_NUMBER for event 0030

● function module FKK_FMBGA_DOCUMENT_CHECK for event 0061

These settings ensure that performance is not affected in systems that do not use PCO functions.

Once you have carried out the above-mentioned steps, you can post and transfer a document to a PCO accountassignment (providing that the master data was created and the necessary Customizing settings have been defined).The document is then visible in the PCO sales/purchase tax list (transaction FMBGUL).

Business RequirementsTo ensure consistent data for your business, you must carry out extensive quality and matching measures, especiallywhen using separate systems. If you are using separate systems, you must note the following:

● The master data in both systems must be identical. To achieve this, one system should be declared as theleading system and the master data should be distributed from there to the other.

● Customizing for Financial Accounting and PSM must be identical in both systems. This is especially the case forthe settings for value-added tax.

● The derivation strategies must deliver the same results in both systems (especially the derivation of the taxcommitment item).

● The PCO functions must be activated in both systems.

You must also note the following, even if not using separate systems:

● The account determination for the value-added tax accounts in PSCD must be defined in such a way that thesame tax G/L accounts are determined as in Financial Accounting.

● If several company codes are assigned to an FM area, all company codes must have the same calculationprocedure and local currency.

Notes on Entering Documents

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For document entries the same checks are carried out as in PSM, in other words, a tax code must be entered for aposting to PCO items. In addition to this, G/L account transfers between PCOs in PSCD are not allowed and should becarried out in Financial Accounting (FI) instead.

Cross-company code PCO postings are, unlike in PSM, allowed on the condition that the tax balance for eachcompany code amounts to zero, in other words, all turnover for a specific tax code is in the same company code.

Any cash discount due is automatically assigned to the corresponding PCO account assignments with payments andclearing. A program for subsequent cash discount determination, as in PSM or FI (RFFMBGDC and SAPF181), is notnecessary. However, this only applies to documents posted in PSCD.

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