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INSTALLATION OF CCTV ON RENTAL BASIS Show Details

INSTALLATION OF CCTV ON RENTAL BASIS IN BRANCHES UNDERDEHRADuN

REGION

TENDER PROCESS

1.INVITATION OF TENDER OFFERS

Central Bank of India,Regional office Dehradun invites sealed tender offers in two bid system

(Technical and Commercial bid) from reputed venders

FOR

Installation of CCTV at Bank’s branches fall under the jurisdiction of Dehradun Region

Last date of submission of Tender05/08/2013

No brokers /intermediaries shall be entertained. The bank reserve the right to reject any/all applications

without assigning any reasons.

2.Scope of work

The Bank intends to install CCTV at its selected branches under the jurisdiction of Dehraadun Region

1) 17 Branches.

3.Configuration of the CCTV shall be as under:

Configuration of one complete set / unit :-

8 channel DVR :

2000 GB HDD (Continuous/time lapse/event recording Mode)

Compression format H 264, Video Input-08 Videos

24 X4 FPS- Record Mode Manual/Sensor/Timer/Motion

Network interface- LAN

Display Resolution- 720 X576(PAL) or equivalent

Recording resolution Min 352x288(PAL) or equivalent

USB for taking back-ups.

6Nos. Dome Cameras – colour :

1/3 Sony/LG chipset- built in verifocal 36 mm , 8 mm Auto Iris Lens

420 TVL resolution, 0.5 Lux or better

Switch setting, adjustable facility for functions like AIUB, BLC, AGC

2 (Two) IR Camera :

IR weather proof bullet camera

420 TVL, 48 LED, 3.6 mm lens

12 volt and bracket

1/3 Sony/LG chipset.

Monitor :-

http://dcmail1.centralbank.co.in/mail2/persdehrro.nsf/iNotes/Mail/?OpenDocument&ui=dwa_lite_frame&l=en&gz&CR&MX&TS=20110721T113543,77Z&charset=ISO-8859-1&charset=ISO-8859-1&ua=ie

17” TFT (LG/SONY/SAMSUNG)

Cabling :-

RG-6 and 2 core 14 strand (ISI) in conduit

(Cost of cabling not to be included in rent. The cost at actuals shall be

additionally borne by the branch based on exact measurement)

The vendor/firm should indicate the Model, ( which fulfills the above Requirements ). Coloured

catalogue with all technical information printed should be enclosed.

4.Eligibility criteria for short listing

-PSA should in business for the last five years.

-Should have effective infrastructure for installation of CCTV system

-Should have credible supervisory infrastructure and network

-Should have certificate of registration

-Should have income tax clearance certificate and PAN No& Service Tax registration.

5. Branches to be equipped with CCTV system

1.CHAMPAWAT 2.CLEMENT TOWN 3.DAULAGHAT 4.GARAMPANI 5.GAUCHER 6. GHANSALI 7.

GOPESHWAR 8. HERBETPUR 9. KOSI BAZAR 10.KOTDWAR 11. MRK ROORKEE 12.SRINAGER 13. RACE

COURSE 14. RISHIKESH 15. BAURARI 16. UTTARKASHI 17.BAGESHWER

6.Period of Rental & other Terms of supply.

a.)The equipment shall be placed/installed at the identified branch, on rental for a minimum period of 5

(five years).

b) Subsequent to the completion of the period of five years’ rental, the bank can opt for renewal of the

rental for further period or either returning the system and get a new system on rental basis, after

negotiations, at the discretion of the Regional Manager.

c) The vendor shall provide comprehensive maintenance support to the product installed with no cost

implication to the bank, throughout the rental period (

cabling not included)

d) Rental payments shall be made centrally at Region level, in advance, on quarterly basis, by 10th

of

each month.

e) The rental shall be quoted per month, per branch, exclusive of all taxes. Taxes/duties shall be paid at

actuals as applicable from time to time at various places. No other charges shall be applicable.

f) Equipment supplied shall be absolutely new.

7.General terms and conditions:

The firm identified for installation of CCTV will be required to enter into a service level agreement.

General points for SLA are as follows

a) Installation of CCTV system and its commissioning:

The vendor shall be responsible for installation & commissioning of the order item(s) at the site and for

making them fully operational at in extra charge within clear 45 days of the date of order.

b) Submission of an undertaking:

The vendor has to submit an undertaking signed by the Regional head/CEO, certifying that all

components/parts /software used in the standalone DVR based CCTV systems ie. DVR ,cameras

,,monitor etc are original with new components/parts/software.

c) Cancellation of contract:

The bank may cancel the entire rental order and return the items back to the vendor at vender’s cost and

risks’ in case of discrepancy in equipment installed.

d) Training of banks staff:

The vendor ‘s technician at the time of installation of CCTV system will properly train staff members

of each branch to enable them to operate the system and play back.

e) Payment terms:

No advance /mobilization amount will be paid to the vendor’s .charges for installation &

commissioning of the equipment will be paid by the respective branches after successful installation

/functioning of CCTV system.

f) Validity of rental:

This will be for a period of five years . During this period no upward revision of monthly rent will be

accepted.

g) Order cancellation:

If the firm fails to provide CCTV within stipulated time schedule or the extended date communicated

by the bank,it will be breach of contract .the bank reserves the right to cancel the order/contract in the

event of delay.

h) Manuals/guides:

Equipment’s will have to be supplied with all the manuals /guides in electronic form /printed booklets.

i) Hardware warranty:

Vendor must warrant all equipment’s, against any manufacturing defects during the warranty period.

During the rental period, vendor shall maintain the systems and arrange repairing /replacement of all

defective components at the site for free of charge to the bank.

j) Attending to the complaints:

All complaints shall be attended within 72 hours of the complaints. If the equipment remains defective

for 7days from the date of lodgement of complaint, the vender is liable to forego rent for 15 days and if

it remains defective for 10 days continuously then the vender will not be paid rent of the equipment for

full month. Deduction will be made from the bill for payment.

k) Liquidated damages:

The vender has to complete the execution of DVR based CCTV system on rental basis, placed by the

bank with the vendor within a period of clear 45days,effective from the date of work order of the bank.

However, if the vender commits delays in the installation the vendor will be liable to pay a sum of 1%

of the total annual rent per site for each week of delay beyond the scheduled installation date by way of

liquidated damages.

l) Indemnity:

Vender shall indemnify, protect and save the bank against all claims, loses, action suits and other

proceeding ,resulting from infringement of any patent trademarks. Copy right etc.

.

m) Force majeure:

For purpose of this clause, force majeure means an event beyond the control of vender and not

involving the vendor’s fault ,such events may include ,acts of god or of public enemy, act of

government of India in their sovereign capacity, acts of war, fire ,flood.& strikes.

If a force majeure situation occurs, the vendor shall promptly notify the bank in writing of such

conditions and cause thereof within ten calendar days.

n) Resolution of disputes:

The bank and the vender shall make every efforts to resolve amicably, by direct informal negotiation

,any disagreement or dispute arising between them under or ion connection with the contract. if after

fifteen days from the commencement of such informal negotiations ,the bank and the vendor are

resolve amicably a contract dispute ; either party may require that the dispute be referred for resolution

by formal arbitration.

o) All question, disputes or differences arising under and out of, or in connection with the contract,

shall be referred to two arbitrators: one arbitrators to be nominated by the bank and other to be

nominated by the vendor . in the of above arbitrators not agreeing then the matter will be referred to an

umpire to be appointed by the arbitrators in writing before proceeding with the reference. The award of

the arbitrators and in the event of their not agreeing, the award of the umpire appointed by them shall

be final and binding on the parties.

8)Two bid offer

The offer will be in two parts, technical bid and commercial bid .Both the bids must be submitted at the

same time but in separate sealed covers addressed to Chief Manager. Central Bank of India, Regional

office,Rajpur Road Astelly Hall Dehradun.

Super scribed:

a)Technical offer

b)Commercial offer

9) Evaluation process

Technical offers will be evaluated on the basis of compliance with eligibility criteria, other

terms/conditions stipulated in the tender.

-If offer is incomplete and/or not accompanied by all stipulated documents.

-If any of the terms/conditions stipulated in this document ids not accepted/met

-If require information with appropriate documents in support of the same is not submitted.

The last date of submission of tender is 05/08/13 up to 5pm at Regional office,Central Bank of India,

Dehradun.

Central Bank Of India

RFQ Document

RFQ Reference Number: RO:SECY-AS:2013-14:1: Dated-

for

AMC of Alarm System and supply of New Integrated Alarm System

at Security Department

Central Bank Of India Regional office

Asttley Hall Dehradun

Last date for submission of tender is 05/08/2013.

Central Bank of India intends to engage reputed service providers / agencies to

carry out the AMC of our existing Burglar Alarm System. We also intend to

purchase new Integrated alarm system for our all branches in Dehradun region.

The vendor should complete the information of Annexure I,II and III and fwd

us. Quotations are thus invited from agencies for

1. Rates for servicing/ repairs for non comprehensive annual maintenance

contract of the existing Burglar Alarm system and Fire Alarm system at the

Branches/Offices. (As per Annexure II)

2. Rates for supply/ installation of new integrated alarm system (combined Fire

and Burglar Alarm system ) (As per Annexure III)

SCOPE OF THE AMC FOR BURGLAR ALARM SYSTEM

(a) The contract will be for two year.

(b) Company will supply only ISI marked or other related certified products.

(c) If the existing system goes beyond 50% of repairs new system i.e. Integrated

Alarm system is required to be installed for which rate will be finalized.

(d) There will be four mandatory visits in block of three months each.

Besides the mandatory visits any number of emergency visits will be made by the

vendor without any additional charges, to ensure that Alarms are always in working

order.

(e) Rates approved for AMC will be the same till the contract.

(f) Payment for AMC of security alarm system will be made by respective Branch/

offices on completion of half yearly basis after satisfactory performance report from

the Branch manager and recommendation from the concerned Regional Security

Manager after the completion of the half year.

(g) No advance payment will be made for any work.

(h) Besides routine visits, branches can call the company for any related

problem/work as & when required.

(i) Bank reserves the right to terminate/cancel the contract at any stage if the

services of company are not found as per the agreed terms & conditions or otherwise.

(j) Changes in the terms & condition can only be made with written agreement

between the Bank and the company.

(k) The technician visiting the Branch should explain the working of the system to

staff members of the Branch and advise them not to keep the keys in the panel board.

SCOPE OF QUOTATION TO INSTALL NEW ALARM SYSTEM

a. The warranty/guaranty period after installation of new Alarm System will be as per

the Company’s offer.

b. Company will supply only ISI marked or other related certified products.

c. Rates for installation of new system will be fixed and will be valid till the AMC

contract of the Burglar alarm system

d. Payment for AMC of security alarm system will be made by respective Branch

office after satisfactory installation and commissioning of the equipment by the

Branch manager with retention of 1% amount of the cost of Equipment as EMD till

one year. The payment will be released by the branch after completion of one year for

which the vendor is required to inform the branch.

TECHNICAL SUPPORT STAFF.

The list and details of the technical support team to be submitted with this

quotation. Company should have proper communication system and the hierarchy

must be submitted. The actual plan for visits should be given by the vendor so as to

analyze the efficiency of repairs.

PRICE VARIATIONS AND SUPPLY OF SPARES.

The vendor must give an undertaking along with the quotes that he gives

service commitment alongwith availability of spares for a period of two year. It is

mandatory for the company to submit the exhaustive technical specifications for the

new Integrated alarm systems with related devices like PIR sensor,magnetic sensors

etc with its valid certification .

DAYS OF SERVICE.

The provision by the vendor for maintenance service will be confined to the

Banks normal working days. Work will be undertaken on Sundays and holidays

except by prior arrangement in consultation with the Security Officer and the Branch

Manager in emergency conditions like untoward incident, VIP visit etc

PAYMENT TERMS AND CHARGES.

All payments of AMC will be made by Branch on completion of half yearly

basis after the satisfactory performance report from Branch Manager and the

Regional Security Officer. No penalty or interest etc., shall be payable by the Bank

for any overdue maintenance charges. Maintenance charges payable by the Bank will

be inclusive of all duties, taxes etc.

The contractor shall raise the bill at the end of half year from the date of

agreement along with summary of preventive and breakdown maintenance carried out

during that quarter.

The payment of new Integrated alarm system will be made after successful

installation and commissioning of the system with 01% amount kept as EMD with the

branch and will be returned by the branch after one year.

TERMINATION.

The bank may terminate the contract by giving 15 days notice. Maintenance

charges payable, shall be proportionately reduced for the remaining period and Bank

will be obliged to pay only for the actual period for which the vendor has provided the

maintenance service.

GENERAL.

The vendor shall be required to sign a Agreement as per Bank's Standard

Format incorporating various terms & conditions.

PENALITY CLAUSE.

The breakdown calls shall be attended immediately from the time of reporting.

In case of failure on account of contractor for the reason what so ever, he is liable to be

blacklisted and imposing such monetary penalty / fine as below will be considered .Firm

shall attend the fault of a Alarm System / new Integrated Alarm system promptly. If any

of the Fire Alarm System remains under break down for more than 48 Hrs., a penalty of

Rs.200 /- per six hours thereafter per fire alarm system shall be recovered from the

contractor.

Documents to be submitted

a. Annexure I

b. Annexure II

c. Annexure III

d. Technicians data as per para “Technical Support staff”

Annexure I

GENERAL TECHNICAL INFORMATION

1 Name of the Firm

2 Type of Firm Sole proprietorship/ partnership/ Limited

Company/ others

3 Year of establishment

4 Address of Main office with telephone

number/ FAX No.

5 Number of technical staff available with

the Firm ( give details)

6 Whether the Firm has ISO Certification,

if yes, give details

7 Whether on approved panel of any

Government Department/ Public Sector

Undertaking/ Banks (enclose respective

proof)

8 Whether any of the family members

working with CBI Bank, if yes, give

details.

Seal

(Signature of the tenderer)

Annexure II

Quotation for AMC of Existing Burgalar Alarm System:

Sr Item Rate

1 Non comphrehensive Annual maintenance contract for existing

alarm system at branches and extension counters in Pune Region

rate per branch/extension counter for 4 (four) mandatory visits-

one per quarter and any other break-down call(s) that has to be

undertaken within the quoted rates.

(taxes etc. if any has to be mentioned clearly)

(rates of spare parts that are not included in the AMC to be quoted

separately as per appendix „V‟ and the spares/items which are

included in the AMC as per appendix „IV‟)

Seal :


Date:

Annexure III

Quotations For New System Fire Alarm System

Sl Item Rate(Inclusive of

everything)

1 Package cost with below facility panel for fire and burglar

alarm system ,Central Monitoring System , Auto dialer,

Battery, 05 Panic/Push Buttons , 02 Magnetic sensor, 04

Heat detector, 04 Smoke detector, 01 PIR sensor , 02

Hooters ,

3 3 Zone control panel for BA

5 Battery

6 Detectors (Apollo/System Sensors/Wizmart)

(a) Ionization Detectors

(b) Optical Detectors

(c) Heat/Smoke Detectors

(d) PIR Sensors

7 Manual call points

Vibration Sensor

8 Auto dialer

9 Fire Hooter

10 Burglar hooter

11 Response indicators

12 Wiring

13 PVC Conduit

Seal :


Date:

Configuration of the Fire Extinguisher shall be as under.

. S.NO. Description Price

ABC MAP-50) POWDER BASED FIRE EXTINGUISHERS

1. Ceasefire Brand ABC Powder SP- Powder-2kg.



ABC MAP-90) POWDER BASED FIRE EXTINGUISHERS

4. Ceasefire Brand Map 90 ABC powder Fire Extinguishers 2 Kg.90



7. Ceasefire Brand C M ABC Map-90 SP-Powder-5Kg.

8. Ceasefire Brand C M ABC Map-90 SP-Powder-10Kg.

9. Ceasefire Brand Map 90 ABC powder Fire Extinguishers 25 Kg.

10. Ceasefire Brand Map 90 ABC powder Fire Extinguishers50 Kg.

11. Ceasefire Brand Map 90 ABC powder Fire Extinguishers 75 Kg.

CLEAN AGENT HFC- 236 BASED FIRE EXTINGUISHERS

12. Ceasefire Brand HFC-236 Stored Pressure Fire Extinguishers 2Kg.




16. Ceasefire Brand Ceiling Mounted Clean Agent (HFC-236) 5 Kg.

17. Ceasefire Brand Ceiling Mounted Clean Agent (HFC-236) 10 Kg.

CLEAN AGENT NAF HCFC- 123 BASED FIRE

EXTINGUISHERS

18. Ceasefire Brand Clean Agent- NAF- HCFC-123 2 Kg.



21. Ceasefire Brand Ceiling Mounted Clean Agent-5 Kg.

22. Ceasefire Brand Ceiling Mounted Clean Agent-10 Kg .

AFFF MACHENICAL FOAM BASED FIRE

EXTINGUISHERS

23. Ceasefire Brand AFFF-9Ltr Stored pressure

24. Ceasefire Brand AFFF-50Ltr Stored pressure Fire Extinguisher

WATER BASED FIRE EXTINGUISHERS

25. Ceasefire Brand Water-9 Ltr. Stored pressure Fire Extinguisher

26. Ceasefire Brand Water-50 Ltr. Stored pressure Fire Extinguisher

Co2 GAS BASED FIRE EXTINGUISHERS

27. Ceasefire Brand Co2 Gas Based Fire Extinguisher 2 Kg.

28. Ceasefire Brand Co2 Gas Based Fire Extinguisher 4.5 Kg.(SG)

29. Ceasefire Brand Co2 Gas Based Fire Extinguisher 4.5 Kg.

30. Ceasefire Brand Co2 Gas Based Fire Extinguisher 6.5 Kg.

31. Ceasefire Brand Co2 Gas Based Fire Extinguisher 2 Kg.

MONNEX POWER BASED FIRE EXTINGUISHERS

32. Ceasefire Brand Monnex pressure Fire Extinguisher 1 Kg.



CAR/ DOMESTIC USE FIRE EXTINGUISHERS/DETECTORS

35. Ceasefire Brand ABC Stored pressure Fire Extinguisher 650

Grams.

36. Ceasefire Brand ABC Stored pressure Fire Extinguisher 1Kg.

37. Ceasefire Brand Map 90 ABC Powder Fire Extinguisher 500

Grams

38. Ceasefire Brand Map 90 ABC Powder Fire Extinguisher 1Kg.

39. Ceasefire Brand Clean Agent HCFC-123 500 Grams

40. Ceasefire Brand Clean Agent HCFC-123 1Kg.

41. Ceasefire Brand Smoke detector Model 1LE

42. Ceasefire Brand GAS Leak Detector

43. Ceasefire Brand Smoke Detector Model 1L