Ringgold User Group Meeting

Institutional Identifierswhich institution are we referring to?ALPSP Setting the Standard Seminar 2015 11th November 2015Phil Nicolson

IntroductionInstitutional IdentifiersChallenges we faceBenefits of using Institutional IdentifiersInstitutional Identifiers which onesCASRAI report

Setting the scene

Setting the scene

Setting the scene

Setting the scene

Unique IdentifiersWhat are they? How can they help? Numeric or alpha-numeric designations which are associated with a single entityEntities can be an institution, person, or piece of contentEnable the disambiguation of each entityProper understanding of the customer, author, reader or institutionProper identification of content object, article, product, or packageCan be used internally or in conjunction with external partners

What are Institutional Identifiers for?Disambiguating: UCL:University College London (UK)Universit Catholique de Louvain (Belgium)Universidad Cristiana Latinoamericana (Ecuador)University College Lilleblt (Denmark)Centro Universitario Celso Lisboa (Brazil)Union County Library (USA)

NPL:National Physical Laboratory (UK)National Physical Laboratory (India)York UniversityUniversity of York (UK)York University (Canada)Northeastern University:Northeastern University (Boston, USA)Northeastern University (Shenyang, China)

What are Institutional Identifiers for?Consolidating:Hierarchy View:University of OxfordUniv. OxfordOxford UniversityLibrary, Oxford Univ.Radcliffe Science LibraryBodleian LibraryBodleian, OxfordOxford, University ofUniversity of Northampton Northampton Business School School of Education School of Health School of Science and Technology Division of Computing Division of Engineering Environmental & Geographical Sciences Institute for Creative Leather Technologies School of Social Sciences School of The Arts

University College London: actual dataInstitutionCityStateCountryUNIV COLLEGE LONDONLONDON WC1E 6BTGBUNIV. COLLEGE LONDON,LONDON,GBUniversity College LondonLONDONGreater LondonGBUniversity College LondonSOUTHSEAHantsGBEBSCOBirminghamALUSUCLLondonGBUniv London Univ CollLondonGBUCL HospLondonGBUniv Coll BranchLondonGBUniversity CollegeLondonGBUniveristy College LondonLondonGB

John F Kennedy

Use cases the whyIdentifiers enforce uniquenessDisambiguate institutional recordsEradicate duplication of dataEnsure correct delivery, entitlements and access rightsBetter understand your customer base and relationships with institutionsImprove trust in dataMap institutions into their hierarchy

Common data problemsMost publishers have problems with data:Multiple accounts for each customer Multiple internal IT systems for different purposesData entry without standard names or ID numbersLack of hierarchy informationNo formal manner to track customers across systems

The challenge: Data SourcesMultiple data sources system data silosMultiple locations geographic data silosData entered by different people for different purposesData from third parties in the supply chainData from bought-in sources

The challenge: Data SourcesTypical publisher systems:Data can be entered by:Financial systemCRM/Sales databaseAuthentication systemFulfilmentUsage statisticsSubmissions systemAuthor databaseDocument Storage (contracts and licences)..

Organisation staffAuthorsSociety membersAgents in the supply chain3rd party organisations..

Data integrationUsing Institutional Identifiers to link internal systems:Prevent duplicate account creationBreak down silos Keep data up-to-date and systems synchronisedEnable staff to use data more effectivelySimplify data transmissionImprove overall data quality

Linking author and institution IDsWhen authors and their affiliations are linked correctly, publishers gain:Market intelligence about authors and institutionsAuthor and subscriber information mapped togetherKnowledge of where research funding is concentratedReduction in time taken calculating open access charges (APCs) Institutions gain information about their overall research outputFunders gain information about where authors reside and publish

External linking in the supply chainUsing Identifiers will:Ensure accuracy of informationSpeed up data transactions Reduce queriesReduce costsOpen data up to new usesEnsures that authors receive credit for the work they produceEnsures that end users receive uninterrupted access to the content they need

The supply chain (simple version)ConsortiumAuthor

Submission and Peer Review System

Publisher

Online Host or Technology Partner

Subscription Agent or Sales Agent

Fulfilment House or System

Library

Discovery Service

End User

Data Providers and Systems (multiple)ConsortiumSocietiesFunders

Citation

Supply-chain spaghettiConsortiumAuthor

Submission and Peer Review System

Publisher

Online Host or Technology Partner

Subscription Agent or Sales Agent

Fulfilment House or System

Library

Discovery Service

End User

Data Providers and Systems (multiple)ConsortiumSocietiesFunders

Citation

becomes organised, with accurate data and information flowConsortium

A truly linked supply chain

Institutional Identifiers which ones?JISC and CASRAI (Consortia Advancing Standards in Research Administration Information) report on Organisation IDs: http://repository.jisc.ac.uk/5381/1/CC549D001-1.0_org_ID_landscape_study.pdf Examined the landscape of organisational identifiers in the UK and identified 23 different IDsBased on interviews with key individualsLots of detail on use cases for publishing, funders, and institutions

CASRAI reportDisambiguation and deduplication of organisational information from multiple sources typically described as a nightmareBenefits from effective unique identifiers are truly realised when data is sharedKey aspects of identifiers that support the widest range of uses:GovernanceTrustTransparencyTemporalAppropriate metadata

GovernanceAn identifier and agreed metadata must be governed and maintained. Regardless of how this is done, it must be done effectively

TrustParties that rely on an identifier must trust that identifier. There are several key areas of trust: firstly, the assertion that the identifier refers to an organisation of interest (which may be supported by making the identifier human-readable), secondly, the assertion that data associated with an identifier is correct and thirdly that the identifier will continue to be maintained to reflect changes in organisational structure and status, etc.

TransparencyIt must be clear how identifiers are issued, and to which organisations. Processes for the management and governance of identifiers must be defined and must be conducted transparently.

TemporalMany use cases require information not just about the current list of organisations, but also about their histories. Institutions are created, merge, split, acquire each other, change status and are renamed.

Appropriate MetadataA Names Authority can issue organisational identifiers associated with a short list of metadata (eg name, deprecated-name, deprecated-nameID, City, County, PostalCode, URI), or an extended metadata list (eg including classifiers and organisational hierarchies).

Identifiers identified

Please note that ORCID had not released the institutional affiliation at the point at which this report was published.

Global Identifiers

University College London: IdentifiersProviderIdentifierFundref501100000765GRIDgrid.83440.3bISNI0000 0001 2190 1201OrgRef52029Ringgolds Identify4919UCASU80VIAF155428631Wikipedia ID52029Wikidata IDQ193196..

ISNIISO Standard 27729ISNI is designed to be a bridge identifierCovers any type of entity

ISNI NumberISNI NumberParty ID 2Party ID 1Proprietary Information and/orMetadataProprietary Information and/orMetadata

ISNI spans all industries, market segments, and regions

AcademiaMedicalCorporateGovernmentNot-for-profitPublic librariesSchools

PublishersFunding bodiesIntermediariesDistributors

http://isni.org/

Thank youPhil NicolsonData ManagerRinggold Ltd