INQUIRY LETTER

Students:Ciara Krizia D. Matienzo

Ian Jane D. MorillaBSTM 2-2N

INQUIRY LETTER

Inquiry Letter is a letter written to request information and/or ascertain its authenticity. A letter of inquiry deals with various matters like job vacancies, funding, grants, scholarships, projects, sales, pre-proposals and others. The term is common in various business setups as it implies fund request or pre-

proposal information. Owing to this usage, the term may be considered exclusive to these setups alone. But that is not the case, to this effect the below definition

offers a justified meaning.

• A document requesting information sent on behalf of an individual or an organization for their own respective purposes, which can be mutually

beneficial to the recipient and the sender.

Strategies for writing a letter of inquiry:

1. Tell the reason for the inquiry. (Orientation)2. State the question or inquiry. (Information)

3. Induce the reader to respond or act. (Action)

Be definite as to how, where, and when the reader should act.

Characteristics of an inquiry or a request letter:

1. Conciseness. The letter should be short but clear to be easily understand.

2. Courtesy. Words and tone should display politeness.

3. Specify. Question should be specific and definite.

Dr. Ruben C. FloresMedical Center ChiefDr. Jose Fabella Memorial Hospital

Thru:Dr. Evelyn del CastilloHospital Chief, Training Center

Dear Dr. Flores:

We are level IV NCN nursing students of Family Clinic Colleges, conducting a research on the “Quality of Nursing Care as Perceived by Ward Nurses and Patients”. We would like to ask for your permission to gather data for our research from the nurses and patients of the Dr. Jose M. Fabella Hospital.

We hope for your favorable response to this request. Results of the research, a copy of which we shall provide you with, should surely prove valuable for the hospital and for us. Your assistance indeed will be of great help to us.

Thank you. Truly yours,

Maritess B. Bello

Group Leader

Orientation

Action

Information

Here is the strategy for writing a good reply to an inquiry/request:

1. Appreciation for the sender’s interest in the company’s product or service. (Orientation)

2. Detailed and complete information asked for. (Information)

3. Willingness to be of further assistance. (Action)

Dear Mr./Mrs. Smith,

We are glad you are interested in our company’s air conditioners. You are assured of satisfactory performance of our Condura Air conditioners which are highly in demand in the market at present.

To answer all your questions, we enclosed a catalogue of all Condura products that we have to enable you to check their features and choose from the different models.

You may visit our showroom at all SM Malls and see our products galore. You may also call us at 2050987 if there is anything we can do for you.

Yours truly, Tirso Garcia Product Manager

Reply to inquiry/request letter:

Orientation

Action

Information

EXERCISE1. What is an inquiry letter?2. What is being sent on behalf of an individual or an

organization for their own respective purposes.3. State the 3 strategies on how to write/reply to an

inquiry letter.4. Give at least 1 of the 3 characteristics of an inquiry

letter and explain its purpose.5. How does the receiver of the letter show his/her

appreciation to the sender?

1. Inquiry Letter is a letter written to request information and/or ascertain its authenticity.

2. A document requesting information

3. Orientation, Information, Action

4. Either of the 3:Conciseness: The letter should be short but clear to be easily understand.Courtesy: Words and tone should display politeness.Specify: Question should be specific and definite.

5. By showing interest and willingness to be of further assistance

ANSWER:

THE END