innovation actions (ia) administrative forms (part a...

Disclaimer This document is aimed at informing potential applicants for Horizon 2020 funding. It serves only as an example. The actual Web forms and templates, provided in the online proposal submission system under the Participant Portal, might differ from this example. Proposals must be prepared and submitted .via the online proposal submission system under the Participant Portal.

Innovation Actions (IA)

Administrative forms (Part A) Research proposal (Part B)

Version 1.2 1 October 2014

History of changes

Version Date Change Page

1.1 21.08.2014 Part A added

Updates on paragraphs: 1.6 Complementary activities and 3.4 Risk management

Reflecting in revised tables: Table 3.1.a – List of Work Packages Table 3.1.b – Work Package Descriptions Table 3.1.c – Work Package Effort Table 3.2 – List of identified critical risks and the mitigating measures foreseen Table 3.3 – Budget summary

6 10

13-17

1.2 1.10.2014 Part B.I page Limit of 50 increased to 70

Request for table for each work package

Pointer to section 2.2

Explanation of Budget flexibility

Explanation of value for money

Mention of need for one table per work package

Some additional cells and correction of formulas in table(s)

See the Q&A document on the call web site for detail about changes

1-2

9

11

11

11-12

15-16

15-18

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European Commission - Research - Participants Proposal Submission Forms

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Horizon 2020 / Clean Sky JUCall:

Topic: Type of action:

Proposal number:

Proposal acronym: Table of contents

Section Title Action

1 General information

2 Participants & contacts

3 Budget

4 Call-specific questions

How to fill in the formsThe administrative forms must be filled in for each proposal using the templates available in the submission system. Some data fields in the administrative forms are pre-filled based on the previous steps in the submission wizard.

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1 - General information

Topic Type of action

Proposal title* Max 200 characters (with spaces). Must be understandable for non-specialists in your field.

Call identifier Acronym

Duration in months Estimated duration of the project in full months.

Note that for technical reasons, the following characters are not accepted in the Proposal Title and will be removed: < > " &

Free keywords Enter any words you think give extra detail of the scope of your proposal (max 200 characters with spaces).

Abstract

Short summary (max. 2,000 characters, with spaces) to clearly explain: • the objectives of the proposal • how they will be achieved • their relevance to the work programme. Will be used as the short description of the proposal in the evaluation process and in communications with the programme management committees and other interested parties . • Do not include any confidential information. • Use plain typed text, avoiding formulae and other special characters. If the proposal is written in a language other than English, please include an English version of this abstract in the “Technical Annex” section.

Remaining characters 2000

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Declarations

1) The coordinator declares to have the explicit consent of all applicants on their participation and on the content of this proposal.

2) The information contained in this proposal is correct and complete.

3) This proposal complies with ethical principles (including the highest standards of research integrity — as set out, for instance, in the European Code of Conduct for Research Integrity — and including, in particular, avoiding fabrication, falsification, plagiarism or other research misconduct).

4) The coordinator confirms:- to have carried out the self-check of the financial capacity of the organisation on https://ec.europa.eu/research/participants/portal/desktop/en/organisations/lfv.html Where the result was “weak” or “insufficient”, the coordinator confirms being aware of the measures that may be imposed in accordance with the H2020 Grants Manual (Chapter on Financial capacity check); or- is exempt from the financial capacity check being a public body including international organisations, higher or secondary education establishment or a legal entity, whose viability is guaranteed by a Member State or associated country, as defined in the H2020 Grants Manual (Chapter on Financial capacity check);5) The coordinator hereby declares that each applicant has confirmed:

- they are fully eligible in accordance with the criteria set out in the call.

- they have the financial and operational capacity to carry out the proposed action.

The coordinator is only responsible for the correctness of the information relating to his/her own organisation. Each applicant remains responsible for the correctness of the information related to him and declared above. Where the proposal to be retained for EU funding, the coordinator and each beneficiary applicant will be required to present a formal declaration in this respect.

According to Article 131 of the Financial Regulation of 25 October 2012 on the financial rules applicable to the general budget of the Union (Official Journal L 298 of 26.10.2012, p. 1) and Article 145 of its Rules of Application (Official Journal L 362, 31.12.2012, p.1) applicants found guilty of misrepresentation may be subject to administrative and financial penalties under certain conditions.

Personal data protection

Your reply to the grant application will involve the recording and processing of personal data (such as your name, address and CV), which will be processed pursuant to Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, your replies to the questions in this form and any personal data requested are required to assess your grant application in accordance with the specifications of the call for proposals and will be processed solely for that purpose. Details concerning the processing of your personal data are available on the privacy statement. Applicants may lodge a complaint about the processing of their personal data with the European Data Protection Supervisor at any time. Your personal data may be registered in the Early Warning System (EWS) only or both in the EWS and Central Exclusion Database (CED) by the Accounting Officer of the Commission, should you be in one of the situations mentioned in: -the Commission Decision 2008/969 of 16.12.2008 on the Early Warning System (for more information see the Privacy Statement), or -the Commission Regulation 2008/1302 of 17.12.2008 on the Central Exclusion Database (for more information see the Privacy Statement) .

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2 - Administrative data of participating organisationsPIC Legal name

Short name: Address of the organisation

Town

Postcode

Street

Country

Webpage

Legal Status of your organisation

Research and Innovation legal statuses

Public body .................................................... no Legal person .............................. no

Non-profit ...................................................... no

International organisation .................................. no

International organisation of European interest ...... no

Secondary or Higher education establishment ....... no

Research organisation ..................................... no

Small and Medium-sized Enterprises (SMEs) ........ no

Nace code

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Department(s) carrying out the proposed work

Department name

Street Please enter street name and number.

Town

Same as organisation address

Department 1

Country

Postcode

Dependencies with other proposal participants

Character of dependence Participant

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Person in charge of the proposal

The name and e-mail of contact persons are read-only in the administrative form, only additional details can be edited here. To give access rights and basic contact details of contact persons, please go back to Step 4 of the submission wizard and save the changes.

Town Post code

Street

Website

First name

E-Mail

Position in org. Please indicate the position of the Contact Point above in the organisation.

Department Please indicate the department of the Contact Point above in the organisation

Phone 2 +xxx xxxxxxxxx Fax +xxx xxxxxxxxx

Sex Male FemaleTitle

Same as organisation address

Last name

Phone +xxx xxxxxxxxx

Country

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3 - Budget for the proposal Participant Country (A)

Direct personnel

costs/€

?

(B) Other direct

costs/€

?

(C) Direct costs of

sub-contracting/€

?

(D) Direct costs of

providing financial

support to third parties/€

?

(E) Costs of inkind

contributions not used on the

beneficiary's premises/€

?

(F) Indirect Costs

/ €

(=0.25(A+B-E))

?

(G) Special unit

costs covering direct &

indirect costs / €

?

(H) Total

estimated eligible costs

/ € (=A+B+C+D+F

+G)

?

(I) Reimburse-

ment rate (%)

?

(J) Max. grant / €

(=H*I)

?

(K) Requested

grant / €

?

0 0 0 0 0 0 0 0 100 0 0

Total 0 0 0 0 0 0 0 0 0 0

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4 - Call specific questionsThis proposal is being submitted by a consortium

Yes No

If there is a Consortium we declare that Participant number 1 is appointed as the “Consortium Leader” and is authorized, with adequate representation power, to act as single representative of the consortium at application stage; and to perform, at action implementation stage, the tasks and functions as described under section II.4 of the rules for submission of proposals, selection, evaluation, review and award procedure.

See also the relevant provisions of the model ITD/IADP Consortium Agreement. When the applicant is a Cluster applying as single legal entity (option 3 of the eligibility conditions) this role and its functions shall be performed by the representative of the Cluster.

This proposal contains a legal entity which is a cluster Yes No

The Cluster option shall be ticked only when the Cluster as such is an applicant and is applying with a validated and unique legal entity, which is duly able to

enter into agreements with the JU. If the Cluster does not represent a unique and independent legal entity under national or EU law, the Consortium option should be selected by the applicant(s). See section II.4 of the CSJU rules for submission of proposals, selection, evaluation, review and award procedure.

Agreement on the access to the proposal by appointed representative of the CSJU Leaders

The proposal coordinator agrees in its capacity as legal authorized representative that access to this proposal, or part of it, may be given to the independent experts acting as evaluators and to the appointed representative of the Leaders involved in the selection process, all of whom will be acting under a Confidentiality Agreement with the CSJU

See section III.4 of the Rules for submission of proposals, selection, evaluation, review and award procedure

Statement of endorsement of the Statutes of the CSJU (Annex I to Regulation no 5558/2015)

The proposal coordinator declares to have taken note of Regulation n° 558/2014 of 6 May 2014 and the Statutes annexed to it and hereby gives an unequivocal commitment to endorse the Statutes and the rights and obligations thereto

The proposal coordinator gives an unequivocal commitment to contribute to the funding referred to in Article 15 of the Statutes to achieve the objectives of the CSJU set out in Article 2 of the Regulation

The proposal coordinator commits to formalize, in case of selection as Core Partner, such an endorsement via an official letter to be signed by the legal authorized representative of the applicant's organization(s)

The proposal coordinator is aware that the selection and appointment as Core Partner of the CSJU and any participation in the Programme is made conditional to the signature of the above letter of endorsement during the negotiation stage

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Operational capacity

The proposal coordinator declares that in the relevant section of Part B of this proposal there is a complete and duly supported description of the applicant(s) and related organizational structure and in case of any Consortium grouping or Cluster there is also included a complete and accurate description of its membership.

This must include the list of affiliates of the organization whether or not participating in the proposal. The evidence concerning the operational capacity,

provided by each member of consortium, will be verified to ensure that the consortium as a whole fulfils the selection and evaluation criteria.

Legal capacity

The proposal coordinator declares that the legal entity(ies) applying as Core Partner(s) have the legal capacity to conclude agreements with the CSJU and will assure clear accountability for the related obligations.

The proposal coordinator understands that during grant preparation documents from the applicant legal entity (and each Consortium member in case of a Consortium) will be requested (via an electronic exchange system) by the validation service of the European Commission in order to validate the legal and financial status of each applicant.

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Validation resultSection DescriptionSection Description

The form has not yet been validated, click "Validate Form" to do so!

PART B. I of the Core-Partner(s) Application/Proposal Template (Technical Section) – Version 3 1

Innovation Actions

Core-Partner(s) Application/Proposal Template

(Technical Section)

PART B. I

Version 3

- 30 September 2014 -

Note: This is for information only. The definitive template for your call

will be available in the submission system, which you can then use when writing your proposal.

PART B SUBMISSION

Your document submitted will be composed of 2 parts:

1. PART B.I

PART B.I was updated to address difficulties identified by applicants

submitting their applications. All updates made to this template are highlighted

in RED.

This part introduces the 3 first points which relate to an evaluation criterion for a full

proposal. The applicant should complete all these points in order to validate his/her

application.

This part is subject to a 70-page limitation, including the table templates as

presented under the technical section of the present document.

2. PART B.II

This part introduces the 2 last points which relate to the members of consortium

(participants, operational capacity, etc.), (potential) ethics and security issues

identified by the applicant.

This part is complementary to PART B.I. The applicant should complete all these

points in order to validate his/her application.

This part is not subject to any page limitation.

Please do not merge PART B.I and PART B.II as these documents should be submitted

separately in the submission system.


Please follow the structure of this template when preparing your application/proposal. It has been

designed to ensure that you can present your key capabilities and planned work in a way that will

enable the JU to make an effective assessment against the evaluation and selection criteria.

Paragraph 1, 2 and 3 respectively correspond to an evaluation criterion for a full proposal.

Please be aware that proposals will be evaluated as submitted, and not based on their potential if

certain changes were to be made. This means that only proposals that successfully address all the

required aspects will have an opportunity of being funded. The applicant’s proposal should describe

the key capabilities being proposed to implement the Programme and specifically the project in

answer to the topic, together with a description of work to match the scope and objectives of the

topic, a proposed budget matching the description of work, and the list and composition of the

participants (if applicable). The scope of work, together with the corresponding funding to be

awarded to selected applicants in the Grant Agreement will be agreed and detailed during the

negotiation stage and grant preparation.

Page limit: the cover page, and paragraph 1, 2 and 3, together shall not exceed 70 pages. All tables in these points must be included within this limit. The minimum font size allowed is 11

points. The page size is A4, and all margins (top, bottom, left, right) should be at least 15 mm (not

including any footers or headers).

Please do not consider the page limit as a target. It is in your interest to keep your text as concise

and relevant as possible. Experts evaluating your proposal rarely consider unnecessarily long

proposals in a positive light.

Part B.I and Part B. II should be submitted as separate documents.

The system will not allow a proposal to be submitted until this document is uploaded.

Please note that by submitting this proposal electronically, all documents and attachments

uploaded into the submission system form a legally binding part of your proposal. The

documents are submitted under the applicants password controlled access and are time-

stamped by the system. Therefore it is not necessary to print documents for hand signature

and re-scan them before uploading. Applicants, particularly proposal coordinators, should

ensure that proposal content uploaded under their password is correct because they are

legally responsible for it and the proposal cannot be updated after the call deadline has

passed. It is recommended that documents be converted directly from editable to PDF

versions to optimise quality and file size rather than scan printed versions.


COVER PAGE

Title of Proposal

List of applicants

Applicant No * Participant Organisation Name Country

1 (Coordinator)

2

3

* Please use the same participant numbering as the one used in the administrative proposal forms.

Table of Contents


Foreword

This template is provided to applicants in order to guide and assist them in the submission of

proposals in the Call for Core-Partners.

Before submitting a proposal, applicants should check their eligibility, admissibility and all general

conditions to be met and provide all necessary elements required in the proposal submission

process. More information can be found in the following documents:

1. Eligibility, admissibility and special conditions: described in parts B and C of the General

Annexes of the Work Plan as published on the JU website and on the Participant Portal.

2. Evaluation criteria, scoring and threshold: The criteria, scoring and threshold are described in

part F of the General Annexes of the Work Plan.

3. Evaluation procedure: The procedure for setting a priority order for applications with the same

score is given in part F of the General Annexes to the Work Plan.

The full evaluation procedure is described in the Rules for submission, evaluation, selection,

award and review procedures for Calls for Core Partners as published on the JU website1 and on

the Participant Portal of the European Commission2.

1 Clean Sky JU Website: http://cleansky.eu/content/homepage/about-clean-sky-2

2 Participant Portal of the European Commission:

http://ec.europa.eu/research/participants/portal/desktop/en/opportunities/h2020/calls/h2020-cs2-cpw01-2014-01.html

http://cleansky.eu/content/homepage/about-clean-sky-2

http://ec.europa.eu/research/participants/portal/desktop/en/opportunities/h2020/calls/h2020-cs2-cpw01-2014-01.html


1. Excellence

Your proposal must address a topic for this Call for Core-Partners.

The Topic descriptions for Core-Partners are set out in the Work Plan and further detailed in the

Annex I - 1st Call for Core-Partners: List and Full Description of Topics.

This section of your proposal will be assessed only to the extent that it is relevant to that topic.

1.1 Objectives

Describe the specific objectives for the project3, which should be clear, measurable,

realistic and achievable within the duration of the project. Objectives should be

consistent with the expected exploitation and impact of the project (see section 2).

1.2 Relation to the Work Plan

Indicate the topic to which your proposal relates, and explain how your proposal

addresses the specific challenge(s) and scope of that topic, as set out in the Work Plan.

The description of the overall Clean Sky 2 Programme is the “Joint Technical

Programme [published by the JU on the 27th

of July]4 which may be consulted by the

applicants to clarify the context of the topics within the overall strategic objectives of the

Programme and the relevant IADP/ITD area(s).

1.3 Concept and approach

Describe and explain the overall concept underpinning the project. Describe the main

ideas, models or assumptions involved. Identify any trans-disciplinary considerations;

Describe the positioning of the project e.g. where it is situated in the spectrum from idea

to demonstration. Refer to Technology Readiness Levels where relevant. (See also

General Annex E of the work plan);

Describe and explain the overall approach and methodology and justify the credibility of

the proposed approach;

Explain how the technologies, the approaches and the solutions proposed are suitable

with respect to the topic description and the IADP/ITD area and objectives;

Where relevant, describe how gender equality is taken into account in the project’s

content. For guidance on methods of gender equality please refer to

http://ec.europa.eu/research/science-society/gendered-innovations/index_en.cfm

3 The term ‘project’ used in this template is equivalent to ‘action’ as used in Horizon 2020 and in the CSJU grant

agreement for Members. 4 The Clean Sky 2 “Joint Technical Programme” is the high-level programme as published by the CSJU following the

independent evaluation performed on the work packages, technology streams and demonstrator projects proposed by

the Leaders via the “Joint Technical Proposal.” The Joint Technical Programme” will be implemented and updated

across the duration of the Programme and of the CSJU in the form of a “Development Plan” to be formally approved

by the CSJU which will define and update the full roadmap of the Programme.

http://ec.europa.eu/research/participants/data/ref/h2020/wp/2014_2015/annexes/h2020-wp1415-annex-g-trl_en.pdf

http://ec.europa.eu/research/science-society/gendered-innovations/index_en.cfm


1.4 Ambition

Describe the advances your proposal would provide beyond the state-of-the-art, and the

extent to which the proposed work is ambitious and innovative. Your answer could refer

to the ground-breaking nature of the concepts involved, the approaches and methods

proposed, and the issues and problems to be addressed.

Describe the innovation potential which the proposal represents. Where relevant, refer to

products and services already available on the market. Please refer to the results of any

patent search carried out.

1.5 Key capabilities and track record

Describe the key capabilities, competences and track record that will be brought by each

participant to the project and how they will adequately address the topic in a relevant

way (e.g. capability to efficiently contribute to a permit-to-fly application).

Describe the overall capabilities proposed to implement the Programme and specifically

the project in response to the topic and how they will contribute to address the scope of

the topic and to mitigate or to re-orientate the Programme in case of failure or

significant difficulties; Consortia or clusters shall detail how the combination and

complementarity of each individual capability will result in effective joint capabilities

being brought to the Programme and will contribute to leverage the results and go

beyond the sum of each individual capabilities.

Describe any national or international research and innovation activities which will be

linked with the project, especially where the outputs from these will feed into the

project.

1.6 Complementary activities (where applicable)

If an applicant considers that it has other technologies or innovative solutions to propose in

relation to the topic, the applicant should present them in this section. The definition of the

(complementary) work packages, the relevant breakdown of activities, milestones,

deliverables and required resources (total project cost value) corresponding to this

complementary activity shall be mentioned in the relevant parts of the template, namely in

3.1a, 3.1b and 3.1c.

The risk table (table 3.2) should include any key risks associated with these proposed

activities.

If the applicant indicates complementary activities and innovative solutions for the topic for

which they are applying and within the scope of the IADP/ITD, it should be demonstrated

under this section that these activities would meet the following:

- be in line with the Clean Sky 2 Programme key goals and objectives;

- represent an enhancement or improvement of the content of an IADP/ITD; and

- lead to a demonstrable additional contribution beyond the state of the art in the topic’s

general area.


2. Impact

2.1 Expected Impact

Please be specific, and provide only information that applies to the proposal and its objectives.

Wherever possible, use quantified indicators and targets.

Describe how the proposed level of technical and strategic contribution to the

Programme together with the proposed key capabilities will impact the IADP/ ITD

programme objectives and will provide large benefits to the relevant topic;

Describe, where applicable, how the complementary activities might significantly

impact the IADP/ITD programme objectives beyond the scope of the relevant topic;

Describe how your project will contribute to:

o the expected impacts set out in the work plan, under the relevant topic;

o improving innovation capacity and the integration of new knowledge;

o strengthening the European competitiveness of the sector and creating potential for

growth by developing innovations meeting the needs of the European and global

markets; and, where relevant, by maturing such innovations to a point where they

would be viable for development;

o any other environmental and societal impacts (if not already covered above).

In case of applications to more than one topic (i.e. multi-application), describe where

relevant how the applications would impact the proposed topic activity and how the

combination of activities may have an impact both at IADP/ITD and programme level.

2.2 Measures to maximise impact

2.2.1 Dissemination and exploitation of results

Provide a plan for the dissemination and exploitation of the project's results (unless the

topic explicitly states that such a plan is not required).

Describe where the core research activities will be carried out and how they will impact

and benefit the competitiveness of Europe and Associated countries.

Describe a credible path to deliver the innovations to the market. The plan, which should

be proportionate to the scale of the project, should contain measures to be implemented

both during and after the project.

Dissemination and exploitation measures should address the full range of potential users

and uses including research, commercial, investment, social, environmental, policy making,

setting standards, skills and educational training.

The approach to innovation should be as comprehensive as possible, and must be tailored

to the specific technical, market and organisational issues to be addressed.

Explain how the proposed measures will help to achieve the expected impact of the

project. Include a business plan where relevant.


Where relevant, include information on how the participant(s) will manage the research

data generated and/or collected during the project, in particular addressing the following

issues:5

o What types of data will the project generate/collect?

o What standards will be used?

o How will this data be exploited and/or shared/made accessible for verification and

re-use? If data cannot be made available, explain why.

o How will this data be curated and preserved?

Upon selection, as part of the negotiation stage you will need to accede to the relevant

IADP/ITD consortium agreement6 which will contain among other things how to manage the

ownership and access to key knowledge (IPR, data etc.) in accordance with the terms of the

Grant Agreement for Members7. Where relevant, these will allow you, collectively and

individually, to pursue market opportunities arising from the project's results within the

IADP/ITD Programme.

The appropriate structure of the consortium to support exploitation is addressed in

section 3.3.

2.2.2 Communication activities

Describe the proposed communication measures for promoting the project and its

findings during the period of the grant. Measures should be proportionate to the scale

of the project, with clear objectives. They should be tailored to the needs of various

audiences, including groups beyond the project's own community. Where relevant,

include measures for public/societal engagement on issues related to the project.

5 For further guidance on research data management, please refer to the H2020 Online Manual on the Participant Portal.

6 IADP/ITD template consortium agreement will be published in due time on the CSJU website and Participant Portal.

7 Published as part of the call package on the CSJU website and Participant Portal.


3. Implementation

3.1 Description of work — Work packages, deliverables and milestones

Please provide the following (according to the existing Work Breakdown Structure (WBS)

as per described in the JTP for each ITD/IADP and in line with the description of the topic):

brief presentation of the overall structure of the description of work

timing of the different work packages and their components (Gantt chart or

similar)

preliminary work description, i.e.:

o a list of work packages (table 3.1.a);

o a description of each work package,

o a filled table for each Work Package including a 5-line summary of the

work package; and a list of major tasks, key deliverables and milestones

(table 3.1.b).

graphical presentation of the components showing how they inter-relate (Pert

chart or similar) both between themselves and with the WBS of the ITD/IADP

(where possible and relevant)

Give full details and explain the consistency between the proposed activities and the background,

key capabilities, skills and competences as described. Base your account on the logical structure of

the project and the stages in which it is to be carried out. Include details of the resources to be

allocated to each work package to show evidence of the appropriateness and efficiency of the

allocation of tasks and resources.

The number of work packages, deliverables and milestones should be proportionate to the scale

and complexity of the project.

You should give enough detail in each work package to justify the proposed resources and budget

to be allocated and also quantified information to allow its evaluation and that progress can be

monitored including the monitoring carried out by the CSJU as part of its Programme Management

process.

You are requested to include a distinct work package on ‘management’ (see section 3.2) and to

give due visibility in the description of work to ‘dissemination and exploitation’ and ‘communication

activities’, either with distinct tasks or distinct work packages.

Note that one table is one page for each work package or complementary work package.

Definitions:

‘Work package’ means a major sub-division of the proposed project (i.e. Level 1 Work Package).

‘Deliverable’ means a distinct output of the project, meaningful in terms of the project's overall

objectives and constituted by a report, a document, a technical diagram, a hardware, software etc.

‘Milestone’ means a control point in the project that helps to chart progress. A milestone may

correspond to the completion of a key deliverable, allowing to test progress and to allow the next

phase of the work to begin. These will apply at intermediary stages of the project implementation so

that, if problems have arisen, corrective measures can be taken. A milestone may be a critical


decision point in the project where, for example, the ITD/IADP consortium must decide which of

several technologies to adopt for further development.

3.2 Management capabilities

Describe the ability to:

o manage the activities under the topic;

o coordinate capabilities in the supply chain and their ability to effectively work both

with a supply base and into an equal or higher tier industrial organisation as

integrator/leader;

o monitor the implementation of Partners’ activities and reviewing technical reports

when acting as Topic manager in a call for proposal8 in an ITD/IADP.

3.3 Management structure and procedures

Describe the organisational structure and the decision-making (including a list of

milestones);

Explain why the organisational structure and decision-making mechanisms are

appropriate to the complexity and scale of the project;

Describe, where relevant, how effective innovation management will be addressed in the

management structure and description of work.

Innovation management is a process which requires an understanding of both market and technical

problems, with a goal of successfully implementing appropriate creative ideas. A new or improved

product, service or process is its typical output. It also allows an applicant to respond to an external

or internal opportunity.

3.4 Risk management

Describe in detail any critical risks related to the implementation of the project where its

identified objectives may not be achieved in full or in part.

Please fill in the table with the identified critical risks, their categorization and impact,

and specify the mitigating measures foreseen (see table 3.2).

The winning applicant(s) should note that any risks identified should be elaborated in

the subsequent grant agreement at the sub-level of each related work package.

3.5 Consortium/ Clusters as a whole (where applicable)

The individual members of the Consortium/Cluster are described in a separate document. Please

see “Part B. II of the Core-Partner(s) Application/Proposal Template, 4. Members of the

consortium”. There is no need to repeat such information here.

Describe the consortium and its management and coordination structure. How will it

match the project’s objectives? How do the individual members complement one

8 Complementary grant – see Section n°10.9 of CSJU Work Plan 2014-2015 and Article 41.2 of the CSJU Model Grant

Agreement.


another (and cover the value chain, where appropriate)? In what way does each of them

contribute to the project? How will they be able to work effectively together?

Describe the industrial/commercial involvement in the project to ensure exploitation of

the results and explain why this is consistent with and will help to achieve the specific

measures which are proposed for exploitation of the results of the project (see section

2.2).

3.6 Resources to be committed

Please make sure the information in this paragraph matches the costs as stated in the budget

table in section 3 of the Administrative Forms, and the number of person/months, shown in the

detailed work package descriptions.

Please provide the following information using table 3.1.c:

total and annual distribution of person/months required and related personal costs;

‘other direct costs’ for applicants where those costs exceed 15% of the personnel

costs;

for subcontracting, please complete the relevant section of table 3.1.c as

comprehensively as possible and take note of the rules relating to subcontracting

under Article 13 “Implementation of Action Tasks by Subcontractors” of the model

Grant Agreement for Members.

Financial figures given in the work plan are indicative topic funding values. The final

funding awarded to the beneficiaries of the grant may vary depending on the budget of the

proposal as submitted by the applicant, the evaluation of the proposal and the application of

the funding rate.

Applicants should take the project value into consideration in the elaboration of their

proposal. Table 3.3 provides the applicant with the means to calculate the total project value

and the applicable funding rate. It can be noted that no threshold in Funding value exists to

decide on the eligibility of proposals.

Budget flexibility

Budgetary figures given in this work plan are indicative and are based on an estimate of the

topic values and the CSJU funding per topic. Unless otherwise stated, final funding may

vary following the evaluation of the applications and the negotiation stage.

The funding values shall not be confused with the total topic value. The funding value

corresponds to the average funding calculated by the JU based on the experience in the

Clean Sky programme. The final funding value per topic will entirely depend on the cost

structure of the winning entity, the funding rate, and the scope of work proposed in their

application.

Value for money

The total value (Total project cost) of each topic was estimated and the indicative funding

was subsequently obtained by dividing this total value by 2. This is however not more than

an indication: It is up to the applicants to answer with their own analysis of the total cost and


(consequently) appropriate funding request, disregarding any threshold. The total cost

reported will be taken into account in the criteria for evaluation, in order to take the best

value for money into account.

That’s why applicants are requested to mention the Total project cost of their proposal after

inclusion of the associated actual indirect cost (table 3.1.c and table 3.3).

Best value for money will be taken into consideration as part of the evaluation. However,

this is not the driving factor. The criteria for the evaluation are well described in the call and

best value for money is part of one of those criteria. Again, the primary objective is to have

the best overall technical programme of activity. Consequently, a proposal can be submitted

with a lower budget than anticipated provided that it fulfils the full scope and perimeter of

the Core Partner topic description.


Table templates for information requested to Core-

Partner(s) applicants

(Technical Section)

PART B. I


Table 3.1.a – List of Work Packages

# Name of the Work Package

1

2

3

…

# Name of the Complementary Work Package9

(if applicable)

Ref. to associated Work Package

(if applicable)

1

2

3

…

9 As presented under paragraph “1.6 Complementary Activities” (see page 6 of the current template)


Short name of WP Leader WP Ref. n° WP TITLE e.g. SYSTEMS ITD

Duraction of the activity - to:

NAME OF APPLICANTS Applicant 1 Applicant 2 Applicant 3 Applicant 4 Applicant 5 Applicant 6 Applicant 7 Applicant 8 Applicant 9 Applicant 10 Applicant 11

TASKResponsible

Applicant

TARGET

DATE

Ref. 1

Ref. 2

Ref. 3

DELIVERABLE

to the JU

Responsible

Applicant

TARGET

DATE

Ref. 1

Ref. 2

Ref. 3

MILESTONEResponsible

Applicant

TARGET

DATE

Ref. 1

Ref. 2

Ref. 3

TABLE 3.1.b : WORK PACKAGE DESCRIPTION SHEET - CLEAN SKY 2

ITD / IADP / TA

GENERAL OBJECTIVE OF THE WORK PACKAGE

TASKS TO BE EXECUTED

TITLE DESCRIPTION

TITLE DESCRIPTION

DELIVERABLES

TITLE DESCRIPTION

MILESTONES TO BE CONDUCTED

Table 3.1.b – Work Package Descriptions

For each work package and for each complementary work package proposed (if any), please provide the following information:


Please include a 5-line summary description of the work package in this section


Table 3.1.c – Work Package Effort

For each work package and for each complementary work package proposed (if any), please provide the following information:


Short name of WP Leader WP Ref. n° WP TITLE ITD / IADP / TA e.g. SYSTEMS ITD

Duration of the activity from: to:

NAME OF APPLICANT Applicant 1 Applicant 2 Applicant 3 Applicant 4 Applicant 5 Applicant 6 Applicant 7 Applicant 8 Applicant 9 Applicant 10

2015 2016 2017 2018 2019 2020 & after Total

1 100,00 0%

2 50,00 0%

... 45,00 0%

TOTAL 195,00

Applicant

1

2

...

Applicant

1

2

...

TOTAL

SUMMARY OF PLANNED DIRECT COSTS

STAFF RESOURCES / PERSONNEL COSTS

150.000

150.000

Applicant

TOTAL PM

PLANNED

(Person Month)

Planned Progress per Year (%) TOTAL

PERSONNEL COSTS

PLANNED (Euros)

TRAVELS DEPRECIATION OF OTHER GOODS AND SERVICES TOTAL PLANNED

e.g. On ground test 15.000

0

TOTAL

450.000

SUBCONTRACTING / 3RD PARTY

xxx

xxx 0

Description of services

25.000 10.000 15.000 50.000

15.000 15.000 5.000 35.000

ESTIMATED INDIRECT COSTS 0

PLANNED COSTS

PERSONNEL COSTS 450.000

0

SUBCONTRACTING 15.000

TOTAL DIRECT COSTS 550.000

150.000

TOTAL PLANNED

TOTAL COSTS 550.000

TABLE 3.1.c: WORK PACKAGE EFFORT - CLEAN SKY 2

40.000 25.000 20.000 85.000

OTHER DIRECT COSTS 85.000

15.000

OTHER DIRECT COSTS

0 0 0


Table 3.2 – List of identified critical risks and the mitigating measures foreseen

In addition, please provide the requested information for each complementary work package proposed (if any):

# WP

Ref.

Identified critical risks Risk category 10

(i.e. T, S or C)

Risk impact

(if not mitigated)

Mitigating measures foreseen

1

2

3

…

10

Please indicate the type of risk i.e. Technical (T), Schedule (S) or Cost (C).


Table 3.3 – Budget summary - Total Per Applicant and Work Package - Reconciliation In this part, the project leader (either a single entity or a coordinator of consortium) will give details on the breakdown of the project per applicant. These figures per applicant

will include both the work package costs and complementary work package costs (if any), i.e. the total costs of the proposal per applicant.

Duraction of the

activity from:to:

in Euros

1 N 70% 100.000 0 0 100.000 25.000 125.000 87.500 50.000 150.000

2 N 70% 0 100.000 0 100.000 0 100.000 70.000 30.000 130.000

3 Y 100% 0 0 100.000 100.000 25.000 125.000 125.000 50.000 150.000

4 N 70% 100.000 0 100.000 200.000 50.000 250.000 175.000 50.000 250.000

5 N 70% 100.000 100.000 100.000 300.000 50.000 350.000 245.000 50.000 350.000

6 N 70% 100.000 0 100.000 200.000 50.000 250.000 175.000 50.000 250.000

7 N 70% 100.000 0 0 100.000 25.000 125.000 87.500 50.000 150.000

8 N 70% 100.000 0 0 100.000 25.000 125.000 87.500 50.000 150.000

9 N 70% 50.000 0 0 50.000 12.500 62.500 43.750 50.000 100.000

10 N 70% 50.000 0 0 50.000 12.500 62.500 43.750 50.000 100.000

700.000 200.000 400.000 1.300.000 275.000 1.575.000 1.140.000 480.000 1.780.000

500.000 0 100.000 600.000 200.000 800.000

50.000 200.000 100.000 350.000 150.000 500.000

50.000 0 100.000 150.000 50.000 200.000

100.000 0 100.000 200.000 80.000 280.000

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

700.000 200.000 400.000 1.300.000 0 0 0 480.000 1.780.000

CONTROL BOX OK OK OK OK OK: total project costs per applicant = total project costs per WP

Diff. 0 0 0 0 Diff. 0

Applicant

Company Name of Coordinator:

(i.e. Applicant 1)

Work Package ELIGIBLE DIRECT COSTS

APPLICANT 9

Funding

rate

70% / 100%

PERSONNEL

(1)

TOTAL

APPLICANT 2APPLICANT 3

APPLICANT 8

APPLICANT 5APPLICANT 6APPLICANT 7

BUDGET SUMMARY - CLEAN SKY 2

TOTAL PER APPLICANT AND WORK PACKAGE - RECONCILIATION

ITD / IADP / TA

name

ELIGIBLE DIRECT COSTS

TOTAL

ELIGIBLE

COSTS

(6)=(4+5)

Max JU

Contribution

(7)=(6)*Fundig

rate

(70% or 100%)

ACTUAL

INDIRECT

COSTS

(8)

TOTAL Project

Costs

(9) = (4+8)n°

Short

NameOrganisation

Non profit

entity

(Y / N)

TOTAL

(4)

TOTAL Project

Costs

(9) = (4+8)

PERSONNEL

(1)

SUBCONTRACTIN

G (2)

OTHER DIRECT

COSTS

(3)

TOTAL

(4)

ELIGIBLE

INDIRECT COSTS

25% flat rate

(5)=(4-2)*25%

TOTAL

ELIGIBLE

COSTS

(6)=(4+5)

TOTAL

WP ref. N°

WP x

APPLICANT 4

WP y

WP z

WP a

WP title

xxxxxxxxxxyyyyzzzz

Max JU

Contribution

(7)=(6)*Fundig

rate

(70% or 100%)

ACTUAL

INDIRECT

COSTS

(8)

SUBCONTRACTIN

G (2)

OTHER DIRECT

COSTS

(3)

ELIGIBLE

INDIRECT COSTS

25% flat rate

(5)=(4-2)*25%

APPLICANT 10

APPLICANT 1

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