inspection proforma of fesco sargodha

8/8/2019 Inspection Proforma of FESCO Sargodha

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INSPECTION PERFORMA FOR OPERATION SUB DIVISION

(2009 )

Name of Sub Division ____________________________________________________

Name of AM (O) ____________________________________________________

Date of Posting ____________________________________________________

Date of Inspection ____________________________________________________

(1) ATTENDANCE

Attendance Register properly maintained with initial of all staff or not. _____________

(i) Checked by AM (O) Daily ________________________________________

(ii) Checked by DM (O) on visit ________________________________________

(iii) Action against delinquents ________________________________________

(2) POSITION OF STAFF

Sr.No. Name of Post Sanctioned Posted Vacant Remarks

a) LS-I

b) LS-II

c) LFM-I

d) LFM-II

e) LM-I

f) LM-II

g) ALM

h) UDC

i) LDC

j) MRSS

k) MS-I

l) MS-II

m

)Meter Reader

n) Bill Distributor

o) TCC

p) Chowkidar

q) Naib Qasid

r) Sweeper

s) Security Guard

(3) VEHICLES DETAILS

a)

- On Road _________________________Nos.

- Off Road _________________________Nos.

- Repair Estimates if any, at what stage? _________________________Nos.- Unserviceable _________________________Nos.

Sr.

No.Type

Make /

Mo

del

Name of Driver with date

of his order & Nos.

Condition of Vehicle / Milo

Meter

1

2

3

4



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- Survey Reports prepared / Sent to DM (O) / M (O) Nos. ______ / Date_______

- Duty Slip on Daily Basis Being Issued / Not Issued

- Log Books being completed daily ______________ YES / NO

- Date/ Page No. of last entry in Log Book with name of user 1- ______________

2- ______________

3- ______________

b) DRIVERS

Sanctioned Posted Vacant Surplus

c) Vehicle is being driven by other than Driver _____________________(Yes / No)

Reason ___________________________________________________________

(4) T&P (Item wise attach list)

Available (In Sub Division) ___________________________________

Required as on ___________________________________ Demand sent vide Memo No. & Date ___________________________________

Date of last issue T&P from Store ___________________________________

Unserviceable ___________________________________

Survey Report / Return to Store (Details) ___________________________________

(5) OFFICE/COMPLAINT OFFICES ACCOMMODATION

• Departmental / Hired ___________________________________

• Condition ___________________________________

• Additional Requirement ___________________________________

•Land Availability for office building ___________________________________ / Residential Colony

(6) FURNITURE

Adequate / Inadequate ___________________________________

Condition ___________________________________

Requirement ___________________________________

(7) i) GENERAL CASES

Description

Pendingat the

beginning of month

Issued/

Receiv

edduringthe

month

Decided

duringthemonth

Pending atthe

end of the

month

Entry of disciplinary

action

recorded /Not recorded

in S/Book

Disciplinary Cases

Draft Paras

Advance ParasSummary of Important Points

Audit Notes Received from

Manager (IA)

Inspection Reports of

Director WAPDA Audit &

Chief Auditor

ii) All employee incumbency Register maintained according to standard format __Yes / No.

iii) Incumbency Register of Contract Employees maintained according to standard format Yes / No.

iv) Pension cases pending __________________________________ Nos. (Attach details)

(8) a) COMMERCIAL STATISTICS

Description As per CP 41 CP 13 Difference Action taken during Month

Domestic A-1(a)

A-1 (b)

Commercial A-2 (a)

A-2 (b)



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A-2 (c)

Industrial B-1

B-2 (a)

B-2 (b)

B-3

B-4Seasonal (B-1)

B-2

B-3

Bulk Supply (C-1)

C-2

C-3

Tubewells

Scarp D-1 (a)

D-1 (b)

Private (D-2)

b) Temporary Supply

a) Domestic E-1 (i)

E-1 (ii)

b) Commercial

c) Industrial E-2

d) Bulk

b) RUNNING LOAD EXCESS THAN SANCTIONED LOAD (Attach List)Sr.

No.A/C No. T/C

MDI

recorded

Sanctioned

Load

Action taken to regularize

the load

(9) LINE LOSSES

Present Year Previous Year Inc / Dec Remarks

Monthly

Progressive

(10) PRESCRIBED PERCENTAGE CHECKING

Category of Tariff General Industrial Tube Wells

Prescribed

Percentage

checking

LS Incharge 5% 15% 15%

MRSS

i) 15% Industrial and Tube Well Cases

ii) Meter Reading / Bill Distribution having connected load upto 40KW

and upto 20 general consumers per week.

AM (O)

i. Physical check at site reading and distribution of bills at least 2% of

industrial and Tube Well connection with connected load upto 40KW.

ii. At least 5 meters per day. Two meters to be checked should be those

which the Meter Readers have read the previous day.

DM (O)

Physically check at site at least 10% reading of meter of industrial and

commercial consumers having connected load above 40KW and upto

500KW and at least 02 meters a day – One Meter independent which has

not been checked by AM (O). Also check delivery of bills of consumers

whose readings are checked as mentioned above.

A) PERCENTAGE CHECK OF METER READING BY AM (O)

i) No. of connections checked during month _________ Total Checked ___________

ii) No. of connections required to be checked during month _____________________

iii) Personal efforts to stop pilferage of electricity(details to be attached) ____________

B) PERCENTAGE CHECK OF METER READING BY MRSS (Name)

i) No. of connections checked during month _________ Total Checked ___________

ii) No. of connections required to be checked during month _____________________

iii) Personal efforts to stop pilferage of electricity(details to be attached) ___________



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C) PERCENTAGE CHECK OF METER READING BY LS INCHARGE (Names)

(Attach list of all feeder Incharge)

i) No. of connections checked during month _________ Total Checked __________

ii) No. of connections required to be checked during month ____________________

iii) Personal efforts to stop pilferage of electricity(details to be attached) __________

(11) CONSUMERS CONSUMPTION REGISTER

Frequency

of Reading

Suspected

Cases

i) AC (Premises) Maintained ________Nos. Checked by LS __________

Updated ________Nos. Checked by AMO ________

Action taken _______Nos. Checked by DMO ________

ii) Industrial Maintained ________Nos. Checked by LS __________

Updated ________Nos. Checked by AMO ________


iii) Tube Well Maintained ________Nos. Checked by LS __________

Private Updated ________Nos. Checked by AMO ________

Govt/ Scarp Action taken _______Nos. Checked by DMO ________

iv) MDI Register Maintained ________Nos.

B-II Updated ________Nos. Checked by AMO ________


MDI Register Maintained ________Nos.

B-III Updated ________Nos.


MDI Register Maintained ________Nos.

B-IV Updated ________Nos.

Action taken _______Nos. Checked by DMO ________ v) Rise and Maintained ________Nos. Checked by LS __________

Fall Monthly Updated ________Nos. Checked by AMO ________

Register Action taken _______Nos. Checked by DMO ________

(12) METER READING DISCREPANCIES REGISTER

i) Discrepancy being pointed out by M/R during Month__________________ Nos.

ii) Total No. of cases pointed out in Sub Division ___________________ Nos.

iii) Follow up by MRSS during Month ___________________ Nos.

iv) Action taken by AM (O) _____________________________________

v) Cases where AM (O) site checked ___________________ Nos.vi) Cases where detection charged ___________________ Nos.

vii) Pending No. of cases at the end of the month for want of action __________Nos.

(13) KALAMZOO CARDS

i) Particulars filled on all Kalamazoo Cards of Sub Division _________ Yes/ No.

(Name, parentage, caste and address)

ii) Condition (Good / Bad)_________________ Bandage done __________ Yes/No

iii) Dated / Signature of MR/ MRSS / AM (O) on Kalamazoo Cards _______ Yes / No

iv) Reading date & Signature of M/R on Kalamazoo Card ___________ Yes / No

(14) CP-21-C

i) Signed by MR / MRSS / AM (O) (daily) _______________ Yes / No

ii) Estimated consumption Cases initialed by AM (O) ____________________ Nos.

iii) Abnormal Cases _____ Nos. Action Taken ____________________Nos.

iv) P.L / Same to same reading _________________________Nos.

v) Follow up Cases attended i) by MRSS ______ Nos. ii) by LS Incharge _______ Nos.

vi) Forwarding list memo is showing details of cutting / erasing / correction /MCO / RCO or

not __________________________

vii) CP-84 errors list in MR list being received from AM (CS) or not ___________________



of 11viii) Any difference found or not in (vi) & (vii) above __________ Action taken __________

ix) Delay in billing / Batch_____Days______ Officer / Official responsible _______

(15) REGISTER OF COMPLAINTS AGAINST M.Rs (Use standard format)

(Maintained / Not Maintained)__________ Total complaints during month ___________

(16) CORRECTION OF READING

No. of corrections during month___________ Action taken against M/R _____________

(Attach details)

(17) READING BATCH ISSUE REGISTER (As per standard format)______________

Rotation after 03 Months being made or not ___________________________________.

(18) METER SECURING / RECORD MAINTAINED/ NOT MAINTAINED _____________

(Separately for all tariffs)

Description

At the

beginning

of month

During

the

month

Total

During

Current

Month

Balance

i) No. of meters shifted outside the premises

ii) No. of meters properly installed/set right

iii) No. of Meters properly secured

(19) CP-87 (Attach Details)

i) No. of connections mentioned in CP-87 (Batch wise) ______________________

ii) No. of connections on which action taken _____________________________

iii) Age of oldest case __________________________________________________

iv) Ddetection of units on the discrepancy found in as per CP-87 ___________Units

(20) CP-90

i) Defective code being allotted by AM (O) or not __________________________

ii) Total No. of defective code punched by the computer

Single Phase ____________Nos. Three Phase _______________Nos.

iii) (a). No. of meters replaced as per CP-90 i) Single Phase ____________Nos.

ii) 3/Phase _____________Nos.

(b). No. of meters replaced other than CP-90 i) Single Phase ____________Nos.

(Detail of each case) ii) 3/Phase _____________Nos.

(21) CA-21, CA-22

Properly maintained or not in Sub Division ____________________________________

Name of LS responsible for not maintaining CA-21 _____________________________

Name of LS responsible for not maintaining CA-22______________________________

(22) NO. OF METERS LYING IN SUB DIVISION

Single Phase ______________Nos. Three Phase _____________________Nos.

RETURNED TO STORE / M&T DURING LAST MONTH

Single Phase ___________ Nos. Three Phase ____________________ Nos.

(23) DETECTION PROGRESS

PeriodNo. of Cases

detectedUnits Amount FIR lodged

Cases referred

to Police

Efforts by

AM (O)

Monthly

Progressive as per WCC

(24) RECOVERY (Use standard format as per Review Meeting)

i) No. ERO pending at the end of the month _____Nos. Amount __________ ii) ERO Register maintained with details of pending / removed material __________



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(25) ASSESSMENT, REALIZATION AND ARREAR FOR THE MONTH __________

Categ

ory

Openi

ng

Balanc

e

Assess

ment

Paym

ent

Paymen

t % of

billing

Closin

g

Balan

ce

Spill

Over

Net

Arre

ar

Un

Identifie

d Cash

Set a

sided

1 2 3 4 5 6 7 8 9 10

PVT

GOVT

TOTAL

Categ

ory

Disconnected ReceivableRunning

Arrear

Present

Month

Previous

Month

Present

Month

Previou

s Month

Preceding

Month of

previous Year

Prese

nt

Month

Previo

us

Month

11 12 13 14 15 16 17

PVT

GOVT

TOTAL

(26) CP-112 N

i) Action Taken (Daily / Weekly) on the lists ________________Yes/ No

(Attach list of the officials detailed on this job)

(27) CP-112

i) Action Taken (Daily / Weekly) on the list _______________ Yes / No

ii) Details of cases reappearing (Attach List) _______________________________

(With names of line staff responsible)

iii) Action taken against the officials (Attach details)__________________________

(28) CP-114 (Pending E.R.O list)

i) Action Taken (Daily / Weekly) on the lists _______________Yes / No.

ii) Details of cases reappearing (Attach List) ______________________________ (With names of line staff responsible)

iii) Action taken against the officials ______________________________________

(29) Technical

Sr.

No.

11-KV

Feeder

s

Length (HT/

LT)

Loading

Conditions

Area Planning

needed or not

Details of proposal for

area planning generated

1.

2.

3.

4.

5.

6.

7.

8.

(30) a) HT PROPOSALS

No. of HT Proposals GeneratedAt the beginning of month During the month Total

No. of HT Proposals executed



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No. of proposals executed and paper

received in Sub Division

Checking by AM (O) to identify the defects.

b) LT PROPOSALS

No. of LT Proposals GeneratedAt the beginning of month During the month Total

No. of LT Proposals executed

No. of proposals executed and paper

received in Sub Division

Checking by AM (O) to identify the defects.

(31) TRIPPING REGISTER

No. of Trippings (Above 20- minutes)

No. of Trippings (Below 20 minutes)

Names of Worst Feeders ___________________________________

Common causes of Fault 1._______ 2._______ 3._______ 4._______

Action Taken to stop repeated faults ___________________________________

(32) LINE PATROL BOOK

Frequency of Patrolling (Daily/ Weekly/Monthly)__________ Signed by AM (O) _____

Last date of Patrolling ___________________________________

Action plan to maintain continuity of supply ___________________________________

(details to be attached)

(33) LINE MAINTENANCE REGISTER

i) Maintenance Program of HT / LT Lines __________ (Running / Not Running)

ii) Set righting of services as a campaign _______(Yes/ No) Area _______________

Capacity of T/F _________________

Total services set right ___________

iii) Analysis by AM (O) regarding complaints having common type of faults ________

iv) Remedial measures taken/Action Plan by AM(O) (as a campaign) ______________

(34) a) TOTAL TRANSFORMERS IN SUB DIVISION

Category Total Number Total KVA Overload Nos. of Sick T/F Action taken (Attach details)

10-KVA

15-KVA

25-KVA

50-KVA

75-KVA

100-KVA

200-KVA

400-KVA

600-KVA

TOTAL

i) Transformer Maintenance Register (Maintained / Not maintained) ________________________

ii) No. of cases where load balances done during month (List Attached) __________________Nos.

iii) Date of last checking of loading of Transformer ______________________________________

iv) Action to change, over loaded transformers (Detail Attached) ________________________

v) No. of LT BUS BARS made (capacity wise) during month

vi) Cross entry in transformer maintenance Register / Page No. ________________

vii) No of securing of Bushes of Transformer during month _____________ Total ________

(Give cross entry Page on Transformer Maintenance Register)

viii) No. of Transformer where grant of connection stopped due to over loading ______ Nos.

ix) Action planed to save Transformers from damage _______________________________

Present Year Previous Year

Monthly Progressive Monthly Progressive

KVA

20

0

10

0

5

0

Total



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b) CODING REGISTER OF TRANSFORMERS.

Store Requisition

No. & Date

Capacity

of T/F

A/C

No.

SCO No.

& Date

SJO No.

& DateRemarks

Status of removed Transformer

M&T Result MRN No. & Date Remarks

(35) TRANSFORMER DAMAGED REGISTER

Present Year 10KVA 15KVA 25KVA 50KVA 100KVA 200KVA 400KVA

Nos.

Previous Year 10KVA 15KVA 25KVA 50KVA 100KVA 200KVA 400KVA

Nos.

ii) Lying at site in Sub Division _____________________________________ Nos.

iii) Repaired by T.RW _________________________________________

iv) Reinstalled _________________________________________

v) Damaged during warrantee period with name of manufacturer ___________ Nos.

vi) Scrap / Govt. _________________________________________

(36) EARTHING

i) No. of Earth Checking during the month_____________________________Nos.

ii) No. of Earthing checked (Progressive) _________________________ Nos.

iii) No. of Total Earth found Ok _________________________ Nos.

iv) Nos. of earthing provided as per above checking _____________________ Nos.

v) New Earth provided in system by Construction / ELR etc. ______________ Nos.

vi) Action plan for provision of earhting _____________________________

(37) ACCIDENTS

FATAL Current Year Previous Year Remedial measures taken

Employees Monthly Progressive Monthly Progressive

Public Man

Animals

NON FATAL

Employees

Public Man

Report sent

Action taken against official responsible as per Inquiry Report_____________________

(38) SAFETY MEASURES TAKEN AGAINST LOW CLEARANCE OF LT / HT /

SERVICE LINES / ENCROCHMENTS

i) No. of notices issued to public during month __________ Total ___________

ii) Fatal Nature Cases _________________

iii) Issue taken up with TMA / DCO / Zila Nazim _________(Details to be attached)

(39) SURPRISE VISIT TO CHECK THE STAFF ON JOB REGARDING SAFETY /

DEVELOPING SAFETY CULTURES.

a) VISIT OF AM (O)

i) Nos. of Site / Nature of work with details ______________________________

ii) Documents authorizing for the work __________________________________

(SJO/ MCO/ RCO / ERO / CRO/PTW) ____________________________

iii) Action taken against officials violating safety instructions _________________

b) VISIT OF LS (Name)

i) Nos. of Site / Nature of work with details ______________________________

ii) Documents authorizing for the work __________________________________

(SJO/ MCO/ RCO / ERO / CRO/PTW) ____________________________



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iii) Action taken against officials violating safety instructions _________________

(40) SAFETY PARADES

Last Safety Parade conducted on ___________________________________________

(41) JOB BRIEFING / PLANNING SAFETY REGISTER

Maintained in Sub Division by all LS or not __________________________________

Maintained in all Complaint Centers of Sub Division or not _____________________

(42) RENOVATION WORKS / CHAIN AUGMENTATION/ NEW ADDITION

Chain Augmentation Generated _______Nos. Executed _____________Nos.

Defects pointed out in works done by Construction / ELR / Line staff _______________

(43) DEFECTIVE POLES / REPLACEMENT

Total No. of Defective Poles in Sub Division as per last survey on ______ Nos. ______

Total No. of poles replaced (Progressive) _______________________________Nos.

Poles replaced during month ___________________________________________ Nos.

(44) ORIGINAL RECORD / COPY OF SR / MRN/ SJO ETC.

Maintained by SDC / AM (O) or not _________________________________________

(45) NEW WORKS HANDED OVER DURING MONTH

i) Colony electrification _______________________________________________

ii) Village Electrification __________________________________________ Nos.

iii) No. of cases personally checked by AM (O) _________________________ Nos.

(Details of defects pointed out with attached list)

(46) RECORD

i) Record of Sub Division being maintained properly ________ Not Maintained _____

ii) Names of Officials responsible for not maintaining the record _______________

iii) Name of Record Keeper _____________________________________________

iv) Office order No & date of nominating the Record Keeper __________________

(47) ACTION REGARDING THEFT OF MATERIAL

i) Register for theft of material (Maintained / Not Maintained) ________________

ii) Give Details (FIR / Patrolling / Police Contact 1124 & 15, cases referred by AM

(O) / DM (O) _____________________________________________________

iii) No. of cases where material got issued without Registration of FIR _______ Nos.

(48) PROGRESS OF CONNECTION

CategoryTarget

Progress

Pending Cases

Ripe

Cases

Problem

No. of connecti

onsUpto 40-

Mtrs.

Cable

No. of connecti

onsabove

40-Mtrs

Cable

No. of PCPoles

required forconnectionsabove 40-

Mtrs CableDomestic

Commercial

CategoryTarget

Progress

PendingCases

Ripe Cases Problem

Industrial

Tube Well

Telecommunication Towers

Oldest Cases



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Domestic _________ Reason of pendency ___________________________

Commercial _________ Reason of pendency ___________________________

Industrial _________ Reason of pendency ___________________________

Tube Well _________ Reason of pendency ___________________________

Communication

Tower

_________ Reason of pendency ___________________________

(49) i) Service Connection Register (All Tariff) Maintained / Not Maintained ________

ii) Service estimates prepared with sketch or not ____________________________

iii) Proper proof of ownership available in all file or not. ______________________

iv) Files maintained / not maintained (Month wise / Year wise) _________________

v) No. of sites visited by AM (O) for checking of service estimate during the month

________ Nos. Total checked _________________________________

vi) Action taken on the discrepancies observed during checking ________ (Attach detail)

(50) EMB

i) E.M.B maintained by LS _____________________________________Yes / No

ii) E.M.B checked by AM (O) ___________________________________Yes / No

iii) EMB Analysis

Tariff Connections installed upto

Application No.

Measurement recorded by LS

upto Application No.

Physical percentage checking made

by AM (O) upto Application No.

A-I

A-II

BD

a) Pending Cases. ______________Nos.

b) Discrepancy pointed out by AM (O) in Service Estimates / Site at the time of

EMB checking ____________Nos.

c) Action taken on the discrepancies (Attach Details) ________________

vi) Priority Lists displayed regularly or not _______________________________

(51) PROMPT BILLING

Tariff Connection installed uptoApplication No. with date of

installation

Billing made upto Application No. withthe date of installation of connection and

Billing month

A-1

A-II

B

D

(52) STATUS / DETAILS (to be attached) OF COMPLIANCE OF PREVIOUS

INSPECTION REPORTS / CARRIED OUT BY

i) Deputy Manager (Operation) No. ____________ Dated: _____________

ii) Deputy Manager (Technical) No. ____________ Dated: _____________

iii) Deputy Manager (CS) No. ____________ Dated: _____________

iv) Manager (Operation) No. ____________ Dated: _____________

(53) DETAILS OF HINDRANCE IN PERSONAL EFFORTS BY AM (O)

1- ______________________________________________________________

2- ______________________________________________________________

3- ______________________________________________________________



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