installation of new water tank and refurbishment of water ... tender doc... · installation of new...

INSTALLATION OF NEW WATER TANK AND REFURBISHMENT OF WATER RETICULATION

NETWORK AT ITSOSENG COMMUNUTY HEALTH CARE CENTRE

TENDER No. NWDOH/029/PS/11B NORTHWESTPROVINCEDEPARTMENTOFHEALTHCnrSekameandFirstStreetNewOfficeParkMafikeng2745Contact: Mr. Johan De Klerk Acting Chief Director: Infrastructure Development & Technical Services Telephone (018) 391 4117 Fax: Email:

Tenderer..................................................................CIDBRegistrationNo......................................................Totalofthepricesinclusiveofvalueaddedtax:R..........................Amountinwords:..................................................................................................................:...................Preferencesclaimedfor:(tickrelevantboxes)B-BBEEStatusLevelofContribution:......................................Preferenceclaimedfortenderedcontractparticipationgoalis:...........%

Contents Page 1 of 1

CONTENTSPages

T1.1 2

T1.2 15

T2.1 2

T2.2 45

C1.1 3

C1.2 30

C1.3 3

C2.1 2

C2.2

SECTION 1 - 16

SECTION 2 - 14

SCOPE OF WORK

C3 SCOPE OF WORK 13

C3.1 HEALTH AND SAFETY 49

SITE INFORMATION

C4 SITE INFORMATION AND SCHEDULE OF PENALTIES 2

PART C5 : DRAWINGS

CONTRACT DATA

CONSTRUCTION GUARANTEE

PRELIMINARIES

BUILDER'S WORK

TENDER DATA

FORM OF OFFER AND ACCEPTANCE

THE CONTRACT

PART C1 :

INSTALLATION OF NEW WATER TANK AND REFURBISHMENT OF WATERRETICULATION NETWORK AT ITSOSENG COMMUNITY HEALTH CARE CENTRE

TENDER No. NWDOH/029/PS/11B

AGREEMENTS AND CONTRACT DATA

RETURNABLE DOCUMENTS

LIST OF RETURNABLE DOCUMENTS

RETURNABLE SCHEDULES

PART C4 :

PART C2 :

PART C3 :

PRICING DATA

PRICING INSTRUCTIONS

BILL OF PROVISIONAL QUANTITIES

PART T2 :

THE TENDER

TENDERING PROCEDURES

TENDER NOTICE AND INVITATION TO TENDER

PART T1 :

TenderPart T1: Tendering Procedures Page 1 of 2

T1.1Tender Notice and Invitation to Tender

Department of Health North WestNew Office Park BuildingCorner First Street and Sekame, [Behind the Crossing Mall]Mmabatho, 2745Contact: Mr Makhubu


INSTALLATION OF NEW WATER TANK AND REFURBISHMENT OF WATER RETICULATION NETWORK AT ITSOSENG COMMUNITY HEALTH CARE CENTRE

Part T1.1 Tender Notice and Invitation to Tender

The tenderer must be registered with the CIDB in a (CE) (Civil Engineering) of construction works

It is estimated that tenderers should have a CIDB contractor grading designation of 4CE or higher.

Preferences are offered to tenderers who employ staff which satisfies EPWP requirements

The Department of Health North West Province invites tenders for nstallationof new water tanks and refurbishmentof water reticulation network at Itsoseng Comminity Health Care

The physical address for collection of tender documents is the supply chain management in

Documents may be collected from Monday to Friday between 08:00 hrs and 16:00 hrs at the Department of HealthNort West, Ground Floor

A non-refundable tender deposit of R 200.00 payable in cash or by bank guaranteed cheque made out in favour of theDepartment of Finance, Northwest Provincial Department, payable at the offices where tender documents are collectedbetween 07:45 hrs and 16:00 hrs, is required upon collection of the tender documents.

Queries relating to the issue of these documents may be addressed to the Department of Health SCM Tel: 018 3914239/4043

A compulsory clarification meeting with representatives of the Employer will take place as on the advert

Tendrers must sign the attendance list in the name of the tendering entities. Agenda will be issued to and tenderers will be received only from those tendering entities appearing on the attendance list.


T1.1Tender Notice and Invitation to Tender

The closing time for receipt of tenders as per the tender advert

Telegraphic, telephonic, telex, facsimile, electronic and/or late tenders will not be accepted.

Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the Tender Data.


T1.2Tender Data

The additional conditions of tender are:

Tender Data for Project Number : NWDOH/029/PS/11B

F.1.2 The Tender Documents issued by the employer comprise the following documents:

THE TENDER

Part T1: Tendering procedures

T1.1 - Tender notice and invitation to tender

T1.2 - Tender data

Part T2: Returnable documents

T2.1 - List of returnable documentsT2.2 - Returnable schedules

THE CONTRACT

Part C1: Agreements and Contract data

C1.1 - Form of offer and acceptanceC1.2 - Contract dataC1.3 - Construction Guarantee

Part C2: Pricing data

C2.1 - Pricing InstructionsC2.2 - Bill of Quantities


Clause Number

Each item of data given below is cross-referenced to the clause in the Standard Conditions of Tender to which it mainlyapplies.

Clause number Tender Data


The Standard Conditions of Tender make several references to the Tender Data for details that apply specifically to thistender. The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and thestandard conditions of tender. Each item of data given below is cross referenced to the clause in the Standard Conditionsof Tender to which it mainly applies.

Part T1.2 Tender Data

The conditions of tender are the Standard Conditions of Tender as contained in Annex F of the CIDB Standard forUniformity in Construction Procurement of May 2010 and as amended from time to time. (See www.cidb.org.za)which are produced without amendments or alterations for the convenience of the tenderers an Annex to this Tender Data

F.1.1 The employer is the Department of Health - North West Provincial Government


T1.2Tender Data

Part C3: Scope of work

C3 - Scope of Work

Part C4: Site information

C4 - Site Information

F1.4 The employer’s Agent is :

Name: Address: Tel:Fax: E-mail:

F.2.7

F.2.12

F.2.13.3

the combined contractor grading designation calculated in accordance with the ConstructionIndustry Development Regulations is equal to or higher than a contractor grading designationdetermined in accordance with the sum tendered for a 4SO or higher class of construction workor a value determined in accordance with Regulation 25 (1B) or 25(7A) of the ConstructionIndustry Development Regulations.

Joint ventures are eligible to submit tenders provided that:

1.

2. the lead partner has a contractor grading designation in the 4CE or higher class of constructionwork; and

Parts of each tender offer communicated on paper shall be submitted as an original, plus 0 copies. (Nocopies should be submitted)

No alternative tender offers will be considered

F.2.3

F.2.11

The arrangements for a compulsory clarification meeting are as stated in the Tender Notice and Invitationto Tender.

Compensation of tenderingAccept that the Employer will not compensate the tenderer for any costs incurred in thepreparation and submission of a tender offer, including the costs of any testing necessary todemonstrate that aspects of the offer satisfy requirements.

Check documentsCheck the tender documents on receipt for completeness and notify the employer of anydiscrepancy or omission.

Alterations to documentsNot make any alterations or additions to the tender documents , except to comply withinstructions issued by the employer, or necessary to correct errors made by the tenderer. Allsignatories to the tender offer shall initial all such alterations. Erasures and the use of maskingfluid are prohibited

F.2.2

3.

F.2.1

every member of the joint venture is registered with the CIDB;

Only those tenderers who are registered with the CIDB, or are capable of being so prior to the evaluation ofsubmissions, in a contractor grading designation equal to or higher than a contractor grading designationdetermined in accordance with the sum tendered, or a value determined in accordance with Regulation 25(1B) or 25(7A) of the Construction Industry Development Regulations, for a 4CE or higher class ofconstruction work, are eligible to have their tenders evaluated.

Tenderers must sign the attendance list in the name of the tendering entity. Addenda will be issued to andtenders will be received only from those tendering entities appearing on the attendance list.


T1.2Tender Data

F.3.5

Refer to tender AdvertRefer to tender Advert

The tenderer is required to submit with his tender a letter of intent from either an insurance company dulyregistered in terms of the Short-Term Insurance Act of 1998 (Act 35 of 1998) or by a bank duly registered interms of the Banks Act of 1990 (Act 94 of 1990) undertaking to provide the Performance Bond without anyalteration or amendment of the wording of the pro-forma indicated in Part T2.2 of this procurementdocument

The tenderer is required to submit with his tender an original valid Tax Clearance Certificate in the name ofthe tendering entity as issued by the South African Revenue Services. Where the tenderer tenders throughjoint venture formation, such tenderers should include a notarized joint venture agreement duly signed byeach partner.

F.2.20

The tenderer shall, when requested by the Employer to do so, submit the names of all management andsupervisory staff that will be employed to supervise the Labour Intensive portion of the works together withsatisfactory evidence that such staff members satisfy the eligibility requirements.

The employer’s details and address for delivery of tender offers and identification details that are to beshown on each tender offer package are:

Project No. : NWDOH/029/PS/11BTitle : INSTALLATION OF NEW WATER TANK AND REFURBISHMENT OF WATER

RETICULATION NETWORK AT ITSOSENG COMMUNITY HEALTH CARE CENTRE

Closing date:Closing time:

Postal Address Private Bag x 2068, Mmabatho, 2735

The tender offer validity period is 120 (One Hundred and Twenty) days

F.2.13.6

F.2.15

F.2.15

Location of tender box: Ground FloorPhysical address: Cnr Sekame & 1st Street, New office Park, Mafikeng, 2745Identification details:

F.2.16

The closing time for submission of tender offers is as stated in the Tender Notice and Invitation to Tender.

F.2.13.5 F.2.15.1

Access shall be provided for the following inspections, tests and analysis:(Not Applicable)

Telegraphic, telephonic, telex, facsimile or electronic tender offers will not be accepted.

A two-envelope procedure will not be followed

F.2.23

F.2.19

F.2.18


T1.2Tender Data

(a)

(b)

Wc = W3 x (1 + (S - Sm ) )Sm

Where

1)

2)

S =

Sm =

where W2 =

SO =

MS =

the number of tender evaluation points for quality and financial offer and equals:

90 where the financial value inclusive of VAT of all responsive tenders receivedhave a value in excess of R1 000 000 000 or

WQ = W2 x SO/MS

80%

The apportionment for the evaluation will be:

the sum of score for quality and financial offer of the submission scoring thehighest number of points

Tenders will be opened immediately after the closing time for tenders

F.3.11

The score for quality is to be calculated using the following formula:

the sum of score for quality and financial offer of the submission underconsideration

80 where the financial value inclusive of VAT of one or more responsive tenderoffers have a value that equals or is less than R1 000 000 000

the score for quality allocated to the submission under consideration

W3 =

20%

Up to 100 minus W3 tender evaluation points will be awarded to tenderers who complete the preferencingschedule and who are found to be eligible for the preference claimed.

the percentage score given to quality and equals ……………

Financial offer

the maximum possible score for quality in respect of a submission

The B-BBEE preference point scoring system will be based on the B-BBEE contributor level as determined from submitted verified B-BBEE Certificate or letter from an accounting officer if the annual declared turnover amount of the firm is less than R5 Million

The financial offer will be reduced to a comparative basis using the Tender Evaluation Schedule

The score for financial offer is calculated using Formula 1 (Option 2) where W1 is the percentage scoregiven to financial offer and equals 90%.

The score for quality and financial offer is to be combined, before the addition of the score for preference,as follows:

Preference

The procedure for the evaluation of responsive tenders is Method 2

F.3.4


T1.2Tender Data

F3.13.1 Tender offers will only be accepted if:

a)

b)

c)

d)

e)

i)

ii)

f)

g)

h)

F.3.17 The number of paper copies of the signed contract to be provided by the employer is one

the tenderer is registered and in good standing with the compensation fund or with a licensedcompensation insurer;

the tenderer submits a letter of intent from either an insurance company duly registered in termsof the Short-Term Insurance Act of 1998 (Act 35 of 1998) or by a bank duly registered in terms ofthe Banks Act of 1990 (Act 94 of 1990) undertaking to provide the Performance Bond without anyalteration or amendment of the wording of the pro-forma indicated in Part T2.2 of thisprocurement document;

the tenderer or any of its directors/shareholders is not listed on the Register of Tender Defaultersin terms of the Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibitedfrom doing business with the public sector;

the tenderer has not:

abused the Employer’s Supply Chain Management System; or

failed to perform on any previous contract and has been given a written notice to thiseffect; and

the employer is reasonably satisfied that the tenderer has in terms of the ConstructionRegulations, 2003, issued in terms of the Occupational Health and Safety Act, 1993, thenecessary competencies and resources to carry out the work safely.

the tenderer submits an valid Tax Clearance Certificate in the name of the tendering entity asissued by the South African Revenue Services or has made arrangements to meet outstandingtax obligations;

has completed the Compulsory Enterprise Questionnaire and there are no conflicts of interestwhich may impact on the tenderer’s ability to perform the contract in the best interests of theemployer or potentially compromise the tender process and persons in the employ of the stateare permitted to submit tenders or participate in the contract;

the tenderer submits an original certificate as proof of his registration with the ConstructionIndustry Development Board in an appropriate contractor grading designation;

d) the tenderer or any of its directors/shareholders is not listed on the Register of Tender

Tender Page 7 of 15 Part C: Contract Data Reference No. NWDOH/029/PS/11B

DEPARTMENT OF HEALTH NORTH WEST PROVINCE

INSTALLATION OF NEW WATER TANK AND REFURBISHMENT OF WATER RETICULATION NETWORK AT ITSOSENG COMMUNITY HEALTH CARE

CENTRE


Annex:StandardConditionsofTender

(As contained in Annexure F of the CIDB Standard for Uniformity in Construction Procurement)

F.1 GeneralF.1.1 ActionsThe employer and each tenderer submitting a tender offer shall comply with these conditions of tender. In their dealings with each other, they shall discharge their duties and obligations as set out in F.2 and F.3, timeously and with integrity, and behave equitably, honestly and transparently. F.1.2 TenderDocumentsThe documents issued by the employer for the purpose of a tender offer are listed in the tender data. F.1.3 InterpretationF.1.3.1 The tender data and additional requirements contained in the tender schedules that are included in the returnable documents are deemed to be part of these conditions of tender. F.1.3.2 These conditions of tender, the tender data and tender schedules, which are only required for tender evaluation purposes, shall not form part of any contract arising from the invitation to tender. F.1.3.3 For the purposes of these conditions for the calling for expressions of interest, the following definitions apply: a) comparativeoffermeans the tenderer’s financial offer after the factors of non-firm prices, all

unconditional discounts and any other tendered parameters that will affect the value of the financial offer have been taken into consideration

b) corruptpracticemeans the offering, giving, receiving or soliciting of anything of value to influence the action of the employer or his staff or agents in the tender process; and c) fraudulentpracticemeans the misrepresentation of the facts in order to influence the tender process or the award of a contract arising from a tender offer to the detriment of the employer, including collusive practices intended to establish prices at artificial levels


d) quality(functionality)means the totality of features and characteristics of a product or service that bear on its ability to satisfy stated or implied needs F.1.4 Communicationandemployer’sagent

Each communication between the employer and a tenderer shall be to or from the employer's agent only, and in a form that can be read, copied and recorded. Writing shall be in the English language.The employer shall not take any responsibility for non-receipt of communications from or by a tenderer.The name and contact details of the employer’s agent are stated in the tender data.

F.1.5 Theemployer’srighttoacceptorrejectanytenderofferF.1.5.1 The employer may accept or reject any variation, deviation, tender offer, or alternative tender offer,

and may cancel the tender process and reject all tender offers at any time before the formation of a contract. The employer shall not accept or incur any liability to a tenderer for such cancellation and rejection, but will give written reasons for such action upon written request to do so.

F.1.5.2 The employer may not subsequent to the cancellation or abandonment of a tender process or the

rejection of all responsive tender offers re-issue a tender covering substantially the same scope of work within a period of six months unless only one tender was received and such tender was returned unopened to the tenderer.

F.2 Tenderer’sobligationsF.2.1 EligibilitySubmit a tender offer only if the tenderer satisfies the criteria stated in the tender data and the tenderer, or any of his principals, is not under any restriction to do business with employer. F.2.2 CostoftenderingAccept that the employer will not compensate the tenderer for any costs incurred in the preparation and submission of a tender offer, including the costs of any testing necessary to demonstrate that aspects of the offer satisfy requirements. F.2.3 CheckdocumentsCheck the tender documents on receipt for completeness and notify the employer of any discrepancy or omission. F.2.4 ConfidentialityandcopyrightofdocumentsTreat as confidential all matters arising in connection with the tender. Use and copy the documents issued by the employer only for the purpose of preparing and submitting a tender offer in response to the invitation. F.2.5 ReferencedocumentsObtain, as necessary for submitting a tender offer, copies of the latest versions of standards, specifications, conditions of contract and other publications, which are not attached but which are incorporated into the tender documents by reference. F.2.6 AcknowledgeaddendaAcknowledge receipt of addenda to the tender documents,which the employer may issue, and if necessary apply for an extension to the closing time stated in the tender data, in order to take the addenda into account.


F.2.7 ClarificationmeetingAttend, where required, a clarification meeting at which tenderers may familiarize themselves with aspects of the proposed work, services or supply and raise questions. Details of the meeting(s) are stated in the tender data. F.2.8 SeekclarificationRequest clarification of the tender documents,if necessary, by notifying the employer at least five working days before the closing time stated in the tender data. F.2.9 InsuranceBe aware that the extent of insurance to be provided by the employer (if any) might not be for the full cover required in terms of the conditions of contract identified in the contract data. The tenderer is advised to seek qualified advice regarding insurance. F.2.10 PricingthetenderofferF.2.10.1Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes (except Value Added Tax (VAT), and other levies payable by the successful tenderer,such duties, taxes and levies being those applicable 14 days before the closing time stated in the tender data. F2.10.2Show VAT payable by the employer separately as an addition to the tendered total of the prices. F.2.10.3Provide rates and prices that are fixed for the duration of the contract and not subject to adjustment except as provided for in the conditions of contract identified in the contract data.F.2.10.4State the rates and prices in Rand unless instructed otherwise in the tender data. The conditions of contract identified in the contract data may provide for part payment in other currencies. F.2.11AlterationstodocumentsNot make any alterations or additions to the tender documents, except to comply with instructions issued by the employer, or necessary to correct errors made by the tenderer. All signatories to the tender offer shall initial all such alterations. Erasures and the use of masking fluid are prohibited. F.2.12AlternativetenderoffersF.2.12.1Submit alternative tender offers only if a main tender offer, strictly in accordance with all the requirements of the tender documents, is also submitted. The alternative tender offer is to be submitted with the main tender offer together with a schedule that compares the requirements of the tender documents with the alternative requirements the tenderer proposes. F.2.12.2Accept that an alternative tender offer may be based only on the criteria stated in the tender data or criteria otherwise acceptable to the employer. F.2.13SubmittingatenderofferF.2.13.1Submit a tender offer to provide the whole of the works, services or supply identified in the contract data and described in the scope of works, unless stated otherwise in the tender data. F.2.13.2Return all returnable documents to the employer after completing them in their entirety, either electronically (if they were issued in electronic format) or by writing in black ink.


F.2.13.3Submit the parts of the tender offer communicated on paper as an original plus the number of copies stated in the tender data, with an English translation of any documentation in a language other than English, and the parts communicated electronically in the same format as they were issued by the employer. F.2.13.4Sign the original and all copies of the tender offer where required in terms of the tender data. The employer will hold all authorized signatories liable on behalf of the tenderer. Signatories for tenderers proposing to contract as joint ventures shall state which of the signatories is the lead partner whom the employer shall hold liable for the purpose of the tender offer. F.2.13.5Seal the original and each copy of the tender offer as separate packages marking the packages as "ORIGINAL" and "COPY". Each package shall state on the outside the employer's address and identification details stated in the tender data, as well as the tenderer's name and contact address. F.2.13.6Where a two-envelope system is required in terms of the tender data, place and seal the returnable documents listed in the tender data in an envelope marked “financial proposal” and place the remaining returnable documents in an envelope marked “technical proposal”. Each envelope shall state on the outside the employer’s address and identification details stated in the tender data, as well as the tenderer's name and contact address. F.2.13.7Seal the original tender offer and copy packages together in an outer package that states on the outside only the employer's address and identification details as stated in the tender data . F.2.13.8Accept that the employer will not assume any responsibility for the misplacement or premature opening of the tender offer if the outer package is not sealed and marked as stated. F.2.14InformationanddatatobecompletedinallrespectsAccept that tender offers, which do not provide all the data or information requested completely and in the form required, may be regarded by the employer as non-responsive. F.2.15ClosingtimeF.2.15.1Ensure that the employer receives the tender offer at the address specified in the tender data not later than the closing time stated in the tender data. Proof of posting shall not be accepted as proof of delivery. The employer shall notaccept tender offers submitted by telegraph, telex, facsimile or e-mail, unless stated otherwise in the tender data. F.2.15.2Accept that, if the employer extends the closing time stated in the tender data for any reason, the requirements of these conditions of tender apply equally to the extended deadline. F.2.16TenderoffervalidityF.2.16.1Hold the tender offer(s) valid for acceptance by the employer at any time during the validity period stated in the tender data after the closing time stated in the tender data. F.2.16.2If requested by the employer, consider extending the validity period stated in the tender data for an agreed additional period. F.2.17ClarificationoftenderofferaftersubmissionProvide clarification of a tender offer in response to a request to do so from the employer during the evaluation of tender offers. This may include providing a breakdown of rates or prices and correction of arithmetical errors by the adjustment of certain rates or item prices (or both). No change in the total of the prices or substance of the tender offer is sought, offered, or permitted. The total of the prices stated by the tenderer shall be binding upon the tenderer.


Note: Sub-clause F.2.17 does not preclude the negotiation of the final terms of the contract with a preferred tenderer following a competitive selection process, should the Employer elect to do so. F.2.18ProvideothermaterialF.2.18.1Provide, on request by the employer, any other material that has a bearing on the tender offer, the tenderer’s commercial position (including notarized joint venture agreements), preferencing arrangements, or samples of materials, considered necessary by the employer for the purpose of a full and fair risk assessment. Should the tenderer not provide the material, or a satisfactory reason as to why it cannot be provided, by the time for submission stated in the employer’s request, the employer may regard the tender offer as non-responsive. F.2.18.2Dispose of samples of materials provided for evaluation by the employer, where required. F.2.19Inspections,testsandanalysisProvide access during working hours to premises for inspections, tests and analysis as provided for in the tender data. F.2.20Submitsecurities,bonds,policies,etc.If requested, submit for the employer’s acceptance before formation of the contract, all securities, bonds, guarantees, policies and certificates of insurance required in terms of the conditions of contract identified in the contract data. F.2.21CheckfinaldraftCheck the final draft of the contract provided by the employer within the time available for the employer to issue the contract. F.2.22ReturnofothertenderdocumentsIf so instructed by the employer, return all retained tender documents within 28 days after the expiry of the validity period stated in the tender data.F.2.23CertificatesInclude in the tender submission or provide the employer with any certificates as stated in the tender data. F.3Theemployer’sundertakingsF.3.1RespondtoclarificationRespond to a request for clarification received up to five working days before the tender closing time stated in the Tender Data and notify all tenderers who drew procurement documents. F.3.2IssueAddendaIf necessary, issue addenda that may amend or amplify the tender documents to each tenderer during the period from the date that tender documents are available until seven days before the tender closing time stated in the Tender Data. If, as a result a tenderer applies for an extension to the closing time stated in the Tender Data, the Employer may grant such extension and, shall then notify all tenderers who drew documents.


F.3.3ReturnlatetenderoffersReturn tender offers received after the closing time stated in the Tender Data, unopened, (unless it is necessary to open a tender submission to obtain a forwarding address), to the tenderer concerned. F.3.4OpeningoftendersubmissionsF.3.4.1Unless the two-envelope system is to be followed, open valid tender submissions in the presence of tenderers’ agents who choose to attend at the time and place stated in the tender data. Tender submissions for which acceptable reasons for withdrawal have been submitted will not be opened. F.3.4.2Announce at the meeting held immediately after the opening of tender submissions, at a venue indicated in the tender data, the name of each tenderer whose tender offer is opened, the total of his prices, preferences claimed and time for completion, if any, for the main tender offer only. F.3.4.3Make available the record outlined in F.3.4.2 to all interested persons upon request. F.3.5Two-envelopesystemF.3.5.1Where stated in the tender data that a two-envelope system is to be followed, open only the technical proposal of valid tenders in the presence of tenderers’ agents who choose to attend at the time and place stated in the tender data and announce the name of each tenderer whose technical proposal is opened. F.3.5.2Evaluate the quality of the technical proposals offered by tenderers, then advise tenderers who remain in contention for the award of the contract of the time and place when the financial proposals will be opened. Open only the financial proposals of tenderers, who score in the quality evaluation more than the minimum number of points for quality stated in the tender data, and announce the score obtained for the technical proposals and the total price and any preferences claimed. Return unopened financial proposals to tenderers whose technical proposals failed to achieve the minimum number of points for quality. F.3.6Non-disclosureNot disclose to tenderers, or to any other person not officially concerned with such processes, information relating to the evaluation and comparison of tender offers, the final evaluation price and recommendations for the award of a contract, until after the award of the contract to the successful tenderer. F.3.7GroundsforrejectionanddisqualificationDetermine whether there has been any effort by a tenderer to influence the processing of tender offers and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged in corrupt or fraudulent practices. F.3.8TestforresponsivenessF.3.8.1Determine, on opening and before detailed evaluation, whether each tender offer properly received: a) complies with the requirements of these Conditions of Tender, b) has been properly and fully completed and signed, and c) is responsive to the other requirements of the tender documents. F.3.8.2A responsive tender is one that conforms to all the terms, conditions, and specifications of the tender documents without material deviation or qualification. A material deviation or qualification is one which, in the Employer'sopinion, would:


a) detrimentally affect the scope, quality, or performance of the works, services or supply identified in the Scope of Work,

b) change the Employer'sor the tenderer's risks and responsibilities under the contract, or c) affect the competitive position of other tenderers presenting responsive tenders, if it were to be rectified. Reject a non-responsive tender offer, and not allow it to be subsequently made responsive by correction or withdrawal of the non-conforming deviation or reservation. F.3.9ArithmeticalerrorsF.3.9.1Check responsive tender offers for arithmetical errors, correcting them in the following manner: a) Where there is a discrepancy between the amounts in figures and in words, the amount in words

shall govern. b) If bills of quantities (or schedule of quantities or schedule of rates) apply and there is an error in the

line item total resulting from the product of the unit rate and the quantity, the line item total shall govern and the rate shall be corrected. Where there is an obviously gross misplacement of the decimal point in the unit rate, the line item total as quoted shall govern, and the unit rate shall be corrected.

c) Where there is an error in the total of the prices either as a result of other corrections required by this checking process or in the tenderer's addition of prices, the total of the prices shall govern and the tenderer will be asked to revise selected item prices (and their rates if bills of quantities apply) to achieve the tendered total of the prices.

F.3.9.2Consider the rejection of a tender offer if the tenderer does not correct or accept the correction of his arithmetical errors in the manner described in F.3.9.1. F.3.10ClarificationofatenderofferObtain clarification from a tenderer on any matter that could give rise to ambiguity in a contract arising from the tender offer. F.3.11EvaluationoftenderoffersF.3.11.1GeneralAppoint an evaluation panel of not less than three persons. Reduce each responsive tender offer to a comparative offer and evaluate it using the tender evaluation method that is indicated in the Tender Data and described below: Method 1: Financial Offer

1) Rank tender offers from the most favourable to the least favourable comparative offer. Method 1: Financial offer. 2) Recommend highest ranked tenderer for the award of the contract, unless there are compelling and justifiable reasons not to do so.

Method 2: Financial offer and preferences

1) Score tender evaluation points for financial offer. 2) Confirm that tenderers are eligible for the preferences claimed and if so, score tender evaluation points for preferencing. 3) Calculate total tender evaluation points. 4) Rank tender offers from the highest number of tender evaluation points to the lowest. Method 2: Financial offer and preferences 5) Recommend tenderer with the highest number of tender evaluation points for the award of the contract, unless there are compelling and justifiable reasons not to do so.

Method 3: Financial offer and quality

1) Score quality, rejecting all tender offers that fail to score the minimum number of points for quality stated in the Tender data. 2) Score tender evaluation points for financial offer. 3) Calculate total tender evaluation points. 4) Rank tender offers from the highest number of tender evaluation points to the lowest. Method 3:


Financial offer and quality 5) Recommend tenderer with the highest number of tender evaluation points for the award of the contract, unless there are compelling and justifiable reasons not to do so.

Method 4: Financial offer, quality and prferences

1) Score quality, rejecting all tender offers that fail to score the minimum number of points for quality stated in the Tender data. 2) Score tender evaluation points for financial offer. 3) Confirm that tenderers are eligible for the preferences claimed, and if so, score tender evaluation points for preferencing. 4) Calculate total tender evaluation points. 5) Rank tender offers from the highest number of tender evaluation points to the lowest. Financial offer, quality and preferences 6) Recommend tenderer with the highest number of tender evaluation points for the award of the contract, unless there are compelling and justifiable reasons not to do so.

F.3.11.2ScoringFinancialOffersScore the financial offers of remaining responsive tender offers using the following formula: NFO = W1 x A where: NFO = the number of tender evaluation points awarded for the financial offer. W1 = the maximum possible number of tender evaluation points awarded for the financial offer as

stated in the Tender Data. A = a number calculated using either formulas 1 or 2 below as stated in the Tender Data. Formula Comparisonaimedatachieving Option1 Option2 1 1 Highest price or discount A = (1+ (P – Pm))

Pm A = P / Pm

2 Lowest price or percentage commission / Fee

A = (1 – (P – Pm) Pm

A = Pm / P

where: Pm = the comparative offer of the most favourable tender offer. P = the comparative offer of tender offer under consideration. F.3.11.3Scoringquality(functionality)Score quality in each of the categories in accordance with the Tender Data and calculate total score for quality. F.3.12InsuranceprovidedbytheemployerIf requested by the proposed successful tenderer, submit for the tenderer'sinformation the policies and / or certificates of insurance which the conditions of contract identified in the contract data, require the employer to provide. F.3.13AcceptanceoftenderofferF.3.13.1Accept tender offer only if the tenderer complies with the legal requirements stated in the Tender Data. F.3.13.2Notify the successful tenderer of the employer's acceptance of his tender offer by completing and returning one copy of the form of offer and acceptance before the expiry of the validity period stated in the tender data, or agreed additional period. Providing the form of offer and acceptance does not contain any qualifying statements, it will constitute the formation of a contract between the employer and the successful tenderer as described in the form of offer and acceptance.


F.3.14NoticetounsuccessfultenderersAfter the successful tenderer has acknowledged the employer’snotice of acceptance, notify other tenderers that their tender offers have not been accepted. F.3.15.PreparecontractdocumentsIf necessary, revise documents that shall form part of the contract and that were issued by the employer as part of the tender documents to take account of: a) addenda issued during the tender period, b) inclusion of some of the returnable documents, c) other revisions agreed between the employer and the successful tenderer, and d) the schedule of deviations attached to the form of offer and acceptance, if any. F.3.16IssuefinalcontractPrepare and issue the final draft of contract documents to the successful tenderer for acceptance as soon as possible after the date of the employer's signing of the form of offer and acceptance (including the schedule of deviations, if any). Only those documents that the conditions of tender require the tenderer to submit, after acceptance by the employer, shall be included. F.3.17Completeadjudicator'scontractUnless alternative arrangements have been agreed or otherwise provided for in the contract, arrange for both parties to complete formalities for appointing the selected adjudicator at the same time as the main contract is signed. F.3.18ProvidecopiesofthecontractsProvide to the successful tenderer the number of copies stated in the Tender Data of the signed copy of the contract as soon as possible after completion and signing of the form of offer and acceptance.

TenderPart T2: Returnable Documents Page 1 of 2

T2.1List of Returnable Documents

1 Returnable Schedules required for tender evaluation purposes

● SBD Forms● Compulsory Enterprise Questionnaire● Record of Addenda to Tender Documents● Proposed Amendments and Qualifications● Joint Venture Agreement (Incase of a JV)● Schedule of Proposed Subcontractors● Schedule of recently completed and current contracts● Schedule of plant and equipment● Evaluation Schedule: Tenderer's Experience ● Evaluation Schedule: Experience of Key Staff ● Evaluation Schedule: Project Plan or Preliminary Programme

2 Other documents required for tender evaluation purposes

● Tender evaluation schedule● Certificate of attendance at clarification meeting● Tax Clearance Certificate for Tenders● Proof of Registration with the CIDB● Form of Intent to Provide a Performance Bond●● Particulars of Other Specialist Sub Contractors● Electrical / Mechanical / Security material and equipment schedules● Schedule for Imported Materials and Equipment ● Joint Venture Agreement (Incase of a JV)● Copy of contractor's Registratioin of Incorporation or of Company Registration Documents● Identity documents of Owners/ Directors / Members/ Shareholders● Close Corporations Association Agreement● Shareholders Agreements / Share certifictes / Memorandum of Association of Companies● Tenderer's finanacial standing● VAT Registration Certificate● Tax Clearance Certificate● COIDA Registration Certificate● CIDB Registration Certificate● Proof of disability● Health and safety declaration● Estimated monthly expenditure● Details of proposed structured Training programme● Schedule of labour content● Declaration of interest

The tenderer must complete the following returnable schedules as relevant:



The tenderer must complete the following returnable documents

Preferencing Schedule (direct preferences) for the 90:10 or the 80:20

Part T2.1 List of Returnable Documents


T2.1List of Returnable Documents

3

● Standard bidding documents

4 C1.1 Offer portion of Form of Offer and Acceptance

5 C1.2 Contract Data (Part two)

6 C2.2 Bill of Provisional Quantities

Returnable Schedules that will be used for tender evaluation purposes and be incorporated into thecontract

TenderPart T2: Returnable Documents Page1of47

T2.2Returnable Schedules

* Complete only if sole proprietor or partnership and attach separate page if more than 3 partners

Company registration number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Close corporation number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Tax reference number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section 6: Record in the service of the state

a member of any municipal council an employee of any provincial department, national or provincial public entity or constitutional institution

a member of any provincial legislature within the meaning of the Public Finance ManagementAct, 1999 (Act 1 of 1999)

a member of an accounting authority of any national or provincial public entity

a member of the board of directors of any an employee of Parliament or a provincial legislature municipal entity

an official of any municipality or municipal entity

If any of the above boxes are marked, disclose the following:

Section 3: CIDB registration number, if any: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


Section 2: VAT registration number, if any: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Compulsory Enterprise Questionnaire

Section 1: Name of enterprise: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


Indicate by marking the relevant boxes with a cross, if any sole proprietor, partner in a partnership or director, manager, principalshareholder or stakeholder in a company or close corporation is currently or has been within the last 12 months in the service of any ofthe following:

Name* Identity number*

a member of the National Assembly or the National Council of Province

Section 4: Particulars of sole proprietors and partners in partnerships

Section 5: Particulars of companies and close corporations

The following particulars must be furnished. In the case of a joint venture, separate enterprise questionnaires in respect of each partnermust be completed and submitted.

Personal income tax number*



*insert separate page if necessary

Section 7: Record of spouses, children and parents in the service of the state

a member of any municipal council an employee of any provincial department, national or provincial public entity or constitutional institution

a member of any provincial legislature within the meaning of the Public Finance ManagementAct, 1999 (Act 1 of 1999)

a member of an accounting authority of any national or provincial public entity

a member of the board of directors of any an employee of Parliament or a provincial legislature municipal entity

an official of any municipality or municipal entity

*insert separate page if necessary

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise:

i)

ii)

iii) confirms that no partner, member, director or other person, who wholly or partly exercises, or may exercise, control over theenterprise appears, has within the last five years been convicted of fraud or corruption;

authorizes the Employer to obtain a tax clearance certificate from the South African Revenue Services that my / our tax mattersare in order;

confirms that neither the name of the enterprise or the name of any partner, manager, director or other person, who wholly orpartly exercises, or may exercise, control over the enterprise appears on the Register of Tender Defaulters established in terms ofthe Prevention and Combating of Corrupt Activities Act of 2004;

National Council of Province

Name of spouse, child or parent

Name of institution, public office, board or organ of state and position held

Current Within last12 months

Status of service (tick appropriate column)

Indicate by marking the relevant boxes with a cross, if any spouse, child or parent of a sole proprietor, partner in a partnership ordirector, manager, principal shareholder or stakeholder in a company or close corporation is currently or has been within the last 12months been in the service of any of the following:

Within last

Status of service (tick appropriate column)

12 months

Name of sole proprietor, partner, director, manager, principal shareholder or stakeholder

Name of institution, public office, board or organ of state and position held

Current

a member of the National Assembly or the



iv)

v)

Signed Date

Name Position

Enterprise name

confirms that I / we are not associated, linked or involved with any other tendering entities submitting tender offers and have noother relationship with any of the tenderers or those responsible for compiling the scope of work that could cause or beinterpreted as a conflict of interest; and

confirms that the contents of this questionnaire are within my personal knowledge and are to the best of my belief both true andcorrect.



Attach additional pages if more space is required.

Signed Date

Name Position

Enterprise name

Title or Details

5

7

8

3

4

Record of Addenda to tender documents

1


INSTALLATION OF NEW WATER TANK AND REFURBISHMENT OF WATER RETICULATIONNETWORK AT ITSOSENG COMMUNITY HEALTH CARE CENTRE

Date

2

We confirm that the following communications received from the Employer before the submission of this tender offer, amending thetender documents, have been taken into account in this tender offer:

6



Attach additional pages if more space is required

Signed Date

Name Position

Enterprise name

The Tenderer's attention is drawn to clause F.3.8.2 of the Standard Conditions of Tender referenced in the Tender Data regardingthe employer's handling of material deviations and qualifications.

Proposed amendments and qualifications


Page Clause or item Proposal

The Tenderer should record any deviations or qualifications he may wish to make to the tender documents in this ReturnableSchedule. Alternatively, a tenderer may state such deviations and qualifications in a covering letter to his tender and referencesuch letter in this schedule.




This Returnable Schedule is to be completed by joint ventures.

Signature ...................................

Name ..........................................

Designation ...............................

Signature ...................................

Name ..........................................

Designation ...............................

Signature ...................................

Name ..........................................

Designation ...............................

Signature ...................................

Name ..........................................

Designation ...............................

........................................................................., authorised signatory of the company ...............................................

Certificate of Authority for Joint Ventures

............................................................

............................................................


We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Mrs ........................

CIDB registration number:

NAME OF FIRM

.........................................................................................................................., acting in the capacity of lead partner,


............................................................



............................................................

DULY AUTHORISED SIGNATORYADDRESS

Lead partner


to sign all documents in connection with the tender offer and any contract resulting from it on our behalf.




Signed Date

Name Position

Enterprise name



Name and address of proposed Subcontractor

Description of Work to be executed by the Subcontractor

Previous experience with the Subcontractor

Schedule of Proposed Subcontractors

We notify you that it is our intention to employ the following Subcontractors for work in this contract.

If we are awarded a contract we agree that this notification does not change the requirement for us to submit the names ofproposed Subcontractors in accordance with requirements in the contract for such appointments.

(Mandatory) (See clause A2 - A4 in the Contract Data)

Option B: March 2009



List not more than seven contracts completed in the last five years

1

2

3

4

5

6

7

Contract title: Employer (name) Place (town)

Reference person


Contract Period (months)

Contract Amount (R million)

INSTALLATION OF NEW WATER TANK AND REFURBISHMENT OF WATER RETICULATION NETWORK AT ITSOSENG COMMUNITY HEALTHCARE CENTRE

*Completed means that a certificate has been issued in terms of a contract by the employer, signifying that the whole of the construction works have reached a state of readiness for occupation or use for the purposes intended, although some minor work may be outstanding.

Schedule of recently completed and current contracts

Date of Completion*

Name Tel




List all current contracts not complete at the time

1

2

3

4

5

6

7

9

10

*Date when defects liability period commenced (period after completion)

Signed Date

Name Position

Enterprise name

Employer (name) Place (town)

Contract Amount (R million)Tel

Project Reference person

Name

Date of Commencement

Contract Period (months)

Date of Completion*

TenderPart T2: Returnable Documents 10 of 45


(a)


Schedule of Plant and Equipment

The following are lists of major items of relevant equipment that I / we presently own or lease and will have available forthis contract or will acquire or hire for this contract if my / our tender is accepted.

Details of major equipment that is owned by and immediately available for this contract.

Quantity (owned orleased)

Description, size, capacity, etc





(b)


Signed Date

Name Position

Enterprise name

Details of major equipment that will be hired or acquired for this contract if my/our tender is acceptable

Quantity (hired) Description, size, capacity, etc



The description should be put in tabular form with the following headings

The scoring of the tenderer’s experience will be as follows:

Signed Date

Name Position

Enterprise name



Date completedEmployer, contact person and telephone number, where available

Description of work (service) Value of work (i.e. the service provided) inclusive of VAT (Rand)

3 successfully completed similar projects = 3 points2 successfully completed similar projects = 2 points1 successfully completed similar projects = 1 pointsNo relevant completion certificates = 0

Evaluation Schedule: Tenderer’s Experience

The experience of the tenderer or joint venture partners in the case of an unincorporated joint venture or consortium as apposed to thekey staff members / experts in similar projects or similar areas and conditions in relation to the scope of work over the last five years will beevaluated.

[Attach completion certificates]

Weighing Factor:

35

5 successfully completed similar projects = 5 points4 successfully completed similar projects = 4 points

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise, confirms that the contentsof this schedule are within my personal knowledge and are to the best of my belief both true and correct.

EXPERIENCE:Demonstrated experience of tendering entity with respect to comparable projects

Tenderers should very briefly describe his or her experience in this regard and attach a minimum of five completion certificates to thisschedule.



1)

2)

3)

Each CV should be structured under the following headings:1 Personal particulars

- name - name - date and place of birth - date and place of birth - place (s) of tertiary education and dates associated therewith - place (s) of tertiary education and dates associated therewith - professional awards - professional awards

23 Skills4 Name of current employer and position in enterprise5 Overview of post graduate / diploma experience (year, organization and position)6 Outline of recent assignments / experience that has a bearing on the scope of work

The scoring of the experience of key staff will be as follows:

Signed Date

Name Position

Enterprise name


The education, training, skills and experience of the Assigned Staff in the specific sector, field, subject, etc which is directlylinked to the scope of work. The key staff members’ / experts’ knowledge of issues which the tenderer considers pertinent to the project e.g. localconditions, affected communities, legislation, techniques etc.

A CV of the project director, site agent and general foreman of not more than 2 pages should be attached to this schedule:

Note: An individual may be nominated to serve as the team leader in more than one discipline and as the team leader and a disciplinespecific leader.

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise, confirms that the contents of thisschedule are within my personal knowledge and are to the best of my belief both true and correct.

General experience (total duration of professional activity), level of education and training and positions held of each disciplinespecific team leader.

Evaluation Schedule: Experience of Key Staff

The experience of assigned staff member in relation to the scope of work will be evaluated from three different points of view:


5 + of relevent experience e.g (key staff: QS or SM or PM) = 5 points4 + of relevent experience e.g (key staff: QS or SM or PM) = 4 points3 + of relevent experience e.g (key staff: QS or SM or PM) = 3 points2 + of relevent experience e.g (key staff: QS or SM or PM) = 2 points1 + of relevent experience e.g (key staff: QS or SM or PM) = 1 points

Key Staff

Demonstrate experience of the key staff (assigned personnel) in the relation to the scope of work

[Years of experience in related work - Attach VC's and qualifications with contactable references]

Weighing Factor:

33

No relevant completion certificates = 0

Qualifications (degrees, diplomas, grades of membership of professional societies and professional registrations)



The scoring of the tenderer's quality control procedures will be as follows:

-

-----

Ps = So x ApMs

Ps = So

Where :Ps = percentage scored for functionality by bid /proposal under considerationSo = total score of bid/proposal under considerationMs = maximum possible scoreAp = percentage allocated for functionality

Signed Date

Name Position

Enterprise name


The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise, confirms that the contentsof this schedule are within my personal knowledge and are to the best of my belief both true and correct.

70 Points


Tenderers should very briefly outline his or her procedures which ensure compliance with stated employer's requirements (project plan)indicating Time allocations, Milestones and cost projections and Resources: Human and Plant in relation to the project and attach this tothis schedule.

(Weighting will be multiplied by scores allocated during the evaluation process to arrive at the total functionality points. Percentage for functionality will be calculated as follows

Total functionality pointsMinimum functionality threshold

The quality control practices and procedures which ensure compliance with stated employer's requirements previous will be evaluated.

Project Plan Weighing Factor:

32

Project Plan with clear realistic timeframes, key tasks, sub tasks, distribution of resources and clear completion date and cost projections = 5Project plan with clear realistic timeframes, key tasks, sub tasks, distribution of resources = 4Project plan with clear realistic timeframes, key tasks, distribution of resources = 3Project plan with clear realistic timeframes, key tasks = 2Project plan with tasks, sub tasks, distribution of resources = 1No project plan = 0

100 Points

Evaluation Schedule: Project Plan or Programme



Tendered total of the Prices (from summary to Bill of Quantities) R u

Part A: Assessing the impact of the tendered data associated with compensation events

Employer's percentage estimate of the difference between tender and outturn cost, excluding percentage additions = v

Estimated Rand difference between tender and outturn cost excluding percentage additions = u x v / 100 = R . . . . . . . . . . . . . . . . w= u x v / 100 = R w

Employer's estimates of contributors to the increases:


Direct fee percentage .............................%

Subtotal 1 carried to summary

The parameters tendered in the Contract Data by the Contractor are to be reduced to a common base for comparativepurposes as follows:

Adjustment

................................

.................................... %


Tender Evaluation Schedule

w x column 2 / 100 x column 3 / 100

CalculationTendered percentages (from Part two of Contract Data)

Percentage for adjustment for Equipment in the published lists ..............................%

Subcontracted fee percentage .............................%

Element of the increase

Estimated percentage

Percentage for people overheads ..............................%

Direct cost element

People element of the increase

................................

Amount (Rand)

Cost of Equipment ex published lists element

Subcontracted element



Employer's estimate of design costs outside the Working Areas:

R R

R RR R

R

R

R

Employer’s estimate of cost of other Equipment listed in the Contract Data

RRRRRRRRR

Subtotal 1 R

Subtotal 2 R

Subtotal 3 R

R

Part B: Assessing the impact of the tendered completion date

Tendered completion date (from Part two of the Contract Data) x after the starting date

Employer's estimate of earliest completion date y after the starting date

Employer's estimate of weekly costs relating to completion R zafter estimated earliest completion date

....................................

/ week

Draughts personTechnically qualified staff

weeks....................................


....................................

weeks

Category of staff Hours Tendered rates (from Part two of Contract Data)


TotalRate (R /hour)Hours

Additional amount to be added to tendered total of prices to take account ofcompensation events

Description

Total (Column2 x column 3)

Subtotal for costsAdjustment for design overheads = Subtotal x percentage for design overheads tendered in Part two ofthe Contract Data (................. %) / 100

Professional engineer or professional engineering technologists



Additional amount to be added to tendered total of prices to take account of tendered completion date

= ( x y) x z = R . . . . . . . . . . . . . . . . . . . . . . . . . . - y ) x z = R

Summary

R

R

R

Comparative offer for tender evaluation purposes R

Tendered total of the Prices (from summary to Bill of Quantities) (u) Additional amount to be added to tendered total of prices to take account ofcompensation eventsAdditional amount to be added to tendered total of prices to take account of tenderedcompletion date

...........................................................



This is to certify that

…………………………………………………………………………………………….....…….… (Enterprise name)

of

…………....………………………………………………………………………………………………….............…………

…………………………………………………………………………………………………………….... …. (address)

was represented by the person(s) named below at the compulsory meeting held for all tenderers at ……....... .

……………………………………………………………………………………………………………......…. (location)

On ………………………………………………......………. (date), starting at …………………………………. hrs

Particulars of person(s) attending the meeting

Name ................................................................................ Signature ................................................................

Capacity ................................................................................

Name ................................................................................ Signature ................................................................

Capacity ................................................................................

Attendance of the above person(s) at the meeting is confirmed by the Project Manager, namely

Name ................................................................................ Signature ................................................................

Capacity ................................................................................ Date & Time ..............................................................

I further certify that I am satisfied with the description of the work and explanations given at the meeting and that I understandperfectly the work to be done, as specified and implied, in the execution of this contract.

I have made myself familiar with all site conditions likely to influence the work and all aspects that could influence either thecost or the construction of the service.



Certificate of attendance at clarification meeting



The tenderer is to affix to this page:

An Valid Tax Clearance Certificate for Tenders issued by the South African Revenue

Services (S.A.R.S.) in the Name of the Tendering Entity indicating the Trading Name.

Note:

Failure to affix such certificate may result in this tender not being further considered for

the award of the contract.


Tax Clearance Certificate for Tenders




The tenderer is to affix to this page:

Notes:

The Department will verify the certificate on the CIDB's website.

An Original Certificate as proof of his registration with the CIDB in a contractor grading designation of 4CE or higher.



Proof of Registration with the CIDB

1.Failure to affix such certificate may result in this tender not being further considered for the award of the contract.

2.



Note:

1 With reference to the tender of ...........................................................................................................................

(hereinafter referred to as the "TENDERER" for the project

(hereinafter referred to as the "CONTRACT"

for the Department of Department of Health North West Province of the (hereinafter referred to as the

"EMPLOYER" for the tender dated

............................................................for the offered total of prices of (R ..................................................... )

………………………………………………..…………………………………………….....…… (in words)

2 I/We .......... …….……………………………………………………………..………… in my/our capacity as

………………………………………………………………………………………… and hereby representing

……………………………………………………………………………………………. ……………........…. ..............

(hereinafter referred to as the "INSURER" advise that the "INSURER" undertakes to provide a Per-

formance Bond to the EMPLOYER to the Employer's format included in Part C1.3 of this document

within five (5) working days of the written acceptance by the employer of the contractor's tender offer.

Thus done and signed at ....................................................................... on ...................................................

…………………………………………………............ …………………………………………………............ Name of signatory Capacity of authorised signatory

…………………………………………………............ …………………………………………………............ As witness


by signature hereof warrantsfor and on behalf of the insurer who

The insurer to be either an insurance company duly registered in terms of the Short-Term Insurance Act of1998 (Act 35 of 1998) or a bank duly registered in terms of the Banks Act of 1990 (Act 94 of 1990).


Form of Intent to Provide a Performance Bond


authorisation hereto



1 Definitions

The following definitions shall apply to this schedule:

Note: All claims for HDI equity ownership by an HDI will be considered according to the following criteria:- equity within private companies will be based on the percentage of equity ownership;- preference points will not be awarded to public companies and tertiary institutions;-

-

Historically disadvantaged individual (HDI): A South African citizena)

b) who is a female; orc) who has a disability:

who, due to the apartheid policy that had been in place, had no franchise in national elections prior to the introduction of theConstitution of the RSA, 1983 (Act 110 of 1983) or the Constitution of the RSA, 1993 (Act 200 of 1993) (the interimConstitution), or

provided that a person who obtained South African citizenship on or after the coming to effect of the Interim Constitution, is deemed not tobe an HDI;

joint venture: a grouping of two or more contractors who jointly and severally undertake to perform a construction works contract

a joint venture may, based on the percentage of the contract value managed or executed by their HDI members, beentitled to equity ownership

equity claims for a trust will only be allowed in respect of those persons who are both trustees and beneficiaries andwho are actively involved in the management of the Trust (i.e. the arrangement through which the property of oneperson is made over or bequeathed to a trustee to administer such property for the benefit of another person);

managed: the possession and exercise of legal authority and power to manage the assets, goodwill and daily operations of a business andthe active and continuous exercise of appropriate managerial and financial authority and power in determining the policies and directing theoperations of the business.

Disabled: in respect of a person, a permanent impairment of a physical, intellectual, or sensory function, which results in restricted, or lackof, ability to perform an activity in the manner, or within the range, considered normal for a human being.

Equity ownership: The percentage of an enterprise or business owned by individuals or, in respect of a company, the percentage of thecompany's shares that are owned by individuals, who are actively involved in the management of an enterprise or business and exercisecontrol over the enterprise, commensurate with their degree of ownership at the closing date of the tender.

Preferencing Schedule





2 Conditions associated with the granting of preferences

The tenderer who claims a preference, undertakes to:

1)

2)

3) accept the sanctions set out in Section 3 below should conditions 1 or 2 be breached;

4) complete sections 4 to 6 below as relevant;

5)

6) complete the Declaration with regard to Equity Ownership contained in section 5 below.

7)

3 Sanctions relating to breaches of preferencing conditions

The sanctions for breaching the preferencing conditions are:

1) termination of the Contract; or

2)

4

Number of preference points = NOP x EP / 100

NOP = maximum tender evaluation points provided for HDI equity ownership

EP =

I/we apply on behalf of my/our firm for a preference based on:

Non-joint ventures

HDI equity ownership percentage of ………….%

Joint Ventures

the percentage of the contract value managed or executed by their HDI members of ………%

Tender preference claim in respect of HDI enterprise status or structure of the tendering entity

maintain a HDI equity ownership of not less than that upon which the preference is based for the duration of the Contract, or inthe case of a joint venture, ensure that the percentage of the contract value managed or executed by HDI's is not less than that upon which the preference is based;

the percentage of equity ownership by an HDI within the business enterprise or, in the case of a joint venture, thepercentage of the contract value managed or executed by their HDI members.

owner: A person who has all the customary incidents of ownership, including the right of disposition, and sharing in all the risks andprofits commensurate with the degree of ownership interest as demonstrated by an examination of the substance, rather than theform of ownership arrangements.

registered contractor: a contractor registered with the Construction Industry Development Board in a contractor grading designationappropriate to the works.

provide proof of registration for regional levies if a preference is claimed for being registered in the North West Province.

enter into written subcontract agreements in accordance with the provisions of the Construction Industry Development Board'sBest Practice Guideline D1: Subcontracting Arrangements; and

not subcontract more than 40% of the contract value, unless such contracting is undertaken in terms of a preference claimedrelating the subcontracting of works to contractors registered in specific CIDB contractor designations.

a financial penalty payable to the Employer equal to 1,25 times the number of tender evaluation points awarded in respect ofthe preference claimed, multiplied by the Contract Price exclusive of VAT, divided by 100.



5 Tender preferences claimed

I / we apply on behalf of my / our firm for the following preference

6 Declaration with regard to equity ownership

6.1 How long has the Enterprise been in existence ? ........................................................................................................

6.2 Describe principal business activities:

........................................................................................................................................................................................................................

........................................................................................................................................................................................................................

........................................................................................................................................................................................................................

6,3 List all shareholders by name, identity number, citizenship, status, ownership, as relevant:

Status

Percentage of maximum tender evaluation points provided for in the Preferential Procurement Policy Framework Act (Act 5 of 2000)

Preference claimed for Category of Preference (Y = yes)

............% contract participation goal

Person who is a youth and is between the ages of 18 and 35 yearsof age

............%Persons who had no franchise in national elections before the 1983and 1993 Constitutions ............%

............%

Person with a disability

Category of preference

Having a head office in North West Province

Person who is a female

............%

............%

Disability

Having CIDB Contractor grading designation of ............

Undertaking to subcontract the following to CIDB registeredcontractors who have a contractor grading designation of 1, 2, 3 or4 in accordance with the provisions of the scope of work:

ID Number Percentage owned

Date RSA Citizenship

obtained

NameWoman Black person Youth



6,4 In the case of a person with a disability:

Signature : ......................................................................................................................................................................

Name : ......................................................................................................................................................................

Duly authorised to sign on behalf of : ......................................................................................................................................................................

Telephone : ......................................................................................................................................................................

Fax : ......................................................................................................................................................................

Date : ......................................................................................................................................................................

Describe what the permanent impairment isName

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise or sole proprieter confirms that he/ she understands the conditions under which such preferences are granted and confirms that the tenderer satisfies the conditionspertaining to the granting of tender preferences.

Outline how the permanent impairment impacts onability to perform an activity in the manner or withinthe ranges considered normal for a human being?



NB: Only one manufacturer’s name to be inserted for each item

14


7

MAKE OR TRADE NAME

3

MATERIAL

8

9

19

21

20

18

11

29

28

25

26

23

24

Electrical Material and Equipment Schedule

22

10

16

17

15

13

12

30

ITEM

5

2

4

6

1


27




These net amounts will be adjusted as follows:

FORMULA FOR ADJUSTING IMPORTED MATERIAL/EQUIPMENT TO CURRENCY

The net amount to be added to or deducted from the contract sum:

A = V ( Z - 1) Y

A = the amount (R) of adjustment

V = the net amount (supplier's quotation) (R) of the imported item (material or equipment)

Y = official exchange rate at the closing date of tender submission

Z = official exchange rate on the date of payment

.................................................................................... ……………………………..........

65

21

3



Schedule for Imported Materials and Equipment

Item

4

Signature Date

..........................................................

Currency Exchange Rate

The Tenderer shall list imported items, materials and/or equipment which shall be excluded from the Contract PriceAdjustment Provisions (if applicable) and shall be adjusted in terms of currency fluctuations only. Copies of thesupplier's quotations for the items, materials or equipment (provided that such costs shall not be higher than the relevantcontract rate as listed above) should be lodged with the Project Manager within three (3) weeks of the starting date. Noadjustment of the local VAT amount, nor the contractor's profit, discount, mark-up, handling costs, etc shall be allowed.

Enterprise name

Material / Equipment Rand (R) excluding Vat




JOINT VENTURE AGREEMENT BETWEEN PARTIES


Attached hereto is my / our duly signed, notarised Joint Venture Agreement. My / our failture to submit the agreement with my / our tender document will lead to the conclusion that the joint venture has not been formally formed and all parties were not involved in the tender process





Attached hereto is a certified copy of my / our company registration of incorporation or company registration documents. My / our failture to submit the copy with my / our tender document will lead to the conclusion that I am / we are not registered as claimed.

COPY OF TENDERER'S REGISTRATION OF INCORPORATION OR COMPANY REGISTRATION DOCUMENTS





IDENTITY DOCUMENTS OF OWNERS / DIRECTORS / MEMBERS / SHAREHOLDERS

Attached hereto is a copy of Owners / Directors / Members / Shareholders identity documents.





CLOSE CORPORATIONS ASSOCIATION AGREEMENT

Attached hereto is a certified copy of Close Corporation Association Agreement.





SHAREHOLDERS AGREEMENTS / SHARE CERTIFICATES / MEMORANDUM OF ASSOCIATION FOR COMPANIES

Attached hereto is a certified copy of Shareholders Agreements / Share Certificates / Memorandum of association for Companies as applicable.




Name of account holder : ………………………………………………………………………………………..

Name of Bank : …………………………………………. Branch : ………………………………………………

(i) Account number : ……………………………..

(ii) Type of account : ……………………………..

Name of Bank : …………………………………… Facsimile number : ………………………………….

Name of contact person ( at bank : ……………………………………………………………………………..

SIGNATURE: …………………………………… IDENTITY NUMBER: …………………………………………

(of person authorised to sign on behalf of the Tenderer) DATE: ……………………………………

TENDERER'S FINANCIAL STANDING

SHAREHOLDERS AGREEMENTS / SHARE CERTIFICATES / MEMORANDUM OF ASSOCIATION FOR COMPANIES

In terms of Clause F.2.18.1 of the Contract-specific Tender Data the Tenderer shall provide information about his commercial position, which includes information necessary for the Employer to evaluate the Tenderer's financial standing.

To that end the Tenderer must provide with his tender a bank rating, certified by his banker, to the effect that he will be able to successfully complete the contract at the tendered amount within the specified time for completion.

However, should the Tenderer be unable to provide a bank rating with his tender, he shall state the reason as to why he is unable to do so, andd in addition provide the following details of his banker and bank account that he intends to use for project:

Failure to provide either the required bank details or a certified bank rating with the tender, will lead to the conclusion that the Tenderer does not have the necessary financial resources at his disposal to complete the contract successfully within the specified time for completion.

The Employer undertakes to treat the information thus obtained as confidential, strictly for the use of evaluation of the tender submitted by the Tenderer.





VAT REGISTRATION CERTIFICATE

Attached hereto is a certified copy of my / our VAT registration of certificate. My / our failture to submit the certificate with my / our tender document will lead to the conclusion that my / our company is not registered for VAT.




[Tax clearence certificate obtained from SARS to be inserted here]

TAX CLEARANCE CERTIFICATE






COIDA REGISTRATION CERTIFICATE

Attached hereto is my / our certified copy of registration certificate with the Compensation for Occupational Injuries and Disease, eg letter of good standing. . My / our failture to submit the certificate with my / our tender document will lead to the conclusion that my / our company is not registered with COIDA





CIDB REGISTRATION CERTIFICATE

Attached hereto is my / our certified copy of registration certificate with the Construction IndustryDevelopment Board. My / our failture to submit the certificate with my / our tender document will lead to the conclusion that my / our company is not registered with CIDB.

NOTE: The CIDB can be contacted or visited on www.cidb.org.za for more information and registration. Obtain a "Code of Conduct for all parties engaged in construction procurement" for your





PROOF OF DISABILITY

Attached hereto is my / our proof of diability to support preference claimed for disability equity ownership. My failture to submit the proof with my / our tender document will lead to the conclusion that I am / we do not quality for the preferences points claimed for disability equity ownership.




Declaration by Tenderer

1.

2.

3.

4.

5.

6.

7.

8.

I hereby confirm that adequate provision has been made in my tendered rates and prices in the bill of quantities to cover the cost of all resources, actions, training and all health and safety measures envisaged in the OHSA 1993 Construction Regulations 2003, including the cost for specific items that may be scheduled in the bill of quantities.

I hereby confirm that I will be liable for any penalties that may be applied by the Employer in terms of the said Regulations for failure on my part to comply with the provision of the Act and the Regulations as set out in Regulation 30 of the Regulations.

I agree that my failure to complete and execute this declaration to the satisfation of the Employer will mean that I am unable to comply with the requirements of the OHSA 1993 Construction Regulations 2003, and accept that my tender will be prejudiced and may be rejected at the discretion of the Employer.

I am aware of the fact that, should I be awarded the contract, I must submit the notification required in terms of Regulation 3 of the OHSA 1993 Construction Regulations 2003 (example attached hereafter) before I will be allowed to proceed with any work under the contract.


HEALTH AND SAFETY DECLARATION

In terms of clause 4(4) of the OHSA 1993 Construction Regulations 2003 (referred to as "the Regulations" hereafter), a Contract may only be appointed to perform construction work if the Employer is satisfied that the Contract has the necessary competencies and resources to carry out the work safely in accordance with the Occupational Health and Safety Act No 85 of 1993 and the OHSA Construction Regulations 2003.

To that effect a person duly authorised by the tenderer must complete and sign the declaration hereafter in detail.

I, the undersigned hereby declare and confirm that I am fully conversant with the Occupational Health and Safety Act No 85 of 991 (as amended by the Occupational Health and Safety Amendment Act No 181 of 1993), and the OHSA 1993 Construction Regulations 2003.

I hereby declare that my company / enterprise has the competence and the necessary resources to safely carry out the construction work under this contract in compliance with the construction Regulations and the Employer's Health and Safety Specifications.

I hereby undertake, if my tender is accepted, to provided a sufficiently documented Health and Safety Plan in accordance with Regulation 5(1) of the Construction Regulations, approved by the Employer or his representative, before I will be allowed to commence with construction work under the contract. I hereby agree that my company/enterprise will not have a claim for compensation for delay or extension of time because of my failure to obtain the necessary approval for the said safety plan.

I hereby undertake, if my tender is accepted, to provided a sufficiently documented Health and Safety Plan in accordance with Regulation 5(1) of the Construction Regulations, approved by the Employer or his representative, before I will be allowed to commence with construction work under the contract. I hereby agree that my company/enterprise will not have a claim for compensation for delay or extension of time because of my failure to obtain the necessary approval for the said safety plan.



SIGNATURE :…………………………………………IDENTTITY NUMBER:………………………………………..

(of person authorised to sign onbehalf of the Tenderer) DATE : …………………………………..

1. (a) Name and postal address of Contractor:……………………………………………………………………(b) Name of Contractor's contact person:……………………………………………………………………… Telephone number:…………………………………………………………………………………………….

2. Contractor's compesantion registration number:………………………………………………………………

3. (a) Name and postal address of Client:…………………………………………………………………………(b) Name of Client's contact person or agent:………………………………………………………………… Telephone number:…………………………………………………………………………………………….

4. (a) Name and postal address of designer(s) for the project:………………………………………………..(b) Name of designer's contact person :…...………………………………………………………………….. Telephone number:…………………………………………………………………………………………….

5. Name of Contractor's construction supervisor on site appointed in terms of Regulation 6(1): Regulation 6(1): ……………………………………………………………………………………………………Telephone number :………………………………………..

6. Name/s of Contractor's sub-ordinate supervisors on site appointed in terms of regulation 6(2).…………………………………………………………………………………………………………………….

7.

8. Nature of the construction work:………………………………………………………………………………..……………………………………………………………………………………………………………………..

9. Expected commencement date:…………………………………………………………………………………

10. Expected completion date:……………………………………………………………………………………

11. Estimated maximum number of persons on the construction site:………………………………………….

12. Planned number of subcontractor on the construction site accountable to Contractor:…………………

13. Name(s) subcontractor already chosen:………………………………………………………………………..

SIGNED BY:

CONTRACTOR:………………………………………………….. DATE:…………………………………..

IDENTITY NUMBER:……………………………………………..

CLIENT:……………………………………………………………. DATE:…………………………………..

PRO FORMA NOTIFICATION FORM IN TERMS OF THE OCCUPATIONAL HEALTH AND SAFETY ACT 1993, CONTRUCTION REGULATIONS 2003

[In terms of Regulation 3 of the Construction Regulations 2003, the successful Tenderer must complete and forward this form prior to commencement of work to the office of the Department of labour]

Exact physical address of the construction site or site office: ………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………




1 R ……………………………………………………………2 R ……………………………………………………………3 R ……………………………………………………………4 R ……………………………………………………………5 R ……………………………………………………………6 R ……………………………………………………………7 R ……………………………………………………………8 R ……………………………………………………………9 R ……………………………………………………………

10 R ……………………………………………………………11 R ……………………………………………………………12 R ……………………………………………………………13 R ……………………………………………………………14 R ……………………………………………………………15 R ……………………………………………………………16 R ……………………………………………………………17 R ……………………………………………………………18 R ……………………………………………………………19 R ……………………………………………………………20 R ……………………………………………………………21 R ……………………………………………………………22 R ……………………………………………………………23 R ……………………………………………………………24 R ……………………………………………………………

R ……………………………………………………………COMPLETION OF CONTRACT

Final Certificate etc

TOTAL R

SIGNED ON BEHALF OF TENDERER:…………………………………………………………………………….

MONTH VALUE


ESTIMATED MONTHLY EXPENDITURE

The Tendrer shall state below the estimated value of work tobe completed every month, based on his preliminary programme and his tendered unit rates.

The amounts for Contingencies and Contract Price Adjustment must not be included.*




Engineering skills training

Training organisation: ………………………………………………………………………………………………..

Address: ………………………………………………………………………………………………..

Tel number: ………………………………………………………………………………………………..

Contact person: ………………………………………………………………………………………………..

Number and details of trainers to be utilised:……………………………………………………………………..

Venue of training: ………………………………………………………………………………………………..

Course nameCourse durationCourse venueCourse content

SIGNED ON BEHALF OF TENDERER: ………………………………………………………………………….


DETAILS OF PROPOSED STRUCTURED TRAINING PROGRAMME




The Tenderer must complete the table below to reflect the labour force anticipated to cmplete this Contract.(Reference is made to paragraph A12, A13 and A14 of Part A: General of the Project Specifications.)

The minimum labour content is specified as 80%

LabourersOther (Specify)Total unskilledSemi-SkilledSkilledSection leadersOperatorsOther (Specify)

GRAND TOTALS

Notes to Tender

The Tender will be non responsive if minimum labour content is not achieved.Labour is defined as hourly paid personnel Gross earnings are what is considered in the calculations

SIGNED ON BEHALF OF TENDERER:……………………………………………………………………………………………………..

TOTAL VALUE

% OF CONTRACT VALUE

Total semi-skilled/skilled

Number Man-Hours

The above information will be used to evaluate the tenders and will be monitored by the Engineer during the construction phase. This undertaking by the Contractor will be deemed to be formimg part of the minimum Procurement Targets and penalties for non-conforming will be calculated according to those specified in the Appendix to Tender.

DESCRIPTION

Number Man-hours

PERMANENT STAFF TEMPORARY STAFF


SCHEDULE OF LABOUR CONTENT

ESTIMATED LABOUR CONTENT




1.

2. In order to give effect to the above, the following questionnaire must be completed and submitted with the tender.

2.1 Are you or any person connected with the tenderer, employed by the State? *YES / NO ………………

2.2.1If so, state particulars: …………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………………….

2.2

2.2.1If so, state particulars: …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………….……………………………………………………………………………………………………………………………………………….

2.3

2.3.1If so, state particulars:……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

DECLARATION

Signature :……………………………………………. Date:………………………………………………….

Identity number: ……………………………………………………………..

Position: ……………………………………………….. Name of Tenderer:………………………………………..

Are you or any person connected with the tenderer, aware of any relationship (family, friend, other) between the tenderer and any person employed by the State concerned who may be involved with the evaluation and/or adjudication of this tender? *Yes / No ...............

I, THE UNDERSIGNED (name) …………………………………………………………………………………….. Hereby certified that the information furnished in paragraphs 2.1 to 2.3.1 above is correct.

I accept that the Ngaka Modiri Molema District Municipality Municipality as representative of the Government of the Republic of South africa may act against me should this declaration prove to be false.


DECLARATION OF INTEREST

Any legal person, including persons employed by the state, or persons who act on behalf of the State, or perosns having a kinship with persons employed by the State, including a blood relationship, may make an offer or offers in terms of this invitation to tender. In view of possible allegations of favouritism, should the resulting tender, or part thereof, be awarded to personsemployed by the State, or to perons connected with or related to them, it is required that the tenderer or his/her authorized representative shall declare his/her position in relation to be evaluated /adjudicating authority and/or take an oath declaring his/her interest, where:

the tender is employed by the State, or acts on behalf of the State; and orthe legal / a person on whose behalf of the tender document is signed, has a relationship with persons/ a person who are/ is involved in the evaluation of the tender, or whrere it is known that such a relationship exists between the person for or on whose behalf the declarant acts and persons who are involved with the evaluation of the tender.

Do you, or any person connected with the tenderer have any relationship (family, friend, other) with a person employed by the State and who may be involved with the evaluation and/or adjudication of this tender? *Yes /No ……………………



TENDER No. NWDOH/029/PS/11BINSTALLATION OF NEW WATER TANK AND REFURBISHMENT OF WATER RETICULATION NETWORK AT ITSOSENG COMMUNITY HEALTH CARE CENTRE

COIDA REGISTRATION CERTIFICATE

Attached hereto is my / our certified copy of registration certificate with the Compensation for Occupational Injuries and Disease, eg letter of good standing. . My / our failture to submit the certificate with my / our tender document will lead to the conclusion that my / our company is not registered with COIDA


ContractPart C1: Agreements and Contract Data Page 1 of 3

C1.1Form of Offer and Acceptance

Offer

THE OFFERED TOTAL OF THE PRICES INCLUSIVE OF VALUE ADDED TAX IS:

.................................................................................................................................................................................................................. Rand (in words);R (in figures)

Signature(s) …………………………………………………. Date ………………………………………………………….

Name(s) …………………………………………………. ……………………………………………………………………

Capacity …………………………………………………. ……………………………………………………………………

for the tenderer …………………………………………….. ……………………………………………………………………

Name and …………………………………………………. signature of witness …………………………………………………. Date ………………………………………………………….

Acceptance

This offer may be accepted by the employer by signing the acceptance part of this form of offer and acceptance andreturning one copy of this document to the tenderer before the end of the period of validity stated in the tender data,whereupon the tenderer becomes the party named as the contractor in the conditions of contract identified in thecontract data.


....................................................................................

Part C1.1 Form of Offer and Acceptance

The employer, identified in the acceptance signature block, has solicited offers to enter into a contract for theprocurement of :

The tenderer, identified in the offer signature block, has examined the documents listed in the tender data and addendathereto as listed in the returnable schedules, and by submitting this offer has accepted the conditions of tender.

By the representative of the tenderer, deemed to be duly authorized, signing this part of this form of offer andacceptance, the tenderer offers to perform all of the obligations and liabilities of the contractor under the contractincluding compliance with all its terms and conditions according to their true intent and meaning for an amount to bedetermined in accordance with the conditions of contract identified in the contract data.

Installation Of New Water Tank And Refurbishment Of Water Reticulation Network At Itsoseng Community Health Care Centre


By signing this part of this form of offer and acceptance, the employer identified below accepts the tenderer's offer. Inconsideration thereof, the employer shall pay the contractor the amount due in accordance with the conditions ofcontract identified in the contract data. Acceptance of the tenderer's offer shall form an agreement between theemployer and the tenderer upon the terms and conditions contained in this agreement and in the contract that is thesubject of this agreement.




The terms of the contract, are contained in:

Part C1: Agreements and Contract Data, (which includes this agreement)Part C2: Pricing DataPart C3: Scope of WorkPart C4: Site Information

Signature(s) …………………………………………………. Date ………………………………………………………….

Name(s) …………………………………………………. ……………………………………………………………………

Capacity …………………………………………………. ……………………………………………………………………

for theEmployer Department of Health - Northwest Province

Cnr Sekame and First StreetNew Office park Mafikeng2745

Name and …………………………………………………. signature of witness …………………………………………………. Date ………………………………………………………….

and drawings and documents or parts thereof, which may be incorporated by reference into Parts C1 to C4 above.

Deviations from and amendments to the documents listed in the tender data and any addenda thereto as listed in thetender schedules as well as any changes to the terms of the offer agreed by the tenderer and the employer during thisprocess of offer and acceptance, are contained in the schedule of deviations attached to and forming part of thisagreement. No amendments to or deviations from said documents are valid unless contained in this schedule.

The tenderer shall within two weeks after receiving a completed copy of this agreement, including the schedule ofdeviations (if any), contact the employer's Project Manager (whose details are given in the contract data) to arrange thedelivery of any bonds, guarantees, proof of insurance and any other documentation to be provided in terms of theconditions of contract identified in the contract data. Failure to fulfill any of these obligations in accordance with thoseterms shall constitute a repudiation of this agreement.

Notwithstanding anything contained herein, this agreement comes into effect on the date when the tenderer receivesone fully completed copy of the original document, including the schedule of deviations (if any). Unless the tenderer(now Contractor) within five working days of the date of such receipt notifies the Employer in writing of any reason whyhe cannot accept the contents of this agreement, this agreement shall constitute a binding contract between the parties.




Schedule of DeviationsNotes:1 The extent of deviations from the tender documents issued by the Employer prior to the tender

closing date is limited to those permitted in terms of the Conditions of Tender

2 A Tenderer's covering letter shall not be included in the final contract document. Should anymatter in such letter, which constitutes a deviation as aforesaid become the subject of agreements reached during the process of Offer and acceptance, the outcome of such agreement shall be recorded here

3 Any other matter arising from the process of offer and acceptance either as a confirmation, clarification or change to the tender documents and which it is agreed by the Parties becomes an obligation of the contract,

4 Any change or addition to the tender documents arising from the above agreements and recorded here, shall also be incoporated into the final draft of the Contract.

1 Subject ………………………………………………………………………………………………………………..

Details ………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

2 Subject ………………………………………………………………………………………………………………..

Details ………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

3 Subject ………………………………………………………………………………………………………………..

Details ………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

4 Subject ………………………………………………………………………………………………………………..

Details ………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

5 Subject ………………………………………………………………………………………………………………..

Details ………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………..

It is expressly agreed that no other matter whether in writing, oral communication or implied during the period betweenthe issue of the tender documents and the receipt by the tenderer of a completed signed copy of this Agreement shallhave any meaning or effect in the contract between the parties arising from this agreement.

By the duly authorised representatives signing this agreement, the Employer and the Tenderer agree to and accept theforegoing schedule of deviations as the only deviations from and amendments to the documents listed in the tender dataand addenda thereto as listed in the tender schedules, as well as any confirmation, clarification or changes to the termsof the offer agreed by the Tenderer and the Employer during this process of offer and acceptance.

Contract Part C: Contract DataReferenceNo.NWDOH/029/PS/11B

1

DEPARTMENT OF HEALTH NORTH WEST PROVINCE

INSTALLATION OF NEW WATER TANK AND REFURBISHMENT OF WATER RETICULATION NETWORK AT ITSOSENG

COMMUNUTY HEALTH CARE CENTRE

C1.2 Contract Data for NWDOH/029/PS/11B The Conditions of Contract are clause 1 to 42 of the JBCCSeries2000PrincipalBuildingAgreement(Edition4.1ofMarch2005)published by the Joint Building Contracts Committee. Copies of these conditions of contract may be obtained from the Association of South African Quantity Surveyors (011-3154140), Master Builders Association (011-205-9000; 057-3526269) South African Association of Consulting Engineers (011-4632022) or South African Institute of Architects (051-4474909; 011-4860684; 053-8312003;) The JBCC Principal Building Agreement makes several references to the Contract Data for specific data, which together with these conditions collectively describe the risks, liabilities and obligations of the contracting parties and the procedures for the administration of the Contract. The Contract Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the JBCC Principal Building Agreement. Each item of data given below is cross-referenced to the clause in the JBCC Principal Building Agreement to which it mainly applies. The additions, deletions and alterations to the JBCC Principal Agreement are: Clause, Additions, Deletions and Alterations 1.1 Replace the following definitions in DEFINITIONS AND INTERPRETATIONS with the

following wording: AGREEMENT means the agreement arising from the signing of the Form of Offer and Acceptance by the parties. BILLS OF QUANTITIES means the document drawn up in accordance with the Pricing Instructions contained in the Pricing Data. CONSTRUCTION PERIOD means the period commencing on the date of site hand over and ending on the date of practical completion. CONTRACT DOCUMENT means the Agreement and all document referenced therein. CONTRACT DRAWINGS means the drawings listed in the Scope of Work. CONTRACT SUM means the total of prices in the Form of Offer and Acceptance. SCHEDULE means the variables listed in the Contract Data.


2

CORRUPT PRACTICE means the offering, giving, receiving and soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution FRAUDULENT PRACTICE means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of any tenderer, and includes collusive practice among tenderers (prior to or after the tender submission) designed to establish tender prices at artificial non-competitive levels and to deprive the tenderer of the benefits of free and open competition. INTEREST means the interest rates applicable to this contract, whether specifically indicated in the relevant clauses or not, will be the rate as determined by the Minister of Finance, from time to time, in terms of section 80(1)(b) of the Public Finance Management Act, 1999 (act No. 1 of 1999). SECURITY means the form of security provided by the employer or contract, as stated in the schedule, from which the contractor or employer may recover expense or loss.

1.6 Any notice may be delivered by hand, sent by prepaid registered post or telefax. Notice shall be presumed to have been duly given when:

3.5 Delete sub-clause 3.5 3.6 Delete sub-clause 3.6 3.7 Add to the end thereof: The contractor shall supply and keep a copy of the JBCC series 2000 Principal Building Agreement and Preliminaries applicable to this contract on the site, to which the employer principal agent and agents shall have access at all times. 3.9 Delete sub-clause 3.9 3.10 Replace the second reference to “principal agent” with the word “employer”. 5.1.2 Under clause 41- include reference 32.6.3, 34.3, 34.4 and 38.5.8 in terms of which the employer has retained its authority and has not given a mandate to the principal agent and in terms of which the employer shall sign all documents. 9 Clause 9.0 is amended by adding Clause 9.1.4: The Contractor indemnifies and holds harmless the employer against all liability, losses, claims, damages, penalties, actions, proceedings or judgements (collectively referred to as “Losses”) arising from any infringement of letters, patent design, trademark, name, copyright or other protected rights in respect of any machine, plant, work, materials, thing, system or method of using, fixing, working or arrangement used or fixed or supplied by the contractor, but such indemnity shall not cover any use of the equipment of part thereof otherwise than in accordance with the provision of the specification. All payment and royalties payable in one sum or by installations or otherwise shall be included by the contractor in the price and shall be paid by him to those to whom they may be payable. The contractor shall reimburse the employer for all legal and other costs and expenses, including without limitation attorney’s fees on attorney-client scale incurred by the employer in connection with investigation, defending or settling any Losses in connection with pending or threatening litigation in which the employer is a party.


3

10.5 Add the following as 10.5 Damage to the works

(a) Without any way limiting the contractor’s obligation in terms of the contract, the contractor shall bear the full risk of damage to and/or destruction of the works by whatever cause during construction of the works and hereby indemnifies and holds harmless The employer against any such damage. The contractor shall take such precautions and security measures and other steps for the protection and security of the works as the contractor may deem necessary.

(b) The contractor shall at all times proceed immediately to remove or dispose of any debris arising from damage or destruction of the works and to rebuild, restore, replace and/ or repair the works.

(c) The employer shall carry the risk of damage to or destruction of the works and

materials paid for by the employer that is the result of the expected risks as set out in 10.6

(d) Where the employer bears the risk in terms of this contract, the contractor shall, if

requested to do so, reinstate any damage or destroyed portions of the works and costs of such reinstatement shall be measured and valued in terms of 32.0 hereof.

10.6 Add the following as 10.6 Injury to Persons or loss of or damage to Properties

(a) The contractor shall be liable for and hereby indemnifies the employer against any liability, loss, claim or proceeding whether arising in common law or by statute, consequent upon personal injuries to or the death of any whomsoever arising out of or in the course of or caused by the execution of the works unless due to any act or negligence of any person for whose actions the employer is legally liable.

(b) The contractor shall be liable for and hereby indemnifies the employer against any

liability, loss, claim or proceeding consequent upon loss of or damage or to any moveable, or immoveable property or personal property or property contiguous to the site, whether belonging to or under the control of the employer or any other body or person arising out of or in the course of or by reason of the execution of the works unless due to any act or negligence of any person for whose actions the employer is legally liable.

(c) The contractor shall upon receiving a contract instruction from the principal agent

cause the same to be made good in a perfect and workmanlike manner at his own cost and in default thereof the employer shall be entitled to cause it to be made good and to recover the cost therefore from the contractor or to deduct the same from amounts due to the contractor.

(d) The contractor shall be responsible for the protection and safety of such portions of the

premises placed under his control by the employer for the purpose of executing the works until the issue of the certificate of practical completion.

(e) Where the execution of the works involves the risk of removal of or interference with support to adjoining properties including land or structure or any structures to be altered or added to, the contractor shall obtain adequate insurance and will remain adequately insured or insured to be specific limit stated in the contract against the death of or injury to persons or damage to such property consequent on such removal or interference with the support until such portion of the works has been completed.


4

(f) The contractor shall at all times proceed immediately at his own cost to remove or

dispose of any debris and to rebuild, restore, replace and / or repair such property and to execute the works.

10.7 Add the following as 10.7 HIGH RISK INSURANCE In the event of the project being executed in a geological area classified as a “High Risk Area”, that is an area which is subjected to highly unstable subsurface conditions which might result in catastrophic ground movement evident by sinkhole or do line formation the following will apply: 10.7.1Damage to the works The contractor shall, from the commencement date of the works until the date of the certificate of practical completion, bear the full of and hereby indemnifies and hold harmless the employer against any damage to and/or destruction of the works consequent upon a catastrophic ground movement as mentioned above. The contractor shall take such precautions and security measures and other steps for the protection of the works as he may deem necessary. When so instructed to do so by the principal agent, the contractor shall proceed immediately to remove and/or dispose of any debris arising from damage to or destruction of the works and to rebuild, replace and/or repair the works, at the contractor’s own costs. 10.7.2 Injury to persons or loss of or damage to property The contractor shall be liable for and hereby indemnifies and holds harmless the employer against any liability, loss, claim or proceeding arising at any time during the period of the contract whether arising in common law or statute, consequent upon personal injuries to or the death of any person whomsoever resulting from, arising out of or caused by a catastrophic ground movement as mentioned above. The contractor shall be liable for and hereby indemnifies the employer against any and all liability, loss, claim or proceeding consequent upon loss of or damage to any moveable, or immoveable property or property contiguous to the site, whether belonging to or under the control of the employer or any other body or person arising out of or cause by a catastrophic ground movement as mentioned above, which occurred during the period of construction. 10.7.3 It is the responsibility of the contractor to ensure that he has adequate insurance to cover his risks and liability as mentioned in 10.7.1 and 10.7.2. Without limiting the contractor’s obligations in terms of the contract, the contractor shall, within twenty one (21) calendar days of the commencement date but before commencement of the works submit to the employer proof of such insurance policy, if requested to do so. 10.7.4 The employer shall be entitled to recover any and all losses and/or damages of whatever nature suffered or incurred subsequent upon the contractor’s default of his obligations as set out in 10.7.1, 10.7.2 and 10.7.3. Such losses or damages may be recovered from the contractor or by deducting the same from any amounts still due under this contract or


5

under any other contract presently or hereafter existing between the employer and the contractor and for this purpose all these contracts shall be considered on indivisible whole. 15.1.4 Add 15.1.4 as follows: An acceptable health and safety plan, required in terms of the Occupational Health and Safety Act, 1993 (Act 85 of 1993), within fourteen (14) calendar days of date of acceptance of the tender. 15.2.1 Under 41: Amend to read as follows: Give the contractor possession of the site within ten (10) working days of the contractor complying with the terms of 15.1 21 Replace sub-clauses 21.1.2 to 21.1.4 to 21.2 to 21.6 with the following: The contractor and principal agent shall appoint a selected subcontractor in accordance with the provisions of the Scope of Work. 29 Clause 29.0 is amended by:-

i) The addition of the following clauses:-

Clause 29.9 “Revision to the date for practical completion shall only be considered when work on the critical path of the agreed program for the works is delayed.’

ii) Clause 29.10 – Acceleration

Clause 29.10.1 Irrespective of whether or not the principal agent rules that the contractor is entitled to an extension of time or a revision of the date for practical completion, the principal agent shall nevertheless, at any time, be entitled to instruct the contractor in writing to accelerate the progress of the remaining works to ensure that the works are completely by the original date for practical completion or revised date as the case may be.

Clause 29.10.2 Upon receipt of such instruction, the contractor shall take all necessary steps to ensure that the works are completed timeously including the provision by him of additional resources, plant, manpower, etc and the working overtime or additional overtime beyond that contemplated at the time of tender (at all times adhering to the regulation and requirements of all authorities) and by all other adequate and proper means and methods. The contractor shall prove that such steps are being taken if called upon to do so. 30.1 Replace reference to 36.3 at end of sentence with 36.0 31.12 Delete “Payment shall be subject to the employer giving the contractor a tax invoice for the amount due.” 32.5.1 Add the following to the end of each of these clauses: “…. due to no fault to the contractor.” 32.5.4 32.5.7 32.12 Delete sub-clause


6

34.2 Add # next to 34.2 34.13 Replace “seven (7) calendar days” with “twenty one (21) calendar days” and delete the words “subject to the employer giving the contractor a tax invoice for the amount due” 36.1 Add the following clause 36.1.3 to 36.1.5 under 36.1 to read as follows: 36.1.3 The contractor’s refusal or neglect to comply strictly with any of the conditions of contract. 36.1.4 The contractor’s estate being sequestrated, liquidated or surrendered in terms of the insolvency laws in force with the Republic of South Africa. 36.1.5 The contractor, in the judgment of the employer, has engaged in corrupt or fraudulent practices in competing for or in executing the contract. 36.3 Replace “principal agent” with “employer. 37.3.5 Replace “ninety (90)” with “one hundred and twenty (120)”. 38.5.4 39.3.5 Add the following words at the end thereof: “within one hundred and twenty (120) working days of completion of such a report.” 1.1 Delete in the Substitute Provisions (41.0 State Clauses) clause 41.1.3 the definitions for (41.1.3) CONSTRUCTION PERIOD and INTEREST. Sub-clause 1.1 definitions will apply (see contract data) 10.1 Delete in the Substitute Provision (41.0 State Clauses) clauses 10.1, 10.2 and 10.4 so that 10.2 The provision of sub-clauses 10.1, 10.2 and 10.4 of the non-state clauses will apply to the state. 10.4 (41.0) 11.1 Delete in the Substitute Provision (41.0 State Clauses) clause 11.1 so that the provisions of clause 11.1 (41.0) of the non-state clause will apply to the state. 12.1 Delete in the Substitute Provision (41.0 State Clauses) clause 12.1 so that the provisions of clause 12.1 (41.0) of the non-state clause will apply to the state and replace “contractor” in clause 10.1 in the Substitute provisions (41.0 State Clauses) with “The party responsible in terms of 12.1” 12.2 Amend the first part of the first sentence in clause 12.2 of the Substitute Provision (41.0 State Clauses) to read “where the contractor is responsible for insurance, the contractor shall …………………” 31.11.1 Delete in the Substitute Provision (41.0 State Clauses) clause 31.11.1 and 31.11.2 so that the provisions of sub-clause 31.11.1 (41.0) of the non-state clause will apply to the state. (41.0) 36.7 Add in the Substitute Provision (41.0 State Clauses) as clause 36.7, to 37.5 and 39.5, and the following: 37.5 Notwithstanding any clause to the contrary, on cancellation of this agreement either by the 39.5 employer or the contractor, or for any reason whatsoever, the contractor shall on written instruction, discontinue with the works on a stated date and withdraw himself from the site.


7

(41.0) The Contractor shall not be entitled to refuse to withdraw from the works on the grounds of any lien or right of retention or on the grounds of any other right whatsoever. 40.2.1 Delete in the Substitute Provision (41.0 State Clauses) as clause 40.2.1, 40.2.2, 40.3, 40.2.2 (40.4, 40.5 and 40.6 ) and replace with the following. 40.3 40.4 40.1 Should any dispute between the employer, his agents or principal agent on the one 40.5 hand and the contractor on the other arise out of this agreement, such dispute shall 40.6 be referred to adjudication. (41.0) 40.2 Adjudication shall be conducted in accordance with the edition of the JBCC Rules for Adjudication current at the time when the dispute is declared. The party, which raises the dispute, shall select three adjudicators from the panel of adjudicators published by the South African Institution of Civil Engineering or Association of Arbitration (Southern Africa), determine their hourly fees and confirm that these adjudicators are available to adjudicate the dispute in question. The other party shall then select within 7 days one of the three nominated adjudicators, falling which the chairman for the time being of the Association of Arbitrators (Southern Africa) shall nominate an adjudicator. 40.3 Should either party be dissatisfied with the decision given by the adjudicator, dispute shall be finally settled by court proceedings. Neither party shall have recourse to arbitration should they be dissatisfied with the decision given by the adjudicator as all disputes will be decided by a court of law.


8

The additions to the JBCC Principal Agreement are: Clause Additions

A1 A1.0 Labour intensive component of the works

A1.1 Payment of labour –intensive component of the works. Payment for works identified in the Scope work as being labour-intensive shall only be made in accordance with the provision of the Contract if the works are constructed strictly in accordance with the provisions of the Scope of work. Any non-payment for such works shall not relieve the Contractor in any way from his obligation either in contract or in delict. A1.2 Applicable labour laws The Ministerial Determination, Special Public Works Programme, issued in terms of the Basic Conditions of Employment Act of 1997 by the Minister of Labour in Government Notice N° R63 of 25 January 2002, as reproduced below, shall apply to works described in the Scope of Work as being labour intensive and which are undertaken by unskilled or semi-skilled workers. 1 Introduction 1.1 This document contains the standard terms and conditions for workers employed in 1.2 elementary occupations on a Special Public Works Programme (SPWP). These

terms and conditions do NOT apply to persons employed in the supervision and management of a SPWP.

1.3 In this document –

(a) “department” means any department of the State, implementing agent or contractor;

(b) “employer” means any department, implementing agency or contractor that

hires workers to work in elementary occupations on SPWP (c) “workers” means any person working in an elementary occupation on a SPWP; (d) “elementary occupation” means any occupation involving unskilled or semi

semi-skilled work; (e) “Management” means any person employed by a department or implementing

agency to administer or execute an SPWP; (f) “task” means a fixed quantity of work; (g) “task-based work” means work in which a worker is paid a fixed rate for

performing a task; (h) “task-rated worker” means a worker paid on the basis of the number of tasks

completed. (i) “time-rated worker” means a worker paid on the basis of the length of the

worked.

2 Terms of work 2.1 Workers on a SPWP are employed on a temporary basis.

2.2 A worker may NOT be employed for longer than 24 Months in any five-year cycle on

a SPWP.

2.3 Employment on a SPWP does not qualify as employment as a contributor for the

purpose of the Unemployment Insurance Act 30 of 1966.


9

3. Normal Hours of Work 3.1 An employer may not set tasks or hours of work that require a worker to work-

(a) more than forty hours in any week; (b) on more than five days in any week; and (c) for more than eight hours on any day.

3.2 An employer and worker may agree that a worker will work four days per week. The worker may then work up to ten hours per day. 3.3 A task-rated worker may not work more than a total of 55 hours in any week to complete the tasks allocated (based on a 40 hour week) to that worker. 4 Meal breaks 4.1 A worker may not work for more than five hours without taking a meal break of at least thirty minutes duration. 4.2 An employment and worker may agree on longer meal breaks 4.3 A worker may not work during a meal break. However, an employer may require a worker to perform duties during a meal break if those duties cannot be left unattended and cannot be performed by another worker. An employer must take reasonable steps to ensure that a worker is relieved of his or her duties during the meal break. 5 Special Conditions for Security Guards 5.1 A security guard may work up to 55 hours per week and up to eleven hours per day. 5.2 A security guard who works more than ten hours per day must have a meal break of at least one hour or two breaks of at least 30 minutes each. 6 Daily Rest Period Every worker is entitled to a daily rest period of at least eight consecutive hours. The daily rest period is measured from the time the worker ends work on one day until the time the worker starts work on the next day. 7 Weekly Rest Period Every worker must have two days off every week. A worker may only work on their off to perform work which must be done without delay and cannot be performed by workers during their ordinary hours of work (‘emergency work”). 8 Work on Sundays and Public Holidays 8.1 A worker may only work on a Sunday or public holiday to perform emergency or security work. 8.2 Work on Sundays is paid at the ordinary rate of pay.


10

8.3 A task-rated worker who works on a public holiday must be paid-

(a) the worker’s daily rate of pay, if the worker works for less than four hours on the public holiday;

(b) double the worker’s daily rate of pay, if the worker works for more than four hours on the public holidays

9 Sick Leave 9.1 Only workers who work four or more days per week have the right to claim sick-pay in terms of this clause. 9.2 A worker who is unable to work on account of illness or injury is entitled to claim one day’s paid sick leave for every full month that the worker has worked in terms of a contract. 9.3 A worker may accumulate a maximum of twelve day’s sick leave in a year. 9.4 Accumulated sick-leave may not be transferred from one contract to another contract. 9.5 An employer must pay a task-rated worker the worker’s daily task rate for a day’s sick leave. 9.6 An employer must pay a time-rated worker the worker’s daily task rate for a day’s sick leave. 9.7 An employer must pay a worker sick pay on worker’s usual payday. 9.8 Before paying sick-pay, an employer may require a worker to produce a certificate stating that the worker was unable to work on account of sickness or injury if the worker is- (a) absent from work for more than two consecutive days; or (b) absent from work on more than two occasions in any eight-week period. 9.9 A medical certificate must be issued and signed by a medical practitioner, a qualified nurse or a clinic staff member authorized to issue medical certificate indicating the duration and reason for incapacity. 9.10 A worker is not entitled to paid sick-leave for a work-related injury or occupational disease for which the worker can claim compensation under the Compensation for Occupational injuries and Diseases Act. 10. Maternity Leave 10.1 A worker may take up to four consecutive months’ unpaid maternity leave. 10.2 A worker is not entitled to any payment or employment-related benefits during maternity leave. 10.3 A worker must give her employer reasonable notice of when she will start maternity leave and when she will return to work.


11

10.4 A worker is not required to take the full period of maternity leave. However, a worker may not work for four weeks before the expected date of birth of her child or for six weeks after the birth of her child, unless a medical practitioner, midwife or qualified nurse certifies that she is fit to do so. 10.5 A worker may begin maternity leave –

(a) four weeks before the expected date of birth; or (b) on an earlier date –

(i) if a medical practitioner, midwife or certified nurse certifies that it is necessary for the health of the worker or that of her unborn child; or

(ii) if agreed to between employer and worker; or

( c) on a later dater, if a medical practitioner, midwife or certified nurse has certified that the worker is able to continue to work without endangering her health.

10.6 A worker who has a miscarriage during the third trimester of pregnancy or bears a stillborn child may take maternity leave for up to six weeks after the miscarriage or stillbirth. 10.7 A worker, who returns to work after maternity leave, has the right to start a new cycle of twenty-four months employment, unless the SPWP on which she was employed has ended. 11 Family responsibility leave 11.1 Workers, who work for at least four days per week, are entitled to three days paid family responsibility leave each year in the following circumstances-

(a) when the employee’s child is born; (b) when the employee’s child is sick (c) in the event of a death of

(i) the employee’s spouse or life partner; (ii) employee’s parent, adoptive parent, grandparent, child, adopted child, grandchild or sibling.

12 Statement of Conditions 12.1 An employer must give a worker a statement containing the following details at the start of employment –

(a) the employer’s name and address and the name of the SPWP; (b) the tasks or job that the worker is to perform; and (c) the period for which the worker is hired or, if this is not certain, the expected

duration of the contract; (d) the worker’s rate of pay and how this is to be calculated; (e) the training that the worker will receive during the SPWP.

12.2 An employer must ensure that these terms are explained in a suitable language to any employee who is unable to read the statement. 12.3 An employer must supply each worker with a copy of these conditions of employment.


12

13 Keeping records 13.1 Every employer must keep a written record of at least the following – (a) the worker’s name and position (b) in the case of a task-rated worker, the number of tasks completed by the worker; (c) in the case of a time-rated worker, the time worked by the worker;

(d) payments made to each worker. 13.2 The employer must keep this record for a period of at least three years after the completion of the SPWP. 14 Payment 14.1 An employer must pay all wages at least monthly in cash or by cheque or into a bank account. 14.2 A task-rated worker will only be paid for tasks that have been completed. 14.3 An employer must pay a task-rated worker within five weeks of the work being completed and the work having been approved by the manager or the contractor having submitted an invoice to the employer. 14.4 A time-rated worker will be paid at the end of each month. 14.5 Payment must be made in cash, by cheque or by direct deposit into a bank account designated by the worker. 14.6 Payment in cash or by cheque must take place- (a) at the workplace or at a place agreed to by the worker; (b) during the worker’s working hours or within fifteen minutes of the start or finish of work; (c ) in a sealed envelope which becomes the property of the worker. 14.7 An employer must give a worker the following information in writing-

(a) the period for which payment is made (b) the numbers of tasks completed or hours worked; (c) the worker’s earnings; (d) any money deducted from the payment; (e) the actual amount paid to the worker.

14.8 If the worker is paid in cash or by cheque, this information must be recorded on the envelope and the worker must acknowledge receipt of payment by signing for it. 14.9 If a worker’s employment is terminated, the employer must be pay all monies owing to that worker within one month of the termination of employment.


13

15 Deductions 15.1 An employer may not deduct money from a worker’s payment unless the deduction is required in terms of a law. 15.2 An employer must deduct and pay to the SA Revenue Services any income tax that the worker is required to pay. 15.3 An employer who deduct money from a worker’s pay for payment to another person must pay the money to that person within the time period and other requirement specified in the agreement law, court order or arbitration award concerned. 15.4 An employer may not require or allow a worker to –

(a) repay any payment except an overpayment previously made by the employer by mistake;

(b) state that the worker received a greater amount of money than the employer actually paid to the worker; or

(c) pay the employer or any other person for having been employed. 16 Health and Safety 16.1 Employers must take all reasonable steps to ensure that the working environment is health and safe. 16.2 A worker must –

(a) work in a way that does not endanger his/her health and safety or that of any other person;

(b) obey any health and safety instruction ;

(c) obey all health and safety rules of the SPWP;

(d) use any personal protective equipment or clothing issued by the employer;

(e) report any accident, near-miss incident or dangerous behavior by another person to their employer or manager.

17 Compensation for Injuries and Diseases 17.1 It is the responsibility of the employers (other than a contract) to arrange for all persons employed on a SPWP to be covered in terms of the Compensation Injuries and Diseases Act, 130 of 1993. 17.2 A worker must report any work-related injury or occupational disease to their employer or manager. 17.3 The employer must report the accident or disease to the Compensation Commissioner.


14

17.4 An employer must pay a worker who is unable to work because of an injury caused by an accident at work 75% of their earnings for up to three months. The employer will be refunded this amount by the Compensation Commissioner. This does NOT apply to injuries caused by accidents outside the workplace such as road accidents or accidents at home. 18 Termination 18.1 The employer may terminate the employment of a worker for good cause after following a fair procedure. 18.2 A worker will not receive severance pay on termination. 18.3 A worker is not required to give notice to terminate employment. However, a worker who wishes to resign should advise the employer in advance to allow the employer to find a replacement. 18.4 A worker who is absent for more than three consecutive days without informing the employer of an intention tok return to work will have terminated the contract. However, the worker may be re-engaged if a position becomes available for the balance of the 24-month period. A worker who does not attend required training ebents, without good reason, will have terminated the contract. However, the worker may be re-engaged if a position becomes available of the 24-month period. 19 Certificate of Service

(a) the worker’s full name; (b) the name and address of the employer (c) the SPWP on which the worker worked; (d) the work performed by the worker; (e) any training received by the worker as part of the SPWP; (f) the period for which the worker worked on the SPWP; (g) any other information agreed on by the employer and worker.

A2 A2.0 Expanded Public Works Programme A2.1 The Contractor will be required to employ staff which satisfy the EPWP requirements as per the Guidelines for the implementation of labour-intensive infrastructure projects under the EPWP and as Stipulated in this Contract.

A3 A3.0 Mandatory Training A3.1 The Contractor will be required to provide training to sub-contractors. An allowance for this has been made in the final summary of the bills of quantities, which will be treated as a budgetary allowance which the Contractor can be use for training and which may be deducted in part or in whole from the project should it not be used.


15

1.2 The Employer is the Department of Health, North West Provincial Government

Telephone: 018-391 4117

Facsimile : Address (physical): Cnr Sekame & First Street, New Office Park, Mafikeng; 2745

Address (postal): Private Bag x2068, Mmabatho, 2735

5.1 The Principal Agent is: Telephone: Facsimile : Address (physical):

Address (postal): Email: 1.1 The works comprise construction of new kitchen, upgrading of towards and general

refurbishment of existing buildings including external services AT ITSOSENG COMMUNITY HEALTH CARE CENTRE (Refer to document C3 – Scope of Works)

1.1 The site comprise (Refer to document C4 – Site Information) 1.1 The Works or installation to be undertaken by direct contractors comprises. 2.2 NONE 41.0 The Employer is an organ of State 31.11.2 11.2 The Interest rate as determined by the Minister of Finance, from time to time, in terms of section 80 (1)(b) of the Public Finance Management Act, 1999 (Act No 1 of 1999) will apply. 31.4.2 Lateral support insurance is to be effected by the contractor 26.1.2 Payment will be made for materials and goods Extended defects liability period will apply to the following elements: NOT APPLICABLE 15.2.1 Possession of the site is to be given within ten (10) working days of the contractor complying with the terms of 15.1 15.3 The period for the commencement of the works after the contractor takes possession of the site is ten (10) working days. For the works as a whole The date for practical completion is [3 months] after contractual commencement date The penalty per calendar day is as per attached schedule of penalties


16

Or The date for practical completion and the penalty per calendar day is as follows: Section Date Penalty Amount Section 1 n/a Section 2 n/a Section 3 n/a 1.2 The law applicable to the agreement shall be that of the Republic of South Africa 10.1; 10.2 Contract insurance is to be effected by the contractor. And 12.1 10.1 Contract works insurance is to be effected by the contractor for sum not less than 10.2 the contract sum plus 20% with a deductible in an amount that the contractor deems appropriate. 12.1 11.1, 12.1 Public liability insurance to be effected by the contractor for an amount of R5, 000, 000.00 with a deductible in an amount as determined by the contractor’s insurance company. 11.2, 12.1 Support insurance to be effected by the contractor for the sum of NOT APPLICABLE with a deductible in an amount that the contractor deems appropriate. 3.3, 15.1.3, A waiver of the contractor’s lien or right of continuing possession is not required. 31.16.2 3.7 Three copies of the construction document are to be supplied to the contractor free of charge. 3.4 JBCC Engineering General Conditions are not to be included in the contract document. 31.5.3 The contract value is to be adjusted using CPAP indices. The base month for the application of CPAP is the month of the closing of the tender and the following alternative indices are applicable: Not Applicable to this Contract 31.3 The is no latest day of the month for the issue of an interim payment certificate. 14.5 The employer will not provide advanced payments against an advanced payment guarantee. 14.2 and The construction guarantee is to be a fixed guarantee in an amount of 7.5% of the 14.4 contract sum and payment reduction 40.0 Dispute resolution shall be by Arbitration


17

Part 2: Contract Data completed by the Contractor Clause Item and data 1.2 The name of the Contractor is ……………………………………………….. The address of the contractor is: Telephone: ……………………………………………………… Facsimile : ……………………………………………………….. Address (physical): ………………………………………………

………………………………………………. ………………………………………………. Address (postal): ………………………………………………

………………………………………………. ……………………………………………….


18

DEPARTMENT OF HEALTH NORTH WEST PROVINCE INSTALLATION OF NEW WATER TANK AND REFURBISHMENT

OF WATER RETICULATION NETWORK AT ITSOSENG COMMUNUTY HEALTH CARE CENTRE

C1.2ConstructionGuaranteeGUARANTORDETAILSANDDEFINITIONSGuarantor means . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Physical address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . Guarantor’s signatory 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Guarantor’s signatory 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . Capacity . . . . . . . . . . . . . . . . . . . . . . . . Employer meansDEPARTMENT OF HEALTH NORTH WEST PROVINCE New Office park Cnr Sekame& First Street Mafikeng 2754 Contractor means . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Agent means . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Works means . .

INSTALLATION OF NEW WATER TANK AND REFURBISHMENT OF WATER RETICULATION NETWORK

Site means . .ITSOSENG COMMUNITY HEALTH CARE CENTRE. . . . . . . . . . . . . . . . . . . . . . . . . Agreement means the JBCC Series 2000 Principal Building Agreement Contract Sum i.e. the total of prices in the Form of Offer and Acceptance inclusive of VAT Amount in figures R . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Amount in words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Rand) Guaranteed Sum means the maximum aggregate amount of R . . . . . . . . . . . . . . . . . . . . . . . . . . Amount in words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Rand)


19

1 The Guarantor’s liability shall be limited to the amount of the Guaranteed Sum as follows: GUARANTOR’SLIABILITY PERIODOFLIABILITY Maximum Guaranteed Sum (not exceeding 10 % of the contract sum) in the amount of: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . (Rands) (R . . . . . . . . . . . . . . . . . . . . . . . . . . . .)

From and including the date of issue of this Construction Guarantee and up to and including the date of the only practical completion certificate or the last practical completion certificate where there are sections, upon which this Construction Guarantee shall expire.

2 The Guarantor hereby acknowledges that: 2.1 Any reference in this Guarantee to the Agreement is made for the purpose of convenience and shall not be construed as any intention whatsoever to create an accessory obligation or any intention whatsoever to create a suretyship.

2.2 Its obligation under this Guarantee is restricted to the payment of money. 3 Subject to the Guarantor’s maximum liability referred to in clauses 1, the Guarantor

hereby undertakes to pay the Employer the sum certified upon receipt of the documents identified in subclauses 3.1 to 3.3:

3.1 A copy of a first written demand issued by the Employer to the Contractor stating that payment of a sum certified by the Principal Agent in an interim or final payment certificate has not been made in terms of the Agreement and failing such payment within seven (7) calendar days, the Employer intends to call upon the Guarantor to make payment in terms of subclause 2.2 3.2 A first written demand issued by the Employer to the Guarantor at the Guarantor’s

physical address with a copy to the Contractor stating that a period of seven (7) calendar days has elapsed since the first written demand in terms of sub-clause 4.1 and that the sum certified has still not been paid therefore the Employer calls up this Guarantee and demands payment of the sum certified from the Guarantor.

3.3 A copy of the said payment certificate which, entitles the Employer to receive payment in terms of the Agreement of the sum certified in clause 3. Subject to the Guarantor’s maximum liability referred to in clause 1, the Guarantor undertakes to pay the Employer the Guaranteed Sum or the full outstanding balance upon receipt of a first written demand from the Employer to the Guarantor at the Guarantor's physical address calling up this Guarantee stating that: 4.1 The Agreement has been cancelled due to the Contractor's default and that the

Guarantee is called up in terms of clause 4. The demand shall enclose a copy of the notice of cancellation; or


20

4.2 A provisional sequestration or liquidation court order has been granted against the Contractor and that the Guarantee is called up in terms of clause 4. The demand shall enclose a copy of the court order.

5 It is recorded that the aggregate amount of payments required to be made by the

Guarantor in terms of clauses 3 and 4 shall not exceed the Guarantor's maximum liability in terms of clause 1.

6 Where the Guarantor is a registered insurer and has made payment in terms of clause 4, the Employer shall upon the date of issue of the final payment certificate submit an expense account to the Guarantor showing how all monies received in terms of the Guarantee have been expended and shall refund to the Guarantor any resulting surplus. All monies refunded to the Guarantor in terms of this Guarantee shall bear interest at the prime overdraft rate of the Employer’s bank compounded monthly and calculated from the date payment was made by the Guarantor to the Employer until the date of refund. 7 Payment by the Guarantor in terms of clause 3 or 4 shall be made within seven (7) calendar days upon receipt of the first written demand to the Guarantor. 8 The Employer shall have the absolute right to arrange his affairs with the Contractor in any manner which, the Employer deems fit and the Guarantor shall not have the right to claim his release from this Guarantee on account of any conduct alleged to be prejudicial to the Guarantor 9 The Guarantor chooses the physical address as stated above for all purposes in connection herewith. 10 This Guarantee is neither negotiable nor transferable and shall expire in terms of clause 1, or payment in full of the Guaranteed Sum or on the Guarantee expiry date, whichever is the earlier, where after no claims will be considered by the Guarantor. The original of this Guarantee shall be returned to the Guarantor after it has expired 11 This Guarantee, with the required demand notices in terms of clauses 3 or 4, shall be regarded as a liquid document for the purpose of obtaining a court order. 12 Where this Guarantee is issued in the Republic of South Africa the Guarantor hereby consents in terms of Section 45 of the Magistrate's Courts Act No 32 of 1944, as amended, to the jurisdiction of the Magistrate's Court of any district having jurisdiction in terms of Section 28 of the said Act, notwithstanding that the amount of the claim may exceed the jurisdiction of the Magistrate's Court. Signed at . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . . . . . . . . . . . . . . . . Guarantor’s Guarantor’s Signatory 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Signatory 2 . . . . . . . . . . . . . . . . . . . . . . . . . . Witness 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Witness 2 . . . . . . . . . . . . . . . . . . . . . . . . . . Guarantor’s seal or stamp


21



ADJUDICATOR’S CONTRACT

C1.3This agreement is made on the . . . . . . . . day of . . . . . . . . . . . . . . . between: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (name of company / organisation) of. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (address) and . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (name of company / organisation) of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . address) the Parties) and . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (name) of. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (address) (the Adjudicator). Disputes or differences may arise/have arisen* between the Parties under a Contract dated . . . . . and known as. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . and these disputes or differences shall be/have been* referred to adjudication in accordance with the JBCC Series 2000 Adjudication Rules, (hereinafter called "the Procedure") and the Adjudicator maybe or has been requested to act. * Delete as necessary ITISNOWAGREEDas follows: 1 The rights and obligations of the Adjudicator and the Parties shall be as set out in the JBCC Series 2000 Adjudication Rules. 2. The Adjudicator hereby accepts the appointment and agrees to conduct the adjudication in accordance with the JBCC Series 2000 Adjudication Rules. 3. The Parties bind themselves jointly and severally to pay the Adjudicator's fees and expenses as set out in the Contract Data.


22

4. The Parties and the Adjudicator shall at all times maintain the confidentiality of the adjudication and shall endeavor to ensure that anyone acting on their behalf or through them will do likewise, save with the consent of the other Parties which consent shall not be unreasonably refused. 5. The Adjudicator shall inform the Parties if he intends to destroy the documents which been sent to him in relation to the adjudication and he shall retain documents for a further period at the request of either Party. SIGNED by: SIGNED by: SIGNED by: Name: Name: Name: who warrants that he / she is who warrants that he / she is who warrants that he / she is duly authorised to sign for and duly authorised to sign for and duly authorised to sign for and on behalf of the first Party in on behalf of the first Party in on behalf of the first Party in the presence of the presence of the presence of Witness………………………… Witness:………………………… Witness:………………………. Name: ………………………… Name …………………………. Name:…………………………. Address: Address: Address: Date: ………………………… Date:…………………………… Date:…………………………… ContractData1 The Adjudicator shall be paid at the hourly rate of R. . . . . . . . . . . . in respect of all time

spent upon, or in connection with, the adjudication including time spent travelling.

2 The Adjudicator shall be reimbursed in respect of all disbursements properly made including, but not restricted to: (a) Printing, reproduction and purchase of documents, drawings, maps, records and photographs. (b) Telegrams, telex, faxes, and telephone calls. (c) Postage and similar delivery charges. (d) Travelling, hotel expenses and other similar disbursements. (e) Room charges. (f) Charges for legal or technical advice obtained in accordance with the Procedure.

3 The Adjudicator shall be paid an appointment fee of R . . . . . . . . . . . . . This fee shall become payable in equal amounts by each Party within 14 days of the appointment of the Adjudicator, subject to an Invoice being provided. This fee will be deducted from the final statement of any sums which shall become payable under item 1 and/or item 2 of the Contract Data. If the final statement is less than the appointment fee the balance shall be refunded to the Parties.

4 The Adjudicator is/is not* currently registered for VAT

5 Where the Adjudicator is registered for VAT it shall be charged additionally in accordance with the rates current at the date of invoice


23

.



C2.1PricingInstructions1. The Bills of Quantities have been drawn up in accordance with the Standard System of Measuring Building Work (as amended) published and issued by the Association of South African Quantity Surveyors (Sixth Edition (Revised)), 1999. Where applicable the: a) civil engineering work has been drawn up in accordance with the provisions of the latest edition of SABS 1200 Standardised Specifications for Civil Engineering Works. b) mechanical work has been drawn up in accordance with the provisions of the Model Bills of Quantities for Mechanical Work, published by the South African Association of Quantity Surveyors, July 2005). c) electrical work has been drawn up in accordance with the provisions of the Model Bills of Quantities for Electrical Work, published by the South African Association of Quantity Surveyors, (July, 2005). 2 The agreement is based on the JBCC Series 2000 Principal Building Agreement, prepared by the Joint Building Contracts Committee, Edition 5, July 2007. The additions, deletions and alterations to the JBCC Principal Building Agreement as well as the contract specific variables are as stated in the Contract Data or Preliminaries. Only the headings and clause numbers for which allowance must be made in the Bills of Quantities are recited. 3 Preliminary and general requirements are based on the various parts of SANS 1921, Construction and management requirements for works contracts. The additions, deletions and alterations to the various parts of SANS 1921 as well as the contract specific variables are as stated in the Specification Data in the Scope of Work. Only the headings and clause numbers for which allowance must be made in the Bills of Quantities are recited. 4 It will be assumed that prices included in the Bills of Quantities are based on Acts, Ordinances, Regulations, By-laws, International Standards and National Standards that were published 28 days before the closing date for tenders. (Refer to www.stanza.org.za or www.iso.org for information on standards).5 The drawings listed in the Scope of Works used for the setting up of these Bills of Quantities are kept by the Principal Agent or Engineer and can be viewed at any time during office hours up until the completion of the works. 6 Reference to any particular trademark, name, patent, design, type, specific origin or producer is


24

purely to establish a standard for requirements. Products or articles of an equivalent standard may be substituted. 7 Where any item is not relevant to this specific contract, such item is marked N/A (signifying “not applicable”) 8 The Contract Data and the standard form of contract referenced therein must be studied for the full extent and meaning of each and every clause set out in Section 1 (Preliminaries) of the Bills of Quantities 9 The Bills of Quantities is not intended for the ordering of materials. Any ordering of materials, based on the Bills of Quantities, is at the Contractor’s risk. 10 The amount of the Preliminaries to be included in each monthly payment certificate shall be assessed as an amount prorated to the value of the work duly executed in the same ratio as the preliminaries bears to the total of prices excluding any contingency sum, the amount for the Preliminaries and any amount in respect of contract price adjustment provided for in the contract. 11 Where the initial contract period is extended, the monthly charge shall be calculated on the basis as set out in 10 but taking into account the revised period for completing the works. 12 The amount or items of the Preliminaries shall be adjusted to take account of the theoretical financial effect which changes in time or value (or both) have on this section. Such adjustments shall be based on adjustments in the following categories as recorded in the Bills of Quantities: a) an amount which is not to be varied, namely Fixed (F) b) an amount which is to be varied in proportion to the contract value, namely Value Related (V); and c) an amount which is to be varied in proportion to the contract period as compared to the initial construction period excluding revisions to the construction period for which no adjustment to the contractor is not entitled to in terms of the contract, namely Time Related (T). 13 Where no provision is made in the Bills of Quantities to indicate which of the three categories in 12 apply or where no selection is made, the adjustments shall be based on the following breakdown: a) 10 percent is Fixed; b) 15 percent is Value Related c) 75 percent is Time Related. 14 The adjustment of the Preliminaries shall apply notwithstanding the actual employment of resources in the execution of the works. The contract value used for the adjustment of the Preliminaries shall exclude any contingency sum, the amount for the Preliminaries and any amount in respect of contract price adjustment provided for in the contract. Adjustments in respect of any staged or sectional completion shall be prorated to the value of each section.


25



C2.2 Scope of Work 1 DESCRIPTION OF THE WORKS 1.1 Employer’s objectives

The employer’s objective is to Installation of new water tank and refurbishment of water reticulation network at Itsoseng Communuty Health Care

Centre 1.2 Overview of the works General refurbishment and rehabilitation of Itsoseng Community Health Care Centre 1.3 Extent of the works Demolition of redundant structures, construction of a new kitchen and two new boilers including all related services like water and sewer reticulation electrical installation, roads, etc. 1.4 Location of the works The site is located at Stand 1180, Itsoseng, Mafikeng, Northwest Province 2.Procurement2.1PreferentialprocurementproceduresThe works shall be executed in accordance with the conditions attached to preferences granted in accordance with the preferencing schedule. 2.2ScopeofmandatorysubcontractworkThe following portions of the works shall be subcontracted to CIDB registered contractors in accordance with the subcontracting procedures described hereunder. Note: All sub-contractors shall be selected (if applicable).


26

1) Water Chlorination Specialist

Competitive tenders shall be invited in respect of each of the above portions of the works in accordance with the relevant provisions of the latest edition of the CIDB Standard for Uniformity in Construction Procurement. The Contract Data in the associated procurement documents shall be based on the use of BIFSA Non-Nominated Subcontract for use with the JBCC Series 2000 Principal Building Agreement, with minimal project specific variations and amendments that do not change their intended usage. The Employer together with the Contractor shall evaluate the tenders received in accordance with the provisions of the Standard Conditions of Tender contained in Annex F of Standard for Uniformity in Construction Procurement. The evaluation panel shall comprise equal representatives from the Employer and from the Contractor. The Contractor shall without delay enter into contract with the successful tendering subcontractor based on their accepted tender submission. The Contractor shall remain responsible for providing the subcontracted portion of the works as if the work had not been subcontracted. 3 EPWPlabourintensivespecification3.1 LabourintensivecompetenciesofsupervisoryandmanagementstaffContractors having a CIDB contractor grading designation of 5CE and higher shall only engage supervisory and management staff in labour intensive works who have either completed, or for the period 1 April 2004 to 30 June 2006, are registered for training towards, the skills programme outlined in Table 1. The managing principal of the contractor, namely, a sole proprietor, the senior partner, the managing director or managing member of a close corporation, as relevant, having a contractor grading designation of 1CE, 2CE, 3CE and 4CE shall have personally completed, or for the period 1 April 2004 to 30 June 2006 be registered on a skills programme for the NQF level 2. All other site supervisory staff in the employ of such contractors must have completed, or for the period 1 April 2004 to 30 June 2006 be registered on a skills programme for, the NQF level 2 unit standards or NQF level 4 unit standards. Table1:SkillsprogrammeforsupervisoryandmanagementstaffPersonnel NQFlevel Unitstandardtitles Skills

programmedescription

Team leader / supervisor

2 Apply Labour Intensive Construction Systems and Techniques to Work Activities

This unit standard must be completed, andUse Labour Intensive Construction Methods to

Construct and Maintain Roads and Stormwater Drainage Use Labour Intensive Construction Methods to Construct and Maintain Water and Sanitation Services

any one of these 3 unit standards

Use Labour Intensive Construction Methods to Construct, Repair and Maintain Structures by Implementing labour Intensive Construction Systems and Techniques

This unit standard must be completed, and

Foreman/ supervisor

4 ImplementlabourIntensiveConstructionSystemsandTechniques any one of these

3 unit standardsUse Labour Intensive Construction Methods to Construct and Maintain Roads and Stormwater Drainage


27

Use Labour Intensive Construction Methods to Construct and Maintain Water and Sanitation Services Use Labour Intensive Construction Methods to Construct, Repair and Maintain Structures

Site Agent / Manager (i.e the contractor’s most senior representative that is resident on the site)

5 Manage Labour Intensive Construction Processes Skills Programme against this single unit standard

3.2Employmentofunskilledandsemi-skilledworkersinlabour-intensiveworks3.2.1Requirementsforthesourcingandengagementoflabour.3.2.1.1 Unskilled and semi-skilled labour required for the execution of all labour intensive works shall be engaged strictly in accordance with prevailing legislation and SANS 1914-5, Participation of Targeted Labour. 3.2.1.2 The rate of pay set for the SPWP is R …….. per task or per day. 3.2.1.3 Tasks established by the contractor must be such that: a) the average worker completes 5 tasks per week in 40 hours or less; and b) the weakest worker completes 5 tasks per week in 55 hours or less. 3.2.1.4 The contractor must revise the time taken to complete a task whenever it is established that the time taken to complete a weekly task is not within the requirements of 4.2.1.3. 3.2.1.5 The Contractor shall, through all available community structures, inform the local community of the labour intensive works and the employment opportunities presented thereby. Preference must be given to people with previous practical experience in construction and / or who come from households: a) where the head of the household has less than a primary school education;b) that have less than one full time person earning an income; c) where subsistence agriculture is the source of income. d) those who are not in receipt of any social security pension income 3.2.1.6 The Contractor shall endeavor to ensure that the expenditure on the employment of temporary workers is in the following proportions: a) 60 % women; b) 20% youth who are between the ages of 18 and 25; and c) 2% on persons with disabilities. 3.2.2SpecificprovisionspertainingtoSANS1914-53.2.2.1DefinitionsTargetedlabour:Unemployed persons who are employed as local labour on the project.


28

3.2.2.2Contractparticipationgoals3. 2.2.2.1There is no specified contract participation goal for the contract. The contract participation goal shall be measured in the performance of the contract to enable the employment provided to targeted labour to be quantified. 3.2.2.2.2 The wages and allowances used to calculate the contract participation goal shall, with respect to both time-rated and task rated workers, comprise all wages paid and any training allowance paid in respect of agreed training programmers. 3.2.2.3TermsandconditionsfortheengagementoftargetedlabourFurther to the provisions of clause 3.3.2 of SANS 1914-5, written contracts shall be entered into with targeted labour. 3.2.2.2.4VariationstoSANS1914-53.2.2.2.4.1The definition for net amount shall be amended as follows: Financial value of the contract upon completion, exclusive of any value added tax or sales tax which the law requires the employer to pay the contractor. 3.2.2.2.4.2 The schedule referred to in 5.2 shall in addition reflect the status of targeted labour as women, youth and persons with disabilities and the number of days of formal training provided to targeted labour. 3.2.2.2.5Trainingoftargetedlabour3.2.2.2.5.1The contractor shall provide all the necessary on-the-job training to targeted labour to enable such labour to master the basic work techniques required to undertake the work in accordance with the requirements of the contract in a manner that does not compromise worker health and safety. 3.2.2.2.5.2 The cost of the formal training of targeted labour, will be funded by the provincial office of the Department of Labour. This training should take place as close to the project site as practically possible. The contractor, must access this training by informing the relevant provincial office of the Department of Labour in writing, within 14 days of being awarded the contract, of the likely number of persons that will undergo training and when such training is required. The employer must be furnished with a copy of this request. 3.2.2.2.5.3 A copy of this training request made by the contractor to the DOL provincial office must also be faxed to the EPWP Training Director in the Department of Public Works 3.2.2.2.5.4 The contractor shall be responsible for scheduling the training of workers and shall take all reasonable steps to ensure that each beneficiary is provided with a minimum of six (6) days of formal training if he/she is employed for 3 months or less and a minimum of ten (10) days if he she is employed for 4 months or more. A training consultant will be appointed by the employer to assist with training facilitation. 3.2.2.2.5.5 The contractor shall do nothing to dissuade targeted labour from participating in training programmes. 3.2.2.2.5.4 An allowance equal to 100% of the task rate or daily rate shall be paid by the contractor to workers who attend formal training, in terms of 4.2.2.2.5.4 above.


29

3.2.2.2.5.5 Proof of compliance with the requirements of 4.2.2.2.5.2 to 4.2.2.2.5.6 must be provided by the Contractor to the Employer prior to submission of the final payment certificate. 2WaterandelectricityThe Employer does not warrant that any water supply or electricity supply that may exist is adequate for the proper execution of the works. The responsibility strategies in terms of the tabulation below that will apply to the contract is: a) water : A/B/C b) electricity : A/B/C Service Option A

ContractorresponsibilityB

EmployerresponsibilityC

Water The Contractor shall make, and upon completion remove, all the necessary connections and water meters to the Employer’s water supply at designated points and be responsible for costs associated with all water consumed.

Electricity

The Contractor shall make, and upon completion remove, all the necessary connections and meters to the Employer’s electrical supply and be responsible for costs associated with all electricity consumed.


30

SANS1921-5,Constructionandmanagementrequirementsforworkscontracts–Part5:Earthworksactivitieswhicharetobeperformedbyhand. Clause SpecificationData EssentialData: 5.1 The depth of trenches which are to be excavated by hand is 1metre. Additionalclauses: 1 Stonepitchingandrubbleconcretemasonry

All stone required for stone pitching and rubble concrete masonry, whether grouted or dry, shall be collected, loaded, off loaded and placed by hand. Sand and stone shall be hauled to its point of placement by means of wheelbarrows where the haul distance is not greater than 150m. Grout shall be mixed and placed by hand.

2 ManufacturedElementsElements manufactured or designed by the Contractor, such as manhole rings and cover slabs, precast concrete planks and pipes, masonry units and edge beams shall not individually, have a mass of more than 320kg. In addition the items shall be large enough so that four workers can conveniently and simultaneously acquire a proper hand hold on them.

SANS1921-6,Constructionandmanagementrequirementsforworkscontracts–Part6:HIV/AIDSawareness. 4.2.1(a) A qualified service provider is a service provider that is one that is accredited or provisionally

accredited training service provider in the HIV/AIDS field. A list of accredited service providers can be obtained from the Construction SETA (CETA) (tel 011-265 5900), Health and Welfare SETA (HWSETA) (011-622 6852) or on the Health and Welfare SETA website:

4.2.1(a) The HIV/AIDS awareness programme is to be repeated at four month intervals throughout the duration of the contract. (Four times in total, including the initial one at the start of the contract.)

Additionalclauses The duration of each workshop is not to be less than 2 ½ hours. 4.RecordingofweatherThe Contractor shall erect an effective rainfall gauge on the site and record the daily rainfall figures in a book. Such book shall be handed to the employer’s representative for his signature no later than 12 days after rain that is considered to justify an extension of time occurs. 4.1UnauthorisedpersonsThe Contractor shall keep unauthorized persons from the works at all times Under no circumstances may any person except guards be allowed to sleep on the building site.

ContractPart C2: Pricing Data Page 1 of 2

C2.1Pricing Instructions

1

a)

b)

c)

2

3

4

5

6

7

8

The Contract Data and the standard form of contract referenced therein must be studied for the full extent andmeaning of each and every clause set out in Section 1 (Preliminaries) of the Bill of Quantities .

Reference to any particular trademark, name, patent, design, type, specific origin or producer is purely toestablish a standard for requirements. Products or articles of an equivalent standard may be substituted.

The Bill of Quantities is not intended for the ordering of materials. Any ordering of materials, based on the Bill ofQuantities, is at the Contractor’s risk.



Where any item is not relevant to this specific contract, such item is marked not applicable.

Part C2.1 Pricing Instructions

The drawings listed in the Scope of Works used for the setting up of this Bill of Quantities are kept by the ProjectManager and can be viewed at any time during office hours up until the completion of the works.

It will be assumed that prices included in the Bill of Quantities, unless otherwise stated in the Scope of Work, arebased on Acts, Ordinances, Regulations, By-laws, International Standards and National Standards that werepublished before the closing date for tenders. (Refer to www.stanza.org.za or www.iso.org for information onstandards).

Mechanical Work has been drawn up in accordance with the provisions of the Model Bill of Quantities forMechanical Work, published by the South African Association of Quantity Surveyors (February 2006).

The agreement is based on the the principal building agreement shall be the Edition 5, dated July 2007 JBCCSeries 2000 series code 2101 principal building agreement as amended by these bills of quantities. Only theheadings and clause numbers for which allowance must be made in the Bill of Quantities are recited.

Civil Engineering work has been drawn up in accordance with the provisions of the latest edition of SABS1200 Standardised Specifications for Civil Engineering Works.

Electrical Work has been drawn up in accordance with the provisions of the Model Bill of Quantities forElectrical Work, published by the South African Association of Quantity Surveyors (February 2006).

The Bill of Quantities has been drawn up in accordance with the Model Bill of Quantities based on the StandardSystem of Measuring Building Work (as amended) published and issued by the Association of South AfricanQuantity Surveyors (Sixth Edition (Revised)), 1999. Where applicable the:

ContractPart C2: Pricing Data Page 2 of 2

C2.1Pricing Instructions

9

10

11

a)

b)

c)

12

a)

b)

c)

13

15 percent is Value Related

75 percent is Time Related

The adjustment of the Preliminaries shall apply notwithstanding the actual employment of resources in theexecution of the works. The contract value used for the adjustment of the Preliminaries shall exclude anycontingency sum, the amount for the Preliminaries and any amount in respect of contract price adjustmentprovided for in the contract. Adjustments in respect of any staged or sectional completion shall be prorated to thevalue of each section.

10 percent is Fixed;

The amount of the Preliminaries to be included in each monthly payment certificate shall be assessed as anamount prorated to the value of the work duly executed in the same ratio as the preliminaries bears to the total ofprices excluding any contingency sum, the amount for the Preliminaries and any amount in respect of contractprice adjustment provided for in the contract.

Where the initial contract period is extended, the monthly charge shall be calculated on the basis as set out in 9but taking into account the revised period for completing the works.

The amount or the items of the Preliminaries shall be adjusted to take account of the theoretical financial effectwhich changes in time or value (or both) have on this section. Such adjustments shall be based on adjustmentsin the following categories as recorded in the Bill of Quantities:

Where no provision is made in the Bill of Quantities to indicate which of the three categories in 11 apply or whereno selection is made, the adjustments shall be based on the following breakdown:

an amount which is not to be varied, namely Fixed

an amount which is to be varied in proportion to the contract value, namely Value Related; and

an amount which is to be varied in proportion to the construction period as compared to the initialconstruction period excluding revisions to the construction period for which the contractor is not entitled toadjustment in terms of the contract, namely Time Related.

9 / 4 / 2 0 1 7 CONTRACT NO: NWDOH/029/PS/11B

ITSOSENG CHCREFURBISHMENT OF WATER RETICULATION

Item Quantity Rate AmountNo

BILL NO 1

PRELIMINARIES

BUILDING AGREEMENT AND PRELIMINARIES

The JBCC Series 2000 Principal Building Agreement (July 2007edition) prepared by the Joint Building Contract Committeeshall be the applicable building agreement, amended ashereinafter described

The ASAQS Preliminaries (November 2007 edition) publishedby the Association of South African Quantity Surveyors for usewith the said JBCC Principal Building Agreement shall bedeemed to be incorporated in these bills of quantities

Contractors are referred to the abovementioned documents forthe full intent and meaning of each clause thereof

These clauses are hereinafter referred to by clause numberand heading only. Where standard clauses or alternatives arenot entirely applicable to this contract such modifications,corrections or supplements as will apply are given under eachrelevant clause heading and such modifications, corrections orsupplements shall take precedence notwithstanding anythingcontrary contained in the abovementioned documents

Where any item is not relevant to this specific contract suchitem is marked N/A, signifying "not applicable"

PREAMBLES FOR TRADES

The Model Preambles for Trades (2008 edition) as publishedby the Association of South African Quantity Surveyors shall bedeemed to be incorporated in these bills of quantities and noclaims arising from brevity of description of items fullydescribed in the said Model Preambles will be entertained

Supplementary preambles are incorporated in these bills ofquantities to satisfy the requirements of this project. Suchsupplementary preambles shall take precedence over theprovisions of the said Model Preambles

Carried Forward R Bill No. 1PRELIMINARIES & GENERAL

- 1 -



Brought Forward R

The contractor's prices for all items throughout these bills ofquantities must take account of and include for all of theobligations, requirements and specifications given in the saidModel Preambles and in any supplementary preambles

PRICING OF PRELIMINARIES

Should the contractor select Option A in terms of subclause3.2.1 in the Contract Data - Contractor to Employer (CE) for thepurpose of adjustment of these preliminaries, the amountentered into the amount column in these preliminaries is to bedivided into one or more of the three categories providednamely Fixed (F), Value Related (V) and Time Related (T)

SECTION A - PRINCIPAL BUILDINGAGREEMENT

Definitions

1 Clause 1.0 - Definitions and interpretation

F:............................. V:............................ T:............................ Item

Objective and preparations

2 Clause 2.0 - Offer acceptance and performance obligations

F:............................. V:............................ T:............................ Item

3 Clause 3.0 - Documents

F:............................. V:............................ T:............................ Item

4 Clause 4.0 - Design responsibility

F:............................. V:............................ T:............................ Item

5 Clause 5.0 - Employer's agents

F:............................. V:............................ T:............................ Item


- 2 -



Brought Forward R

6 Clause 6.0 - Contractor's site representative

F:............................. V:............................ T:............................ Item

7 Clause 7.0 - Compliance with laws and regulations

F:............................. V:............................ T:............................ Item

Without limiting the generality of the provisions of clause 7.0,the contractor's attention is drawn to the provisions of theConstruction Regulations, 2003 issued in terms of theOccupational Health and Safety Act, 1993. It is specificallystated that the employer shall prepare a documented healthand safety specification for the works and that the employershall ensure that the contractor has made provision for the costof health and safety measures during the execution of theworks. The contractor shall price opposite this item forcompliance with the act and the regulations and the reasonableprovisions of the aforementioned health and safetyspecifications

8 Clause 8.0 - Works risk

F:............................. V:............................ T:............................ Item

9 Clause 9.0 - Indemnities

F:............................. V:............................ T:............................ Item

10 Clause 10.0 - General insurances

F:........................... V:............................T:........................... Item

11 Clause 11.0 - Special insurances

F:............................. V:............................ T:........................... Item

12 Clause 12.0 - Effecting insurances

F:............................ V:............................T:.......................... Item


- 3 -



Brought Forward R

13 Clause 13.0 - Assignment

F:............................. V:............................ T:............................ Item

14 Clause 14.0 - Security

F:............................. V:............................ T:............................ Item

Execution

15 Clause 15.0 - Preparation for and execution of the works

F:............................. V:............................ T:............................ Item

16 Clause 16.0 - Site and access

Clause 16.7 - Known services - To be investigated on siteand located by the contractor

Clause 16.8 - Protection of trees - Yes

F:............................. V:............................ T:............................ Item

17 Clause 17.0 - Contract instructions

F:............................. V:............................ T:............................ Item

18 Clause 18.0 - Setting out of the works

The contractor shall notify the principal agent if anyencroachments of adjoining foundations, buildings, structures,pavements, boundaries, etc. exist in order that the necessaryarrangements may be made for the rectification of any suchencroachments.

F: ............................ V:...........................T:........................... Item

19 Clause 19.0 - Temporary works and plant

Item


- 4 -



Brought Forward R

20 Clause 20.0 - Nominated subcontractors

F:............................. V:............................ T:............................ Item

21 Clause 21.0 - Selected subcontractors

F:............................. V:............................ T:............................ Item

22 Clause 22.0 - Employer's direct contractors

F:............................. V:............................ T:............................ Item

23 Clause 23.0 - Contractor's domestic subcontractors

F:............................. V:............................ T:............................ Item

Completion

24 Clause 24.0 - Practical completion

F:............................. V:............................ T:............................ Item

25 Clause 25.0 - Works completion

F:............................. V:............................ T:............................ Item

26 Clause 26.0 - Final completion

F:............................. V:............................ T:............................ Item

27 Clause 27.0 - Latent defects liability period

F:............................. V:............................ T:............................ Item

28 Clause 28.0 - Sectional completion

F:............................. V:............................ T:............................ Item


- 5 -



Brought Forward R

29 Clause 29.0 - Revision of date for practical completion

The removal and replacement of materials and/or workmanshipwhich do not conform to specification or drawing shall notconstitute grounds for the extension of the construction periodnor for the adjustment of the contract value (Clause 29.3)

F:............................. V:............................ T:............................ Item

30 Clause 30.0 - Penalty for late or non-completion

F:............................. V:............................ T:............................ Item

Payment

31 Clause 31.0 - Interim payment

The inclusion of materials and goods stored off site in theamount authorised for payment in terms of clause 31.4 shall beat the sole discretion of the principal agent and such inclusionshall only be considered upon the provision, by the contractor,of an approved guarantee issued by a registered commercialbank. Clause 31.6.5 is therefore not applicable

Should the contractor fail to produce a bank guarantee by aregistered commercial bank

F:............................. V:............................ T:............................ Item

32 Clause 32.0 - Adjustment to the contract value

All fluctuations in costs, with the exception of fluctuations in therate of Value Added Tax, shall be for the account of thecontractor

F:............................. V:............................ T:............................ Item

33 Clause 33.0 - Recovery of expense and loss

F:............................. V:............................ T:............................ Item


- 6 -



Brought Forward R

34 Clause 34.0 - Final account and final payment

F:............................. V:............................ T:............................ Item

35 Clause 35.0 - Payment to other parties

F:............................. V:............................ T:............................ Item

Termination

36 Clause 36.0 - Termination by employer - contractor's default

F:............................. V:............................ T:............................ Item

37 Clause 37.0 - Termination by employer - loss and damage

F:............................. V:............................ T:............................ Item

38 Clause 38.0 - Termination by contractor - employer's default

F:............................. V:............................ T:............................ Item

39 Clause 39.0 - Termination - cessation of the works

F:............................. V:............................ T:............................ Item

Dispute

40 Clause 40.0 - Settlement of disputes

F:............................. V:............................ T:............................ Item

Contract agreement

41 Clause 41.0 - Post tender provisions Item


- 7 -



Brought Forward R

The required post tender information shall be inserted in thepost tender provisions after consultation with the contractor

Clause 41.4 - The Employer shall not provide a paymentguarantee

Clause 41.5 - Annual building industry holiday is applicable

42 Clause 42.0 - Contractual agreement Item

The required information of the contracting parties and theamount of the accepted contract sum shall be inserted in thecontractual agreement for signature of the agreement by thecontracting parties


- 8 -



Brought Forward R

SECTION B - PRELIMINARIES

Definitions and interpretation

43 Clause 1.0 - Definitions and interpretation

F:............................. V:............................ T:............................ Item

Documents

44 Clause 2.1 - Checking of documents

F:............................. V:............................ T:............................ Item

45 Clause 2.2 - Provisional bills of quantities

These bills of quantities are in multiple procurement format iethe "wet trades" - earthworks, concrete, formwork andreinforcement, precast concrete, masonry, waterproofing andsub-surface drainage - are provisionally measured and thesubsequent trades are budgetary allowances and/or selectedsubcontract amounts

F:............................. V:............................ T:............................ Item

46 Clause 2.3 - Availability of construction documentation

The budgetary allowances and selected subcontract amountsallocated for subsequent trades included in this document willbe separately procured, based on multiple procurement ofselected subcontractors during the construction period

F:............................. V:............................ T:............................ Item

Previous work and adjoining properties

47 Clause 3.1 - Previous work - dimensional accuracy

F:............................. V:............................ T:............................ Item


- 9 -



Brought Forward R

48 Clause 3.2 - Previous work - defects

F:............................. V:............................ T:............................ Item

49 Clause 3.3 - Inspection of adjoining properties

F:............................. V:............................ T:............................ Item

Samples, shop drawings and manufacturer's instructions

50 Clause 4.1 - Samples of materials

F:............................. V:............................ T:............................ Item

51 Clause 4.2 - Workmanship samples

F:............................. V:............................ T:............................ Item

52 Clause 4.3 - Shop drawings

F:............................. V:............................ T:............................ Item

53 Clause 4.4 - Compliance with manufacturer's instructions

F:............................. V:............................ T:............................ Item

Deposits and fees

54 Clause 5.1 - Deposits and fees

F:............................. V:............................ T:............................ Item

Temporary services

55 Clause 6.1 - Water

F:............................. V:............................ T:............................ Item

56 Clause 6.2 - Electricity

F:............................. V:............................ T:............................ Item


- 1 0 -



Brought Forward R

57 Clause 6.3 - Telecommunication facilities

F:............................. V:............................ T:............................ Item

58 Clause 6.4 - Ablution facilities

F:............................. V:............................ T:............................ Item

Prime cost amounts

59 Clause 7.1 - Responsibility for prime cost amounts

F:............................. V:............................ T:............................ Item

Special attendance on n/s subcontractors

60 Clause 8.1 - Special attendance

F:............................. V:............................ T:............................ Item

General

61 Clause 9.1 - Protection of the works

F:............................. V:............................ T:............................ Item

62 Clause 9.2 - Protection/isolation of existing/sectionally occupiedworks

F:............................. V:............................ T:............................ Item

63 Clause 9.3 - Security of the works

F:............................. V:............................ T:............................ Item

64 Clause 9.4 - Notice before covering work

F:............................. V:............................ T:............................ Item

65 Clause 9.5 - Disturbance

F:............................. V:............................ T:............................ Item


- 1 1 -



Brought Forward R

66 Clause 9.6 - Environmental disturbance

F:............................. V:............................ T: ......................... Item

67 Clause 9.7 - Works cleaning and clearing

F:............................. V:............................ T:............................ Item

68 Clause 9.8 - Vermin

F:............................. V:............................ T:............................ Item

69 Clause 9.9 - Overhand work

F:............................. V:............................ T:............................ Item

Schedule of variables

Information necessary for elections and completion of thoseclauses contained in the schedule which are necessary fortender purposes is given hereunder. Where no information isgiven it shall mean that no specific requirements are expectedor that the clause is not relevant to this specific contract

10.1 - Provisional bills of quantities [clause 2.2]The quantities are provisional

Yes

10.2 - Availability of construction documentation [clause 2.3]Construction documentation is complete

No

10.3 - Previous work - dimensional accuracy [clause 3.1]

10.4 - Previous work - defects [clause 3.2]

10.5 - Inspection of adjoining properties [clause 3.3]


- 1 2 -



Brought Forward R

10.6 - Water [clause 7.2]

Option A (by contractor) no

Option B (by employer - free of charge) no

Option C (by employer - metered) yes

10.7 - Electricity [clause 7.3]

Option A (by contractor) no

Option B (by employer - free of charge) no

Option C (by employer (If avalilable) - metered) yes

10.8 - Telecommunications [clause 7.4]

Telephone yes

Facsimileyes

E-mailyes

10.9 - Ablution facilities [clause 7.5]

Option A (by contractor) yes

Option B (by employer) no

10.10 - Protection of the works [clause 9.1]

10.11 - Protection/isolation of existing/sectionallyoccupied works [clause 9.2] Protection/isolation isrequired

Yes

10.12 - Disturbance [clause 9.5]


- 1 3 -



Brought Forward R

10.13 - Environmental disturbance [clause 9.6]

10.1 4 - Health and Safety


- 1 4 -



Brought Forward R

SECTION C - SPECIFIC PRELIMINARIES

70 Site instructions

Instructions issued on site are to be recorded in triplicate in asite instruction book which is to be maintained on site by thecontractor

F:............................. V:............................ T:............................ Item

71 Warranties for material and workmanship

Where warranties for materials and/or workmanship are calledfor, the contractor shall obtain a written warranty, addressed tothe employer, from the firm supplying the materials and/ordoing the work and shall deliver same to the principal agent onthe certified completion of the contract. The warranty shall statethat workmanship, materials and installation are warranteed fora specified period from the date of final completion and that anydefects that may arise during the specified period shall bemade good at the expense of the firm supplying the materialsand/or doing the work, upon written notice to do so. Thewarranty will not be enforced if the work is damaged by defectsin the construction of the building in which case theresponsibility for replacement shall rest entirely with thecontractor. Electrical and Mechanical equipments shall alsocarry a twelve month maintenance period

F:.......................V:.........................T:............................ Item


- 1 5 -



Brought Forward R

72 Co-operation of contractor for cost management

It is specifically agreed that the contractor accepts theobligation of assisting the principal agent in implementingproper cost management. The contractor will be advised by theprincipal agent of all cost management procedures which willbe implemented to ensure that the final building cost does notexceed the budget. The principal agent undertakes to makeavailable to the contractor all budgetary allowances and costassessments/reports to enable the proper procedure to beimplemented and the contractor shall attend all cost plan reviewand cost management meetings. The contractor undertakes toextend these procedures, as necessary, to all subcontractors

F:...........................V:.........................T:......................... Item

73 Propping of floors below

The contractor is advised that propping of floors below may berequired if he wishes to use any areas of completed suspendedreinforced concrete slabs for vehicle access, storage ofmaterials and goods and location of plant, scaffolding, etc. Thelocation of these areas and any necessary propping shall beapproved by the principal agent and the cost thereof shall beborne by the contractor

F:......................... V:........................... T:.......................... Item

SUMMARY OF CATEGORIES

Category : Fixed R.........................................................

Category : Value R.........................................................

Category : Time R.........................................................

Carried to Summary R Bill No. 1PRELIMINARIES & GENERAL

- 1 6 -




BILL No. 2

ALTERATIONS

PREAMBLES

1. The Model Preambles for Trades (2008 edition) aspublished by the Association of South African QuantitySurveyors shall be deemed to be incorporated in thePrincipal Priced Document and no claims arising frombrevity of description of items fully described in the saidModel Preambles will be entertained

2. Tenderers are advised to study the Model

Preambles for Trades in detail and to read them inconjunction with the project performance specification, anySupplementary Preambles and all Bills. No claimwhatsoever will be allowed in respect of errors in pricingdue to brevity of descriptions which are fully describedwhen read in conjunction with the relevant specification andpreambles.

TRADE NAMES

No reference to trade names shall be made in these bills ofquantities

Note: Please note that this is a variation to the original contractamount, therefore all the conditions of contract are stillapplicable.

REMOVAL OF EXISTING WORK

Hacking up/off and removing ceramic tile floor and wallfinishes including removing mortar bed or backing andpreparing concrete or brick surfaces for new screed,plaster or tile finishes

1 200 x 200mm Tiles to walls m2 212

Carried to Summary R Bill No. 2ALTERATIONS

- 1 7 -




BILL No. 3

FOUNDATIONS

SUPPLEMENTARY PREAMBLES

Nature of ground

Use "assumed to be" if no trial holes, soils investigations, etchave been carried out - discuss with engineer. Use "Trial holesindicate that" where the ground has been investigated bymeans of trial holes

EXCAVATION, FILLING, ETC OTHER THAN BULK

Excavation in earth not exceeding 2m deep

1 Holes m3 20

Extra over bulk excavation in earth for excavation in

2 Soft rock m3 2

3 Hard rock m3 1

Risk of collapse of excavations

4 Sides of bulk excavations not exceeding 1,5m deep m2 36

Keeping excavations free of water

5 Keeping excavations free of all water other than subterraneanwater Item

Earth filling obtained from the excavations and/orprescribed stock piles on site compacted to 93% ModAASHTO density

6 Backfilling to trenches, holes, etc m3 10

SOIL POISONING

Carried Forward R Bill No. 3FOUNDATIONS

- 1 8 -



Brought Forward R

Soil insecticide

7 Under floors m2 36

REINFORCED CONCRETE

30MPa/19mm concrete

8 Bases m3 11

ROUGH FORMWORK (DEGREE OF ACCURACY II)

Rough formwork to sides

9 Edges, risers, ends and reveals not exceeding 300mm high m 10

REINFORCEMENT

Provision for Mild and High tensile steel reinforcement tostructural concrete work

10 In Varying diameters t 0.60

Carried to Summary R Bill No. 3FOUNDATIONS

- 1 9 -




BILL No. 4

PLASTERING

PREAMBLES




INTERNAL PLASTER

Cement plaster on brickwork

1 On walls m2 149

Wire mesh

2 Galvanised chicken wire stretched taut and nailed to brickworkand plastered over m2 80

Carried to Summary R Bill No. 4PLASTERWORK

- 2 0 -




BILL No. 5

TILING





Adhesive/Pointing Grout

The Contractor is to submit to the Principal Agent a fulspecification and guarantee for the tile adhesives and groutingmaterials for written approval prior to any work commencing onsite. The Contractor is to allow in his rates for all productsrequired to comply with the Tal specification regardingadhesives recommended for use on screeded or power floatedfloors.

Pointing

Unless otherwise described, the colour of mortar specified as"tinted" is to match the colour of the tiles specified

Carried Forward R Bill No. 5TILING

- 2 1 -



Brought Forward R

Preparation Of Power Floated Concrete Surface

All power floated concrete surfaces where described in thesebills of quantities is to be roughened prior to application of thefloor tiles. Alternatively the tile adhesive shall be asrecommended by Tal Adhesives for use on power floatedfloors. All applicable rates will be deemed to include therefore.

Tile Specifications

Where tiles have been specified "As Supplied By...", tenderersmay submit tenders based on an alternative supplier subject totheir obtaining approval of the alternative tile from the Architectprior to the closing of the tender

WALL TILING

200 x 200 x 6mm Ceramic Wall Tiles ( PC Amount OfR120.00/m¦ Delivered To Site) Fixed With Adhesive ToPlaster (Plaster Elsewhere) With 5mm Horizontal AndVertical Joints Flush Pointed With Tinted Jointing Compound On:

1 On walls m2 212

Carried to Summary R Bill No. 5TILING

- 2 2 -




BILL No. 6

PLUMBING AND DRAINAGE (PROVISIONAL)





Copper pipes:

Pipes shall be hard drawn and half-hard pipes of the classstated. Class 0 (thin walled hard drawn) pipes shall not bebent. Class 1 (thin walled half-hard), class 2 (half-hard) andclass 3 (heavy walled half-hard) pipes shall only be bent withbenders with inner and outer formers. Fittings to copper waste,vent and anti-syphon pipes, capillary solder fittings andcompression fittings shall be "Cobra Watertech" type. Capillarysolder fittings shall comply with ISO 2016. Only compressionfittings shall be used in walls or in ground

uPVC pipes and fittings:

Soil, waste and vent pipes and fittings shall be solvent weldjointed

uPVC pressure pipes and fittings:

Pipes for water supply shall be of the class stated

Carried Forward R Bill No. 6PLUMBING AND DRAINAGE

- 2 3 -



Brought Forward R

Pipes of 40mm diameter and smaller shall be plain ended withsolvent welded uPVC loose sockets and fittings

Pipes of 50mm diameter and greater shall have sockets andspigots with push in type integral rubber ring joints. Bends shallbe uPVC and all other fittings shall be cast iron, all with similarpush-in type joints

Reducing fittings

Where fittings have reducing ends or branches they aredescribed as "reducing". In the case of pipes with diametersnot exceeding 60mm only the largest end or branch size isgiven. Should the contractor wish to use other fittings andbushes or reducers he may do so on the understanding that noclaim in this regard will be entertained. In the case of pipeswith diameters exceeding 60mm all sizes are given and noclaim for extra bushes, reducers, etc will be entertained

Wire gratings

Descriptions of gutter outlets etc shall be deemed to includewire balloon gratings

Excavations

No claim for rock excavation will be entertained unless thecontractor has timeously notified the quantity surveyor thereofprior to backfilling

"Soft rock" and "hard rock" shall be as defined in "Earthworks"

Laying, backfilling, bedding, etc. of pipes

Pipes shall be laid and bedded and trenches shall be carefullybackfilled in accordance with manufacturers' instructions


- 2 4 -



Brought Forward R

Where no manufacturers' instructions exist pipes shall be laid inaccordance with clauses 5.1 and 5.2 of each of the following: SABS 1200 L : Medium-pressure pipelines LD : Sewers LE : Stormwater drainage Pipe trenches etc shall be backfilled in accordance with clauses3, 5.5, 5.6, 5.7 and 7 of SABS 1200 DB : Earthworks (Pipe trenches) Pipes shall be bedded in accordance with clauses 3.1 to 3.4.1,5.1 to 5.3 and 7 of SABS 1200 LB : Bedding (Pipes). Unless otherwise described bedding of rigid pipes shall beclass B bedding

Stainless steelbasins, sinks, wash troughs, urinals, etc.

Units shall have standard aprons on all exposed edges andtiling keys against walls where applicable

Waste unions

Descriptions of waste unions shall be deemed to include rubberor vulcanite plugs and chains fixed to fittings

SOIL DRAINAGE

SANITARY FITTINGS

1 Removal of existing water closet and set aside and reinstateincluding all relevent fittings (removal of water pipes measuredelsewhere) No 56

2 Removal of existing urinal and set aside and reinstate includingall relevent fittings (removal of water pipes measuredelsewhere) No 7

3 Removal of existing wash hand basin and set aside andreinstate including all relevent fittings (removal of water pipesmeasured elsewhere) No 13


- 2 5 -



Brought Forward R

Stop Taps

4 15mm 128CP "Star" underwall pattern stopcock No 89

WATER SUPPLIES

Class O copper pipes

Extra over class O copper pipes for capillary fittings

5 15mm Pipesm 760

6 20mm Pipes m 117

7 15mm Pipes chased into brick walls m 52

8 20mm Pipes chased into brick walls m 52

9 Fittings No 78

Flexi Connectors

10 300mm Flexi connectors No 89

TESTING

11 Testing water pipe system Item

Carried to Summary R Bill No. 6PLUMBING AND DRAINAGE

- 2 6 -




SECTION 7

BILL NO.1

WATER & IRRIGATION RETICULATION


"Polylink" polypropylene pipes:

Polypropylene pipes 63mm diameter and over shall be class 12pipes jointed with cast iron "Supraclamp" running joints

Fusion welded bends, once or twice mitred as necessary, andtees shall be factory manufactured

Fusion welded bends and tees shall include jointing to pipeswith PVC rubber ring double Z joint couplers

Branch tees shall include flanged and bolted joints to "Polycop"branch pipes in addition and for brass compression male iron tocopper straight couplers

Reducers shall include jointing to pipes with PVC rubber ringdouble Z joint couplers and reducers shall be of sufficientoverall length to accommodate same

All pipes shall be jointed and fixed strictly in accordance withthe manufacturer's instructions

All pipe diameters are nominal external

Class 12 HDPE pressure pipes irrigation pipes includingexcavation, backfilling and all relevent fittings

1 20mm diameter m 4,000

Sundries

2 Provision for sprinklers Item 10,000 00

3 20mm Stop valve No 50

Carried Forward R Bill No. 7WATER RETICULATION AND IRRIGATION

- 2 7 -



Brought Forward R

4 90mm Gate valve No 3

5 Reinforced concrete in thrust blocks at bends, tees, etcincluding necessary extra excavation, formwork, etc m3 3

Inspection chambers formed of brickwork

6 Inspection chamber 600 x 600mm and not exceeding 1m deepinternally with the lower end increased to 920 x 1190mminternally with a 150mm precast concrete reducer slab overenlarged bottom portion as per engineers detail No 3

Gratings, covers, etc

7 600 x 600mm Cast iron double seal manhole cover and frame No 3

8 Lifting key for manhole cover No 1

Testing

9 Testing and commissioning of the complete system SUM

WATER TANK

10 Allow a sum of R 50,000.00 for maintenance to the existingwater tank and pumps, including piping, fittings, etc Item 50,000 00

11 Design supply and installation of a 20Kl elevated galvanisedpressed steel sectional water tank with galvanised roof decking,manhole with lock, roof ventilators internal ladder with 10 - 15meters high steel frame stand including related pipework andvalves complete as per attached detail Item

12 Provision for water softerning dosing equipmets Item 20,000 00

13 Supply and install ball valve to the inlet pipe of the tank to avoidtank from overflowing No 1

Carried to Summary R Bill No. 7WATER RETICULATION AND IRRIGATION

- 2 8 -




BILL No. 8

PROVISIONAL SUMS

WORK DONE BY NOMINATED SPECIALIST FIRM

General

The following Provisional Sums are net and are for material andequipment supplied and installed complete by firms ofspecialists nominated by the Supervisor

Builder's Work

Builder's work in connection with Specialist services ismeasured elsewhere.

WATER RETICULATION SURVEY

1 Provide the sum of R 200 000.00 (Two Hundred Thousand) forthe inspection and survey of existing water supply system Item 200,000 00

2 Add: Profit Item

3 Add: Attendence Item

Carried to Summary R Bill No. 8PROVISIONAL SUMS

- 2 9 -



FINAL SUMMARY

Bill Page AmountNo No

1 -16-PRELIMINARIES & GENERAL

2 -17-ALTERATIONS

3 -19-FOUNDATIONS

4 -20-PLASTERWORK

5 -22-TILING

6 -26-PLUMBING AND DRAINAGE

7 -28-WATER RETICULATION AND IRRIGATION

8 -29-PROVISIONAL SUMS

SUB TOTAL R

CONTINGENCY SUM 300 000.00

SUB TOTAL R

ADD: VAT @ 14% R

Carried to Form of Tender R

- 3 0 -


ContractPart C3: Scope of Work Page 1 of 13

C3.1Scope of Work

1 DESCRIPTION OF THE WORKS

1,1 Employer’s objectives

1,2 Overview of the works

1,3 Extent of the works

1,4 Location of the works

1,5 Temporary works

2 ENGINEERING

2,1 Design services

Works designed by, per design stage:Concept, feasibility and overall process ….................................................................................. EmployerBasic engineering and detail layouts to tender stage ................................................................. EmployerFinal design to approval for construction stage ......................................................................... EmployerTemporary works ……………………………................................................................................ ContractorPreparation of as-built drawings ………….................................................................................. Contractor


Water reticulation repairs

No specific temporary works required

Installation of a water tank and repairing leakages and ensuring that water is available thoughout the CHC

Stand 1180, Itsoseng, Mafikeng, Northwest Province

Part C3.1 Scope of Work

Installation Of New Water Tank And Refurbishment Of Water Reticulation Network At Itsoseng Community Health Care Centre




C3.1Scope of Work

2,2 Employer’s design

2,3 Design brief

As-built drawings to indicate the following information:

• Construction breaks and the extent of individual concrete pours• Routing of and junctions in all services• Salient features for the operation and maintenance of services

and to be submitted to the following employer's required format and manner:

•

••

2,4 Drawings

The following drawings are applicable to the contract:

2,5 Design procedures

Not Applicable

3 PROCUREMENT

3,1 Preferential procurement deliverables

The Employer is responsible for the design of the permanent works unless otherwise stated. The Contractor isresponsible for the design of the temporary works and their compatibility with the permanent works.

A paper copy complete with approval signatures of the agent/agents bound into the operating instructionmanualsTiff format scanned versions of the approved paper copyElectronic version of approved drawings on CD in either Caddie.drw or Autocad.dwg formats

Drawing number

The Contractor shall supply all details necessary to assist the Architect in the compilation of the as-built drawings.

Where the contractor claims a preference in the Preferencing Schedule for subcontracting work to CIDB registeredcontractors having specified CIDB contractor grading designations, the contractor shall deliver deliverable C1, Providebusiness opportunities for targeted enterprise, in accordance with the requirements of the CIDB Specification for Socialand Economic Deliverables in Construction Works Contracts (SSED) (see www.cidb.org.za) and the followingassociated specification data associated with SANS 1914-1 which shall have precedence in the interpretation of anyambiguity or inconsistency:

AVON/DET/02

ENGINEER'S DRAWING



C3.1Scope of Work

2,72,17

3,2 Provide employment and skills development opportunities to targeted labour

●

●●●

The specification data associated with SANS 1921-5 is as follows:

Variations

Additional clauses....................................

The following activities are to be carried out by temporarily employed local workers:

The targeting strategy is A.

earthworks activities which are to be performed by hand, namely. trench excavation,compaction of backfilling to trenches in areas not subject to traffic, clearing and grubbing,shaping, loading, haul, off-loading, spreading, compaction and grassingstone pitching and rubble masonry

Sundry alteratioin work

4.3.1.1

The Employer reserves the right to subcontract up to 30% of the works where deemed necessary.

The contractor shall deliver Deliverable B1, provide employment and skills development opportunities to targetedlabour, in accordance with the requirements of the CIDB Specification for Social and Economic Deliverables inConstruction Works Contracts (SSED) (see www.cidb.org.za) and the following associated specification data, whichshall have precedence in the interpretation of any ambiguity or inconsistency:

4.3.2.1.2

Essential data5.1 The depth of trenches which are to be excavated by hand is 0,60 m

State additional requirements and identify other activities to be performed by hand, as required

The Schedule which is to be attached to payment claims in terms of clause 4.3.2.2.8 of SSED is as shown in Figure 1.

Compaction to filling under roads and parkings will be enhanced by machine compaction and will be as per the required density and will be tested to achive the specified results

The contract participation goal may only be achieved by subcontracting work to one or more targetedenterprises to perform commercially useful functions in the performance of the contract.The targeted enterprise declaration and letters of undertaking are to be submitted within 3 months of thecommencement of the contract.

The contract participation goal is as tendered in the Preferencing Schedule for which a preference wasgranted.

The employer’s representative is the Project Manager identified in the Contract DataA targeted enterprise is a CIDB registered contractor who has a contractor grading designation of 1, 2, 3 or 4.

manufactured elements

The rate of pay is R 140.00 per task or per day.



C3.1Scope of Work

3,3 Participation goals

The participation goals are to be divided into the following categories:

3.3.1

3.3.2

3.3.3 The total labour requirements of the contract should be in the following proportions:

● a minimum of 40% to women;● a minimum of 30% to youth who are between the ages of 18 and 35 years of age; and● a minimum of 5% to persons with disabilities

3,4

1)2)

Deliverable ………

Additional clauses:

Deliverable ………

Additional clauses:

4 CONSTRUCTION

4,1 Works specification

The works specifications that are applicable to the works are marked with a cross hereunder in the relevantbox(es). The specifications are obtainable on request from the Employer.

1)……Variations:

1)…….

2)………..

2)………..

Specification data

1)…….

Clause Specification data

The associated Specification Data is as follows:

The Specification Data shall have precedence in the interpretation of any ambiguity or inconsistency between it andthese standards.

Each item of Specification Data given below is cross-referenced to the clause in the standard to which it mainly applies.

Social and economic deliverables

Deliverable ……

The contractor shall deliver the following deliverables as described in the CIDB Specification for Social and EconomicDeliverables in Construction Works Contracts (SSED) and the following associated specification data:

Clause

Variations:1)……

Subcontracting a minimum of 40% of the contract value to contractors having a CIDB contractor gradingof 1 to 4.

Employ a minimum of 40% of the total labour requirement of the contract from the local community.

Deliverable ……



C3.1Scope of Work

Architectural, Structural and Civil

X GP/ASC

Electrical

GP/E1/1

GP/E1/2

GP/E1/3

GP/E2/1

GP/E2/2

GP/E2/3

GP/E4/1

GP/E4/2

GP/E4/3

X GP/E5/1

X GP/E5/2

Mechanical

GP/M2

GP/M4

GP/M5

X GP/M6

GP/M7

4.1.1 Applicable SANS 2001 standards

4.1.2 Applicable national and international standards

4.1.3 Particular / generic specifications

4.1.4 Certification by recognised bodies

4.1.5 Agrément certificates

4,2 Plant and materials

4.2.1 Plant and materials supplied by the employer

Not applicable

4.2.2 Materials, samples and shop drawings

Standard quality specifications for Solar Power Systems

Standard quality specifications for General Installations

Standard quality specifications for Refrigeration Services

Standard quality specifications for Medical Gas and Vacuum Systems

Standard quality specifications for UPS Systems

The Contractor shall ensure that a master installation electrician is required to oversee and certify any electrical work tothe works.

Standard quality specifications for Material and Equipment

Standard quality specifications for Air Conditioning Installations

Standard quality specifications for Steam and Condensate Reticulation

General Specification for Material and Methods to be used for Building Contracts

Standard quality specifications for Public Address Systems

Standard quality specifications for Silent Call Systems

Standard quality specifications for Access Control Systems

Standard quality specifications for Intercom Systems

Standard quality specifications for Intruder Alarm Systems

Standard quality specifications for Fire Detection Systems

Standard quality specifications for Standby Generators

Standard quality specifications for Heating Installations

Samples of materials

The contractor shall furnish samples of materials and specimens of finishes as may be called for by thesupervisor for his approval



C3.1Scope of Work

The contractor shall:

•

•••••

•

The supervisor shall:

••

4.2.3 Instruction manuals and guarantees

••

4.2.4 Training staff of the employer

4,3 Construction equipment

4.3.1 Requirements for equipment

4.3.2 Equipment provided by the employer

4,4 Existing services

4.4.1 Known services

Services are existing on site and and an investigation will have to be carried out to locate them

4.4.2 Dimensional accuracy

One master manual which contains all original certificatesThree copies of the master manual

The Contractor shall train all relevant staff of the employer in the safe operating procedures of thestarting up, maintaining and shutting down of equipment supplied, all to the approval of the projectmanager.

Operating and instruction manuals are to be submitted to the following employer's required format andmanner:

Ensure that work is not executed from shop drawings that have not been approved by thesupervisor

Check the shop drawings submitted by the contractor timeously

Keep a record of all shop drawings submitted to the supervisorEnsure that shop drawings conform to the dimensions of built work

The Contractor shall hand over to the project manager any operating and instruction manuals, data,product guarantees or instructions required by the project manager or provided by the manufacturers,suppliers or subcontractors

Advise the contractor where shop drawings are approved or are to be resubmitted

Submit sufficient copies of the approved shop drawings to the supervisor for his use and for useon the works

Allow the supervisor reasonable time to approve shop drawings

The supervisor may instruct the contractor to furnish samples of workmanship for his approval. Wherethe supervisor requires an assembly of various elements of the building or installation which is notincorporated in the works, the contractor shall arrange such an assembly at the employer's expense andthe contract value shall be adjusted accordingly

Only shop drawings and samples submitted for approval by the contractor shall be considered by thesupervisor. The supervisor's approval of shop drawings or samples shall be limited to checking forgeneral conformity with design and specification and shall not alter the design responsibilities in terms ofthe agreement. Where shop drawings are called for:

Workmanship samples

Submit sufficient copies of shop drawings to the supervisor for approval

Shop drawings

Prepare, or ensure that a subcontractor, manufacturer, supplier or distributor prepares shopdrawings at their own expense



C3.1Scope of Work

4.4.3 Treatment of existing services

4.4.4 Use of detection equipment for the location of underground services

4.4.5 Damage to services

The Contractor is responsible for fixing services damaged by him/her or his/her employees

4.4.6 Reinstatement of services and structures damaged during construction

4,5 Site establishment

4.5.1 Services and facilities provided by the employer

Water and Electricity

Service - Water

Service - Electricity

Ablution facilities

4.5.2 Facilities provided by the contractor

The Contractor shall provide, maintain and remove on completion of the works an office for the exclusive use of theproject manager and supervisor, minimum size 4 x 3 x 3m high internally, suitably insulated and ventilated, providedwith electric lighting and fitted with boarded floor, table and eight chairs. The office shall be kept clean and fit for use atall times.

The Contractor shall make and upon completion remove all the necessary temporary installation to the Employer’selectrical supply at designated points and make use of electricity free of charge for construction purposes only.

The contractor shall within 4 weeks of the access date check the existing levels, lines, profiles and the like affecting theworks and satisfy himself as to the dimensional accuracy of work previously executed. The contractor shall forthwithnotify the supervisor

The Employer does not warrant that any water or electricity supply that may exist is adequate for the proper executionof the works. Where such supply is inadequate, the contractor shall provide an adequate supply at his own expense

The Contractor shall make and upon completion remove all the necessary temporary plumbing connections to theEmployer’s water supply at designated points and make use of water free of charge for construction purposes only.

The Contractor shall provide, maintain and remove on completion of the works sheds for the proper storage of materialsand for use by the contractor’s workers.

The Employer shall permit the Contractor where applicable, usage of the existing ablution facilities. The Contractorshall maintain such facilities in a thoroughly clean and tidy condition and make good any damage thereto at his ownexpense.



C3.1Scope of Work

4.5.3 Storage and laboratory facilities

4.5.4 Other facilities and services

Water and Electricity

Service - Water

Service - Electricity

Ablution facilities

Telecommunication facilities

〈 Telephone〈 Facsimile〈 E-mail

Security of the works

Compliance with manufacturer's instructions

Protection/isolation of existing/sectionally occupied works

The Contractor is to provide, erect where directed, and remove on completion of the works ablution facilities and shallmaintain such facilities in a thoroughly clean and tidy condition.

The Contractor shall provide the following telecommunication facilities and shall be entitled to recover usage costs fromthe users thereof:

The Contractor shall provide all temporary measures to protect/isolate the existing and/or sections of the occupiedworks and remove such measures on completion.

The Contractor shall take delivery of, handle, store, use, apply and fix all products in strict accordance with themanufacturer's instructions.

The Contractor is to provide and remove and make good upon completion all the necessary temporary electricalconnections and installations and purchase electricity from the local authority for the works at his own cost.

The Employer does not warrant that any water or electricity supply that may exist is adequate for the proper executionof the works. Where such supply is inadequate, the contractor shall provide an adequate supply at his own expense

The Contractor shall make and upon completion remove all the necessary installation and meters to the Employer’selectrical supply at designated points and be responsible for costs associated with all electricity consumption.

The Contractor shall take all appropriate measures for general security of the works.

The Contractor shall make and upon completion remove all the necessary temporary plumbing connections and watermeters to the Employer’s water supply at designated points and be responsible for costs associated with all waterconsumption.

The Contractor is to provide and remove and make good upon completion all the necessary temporary plumbingconnections and purchase water from the local authority for the works at his own cost.



C3.1Scope of Work

4.5.5 Vehicles and equipment

4.5.6 Advertising rights

4.5.7 Notice boards

4.5.8 Notice before covering work

4,6 Site usage

4,7 Permits and way leaves

4,8 Inspection of adjoining properties

4,9 Water for construction purposes

4.10 Survey control and setting out of the works

Before commencing with the works the project manager and contractor shall arrange with the owners of adjacentbuildings and properties and representatives of local authorities to inspect, among others, the buildings, structures,pavings, kerbs, channels and fences. The contractor shall record all conditions that the works could affect and copy theproject manager accordingly. The contractor shall pay particular attention to cracks, defects and existing levels relatedto structures, pavings, kerbs, channels and fences, which later could be claimed to have been caused or disturbed bythe works.

The lettering is to be 50mm and 100mm "sans serif" in ivory white on the blue background and in 100mm "sans serif" innavy blue on the ivory white background. The inscription, in one language only, which must bear the approval of theProject Manager. No other names or notice boards may be erected without the written approval of the Project Manager.

Sketch drawings of all proposed names or notice boards must be submitted to the Project Manager for approval, beforebeing prepared and erected on site. These sketch drawings must not only show the full content of the proposed namesor notice boards, but also the position and locality in which the boards will be erected.

The contractor shall give adequate notice to the project manager whenever any work or material which is subject toinspection or remeasurement is to be covered or concealed in any way. In default of such a notice being receivedtimeously by the project manager such work shall be exposed and later made good at the contractor's expense.

Where instructed by the project manager, levels and photographs shall be taken by the contractor and the cost thereofshall be for the employer's account. Certified copies shall be lodged with the project manager.

The Contractor shall provide, erect where directed, maintain and remove on completion of the works a notice board,size 2,44m wide and 2,89m high, according to the standard drawing available from the employer, constructed of suitableboarding with flat smooth surface and with edging bead 19mm thick round outer edges and projecting 12mm from faceof boarding and rounded on front edge. The board shall be securely fixed to hoarding, where hoarding is provided, orfixed to and including a suitable supporting structure of timber or tubular posts and braces.



C3.1Scope of Work

5 MANAGEMENT

5,1 Management of the works

5.1.1 Applicable SANS 1921 standards

5.1.2 Particular / generic specifications

5.1.3 Planning and programming

5.1.4 Sequence of the works

5.1.5 Software application for programming

5.1.6 Methods and procedures

5.1.7 Quality plans and control

5.1.8 Environment

5.1.9 Accommodation of traffic on public roads occupied by the contractor

5.1.10 Other contractors on site

5.1.11 Testing, completion, commissioning and correction of defects

Testing of plant and equipment

Preventative Maintenance

The Contractor shall:

• Visit the installation at least once per month• Make all necessary adjustments for the correct operation of the plant• Maintain all lubrication levels• Clean all relevant machinery/equipment and affected plant rooms

The Contractor shall provide all necessary test apparatus including ladders, scaffolding, tools, lighting, etc as may benecessary for inspection, examining and testing materials, workmanship and performance of any plant or equipmentintended for the works.

The Contractor shall execute maintenance for the following services from completion until the defects date.Maintenance shall include for the replacement or repair of all components and include for stationary, replacement parts,lubrication, cleaning material, etc.

The Contractor shall carry out preliminary tests on plant and equipment. The results of these preliminary tests shall beforwarded to the Project Manager.

Where the Contractor fails to carry out preliminary tests the project manager may engage others to execute the tests.Any expense or loss incurred by the employer resulting from such engagement may be recovered in terms of thecontract.



C3.1Scope of Work

• Record all work performed in a logbook

Scheduled Services


• Perform all scheduled services in accordance with the operating and maintenance manuals• Complete all maintenance schedules• Clean all relevant machinery/equipment and affected plant rooms• Record all services in a logbook

Break Downs


• Attend to all call outs with due diligence• Make good any defects due to inferior material and/or workmanship• Clean all relevant machinery/equipment and affected plant rooms• Record all work performed in a logbook

Vandalism


• Attend to all call outs with due diligence• Prove vandalised breakages• Submit a price for repairs to the agent• Effect repairs on receipt of instruction• Clean all relevant machinery/equipment and affected plant rooms• Record all work performed in a logbook

Administration


•

•• Report to the foreman when visiting the site• Sign off all logbook records with the foreman or his duly appointed representative• Not shut down any part of the plant or installation without the approval of the institution management•

••

5.1.12 Recording of weather

5.1.13 Format of communications

5.1.14 Key personnel

5.1.15 Management meetings

Submit all relevant contact details to the maintenance site foreman including the start and end dates of themaintenance period

Complete a site meeting record in the logbook, which must be signed by the foreman and the agent

The Contractor shall erect an effective rainfall gauge on the site and record daily rainfall figures in a book. Such bookshall be handed to the Project Manager at site meetings. Any rainfall which is considered to justify a compensationevent is to be made known to the Project Manager within 1 week of occurrence.

Submit a monthly invoice with copies of the monthly site inspection record, any service records and all relevantschedules

Supply a triplicate record type logbook for the installation to be kept in the office of the foreman

Convene three quarterly site meetings for the purpose of performance tracking. This meeting is to be attendedby the site foreman, the employer's maintenance inspector and the agent



C3.1Scope of Work

Site Meetings and Procedures

5.1.16 Forms for contract administration

5.1.17 Electronic payments

5.1.18 Daily records

5.1.19 Bonds and guarantees

5.1.20 Payment certificatesMaterial on site must be substentiated by invoices and only 80% of the value shall be certified

5.1.21 Permits

5.1.22 Proof of compliance with the law

5.1.23 Insurance provided by the employer

5,2 Health and safety

5.2.1 Health and safety requirements

The Project Manager and the Contractor shall hold meetings relating to the progress of the works at regular intervalsand at other such times as may be necessary. The Contractor shall attend all site meetings and shall ensure that allpersons under his jurisdiction are notified timeously of all site meetings should the Project Manager require theirattendance at such meetings.

The Contractor shall keep on site a set of minutes of all site meetings, daily records of resources (people andequipment employed), a site instruction book, a complete set of contract working drawings and a copy of theprocurement document and make these available at all reasonable times to all persons concerned with the contract.

The abovementioned standard makes several references to the Specification Data for data, provisions and variationsthat make these standards applicable to this contract. The Specification Data shall have precedence in the interpretationof any ambiguity or inconsistency between it and these standards.

Each item of Specification Data given below is cross-referenced to the clause in the standard to which it mainly applies.

The indicative duties of the Project Manager, Supervisor and Employer are as indicated in Annexure A

Before the employer's agent issues any certificate that includes any payment in respect of work done or goods suppliedby any subcontractor, the contractor is to furnish reasonable proof of payments to subcontractors. These shall be madeavailable at all reasonable times to all persons concerned with the contract. A monthly report on job creation should besubmitted together with claims signed off by contractor, construction project manager and contractor liason officer.

The contractor shall be responsible for compliance with the requirements of the Construction Regulations issued interms of the Occupational Health and Safety Act, 1993, as a principal contractor and shall manage the health and safetyaspects of the works in accordance with the requirements of Specification for Occupational Health and Safety inengineering and construction works contracts contained in Annexure B.

Should it be foud that there some materials on site contain asbestos, the contracor shall employ services of an Occupational Hygenist and his own expence to conduct a report on how the asbestoes is to be removed and site. Such report shall be given to the health and safety consultant for scutitny and approval before commenecement of the works

The contractor shall within one week of the starting date and prior to commencing with the works, submit to the ProjectManager for approval a suitable and sufficiently documented health and safety plan, based on this specification and therisk assessment that is conducted. No access to the site will be allowed to the contractor without the documentedhealth and safety plan being submitted to and approved by the Project Manager.



C3.1Scope of Work

The associated Specification Data is as follows:

5.2.2 Protection of the public

5.2.3 Barricades and lighting

5.2.4 Traffic control on roads

5.2.5 Measures against disease and epidemics

5.2.6 Aids awareness

5,3 Annexes

Health and Safety Specification

The Contractor as an obligation of the contract is required to promote HIV/AIDS awareness in accordance withrequirements of SANS 1921-6

4.4.6( c ) The following needs to be taken into account in the risk assessment:Clause Specification data

ITSOSENG COMMUNITY HEALTH CENTER

Document Number

UPGRADING AND MAINTENANCE OF ITSOSENG COMMUNITY HEALTH CENTRE

Revision Number / Date

HEALTH AND SAFETY PLAN PAGE 1 OF 22

HEALTH AND SAFETY PLAN


Document Number




TABLE OF CONTENTS

1 PURPOSE...............................................................................................................................................................3

2 LEGALREQUIREMENTSANDDOCUMENTATION.....................................................................................................3

2.1 OHSACTAPPOINTMENTS............................................................................................................................................3

3 SAFETY,HEALTHANDENVIRONMENTALAWARENESS...........................................................................................4

4 INJURYONDUTY....................................................................................................................................................5

5 INCIDENTRECORDING,REPORTINGANDINVESTIGATION......................................................................................5

5.1 LEGALREQUIREMENTS.................................................................................................................................................55.2 INVESTIGATIONOFINCIDENTS........................................................................................................................................55.3 DEFINITIONS...............................................................................................................................................................55.4 REPORTINGPROCEDURE...............................................................................................................................................6

6 TRAINING..............................................................................................................................................................8

7 HAZARDIDENTIFICATIONANDRISKASSESSMENT................................................................................................10

7.1 OBJECTIVE...............................................................................................................................................................107.2 PROCEDURE.............................................................................................................................................................107.3 RISKASSESSMENTTEAM.............................................................................................................................................117.4 MANAGEMENTPLAN.................................................................................................................................................117.5 RISKASSESSMENTREVIEW..........................................................................................................................................11

8 CONTROLINSPECTIONS.......................................................................................................................................13

8.1 REGISTERS...............................................................................................................................................................138.2 THEPROJECTSITEPHYSICALCONDITIONS......................................................................................................................148.3 FALLPROTECTION.....................................................................................................................................................148.4 TEMPORARYWORKS..........................................................................................14ERROR!BOOKMARKNOTDEFINED.8.5 EXCAVATIONWORK...................................................................................................................................................158.6 SCAFFOLDING...........................................................................................................................................................168.7 CRANES...................................................................................................................................................................168.8 CONSTRUCTIONVEHICLESANDMOBILEPLANT...............................................................................................................178.9 ELECTRICALINSTALLATIONSANDMACHINERY.................................................................................................................178.10 USEANDTEMPORARYSTORAGEOFFLAMMABLELIQUIDS.................................................................................................178.11 HOUSEKEEPING.........................................................................................................................................................178.12 FIREPRECAUTIONS....................................................................................................................................................188.13 ABLUTIONANDWELFAREFACILITIES.............................................................................................................................188.14 THECONTROLOFSUBCONTRACTORS.............................................................................................................................198.15 PERSONALPROTECTIVEEQUIPMENT.............................................................................................................................208.16 SITESECURITYANDTRANSPORT...................................................................................................................................208.17 TRAFFICCONTROL.....................................................................................................................................................20

9 AUDITS................................................................................................................................................................20

10 EMERGENCYRESPONSE...................................................................................................................................21

11 DOCUMENTREVISIONS....................................................................................................................................22


Document Number




1 Purpose The aim of this safety plan is to outline the health and safety of employees, contractors, visitors and any public in or on the construction work during the UPGRADING AND MAINTENANCE OF ITSOSENG COMMUNITY HEALTH CENTRE and the compliance of Occupational Health and Safety Act 85 of 1993. With further requirements is therefore placed on as the employer to ensure that: • Hazards associated with the activities are identified, analysed and evaluated, • Mitigatory measures are identified to ensure that all hazards can be eliminated reduced to acceptable levels or controlled. • Provide information, training and supervision to ensure that procedures developed are adhered to, and • Enforce the safety requirements so implemented to visitors as well as contractors who happen to be on our respective premises etc. As the employer the Act requires from to ensure the implementation of optimum and reasonable health and safety measures throughout the. Information as per Health and Safety plan will be provided to the should it be required at any given time. As the we remain responsible for the health and safety of the employees, visitors as well as the public who may be affected by our activities which arises from the construction work.

2 Legal Requirements and Documentation

2.1 OHS Act Appointments

As for this contract the Managing Director, has assigned as the 16(2).

Will appoint all persons as per Legislation requirements. For the purpose of this project, the Quantity Surveyor and will be responsible to ensure that all Sub-Contractors complete a mandatory agreement as per the Occupational Health and Safety Act, using the relevant appointment forms as given in the SHEQ Management System. Below is a guideline table of relevant appointments that should be implemented:

Notification of Intention to commence construction work Resolution by Board of Directors Section 16 (1) Management Designation Assignment of Duties Section 16 (2) Management Designation Appointment CR 8(1) Construction Manager Appointment CR 8(2) Assistance Construction Manager Appointment CR 5(h) Appointment of Principal contractor Contractors CR 8 (7) Supervisions of construction work Engineers CR 8(8) Subordinate construction work supervisor Foremen CR 8(5) Construction safety Officers/Manager Safety Officer/Safety Manager CR 9(1) Construction Site Risk Assessor Competent Person CR 10(1) Fall Protection Plan Developer Competent Person


Document Number




CR 12(1)(a) Temporary Works Foreman CR11 Structures Supervisor Foreman CR 13(1)(a) Excavation Works Supervisor Foreman/Engineer & S/C CR 14(1) Demolition supervisor Foreman/Engineer CR 16(1) Competent person for scaffolding Foremen/trained staff CR 17(1) Suspended Platform Supervisor Foreman CR 19(6) Material Hoist Inspector Competent Person CR 18(1) Bulk Mixing Plant Supervisor Construction Supervisor CR 21(1)(b) Explosive Power Tool User Competent Person CR 23(1)(d)(i)(ii) Construction Vehicle & Mobile Plant Inspector Competent Person CR 24 (c) Temporary Electrical Installation Controller Competent Person CR 28(a) Stacking & Storage Supervisor Foreman CR 29(h) Fire Extinguisher Inspector Competent Person GSR 3(4) First Aid Personnel (with valid certificates) Trained Personnel Section 17(1) Health and Safety Representatives Elected by workforce Section 19(3) Elected Safety Committee members Management /workforce Section 37(2) Sub-contractors Mandatory Agreements All sub-contractors DMR 18(5) Lifting machinery competent person Store man or Foremen CR 21(1)(b) Explosive actuated fastening devices Qualified personnel GMR 2(1) Supervisor of machinery (competent person) Qualified Engineer GMR 2(7)(a) Supervisor of machinery (subordinate) Mechanics/Junior Engineers GMR 4(1) Authorised machine operators (certified) Machine operators EMR 10(4) Portable Electric tools supervisor Store man or Foreman GAR 9(2) Incident investigator Safety Advisor/Officer

Note: Appointment letters can only be signed as soon as the appointed person arrives on site.

3 Safety, Health and Environmental Awareness A dedicated notice board for the purpose of Safety, Health and Environmental matters will be erected in the construction area and/or offices to keep all personnel informed on related matters. The Health and Safety as well as the Environmental policies signed by (CEO), will be prominently displayed along with notices and posters on these notice boards. The following will also be displayed on these notice boards on site:

• Emergency procedures • Emergency telephone lists • Names of Health and Safety representatives • Names of first aid personnel and the location of first aid boxes • Site safety rules and regulations • Accident/Incident statistics • List of general site safety warning signs that will be used during construction.

Should there be a need for any additional information to be displayed; this information will be put onto the notice boards.


Document Number




4 Injury on Duty It is important to negotiate the services of a local clinic/hospital or doctor to take care of classified injuries where short duration treatments of personnel injured on duty can be performed. The Department of Labour/the Federated Employers Mutual Association who will handle any and all claims arising out of injuries on duty will provide a letter of good standing to the project as well as the policy number.

5 Incident Recording, Reporting and Investigation The purpose of this section is to establish systems which will ensure that all accidents which occur in areas under the control of the or which may affect the processes of the site are effectively investigated. With a view to improve future performances by identifying all causes of an accident; resolving as many causes as practical and thereby reducing the potential for similar accidents to occur.

5.1 Legal Requirements

Section 24, 25 and General Administrative Regulation 8 requires that certain categories of accidents are reported to the Regional Inspector, namely: • Reportable injuries • Occupational diseases • Major incidents Reporting must be completed within 14 days of the incident.

5.2 Investigation of Incidents

Incident investigation will be done by the appointed Incident Investigator on Site using the incident investigation format. Where possible, investigations must be done within 72 hours of the incident. The Contractor’s SHE Manager will attend all reportable incident investigations. SHE Manager will lead all investigations and invite the Client’s Safety Personnel to attend.

5.3 Definitions

• Incident Is an unplanned, undesired event that resulted in or could have resulted in injury, illness, damage, product loss, and interruption of work or has a detrimental impacted on the environment?

• Near misses Near Hit or almost injury or damage to Property


Document Number




• First Aid Injury Cases Injuries for which the treatment required are from the First Aid box or clinic only.

• Medical Injury Cases

Injuries that must be referred for treatment by a medico or external clinic.

• Disabling Injury/Lost workday case Where the injury sustained warrants that the injured cannot return to their normal duties the shift after the shift on which the injury occurred.

• Reportable/Fatal Injuries

Injuries sustained where the seriousness warrants Medical Treatment by a Registered Medical Practitioner or a Hospital and serious enough to result in time off work for 14 days or more. An incident where a person becomes unconscious, suffers the loss of a limb or part of a limb, dies and is reportable to the Divisional Inspector and Department of Labour in terms of the Provisions of Section 24 of the Occupational Health and Safety Act.

• Occupational Diseases

Diseases diagnosed by a registered medical practitioner as having arisen out of the course of employment of the diagnosed employee.

• Major Incident

Where the result on an incident could have affected members of the public, uncontrolled release of pressure, major spillage of hazards substances, machinery ran out of control.

• Injury on Duty – Compensation for Occupational Injuries;

Where an employee has suffered an injury on duty and requires medical treatment then the “Employers report of an Accident” form must be completed and “Part B” must accompany the injured to the medical facility where they will be treated.

5.4 Reporting Procedure

All incident reports must be channelled through the following structure and all reports must be filed. .


Document Number




Engineering Manager Made safe where needed. Scheduled for repairs, replaced

Incident: Must be reported as soon as it occurs to the Site

Manager, Safety Manager and Client

Injury Suffered on duty

Damage to; Equipment / Machinery /

Facilities

Site / Department manager

First Aider; First aid case is treated from first aid box and returns to work. More serious injury reports to Clinic

Incident Investigator - Investigation Team All accidents to be investigated as soon after they have occurred as is reasonable, not later than 7 days after the accident

Clinic If injury cannot be treated in clinic then referred to Medico and followed up.

Medico; Recordable, Reportable and Occupational Disease

Product loss Environmental

Impact

Health & Safety Committee Fatal Injuries must be

reported to Company Head Office and SAPS

Reportable Incident; Report to the Company Head Office


Document Number




6 Training Training is essential within the SHE programme not only to satisfy legal requirements but also to communicate the requirements of the programme to all levels of employees. Total success can only be achieved by participation of all parties. To develop this participation by individuals, they must be made aware of the groups and their own responsibilities and accountabilities. Site specific Induction training must be performed on all employees at the start of the project and re-induction of all existing employees every 12 months. All employees, visitors and Client representatives will also be required to undergo the Site-specific induction before being allowed into work areas to ensure risks are communicated. Daily site task instruction will be conducted prior to any commencement of any tasks Specific task risk assessment will be conducted to all employees working at site before they can perform their task. From the findings of the risk assessments, further training must be identified and a plan of action devised to complete this training. Records of training must be kept on Site files and returns submitted to Head Office after the completion of the project. Safety Representatives are democratically elected and trained with an accredited facility.


Document Number




Training

Induction

Tasks specific

Lifting Machine Operators

Legal requirements

First Aiders

Equipment operators

Toolbox talks

Risk assessments

Health & Safety Representatives

Training Records

Supervisors


Document Number




7 Hazard Identification and Risk Assessment

7.1 Objective

To establish systems which will identify levels of exposure to hazards and the acceptability of control measures in place with the purpose of ensuring acceptable levels of risk are defined and maintained.

7.2 Procedure

The entire process flow must be considered, routine and non-routine activities. Beginning with the raw materials and parts etc. to the processes used to construct the final Building, all supporting functions like maintenance, cleaning, subcontractors must be included. Follow with final outputs, construction finishing. The risk assessment process will be that of a continuous basis. Where the task deviates from the standard, the supervisor will complete DSTI’s forms and the team involved in that task before performing the task. Subcontractors will submit Site Specific Risk Assessments prior to start of work to the Site Safety Officer who will approve the Risk Assessments. If the Risk assessment is NOT accepted the task CANNOT continue must be reviewed and resubmitted. If the Risk assessment is accepted with certain comments noted, the task can continue but changes must be made and resubmitted within one week. If the Risk assessment is accepted without comments then work can continue. Copies of all the Risk Assessments will be kept by the Site Safety Officer in the Site Safety file as well as by each foreman in his working area. No subcontractor will be allowed to commence work until the relevant subcontractors HSE file have been approved by the Site Safety Officer. The Issue Based Risk Assessment shall include, at least:

• The identification of the risks and hazards to which persons may be exposed to • The analysis and evaluation of the risks and hazards identified • A documented plan of safe work procedures to mitigate, reduce or control the risks and hazards that

have been identified • A monitoring plan • A documented review plan. • No Generic Risk Assessments will be accepted and approved.


Document Number




7.3 Risk Assessment Team

The responsibility for performing risk assessments must be assigned to persons with adequate experience to identify hazards and potential risks within the specific process. A responsible person must be appointed to co-ordinate the risk assessment programme and maintain the Hazard Identification Risk Assessment Register.

7.4 Management Plan

Where controls of hazards are identified as being not adequately controlled or the exposure to the hazard is above acceptable risk levels then a management plan must be drafted. • Action level must be identified and defined. • The risk assessment number along with the source of hazard must be stated. • The planned action identified to remove and/or reduce the exposure levels identified. • Target dates set for completion of the action. • Copies of the plan circulated to the relevant persons, i.e. persons affected by this assessment.

7.5 Client identified Hazards

• Excavations

• Wind and dust

• Working in and around the bulk excavations

• Form work for concrete columns, floors, lift shafts. Stairwells, bases. Ring beams and other.

• Support work for form work

• Stripping of Form work

• Working with, around and above other contractors

• Working on and from scaffolding and ladders

• Working at heights

• Edge barricading (deck edges and openings)

• Roof work – structural and roof covering.

• Placement of roof sheeting

• Lifting operations including mobile plant use, lifting tackle and other fixtures

• Pouring concrete by means of tower or mobile crane

• Electrical installations

• Interface with the public

• Portable electrical tools and extension leads

• Explosive powered tools

• Power tools

• Operating batch plants

• Utility tie-ins.

7.6 Risk Assessment Review

Risk assessments will be reviewed influenced by the condition listed below • As required by Risk Assessment • In the event of the incidents • When activities or task changes.

The total risk rating will be used to identify priorities and review schedules


Document Number




High-level ratings will be reviewed first and on a more regular basis than low ratings.

Identify / List sources of HAZARDS

Ø What could cause HARM?

Evaluate risk exposure

Ø SAFETY Ø HEALTH Ø ENVIRONMENT

Allocate numerical value; Ø How many people can be harmed? Ø Value of assets at risk Ø Business interruptions

Likelihood

Risk Rating = High / Medium / Low

Severity

CONTROL MEASURES

Management plans required

RESULT

Engineering controls available Personal Protective Equipment

Training available

Consider results / consequences of Previous Incidents

Hazard is; Trivial Adequately controlled

Not adequately controlled

Administrative controls


Document Number




8 Control Inspections

8.1 Registers

These are control documents that form proof of inspection of identified equipment or working situations (excavations, scaffolds). Inspection periods are defined either by the JV’s internal standards or legislated requirements. A competent person must be designated to perform the inspections and checks and ensure that the required registers are kept up to date. Regular monitoring must be performed by random sample audits by Site management and formal planned audits. Where specialized inspections are required (lifting equipment, pressure vessels) competent contractors or authorized inspection authorities may be appointed to perform these inspections. In these instances the appointed contractor must supply the registers, which must be kept on the Site.

Ø Excavations Ø Scaffolds Ø Lifting equipment & tackle Ø Pressure vessels Ø Explosive actuated fastening

devices Ø Incident Investigations

REGISTERS

Risk Assessments

Inspections identified in SHE standards

Inspections identified by Legislated standards

Ø Hand tools Ø Personal Protective

Equipment Ø Welding & gas cutting

equipment Ø Motorized equipment Ø Electrical equipment Ø Ladders Ø Fire equipment Ø First aid equipment Ø Safety harnesses Ø Confined space entry

Registers kept up to date on site safety

files


Document Number




8.2 The Project Site Physical Conditions

Preparation for the site establishment will be addressed in a site establishment risk assessment. Before construction work is commenced the appointed competent person in writing will perform a Risk Assessment. These risk assessments shall include as a minimum;

• The identification of risks and hazards where persons may be exposed to; • The analysis and evaluation of the hazards identified; • A documented plan of procedures and method statements to mitigate, reduce or control the risks identified; • A form of monitoring plan; and • A form of review plan.

The site safety officer will ensure that a copy of the Risk Assessment is available on site for inspection by the Client/Clients Agent, employee, Health and Safety Representative or any member of the Health and Safety Committee. The site safety officer will ensure that all employees are informed, instructed and trained (task specific training) with regards any hazard and related work procedures before any work commences and thereafter, at such times as may be determined in the Risk Assessment. The awareness of risks and hazards can be addressed at toolbox talks/crew talks and induction sessions. All visitors to the Construction Site will undergo adequate Health and Safety Induction pertaining to the hazards prevailing on the site, and shall be provided with the necessary personal protective equipment.

The client and members of the SHEQ Auditing teams will keep proof of employee induction in the site safety documentation for access/review. Weekly tool box talks will be conducted prior to the day’s work. Employees will sign the attendance register and the Site Safety Officer will keep completed registers. A Site Safety file with all the relevant registers, the Site Safety officer in the safety office will keep certificates and inspections.

8.3 Fall Protection

All personnel working where there is a fall risk must be declared medically and psychologically fit and in possession of working at height training. Proof of medical examinations conducted by an occupational practitioner will be kept in the Site safety file. A psychological questionnaire will be completed by every person required to work on heights prior to the task. The Site Safety Officer will keep the completed forms on file. All relevant personnel will be provided with fall arrest equipment with suitable and sufficient strength for the purposes for which it is being used having regard to the work being carried out. Where necessary, life lines will be installed for the purpose of fall protection.


Document Number




All unprotected openings in floors, edges, slabs, hatchways and stairs will be adequately barricaded and suitable visible means will be used to demarcate such barricading. Where roof work is being performed no employees will be permitted to work on roofs during inclement weather conditions. Suitable working platforms shall be provided so as to adequately carry the weight of any person utilizing the platform for the purpose of sheeting/cladding.

8.4 Temporary Works

All Temporary works is to be carried out under the supervision of a competent person appointed in writing. The Construction Regulation 6(1) appointments include the erection and dismantling of temporary works. All temporary works must be adequately designed, erected, supported, braced and maintained so that it will be capable of supporting all anticipated vertical and lateral loads that may be applied to the Temporary works. All drawings pertaining to the design of the formwork or support work are to be kept on site and must be available on request by the Client, Clients Agent or Employee. A competent person shall inspect the temporary works immediately before, during and after the placement of concrete or any other imposed load, and thereafter daily until the temporary works has been removed and the results recorded on the necessary Quality Assurance documentation. Any temporary works work that is found to be damaged or weakened to such a degree that its integrity is affected, shall be safely removed or reinforced immediately. As far as what is reasonably practical, the Health and Safety of any person will not be affected through the use of solvents or oils, or any other similar substances. All employees that are required to erect, move or dismantle temporary works will be provided with adequate training and instruction to perform these operations safely.

8.5 Excavation Work

The will ensure that all excavation operations are carried out under the supervision of a competent responsible person appointed in writing. Suitable steps will be taken to prevent as far as reasonably practical any person being buried or trapped by a full dislodgement of material in an excavation. Any excavation that exceeds 1.5 meter in depth is to be adequately battered, shored or braced. Safe access shall not be further than 6m from the point where any worker within the excavation is working. Where the integrity of an existing building’s foundation is at risk, owing to any excavation in the vicinity, steps will be taken as necessary to ensure the stability of the existing structure. Excavations operations, including all battering, bracing and shoring will be numbered and inspected;

• Daily before work commence • After any blasting operation • After an unexpected fall of ground


Document Number




• After any substantial damage to supports • After any rain

Excavations operations will be adequately protected with a physical barrier (Hard, solid barricading) to prevent personnel from accidentally falling into the excavation. The use of barrier tape only for barricading purposes will not be allowed. Flashing lights during night time will be erected if the excavation is next to a road. Adequate measures will be taken not to affect any electricity, water or gas services during any excavation operations. All such services must be clearly indicated by the client before any such operations with written permission given to proceed with the excavation process.

8.6 Scaffolding

All erection and dismantling of scaffolding will be done by competent personnel. The supervisor of any scaffolding team will be certificated and appointed in writing. All scaffold erectors will be trained by an accredited facility. Safety harnesses will be used on all scaffolding with a height of 1.8 meters and above. The erection of any scaffolding will comply with all requirements as stipulated in SANS CODE 10-085, and Construction Regulation Section 16, and as a minimum be fitted with the following:

• Toe boards to prevent slipping • Correct and sufficient braces to ensure integrity • Access ladders for personnel • Correct and sufficient floor boards (preferably total floor coverage) • Sole plates to ensure stability of the scaffold

Daily and after inclement weather, inspections will be carried out on all scaffolding to ensure the integrity of the erected scaffold.

8.7 Explosive Actuated Fastening Devices

Trained competent personnel shall only use explosive actuated fastening devices. All cartridges shall be stored separately from the explosive powered tool and will be kept in a lockable container. Register to be kept regarding cartridges used. Warning notices will be placed wherever explosive actuated fastening devices are used. The issuing of cartridges and nails/studs will be recorded in a register and recipients will sign for all such items.

8.8 Cranes

All carnage will comply with the Driven Machinery Regulation & Construction Regulation 22. All mobile cranes must be fitted with anti two block, free fall devices and alarm systems for overloading. Crane lifting equipment and the physical condition of the crane itself will be checked and logged in a suitable register before each operation. Competent persons will conduct such inspections. All crane operators will hold current licences as issued by a suitably accredited organisation and all lifting gear and equipment will have current test/load certificates. All equipment will be adequately marked, suitably stored,


Document Number




checked daily and kept on a suitable register. Cranes to have wind meters installed as required under New Construction Regulations 22.

8.9 Construction Vehicles and Mobile Plant (CR 23)

All construction vehicles and mobile plants used on the Site will conform to the following: • Be of an acceptable design and construction (fit for purpose of work). • Will be maintained in a good working condition. • Will be used with due regard to safety and health. • Will be operated by employees trained declared medically and psychological and authorized to operate such

machinery. • Will be properly controlled in any work situation by adequate signalling or control arrangements to guard

against the danger of movement of vehicles and plant, so as to ensure the continued safe operation. • Will be equipped with an audible reverse alarm • Will be inspected daily prior to use by a competent appointed person and the findings recorded in a register

and available with the operator on his vehicle/plant. • Flagmen will be used in certain areas according to permit conditions.

No person shall be permitted to ride on any construction vehicle or mobile plant other than in a safe place provided for that purpose.

8.10 Electrical Installations and Machinery

On completion of installation, the competent person will issue a Certificate of Compliance for all the temporary installations. This includes all temporary installations on Site as well as in the Site establishment area. All temporary electrical installations will be authorised by a competent person, inspected on a monthly basis and recorded on a register that must be kept on Site.

8.11 Use and Temporary Storage of Flammable Liquids

All flammable liquids will be stored in such a manner as to mitigate the risk of fire or explosion. Flammable liquid stores shall be placed away from all other stores, offices or personnel eating areas. Temporary stores will comply with OHS Act requirements (GSR 4(10)). Well ventilated, prevent spillages, bund wall that will contain 110% of quantity be kept in store. Adequate no smoking and no naked flame signage will be displayed in the vicinity of the flammable liquid/paint store.

8.12 Housekeeping

A place for everything and everything in its place. The following construction materials have been identified that will be delivered, stored and used on the project: • Reinforcing bar


Document Number




• Stone, sand and cement • Shuttering • Structural steel • Piping – Steel, UPVC and concrete • Motors and associated equipment • Sheeting/Cladding and associated equipment • All forms of fixing and bolting • Building materials The proper storage of the above materials and equipment will be done on a continuous basis ensuring any scrap, debris and office waste (glass, domestic waste and paper waste according to the environmental plan) is appropriately removed to the satisfaction of the client and contractual obligations. All stacking and storage of construction materials will be done in such a way so as to pay full regard to the safety and wellbeing of personnel and the environment. Areas will be demarcated for the storage of all construction materials to the satisfaction of both the Client and the construction supervision.

8.13 Fire Precautions

The following appropriate measures will be taken to avoid the risk of fire: • Sufficient fire extinguishers will be placed strategically in accordance to the risk of the outbreak of fire.

• Notices will be displayed in all places containing readily combustible or flammable materials.

• Oily rags, waste or any other substances liable to ignite will be removed and disposed of in accordance to the clients environmental requirements.

• Welding, flame cutting or any hot work done on site will be done only after the appropriate precautions have been taken to reduce the risk of fire – Fire extinguishers to accompany oxy acetylene welding and flame cutting equipment.

• Fire equipment to be checked monthly and the results logged in appropriate registers.

• Emergency escape routes and plan of action to be clearly displayed on notice boards as part of emergency procedures. This will be communicated to all employees.

8.14 Ablution and Welfare Facilities

There will be enough sanitary facilities on the construction site. A minimum of one male and one female toilet for every thirty workers will be installed and will be emptied using a honey sucker and waste matter will be removed from site.

The Safety Officer and Health and Safety Representatives will do inspections of the facilities at regular intervals.


Document Number




Sheltered eating area will be provided where employees can eat if required to do so. Change rooms will be provided at the site office or sub-contractors yard. This area will also be ideal for inductions; morning toolbox/crew talk meetings. All workers will come dressed to site in the relevant PPE.

8.15 The Control of Subcontractors

All subcontractors working on site will comply with the following: • A Pre-Qualification Questionnaire has to be completed prior to the appointment of any contractor to ensure

compliance to Construction Regulation 5 & 7.

• All subcontractors will prior to start of project be issued with a copy of the Health and Safety Plan and relevant project Health and Safety specifications.

• Prior to start of the work the subcontractor will submit a Health and Safety file to the Project HSE

management for approval. Where applicable the fall protection plan will also be submitted.

• Risk assessments will be submitted by the subcontractor and approved by the Site management prior to the start of the work.

• In the event that a subcontractor does not have a health and safety plan, he will abide by Health and Safety

Plan.

• Sign a mandatory agreement as per Section 37 (2) of the Occupational Health and Safety Act.

• The subcontractor will also be appointed in terms of Construction Regulation 5 (3) (b).

• All employees including the management and supervision of the subcontractor will be required to do induction training done by the Site Safety Officer.

• Identify a senior employee/ Safety Officer working for the subcontractor who will be responsible for Health

and Safety of the employees of the subcontractor and who will be first link between the JV and the subcontractor with regards to safety on site.

• If the subcontractor has more than 20 employees on site, a Health and Safety representative will be elected,

trained by the subcontractor and appointed. Appointed Health and Safety Representatives of the subcontractor will form part of the Site health and safety committee.

• Take adequate steps to ensure that all employees working for the subcontractor abides by the policies and

requirements of the construction site Health and Safety plan.

• Subcontractors must submit sufficient proof of good standing in terms of a form of workman’s compensation insurance and if expatriates, emergency evacuations for any medical problem.

• Monthly audits will be conducted on sub-contractors SHE Files to check compliance.


Document Number




8.16 Personal Protective Equipment

The issue and control of PPE will be done according to CON-HIR-PRO-007. • The Principle Contractor and every appointed subcontractor must go through a process of risk assessments,

identify and personal protective equipment is required for specific tasks.

• The identified equipment must comply with recognized safety specifications, sub-standard or poor quality equipment may not be supplied to persons working on the project.

• The users of the equipment trained to use the equipment and acknowledge this training.

• A formal inspection carried out on a monthly basis to determine proper usage and condition of equipment.

• Health and Safety Representatives will include personal protective equipment into their monthly inspections.

• PPE relating to the task will be issued to the employees.

8.17 Site Security and Transport

The Site camp will be locked and all offices and containers will be locked daily. The project traffic accommodation plan will be adhered to. Maximum speed on Site is 20 km/h. Employees will either be transported to Site or travel by foot. No one will be transported on the back of a LDV or with equipment.

8.18 Traffic Control

A traffic management plan must be drawn up for the control of traffic including the following: • General public interface; • Maintenance crews on infrastructure roads; • Company vehicle operator training; • Operational machinery; • Excavations; • Vehicle safety standards; • Equipment and vehicle inspections; • Defective light vehicles and mobile plant; and • Search and rescue and emergency access.

9 Audits • will be required to do a “monthly safety walk about” to carry out Safety Health and Environmental checks. All

deviations will be communicated immediately and appropriate actions taken to correct these deviations. A copy of the “walk about” will be given to the Safety Officer for filing.

• Copies of this walk about will be forwarded to the client and the SHEQ Manager.


Document Number




• The Safety Officer will conduct safety audits on site every month.

• The Head Officer Safety Manager will conduct Internal Safety Systems Audits on Site. These audits will

determine system compliance and status of Safety, Health and Environmental conditions on Site.

• The overall objective of this audit is for site to attain and maintain the Gold status rating as a minimum throughout the duration of the contract.

• Legal compliance client audits will be carried out by the Client.

10 Emergency Response It is required that a copy of the emergency plan for the construction Site is drawn up. All emergency response plans will be discussed with the workforce. Employees must be informed of the emergency escape routes; emergency gathering point and emergency telephone numbers.


Document Number




The master copy of this document is maintained on an electronic document management system. It is the users responsibility to ensure that the latest revision of this document is in use and to ensure proper and accurate application of its contents. Printed 14-Nov-2016

11 Document Revisions Date Revision Description of change

14November 2016 01 OHS Act Appointments and Regulations as per new CR 2014.

Prepared by : T. Keokame

Rasejo Projects

Itsoseng Community Health Centre Prepared by Rasejo Projects

DEMOLITION PLAN FOR ITSOSENG COMMUNITY CENTRE DEMOLITION PLAN

The aim is to eliminate the risk of any person from injuring themselves or causing injury to others or damage to property. To identify any unsafe conditions during the demolition process, it is necessary that a list of those areas to be demolitioned be identified where a possible risk/s that can cause injuries or death of a person. It is policy to provide protection for all persons exposed to unsafe conditions whilst having to execute their work. Responsibility A contractor shall designate a competent person responsible for the preparation of a demolition plan.

1. Height & distance to the boundary

• The sections of walls to be demolished are walls inside the 10111 Centre (Mafikeng) building and will vary in dimensions as in some rooms demolition will be done to walls in order to make way for new windows, door while in other it will to merge two separate offices.

2. Type of walls to be demolished.

• The existing building’s walls are constructed of single masonry walls with brick

force. • The buildings are generally constructed of a concrete floor slab and

presumably strip footings. There is no basement in this building.

3. Demolition methods

• The stripping out and removal of non-structural elements will be undertaken utilizing manual labour who would be dressed in required PPE. The material will be removed from site using small to medium sized trucks.

• The sections of the structure will be demolished using hammers, jack hammers, and chisels during demolition process, erosion control measures will be established. These will include treatment of dust and relevant PPE will be supplied to workers.


4. Materials handling

• Materials handling will be by mechanical plant including front end loader. The debris will be carted offsite to the approved dumping area / recycling centre.

• The hazardous material will be treated separately.

5. Proposed sequence

• In principle, the demolition process will be undertaken in the reverse sequence as construction;

• Essentially, the internal finishes will be striped out. The services will then be removed including pipe work and conduits. The facades will be removed where necessary then the identified sections of the structure will then be demolished using hammers, jack hammers and chisels.

• It is estimated that it will take 4 days to demolish and clear the site.

6. Protective Measures

• The area around the demolition works will be barricaded off with barricading material, e.g. netting or other approved material, Temporary warning signs: NO ENTRY! DEMOLITION WORKS IN PROCESS! There will also be these symbolic signs displayed: HARD HATS! GOGGLES! SAFETY BOOTS! GLOVES! DUST MASKS! EAR PLUGS!

• Additionally where risk arises of material falling, overhead protection will be provided.

• During demolition, dust control measures will be used to minimize the spread of dust.

• We will have a senior representative on site at all times to ensure compliance with safety guidelines and agreed work methods.

7. Environmental Management Policy

• A detailed environmental management plan has been provided in our OHS

Plan.

8. OHS Policy

• A detailed OH&S Policy has been provided in our OHS file (Section 01).


9. This is the flow process that will be followed during the demolition 9.1 Dust screen/Temporary Barriers, Screens, etc. (Where applicable)

Inputs Regulations Process Outputs 1. Barricading material, e.g. Netting or approved material, Temporary warning signs: NO ENTRY! There will also be these symbolic signs displayed: HARD HATS! GOGGLES! SAFETY BOOTS! GLOVES! DUST MASKS! EAR PLUGS!

CR 8 CR 14 Hoarding off all specified areas where construction will take place in to prevent pedestrians and public from entering the area

A safe working environment

9.2 Breaking up and Taking out Existing Work

Inputs Regulations Process Outputs 1. Conduct toolbox talks & wear relevant PPE

Safety Management System (Section 8)

Explain to all employees who is performing the work the dangers of working at heights on scaffolds and demolishing work

Informed workers

2. Erect scaffold next to the wall to access heights

CR 8 CR 10, CR 14& CR 16

1.Use competent scaffold erectors 2. Inspect scaffolds daily 3. Wear safety harnesses when doing any work above 2.0 meters 4. Wear correct PPE, Hardhat, gloves, safety spectacles, ear protection and boots 5. Discuss R.A. with

Informed workers


workers 6. Constant supervision

3. Check all demolishing equipment before work commences, i.e. jackhammers, and hand tools like hammers, etc.

CR8, CR 8, CR 14, CR 21, CR 24, CR 32

1. Wear correct PPE 2. Use only competent

employees to work with equipment

3. Constant supervision

Informed workers

4 Remove copper piping, ceilings, carpets, ceramic floor tiles, doors, window frames, geyser, security grilles, etc. as specified

EMR 9, CR 8,CR 14, CR 24& CR 27

1. Wear correct PPE 2. Wear harnesses 3. Removal of copper

piping, ceilings, carpets, ceramic floor tiles, doors, window frames, geyser, security grilles, etc.


5. Competent workers

Dust, damaged roof nails, rubble, damaged material, noise

5. Demolish the sections of walls and screeds as specified

EMR 9, CR 8 CR 8,CR 14 CR 24 & CR 27

1. Wear correct PPE 2. Wear harnesses 3. Break from top to

side in horizontal sections

4. In case of heavy objects, ALL demolishing will be directed away from the scaffolds!


6. Competent workers

Rubble from demolished wall, scarified floors, dust, noise

7. Stockpile all debris and clean area

CR 6, CR 27,& CR 29 l. Wear correct PPE 2. All debris will be

stockpiled and disposed off at the end of the shift

2. Clean the area to prevent any tripping hazards 3. Constant

supervision

A clean working area


8. At the end of the shift all debris will be disposed off

CR 8,CR 23, CR 27 & CR 29

1. Wear correct PPE 2. Use competent

workers 3. Constant

supervision 4. Perform

Housekeeping

A clean site

PREPARED BY:

The procedure for demolition work inside building will be as follows:

1) All existing services will be shown and identified by the client.

2) Where required a scaffold system will be erected as a working platform.

3) The structures will be stripped of internal and external

fittings, doors, windows etc. prior to any structural demolition.

4) If the building contains asbestos, an approved asbestos removal contractor must be contracted to remove and properly dispose of all asbestos–containing material. Where possible the asbestos removal work to be completed before starting the rest of the demolition.

5) All services to be identified. All the electric power lines and cables, gas lines, telecommunication lines and water and sewerage lines to be located.

6) Fire Extinguisher equipment to be kept in place for as long as possible. Adequate temporary fire services will be provided where necessary.

7) Demolition sequence to be properly planned. The sequence

in which a structure is demolished can be critical to the safety of the workers and the employees of ITSOSENG COMMUNITY HEALTH CENTER on the site.

8) Demolition tools and equipment to be used safely. Check that compressors, jackhammers and other pneumatic tools are properly maintained and fully serviceable.


Document Reference:

ICHC/HC/01

REV 01

SAFETY PLAN Date: NOVEMBER 2016

DEMOLITION WORK METHOD STATEMENT

9) Workers working at heights to be protected from fall. Toolbox Talks to be done on all workers to inform them of any risks involved.

Prepared by T. Keokame


ContractPart C4: Site Information Page 1 of 1

C4.1Site Information

See attached site paln

C4.1 THE SITE

Stand 1180, Itsoseng, Mafikeng, Northwest Province

C4.2 WORK AREA

The existing Itsoseng Hospital Premises

C4.3 ACCESS

Main acces gate of the CHC


Part C4.1 Site Information


CALCULATION OF PENALTIES

CALCULATION OF PENALTY PER DAY (EXCLUDING VAT)

CONTRACT PERIOD RATE PER R100 OF ESTIMATE1 month 27,5 cents

1,5 months 22 cents2 months 16,5 cents

2,5 months 13,5 cents3 months 11 cents

3,5 months 9,5 cents4 months 8,5 cents

4,5 months 7,5 cents5 months 6,25 cents6 months 5,75 cents7 months 4,75 cents8 months 4 cents9 months 3,75 cents

10 months 3,5 cents11 months 3 cents12 months 2,75 cents14 months 2,5 cents15 months 2,25 cents16 months 2 cents18 months 1,75 cents20 months 1,5 cents21 months 1,5 cents24 months 1,25 cents30 months 1 cent36 months 1 cent42 months 1 cent

PENALTY PER DAY ROUNDED OFF AS FOLLOWS:

- R500 nearest R5- R1 000 nearest- R5 000 nearest- and above nearest

EXAMPLE

Estimated contract value = R2 500 000 (excluding VAT)Contract period = 12 months

x 0,0275100

=

Therefore rounded off to the nearest R10.00

=

PENALTIES ON CONTRACTS IN PHASES

Penalties must be calculated proportionally on the estimated contract value of each phase

R2 500 000

R687,50/day

R690,00/day

R0R501 R10R1 001 R50R5 001 R100

A. OUTLET

B. INLET

C. OVERFLOW

D. DRAIN

TYPE OF FLANGE

65mm

80mm

100mm

100mm

1600/3(sabs1123)