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1 IEC/IER Handbook, First Edition 2012
INSARAG EXTERNAL CLASSIFICATION / RECLASSIFICATION
HANDBOOK
2012 Edition (1 June 2012)
2 IEC/IER Handbook, First Edition 2012
The purpose of this Handbook is to ensure a team intending to undergo an IEC or IER
is familiar with the planning, preparation and delivery requirements. USAR teams and
their Mentors are strongly encouraged to familiarise themselves with the contents of
this Handbook. IEC Classifiers are also encouraged to use this handbook as a
reference point.
An IEC or IER is a demanding process that is not to be underestimated. It requires the
total executive and operational commitment of the sponsoring agency, the USAR
team, its Mentor as well as several other stakeholders to ensure success.
Any questions with regards to the content of this Handbook should be directed to the
INSARAG Secretariat and your appointed Mentor (as appropriate).
3 IEC/IER Handbook, First Edition 2012
Foreword by Toni Frisch, Chairman of INSARAG
INSARAG External Classification (IEC)
“Guarantee of Effective and Professional International Assistance”
More than 28 countries and organisations have successfully undergone the INSARAG
External Classification (IEC) since it started in 2005, while many others have shown keen
interest or are preparing their Urban Search and Rescue (USAR) teams for upcoming
IECs. This process has since facilitated capacity building and ensured minimum
standards and matching capabilities to needs and priorities. IEC teams are well
recognized by the INSARAG tab they wear, and have most recently proven to be a
professional value adding resource to earthquake affected countries such as Indonesia and
Haiti, in the immediate aftermath.
To this very day it remains a truly unique process that establishes verifiable operational
standards and a humanitarian example of how independent peer review can be a great
added value in response preparedness and at the times of response. Both Classifiers and
the team undergoing IEC learn from one another, and this interaction is indeed highly
valuable, as in an earthquake, they will be the same people working together closely, to
help save lives.
In a world in which disaster response is becoming more complex, INSARAG has
provided a commendable model to the rest of the humanitarian community demonstrating
how the IEC continues to provide a global level strategic approach to ensure that there
are well qualified and professional teams all around the world in every region and
specifically close enough to potential disaster prone areas, ready to respond at a
moment‟s notice and operating on globally accepted standards.
Affected countries will now be able to know what type of assistance they can expect to
receive and INSARAG classified USAR teams working alongside each other will be able
to know the capacities each can offer – a professional response meeting the standards set
in the INSARAG Guidelines, a team that speaks a common global USAR language, a
team that will make a REAL Difference in the life saving phase of a disaster.
The INSARAG External Classification/Reclassification Guidelines document is prepared
based on the experiences and feedback from experienced IEC classifiers and classified
teams, and aims to be a valuable guide to USAR teams globally as it carefully outlines
requirements and expectations from Governments, USAR teams, NGOs, IEC mentors
and IEC classifiers. It further remains a living document and will be updated accordingly
to the operating environment.
Ambassador Toni Frisch
INSARAG Chairman
1 May 2012
4 IEC/IER Handbook, First Edition 2012
TABLE OF CONTENTS 1. IEC Overview ........................................................................................................ 8
1.1 Introduction .......................................................................................................... 8
1.2 Background .......................................................................................................... 8
1.3 USAR Team Capacity .......................................................................................... 9
1.3.1 Medium USAR Team (source: INSARAG Guidelines Chapter G on
“Establishing USAR Capacity”) .............................................................................. 10
1.3.2 Heavy USAR Teams (source: INSARAG Guidelines Chapter G on
“Establishing USAR Capacity”) .............................................................................. 10
1.3.3 Who can apply to and IEC? ........................................................................ 11
1.4 IEC Purpose ....................................................................................................... 11
1.5 IEC Objectives ................................................................................................... 12
1.6 IEC Assessment ................................................................................................. 12
1.6.1 Response Capability ................................................................................... 12
1.6.2 Technical Capacity ..................................................................................... 13
1.7 IEC Cost ............................................................................................................. 14
1.8 Directory of International USAR Teams ........................................................... 14
1.9 How to Contact the INSARAG Secretariat ........................................................ 14
2. IEC - IER Stakeholders ........................................................................................ 15 2.1 INSARAG Secretariat ........................................................................................ 15
2.2 INSARAG Country Focal Point......................................................................... 16
2.3 IEC/IER Classifiers ............................................................................................ 16
2.3.1 Selection of Classifiers ............................................................................... 17
2.3.2 Classifier Responsibilities ........................................................................... 18
2.4 IEC Mentor / Mentoring Team .......................................................................... 21
2.4.1 Bilateral USAR Team Support ................................................................... 21
2.4.2 Professional Consultant .............................................................................. 21
2.4.3 Mentor Responsibilities .............................................................................. 22
2.5 USAR Team Sponsoring Organisation .............................................................. 23
2.6 USAR Team ....................................................................................................... 24
2.6.1 Government USAR Team ........................................................................... 24
2.6.2 Non-Governmental Organisation USAR Team .......................................... 24
2.6.3 Combined Government / NGO USAR Teams ............................................ 25
2.6.4 IEC of USAR Teams Composed of Multiple Organisations ...................... 25
2.7 Exercise Control ................................................................................................. 26
2.8 IEC Host Organisation ....................................................................................... 27
2.9 IEC/IER Observers ............................................................................................. 27
3. IEC Application Process ...................................................................................... 29
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3.1 Abbreviated Portfolio of Evidence ..................................................................... 30
4. IEC Preparation .................................................................................................... 30 4.1 Comprehensive Portfolio of Evidence ............................................................... 30
4.1.1 Submission of the Comprehensive POE ..................................................... 30
4.1.2 Contents of the POE ................................................................................... 31
4.1.3 Review of the Comprehensive POE ........................................................... 32
4.2 IEC Exercise ....................................................................................................... 32
4.2.1 Alert and Activation includes, but is not limited to: ................................... 34
4.2.2 Mobilisation includes, but is not limited to: ............................................... 34
4.2.3 Arrival in Country includes, but is not limited to: ...................................... 35
4.2.4 USAR Operations ....................................................................................... 35
4.2.5 Demobilisation ............................................................................................ 35
5. IEC Evaluation Process ....................................................................................... 36 5.1 IEC Programme .................................................................................................. 37
6. IEC Reporting ...................................................................................................... 39 6.1 IEC Checklist ..................................................................................................... 40
6.2 IEC Appeals Process .......................................................................................... 40
7. IEC Recognition .................................................................................................. 41 7.1 IEC Certificate ................................................................................................... 41
7.2 IEC Patch ........................................................................................................... 42
7.3 INSARAG USAR Directory .............................................................................. 43
7.4 RDC & OSOCC Banners ................................................................................... 43
8. Obligations of Classified USAR Teams .............................................................. 43
9. Joint IECs ............................................................................................................. 44 10. INSARAG External Reclassification ................................................................... 45
10.1 Reasons for Reclassification ........................................................................... 45
10.1.1 Expiration of Classification Period ............................................................ 45
10.1.2 Change in USAR Team Structure .............................................................. 46
10.1.3 Change in Classification Level .................................................................. 47
10.1.4 Inappropriate International Response Conduct .......................................... 47
10.2 Scheduling an IER Exercise ........................................................................... 47
10.3 IER Process .................................................................................................... 47
10.3.1 IER POE Requirements ................................................................................. 48
10.3.2 Self-Assessment Using the IEC/IER Checklist ......................................... 48
10.3.3 IER Simulation Exercise ............................................................................ 49
10.4.1 Contents of the IER POE ............................................................................... 49
10.4 IER Team ........................................................................................................ 50
10.5 IER Reporting ................................................................................................. 50
10.6 IER Recognition ............................................................................................. 51
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11. Conclusion ........................................................................................................... 51
7 IEC/IER Handbook, First Edition 2012
List of Abbreviations
BoO Base of Operations
EXCON Exercise Control
FCSS Field Coordination Support Section
FIELDEX Field Exercise
GA General Assembly
IEC INSARAG External Classification
IER INSARAG External Reclassification
INSARAG International Search and Rescue Advisory Group
ISG INSARAG Steering Group
LEMA Local Emergency Management Authority
MOU Memorandum of Understanding
NGO Non-Government Organisation
OCHA Office for the Coordination of Humanitarian Affairs
OSOCC On-Site Operations Coordination Centre
POA Point of Assembly
POD Point of Departure
POE Portfolio of Evidence
RDC Reception Departure Centre
SAR Search and Rescue
SOP Standard Operating Procedures
TOR Terms of Reference
TORPS Terms of Reference/Person Specification
UN United Nations
UNDAC United Nations Disaster Assessment and Coordination
USAR Urban Search and Rescue
VO Virtual OSOCC
8 IEC/IER Handbook, First Edition 2012
1. IEC Overview
1.1 Introduction
The UN GA Resolution 57/150 of 16 December 2002 on “Strengthening the
Effectiveness and Coordination of International USAR Assistance” endorses
the International Search and Rescue Advisory Group (INSARAG)
Guidelines as the principal reference for the coordination of International
USAR response. The INSARAG Guidelines, developed and implemented by
emergency responders from around the world, serve to guide International
USAR teams and disaster-affected countries during International USAR
response operations.
The INSARAG community acknowledges the importance of providing rapid
professional USAR support during disasters which result in victims
entrapped in collapsed structures. In an effort to achieve this objective, the
INSARAG community has developed two voluntary, independent, peer
review processes: the INSARAG External Classification (IEC) and
INSARAG External Reclassification (IER).
Together the IEC and IER processes form the INSARAG Classification
System which has been unanimously endorsed by the INSARAG Steering
Group (ISG).
1.2 Background
Prior to the introduction of the INSARAG Classification System, USAR
teams completed a self-classification as a Light, Medium or Heavy USAR
team. This self-classification was then submitted to the INSARAG
Secretariat and recorded in its Directory of International USAR Teams.
During the 2005 USAR Team Leader Meeting it was proposed and
unanimously agreed that in addition to the self-classification an International
representative team of USAR experts should conduct an independent
classification of the USAR team‟s response capability and technical
capacity.
The IEC concept was unanimously endorsed by the three INSARAG
Regional Groups and was submitted to the INSARAG Steering Committee
(since 2009 the INSARAG Steering Group) for consideration. The
INSARAG Steering Committee unanimously endorsed the IEC concept with
the inaugural IEC being conducted in November 2005.
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The IEC has proved successful and there continues to be increasing demand
by USAR teams to undergo the process. The list of successfully classified
teams, as well as the schedule of upcoming IECs, is available from the
INSARAG Secretariat as well as on the Virtual OSOCC (VO).
1.3 USAR Team Capacity
USAR teams establishing USAR capacity with the view to undergo an IEC
if the team is mandated to respond internationally are required to refer to the
INSARAG Guidelines (Chapter G Establishing USAR Capacity) for
guidance. Chapter G provides information on the key elements required and
the resource composition of a Medium and a Heavy USAR team that fulfil
the requirements of an INSARAG USAR teams. The minimum number of
personnel required for a Medium team is 38 while the minimum number of
personnel required for a Heavy team is 55.
INSARAG USAR teams are required to consist of five key components
(Diagram 1). The INSARAG Guidelines refers to three levels of capacity
i.e. Light, Medium and Heavy. Since this document refers to the
classification of international teams only the definitions for Medium and
Heavy Teams are included below. For details on Light USAR teams, refer to
the INSARAG Guidelines.
USAR
Component
Role Function
Management Team Leader Command
Deputy Team
Leader/Operations
Officer
Coordination/Operational Control
Planning Officer Planning
Liaison
Officer/Deputy
Liaison Officer
Liaison/Media/Reporting/RDC/OSOCC/USAR
Operations Cell
Structural
Engineer
Structural Assessment/Analysis
Safety Officer Safety/Security
Search Technical Search
Specialist
Technical Search
Search Dog
Handler
Dog Search
HAZMAT
(Hazardous
HAZMAT Assessment
10 IEC/IER Handbook, First Edition 2012
Materials)
Rescue Rescue Team
Officer
Breaking/breaching/cutting/ shoring/tactical
rope
Rescuer Breaking/breaching/cutting/ shoring/tactical
rope
Heavy Rigging
Specialist
Lifting/Moving
Medical Medical Team
Manager (Medical
Doctor)
Team Care (Personnel/search dogs)
Paramedic/Nurse Patient Care
Logistics Logistics Team
Manager
Base of Operations Management
Logistics
Specialist
Food and water supply/base camp
operations/transport capacity/fuel supply
Communications
Specialist
Communications
Diagram 1- Adapted from INSARAG Guidelines Chapter G on “Establishing USAR Capacity”
1.3.1 Medium USAR Team (source: INSARAG Guidelines Chapter G on
“Establishing USAR Capacity”)
1. A Medium USAR team comprises the five components required by the
INSARAG Guidelines: Management, Logistics, Search, Rescue and Medical.
Medium USAR teams have the ability to conduct technical search and rescue
operations in collapsed or failed structures of heavy wood and/or reinforced
masonry construction, and including structures reinforced with structural steel.
They also must conduct rigging and lifting operations. The main differences
between a Medium Team and a Heavy Team include the following:
A Medium USAR team is required to have the capacity to work only
at a single work-site;
A Medium USAR team is required to have the capability of either
search dogs or technical search; and
A Medium USAR team must be adequately staffed to allow for 24
hour operations at 1 site (not necessarily at the same site; the sites
may change) for up to 7 days.
1.3.2 Heavy USAR Teams (source: INSARAG Guidelines Chapter G on
“Establishing USAR Capacity”)
A Heavy USAR team comprises the five components required by the
INSARAG Guidelines: Management, Logistics, Search, Rescue and Medical.
Heavy USAR teams have the operational capability for complex technical
11 IEC/IER Handbook, First Edition 2012
search and rescue operations in collapsed or failed structures, particularly
those involving structures reinforced and/or built with structural steel. The
main differences between a Heavy Team and a Medium Team are as follows:
A Heavy USAR team is required to have the equipment and
manpower to work at a Heavy technical capability at two separate
work-sites simultaneously;
o A separate work site is defined as any area of work that
requires an USAR team to re-assign staff and equipment to a
different location all of which will require separate logistical
support. Generally an assignment of this sort would last
greater than 24 hours.
A Heavy USAR team is required to have both a search dog and
technical search capability;
A Heavy USAR team is required to have the technical capability to
cut structural steel typically used for construction and reinforcement
in multi-storey structures;
A Heavy USAR team must be able to conduct Heavy rigging and
lifting operations and
A Heavy USAR team must be adequately staffed and logistically
sufficient to allow for 24 hour operations at 2 independent sites (not
necessarily at the same two sites; the sites may change) for up to 10
days.
Refer to the INSARAG Guidelines Chapter G7 and G8 for possible
organisational structure of Medium and Heavy Teams.
1.3.3 Who can apply to and IEC?
USAR teams with a mandate to deploy internationally are eligible to
apply for an IEC. For those USAR teams without such a mandate please
refer to Chapter G of the INSARAG Handbook and “Organisational and
Operational Guidelines for capacity building of Political USAR teams.”
1.4 IEC Purpose
The primary purpose of the IEC is to provide an affected country‟s
government with a database of independently verified INSARAG Medium
or Heavy USAR teams that will:
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Mobilise rapidly;
Be self-sufficient;
Work professionally and safely;
Coordinate its efforts with other Political and International rescue
responders;
Assist the UN with Reception Departure Centre (RDC) and the On-
Site Operations Coordination Centre (OSOCC) functionality;
Do not become a burden to the affected country;
Make a real difference in life saving operations;
Adopt internationally accepted coordination mechanisms on site.
1.5 IEC Objectives
USAR Teams Classified by INSARAG
Will operate according to the methodology prescribed by the
INSARAG Guidelines;
Are able to rapidly deploy within the shortest possible timeframe
following a disaster to maximise their positive impact on the affected
community;
Understand their roles and responsibilities regarding the set-up,
operation and staffing of a RDC and/or OSOCC;
Understand the roles and responsibilities regarding the Local
Emergency Management Authority (LEMA) and are able to integrate
effectively with Political response efforts resulting in a coordinated
and integrated rescue effort.
1.6 IEC Assessment
The IEC assesses and classifies two key components of International USAR
operations; response capability and technical capacity.
1.6.1 Response Capability
The Response Capability assessment, including the decision making role of
the sponsoring agency or Government, will determine a USAR team‟s
ability to receive notification of a breaking emergency, mobilise its
resources and respond internationally in a timely fashion. It will also assess
a team‟s ability to establish an RDC if it is the first arriving International
USAR team to assist LEMA to receive international assistance, as well as
the international response community offering that assistance.
13 IEC/IER Handbook, First Edition 2012
Teams are also required to assist the United Nations Disaster Assessment
and Coordination (UNDAC) team to coordinate rescue efforts with LEMA
and other International USAR teams by establishing a provisional OSOCC.
This is required when it is the first arriving team and also arrives ahead of
the UNDAC team. In circumstances where it is not the first arriving team
and the OSOCC has already been established, the USAR team is however
still required to assist the USAR Operations Cell of the OSOCC by
providing USAR liaison officers.
The importance of the RDC and OSOCC support functions cannot be
overstated. To place emphasis on this issue, the ISG strongly advocates the
inclusion of trained UNDAC members as part of the USAR team, whenever
possible.
USAR teams need to be able to be entirely self-sufficient for the duration of
their deployment without becoming a burden on the affected country or
other international response organisations. It is acknowledged that teams
will require assistance with fuel, timber, secured location for a BoO and
transport upon arrival in the affected country although the costs for these
items should be bourne by the USAR team.
During an IEC, there is little or no difference in the Response Capability
evaluation of a Medium or a Heavy USAR team as this component is
equally applicable to both levels of classification.
1.6.2 Technical Capacity
A team‟s technical capacity will be assessed during this phase as to how it
performs USAR operations. This will differ depending on whether a team is
attempting a Medium or a Heavy classification.
USAR teams are required to demonstrate their full USAR capacity during an
exercise designed in a manner that challenges the USAR team‟s ability to
operate effectively in simulated real-life mission situations and timelines.
Teams will be required to demonstrate proficiency during a simulated,
realistic structural collapse exercise utilising the full range of skills and
equipment required for the desired level of classification.
IEC Classifiers make use of the IEC Checklist (Annex A) to conduct the
assessment.
14 IEC/IER Handbook, First Edition 2012
1.7 IEC Cost
All the costs associated with the planning, preparation (including that of the
IEC Mentor) and subsequent running of the IEC, with the exception of the
IEC team itself, is borne by the host country.
The cost of the individual IEC Classifier is covered by their respective
sponsoring organisation, while the cost of the INSARAG Secretariat
representative is covered by the INSARAG Secretariat.
The IEC host will determine if observers will be invited to observe the IEC.
What (if any) expenses and services the IEC host will provide or cover will
be explained in the announcements leading up to the event. The host should
explain what is able to be observed and that observers are expected to travel
with their Mentor.
1.8 Directory of International USAR Teams
Upon successful completion of an IEC, the team will be recorded in the
Directory of International USAR Teams at the level of classification
achieved. This information is available on the INSARAG website at
http://www.INSARAG.org.
1.9 How to Contact the INSARAG Secretariat
The function of the INSARAG Secretariat is provided by the Field
Coordination Support Section (FCSS) of the UN Office for the Coordination
of Humanitarian Affairs (OCHA). For additional information contact the
INSARAG Secretariat at:
Office for the Coordination of Humanitarian Affairs
Field Coordination Support Section
Palais des Nations
CH 112 Geneva 10, Switzerland
Telephone: +41(0)22 917 1234 (Office Hours)
Facsimile: +41(0)22 917 0023
Email: [email protected]
Website: http://www.unocha.org/
http://www.insarag.org
15 IEC/IER Handbook, First Edition 2012
2. IEC - IER Stakeholders
There are several stakeholders, all of which are integral to an USAR team
being able to successfully undergo an IEC or IER (Diagram 2).
2.1 INSARAG Secretariat
A representative from the INSARAG Secretariat serves as an objective
facilitator during an IEC or IER. The INSARAG Secretariat representative
will either be an employee of FCSS or an individual endorsed by the chief of
FCSS as a representative of the INSARAG Secretariat.
Up to 2 years before the intended IEC, the INSARAG Secretariat would
have already started with the team and the mentor on a rigorous monitoring
system, to ensure all milestones are met in a timely manner. The monitoring
system will be comprised of 3 phases: Application and Mentor Assessment,
Review, and Finalisation. This will be referenced by all stakeholders i.e.
USAR team, mentor, IEC team and closely monitored by the INSARAG
Secretariat.
The primary responsibilities of the INSARAG Secretariat representative
during an IEC or IER are as follows:
Ensure that the classification is based on the minimum requirements
as determined by the INSARAG Guidelines;
Ensure that the IEC or IER is carried out in accordance with the IEC
or IER Checklist;
Ensure IEC/IER Classifiers do not attempt to use the IEC/IER as an
opportunity to promote their home country‟s methodologies as the
only way of operation;
Perform the role of mediator/ arbitrator between the IEC/IER
Classifiers and the USAR team or its sponsoring organisation should
the need arise;
INSARAG Secretariat
IEC Team
IEC Mentor
USAR Team Sponsoring Organisation and their Governments
USAR Team
Exercise Control
Host Organisation
IEC Observers
Stakeholders
Diagram 2
16 IEC/IER Handbook, First Edition 2012
For details on the Terms of Reference for the INSARAG Representative, see
Annex B.1
2.2 INSARAG Country Focal Point
The INSARAG Country Focal Point serves as the primary point of contact
for the INSARAG Secertariat in a particular country and is usually a senior
officer in the Government Ministry responsible for the management of
International and or Political disaster response.
The INSARAG Country Focal Point acts as single point of contact for its
international responders and Government for the INSARAG Secretariat.
Accordingly the INSARAG Country Focal Point is required to approve any
request from an USAR team, whether it be a governmental or non-
governmental organisation (NGO) team to undergo an IEC or IER.
For further details regarding the INSARAG Country Focal Point see the
INSARAG Guidelines Section B3.7 INSARAG Country Focal Point.
2.3 IEC/IER Classifiers
The INSARAG Secretariat maintains a database of suitable IEC and IER
Classifiers that are supported by their sponsoring organisation. The
INSARAG Secretariat utilises this pool of classifiers to select the team for a
specific IEC or IER.
The team of Classifiers are made up of USAR experts selected by the
INSARAG Secretariat and offered by IEC teams from the INSARAG
regions. The team members provide the required technical expertise to
evaluate the various components of an USAR team (Diagram 3). In limited
instances one team member may provide technical expertise in more than
one function.
The mandate of the Classifiers is to ensure that the USAR team undergoing
the process is measured in an objective and non-biased manner. Furthermore
Management
Logistics
Search Rescue
Medical
INSARAG Secretariat
IEC Cadre
Diagram 3
17 IEC/IER Handbook, First Edition 2012
it requires that an USAR team satisfactorily demonstrates all of the
competencies and skills required by the IEC or IER Checklist for the level of
classification being sought.
The Classifier is acknowledged as a representative of the INSARAG
community and as such, must uphold the principles and standards
established by INSARAG.
When participating in an IEC or IER, the individual Classifiers represent the
INSARAG community and not their particular home organisation.
Therefore, they need to remain objective and conduct the classification
according to the minimum standards required by the INSARAG Guidelines.
It is important that Classifiers do not attempt to promote or enforce their
home country‟s particular methodology.
The ISG acknowledges and respects that USAR
teams operate using different Standard
Operating Procedures (SOP), doctrines and
techniques to achieve common objectives.
Therefore the IEC Classifiers are not expected
to provide comment regarding technical
standards beyond those listed in the INSARAG
Guidelines.
The classification process does provide the USAR team with unique access
to international experts. These peers are able to impart valuable advice and
guidance, and at the same time learn from one another and strengthen
relationships.
However, the Classifiers are required to ensure that USAR operations are
conducted safely and therefore cannot disregard or overlook a violation of
generally accepted safe practices. If a concern regarding safety arises, the
Classifiers will, in consultation with the host country liaison officer,
intervene and if deemed necessary stop the particular activity in question
until it can be continued in a safe manner.
2.3.1 Selection of Classifiers
The ISG has endorsed the discipline specific Terms of Reference/Person
Specification (TORPS) for Classifiers (Annex B.1 – B.8) which is available
from the INSARAG Secretariat, the INSARAG website
18 IEC/IER Handbook, First Edition 2012
(http://www.insarag.org) or on the VO. USAR experts from INSARAG
USAR teams who are interested in becoming Classifiers are required to meet
the eligibility criteria outlined in these TOR.
Candidates who meet the criteria are required to obtain approval from their
respective sponsoring organisations in order to make themselves available to
the INSARAG Secretariat as a Classifier. This pre-approval is important as
all the costs associated with the IEC Classifiers are the responsibility of their
sponsoring organisation. The sponsoring organisation will usually stipulate
how many times one of their Classifiers can be called upon within a given
financial period.
Once approval from the sponsoring organisation has been received, the
candidate is required to complete and submit the IEC/IER Classifier
Application Form (Annex C) available from the INSARAG Secretariat or
on the VO.
The INSARAG Secretariat will then review the application and if successful
the candidate will be notified in writing and entered into the Classifier
database. The selection of Classifiers is based on, among others, the
following:
Annual commitment and availability (minimum of one IEC/IER per
annum). The INSARAG Country Focal Point will be required to
commit to supporting the availability of their Classifiers, this will be
reported at the annual ISG meeting;
Confirmed financial support of sponsor for annual participation in the
classification process;
Successful fulfilment of the TORPS requirements;
Participation in relevant IEC/IER trainings.
2.3.2 Classifier Responsibilities
Classifier sponsors and the individual Classifiers must be aware that in order
to remain active as a Classifier, they are required to make themselves
available for a minimum of one IEC or IER per year.
2.3.2.1 IEC/IER Team Leader
The IEC or IER Classifiers Team Leader has, among others, the following
key responsibilities:
19 IEC/IER Handbook, First Edition 2012
Pre-IEC or Pre-IER:
o Liaise with host country IEC/IER Focal Point;
o Liaise with the IEC/IER Mentor;
o Liaise with INSARAG Secretariat, including regular updates on
the USAR team‟s state of readiness to successfully complete
the IEC/IER at the desired classification level;
o Liaise with selected IEC/IER classifiers;
o Task allocation of IEC/IER team members;
o Facilitate the review of the Portfolio of Evidence (POE) by the
IEC/IER team;
o Coordination of the review and/or discussion of any matters
arising during the POE review with the host country IEC/IER
Focal Point and the IEC/IER Mentor;
o Inform the INSARAG Secretariat that the IEC/IER Classifiers
have provided approval to proceed with the IEC/IER once all
relevant matters pertaining to the POE have been satisfactorily
resolved;
o Following endorsement from the INSARAG Secretariat, inform
the host country IEC/IER Focal Point that the IEC/IER
Classification has been approved as scheduled;
o Coordinate the arrival of the IEC/IER Classifiers in the host
country to ensure all members arrive in good time for the
commencement of the IEC/IER.
During the IEC/IER Exercise:
o Lead the IEC/IER team during all formal meetings and events;
o Liaise and coordinate activities with the INSARAG Secretariat
representative;
o Ensure all IEC/IER Classifiers are familiar with their assigned
tasks;
o Conduct an IEC/IER Classifiers briefing prior to the start of the
IEC;
o Ensure the IEC/IER Classifiers remain objective and adhere to
the minimum standards required by the INSARAG Guidelines;
o Ensure the IEC/IER Classifiers are familiar with the use of the
IEC/IER Checklists during an IEC;
o Develop a work schedule to ensure that the IEC/IER Classifiers
observe the key areas of operation they have been assigned;
o Conduct a walk-through of the exercise site and review the
simulation exercise scenarios to ensure the scenarios will
enable the IEC/IER Classifiers to observe all the technical
aspects required by the IEC/IER Checklists;
20 IEC/IER Handbook, First Edition 2012
o Coordinate and facilitate any meetings or discussions that may
be required during the IEC/IER;
o Coordinate a daily IEC/IER Classifiers debrief;
o Coordinate the completion of the IEC/IER Report, to be
submitted no later than a week after the IEC, with
recommendations to the INSARAG Secretariat.
Should a team at the end of the IEC, fail to fully meet the IEC/IER
checklist requirements, the IEC/IER team leader will after close
consultations with the INSARAG Secretariat recommend an unbiased
and well justified unanimous decision that the team in question is
“not yet” ready.
The final report with the full results and advisory notes will be sent
from the INSARAG Secretariat to the National Focal Point and the
Team within 30 days of the IEC.
2.3.2.2 IEC/IER Classifiers
The IEC/IER Classifiers have, among others, the following key
responsibilities:
Pre-IEC or Pre-IER:
o Liaise with IEC/IER Team Leader;
o Review the POE with specific reference to those sections that
fall within their specific technical expertise and task allocation;
o Raise any issues of uncertainty or concern regarding the POE
through the IEC/IER Team Leader;
o Ensure timely arrival in the host country.
During the IEC/IER Exercise:
o Ensure familiarity with individual tasking as per the IEC/IER
Team Leader;
o Participate in the IEC/IER Classifiers briefing;
o Remain objective and adhere to the minimum standards
required by the INSARAG Guidelines;
o Ensure familiarity with the use of the IEC/IER Checklists
during the classification;
o Adhere to the work schedule during the IEC/IER simulation
exercise;
o Participate in the review of the exercise simulation to ensure the
scenarios will enable the Classifiers to observe all the technical
aspects required by the IEC/IER Checklists;
21 IEC/IER Handbook, First Edition 2012
o Participate in the daily IEC/IER Classifiers debrief;
o Contribute to the completion of the IEC/IER Report.
Specific areas that IER Classifiers should be looking out for will be covered
in the later part of this handbook on the Reclassification (IER) process.
2.4 IEC Mentor / Mentoring Team
To lessen the potential for an USAR team being unsuccessful in its attempt
to gain classification, the ISG unanimously endorsed that it is compulsory
for USAR teams wanting to undergo an IEC to engage an IEC Mentor or
Mentoring Team.
IEC Mentors must be aware of the responsibilities, both to the USAR team
and the INSARAG Secretariat, that they assume when taking on the role of
IEC Mentors. The IEC Mentors have the responsibility of recommending to
the INSARAG Secretariat whether the IEC exercise should go ahead as
planned or whether it should be postponed.
Potential mentors are required to fulfil the criteria stipulated in the TORPS
for Mentors (See Annex B.3). Individuals interested in becoming mentors
are required to complete the IEC/IER Mentor Application Form (Annex D)
and submit this to the INSARAG Secretariat for consideration.
There are essentially two routes available to an USAR team regarding the
engagement of an IEC Mentor.
2.4.1 Bilateral USAR Team Support
This occurs when the USAR team wanting to undergo the IEC engages the
assistance of another USAR team. It is however a prerequisite that the
USAR team providing the mentoring has successfully undergone an IEC at
the same level of classification being sought by the team undergoing the
IEC.
The nature of this engagement, e.g., costs and time allocation will be
determined and mutually agreed by the respective organisations.
2.4.2 Professional Consultant
This occurs when the USAR team wanting to undergo the IEC engages the
assistance of a professional consultant. The INSARAG Secretariat is able to
22 IEC/IER Handbook, First Edition 2012
suggest suitable mentors that, based on past experience, are able to assist an
USAR team as an IEC Mentor. The INSARAG Secretariat will, at the
request of the country preparing for an IEC, make suggestions for
consideration.
The nature of this engagement, e.g., costs and time allocation, will be
determined and mutually agreed between the USAR team and the
consultant. An USAR Team may elect to use a combination of both the bi-
lateral USAR team as well as the consultant mechanisms.
2.4.3 Mentor Responsibilities
The Mentor becomes the project officer for the IEC/IER responsible for
assessing the readiness (tactically) and the preparedness (administratively)
of the USAR Team.
The Mentor takes on a significant responsibility when providing these
services. The commitment required should not be underestimated as it may
be significant, depending on the degree of readiness of the USAR team in
question.
The IEC Mentor has, among others, the following key responsibilities:
Before the IEC/IER Exercise:
Maintain a complete competency in regards to the capacity and
capability required to establish an USAR Team;
To have vast USAR experience, both administrative and technical;
Conduct an assessment of the USAR team‟s state of readiness, map
this against the requirements of the IEC and identify any gaps that
require corrective action;
Based on the findings of the above, in conjunction with the USAR
team management, map out a strategy that will enable the USAR team
to address any gaps identified within the required timeline;
Work with the USAR team, as required, to implement the preparation
strategy;
Provide technical guidance on SOP, resourcing, administration, equipment requirements and operational techniques as required;
Provide a link to the INSARAG Secretariat and ensure it is kept up to
date regarding the progress and status of the team;
If it appears that the team is likely to be unsuccessful in its bid, the
Mentor has the responsibility to notify the USAR team management,
its sponsoring organisation and the INSARAG Secretariat as soon as
23 IEC/IER Handbook, First Edition 2012
possible and recommend an appropriate course of action (i.e.
postponement of the IEC);
Liaise with the IEC Team Leader as required;
Liaise with the USAR team‟s sponsoring organisation as required;
Liaise with the head of the IEC Exercise Control (EXCON) team;
Provide guidance on the compilation of the Abbreviated POE and
main POE;
Review the POE prior to it being submitted to the INSARAG
Secretariat to ensure it meets all requirements. If there are any
shortfalls in the POE work with the USAR team to address any issues
identified;
Provide guidance on the design of the IEC simulation exercise to
ensure it is constantly evolving over a minimum of a 36 hour period
and that the scenarios will enable the IEC Classifiers to observe all of
the technical requirements of the IEC Checklist;
Participate in regular teleconferences with the IEC classifiers and
provide relevant feedback on the team‟s progress.
During the IEC/IER Exercise:
Be present during the IEC to provide any clarity on input provided by
the Mentor as may be required.
After the IEC/IER Exercise:
At the conclusion of the IEC assist in reviewing the IEC Report and
provide advice on the implementation of its recommendations.
It must be noted that it may not be easy to identify a mentor that possesses
the expertise to be able to provide adequate in-depth advice on all the 5
major components of USAR; particularly with regard to the Medical
preparation. It is therefore recommended that every classifying team
consider the comments and advice from the mentor and if needed, engage
with another IEC team, and engage suitable experts in the relevant
components to assist during the preparatory phase leading up to the IEC.
2.5 USAR Team Sponsoring Organisation
The USAR team sponsoring organisation is responsible for ensuring that the
USAR team is eligible to, and has the capacity for, international deployment.
The USAR team Sponsoring Organisation is responsible for ensuring that
the team nominated meets the minimum response standard of INSARAG
and has the capacity for international deployment.
24 IEC/IER Handbook, First Edition 2012
This is a vitally important part of ensuring that an USAR team is ready to
undergo an IEC or IER. Some of the key issues the sponsoring organisation
is responsible for are as follows:
If the USAR team is comprised of multiple organisations it ensures
inter-organisational agreements are in place;
Ensures there is access to the required funding source for international
deployment;
Ensures there are agreements in place with aviation transport
providers e.g., civil or military, that will enable the team to depart
rapidly;
Ensures all required insurance policies for team members including
evacuation insurance are in place unless it has the facilities,
capabilities or agreements that would expeditiously evacuate an
USAR member when required;
Facilitates access to in-country support for the team in the affected
country e.g., embassies or consulates;
Provides relevant and regular updates to family members while the
team is on mission.
2.6 USAR Team
2.6.1 Government USAR Team
Government USAR teams are made up entirely of governmental
organisations. In teams that have representation from multiple organisations
one specific organisation is usually designated as the lead organisation.
These teams make up a country‟s political or regional USAR response
capability.
A government USAR team requires approval of the INSARAG Country
Focal Point to undergo an IEC or IER.
2.6.2 Non-Governmental Organisation USAR Team
Non-Governmental Organisation (NGO) USAR teams are made up of non-
governmental organisations.
NGO USAR teams have the ability to respond autonomously and do not
require the approval of its Political government. However an NGO USAR
team needs to be endorsed by the INSARAG Country Focal Point if that
team is planning for an IEC.
25 IEC/IER Handbook, First Edition 2012
2.6.3 Combined Government / NGO USAR Teams
These are USAR Teams that comprise a combination of both government
(single or multiple organisations) and NGOs.
A combined government / NGO USAR team requires approval of the
INSARAG Country Focal Point to undergo an IEC or IER.
2.6.4 IEC of USAR Teams Composed of Multiple Organisations
The IEC classification awarded is only applicable to the USAR team,
including all its component organisations, being evaluated. If the USAR
team is composed of several independent organisations (e.g.; government
organisations and NGOs that respond together as a combined team) then the
classification awarded is applicable to that combination of organisations
only (Figure 1). If any single component of the classified team does not
respond with the rest of the team, the IEC classification becomes null and
void.
If any one of the component organisations of a combined team intends to
respond independently and would like an IEC classification for when it does
respond independently, it needs to be classified as a completely separate
entity.
26 IEC/IER Handbook, First Edition 2012
An IEC classification cannot be transferred. Any independent organisation
that obtained classification as part of a composite team and subsequently
leaves that composite team is not permitted to promote itself as having
obtained an IEC classification.
2.7 Exercise Control
The Exercise Control (EXCON) plays an important role in ensuring the
USAR team is successful in its IEC bid. The EXCON is provided by the
host country, usually from within the same organisation that houses the
USAR team. The EXCON team members must be dedicated to the EXCON
function and cannot be assigned additional roles of responsibility during the
IEC/IER Exercise.
The EXCON is responsible for designing the simulation exercise to ensure it
is constantly evolving over a minimum of a 36 hour period and that the
scenarios will enable the IEC Classifiers to observe all of the technical and
medical requirements of the IEC Checklist. This simulation exercise needs
to incorporate all aspects of an international disaster response from the
breaking alert through to demobilisation.
It is important that the scenarios reflect, as close as possible, the real life
situation a team is likely to encounter and are developed in such a way that
will challenge the team‟s technical and medical expertise, skills and
equipment to a level that is commensurate with the level of classification
being sought. It is important to keep in mind that the exercise is not a skill-
set demonstration; meaning static displays (steel cutting, concrete breaking
etc.) are not acceptable.
The EXCON is to prevent the USAR team from becoming aware of the
details of the scenario and the specific evolutions in the build-up to the IEC
27 IEC/IER Handbook, First Edition 2012
in an effort to retain an element of realism and surprise, as would be the case
in a real situation.
The head of the EXCON is required to liaise with the IEC/IER Mentor to
ensure all of the IEC/IER requirements will be met.
The EXCON is responsible for ensuring that sufficient rescue tasks and
evolutions are available, and that there are contingencies in the event that a
particular rescue activity needs to be repeated. The EXCON also needs to be
fully in control of the exercise grounds and needs to drive the simulation
exercise through to its conclusion.
2.8 IEC Host Organisation
In certain countries the IEC/IER host organisation and the team‟s sponsoring
organisation may be the same; however, this is not always the case. The host
organisation has the responsibility of taking care of all of the administrative,
hospitality and logistics requirements to support the IEC/IER. Several key
factors to consider include:
Appoint an IEC/IER Coordinator/ Liaison Officer who will do all of
the liaising with the classification team, INSARAG Secretariat and if
relevant, the observer group;
If the host country has elected to invite observers then similarly it is
preferable that there is an Observer Coordinator;
The IEC/IER Coordinator will take care of, among others:
o Invitations and assistance with visas;
o Preparing the IEC/IER information package;
o Hotel accommodation bookings;
o Working space for the IEC/IER Team;
o Ground transport arrangements;
o Function coordination:
Welcome reception;
Official functions as required by the host country;
o Media Liaison.
2.9 IEC/IER Observers
Teams undergoing IEC/IER exercises are strongly encouraged to accept
observers from the teams in the IEC/IER. The INSARAG Secretariat
reserves the right to negotiate with the team undergoing the IEC/IER
exercise.
28 IEC/IER Handbook, First Edition 2012
It is the responsibility of the USAR team/sponsoring organisation being
classified to determine if they will support an observers program during its
IEC/IER exercise. This will include the components of the classification
process that will be made available to the observer program. This in turn
must be declared on the VO when referencing the IEC/IER exercise.
The USAR team/sponsoring organisation will also determine how many
observers they will support, even to the point of allocating specific numbers
for invitations to teams about to undertake the process that will be given
priority.
A country that elects to have an Observer Program must place a dedicated
liaison officer with the program for the duration of the classification.
The observer program must clearly state what will be provided and the roles
and responsibilities of both the host and the observers. This will include
travel to the country, accommodation during the process, transport to and
from the venues, and the required PPE for observers during the program.
The observers from USAR teams preparing to undergo an IEC/IER are
strongly encouraged to be accompanied by their Mentor who is responsible
for explaining the IEC/IER exercise process to the team.
The observers will be advised that they have been invited to observe and not
make comment about the process or the outcome of the process or to
interfere with the team and the IEC/IER Classifiers.
Any interaction between the observers and the classifiers and exercise
participants must be coordinated through the IEC Team Leader, Secretariat
Representative and EXCON.
Observing technical elements of the exercise must be coordinated with
EXCON in consultation IEC/IER Team Leader.
Observers need to inform the host of their expectation and requirements
regarding what specific elements of the exercise they need to observe.
The hosts should conduct an observers‟ briefing at the onset of the IEC/ IER
to ensure all observers are familiar with the observer schedule.
It is the responsibility of the host organisation, NOT the IEC/IER Team
Leader, to manage the observer delegation throughout the exercise.
29 IEC/IER Handbook, First Edition 2012
3. IEC Application Process
The IEC Planning and Preparation Timeline (Annex E) suggests a time
frame that an USAR team needs to adhere to with regard to its IEC
preparations.
Once an USAR team and its sponsoring organisation have agreed to undergo
the IEC, it is required to submit an application to the INSARAG Secretariat
making use of the IEC Application Phase 1 (Annex F).
The requirements for this application are as follows:
The government‟s INSARAG Country Focal Point is required to
submit a written application to the INSARAG Secretariat stating that
the USAR team would like to undergo an IEC;
This application must be submitted to the INSARAG Secretariat a
minimum of two years prior to the desired date. However it is
important to note that due to the demand for IECs, it is more likely
that the team will have to wait longer than two years before it can be
scheduled into the IEC/IER Calendar;
This application must be completed in English;
Regardless of whether an USAR team is an official government team,
an NGO or combination thereof, it requires the formal
acknowledgement of the country‟s INSARAG Political Focal Point in
order to be eligible to undergo an IEC;
The application form, which includes the requirements for the
abbreviated POE, is to be submitted at the time of the application (See
Section 3.1);
The application form will include a preliminary report from the
Mentor that attests that the team is administratively and operationally
ready to proceed.
Upon receipt of the written application and the abbreviated POE the
INSARAG Secretariat will evaluate whether the USAR team in question is
likely to attain the standards required for the IEC within the available
timeline. If the INSARAG Secretariat is satisfied with the initial
substantiation of the team‟s capability, it will:
Inform that country‟s INSARAG Country Focal Point in writing that
the team has been successful in its application;
Allocate a provisional IEC exercise date;
Enter the IEC into the schedule of upcoming IECs which is available
on the VO.
30 IEC/IER Handbook, First Edition 2012
If the INSARAG Secretariat is not satisfied with the initial substantiation of
the team‟s capabilities, it will inform the country‟s INSARAG Country
Focal Point and Mentor in writing identifying the areas of concern.
Upon receipt of this written confirmation from the INSARAG Secretariat,
the USAR team is required to do the following:
In consultation with its Mentor, develop a strategic plan to address the
shortcomings identified;
Once these shortcomings have been successfully addressed , re-apply
to the INSARAG Secretariat using a new IEC Application Phase 1
(Annex F).
3.1 Abbreviated Portfolio of Evidence
The Abbreviated POE (in English) is required to provide documented
evidence to demonstrate that the USAR team has been developed in
accordance with the INSARAG Guidelines and has adopted the INSARAG
methodology.
4. IEC Preparation
One of the immediate steps following the confirmation from the INSARAG
Secretariat of a provisional date is for the USAR team to, in conjunction
with the Mentor; conduct an assessment of the USAR team‟s state of
readiness to undergo the IEC. The assessment results can then be mapped
against the IEC requirements to determine where, if at all, any
administrative or operational gaps exist. This will then enable the respective
stakeholders to develop a preparation strategy that aims to maximise the
USAR team‟s success in its IEC bid.
During the course of the preparation process it may be determined that the
requirements for a successful IEC cannot be met within the available
timeframe. In this event, a deferment or postponement may be sought from
the INSARAG Secretariat.The offer of a preferred date will be determined
based on confirmed events and availability.
4.1 Comprehensive Portfolio of Evidence
4.1.1 Submission of the Comprehensive POE
The submission of a comprehensive POE by the USAR team to the
INSARAG Secretariat at least 12 months ahead of the scheduled IEC date
31 IEC/IER Handbook, First Edition 2012
is a key deliverable in the lead up to the IEC exercise. The primary reason
why the Comprehensive POE is required at least 12 months ahead of the
scheduled IEC date is to allow time for any queries raised by the Secretariat
and IEC Classifiers to be addressed. The POE is to be submitted on the IEC
Application Phase 2 form (Annex G).
The requirements pertaining to the submission of the Comprehensive POE
are as follows:
The USAR team is to submit the completed Comprehensive POE to
the INSARAG Secretariat a minimum of one year ahead of the
scheduled IEC exercise date;
Prior to submission of the POE it must be reviewed and endorsed by
the Mentor;
This application must be completed in English. Where this is not
possible, a covering letter in English must accompany any non-
English documents briefly explaining its contents;
If an USAR team cannot meet this timeline, the Political Focal Point
is required to provide written justification to the INSARAG
Secretariat as to the reasons why it cannot meet this deadline and offer
an alternative date of submission for a minimum of six months later
for consideration;
The USAR Team is required to designate a point of contact who can
be contacted by the INSARAG Secretariat and the IEC Classifiers
who will facilitate the feedback required for any queries raised
regarding the Comprehensive POE. The Mentor is to be supported by
this individual.
4.1.2 Contents of the POE
Please refer to Annex G for a full list of the minimum requirements for the
contents of the comprehensive POE. It must be noted however that the
INSARAG Secretariat and/or the IEC Team Leader may request additional
information.
If required USAR teams can contact the INSARAG Secretariat for samples
of a Comprehensive POE.
32 IEC/IER Handbook, First Edition 2012
4.1.3 Review of the Comprehensive POE
Once receive, the INSARAG Secretariat will forward the Comprehensive
POE to the selected IEC Team Leader and the IEC Classifiers. The IEC
Team Leader will coordinate a detailed review of the POE. If required the
IEC Team Leader will conduct interviews with relevant members of the
USAR team, the Mentor and the INSARAG Country Focal Point INSARAG
Country Focal Point. They may also request additional documentation in
support of the POE or request that some documents be translated into
English.
The IEC Classifiers will base their recommendation on whether to proceed
as planned or postpone the IEC exercise on the documented evidence of the
Comprehensive POE. This is to be finalised 4 months ahead of the
provisionally scheduled date to allow sufficient time for final preparations.
4.2 IEC Exercise
The EXCON is required to design and develop a field exercise (FIELDEX)
that will provide the platform for the IEC. There are several key elements to
consider in the development of the FIELDEX:
Observation of a constantly evolving 36 hour (minimum) USAR
exercise. The exercise is to be conducted as follows:
o The first 6 hours are used for the Response Capability
Evaluation which includes:
Alert and Activation;
Recall of the USAR team;
Pre-deployment medical screening;
Pre-deployment logistics check;
Pre-deployment personal equipment issue;
Pre-deployment briefings;
Departure customs and immigration;
Getting to the point that the USAR team is ready to
“board the aircraft”;
The clock restarts when the USAR team arrives at a simulated border
crossing point, where the USAR team has 1 hour to complete border
crossing activities;
The remaining 29 hours are used for the Technical Capacity
Evaluation which includes:
Set up and operation of the RDC and OSOCC (Personnel
assigned to RDC and OSOCC are "out of play" until they
have demonstrated proficiency at what is required for the
33 IEC/IER Handbook, First Edition 2012
RDC and OSOCC functions. This is for a minimum of
two hours for the RDC, and for the OSOCC, to be
operational and coordinate the USAR response till the
IEC team decides that this can stand down);
Set up and operation of the BoO;
Reconnaissance operations;
USAR operations;
Demobilisation planning processes and a Demobilisation
Plan.
NOTE: Any travel time to the exercise venue has to be added to the 36
hours.
The technical phase of the exercise is required to be conducted at a
suitable venue that provides realistic props commensurate with the
level of classification being sought;
The technical scenarios should resemble
real-life situations likely encountered
during actual emergencies;
The degree of technical complexity must
be commensurate with the level of
classification being sought;
The technical scenarios must enable the
USAR team to apply all of the technical
skills required by the IEC Checklist;
If the USAR team is aiming for a Heavy
classification then the EXCON needs to
ensure there are two separate work sites
with props commensurate with the
technical requirements. Separate work sites
are defined as any work site that requires separate logistical support;
The EXCON is required to introduce “injects” that enable the USAR
team to implement its redundant capacity plan of personnel and
equipment;
To ensure self-sufficiency, the EXCON is required to ensure the
USAR team is restricted to the equipment cache with which they
would deploy. During the IEC exercise, no equipment from external
sources may be utilised except for a crane to demonstrate proper
rigging and heavy lifting capability;
The EXCON team should instruct role players to speak in English so
that the interaction between the USAR team and the role players can
be properly evaluated by the IEC team. English should be used at
RDC, OSOCC and interaction with LEMA. If this is not possible then
34 IEC/IER Handbook, First Edition 2012
translation should be provided on-site to each IEC classifier so that
the IEC classifier can perform their individual task if and when
required.
Any alert and activation process should be demonstrated at the
exercise. A power point presentation is not accepted to replace this
demonstration.
The exercise should be designed making use of constantly evolving realistic
structural collapse scenarios and should not be an exercise that demonstrates
individual technical skills (staging the exercise using prefixed skill-
performance stations). Furthermore, the simulated disaster exercise is
required to encompass all of the key stages of international disaster
response.
For the FIELDEX it is most likely that the USAR team will deploy to the
venue by road. The IEC team will still however measure the air transport
plan, as presented in the Comprehensive POE, if this is the means of
transport used for international deployment. A demonstration of road
transportation at the IEC exercise will not be accepted.
4.2.1 Alert and Activation includes, but is not limited to:
Notification of a Breaking Emergency;
Monitoring of the situation and placing the USAR team on standby;
Request for international assistance;
Approval for international deployment;
Activation of the USAR team.
4.2.2 Mobilisation includes, but is not limited to:
Arrival of team members at a designated
Point of Assembly:
o Pre-deployment medical screening
of personnel and search dogs;
o Pre-deployment briefing;
o Pre-deployment logistics check;
o Equipment loading;
Arrival of team at designated Point of
Departure:
o Departure customs;
35 IEC/IER Handbook, First Edition 2012
o Loading requirements for aircraft including hazardous materials
shipment declaration;
o Departure immigration.
4.2.3 Arrival in Country includes, but is not limited to:
Arrival in the effected country:
o Arrival immigration;
o Arrival customs;
o Meeting with airport authorities;
o Establishing and operating the
RDC;
Meeting with LEMA;
Establishing and operating the OSOCC;
Set up of BoO:
o See INSARAG Guidelines Section F8.7 Base Of Operations
Layout for an example of how to establish the BoO;
o Note: One of the key elements the IEC Classifiers will measure
is the team‟s ability to communicate between the BoO and the
work sites, and how it coordinates equipment staging between
the BoO and the work sites. Therefore for the FIELDEX, the
BoO should be established in a location that is NOT within
walking distance of the work sites.
4.2.4 USAR Operations
USAR Operations:
o Reconnaissance;
o Work site prioritisation;
o Use of INSARAG Marking and Signalling system;
o Search, rescue and medical activities commensurate with the
level of classification being sought.
4.2.5 Demobilisation
LEMA declares end of rescue phase;
Demobilisation including the planning process and developed Plan;
Note: An IEC video of an actual IEC is available on request from the
INSARAG Secretariat.
36 IEC/IER Handbook, First Edition 2012
5. IEC Evaluation Process
Although the INSARAG community agrees that all USAR teams involved in
international disaster response should undergo an IEC, this is a voluntary
process and not being classified does not bar a team from being registered in
the Directory of International USAR Teams.
It should be stressed that the IEC is neither a test nor a competition. The
IEC evaluates an USAR team to ensure it has successfully completed all
criteria required by the INSARAG Guidelines and that the team fulfils the
minimum acceptable safe standards of an INSARAG Medium or Heavy
team.
The IEC as highlighted earlier, is a peer review amongst USAR practitioners
and both the USAR team and classifiers mutually benefit and learn from the
experience.
The IEC Checklist, based on the INSARAG Guidelines, has been developed
by the INSARAG Secretariat in consultation with the INSARAG USAR
community and it has been approved for use by the ISG. It is utilised by the
IEC Classifiers during the IEC and its primary purpose is to ensure that the
classification is conducted in an objective fashion and is consistent from one
IEC to another, thereby maintaining a uniform standard.
The IEC Checklist is reviewed periodically and amended as required. Any
suggested amendments are proposed to the ISG, through the INSARAG
Secretariat, for consideration. Only after approval from the ISG has been
obtained is the updated IEC Checklist brought into use.
The IEC Classifiers will conduct its work using the English language during
the IEC exercise. However, the USAR team being classified may use its
preferred language provided there are sufficient interpreters to ensure
effective communication with the IEC team, except for RDC, OSOCC and
LEMA interaction. The management element of the USAR team is required
to be at least proficient at speaking English so as to ensure the USAR team
is able to communicate and safely operate in the international environment.
Referring to the INSARAG Guidelines Chapter G: “Building USAR
Capacity”, USAR Teams before applying for IEC, are strongly encouraged
to first conduct a self-assessment using the Checklist on G10 : “INSARAG
Organizational and Operational Guidelines for Capacity Building of
National USAR Teams”.
37 IEC/IER Handbook, First Edition 2012
5.1 IEC Programme
The IEC Programme is required to be submitted to the INSARAG
Secretariat as part of the Comprehensive POE. Regardless of the level of
classification being sought, the following IEC Programme is suggested:
IEC Classifiers will arrive in-country a day before the IEC.
The IEC Team Leader and Secretariat Representative should assemble
the IEC Team to finalise the following:
o IEC Classifiers members‟ introduction;
o Review of the IEC Program;
o IEC member tasking from the IEC Team Leader;
o Develop the IEC work schedule;
o Review the IEC Checklist;
o Review the Comprehensive POE;
o Prepare for meeting with USAR team and other relevant
stakeholders;
Day 1
Elaboration of the POE and documentation meeting:
o IEC Classifiers meeting with the representatives from the
USAR team management, representatives from its sponsoring
organisation and the USAR team Mentor. There should be
sufficient time allocated for a detailed review. The IEC Team
Leader may request this session to be extended if required. The
following events should be scheduled:
IEC briefing by host organisation;
Open forum discussion regarding the Comprehensive
POE;
Question and Answer session including e.g.:
Mobilisation procedures;
Implementation of the USAR teams redundancy
plan;
Most recent USAR training exercise;
Latest medical evaluation for participating IEC
team members;
Details on post mission debriefing (if the team has
been deployed on mission);
Medical evacuation and/or repatriation procedures;
Random review of team documentation as deemed
appropriate by the IEC Classifiers e.g., SOP, personnel
38 IEC/IER Handbook, First Edition 2012
training records, vaccination records, logistical
inventory;
Field Visit Segment:
o IEC Classifiers visit the USAR Teams logistics base or other
specific areas of interest (Search dogs, medical, etc.).
o IEC Classifiers visit the FIELDEX venue and review scenarios
to ensure the exercise will enable the USAR team to:
Work in a simulated real-life environment in a constantly
evolving 36 hour exercise;
Apply all the technical skills and equipment required by
the IEC Checklist;
Employ the technical capacity commensurate with the
level of classification being sought.
Day 2
Commencement of the Practical Exercise:
o Simulation exercise begins at a time determined by the EXCON
and continues until the 36 hour requirement is met;
Day 3:
o Conclusion of the simulation exercise;
o IEC team in parallel, commences regular internal meetings and
drafting of the IEC Report
Day 4:
o Conduct any follow up meetings or interviews that may be
required;
o Finalising the IEC Findings and draft IEC Report;
o Debriefing of the USAR management and team, with
discussions and recommendations arising from the IEC;
o IEC team departs as scheduled.
Most USAR teams would like to include a closing ceremony in the program,
attended by governmental officials and the local media. The INSARAG
Secretariat strongly advises against this planning since it adds undue
pressure to both the IEC Classifiers and the USAR team.
39 IEC/IER Handbook, First Edition 2012
Should a closing event be suggested during the course of the IEC, the
Secretariat Representative and IEC TL will advise and make a final decision
on this.
6. IEC Reporting
Upon its completion, the IEC Team Leader will provide the USAR Team
with a verbal debriefing of the findings of the IEC Classifiers and may
announce the overall result the team has achieved. The detailed findings
will be recorded in the IEC Report (INSARAG Secretariat will provide IEC
Team Leaders with the IEC Report template). Should there be areas for
discussion on the exact remarks (yellow boxes) coming from the IEC
Classifiers, they should try to resolve and agree on the final comments prior
to the departure of the IEC team. The IEC Team Leader will have up to 2
weeks, to provide the INSARAG Secretariat with the final report and
recommendations for the team with regards to registering them as an IEC
recognized team at the level classified.
The IEC Report with the results will thereafter be provided to the USAR
team and its sponsoring organisation through the INSARAG Secretariat
within 30 days of the completion of the IEC, and the team where successful,
are added to the INSARAG USAR directory and the INSARAG website as a
classified team at the stated level.
The IEC Report is considered to be “Restricted”. Accordingly, the
INSARAG Secretariat will only make these reports available to the USAR
team management and its sponsoring organisation. Whether this report will
be shared with any third party is at the sole discretion of the USAR team in
question. However, the INSARAG Secretariat encourages USAR teams to
share lessons learned at INSARAG events such as the regional meetings and
team leaders‟ meetings. These best practices can provide a valuable learning
opportunity for other teams.
The IEC provides an USAR team with unique access to international USAR
experts. These experts may be able to impart valuable guidance and advice
to a team. The IEC Report provides a mechanism for suggestions and
recommendations from the IEC classifiers which serve to aid the USAR
team in further optimising its performance.
Sharing of key lessons and best practices by the IEC team through the
INSARAG events such as the regional and team leader‟s meetings are
highly encouraged.
40 IEC/IER Handbook, First Edition 2012
6.1 IEC Checklist
Each line item of the IEC Checklist is awarded a colour and code. The
interpretation of this rating system is as follows:
A green box with a „Y‟ (representing „Yes‟) indicates that the
assessed team meets the minimum standards;
A yellow box with a „Y‟ (representing „Yes‟) indicates that the team
meets the minimum standards. However, the IEC team has determined
that improvements are recommended. Reasons for any yellow box
will be provided in the Advisory Note in the IEC Report.
A red box with „NY‟ (representing „Not Yet‟) which indicates that the
assessed team has not met the minimum standards at this point in
time;
An USAR team that receives any number of red colours is deemed to
be “not yet successful” Anything marked as “red” requires the IEC
Team to develop a Corrective Action Plan (separate from the
Advisory Note) which is submitted to the INSARAG Secretariat for
consideration;
There is also a Remark column where the IEC classifier can record
any relevant comments (positive as well as improvement).
While every opportunity will be made to allow for repeat evolutions during
the exercise, the IEC classifiers will ultimately make the final decision if the
team has, or has not satisfactorily met the INSARAG minimum standards
for a particular IEC requirement.
The INSARAG Secretariat in conjunction with the IEC Team Leader will
determine the most appropriate means for re-assessing the issue/s, in
consultation with the Mentor; this will include implementation of the
customized Corrective Action Plan
Upon satisfactory completion of the Corrective Action Plan a mutually
agreed date for a new classification will be coordinated by the INSARAG
Secretariat.
6.2 IEC Appeals Process
In the run-up to the IEC exercise, there may be situations where disputes
arise between the Mentor and the USAR team regarding its state of readiness
to undergo the IEC exercise. There may also be a situation where the IEC
Team Leader may not agree, based on the Comprehensive POE, that the
41 IEC/IER Handbook, First Edition 2012
USAR team is ready to undergo the IEC exercise. In such cases, the dispute
will be submitted to the INSARAG Secretariat for review.
During the IEC exercise, there may be a dispute between the IEC team and
the USAR team or its sponsoring organization. The INSARAG Secretariat
representative serves as an objective facilitator during an IEC. In the event
of any dispute arising the representative will act as the mediator between the
IEC Classifiers and the USAR team or its sponsoring organization.
If any dispute arising cannot be amicably resolved at the time of the IEC, the
USAR team may appeal the decision of the IEC team, in writing, and submit
the appeal to the INSARAG Secretariat for consideration.
The INSARAG Secretariat is the final arbiter in all disputes. In the unlikely
event that an USAR team receives a "Red" or "Not Yet Ready" in the check
boxes during the IEC/R, and a dispute is lodged on site, the INSARAG
Secretariat remains the final arbiter in this situation.
It has to be noted that the final outcome of IEC/R of the USAR team in
question is determined after close consultations with key parties: from the
IEC Team Leader and Classifiers, Team Mentor and Chief of FCSS
(INSARAG Secretariat) in Geneva. Appropriate follow up with the USAR
team on a possible re-evaluation will be discussed at a suitable time and
initiated by the INSARAG Secretariat.
7. IEC Recognition
If an USAR team is successfully classified as a Heavy team, it could respond
as a Medium Team instead. However, a Medium team cannot use its
classification to respond as a Heavy team.
If a Heavy team responds as a Medium team, it is required to announce this
on the VO, its USAR Team Fact Sheet and at any other relevant platforms.
7.1 IEC Certificate
Following the IEC, the USAR team will be issued a certificate at the annual
INSARAG Team Leader‟s meeting. The certificate, signed by the
INSARAG Secretariat, has a validity of 5 years as long as active USAR
response and participation is continued within the 5 year period if and when
appropriate.
42 IEC/IER Handbook, First Edition 2012
If the classified team does not respond to international incidents on more
than one occasion without justifiable reasons, and are not active in
INSARAG events, a written explanation will be requested, and if not
satisfactory, the INSARAG Secretariat will bring the matter up to the
INSARAG Steering Group for a decision that may lead to a warning or a de-
classification.
To maintain your 5-year period of classification, a team is expected to:
- Deploy to at least one international incident
- Participate in INSARAG activities (Exercise, provide
IEC/IER classifiers, Team Leader Meeting, and/or
Regional Meetings.
If the team does not meet these expectations the Secretariat will require it to
provide written documentation to explain why. The case may be passed to
the INSARAG Steering Group for determination, which could include the
team being declassified.
7.2 IEC Patch
Following successful completion of the IEC, the USAR team will be
provided an electronic copy of the artwork of the IEC patch/ decal by the
Secretariat. The following conditions regarding the wearing of the IEC patch
apply:
Black wordings over white background, and United Nations logo and
circumference of patch to be in UN light blue - Pantone (PMS 279). If
required, the INSARAG Secretariat can provide the USAR team with
the contact details of its vendor;
It is recommended for teams to wear the patch sewn onto a Velcro
backing, on the left shoulder. If an organisation patch is already
located in that position, then the IEC patch may be placed above that
patch or above the left breast pocket;
A helmet sticker/ decal that complies with the design guidelines of the
patch, is also permissible;
The design of the patch is not to be modified in any way;
The size of the patch should be 75mm x 55 mm.
43 IEC/IER Handbook, First Edition 2012
7.3 INSARAG USAR Directory
The USAR Team is required to submit an updated Directory of International
USAR Teams form (Annex H) to the INSARAG Secretariat. The
INSARAG Secretariat will then update the INSARAG USAR Directory
accordingly.
Note that this task has to be completed well before the IEC.
7.4 RDC & OSOCC Banners
The USAR team may also be entrusted with an official UN banner for the
RDC and OSOCC. The INSARAG Guidelines requires that if a team arrives
prior to the UNDAC team, they are to establish these provisional
coordinating mechanisms and facilities.
8. Obligations of Classified USAR Teams
Following successful classification USAR teams are required to meet certain
obligations, including but not limited to the following:
USAR teams are required to respond in the configuration in which it
was classified. The exception is when a Heavy team elects to respond
as a Medium team. If a team responds at a capacity less than its
classification, the following applies:
o The USAR team management has a responsibility to clearly
state its response capacity on the VO and modify their USAR
Team Fact Sheet accordingly;
o The USAR team is required to remove or cover over its IEC
Patch so as to avoid confusion in the affected country (unless a
Heavy team will be responding in a Medium team
configuration);
o The INSARAG Secretariat will request a written report from
the Political Focal Point as to why the team did not respond
44 IEC/IER Handbook, First Edition 2012
according to its classification (unless a Heavy team responded
in a Medium team configuration). This report will then be
tabled for review at the next ISG Meeting;
When responding to international disasters, ensure that the USAR
team applies the INSARAG methodology;
Conduct an annual simulated USAR response FIELDEX;
The USAR team, or representatives of its sponsoring organisation, is
required to be an active participant in annual INSARAG activities
e.g., annual USAR Team Leaders Meeting, INSARAG Regional
Group Meetings and the Earthquake Simulation (SIMEX) Response
Exercises. The INSARAG Country Focal Point is required to
immediately inform the INSARAG Secretariat of any changes within
the USAR team and its support framework that may fundamentally
affect its capacity to function at the classified level. Based on a review
of the structural changes within the USAR team, the ISG may
determine that they are required to undergo a reclassification.
The ISG highly recommends that USAR teams:
o Provide minimally three to five USAR experts to become
IEC/IER classifiers annually;
o Willingly share information with other USAR teams that are
developing a response capacity;
o Arrange bilateral assistance to other teams requiring Mentors;
o Willingly share information with other INSARAG USAR teams
that are preparing for a classification;
o Nominate team members to undergo UNDAC training.
Regarding capacity development, classified USAR teams are strongly
encouraged to assist to develop USAR capacities at the national level. .
If a classified USAR team is not able to meet its obligations, the ISG will
provide the Political Focal Point of that USAR team guidance on any
necessary subsequent action. This will also have a potentially adverse effect
on an USAR team‟s reclassification.
9. Joint IECs
If two USAR teams elect to conduct a Joint IEC exercise, they are required
to submit a written request to the INSARG Secretariat seeking approval.
Neighbouring countries or multiple teams within one country are
encouraged to consider conducting a joint IEC exercise. This offers an
45 IEC/IER Handbook, First Edition 2012
opportunity for each USAR team to share costs as well as providing an
opportunity to strengthen national or regional cooperation. Exercising
bilateral relationships, integrating and coordinating two USAR teams
working together in joint rescue operations and co-locating in a designated
BoO area injects a greater degree of realism into the exercise.
There are however several disadvantages that can arise from conducting
classification activities in this fashion, including IEC Team cost,
competition amongst the teams, and divided focus within the USAR teams.
This also increases the burden on the Secretariat since it will require
additional UN staff as well as two IEC teams.
It must however be noted that a joint IEC exercise will not in any way
compromise each USAR team‟s bid as each team will be individually
assessed on its own merits.
10. INSARAG External Reclassification
The INSARAG External Reclassification (IER) is the process a previously
classified team is required to periodically undergo in order to maintain their
classification status. If the USAR team elects not to reclassify, it will
surrender its INSARAG classification.
It is strongly recommended that a mentor be engaged for all teams wanting
to undergo an IER.
The IER planning milestone chart (Annex I) outlines the time frame that an
USAR team needs to adhere to with regards to its IER.
10.1 Reasons for Reclassification
10.1.1 Expiration of Classification Period
The ISG has determined the need for reclassification after 5 years. Should an
USAR team not be able to reclassify at the 5 year mark for valid reasons
announced by their respective INSARAG Country Focal Point, the ISG may
approve a 1 year extension, on a case by case basis. No additional
extensions will be granted.
The INSARAG Secretariat will make an initial screening assessment of
teams due for reclassification at least 12 months before reclassification is
due. This is to establish if the team has fulfilled the obligations expected of
46 IEC/IER Handbook, First Edition 2012
an INSARAG classified team since its last classification. This screening will
consider the following:
Whether the team has deployed to any USAR emergencies requiring
international response since it was last classified;
Whether the team has attended any major USAR exercises since it
was last classified;
Whether the team has deployed in the configuration it classified as;
Whether the team has regularly attended INSARAG activities such as:
o Regional INSARAG Meetings;
o Annual USAR Team Leaders Meetings;
o INSARAG Regional exercises;
o Participation in INSARAG Working Groups;
Whether the team provided IEC/IER classifiers to Classifications;
Whether the team has undertaken any INSARAG related capacity
building activity or mentorship of another USAR team undergoing an
IEC/IER.
It is expected the team will take part in at least one INSARAG related
activity every year plus contribute IEC/IER classifiers each year. If these
criteria are not met the INSARAG Secretariat may either:
Postpone the reclassification until the team‟s INSARAG activity
increases;
Require some formal assurances from the INSARAG Country Focal
Point that the team will increase its INSARAG activity in the near
future.
10.1.2 Change in USAR Team Structure
The IEC Classification awarded is applicable to the USAR team structure
evaluated. If there has been any structural change in the configuration of the
team, the onus is on the team and/or its sponsoring agency or INSARAG
Country Focal Point to inform the INSARAG Secretariat.
The INSARAG Secretariat will facilitate a review of the structural change to
determine whether it impacts the USAR team‟s classification. If it is
determined that the structural change has had a negative effect on the
classification, the INSARAG Secretariat will inform the USAR team and its
sponsoring organisation that it is required to be reclassified. The INSARAG
Secretariat will consult with the INSARAG Steering Group Chairman and
advise the USAR team on whether it can retain its classification pending the
reclassification.
47 IEC/IER Handbook, First Edition 2012
10.1.3 Change in Classification Level
This occurs when a team migrates from one classification level e.g., Medium
to Heavy or vice versa. Ideally USAR teams should aim to undergo this
classification review at the 5 year mark. However, if an USAR team would
like to migrate from one level to another within the 5year period, they are
required to submit a written request to the INSARAG Secretariat. A full IEC
process is required for a Medium team who wishes to upgrade to the Heavy
level.
10.1.4 Inappropriate International Response Conduct
All INSARAG classified teams are expected to uphold the highest standards
of integrity and professionalism, and are deemed to be representing the
INSARAG Community in all their actions. Any formal complaints received
by the INSARAG Secretariat regarding a classified USAR team‟s conduct
during international deployments or INSARAG training exercises will be
reviewed by the ISG. The ISG may elect to establish an ad-hoc team of
experts to review the incident and recommend an appropriate course of
action. It may be deemed necessary by the ISG to determine if a warning be
given or in serious cases, the team‟s IEC status be revoked.
10.2 Scheduling an IER Exercise
The IER must occur at some stage within the 5th calendar year following the
original IEC. The INSARAG Secretariat will confirm the exact date of the
reclassification exercise with the team concerned. Any applications for an
IER exercise that fall either before or after the USAR team‟s 5 year cycle
must be submitted to the INSARAG Secretariat for consideration.
For cases where an IER Exercise should be scheduled as written in 10.1.2,
10.1.3 or 10.1.4; the Secretariat will discuss with the USAR team in
question.
10.3 IER Process
The IER will always include a POE, a self-assessment IER Checklist and
some element of a scenario-based FIELDEX involving a continuous tactical
USAR operation that lasts up to 36 hours. The objective is to allow the
USAR team to pre-populate the IER Checklist with evidence it has
demonstrated in the previous 5 years. If the pre-populated IER Checklist is
agreed to by the Secretariat, the Mentor and the IER Team Leader, the
48 IEC/IER Handbook, First Edition 2012
number of IER cadre might be reduced. Where possible, the IEC Team
Leader or Classifiers from the original IEC should be included in the IER.
10.3.1 IER POE Requirements
The submission of a Comprehensive POE by the USAR team to the
INSARAG Secretariat is to be done as prescribed in Annex K.
The requirements pertaining to the submission of the POE are as follows:
The completed POE must be submitted to the INSARAG Secretariat a
minimum of 12 months ahead of the scheduled IER date;
If an USAR team cannot meet this timeline, it is required to provide
written justification to the INSARAG Secretariat as to why it cannot
do so and offer an alternative for consideration. The INSARAG
Secretariat may then postpone the IER exercise;
The POE is required to be written in English;
The USAR team is required to nominate a focal person who can be
contacted by the INSARAG Secretariat and the IER Classifiers and
who will facilitate the feedback required for any queries raised
regarding the POE.
10.3.2 Self-Assessment Using the IEC/IER Checklist
Although every IER will require some level of a scenario-based FIELDEX,
it is expected that teams will be able to provide verifiable evidence for a
number of the checklist items rather than physically demonstrate every item.
To determine what is acceptable, the team should submit an IEC/IER
Checklist (Annex A) that has been pre-populated with what they will
demonstrate in the FIELDEX. However the FIELDEX must include:
All items mentioned in the Advisory Note or marked yellow from the
previous classification;
Any additions, changes or amendments to the IEC/IER Handbook
including the IEC/IER Checklist as compared to when the team was
last classified;
Any item where the team has significantly changed its equipment,
policy or procedures since its last classification.
All the items proposed by the team as being prior evidence must be fully
detailed in the IER POE, with relative documents e.g.; photographs, and
reports available to verify this. Evidence that might be acceptable is:
Items done satisfactorily during actual deployments;
Items done satisfactorily during full-scale exercises;
49 IEC/IER Handbook, First Edition 2012
Items done satisfactorily during specific exercises;
(bullets 2 and 3 above would normally need to be relatively recent
examples that can be verified in some reliable way e.g. witnessed,
photographs, video or proof of success);
Documentary evidence that the team has fully maintained competence
of a checklist item which had been satisfactory in the team‟s original
IEC or reclassification; e.g. detailed training records.
NOTE: how the evidence is measured and approved will be determined by
the:
Secretariat;
IER Team Leader;
Mentor;
USAR Team focal point.
If agreement can‟t be reached, the default position is that the item(s) will be
demonstrated during the FIELDEX.
10.3.3 IER Simulation Exercise
For details pertaining to the IER FIELDEX, see Section 4.2. However an
abbreviated or modified FIELDEX may be acceptable depending on the
evidence provided by the team as agreed with the IER stakeholders.
10.4.1 Contents of the IER POE
Copy of the original IEC Report;
Copy of previous IER Reports (if applicable);
Documented evidence demonstrating how the USAR team has
addressed any issues highlighted during the IEC or previous IER
reports;
Updated contact details for the INSARAG Country Focal Point
INSARAG Country Focal Point and USAR team, if these have
changed;
Documented evidence demonstrating how the USAR team has
addressed any new requirements added to the IEC or IER process
since its last evaluation;
Documented evidence demonstrating how the USAR team is involved
in INSARAG activities;
Documented evidence of international USAR response or training
activities.
50 IEC/IER Handbook, First Edition 2012
10.4 IER Team
An IER Team Leader will be appointed 12 months prior to the
reclassification by the Secretariat. The remaining IER team members will be
identified by the INSARAG Secretariat depending on the potential
requirements of the IER exercise. The default position will be a classifier for
each area. The agreed levels of evidence will be used to determine the
involvement of each classifier.
Preferably at least one member of the IER Team should be a member from
the previous IEC or IER Team.
10.5 IER Reporting
Upon its completion, the IER Team Leader will provide the USAR team
with a verbal debriefing of the findings of the IER Classifiers. The detailed
findings will be recorded in the IER Report (INSARAG Secretariat will
provide the IER team leader with the format). Again, as with IECs, the
Secretariat will compile and maintain a list of all best practices for sharing
and will be discussed at the INSARAG regional and Team Leaders
meetings, and other IEC training events.
The IER Report will be provided to the USAR team and its sponsoring
organisation through the INSARAG Secretariat within 30 days of the
completion of the IER. The IER Report is considered to be “Restricted”.
Accordingly, the INSARAG Secretariat will only make these reports
available to the USAR team management and its sponsoring organisation.
Whether this report will be shared with any third party is at the discretion of
the USAR team in question. However, the INSARAG Secretariat strongly
encourages USAR teams to share these documents as this provides a
valuable learning opportunity for other teams.
An USAR team that receives any number of red colours is deemed to be
“not yet successful”. Based on the issues in question, if requested the IER
team will provide a suggested Corrective Action Plan and a timeline in
which this is could be implemented. The INSARAG Secretariat in
conjunction with the IER Team Leader will determine the most appropriate
means for reassessing the issue in question. Upon the satisfactory correction
of the issue as determined during that reassessment, the USAR team will be
deemed to be successful.
51 IEC/IER Handbook, First Edition 2012
Any appeals to the final decision of the classifiers will follow the procedures
highlighted in 6.2.
10.6 IER Recognition
The recognition given to an USAR team that has been successfully
reclassified is the same as that which is done following an IEC. The IEC
patch will be revised to indicate the most current year of the reclassification.
11. Conclusion
The INSARAG Steering Group acknowledges the enormous commitment,
both financially and in terms of time, required from many different
stakeholders to ensure a team classification and reclassification is successful.
This Handbook has been developed by the INSARAG community of USAR
practitioners, will serve as valuable reference guide for all USAR teams
preparing to undergo a IEC or IER and it is envisaged that by adopting
closely the information herein, will assist prospective teams improve their
chances of success. The IEC/IER Handbook also serves to define the
INSARAG Minimum Standard.
Please find the latest information on the IEC classifications and schedule in
the Virtual- OSOCC or http://www.insarag.org. The INSARAG Secretariat
can be contacted at email address: [email protected]
2012 Edition (1 May 2012)