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Instructor: Heman Leewww.aeromaniacs.com/classhemanlee@live.comWindows File Management

E.M. Hart Senior CenterPresentsChapter 2 and 3 review. The key to file management.1PasteCtrl+VReviewCopy/Cut & Paste

The ClipboardCutCtrl+XCopyCtrl+C2PasteCopy or CutRemain on the Clipboard

The ClipboardPaste 3

Paste 23Menu relates to the object you clickReviewContext Sensitive MenuMenu

4PurposeWindows File ManagementOrganize your filesShare your filesBackup your filesEasily locate your files.5Where are my files physically stored?In my computerIn RAM MemoryOn the C: Hard DriveIn the CPU6

RAMAccess 10-60ns (10-9)Transfer 3200+ MB/sec Access Time 5 10 msTransfer Rate: 50-100 MB/sec7200 1400 RPMHard Drive vs RAM

Removable StorageFloppyCDDVDFlashPortable HD

$10 for 4GBCD 700MB.20 -.50Lesson 1Folder HierarchyRoot FolderParent FolderSub-folderLibraries

9Virtual Folder HierarchyThe Root

Desktop (Root) = File Cabinet

Desktop is at the top of the folder hierarchy, similar to a file cabinnet.10Real World Folder Hierarchy

The File Cabinet

Divider

RootSubfolderMy Document (XP) or personal folder (7) is the root of all files on your computer just like a file cabinet.

File DrawFile FolderMy DocumentExplain conceptual Desktop as the root for all virtual folders. All data is under your personal folder.11

Virtual Folder Hierarchy

Desktop (Root)

Personal Folder (Logon name)

Subfolders

ExpandedSubfolder

A sub-folder is like the folders dividers in a file draw.Explain conceptual Desktop as the root for all virtual folders. All data is under your personal folder.12Virtual vs PhysicalMy MusicMy DocumentPersonal folder(Root Folders)

The Hard Drive Directories is:C:\Users\Heman\DocumentsMy MusicFolders can have subfolders.13Organizing by Type

My MusicMy DocumentMy VideoGrandkidsPersonal folder(Root Folders)

My PicturesBettys B-Day PartyFolders can have subfolders.14Organizing by regardless of typeSounds from ChinaChina Vacation JournalChinaVideoChina PhotosChina VacationLibrary

Windows 7 has a new feature called LibrariesWindows 7 Libraries allow you to create a logical index to any folder in your computer. Folder are not limited to file type.Folders can have subfolders.15Hierarchical File StructurePictures

FamilyChristmas 2008New BabyGrandkidsBettys B-Day PartySibling FoldersSubFoldersRoot Folders

Folders can have subfolders.16Hierarchical File StructureMy Pictures

FamilyChristmas 2008Real EstateGrandkidsBettys B-Day PartySibling FoldersSub-FoldersRoot Folders

Inverted tree structure like a family treeParent FoldersFolders can have subfolders.17Lesson 2Windows ExplorerOpen Windows ExplorerChange the view of File and FoldersNavigate folder hierarchyDetail & preview paneSort file view18

Detail PaneAddress BarNavigation Pane

Folder Pane Detail

P 2.17Navigate the folder list.Favorite link and Folders pane, show how to navigate both19

XP Virtual Folder Hierarchy

Desktop (Root)

My Document

Click toExpandExplain conceptual Desktop as the root for all virtual folders20

XP Virtual Folder Hierarchy

Desktop (Root)

My Document (Expanded)

My Music

My Video (User created)

My Pictures

Click toExpandNo SubfolderExpandedExplain conceptual Desktop as the root for all virtual folders21Vista/7 Virtual Folder Hierarchy

Desktop (Root)

Personal Folder

Click toExpand

Explain conceptual Desktop as the root for all virtual folders22Vista/7 Virtual Folder Hierarchy

Desktop (Root)

Personal Folder (Expanded)

Document

Music

Video

Pictures

ExpandedNo Subfolder

SubfoldersExplain conceptual Desktop as the root for all virtual folders23Vista Virtual Folder Hierarchy

Desktop (Root)

Personal Folder (Collapse)

Computer

Network

Control Panel

Recycle Bin

Explain conceptual Desktop as the root for all virtual folders24 Windows uses the concept of special folders to help present the contents of the computer to the user in a fairly consistent way that frees the user from having to deal with the actual file paths. Vista Special Folders

Window Vista default special folders25

Desktop (Root)

3 Floppy (A:)Hard Drive (C:)DVD ROM Drive (E:)Removable Drive (F:, J:, K:, L:, etc)

Network

Control PanelComputer

Personal Folder

Folder Pane view of expanded folders, show expand and collapse folder view26

My Documents

Public Documents

My Music

Public Music

My Pictures

Public Pictures

Windows 7 LibrariesYou will notice that the folder pane is different. Instead of showing the normal folder hierarchy, Windows 7 uses a new concept called Libraries.

My Videos

Public VideosAddress Line

Personal FolderRecent FoldersSibling FoldersP 2.5Current FoldersHow to navigate the Address line28Address Line

Personal FolderRecent FoldersSibling FoldersP1.9Current FoldersDocumentParent FoldersSibling FoldersHow to navigate the Address line29Address Line

Personal FolderSub-FoldersP 2.5How to navigate the Address line30Address Line

Personal Folder

Contacts

Document

Download

Favorite

Music

Pictures

VideoRecent FoldersSub-FoldersSibling FoldersP 2.5How to navigate the Address line31Lesson ThreeMore File ManagementCreate FoldersSelecting File and FoldersCopy and move filesSearch for filesRecycle BinP 3.132Create a FolderRight-Click>New>FolderOrganize>New FolderFile>New>Folder

3 basic methods for creating a folder.33Create a Sub-folderOpen the folderCreate a new folderOpen the new folderCreate a new folder

3 basic methods for creating a folder.34Rename a FolderRight-Click>RenameOrganize>RenameFile>Rename

Vacation to ChinaCh235SelectionSelection allows you to perform file management on more that one file or folder.

36Selecting Files & FoldersContiguousNon-contiguousCheck BoxDrag a boxSelect All orctrl+a

Vacation to China37Contiguous SelectionAdjacent to each otherSelect icon viewDraw a boxStart in a white area.Draw diagonally around the object

38SortingTo make selection more effect you need to sort or group related file close together.

39Detail ViewThis is the only view that you can sort or modify the content.

Click to sort40Contiguous SelectionShift key methodSelect Detail ViewSort file headingSelect topHold the shift key downSelect bottom

P 3.741

Select the first fileHold Shift and click on last fileMixedContiguous and non-contiguousInvert SelectionSelect the reverse of your selection

In other word make the white blue and the blue white.

Advance Selection (Extra Credit)Non-contiguous SelectionSelect File/Folder ViewSelect fileHold the Ctrl key down

44Copy/Cut MethodsRight-click (Shortcut menu)Vista/7 Organize MenuXP File Menu (Alt key)Ctrl+C or Ctrl+X

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45Send to MethodsAdhoc or Quick & DirtyRight-click (Shortcut menu)Select Sent to>select deviceYou can only sent to the root of some common folder or device or drive (not a sub-folder)46Copy Files & Folders3 MethodsCopy and pasteFile Menu>Edit>Copy to folder (XP)Drag and drop

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47Move Files & Folders4 MethodsCut and pasteFile Menu>Edit>Move to folder (XP)Drag and dropRight-click drag

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48Copy/Cut & Paste StepsSelect SourcePerform CopySelect DestinationPaste

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Ch249Copy to Folder StepsSelect SourceEdit>Copy to FolderNavigate to destinationPress Copy button

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50Move to Folder StepsSelect SourceEdit>Move to FolderNavigate to destinationPress Copy button

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51Drag & Drop File Management ProsYou can do everything with Drag & Drop.It is intuitive, nothing to memorize.It is sometime quicker.

ConsRequires excellent mouse and windows skills.Miss filing if you are not careful.You must know some of the default

Drag and Drop DefaultsCopy vs Move

CopyDifferent Drive Letter

MoveSame Drive LetterC: Hard DriveC: Hard DriveC: Hard DriveF:, G:, H:. K:

53Drag & Drop StepsDestination folder visibleSelect SourceDrag from source, drop in destination

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P 3.1454How to MakeDestination & Source Visible for Drag & DropDetail to Navigation PaneNavigation to Detail (Folder Only)New Windows

P 3.1455Drag & Drop to Navigation Pane

Navigation Pane or Folder PaneContent PaneDrag & DropTo Navigation (Folder) Pane

Drag & DropDetail PaneDetail Pane

Source/DestinationVisibleFrom(What)

To( (Where)Drag & Drop2nd Window or Dual Pane

Requires GoodWindow & Mouse SkillsFrom(What)

To( Where)

Copy Over Existing FileReplaceDont copyKeep bothCancel

62Copy Over Existing FolderWhen destination folder have the same name, contents will be merge into the same folder.

63Explicit Override Right-click Drag

You can override any default copy or move by use the right-click drag method. To override the default Move, select Copy Here.

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You can force a COPY even if the file is on the same device.

Hold down the CTRL Key while dragging to a new black area.

Override CopyCtrl Key65

You can force a Move even if the file is on the different device.

Hold down the Shift Key while dragging.

Override MoveShift Key66RECYCLE BIN

Drag to Recycle Bin.Right-Click select Delete.Use the Delete key.

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RECOVER FILE

Recycle Bin: File Restore ButtonOrganize>UndoRecycle Bin: Right-click RestoreDrag out of Recycle BinCtrl+Z

68EMPTY RECYCLE BINFile Menu>Empty Recycle BinEmpty the Recycle Bin ButtonRight Click on Recycle BinDelete Key (Delete again)

69SyncToys 2.1Free Download from MicrosoftFile SynchronizationRemovable DriveBackup

70SyncToys 2.1Synchronize: New and updated files are copied both ways. Renames and deletes in one folder is repeated on the other.

Echo: New and updated files are copied left to right. Renames and deletes on the left are repeated on the right.

Contribute: New and updated files are copied left to right. Renames on the left are repeated on the right. Similar to Echo, except there are no deletions.71SyncToys 2.0

72Backup/RecoveryWhat you need:Backup softwareCD/DVD or Flash DrivePortable Hard DrivesOnline backupOnline hard drive

73Backup/RecoveryWith Windows 7Accessories: Windows Easy TransferBackup and Restore in Control Panel.Zip UtilitiesFile Management (Copy & Paste)74Backup/Recovery3rd party software or online serviceCome with most Flash or ext Hard DriveDownload Free Open Source SoftwareCorbinite75File CompressionZip/Rar FormatBuilt-in to Windows 7 or download WinZip, WinRar utility.Shrink 1 or multiply file into 1 smaller file.Saves disc space for archiving or to recover additional hard drive space.More efficient to transmit smaller file by Email.76

Right-click on the objectFile Security & ProtectionEncryptionPassword protection.Change attribute to Read Only or hidden.78The EndPractice, practice, practiceLearn one method and stick to it. 79