Institutional Repository Institutional Repository Planning at UNC-Chapel HillPlanning at UNC-Chapel Hill

UNC System Records Officers MeetingUNC System Records Officers MeetingGeneral AdministrationGeneral AdministrationNovember 13, 2006November 13, 2006

How did it get started?How did it get started?

January 2005 convocationJanuary 2005 convocation Report recommended establishment of Report recommended establishment of

institutional repositoryinstitutional repository Two committees established – Digital Two committees established – Digital

Curation/Institutional Repository Committee Curation/Institutional Repository Committee (DC/IRC) and Scholarly Communications (DC/IRC) and Scholarly Communications Committee (SCC)Committee (SCC)

DC/IRC MembershipDC/IRC Membership

Representation from eleven university Representation from eleven university departments – University Libraries, Health departments – University Libraries, Health Sciences Library, School of Information and Sciences Library, School of Information and Library Science (SILS), Information Library Science (SILS), Information Technology Services (ITS), Renaissance Technology Services (ITS), Renaissance Computing Institute (RENCI), Romance Computing Institute (RENCI), Romance Languages, Art, Anthropology, UNC Press, Languages, Art, Anthropology, UNC Press, Kenan-Flagler School of Business, ibiblio.orgKenan-Flagler School of Business, ibiblio.org

Library staff on committeeLibrary staff on committee

Janis Holder, University ArchivistJanis Holder, University Archivist Caroline Walters, University Records ManagerCaroline Walters, University Records Manager Andy Hart, Library Preservation OfficerAndy Hart, Library Preservation Officer Natasha Smith, Head of Documenting the Natasha Smith, Head of Documenting the

American SouthAmerican South Tim Shearer, Will Owen, Jill Sexton – Library Tim Shearer, Will Owen, Jill Sexton – Library

Systems OfficeSystems Office

We have a WIKI!We have a WIKI!

http://bioivlab.ils.unc.edu/sandbox/UNCIR_Chttp://bioivlab.ils.unc.edu/sandbox/UNCIR_Committee/index.php/ommittee/index.php/

Includes planning documents, links to articles, Includes planning documents, links to articles, meeting minutes, membership roster, etc.meeting minutes, membership roster, etc.

Committee members log in to edit pages or Committee members log in to edit pages or make comments, but most is open to the publicmake comments, but most is open to the public

Our charge from the Provost:Our charge from the Provost:

Develop a feasible plan that will both serve UNC-Develop a feasible plan that will both serve UNC-Chapel Hill’s digital curation needs and will place the Chapel Hill’s digital curation needs and will place the university in the forefront of such efforts in the university in the forefront of such efforts in the Triangle, nationally, and internationally;Triangle, nationally, and internationally;

Design a pilot IR and digital preservation program in Design a pilot IR and digital preservation program in partnership with ITS, the University Libraries, and partnership with ITS, the University Libraries, and SILS that will support ongoing research;SILS that will support ongoing research;

Develop policies, procedures, and long-term digital Develop policies, procedures, and long-term digital preservation strategies to benefit the entire campus. preservation strategies to benefit the entire campus. This will include strategies to educate the campus This will include strategies to educate the campus community.community.

Our work so far:Our work so far:

Developed subcommittees based on the Developed subcommittees based on the Audit Audit Instrument Checklist for the Certification of Instrument Checklist for the Certification of Trusted Digital Repositories Trusted Digital Repositories developed by developed by RLG/NARA task forceRLG/NARA task force

4 basic categories: Governance, Technologies 4 basic categories: Governance, Technologies and Technical Infrastructure, Community and and Technical Infrastructure, Community and Digital Assets, Repository ManagementDigital Assets, Repository Management

We added 5We added 5thth: Guidance, Training and : Guidance, Training and EngagementEngagement

Speakers brought to campus:Speakers brought to campus:

Thornton Staples, Director of Digital Library Thornton Staples, Director of Digital Library Research and Development at the University of Research and Development at the University of Virginia (Fedora)Virginia (Fedora)

Sayeed Choudhury, Associate Director for Library Sayeed Choudhury, Associate Director for Library Digital Programs and Hodson Director of the Digital Digital Programs and Hodson Director of the Digital Knowledge Center at Johns Hopkins (repository Knowledge Center at Johns Hopkins (repository analysis project)analysis project)

Gary King and Micah Altman, Harvard-MIT Data Gary King and Micah Altman, Harvard-MIT Data Center’s Henry A. Murray Research ArchivesCenter’s Henry A. Murray Research Archives

Reagan Moore, San Diego Supercomputer Center Reagan Moore, San Diego Supercomputer Center (SRB)(SRB)

Staffing/management developments:Staffing/management developments:

3 positions proposed: Project Manager, 3 positions proposed: Project Manager, Metadata/User Support Specialist, Principal Metadata/User Support Specialist, Principal Programmer/System AdministratorProgrammer/System Administrator

Carolina Digital Library developmentCarolina Digital Library development AUL for Special Collections/Director of AUL for Special Collections/Director of

Wilson Library (Rich Szary)Wilson Library (Rich Szary) Head of Carolina Digital Library (???)Head of Carolina Digital Library (???)

Software/programming activities:Software/programming activities:

SRB (Storage Resource Broker) version 3.4.2 – an SRB (Storage Resource Broker) version 3.4.2 – an integrated solution that includes interfaces to wide integrated solution that includes interfaces to wide variety of storage systems, user tools, etc.variety of storage systems, user tools, etc.

DSpace version 1.4 – open-source digital repository DSpace version 1.4 – open-source digital repository system, supports capture, storage, indexing, and system, supports capture, storage, indexing, and distribution of digital objectsdistribution of digital objects

Fedora version 2.1.1 – open-source flexible service-Fedora version 2.1.1 – open-source flexible service-oriented architecture for managing and delivering oriented architecture for managing and delivering digital contentdigital content

What’s going in the pilot IR?What’s going in the pilot IR? Finding Aids – xml file formatFinding Aids – xml file format Electronic Theses – attachments, interface with Electronic Theses – attachments, interface with

existing system a challengeexisting system a challenge DocSouth – small set of DocSouth filesDocSouth – small set of DocSouth files Campus websites – Chancellor, Provost, Faculty Campus websites – Chancellor, Provost, Faculty

Governance, BOT, SILS, Med School, Music Dept., Governance, BOT, SILS, Med School, Music Dept., SFC, Grad School, GA (testing Heretrix)SFC, Grad School, GA (testing Heretrix)

Minds of Carolina – small set of faculty CVs Minds of Carolina – small set of faculty CVs w/corresponding documentationw/corresponding documentation

Research Labs of Archaeology – specimen catalog, Research Labs of Archaeology – specimen catalog, Town Creek Indian Mound digital collectionTown Creek Indian Mound digital collection

Odum Institute – existing Odum digital repository Odum Institute – existing Odum digital repository (research data)(research data)

Documentation drafted so far:Documentation drafted so far:

Mission Statement and Governance PolicyMission Statement and Governance Policy Community Deposit AgreementCommunity Deposit Agreement Infrastructure Planning Group work planInfrastructure Planning Group work plan Service DefinitionService Definition Added 2 additional working groups: Added 2 additional working groups:

Infrastructure Planning Group and Ingest Infrastructure Planning Group and Ingest Working GroupWorking Group

Questions?Questions?

Helen Tibbo, Chair DC/IRCHelen Tibbo, Chair DC/IRC

tibbo@email.unc.edutibbo@email.unc.edu

Janis Holder, University ArchivistJanis Holder, University Archivist

holderj@email.unc.eduholderj@email.unc.edu