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EXHIBITOR PROSPECTUS
TM
• Attendee Demographic Information
• Exhibitor Benefits and Calendar
• Exhibit Hall Floor Plan
• Sponsorship and Advertising Opportunities
INSIDE
Exhibit at AHRMM16 to Gain Access to 1,000+ Healthcare Supply Chain Buyers
WWW.AHRMM16.ORG
DO YOU HAVE A NEW PRODUCT DEBUTING IN 2015 OR 2016?
AHRMM16: COLLABORATING TO ACHIEVE THE TRIPLE AIM
SAN DIEGO CONVENTION CENTER
CALIFORNIA
CONFERENCE DATES: JULY 31 -
AUGUST 3, 2016
EXHIBIT DATES:
AUGUST 1 - 2, 2016
AHRMM16 Conference & Exhibition: The premier education and networking event for the healthcare supply chain field.
1,000+ attendees: supply chain executives, directors, materials managers, and healthcare buyers
3 days of continuing education, knowledge sharing, and networking
55+ learning labs covering the latest healthcare supply chain best practices and trends
200 exhibiting companies
6 dedicated exhibit-only hoursE X C L U S I V E
E X H I B I T O R B E N E F I T S
FIRST-TIME EXHIBITORS: MEET QUALIFIED NEW LEADS ALL IN ONE PLACEAre you new to the AHRMM Exhibition? Be sure to exhibit in the New Exhibitor Pavilion, a block of booths in a high traffic area reserved for the first-time exhibitors. AHRMM Conference attendees are always on the lookout for new products, technology solutions, and supplies. This section makes it easy to capture their interest and get the exposure you need to drive sales.
NEW! AHRMM START-UP PAVILION ($1,500 TURN-KEY KIOSK)Are you a brand new company (launched in the last 12 months) with a new solution for the healthcare supply chain? Our new Start-Up Pavilion may be just what you are looking for. For a reduced exhibit fee, AHRMM will provide you with a turn-key kiosk on our show floor, giving you unique access to the healthcare supply chain audience and a chance to validate that our event is the right for your healthcare solution.
Company listing in print and digital conference materials*
1 full conference and 3 exhibit hall badges
NEW! FREE post-show attendee list
FREE marketing tools
Exclusive advertising and sponsorship opportunities
▷▷▷ CHOOSE YOUR BOOTH TODAY! CONTACT SCOTT NARUG AT [email protected] ◁◁◁
Note: Kiosk includes your company logo, counter top (approx. 40”x28”), and power outlet for your optional laptop. To qualify for the Start-Up Pavilion, company may not have exhibited at AHRMM in the last three years.
*For exhibitor to receive benefit, AHRMM must receive Exhibitor Application and full payment prior to printing deadlines.
MAKE THE INTRODUCTION AT AHRMM16!Register now to generate sales leads for your products that are new since AHRMM15 or have been released within the last 12 months (August 2015 - July 2016). Participants in the New Product program will receive special booth signage, New Product icon in the AHRMM16 Guide, and will be included in the listing of new products on the AHRMM16 website one month before and after the conference.
www.ahrmm16.org
www.ahrmm16.org
More than 1,000 supply chain decision makers and key influencers will gather on the exhibit floor at AHRMM16. Make sure your company is there to capture their interest, develop new business partnerships, and drive sales. Totals reflect registered attendance from the AHRMM15 Conference in Indianapolis.
AHRMM16 ATTENDEES HAVE THE POWER TO SHAPE YOUR SALES SUCCESS
Level of Responsibility
Type of Institution
31% Director/Administrator
27% Manager/Supervisor
19% Executive
14% Consultant
7% Buyer/Technician
2% Other
32% Hospital/Medical Center
23% Integrated Delivery Network (IDN)
10% Group Purchasing Organization (GPO)
8% Academic Institution
7% Acute Care Facility
6% Consulting Firm
6% Other
4% Manufacturer
2% Military/VA/Government
1% Distributor
1% Rehabilitation Center
Areas of Buying Influence*69% Medical/Surgical 54% Operating Room 50% Central Services44% Administration 44% Cardiology43% Emergency42% Diagnostic Imaging41% Environmental Services39% Mailroom/Printing36% Facility Planning & Construction 36% Physician Clinic35% Oncology17% Other
*Attendee survey permitted multiple responses; totals will exceed 100%.
www.ahrmm16.org
AHRMM16 EXHIBITION CALENDAR
FOR ALL CONTRACTS RECEIVED BEFORE JANUARY 15, 201630% deposit of total rentalmust be paid no laterthan 30 days from invoice date.
JANUARY 15, 2016 Full Balance Due
MAY 2016Exhibitor service manual sent to exhibitors
SUNDAY, JULY 31, 2016 8:00 am – 5:00 pm Exhibitor move-in and setup
MONDAY, AUGUST 1, 2016 7:00 am – 1:00 pm Exhibitor move-in and setup 2:30 – 6:00 pm Exhibit Hall open
TUESDAY, AUGUST 2, 2016 9:00 am – 12:00 pm Exhibit Hall open 12:00 – 7:00 pm Exhibitor move-out
WEDNESDAY, AUGUST 3, 2016 8:00 am – 12:00 pm Exhibitor move-out
Reserve Your Space Today!
Contact the AHRMM16 Senior Sales Manager:
BOOTH SIZE & COST
Booth space is available in 10’x 10’ (100 sq. ft.) increments
• $3,025 per 10’ x 10’ booth
• $275 additional for each corner
Scott Narug
(312) 673-5974
1,000+ Healthcare Supply Chain Decision Makers Will Be at AHRMM16 –
Shouldn’t You Be There Too?
www.ahrmm16.org
CLICK HERE TO VIEW THE CURRENT AHRMM16 FLOORPLAN
AHRMM16 EXHIBIT HALL MAP
SAN DIEGO CONVENTION CENTER SAN DIEGO, CA
EXHIBIT DATES:
AUGUST 1 - 2, 2016
AHRMM’s exhibition schedule is specifically designed with dedicated hours so that exhibitors have a captive audience when the exhibit hall doors are open.
EXHIBIT HALL HOURSMonday, August 1 2:30 – 6:00 pm
Tuesday, August 2 9:00 am – 12:00 pm
FH
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Technology Pavilion
New Exhibitor Pavilion Start-Up Pavilion
LearningPavilion
#1
ConversationCorner #2
LearningPavilion
#2
ConversationCorner #1
AHRMM
ENTRANCEENTRANCE
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www.ahrmm16.org
SPONSORSHIP LEVELS DIAMOND
$25,000 and Up
PLATINUM
$15,000-$24,999
GOLD
$10,000-$14,999
SILVER
$7,500- $9,999
BRONZE
$5,000-$7,499
PATRON
Up to $5,000
Before the show: Logo recognition in the AHRMM16 Brochure mailed to 20,000 potential attendees (must meet print deadline) and on the www.AHRMM16.org website.
During the show: Logo recognition in the AHRMM16 Guide (mobile app + print; must meet print deadline), on signage, and on General Session’s slides with audiences up to 1,100.
After the show: Logo recognition in a post-conference issue of AHRMM’s Supply Chain Strategies & Solutions magazine mailed to 4,200+ AHRMM members (must meet print deadline).
Sponsor Badge Ribbon for company personnel.
Exhibitor points toward 2017 booth assignment. 6 points 5 points 4 points 3 points 2 points 1 point
One-time use of the AHRMM16 Pre-Show Attendee Mailing List (does not include email addresses).
One-time use of the AHRMM16 Post-Show Attendee Mailing List (does not include email addresses).
One-time use of the AHRMM Member Mailing List (does not include email addresses).
Opportunity to include promotional literature about your company or products in the conference bag.
Advertising in one conference-related email blast sent to registered attendees.
TIERED SPONSORSHIP PROGRAM AVAILABLE EXCLUSIVELY TO AHRMM16 EXHIBITORS
Select your sponsorship(s) on the next page and receive the following benefits based on the total amount*:
* If purchasing more than one sponsorship, your benefit level will be determined by the total of all sponsorships purchased. Pricing is available through August 3, 2016.
TM
Become a supporter of the Sustainability Roadmap and Energy to Care national program. Demonstrate social responsibility by helping hospitals save energy and become more efficient so they can dedicate more resources to patient care.
Double your impact by becoming a Cost, Quality, and Outcomes (CQO) Movement Supporter to highlight your company’s commitment to the sustainable and innovative supply chain strategy that lies at the intersection of CQO.
SUSTAINABILITY Roadmap for Hospitals
Generate buzz for a new product or increase brand awareness by becoming an AHRMM16 sponsor. AHRMM will work with you to develop a unique, integrated sponsorship program designed to deliver your marketing message to key decision makers in the healthcare supply chain.
POSITION YOUR COMPANY AT THE FOREFRONT OF SUSTAINABILITY AND INNOVATION... contact Kathy Ryan at [email protected] to learn more
To reserve sponsorship opportunities, or for more information, please contact:
Kathy Ryan at [email protected]
SPONSORSHIP OPPORTUNITIES Stand Out and Be Seen at AHRMM16
www.ahrmm16.org
Sponsorship Opportunities Key Benefit(s) Cost* Quantity Available
Conference Bag Logo on AHRMM16 tote bags. $24,000 1
Hotel Room Keys Logo on AHRMM16 hotel room keys. $24,000 1
Welcome ReceptionSponsor the most popular networking event of AHRMM16! Logo on banner, signage, drink tickets, and tent cards.
$24,000 1
Lanyards Logo on conference badge lanyards. $21,000 1
Exhibit Hall Path StickersCreate a path of floor stickers from common areas of the convention center to your booth.
$18,000 1
AHRMM HubLogo recognition at the gathering place for attendees to relax and take a break. Includes Massage/Relaxation Station and Headshot Station.
$15,000 1
AHRMM16 Guide Sponsorship
Recognition as exclusive sponsor of attendee mobile app and printed onsite guide (limited print) with full agenda, maps, session descriptions, and activity feed. Logo placement throughout mobile app and on the cover of the Onsite Guide.
$15,000 1
Keynote Address/General Sessions
Speaker introduction and recognition signs during general session. $15,000 1
Travel Coffee Mug Logo recognition on AHRMM16 travel coffee mug. $12,500 1
Water Bottles Logo on AHRMM16 water bottle. $12,500 1
Exhibit Hall Refreshment Break
Logo recognition on signage and table tents. $10,000 1
Attendee Luncheon Signage and table tents with company logo: 5 invitations. $9,000 1
Headshot Station*Logo featured at the Headshot Station in the AHRMM Hub where attendees can have professional headshots taken.
$8,000 1
Massage/Relaxation Station*
Logo featured at the Massage/Relaxation Station in the AHRMM Hub where attendees can enjoy a chair massage.
$8,000 1
Leadership & Achievement Reception
Logo recognition signs and table tents: 5 invitations. $5,250 1
Conference Pens Logo on AHRMM16 pens given to each attendee. $5,250 2
Conversation Corner Logo on standing panel, tent cards, charging station. $5,000 5
Morning Coffee Break Company name on signage in the area where coffee and rolls are served. $3,500 2
Educational Tracks Logo recognition on session slides and signage.$2,500/track $4,500/two
7
Refreshment Breaks Logo on signs and tent cards at break site(s).$2,500/each $4,500/two
6
Directional SignageLogo recognition on directional signs from hotel to convention center and within convention center.
$1,000/each 6
KEY: Speaking Opportunity
Food Function
Contact Kathy Ryan at [email protected] to discuss sponsorship options that match your marketing goals and budget.
SPONSORSHIP OPPORTUNITIES
Mobile Exposure
www.ahrmm16.org
Conference
AdvertisingKey Benefit(s) Cost
Quantity
Available
Tote Bag InsertsPromotional literature or exhibitor advertisement in each attendee’s conference bag. Item is limited to 5 pages, no bigger than 8.5" x 11".
$5,500 5
Room Drops
Promotional literature or exhibitor advertisement delivered outside each attendee’s room at conference hotel. Limited to 5 companies per morning (Sunday, Monday, and Tuesday). Item is limited to 20 pages, no bigger than 8.5" x 11".
$3,000/drop 15
Free Standing PanelCompany name, logo, and booth number displayed on free-standing advertising panel prominently placed in high traffic area (company responsible for panel production).
$2,250 10
General Session Slide Your advertisement in general session walk-in/out rotation. $1,500 5
Publication BinsAvailable for distribution of company literature or publications to attendees. Located in main lobby of convention center.
$1,200 10
AHRMM16 Website Ads www.ahrmm16.org
Build brand awareness and drive booth traffic before the show. Ads are hyperlinked to your company website and can include up to three rotations. Click through tracking is available.
$500/week$1,800/four
consecutive weeksUnlimited
Mobile App Push Notification
A 140-character pop up message that displays on the mobile app user’s phone screen and in the Notifications bar in the app menu.
$1,200/day1
company per day
Mobile App Promoted Post
A message from your organization pinned to the top of the activity feed in the attendee mobile app. 140-character maximum per post. Can include a link to website or agenda item. Can include image (640x640 px, .PNG). 30-minute increments.
Sunday: $50/30 minMonday: $75/30 minTuesday: $75/30 min
Wednesday: $50/30 min
55 30-minute
posts
Conference advertising is a cost-effective way to get your message to all attendees and promote your presence at AHRMM16 before, during, and after the show. All advertising spaces are assigned on a first-come, first-served basis. Pricing is available through August 3, 2016. The advertising offerings do not apply to sponsorship levels.
CONFERENCE ADVERTISINGAVAILABLE EXCLUSIVELY TO AHRMM16 EXHIBITORS
“I need to be aware of the new, available products and services in the market before the clinicians in my organization ask me to contract for them. The AHRMM Conference has dedicated exhibit hall hours so I can do that.”
- Previous AHRMM Conference Attendee
To reserve advertising opportunities, or for more information, please contact:
Kathy Ryan [email protected]
www.ahrmm16.org
AHRMM16 EXHIBITOR CONTRACT AND APPLICATIONPlease complete (type or print clearly) all sections and make a photocopy for your records. This Application (the “Application”) is subject to and part of the Contract Conditions, Rules and Regulations (the “Rules and Regulations” and together with this Application, the “Agreement”).
CONTACT INFORMATIONCompany: _________________________________________________________Company Contact Person: ___________________________________________Title: _____________________________________________________________Mailing Address: ___________________________________________________ City: ____________________ State: ______________ Zip Code: ____________Phone: ___________________________________________________________Fax: ______________________________________________________________Email: ____________________________________________________________
COMPANY INFORMATIONPlease print all information below as it should appear in the Mobile App if different than above. Please limit company name to 40 characters or less (including spaces). Company: _________________________________________________________Mailing Address: ___________________________________________________ City: ____________________ State: ______________ Zip Code: ____________Telephone: ________________________________________________________Fax: ______________________________________________________________Email: ____________________________________________________________Website: __________________________________________________________
PRIORITY POINTSApplications received onsite at AHRMM15 will be assigned utilizing the Priority Point System outlined in the Rules and Regulations on the basis of Priority Points previously earned by applicant and applicable to the upcoming Annual Conference as described in the Rules and Regulations. Applications received after August 11, 2015, if accepted by AHRMM, will be assigned on a first-come, first-served basis. If your company has been through a merger and/or name change in the past three years, please provide your previous company name to be considered for priority space assignments:_____________________________________________________________ BOOTH SPACE AHRMM will make every effort to accommodate your booth preferences and requests, but cannot guarantee them.
LOCATION PREFERENCESPlease specify your ideal booth location numbers below (in order of preference). AHRMM recommends not concentrating your choices in only one area of the Exhibit Hall.1st __________________ 4th ____________________ 2nd __________________ 5th ____________________3rd __________________ 6th ____________________
Please list any company(s) you would like to be next to or across the aisle from:____________________________________________________________
Please list any company(s) you do not want to be in close proximity to your booth:____________________________________________________________
BOOTH TYPE In-Line Corner ($275 extra charge) Island Peninsula
WATER, DRAINAGE, AND/OR GAS REQUIREMENTS Water Drainage Gas
EXHIBITOR PROFILE CATEGORIESCircle the category(s) in which your company’s products and/or services fit the best:
Anesthesia Architecture/Design Asset Management
Associations Capital Equipment Cardiology
Clinical Construction Consulting
Data Cleansing Distribution Environmentally Preferred Products
Equipment Maintenance/Rental
Facilities Management/Engineering
Facilities Planning
Financial Services Food/Nutrition Furniture
Group Purchasing Organization
Imaging IT/Software
Laboratory Laundry/Linen Medical/Surgical Products
Office Supplies Orthopedics Outsourcing
Pediatrics Printing/Mailroom Publications
Purchasing Safety Shelving/Storage
Transportation OtherPAYMENTS A 30% deposit of the total space rental charges must be received no later than 30 days from the invoice date. Booth space will be subject to release if not received by this time. Full balance of space rental charges will become due and payable on January 15, 2016. Applications received after this date must include full payment. See more payment details in the Contract Conditions, Rules & Regulations.
Total Number of Booths ______ at $3,025 per 10’ x 10’ booth
Total Number of Square Feet ________________________________________
Corner Booth Fee (if any) – $275 per corner $________________________________________________________________
Total Booth Fee $__________________________________________________
Required 30% Deposit Enclosed (or, if being submitted on or after January 15, 2016, required full amount enclosed)$________________________________________________________________
AUTHORIZATION I am an authorized company representative (named above) with the full power and authority to sign and deliver this application. The company listed on this application agrees to comply with all of the policies, rules, terms, and regulations contained in the Agreement, including in this Application, and all policies, rules, terms, and regulations adopted after publication of the original Exhibitor Rules and Regulations and this Application, which we accept as part of our agreement with AHRMM. I further acknowledge that AHRMM reserves the right, in its absolute discretion, to reject this Application. This Application (and the Exhibitor Rules and Regulations) shall not become a binding contract until fully executed by us and accepted by AHRMM in the manner set forth in the Contract Conditions, Rules & Regulations.
Print Name: ______________________________________________________
Title: ____________________________________________________________
Signature:________________________________________________________
Date:____________________________________________________________
PAYMENT TYPE Check (No. ____________) payable to AHRMM16-31408-3510 Credit Card (Options for submitting payment via credit card will
follow in your invoice)
MAIL AHRMM 75 Remittance Drive, Suite 1272 Chicago, IL 60675-1272
AHRMM use only: 314AM2016
PLEASE SEND A COPY OF EXHIBIT APPLICATIONS TO Fax (312) 673-6575 or scan/email to [email protected].
Association for Healthcare Resource & Materials Management (AHRMM) 155 N. Wacker Drive, Suite 400, Chicago, IL 60606 (312) 422-3840 [email protected] www.ahrmm.orgTM
• Attendee Demographic Information
• Exhibitor Benefits and Calendar
• Exhibit Hall Floor Plan
• Sponsorship and Advertising Opportunities
Your Expertise. Our Audience.
This opportunity happens only once a year!
Explore all the benefits at www.ahrmm16.org.
AHRMM16 CAN HELP YOU GROW YOUR
HEALTHCARE SUPPLY CHAIN MARKET SHARE.
RESERVE YOUR BOOTH TODAY! CONTACT:
SCOTT NARUG
(312) 673-5974
AHRMM16 EXHIBITION DETAILS INSIDE!