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HAJ COMMITTEE OF INDIA(Statutory body of Ministry of Minority Affairs)

BAIT-UL-HUJJAJ (HAJ HOUSE)7-A, M.R.A. MARG (PALTON ROAD)

MUMBAI-400 001

ADMINISTRATIVE REPORT

2016-2017

HAJ COMMITTEE OF INDIAAnnual Report

2016-17

CONTENTS

I. Introduc�on ...................................................................................................1-2

II. Cons�tu�on of Haj Commi�ee of India......................................................... 3-5

1. No�fica�on

2. Composi�on

III. Standing / Sub Commi�ees............................................................................... 6

IV. Establishment...............................................................................................7-10

V. Mee�ngs and Conference..............................................................................11

VI. Haj Policy 2013-2017..................................................................................12-20

VII. Haj Ac�on Plan............................................................................................21-24

VIII. Norms for Haj-2016....................................................................................25-36

1. Haj Applica�on Forms for Haj-2016 2. Distribu�on of Quota 3. Qurrah (Draw Of Lots) 4. Advance Haj Amount 5. Processing of Interna�onal Passports 6. Computeriza�on of Data 7. Selec�on of Pilgrims and Wai�ng-List Confirma�on

IX. Visit of Delega�on for Building Selec�on Work for Haj-2016.......................37

X. Orienta�on / Training of Pilgrims for Haj-2016.........................................38-40

XI. Other Arrangements for Pilgrims of Haj-2016...........................................41-43

1. Mobile Sim Cards 2. Zamzam Water 3. Medical Screening of Pilgrims 4. Vishwa Yatra Foreign Travel Card In Saudi Riyals 5. Qurbani (Adahi)

XII. Air Charter for Haj-2016.........................................................................44-47

1. Embarka�on Points 2. Opera�on of Haj Charter Flights 3. Sa�sfactory Performance of the Airlines on Flights Opera�on 4. City Check-In 5. Standardiza�on of Baggage 6. Baggage Tag

XIII. Haj Amount 2016……………………………………………………………………………..48-50

1. Remi�ance 2. Selec�on of Bank and Fixa�on of Exchange Rates 3. Airfare 4. Group Accident Compensa�on Scheme 5. Final Accounts of Haj Commi�ee of India XIV. Casual�es during Haj-2016………………………………………………….…..……………51

XV. Haj Delega�on to Kingdom of Saudi Arabia....................................... 52-55

1. Review Mee�ng 2. Bilateral Haj Agreements 3. Building Selec�on Work for Haj-2017 4. Delega�on for Subsidiary Agreements 5. Madinah Ren�ng Agreement

XVI. Norms for Haj-2017............................................................................56-58

1. Haj Announcement – 2017 2. Haj Commi�ee of India Mobile App 3. Online Haj Applica�on Form and Payments 4. Medical only for the selected pilgrims 5. Advance Haj Amount

XVII. IAS & Allied Courses (Coaching & Guidance Cell)....................................59

XVIII. Miscellaneous......................................................................................60-62

1. Observance of Swachha Bharat Pakhwada 2. Workshop / Training for Employees 3. Mahanama Haj Magazine 4. Setup of In-house DTP (Desktop Publishing Cell) 5. Staff Welfare

XIX. Right to Informa�on Act..........................................................................63


2016-17

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I. INTRODUCTION

Haj Committee of India (HCOI) is a statutory body, constituted under the Haj Committee

Act, 2002 (No.35 of 2002). A brief historical background of the Committee shows its evolution from

a local body to a national one. The Haj Committee, Bombay came into existence in the year 1927,

with the then Commissioner of Police as President and prominent Muslim Public Representatives

as Members. Subsequently, the Port Haj Committees Act, 1932 was enacted, to establish

Committees in the Principal Ports of Pilgrim Traffic, to assist the Muslim Pilgrims to Haj, at Calcutta

and Bombay. It was followed by the Haj Committee Act, 1959 (No.51 of 1959), which established

Central Haj Committee in the Port of Bombay for assisting Muslim Pilgrims for Pilgrimage to Saudi

Arabia, Syria, Iraq, Iran & Jordan and for matters connected therewith.

2. Coincident with phase-out of travel by ships, Air travel was introduced for Indian Haj

Pilgrims. From the year 1995 onwards travelling of Haj Pilgrims by Sea-Route was stopped and all

the Pilgrims travelled for Haj through Air. After introduction of air travel, other Embarkation Points

were introduced in addition to Bombay. The number of Embarkation Points went on increasing

year after year and today the Haj Charter flights operate from Twenty One (21) Embarkation Points

across the Country.

3. With the increased number of Embarkation Points, the management of Haj affairs has also

been diversified. It was felt necessary to have appropriate representation from all parts of the

country in the Haj Committee of India. Accordingly, Haj Committee Act 2002 (No.35 of 2002) was

enacted, envisaging representation from all parts of the country. Haj Committee of India (HCoI) was

established for making necessary arrangements and assisting the Indian Pilgrims to perform their

Haj Pilgrimage to Saudi Arabia. HCoI is a non-profit organization, rendering services without having

any commercial objectives. HCoI does not receive any grant / aid from any source including the

Government of India. All its administrative expenses are met out of the small amount collected as

“Establishment/ Documentation Charges” from the Haj Pilgrims.

th4. Until 30 September, 2016 Haj Committee of India functioned under the administrative

control of the Ministry of External Affairs, Government of India. With effect from 01.10.2016, Haj

Committee of India has been transferred from Ministry of External Affairs to Ministry of Minority

Affairs vide Gazette Notification F.No.1/21/3/2016-Cab. dated 19.09.2016. Haj Committee of India

now functions under the administrative control of the Ministry of Minority Affairs, Government of

India. Under Section 51 of the Act, the Central Government has power to issue directions to the Haj

Committee of India and the State/Union Territory Haj Committees, which are binding on the HCOI

and the State/Union Territory Haj Committees. The basic duty of the HCoI is to collect and

disseminate information useful to the Indian Pilgrims, to advise and assist Pilgrims during their stay

in the city while proceeding on or returning from pilgrimage, in all matters including vaccination,

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2016-17

inoculation, medical inspection and to co-operate with the local authorities concerned in such matters,

to give relief to pilgrims in distress, to finalize the annual Haj Action Plan, to approve budget estimates

of the Committee, to co-ordinate with the Central Government for securing travelling facilities for

pilgrims, to look after the welfare of Pilgrims, and to discharge such other duties in connection with Haj

as may be prescribed by the Central Government.

5. Government of India fixes the Quota (Number of Pilgrims) of HCoI every year in terms of the

Bilateral Agreement with Kingdom of Saudi Arabia. Accordingly, HCOI prepares the Action Plan for the

Pilgrims in consultation with the Ministry. As the Nodal Agency, HCOI coordinates the various

activities of Haj management with the various agencies including Ministry of Minority Affairs, Ministry

of External Affairs and various State Haj Committees across the country. The activities of HCoI include

Announcement of Haj Programme, Receipt of Haj Application Forms & Passports through State Haj

Committees throughout the country, Preparation of Pilgrims' Computerized Data, Obtaining Haj Visa

on Passports from the Saudi Consulate/Saudi Embassy stationed at Mumbai/Delhi respectively.

Inoculation of Pilgrims is done with assistance of Ministry of Health, Air travel arrangements through

Ministry of Civil Aviation and Transport/Accommodation arrangements in Kingdom of Saudi Arabia

through Consulate General of India, Jeddah. The Haj Committee of India, with support of Government

of India makes elaborate arrangements for the welfare of Haj Pilgrims and strives to improve the

facilities provided to them every year.

6. Government of India has all along been providing every possible assistance to the Indian Haj

Pilgrims to facilitate them to perform Haj rituals in a befitting manner. Haj arrangements are one of the

most complex organizational tasks undertaken outside Indian borders. Elaborate arrangements for

the welfare of Haj Pilgrims are made in advance. Although core Haj period is only of a five day duration

but it is a year long managerial exercise. Government of India also deploys doctors, nurses and other

para-medical staff on short-term deputation to Saudi Arabia. Extensive medical orientation is

provided to the pilgrims in the community centers set-up in Makkah and Madinah by the Consulate

General of India, Jeddah. Medicines are provided at these dispensaries and hospitals. Besides, a

large administrative contingent consisting of Coordinators, Assistant Haj Officers and Haj Assistants

is deployed to provide necessary assistance to the pilgrims under the control and coordination of

Consulate General of India, Jeddah.

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II. CONSTITUTION OF HAJ COMMITTEE OF INDIA

II (1) NOTIFICATION

th1. The Haj Committee Act, 2002 (No.35 of 2002) came into force w.e.f. 5 December, 2002 vide

thNotification No.M(Haj)-1181/33/99 dated 5 December, 2002.

2. With effect from 01.10.2016, the administrative control of Haj Committee of India has been transferred from Ministry of External Affairs to Ministry of Minority Affairs vide Gazette Notification F.No.1/21/3/2016-Cab. dated 19.09.2016.

3. The Haj Committee of India is constituted by Government of India with the total number of 23 members, every three years.

4. The composition of Haj Committee of India, vide Ministry of External Affairs' Notification thNo.M(Haj)-1183/20/2015 dated 9 June, 2016 is as under:-

(B) Members Elected under sub-section (ii) of Section 4 of the Act.

ii)

iii)

Mr. Husain Dalwai, Member of Parliament (Rajya Sabha)

Mr. Choudhary Mehboob Ali Kaiser, Member of Parliament (Lok Sabha)

Mr. Muzaffar Hussain Baig, Member of Parliament (Lok Sabha)th(Vide MoMA's Notification F.No.1/2/2016-Haj dated 09 December, 2016)

i)

iv) r. -D Munish Ahmed Ansari (Zone I), Member, Haryana State Haj Committee

v) Haji Ilyas Hussain alias Sonu Babu, (Zone-II), Member, Bihar State Haj Committee

vi) Mr. Inayat Husain Qureshi, (Zone-III), Member, Madhya Pradesh State Haj Committee

vii) Mr. Md. Amin Shah (Zone-IV), Member, Manipur State Haj Committee

viii) Mr. Shaikh Jina (Zone-V), Member, Goa State Haj Committee

ix)Mr. E.T. Mohammed Basheer, M.P. (Zone -VI), Member, Kerala State Haj Committee

x)Mr. Choudhary Munabbar Saleem, M.P.Elected by Uttar Pradesh State Haj Committee

xi)Mr. Sultan Ahmed, M.P.Elected by West Bengal State Haj Committee

xii)Alhaj Ebrahim Gulam Nabi Shaikh Elected by Maharashtra State Haj Committee (Vide MoMA’s Notification F. No.1/2/2016-Haj, dated 19.12.2016)

(A) Members nominated under sub-section (i) of Section 4 of the Act.


2016-17

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(C) Ex-Ofcio Members nominated under sub- section (iii) of Section 4 of the Act.

xiii) Joint Secretary (Haj), Ministry of External Affairs, New Delhi

xiv) Joint Secretary, Ministry of Civil Aviation, New Delhi

xv) Joint Secretary, Ministry of Finance, New Delhi

xvi) Joint Secretary, Ministry of Home Affairs, New Delhi

(D) Members nominated under clause (a) of sub-section (iv) of Section 4 of the Act.

xvii) Mr. H.B. Kazmi, (vide Notification No.M(Haj)-1183/20/2015 dated 14.06.2016)

xviii) Mr. Mohd. Irfan Ahmed (vide Notification No.M(Haj)-1183/20/2015 dated 17.06.2016)

(E) Members nominated under clause (b) of sub-section (iv) of Section 4 of the Act.

xix) Dr. Firoza Bano

xx) Mrs. Tayyaba Afandi

(F) Members nominated under clause (c) of sub-section (iv) of Section 4 of the Act.

xxi) Mr. Abduttaiyib Quasi Vajihuddin

xxii) Dr. Iftikhar Ahmad Javed

xxiii) Mr. Syed Mohd Maqsud Ashraf alias Arshad Mian

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II (2 ) COMPOSITION OF THE HAJ COMMITTEE OF INDIA (2016-2019)

Sr.No. Name of Members Position

1. Choudhary Mehboob Ali Kaiser, M.P. Chairman

2. Mr. Sultan Ahmed, M.P. Vice-Chairman

3. Mr. Shaikh Jina Vice-Chairman

4. Mr. Husain Dalwai, M.P. Member

5. Mr. Muzaffar Hussain Baig, M.P. Member

6. Chaudhary Munnawar Saleem, M.P. Member

7. Alhaj Ibrahim Gulam Nabi Shaikh Member

8. Dr. Munish Ahmed Ansari Member

9. Haji Ilyas Hussain alias Sonu Babu Member

10. Mr. Inayat Husain Qureshi Member

11. Mr. Md. Amin Shah Member

12. Mr. E. T. Mohammed Basheer, M.P. Member

13. Joint Secretary (Haj), Ministry of External Affairs

Ex-Officio Member

14. Joint Secretary, Ministry of Civil Aviation

Ex-Officio Member

15. Joint Secretary, Ministry of Finance (Customs)

Ex-Officio Member

16. Joint Secretary, Ministry of Home Affairs

Ex-Officio Member

17. Mr. H. B. Kazmi Member

18. Mr. Mohd. Irfan Ahmed Member

19. Dr. Firoza Bano Member

20. Mrs. Tayyaba Afandi Member

21. Mr. Abduttaiyib Qusai Vajihuddin Member

22. Dr. Iftikhar Ahmad Javed Member

23. Mr. Syed Mohd. Maqsud Ashraf alias Arshad Mian Member


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III. STANDING / SUB COMMITTEES


1. Mr. Sultan Ahmed, M.P. Chairperson

2. Mr. Inayat Husain Qureshi Member

3. Mr. E.T. Mohammed Basheer , M.P. Member

4. Dr. Firoza Bano Member

5. Mr. Syed Mohd. Maqsud Ashraf alias Arshad Mian Member


1. Mr. Shaikh Jina Chairperson

2. Haji Ilyas Hussain alias Sonu Babu Member

3. Dr. Munish Ahmed Ansari Member

4. Mr. Md. Amin Shah Member

5. Mrs. Tayyaba Afandi Member


1. Mr. Husain Dalwai, M.P. Chairperson

2. Mr. H.B. Kazmi Member

3. Mr. Mohd. Irfan Ahmed Member

4. Dr. Iftikhar Ahmad Javed Member

5. Mr. Abduttaiyib Quasi Vajihuddin Member

6. Joint Secretary, Ministry of Civil Aviation Member

4. Departmental Promotion Committee


1. Mr. Choudhary Mehboob Ali Kaiser, M.P. Chairperson

2. Mr. Sultan Ahmed, M.P. Member

3. Mr. Shaikh Jina Member

4. Mr. Chaudhary Munnawar Saleem M.P. Member

5. Joint Secretary (Haj), Ministry of Minority Affairs Member

6. Chief Executive Officer, Haj Committee of India Member

In terms of Section 11 of Haj Committee Act, 2002, the Committee has appointed the following Standing Committees and Sub-Committees to deal with matters relating to Haj Arrangements, Finance, Air Charter Operation and Promotion/Appointment of employees:-

1. Standing Committee (Haj Arrangements)

2. Standing Committee (Finance)

3. Sub-Committee on Air Charter

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1. Mr. Ataur Rahman, IRS, Additional Commissioner, Directorate General of Vigilance, Customs

and Central Excise, West Zonal Unit, Mumbai who was appointed vide Ministry of External thAffairs letter No.M(Haj)/1181/7/2006 dated 06.06.2013 and joined on deputation w.e.f.18 June,

2013, continued as Chief Executive Officer, HCOI.

2. Mr. Khalid B. Arab, Under Secretary, Minorities Development Department, Government of

Maharashtra, Mantralaya, Mumbai who was appointed vide Ministry of External Affairs letter

No.M(Haj)/1181/7/2012 dated 29.05.2013 and joined as Deputy Chief Executive Officer

(Operation), Haj Committee of India on deputation w.e.f. 26.06.2013, continued upto

30.09.2016.

3. Mr. Siddiqui Fazal Ahmed, Assistant Commissioner of Central Excise, Gurgaon Central Excise-I,

Haryana, was appointed as new Deputy Chief Executive Officer (Operation), Haj Committee of

India, on deputation, vide Ministry of External Affairs' letter No.M(Haj)/1181/7/2012 dated

17.08.2016. He has joined on 01.10.2016.

4. Mr. Mohammed Aslam Shaikh, Sr. Audit Officer, O/o. Director General of Audit (Central), Mumbai

who was appointed vide Ministry of External Affairs letter No.M(Haj)/1181/1/2014 dated

23.04.2014, continued as Deputy Chief Executive Officer (Accounts), HCoI.

5. Mr. K. Zahir Hussain, Deputy Director (OL), Department of Atomic Energy, Indira Gandhi Centre

for Atomic Research, Government of India, Tamil Nadu who was appointed vide Ministry of

External Affairs letter No.M(Haj)/1181/7/2012 dated 15.04.2015, continued as Deputy Chief

Executive Officer (Administration), HCoI.

6. Mr. Abdul Sattar Shaikh, Higher Grade Stenographer, Minorities Development Department,

Government of Maharashtra, Mantralaya, Mumbai who was appointed vide Ministry of External

Affairs letter No.M(Haj)/1181/8/2015 dated 11.05.2015, continued as Private Secretary, HCoI.

7. The chart showing the Organizational Structure alongwith the list of the employees of Haj

Committee of India is as given below:-

IV. ESTABLISHMENT

HAJ COMMITTEE OF INDIA

ORGANIZATIONAL STRUCTURE

Dy. Chief Executive Ofcer (Operation)

Dy. Chief Executive Ofcer (Admin)

Dy. Chief Executive Ofcer (Accounts)

HAJ HOUSE

DESPATCH SECTION

RECORD SECTION

STATIONERY

PROTOCOL

RECEPTION COUNTER

MAGAZINE CELL

COACHING & GUIDANCE CELL

LIAISON OFFICE(NEW DELHI)

ZONES

PASSPORT SECTION

ORIENTATION /GRIEVANCES

COMPUTER SECTION

ACCOMMODATION / GOVT. QUOTA

P.T.O. / REFUND

R.T.I.

AIR CHARTER

LEGAL & KHADIMUL HUJJAJ

ACCOUNT SECTION

ESTABLISHMENT

LIBRARY

CHIEF EXECUTIVE OFFICER

PRIVATE SECRETARY

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Annual Report 2016-17

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LIST OF THE EMPLOYEES

SR. NO.

NAME OF EMPLOYEES (Sarvashri)

DESIGNATION

1 AKBAR HUSSAIN SHAIKH SUPERINTENDENT 2 MD. SHAKEEL MEMON SUPERINTENDENT 3 A. MUKTADIR CHOUHAN SUPERINTENDENT 4 MD. GHOUSE SHAIKH SUPERINTENDENT 5

NAFEES AHMED SIDDIQUI

SUPERINTENDENT (retired on 30.06.2016)

6

HASHMAT PARKAR

SUPERINTENDENT

7

ALTAF ALI MD. SHAIKH

SUPERINTENDENT

8

ASIF HASAN BHATKAR

ASSISTANT

9

SHAIKH HAIDER PASHA

ASSISTANT

10

ASHIQUE ALI I. NAKHWA

ASSISTANT

11

NAZIM ALI SHAH

ASSISTANT

12

MD. FEROZ SHAIKH

ASSISTANT 13

MD. ISHAQUE ANSARI

ASSISTANT

14

MD. ASIF KATOTE

ASSISTANT 15

PATEL IQBAL VALI MD.

ASSISTANT

16

BILAL AHMED ANSARI

ASSISTANT 17

ZAKIR MUNAWWAR KHAN

ASSISTANT

18

MOHAMMED SHAUKAT ALI

ASSISTANT 19

MD. YUNUS SHAIKH

ASSISTANT

20

SHAIKH MOHD SALIM

U.D.C. 21

ASIF SHAFI SHAIKH

U.D.C.

22

MOHAMMED ARIF RAKHANGE

U.D.C. 23

SAJID ALI PANLEKAR

U.D.C.

24

MD. IQBAL G. DASTAGIR

U.D.C. 25

MOHAMMED YUSUF SHAIKH

U.D.C.

26

IQBAL IBRAHIM MUKADAM

U.D.C. 27

ABDUL REHMAN KHWAJA

U.D.C.

28

MOHAMMED SULTAN KHAN

U.D.C.

29

MOHAMMED ILYAS KHAN

U.D.C. 30

SYED ZAKIR MOHAMMED

L.D.C.

31

SHAHNAWAZ BUKHARI

L.D.C. 32

ABU SUFIYAN MANSURI

L.D.C.

33

MOHAMMED AZHAR

L.D.C.

34

MOHAMMED NAEEM PARVEZ

L.D.C.

35

QAMAR ABBAS NAQVI

L.D.C.

36

MOHAMMED ARIF A. SATTAR VAID

L.D.C.

37

KHAN MOHAMMED MOAZZAM

L.D.C.

38

QAZI ASHFAQ NIZAMUDDIN

L.D.C.

39

PARKAR HASHAM AHMED

L.D.C.

40

KHWAJA EJAZ ABDUL LATIF

L.D.C.

41

MUZAFFAR AHMED ANSARI

L.D.C.

42

KHAN YASIN IMAM

L.D.C.

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43 MOHRAT ALI ZILEDAR L.D.C.

44 MUSTAFA PARKAR L.D.C.

45 KHAN MOHAMMMED SAJID L.D.C.

46 MOESH SALAM PATEL L.D.C.

47 SHAIKH MOHAMMED SHAHAZAMAN L.D.C.

48 ISMAIL MAQBOOL AHMED L.D.C.

49 ANEES AHMED NAZIR AHMED L.D.C.

50 SADIK MURAD MULLA L.D.C.

51 TARIQ BADIUZZAMAN L.D.C.

52 JAHOOR ISMAIL NAIK L.D.C.

53 MD. AQUIL KAUNCHALE DAFTARY

54 SADIQ DAWOOD SHAIKH PEON

55 JAVED ILYAS KHAN PEON

56 AHMED MOHAMMED SHAIKH PEON

57 IMTIYAZ ISMAIL SHAIKH PEON

58 MOHAMMED GHULAM YAHYA PEON (Under Suspension)

59 LAWRENCE JAMES PEON

60 MOHAMMED NASEEM KHAN PEON

61 MOHAMMED ARIF ILYAS SUKTE PEON

62 FAIZUL BARI KALIMULLAH PEON

63 SAMIR MUNNA BUDHAN PEON

64 ASHFQUE SADIQ SHAIKH CHOWKIDAR

65 SYED ZAHID SHAHABUDDIN DRIVER

66 IQBAL JAN MOHAMMED DRIVER

67 MOHAMMED QASIM ANSARI LIFT OPERATOR

68 SHAIKH SHAKIR ABBAS LIFT OPERATOR

69 SHAIKH FARID AHMED ROOM ATTENDANT

-CUM-HELPER (ELECTRICIAN)

70 ABDUL AZIZ M. PATEL ROOM ATTENDANT

-CUM-HELPER (PLUMBER)

71 MOHIUDDIN M. DESAI HELPER

(PUMP OPERATOR)

72 SHAIKH SALIM ABDUL LATIF SWEEPER

73 DILIP SITARAM MORE SWEEPER

74 IRFAN JAFFAR SHAIKH SWEEPER

75 NAJEEB MAHIMKAR SWEEPER

76 ANIL BHIMRAO AHIRE SWEEPER

77 ANIL KERO JADHAV SWEEPER


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V. MEETINGS AND CONFERENCE

1. In terms of Section 10(1) of Haj Committee Act, 2002, the Committee shall meet at least three

times in a year before the commencement of the Haj Season to plan and make arrangements

for Haj and once after that to review all arrangements made by the Committee.

2. During the year 2016-17, six meetings of the Haj Committee of India were held on the dates

indicated below:-

Sr. Date Venue 1. 1st May, 2016 New Delhi 2. 16th July, 2016 Mumbai 3. 2nd August, 2016 Mumbai

4. 25th October, 2016 Mumbai

5. 24th January, 2017 Mumbai

6. 28th February, 2017 Mumbai

3. The meetings of Standing Committees / Sub-Committees were held on the following dates:-

1.

2nd

August, 2016

Mumbai

2.

14th

December, 2016

New Delhi

1. 2nd May, 2016 Mumbai

2. 2nd August, 2016 Mumbai 3. 5th December, 2016 Mumbai 4. 13th January, 2017 Mumbai 5. 14th February, 2017 Mumbai

6. 7th March, 2017 Mumbai

1. 8th April, 2016 Mumbai

2. 11 th November, 2016 Mumbai

1.

24th January, 2017

Mumbai

I. Standing Committee (Haj Arrangements)

II. Standing Committee (Finance)

III. Sub-Committee on Air Charter

IV. Departmental Promotion Committee

4. A special meeting of Members of HCOI with the Chairpersons and Executive Officers of all th

State / Union Territories was held on 24 October, 2016 at Mumbai to review Haj-2016 and

discuss the matters relating to the Haj-2017.

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HAJ ACTIVITIES DURING F.Y. 2016-2017

The activities during Financial Year 2016-17 were partly related to Haj-2016 (between the period 01.04.2016

to 31.10.2016) and Haj-2017 (between the period 01.11.2016 to 31.03.2017).

PART – I : HAJ - 2016

VI. HAJ POLICY 2013-2017The approved Haj Policy was continued for Haj-2016, keeping in view the judgement of the Hon'ble

thSupreme Court delivered on 16 April, 2013 in the Special Leave Petition No.28609 of 2011. The Haj Policy

2013-2017 remained the same as under:-

I. Division of Hajj Seats between HCOI & PTOs

Government of India (GOI) and the Kingdom of Saudi Arabia (KSA) sign a Hajj

Agreement every year in which the number of hajj seats allocated to India is

incorporated. The bilateral meeting held on 10.03.2016 specified 1,36,020 seats

for India for Hajj-2016 with 1,00,020 seats for Hajj Committee of India (HCOI) and

36,000 for Private Tour Operators (PTOs).

II. Once in a Life Time Hajj through

HCOI

Those who have performed Hajj earlier through HCOI will not be eligible

to apply.

In the case of “Mehrams” for lady pilgrims and of companions accompanying

pilgrims over 70 years of age, repeaters will be allowed on payment of full air fare

(without travel subsidy).

A lady pilgrim utilizing the service of a Repeater as “Mehram” must give an affidavit

to the effect that no first time “Mehram” is available in the family. The 70+ pilgrim

also must give a similar affidavit in support of his/her accompanying pilgrim.

III. Availability of Hajj Application Forms (HAFs)

The Hajj Application Forms (HAFs) can be obtained from the State/Union Territory

Hajj Committee free of cost or can be downloaded from the website

www.hajcommittee.com. Photo copies can also be used.

IV. Eligibility for Hajj Any Muslim citizen of India can apply for Hajj Pilgrimage except:

a) Persons not in possession of valid International Passports as per HCOI

Guidelines.

b) Ban on Repeaters: A person who has performed Hajj earlier in his life through

HCOI except permitted categories of Mehrams and those accompanying

a 70+ pilgrim on the basis of appropriate affidavits.


http://www.hajcommittee.com/

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2016-17

c) Any person found to have furnished false information and

concealed the fact of having performed Hajj earlier shall not be

allowed to proceed for Hajj. In such cases, he/she will be

disqualified at any stage and off-loaded even at the Embarkation

Point. The entire amount deposited by him/her shall also be

forfeited. Besides, he/she may be prosecuted in court of law for

making incorrect / false declaration. This restriction will apply also

for Hajj-e-Badal pilgrims.

d) Persons suffering from Polio, tuberculosis, congestive cardiac &

respiratory ailment, acute coronary insufficiency, coronary

thrombosis, mental disorder, infectious leprosy, AIDS or any other

communicable disability or handicapped.

e) Ladies not accompanied by Sharai Mehram.

f) Ladies in the advanced stage of pregnancy.

g) Persons who are crippled, handicapped, lunatic or otherwise

physically incapacitated or suffering from amputation of legs.

h) Those who do not have the mental and physical health to perform

the pilgrimage.

i) Those suffering from any disease communicable or otherwise or

disability or mental disorder whatsoever, which might impede or

jeopardize Hajj program.

j) Those person against whom any Court order prohibiting travel

V. Ladies to be accompanied with their Mehrams

The Ministry of Hajj, KSA does not allow the ladies to come except

accompanied with their Mehrams. This requirement is imposed by the

Islamic Shariah and applicable to all ladies from all countries of the world.

VI. International Passport

The Kingdom of Saudi Arabia has intimated that Hajj Visa will be

endorsed on valid International Passport only. Hence, every applicant

must have International Passport issued as per the guidelines issued by

HCOI before each Hajj.

VII. Application in Duplicate

The average size of a cover is three persons. Hence, HCOI

has printed Hajj Application set with 6 application forms for use by a

cover size of Three Applicants. If the cover contains more than three

applicants then another set of application form must be filled and

attached together. The cover head shall make a cover of all the

applicants and submit it to the State/Union Territory Hajj Committee.

Application for each Pilgrim should be filled in duplicate. The cover head

must necessarily be a male adult.

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VIII. Cover Size

The maximum size of the cover shall be 5 (Five) adults + 2 (two) infants

only. The minimum size of cover is one. The application needs to be

filled in duplicate. For example for 5 adult + 2 infant pilgrims, 14

applications have to be filled. One set of seven applications is meant for

State/Union Territory Hajj Committee and another set of seven for HCOI,

Mumbai.

Infants: Children who would complete 2 years of age by the date of

arrival of the last inward Hajj Charter Flight which will be specified by

HCOI. Infant travel is not free of cost. 10% of full airfare (decided by

Ministry of Civil Aviation) will be charged which will be communicated in

due course.

Child: An Applicant above 2 years of age will be charged as an adult

Pilgrim and full amount of airfare and Hajj Amount has to be paid by

IX.

A maximum number of five (5) applicants comprising the family members

or near relatives can apply in a single cover. The head of the cover shall

be responsible for payment for the persons included in the cover. Under

no circumstances, persons other than family and near relatives should

be included in the cover.

It is in the interest of Pilgrims to ensure that only family members having

blood relation or near relatives are included in the cover. The

accommodation status in respect of all pilgrims under one cover should

be the same. In no case a cover shall be split. In case a few Pilgrims

under one cover intend to pre pone/postpone the date of flight it would

not be permitted. The Pilgrims of the Cover will travel together and stay

together. If the head of cover himself cancels his application for Hajj

pilgrimage, he should indicate the name of another person from among

Male Members of such cover, as the head of the particular cover. If a

Male applicant, who is Mehram of the Female applicant of cover, cancels

his application for Hajj pilgrimage, he must indicate the name of the other

applicant from among the Male Members of the cover as “Mehram” along

with his relation with the female applicant(s) of that cover. Otherwise

application(s) of the female applicant(s) shall also be treated as

cancelled. Change of Mehram is allowed only in specific cases on

account of death/medical grounds.

Composition of Cover-only familyMembers & NearRelatives

X. Afdavit for

Reserved

Category

Applicants opting for Reserved Category shall submit an affidavit in the prescribed format in English language. If the affidavit is not enclosed or found incomplete or not in the format given, the Hajj application shall be


15


2016-17

XI. Afdavit for

General

In view of the “once in a life time Hajj through HCOI” policy, all general

category pilgrims shall submit an affidavit in the given format. Affidavit

should be in English only. If the affidavit is not enclosed or found

incomplete or not in the format given, Haj Application shall be summarily

rejected.

Category

XII. Order of Priority

While allotting seats of each state, the order of priority will be:1) Reserved Category – A (70+ Category)

th2) Reserved Catergory – B (Fourth (4 ) Timers)3) General Category

Keeping in view the continuously increasing number of Hajj Applications every year in general and particularly under Reserved Categories, HCOI has decided that Hajj 2012 onwards, Reserved Category status shall be given only to applicants (including companions) who have not performed Hajj in their entire life time either through HCOI or a private tour operator or any other means. This applies to A & B categories mentioned below.In case more Hajj application are received in any reserved Category than the allotted quota of their State/UT, a Qurrah (draw of lots) will be conducted among the Reserved Categories as per the principles laid down under the Qurrah section. In such a situation, an applicant cannot claim Reserved Category status as a matter of right.The Reserved Category applicants shall submit an affidavit in the given format (in English only) on Rs.10/- stamp paper duly notarized. Categories A & B will be registered finally under reserved category for Hajj only after verification by SHC/UTHC and HCOI of the details and documents etc furnished by the applicant.

XIII. Reserved Category

In view of the hardships faced by the single 70+ pilgrims in KSA during Hajj,

HCoI has decided that companion is a must for 70+ pilgrims and no 70+

pilgrim will be registered as a lone member under reserved category.

The Pilgrims of 70 years and above will be registered under Reserved

Category, subject to the following conditions:-

(a) Applicant who completes 70 years or more as on the specified date.

(b) One companion is a must for 70+ pilgrims and no 70+ pilgrim alone

will be registered under reserved category.

(c) Only one companion is allowed who should be immediate relative namely

Husband / Wife / Brother / Sister / Son/ Daughter/Son-in-law/ Daughter-

in-law, Grand Son / Grand Daughter and Nephew / Niece. No other

relation will be allowed to travel as companion. Neither the 70+

pilgrim nor the companion will be allowed to travel alone.

ReservedCategory A – 70+ Applicants

XIV.

16


XV. Reserved Category B –

th 4 Time Applicants

The applications of those pilgrims whose application have been rejected

continuously for the last three (3) years or who could not proceed for Hajj

during those three years, will be registered under the reserved category.

In order to get the benefit of this scheme during Hajj of any year, the

applicant along with co-pilgrims must indicate the cover number of the last

three years (without which the application will be treated as fresh cover)

under this category in the relevant column.

The applicants who have been applying continuously since last three years

will be registered under reserved category provided they apply for Hajj

(without including any fresh applicant).

The Quota of HCOI and Government Quota are fixed in advance. After

deducting the Government Reserved Quota of the year, remaining seats

are distributed among 35 States/Union Territories proportionate to the

Muslim Population as per latest census figures.Government Quota can be released only to those pilgrims who have

participated in the “Qurrah” but have not been successful and possess a

cover number as proof of participation in the Qurrah.Important Note: If the number of HAFs received by the State/Union Territory Hajj Committee is less than the Quota, such excess quota shall stand surrendered to the HCOI, to be redistributed among the State/UTs with applications in excess of Quota allotted to them, proportionate to their Muslim population.

XVI. Quota

Computerized draw of lots shall be conducted in the State/UT (which

receives Hajj Applications in excess of the allocated quota) to provisionally

select Pilgrims under the supervision of HCOI. The date of Qurrah and other

details shall be intimated by the concerned State/UT Hajj Committee

through press/electronic media. The provisionally selected Pilgrims shall be

intimated of their selection by the State/UT Hajj Committee. All State/UT Hajj

Committees are advised to publish the list of selected pilgrims in local news

paper and electronic media widely immediately after Qurrah. They may also

use other faster means of communications available like SMS alert etc.

XVII. Qurrah

XVIII. The order of priority for confirming the seats in a state is as under:- 1) Reserved Category – A (70+ Category)

th 2) Reserved Catergory – B (Fourth (4 ) Timers) 3) General Category (a) If the applications under the Reserved Category are more than

the quota of the State, then the qurrah will be held within the Reserved

category as per the condition below:-

Principles of Qurrah (Draw of Lots)



2016-17

(i) First preference among the Reserved Category will be given to

the pilgrims of 70+ Category. After selection of 70+ Category

the qurrah will be conducted State wise amongst fourth (4th) time

applicants for the remaining seats.

(ii) The remaining applicants of Reserved Category (Fourth timers)

will be put under Reserved Waiting list (RWL).

(iii) The General waiting list (GWL) will be prepared for all the left out

General category pilgrims by computerized draw of lots State wise. (iv) From the two waiting lists viz. RWL and GWL, the applicants from

RWL will be allotted first followed by GWL against any future

available seats. If any RWL pilgrims remain to be confirmed

for

want of seats in any Hajj year, they will be given confirmed

status in ensuing Haj, if they apply for Haj during that year also.

(v)

If

applications of 70+ category are received more than the quota,

then Qurrah will be conducted State wise amongst the 70+

category and remaining applications of 70+ category will be put

under 1st

RWL. The Fourth time applicants will be put under 2nd

RWL

& other general category applicants will be put under

General Waiting-list i.e. GWL by conducting Qurrah separately.

b)

If the applications under Reserved Category are less than the

quota, after allotting seats to both the Reserved Categories,

Qurrah will be conducted amongst General category for the

remaining quota and the rest will be put under GWL as

mentioned below.

c)

If the applications under

Reserved Category are equal to the

quota of a particular State, the entire quota will be utilized for

both the Reserved categories and all other general category

applications will be put

under General Waiting-list (GWL) as

mentioned below.

XIX. Government

Quota

GOI

will retain 500 seats under Govt.

discretionary quota comprising:

1)

200 seats for HCOI

2)

300 for GOI :-

(a)

Hon’ble President

100

(b)

Hon’ble Prime Minister

75

(c)

Hon’ble Vice-President 75

(d)

Hon’ble External Affairs Minister

50

Government Quota can be released only to those pilgrims who have

participated in the “Qurrah” but have not been successful and possess a

cover number as proof of participation in the Qurrah.

17

18


XX. General Wait

List

A separate Qurrah (draw of lost) of non selected covers shall be held

State-wise/UT-wise in the State/UT which receives Hajj applications in

excess of their quota to allocate wait list number to all such covers.

The confirmation of seats in respect of wait listed pilgrims shall be

communicated by the respective State/UT Hajj Committee as and

when vacancy arises due to cancellation of journey by the selected

pilgrims. If the selected pilgrim wants to cancel the journey on any

ground he should submit a cancellation letter to concerned State/UT Hajj

Committee. The State/UT Hajj Committee should mark the cancellation

and select the wait listed pilgrim as per serial number on the basis of first

cancelled seat to the first wait list applicant. No jumping of the wait list

shall be allowed. Once cancellation is marked, it will not be revoked on

any ground. The wait-listed pilgrims should remain in touch with HCOI,

State/UT Hajj Committee about factual position of their seats.

Cancellations only on the ground of death or serious ailment of the

person concerned will be allowed. Cancellation on any other ground,

specific penalties will be imposed as per guidelines and amendments

thereto by HCOI.

XXI. Rules of

Cancellations

and Refunds

All provisionally selected pilgrims will be allotted a unique bank reference

number which must be quoted compulsorily for depositing advance and

balance Haj Amount in the State bank of India through core banking

system.

XXII. Payments by

pilgrims

If the selected pilgrim wants to cancel the journey on any ground he/she

should submit a cancellation letter to concerned State/UT Hajj

Committee. If the applicant fails to submit either passport or payment or

both within the due dates, the selection of the pilgrim will be summarily

cancelled.

XXIII. Cancellation

XXIV.

Accommodation

As per Saudi Regulations, accommodation has to be arranged for the

Pilgrims in advance through the Consulate General of India, Jeddah. The

approach to majority of buildings is through elevated roads due to the

topography of Makkah. The space entitlement per Pilgrim is 4 sq.

meters. There are two Categories of accommodation in Makkah,

depending upon distance from the outer periphery of Haram Sharief.

The Pilgrims are required to indicate their option in the Hajj Application

Form. The option once exercised shall be final and irrevocable. In case

of non availability of accommodation units in specified categories as per

demand, alternative category of accommodation shall be allotted.


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2016-17

The allotment of accommodation will depend upon the availability of units in a particular category. In case there are more applications for a particular category than the units available, allotment shall be made through Qurrah on the basis of actual availability. Preference will be given to 70+ pilgrims (along with companion) first.

XXV. Qurrah for Accommodation

Medical check-up report of the pilgrims is mandatory. In order to ensure that only healthy pilgrims proceed for Hajj, a two step medical screening has been introduced one at the application stage (on the reverse of the Hajj application) and another of the selected pilgrims at the Embarkation stage. Every applicant should fill in the medical history, get examined and obtain Medical Screening and Fitness Certificate from a registered Medical Practitioner preferably allopathic / Government Doctor on the reverse of his/her Hajj Application.

XXVI. Medical Screening and Fitness Certificate for every Applicant

Every selected pilgrim shall obtain Health and Training (HAT) Card and Hajj

Guide from the State/Union Territory Hajj Committee upon submission of

passport and pay-in-slip for advance Haj amount

XXVII. Health and Training(HAT) Card for Selected Pilgrims only

All selected Pilgrims (2 years above pilgrims) are required to possess a certificate of inoculation of single dose of cerebrospinal Meningitis vaccine. Pilgrims, therefore, must get themselves inoculated against Meningitis and obtain vaccination certificate on the Health and Training (HAT) Card before proceeding for the Embarkation Point. The certificate should be signed by District Health Officer. Incomplete and bogus certificates shall not be entertained. Arrangements are made every year at the Hajj House for inoculation and issue of the certificate to individual Pilgrims after getting them examined by the Medical Officer. Similarly, the State/UT Hajj Committee and District Administration make such arrangements for inoculation of the Pilgrims in their respective State/UTs throughout the country.

XXVIII. Vaccination Certificate: Inoculation of Meningitis / Quadruple Inoculation (Acyw135)

It is mandatory to give Oral Polio Vaccine to all pilgrims six weeks before start of the Hajj journey and obtain the Oral Polio Vaccine certificate from the concerned health authorities on the Health and Training (HAT) Card. They will be given another dose of Oral Polio Vaccine at the time of their disembarkation in the Kingdom.

XXIX. Oral Polio Vaccination

Embarkation Point is decided on the basis of present residential address given in the Hajj Application Form and not on the address mentioned in the passport. The Pilgrims are compulsorily required to travel from their natural zone-wise Embarkation Points as given below. No change of Embarkation Point is permitted. Embarkation Point will also be the Disembarkation point for the return journey.

XXX. Embarkation Points

20


1.Ahmedabad, 2.Aurangabad, 3.Bangaluru, 4.Bhopal, 5.Calicut, 6.Chennai, 7.Gaya, 8.Guwahati, 9.Goa, 10.Hyderabad, 11.Indore, 12.Jaipur, 13.Kolkata, 14.Lucknow, 15.Mangalore, 16.Mumbai, 17.Nagpur, 18.New Delhi, 19.Ranchi, 20.Srinagar, 21.Varanasi.

The duration of stay of pilgrims may be 30 to 40 days and may vary as per

schedule provided by the airlines and approved by General Authority of Civil

Aviation, Kingdom of Saudi Arabia. Accommodation units in Makkah

Mukarramah are hired for the entire Hajj season. Buildings are not hired on

daily rental basis. The rate charged is for the entire Hajj season irrespective

of the duration of stay. Hence all pilgrims are charged uniformly. Therefore,

no Pilgrim is entitled for any refund based on the duration of stay.

XXXI. Duration of Stay in the Kingdom of Saudi Arabia

In case of death, due to natural causes or accident during the Hajj period,

burial rituals may be performed as per prevailing practice in Kingdom of

Saudi Arabia. The original Death Certificate is directly, sent to next of kin of

deceased Pilgrim by Consulate General of India (CGI), Jeddah, after

completion of Hajj season.

XXXII. In case of Death

Haj Committee of India, constituted under the Act of Parliament (No.35 of

2002) renders service to Pilgrims without any consideration. HCOI works on

“no profit no loss” basis. It collects from Pilgrims the exact amount required

for payment of various facilities and services to the concerned agencies.

Nothing extra is being charged from the pilgrims except the Miscellaneous

dues towards Administrative Expenses including dues of the State/UT Hajj

Committees as provided in the Guidelines. HCOI, as such, does not come

under the purview of Consumer Protection Act, 1986. The Pilgrims,

therefore, cannot claim any compensation against HCOI under Consumer

Protection Act or under any other law for the time being in force for any

deficiency in the service rendered and/or any act of commission and/or

omission beyond the control of HCOI.

XXXIII. Legal Status of the Pilgrim

Ministry of External Affairs sets apart 417 seats to send Khadim-ul-Hujjaj from all States/ UTs in the ratio of 1:300 pilgrims to help and assist the Consulate General of India in Jeddah in looking after the welfare of Indian Hajj pilgrims in an organized manner. The KH should be Government servants (selected by the SHC/UTHCs as per the norms laid down by the MEA) approved by the MEA.

The Hon'ble Supreme Court of India vide its judgment dated 16.4.2012 has barred all the Courts / Authorities from interfering with the process of Haj.

XXXIV. Khadim-ul- Hujjaj


21


2016-17

VII. HAJ ACTION PLAN

Action Plan is first drawn for carrying out the activities and making suitable arrangements before

starting of the process for the next Haj. After approval of the Ministry of External Affairs, Action Plan

drawn for Haj-2016 was circulated vide Circular No.01 dated 23.12.2015, as below:-

22



23


2016-17

24



25


2016-17

VIII (1) HAJ APPLICATION FORMS FOR HAJ-2016

Haj Committee of India printed and supplied the booklets containing Guidelines and Haj

Application Forms (HAF) in three languages viz. Urdu, Hindi & English in sufficient quantity

to all State/U.T. Haj Committees for use of the intending pilgrims of Haj 1437 (H) – 2016

(C.E.) in their respective State/U.Ts. In order to further simplify the procedures and reduce

paper work of the Hajis, two form system was scrapped and one single form was used for

Haj-2016. The optional facility to apply and submit online Haj Application Form on the

website of Haj Committee of India http://hajcommittee.gov.in, introduced in Haj-2015, was

extended for the applicants of Haj-2016 also. This facilitated the pilgrims and also reduced

the burden of data entry on State Haj Committees. For manual submission photocopies of

HAF were also allowed for use of the intending pilgrims.

The Kingdom of Saudi Arabia has made International Passport mandatory for every Haj

pilgrims. As per past practice, the Haj Application Form for Haj-2016 was accepted only

with original/photocopy of valid International Machine Readable Passport issued on or

before 08.02.2016 and valid at least upto 10.03.2017. However, in view of the requests

received from various quarters, last date for submission of Haj Application Form fixed as

08.02.2016 was extended upto 15.02.2016, thereby date of issue for passport was also

extended till 15.02.2016.

The Pilgrims were asked to submit photo copy of their cancelled blank cheque to facilitate

refund, if any, by electronic transfer (RTGS/NEFT). With regard to dates for submission of

passport, applicants are grouped as follows:-

(A) Group One:

All applicants from:

a) Assam, Bihar, Tripura and West Bengal;

b) Reserved Category – A (age 70+ with companion); and

c ) Reserved Category – B :

i) Fifth timer applicants from Gujarat, Kerala & Uttarakhand;

ii) Fourth timer applicants from States other than Gujarat, Kerala & Uttarakhand were asked to submit HAF along with original passport and one photograph (front pose, comprising 70% face) attached to the back of passport with adhesive tape.

NOTE: Submission of original passport along with HAF does not guarantee selection. If the

number of applicants exceeds the State/ UT quota, selection will be done through

Qurrah (draw of lots), even in these cases.

26


Group Two:-

All applicants other than those covered in Group One above, were asked to submit

HAF along with a self attested copy of passport. Those who get provisionally

selected in Qurrah, submitted their original passport and one photograph, attached

to the back of passport with adhesive tape on or before 15th April, 2016 to their

respective SHC as pilgrims were informed that failure to submit the passport by the

specified date may lead to cancellation of their provisional selection. However, on

specific written requests made by certain applicants citing valid reasons such as

Non-resident Indians (NRI); Frequent flyers; Umrah pilgrims; Officials Visit foreign

countries on medical grounds or family visits etc., the date of submission of original

passport was extended upto 15.07.2016. Such extension was permitted only to

individual concerned and not to co-applicants. It was also notified that Haj Visas will

be obtained only after receiving passports of all applicants of a Cover. Failure to

submit the passport within the extended time will lead to cancellation.

NOTE: There shall be no extension in the last date for payments of Haj amounts.

(B) RESERVED CATEGORIES

Conditions:-

i) Only those applicants were eligible for Reserved Category (both A and B), who had

NEVER performed Haj in their entire life time either through Haj Committee of India

or Private Tour Operator or by any other means (but excluding official Haj duty).

ii) The pilgrims were informed that even in Reserved Category, no applicant can claim

selection as a matter of right as Qurrah (draw of lots) will be conducted within the

Reserved Category in case the number of applications under Reserved Category

received in a State/UT, exceeds the quota allocated to that State/UT.

iii) Reserved Category applicants submitted a Solemn Declaration in the given format

on plain paper with signature.

iv) Registration under Reserved Categories was accepted only after details and

documents etc. furnished by the applicant were verified by the SHC and HCoI.


27


2016-17

(C) Reserved Category-A : ( 70+Applicants):

i) An applicant who completed 70 years or more as on 13th January, 2016 (i.e.

applicants who were born on or before 14th January, 1946), along with ONE

companion was registered under this category.

ii) Companion was a MUST and no 70+ applicant alone was registered under this

category.

iii) The companion had to be immediate relative namely Husband/Wife/Brother/

Sister/Son/Daughter or Grandson/Granddaughter or Son-in-law/Daughter-in-law or

Nephew/Niece. No other relation was allowed to travel as companion.

iv) Neither the 70+ pilgrim, nor his/her companion was allowed to travel alone. If the

application of the 70+ pilgrim was cancelled for whatever reason, the application of

the companion also got cancelled automatically. Substitution of companion by a

person who was not a part of the Cover was allowed only in case of death of original

companion.

(D) Reserved Category–B: Fourth Timer Applicants

i) An applicant who had applied continuously in each of the last three years viz. 2013,

2014 and 2015, but:-

a) was not selected in Qurrah, or

(b) was selected but could not proceed for Haj, was registered under this category.

ii) A Cover was registered under this category, only if, each of the applicants in the

Cover had been applying continuously in each of the last three years. In other

words, if in a Cover there was any fresh applicant who had not been applying for the

last three years, the Cover was treated in General Category and none of the

applicants in the Cover could get the benefit of Reserved Category.

iii) To get registered in this category, the applicants of the cover ha d to indicate the

Cover Number of each of the last three years, otherwise, their applications were

treated in General Category.

iv) In case a Cover comprised pilgrims falling under any of the Reserved Category and

General Category, the Cover was registered under General Category.

v) In case a Cover comprised pilgrims falling under Reserved Category - A and

Reserved Category – B, the Cover was registered under Reserved Category - B.

NOTE : The benefit of Reserve Category was not applicable to invalid applications.

28


In following cases, all applications were cancelled during various stages of Haj application processing. Such applicants were not allowed to proceed for Haj:-

i) An applicant who had declared wrong address, or had applied more than once in one or more State/Union territory for Haj–2016.

ii) An applicant of General Category who had furnished false information or concealed the fact of having already performed Haj through HCoI.

iii) An applicant of Reserved Category who had furnished false information or concealed the fact of having already performed Haj through Haj Committee of India or Private Tour Operator or by any other means.

VII I (2) DISTRIBUTION OF QUOTA

1. The quota of HCoI is fixed by Ministry of External Affairs, Government of India every year.

After deducting the Government Reserved Quota, remaining seats were distributed among

36 State / Union Territories in proportion to their Muslim population, as per 20 11 census.

2. If the number of HAFs received by a SHC was less than its quota, such excess quota stood

surrendered to HCoI, which was first utilized to give confirmed status to the non-selected

pilgrims of Reserved Category-B of Haj-2015 (5th timers applicants). The remaining

surrendered seats were redistributed among the State / Union Territories where the number

of applications received exceeded their allocated quota.

3. The Haj Application Forms were received by the State/U.T. Haj Committees initially from

14.01.2016 and the last date for receipt of applications was fixed as 08.02.2016, which was

extended upto 15.02.2016. Total 405197 number of Haj Application Forms were received.

The quota of 98,820 Haj seats initially allotted to Haj Committee of India was redistributed

among all State/U.T. Haj Committees . Subsequently, remaining quota was also redistributed

as per the charts given below :-


29


2016-17

30


STATE-WISE DISTRIBUTION OF QUOTA TO THE PILGRIMS OF HAJ-2016

SR.NO. NAME OF STATES/UNION TERRITORY ORIGIONAL

QUOTA SPECIAL QUOTA

FINAL QUOTA

1 2 3 4 5 =(3 + 4)

1 Andaman & Nicobar Island 18 30 48 2 Andhra Pradesh 1976 76 2052 3 Assam 5959 0 5959 4 Bihar 9589 0 9589 5 Chandigarh 28 45 73 6 Chhattisgarh 281 11 292 7 Dadra & Nagar Haveli 7 8 15 8 Daman & Diu 11 17 28 9 Delhi (NCT) 1179 45 1224 10 Goa 66 113 179 11 Gujarat 3193 123 3316 12 Himachal Pradesh 82 11 93 13 Haryana 973 38 1011 14 Jammu & Kashmir 4679 1680 6359 15 Jharkhand 2618 101 2719 16 Karnataka 4311 166 4477 17 Kerala 4846 187 5033 18 Lakshadweep 34 251 285 19 Madhya Pradesh 2608 100 2708 20 Maharashtra 7084 273 7357 21 Manipur 131 221 352 22 Odisha 498 19 517 23 Puducherry 41 70 111 24 Punjab 292 11 303 25 Rajasthan 3394 131 3525 26 Tamil Nadu 2310 89 2399 27 Telangana 2438 94 2532 28 Tripura 173 0 173 29 Uttar Pradesh 21018 810 21828 30 Uttarakhand 768 30 798 31 West Bengal 13465 0 13465 32 Government Quota 0 300 300 33 HCOI Seats 0 200 200 34 Mehram Seats 0 200 200 35 Khadim-ul-Hujjaj 0 500 500

TOTAL 94070 5950 100020


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2016-17

VII I (3) QURRAH (DRAW OF LOTS)

1. Qurrah refers to computerized draw of lots. Pilgrims were selected provisionally by Qurrah

conducted on the Covers in the States/Union Territories where the number of Haj

Applications received exceeded their quota. The Qurrah was conducted by the respective

SHC on the IHPMS software which is maintained on the server of HCoI between 21.03.2016

to 02.04.2016. However, Qurrah was not conducted in Assam, Bihar, West Bengal and

Tripura being under–quota states. The date of Qurrah and other details were intimated to the

concerned State/Union Territory Haj Committees. The provisionally selected Pilgrims were

intimated about their selection by the respective State/Union Territory Ha j Committees

through press / electronic media.

2. All the Pilgrims selected in qurrah were asked to remit their air fare and balance foreign

exchange amount using the bank reference number according to their accommodation

category through Core Banking system individually.

3. During Haj-2016, the data was transferred to State Bank of India and Union Bank of India for

generating the Bank Reference Number against each cover for payment through Core

Banking system. Bank Reference Numbers were incorporated in HCoI system and

accordingly pilgrims were informed their Bank Reference Number for remittance of payment.

The Bank reference number resembles as under,

Bank reference number “2016 BRF1234”

2016 represents year of Haj.

BR represents Bihar

F - Fresh category.

1234 - Cover number. (A) PRINCIPLES OF QURRAH:

a) Order of Priority followed for confirmation of Haj seats during Haj-2016 is as under:-

1) Reserved Category – A: (Age 70+ Applicants alongwith companion),

2) Reserved Category – B: (Fourth Timer Applicants),

3) General Category.

b (i) If number of applications under Reserved Category-A exceeded the quota, then pilgrims

were provisionally selected by Qurrah conducted amongst the applicants of Reserved

Category-A. The remaining applicants of this category were put under reserved wait list

RWL-A, in the order assigned by Qurrah. Then Qurrah was conducted amongst the

applicants of Reserved Category-B and they were put under reserved wait list RWL-B, in the

order assigned by Qurrah. Similarly, Qurrah was conducted amongst the General Category

applicants and they were put under general wait list GWL, in the order assigned by Qurrah.

32


(ii) If the number of applications under Reserved Category-A was less than the quota, all such

applicants were provisionally selected. Thereafter the pilgrims of RWL, who remained to be

confirmed for want of seats last year were provisionally selected in the first instance. Such

pilgrims were asked to apply afresh but in a Cover with the same composition as in last

year's RWL. If the number of applicants in Reserved Category-B exceeded the remaining

seats, then pilgrims were provisionally selected by Qurrah conducted amongst the

applicants of Reserved Category-B. The remaining applicants of this category were put

under reserved wait list RWL, in the order assigned by Qurrah. Then Qurrah was conducted

amongst the applicants of General Category and they were put under general wait list GWL,

in the order assigned by Qurrah.

(iii) If the number of applications under both Reserved Categories put together, was less than

the quota, all such applicants were provisionally selected. Then for the remaining seats,

pilgrims were provisionally selected by Qurrah conducted amongst the applicants of General

Category. The remaining applicants of General Category were put under general wait list

GWL, in the order assigned by Qurrah.

(iv) If the number of applications under both Reserved Categories was equal to the quota, all

such applicants were provisionally selected. Then, Qurrah was conducted amongst the

applicants of General Category and they were put under general wait list GWL, in the order

assigned by Qurrah.

(B) GENERAL WAIT LIST

A separate qurrah of non selected covers was held State-wise / Union Territory wise in the

State/Union Territories which received Haj Applications in excess of their quota to allocate

wait list number to all such covers. The confirmation of seats in respect of wait list pilgrims

was communicated by the State/Union Territory Haj Committee as and when the vacancy

arose due to cancellation of journey by the selected pilgrims. If the selected pilgrim wanted

to cancel the journey on any ground they were asked to submit a cancellation letter to

concerned State/Union Territory Haj Committee. The State/Union Territory Haj Committee

after marking cancellations, selected the wait listed pilgrim as per serial number. No jumping

of the wait list was allowed. If there was any jumping the Executive Officer, States / U.T. Haj

Committees intimated HCOI along with reasons for jumping.


33


2016-17

(C) SELECTION FROM WAIT LISTS

i) When seats become available due to cancellations or otherwise, the applicants in the wait

list of that State/UT were provisionally selected strictly in the serial order of the wait list. In

States/UT where there were three wait lists, first the applicants of RWL-A were selected, in

the serial order, followed by RWL-B and then GWL. Similarly, if there were two wait lists, first

the applicants of RWL were selected, in the serial order, followed by GWL. There was no

jumping in the wait list.

ii) Provisional selections were made only for complete Covers and in no case a Cover was

split.

iii) HCoI intimated selections against cancellations to SHCs who informed the selected

applicants. VI I I (4) ADVANCE HAJ AMOUNT

Immediately after completion of Qurrah process all provisionally selected pilgrims were

allotted a unique bank reference number which was communicated by the SHC in the

provisional selection letter. For depositing Advance and Balance Haj Amount, quoting this

number was a must. In the first instance, all the provisionally selected pilgrims were asked to

deposit Rs.81,000/- as Advance Haj Amount and Miscellaneous Dues. The utilization of the

amount is as under:-

(a) Advance Haj Amount Rs.80,000/- (b) Miscellaneous Dues (Rs.1,000/-) i) Handling Charges paid to State Haj Committees Rs.150/- ii) Supporting arrangements paid to State Haj Committee

handling Embarkation Point Rs.200/-

iii) Donations for Haj Houses Rs.150/- iv) Establishment/Documentation/Training charges Rs.500/-

Total Rs.81,000/-

This payment was to be made through Core Banking System:-

a) online at hajcommittee.gov.in or

b) at any branch of State Bank of India into HCoI's A/C No. 32175020010 ; or

c) at any branch of Union Bank of India into HCoI's A/C No. 318702010406009.

For payment at Bank branch, GREEN colour pay-in-slip was attached in the booklet or

downloaded from website. No Bank draft / cheque/ cash was accepted by the HCoI.

34


VII I (5) PROCESSING OF INTERNATIONAL PASSPORTS

1. On receipt of International Passports in Haj Committee of India from State Haj Committees,

entry was made in Interactive Haj Pilgrim Management System (IHPMS). Bar code stickers

were generated, Embarkation pointwise coloured stickers and Bar Code stickers were

pasted on the front side of each International Passport. After scanning the photo and loading

on IHPMS, registration was done on the portal of Ministry of Haj, Kingdom of Saudi Arabia

as per the new procedure introduced from Haj-2015. Online procedures are done using

Passport Barcode Reader Machine known as OCR Machine, after which a unique number

generates called as MOFA number. Grouping of pilgrims was done on the portal by Haj

Committee of India in coordination with Consulate General of India, Jeddah. Subsequently,

the data was transferred internally in Ministry of Haj system to MOFA site and Royal

Consulate General of Saudi Arabia, Mumbai for endorsement of Haj Visas. All details of visa

number were entered in IHPMS (online system) followed by preparations of Identity card and

the International Passport were put in a plastic cover. After attaching all relevant documents

the passports were handed over to State Haj Committees who were handling the

Embarkation Points, well in advance of commencement of Haj Charter Flights.

2. The Kingdom of Saudi Arabia has introduced the new electronic path system for obtaining

visas for pilgrims since Haj-2015. Until Haj-2015, visa sticker was pasted in passport but

from Haj-2016 visa is printed on A-4 size paper. In this system data of Hajis pertaining to

their accommodation in Makkah and Madinah, catering arrangement, flight allocation and

transportation arrangements made for pilgrims are to be entered online in their portal.

In close coordination with Consulate General of India - Jeddah, Haj Committee of India’s

system has seamlessly integrated with the new e-path system for obtaining Haj visas without

any major problem.

3. All the Passports of the Non-Reporters and pilgrims, who cancelled their seats, after visa

endorsement, were collected in the office of Haj Committee of India on daily basis. This

facilitated the office of Haj Committee of India to obtain the visa till the last date of closure of

the visa. All the cancellations were submitted to Saudi Arabian Consulate, Mumbai and visas

obtained against cancellation.


35


2016-17

VII I (6) COMPUTERIZATION OF DATA

1. Haj Committee of India has developed a web based centralized multipurpose software which

is in use since 2008. The software known as Interactive Haj Pilgrim Management System

(IHPMS) is linked with thirty one (31) State Haj Committees and Consulate General of India,

Jeddah who are utilizing centralized database of Haj Committee of India. Every year,

over 4 lakh Haj applications are received, including around 100020 pilgrims who get

selected for Haj to Saudi Arabia. The present software stores the data of all applicants of

each year and handles all the work such as data entry, qurrah, flight management,

accommodation management, cancellations, refunds management, reconciliation etc. Some

of the work is done by State Haj Committees at their end.

The IHPMS software has been revamped in 2015 and 2016 and hardware has been

upgraded. HCoI has also provided requisite hardware to all SHCs with necessary

upgradation. In addition, HCOI has revamped online Haj Application Form modules with

facility of uploading the soft copy of documents at the time of online application. It has

facilitated all SHCs to upload the soft copy of documents at the time of data entry at SHCs

level even for the HAF submitted offline. 2. ONLINE HAJ APPLICATION FORM AND PAYMENTS

Optional online application facility was continued. It facilitated the pilgrims and reduced the

work of data entry. About 11% applicants used the facility for Haj-2016. For payment of

processing fee and Haj amount additional bank was engaged. In addition to State Bank of

India (around 20000 Branches), services of Union Bank of India (around 4000 Branches)

were also made available to pilgrims. Haj pilgrims availed e-payment facility by using

Internet Banking, Debit Card or Credit Card. VII I (7) SELECTION OF PILGRIMS AND WAIT LIST CONFIRMATION

1. The pilgrims who got selected in qurrah were earmarked as “PROVISIONALLY

SELECTED”. The selected pilgrims were confirmed after submission of passport and bank

pay-in-slip.

2. All non-selected covers in qurrah of the State/ Union Territories Haj Committees which

received Haj Applications in excess of their quota were kept on wait list. The confirmation of

waitlist was done against Additional Quota, Government Quota and cancellations as per the

policy. Wait-listed pilgrims were also given confirmed status as per the cancellation received

from time to time and the statement showing last WL number confirmed in each State/ Union

Territories Haj Committees is as under:-

36


STATE–WISE CONFIRMATION OF WAITING LIST FOR HAJ – 2016

Sr. No.

STATE PILGRIMS

PROCEEDED KH GQ

Total (3+4+5)

W/L CONFIRMED

(1) (2) (3) (4) (5) (6) (7)

1 ANDAMAN & NICOBAR 48 0 0 48 8

2 ANDHRA PRADESH 2100 8 6 2114 311

3 ASSAM 4209 9 0 4218 0

4 BIHAR 6561 35 0 6596 0

5 CHANDIGARH 73 0 0 73 0

6 CHHATTISGARH 304 2 0 306 38

7 DADRA & NAGAR HAVELI 15 0 0 15 0

8 DAMAN & DIU 24 0 0 24 0

9 DELHI 1244 6 90 1340 118

10 GOA 169 1 0 170 48

11 GUJARAT 7277 28 39 7344 669

12 HARYANA 1018 6 11 1035 53

13 HIMACHAL PRADESH 89 0 0 89 0

14 JAMMU & KASHMIR 6405 32 26 6463 293

15 JHARKHAND 2751 7 0 2758 237

16 KARNATAKA 4632 16 5 4653 548

17 KERALA 10202 51 14 10267 589

18 LAKSHADWEEP 286 2 1 289 5

19 MADHYA PRADESH 2837 13 28 2878 308

20 MAHARASHTRA 7678 38 42 7758 991

21 MANIPUR 353 0 4 357 35

22 ODISHA 523 2 0 525 30

23 PUDUCHERRY 110 0 0 110 14

24 PUNJAB 305 1 0 306 10

25 RAJASTHAN 3675 18 21 3714 309

26 TAMIL NADU 2450 12 3 2465 272

27 TELANGANA 2595 14 11 2620 304

28 TRIPURA 82 0 0 82 0

29 UTTAR PRADESH 21874 47 82 22003 1584

30 UTTARAKHAND 847 5 4 856 33

31 WEST BENGAL 8410 16 0 8426 0

TOTAL 99146 369 387 99902 3. During Haj-2016, total 99902 Adults + 59 infants Pilgrims had proceeded from 21

Embarkation Points.


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2016-17

IX . VISIT OF DELEGATION FOR BUILDING SELECTION WORK

FOR HAJ-2016

1. Building Selection Committees (BSC) were deputed as under:-

Sr.No. Names of Members Designation

FIRST TEAM

1. Haji Nurul Islam, M.P. Vice-Chairman, HCOI

2. Dr. Sanwar Patel Member, HCOI

3. Mr. Syed Farooque Syed Karim Member, HCOI

SECOND TEAM

4. Mr. Mohammad Salim Ansari, M.P. Member, HCOI

5. Mrs. Syeda Bilgrami Imam Member, HCOI

2. As the tenure of earlier Committee had ended on 05th May, 2016, Ministry of External Affairs

and Ambassador of India, Riyadh constituted a team consisting of Consul (Haj), Consulate

General of India, Jeddah, Mr. Ataur Rahman, Chief Executive Officer, Haj Committee of

India and Mr. Badruddin Khan, Executive Director, NAWADCO, Ministry of Minority Affairs

for selection of remaining buildings for Haj-2016.

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X. ORIENTATION / TRAINING OF PILGRIMS FOR HAJ-2016

1. Training of Trainers at Haj Committee of India for three days.

Comprehensive and effective training is most essential to enable the Hajis in performing Haj

with minimum difficulties. To broaden the existing training system and strengthen it further, a

two-tier system was introduced from Haj-2015. Master/Field Trainers selected by State/UT

Haj Committees are imparted comprehensive training conducted by Haj Committee of India.

This training was more intensive and continued for three (3) days. The SHC had played a

proactive role in assessing the work of trainers by monitoring training camps of Haj pilgrims.

This ensured effective training of intending pilgrims and made them conversant with

logistics/arkan of Umrah & Haj.

2. Training of Trainers

a. Trainers: Training was imparted to all Trainers selected by respective State/U.T. Haj

Committees at Haj Committee of India at Mumbai for three (3) days from 05.04.2016 to

07.04.2016.

b. All Trainers were directly responsible to the Executive Officer of State Haj Committee

concerned and obtained necessary guidance and assistance from him from time to time.

c. Norms for selection of Trainers

i) Trainers were selected by State Haj Committees in ratio of 1: 200 pilgrims (i.e. 1 trainer for

every 200 pilgrim). Ceiling of 200 pilgrims was relaxed to ensure that every district in a State

is represented. Similarly, one Trainer was selected for State/U.T. having Quota of 200 or

less pilgrims.

ii) Efforts were made that not more than 50% of the Trainers are repeated.

iii) The following was essential requirement for Trainers:

a) Must have performed Haj;

b) Must be fully conversant with English/Urdu/Hindi language;

c) Must be fluent in the local/regional language/dialects;

d) Must have thorough knowledge of logistic and rituals of Haj & Umrah;

e) No criminal case should be pending against the Trainers in any Court of law;

f) Must be mentally and physically fit to impart training;

g) Must be capable of addressing/giving lectures to big gathering;

h) Must be computer literate to receive/transmit latest information/message through email.


39


2016-17

iv) Selection of Trainers was supervised by the Executive Officer of the State Haj Committees.

Selection was made on the basis of merit, past performance and recent experience of

Haj/Umrah. Preference was given to those having experience as Assistant Haj Officer / Haj

Assistant / Medical Officer / Khadimul Hujjaj as they need practical knowledge of logistics

and rituals of Haj. Generally the Trainers were not more than 50 years of age.

3.

Duties and responsibilities of Trainers

a.

After getting training at Mumbai, Trainers had imparted Orientation /

Training to all the

pilgrims of their respective State/U.T at respective State Capitals/ districts and talukas.

b.

SHCs had given

the list of selected pilgrims assigned to each Trainer for training. The

responsibility and jurisdiction of each Trainer was clearly defined. The SHC gave wide

publicity regarding the date, time and venue of training sessions to be conducted in each

district, alongwith the name & mobile numbers of Trainers. SHC rendered

all possible

assistance to the Trainer in organizing the training camps at district / taluka levels in all

matters. The Executive Officer

of concerned SHC monitored

the entire training programme

by paying surprise visit to the place where such training was

imparted and obtained

first

hand feedback from the pilgrims.

The SHC had taken

the help of local NGOs etc. in

organizing such trainings, wherever

necessary.

Each

Haji

was given at least 3 Trainings by

the Trainer

before proceeding for Haj.

c

(i)

Trainers trained

the pilgrims

in the districts and talukas. They had worked as a link between

SHC and pilgrims on the latest developments. Trainers were also given the task of imparting

training to the pilgrims selected at the last minute from waiting List and

Government Quota

at the Embarkation point/ Haj camps.

It was ensured by SHCs that pilgrim

of all districts and

talukas of the respective state were properly trained by the Trainers.

(ii)

During the training sessions, Mr. Ataur Rahman, Chief Executive Officer, Haj Committee of

India, addressed the Trainers and emphasized the importance of Training / Orientation and

asked them to impart

training to the Haj Pilgrims in an organised manner.

(iii)

Mr. Md. Noor Rahman Sheikh, Consul General of India to the Kingdom of Saudi Arabia also

addressed the Trainers and imparted training relating to Haj journey, logistics of Haj

Pilgrimage, do’s and

don’ts for Haj Pilgrims during their stay in the Kingdom of Saudi Arabia

and various arrangements made by the Consulate General of India in the kingdom of Saudi

Arabia.

(iv)

The expertise from Disaster Management Team of Municipal Corporation of Greater

Mumbai

delivered a lecture and gave demonstration on how to tackle during emergency situations in

case of disasters like fire, building collapse, stampede, natural calamities etc. The trainers

were oriented about safety measures required to be taken during such untoward situations.

(v)

Specific sessions were also organised to impart inputs on ritual aspect of Haj,

Airlines/Custom/Immigration issues etc.

40


4. HAJ GUIDE AND TRAINERS' CD

A well-trained Haji will perform Haj better than an untrained Haji, which needs

comprehensive training material. No single book was available which covered all aspects

comprehensively to train and guide the Hajis. To fill this vacuum, one Haji -friendly, coloured

pictorial guide to act as common syllabus country-wide was prepared alongwith a CD with

video links used by trainers for training the Hajis at the field level. The Haj Guide in 11

languages viz. English, Hindi, Urdu, Assamese, Bengali, Gujarati, Kannada, Malayalam,

Manipuri, Tamil and Telugu was printed and distributed to the pilgrims.

5. ALL INDIA KHADIMUL HUJJAJ TRAINING AT MUMBAI FOR HAJ-2016

The role of Khadim-ul-Hujjaj being significant in various aspects and stages of Haj

Pilgrimage, Haj Committee of India decided to conduct separate training programme for all

the Khadim-ul-Hujjaj selected from various State / Union Territory to make them aw are of

their role and duties/ responsibilities. Khadim-ul-Hujjaj is a link between Haj pilgrims and the

Consulate General of India, Jeddah, its Haj Missions in Makkah Mukaramah and Madinah

Munawwarah, and State Haj Committees. He is to play the role of guide and path finder

particularly in respect of accommodation, its services/availability of basic amenities, services

of Moallims, guidance to Haj Pilgrims in the Holy Places viz. Mina, Arafat, Muzdalifah and

back to Makkah during Haj days, Medical aid to the needy and ailing Pilgrims etc.

Accordingly, One day Orientation / Training of Khadim-ul-Hujjaj programme was organized

on 20th July, 2016 at Haj House, Mumbai. The programme was attended by all the selected

Khadim-ul-Hujjaj.

The trained Khadim-ul-Hujjaj were given training Certificate to be submitted to Consulate

General of India, Jeddah upon reporting in the Kingdom of Saudi Arabia.

During Haj-2016, 50% of expenditure on Khadimul Hujjaj was borne by Haj Committee of

India. Provision was made for State Haj Committees to depute their official to monitor the

Khadimul Hujjaj. The Khadimul Hujjaj of Uttar Pradesh and Assam States were selected

directly (50% of the total quota) as the Uttar Pradesh State Haj Committees disagreed with

the criteria formulated by Haj Committee of India, whereas Assam State Haj Committee

expressed its inability to send Khadimul Hujjaj. During Haj-2016, total 369 Khadimul Hujjaj

were deputed.


41


2016-17

XI . OTHER ARRANGEMENTS FOR PILGRIMS OF HAJ -2016

XI (1) MOBILE SIM CARDS

1. Hajis from rural areas and aged pilgrims are not conversant with the local language in the

foreign land. They experienced difficulties while making call to their relatives in India and got

duped in the call rates and fake recharge cards. During Haj-2012, the Consul General of

India, Jeddah had submitted a proposal to this office for providing Mobile Sim Cards to the

Hajis by STC (Saudi Telecom Company). The proposal of Mobile Sim Cards to the Haj

Pilgrims was implemented from Haj-2012. This arrangement continued till Haj-2015 where

SIM cards were provided at embarkation point.

2. During Haj-2016, the SIM cards could not be provided at the embarkation points as the

Saudi Telecom Regulatory Authority, Communications and Information Techn ology

Commission made finger printing mandatory for the registration and operation of both pre-

paid and post-paid SIM cards in the Kingdom of Saudi Arabia. For activation of SIM cards,

the Saudi Telecom Authorities had prescribed two requirements: -

(i) Border Control Number / Entry Number. It is a 10 digit number pasted on the

passport during the immigration clearance at the Saudi Airports.

(ii) Finger printing

3. The Consulate General of India, Jeddah in coordination with Saudi authorities had set-up

kiosks of the Mobile Telecom Companies at the main offices and branches in Madinah and

Makkah to facilitate Hajis in activation of SIM cards on reaching Saudi Arabia.

XI (2) ZAM ZAM WATER

As a part of Haj arrangement, Haj Committee of India through designated airlines provides

Zamzam water can to every returning Haj pilgrim on their arrival in India at their respective

embarkation point. Zamzam water cans are carried by Airlines in Ferry flights. Since Haj-

2014, Saudi authorities have restricted supply of only 5 litre Zamzam water per pilgrim of

all the countries. Accordingly every pilgrim of Haj-2016 was provided only 5 litre Can of

Zamzam water upon arrival in India at their respective embarkation point.

42


XI (3) MEDICAL SCREENING OF PILGRIMS

1. The issue of stricter medical screening of pilgrims has been taken up time and again in

successive meetings of Haj Committee of India in view of reports received from Consulate

General of India, Jeddah. The Haj Committee of India has been requesting the State Haj

Committees to sensitize the pilgrims in this regard. In order to strengthen the procedures of

medical screening, the following features have been adopted for Haj-2016:-

i) Step One : Fitness Certificate :

The first step medical screening is at the stage of selection. Every selected pilgrim should fill

in the medical history, get himself /herself examined and obtain Medical Screening and

Fitness Certificate from a registered Medical Practitioner MBBS / Government Doctor, in the

specified format.

ii) Step Two : Health and Training (HAT) Card :

Every selected pilgrim was provided Health and Training (HAT) Booklet. Information about

medical history of pilgrim, vaccination, prescription and training sessions were included in

the booklet. Every selected pilgrim was asked to fill in the medical history, get himself

examined and obtain Medical Screening and Fitness Certificate from a registered Medical

Practitioner preferably MBBS/Government Doctor on the HAT Booklet. The medical history

of the selected pilgrims was recorded in the HAT Booklet, to facilitate treatment, especially in

case of emergencies. In their own interest, the selected pilgrims were advised to bear the

HAT Booklet in their possession.

XI (4) VISHWA YATRA FOREIGN TRAVEL CARD IN SAUDI RIYALS

The Vishwa Yatra Foreign Travel Card in Saudi Riyal introduced by State Bank of India

during Haj-2012 was continued for the Haj-2016 also. The following facilities were available

in this card:-

i) A simple and secure way of carrying cash.

ii) Attractive exchange rates.

iii) Accepted at ATMs and Merchant Establishments.

iv) Valid for 5 Years and reloadable as per RBI / FEMA regulations.

Also available in US Dollar, Great Britian Pound, Euro, Canadian Dollar, Japanese Yen,

Australian Dollar and Singapore Dollar.


43


2016-17

XI (5) QURBANI (ADAHI)

1. Adahi Coupons of Islamic Development Bank (IDB) was arranged by Haj Committee of

India. The decision for arranging Qurbani through IDB was taken in consultation with State

Haj Committees, in view of the large number of frauds detected. During Haj-2014 many

fraudulent cases/coupons came to light while the number going undetected can only be

guessed. With the said arrangements instituted, the pilgrims were protected from such

frauds and were also not required to stand in queues in rush hours during Haj for

purchasing the IDB coupons as they used to do till last year.

2. Haj Committee of India in coordination with Consulate General of India, Jeddah made

arrangements for Qurbani for its pilgrims. The salient features of the arrangements were as

follows:

i) IDB is the only body authorized by the Government of Kingdom of Saudi Arabia to perform

Qurbani for Haj pilgrims. No other person / Madarsa / Organization are legally permitted to

perform Qurbani on behalf of Haj pilgrims. Around 20 countries including Iran, Turkey,

Indonesia, Malaysia, etc. arrange Qurbani for their pilgrims through IDB.

ii) Staff of Consulate General of India and Haj Committee of India, in coordination with IDB,

conveyed information to pilgrims about the timing of the Qurbani of different groups of

pilgrims.

iii) In cases where pilgrims so wished, one of them was allowed to be deputed as a

representative to witness the Qurbani on their behalf.

iv) An amount of Saudi Riyal 450/- per pilgrim was collected towards Adahi (Qurbani)

coupons. Around 38000 pilgrims received Adahi coupons through Indian Haj Pilgrims

office at Makkah Mukarramah.

44


XI I . AIR CHARTER FOR HAJ-2016

XII (1) EMBARKATION POINTS

During Haj-2016 also, State Haj Committees were involved in a more systematic manner

with the bifurcation of duties between Haj Committee of India and the State Haj Committees

through written orders which has streamlined the process.

XI I (2) OPERATION OF HAJ CHARTER FLIGHTS

1. As per the decision by Haj Air Travel Committee (HATC) in its meeting 18.03.2016, the

pilgrims of Haj–2016 had deposited enhanced subsidized air fare of Rs.45,000/- each. The

two permitted categories of repeater pilgrims paid full fare.

2. The Haj Charter operations for airlifting the pilgrims from India to the Kingdom of Saudi

Arabia for Haj–2016 was assigned by Ministry of Civil Aviation to four Airlines viz. Air India,

Saudi Arabian Airlines, Flynas and SpiceJet.

3. The job of operating the Haj Charter flights from Bangalore, Bhopal, Chennai, Delhi, Goa,

Hyderabad, Mangalore, Mumbai, Nagpur, Ranchi and Srinagar Embarkation Points was

assigned to Air India during Haj-2016.

4. The Haj Charter flights were operated by Saudi Arabian Airlines from Ahmedabad, Cochin,

Kolkata and Lucknow Embarkation Points.

5. Flynas operated Haj Charter Flights from Aurangabad, Guwahati, Jaipur and Varanasi

Embarkation Points.

6. SpiceJet carried the pilgrims of Gaya and Indore Embarkation Points.

7. The pilgrims of Delhi, Goa, Guwahati, Kolkata, Lucknow, Mangalore, Srinagar and Varanasi

were carried to Madinah Munawwarah directly and returned from Jeddah. Approximately half

of the pilgrims of Gaya and Ranchi embarkation points departed to Madinah and returned

from Jeddah.

8. The pilgrims from Ahmedabad, Aurangabad, Bangalore, Bhopal, Cochin, Chennai,

Hyderabad, Indore, Jaipur, Mumbai and Nagpur Embarkation Points were carried to Jeddah

directly and were brought back from Madinah Munawwarah. The remaining pilgrims of Gaya

and Ranchi proceeded to Jeddah and returned from Madinah.

9. There were leftover 70 pilgrims of Bhopal Embarkation Points, for whom additional

arrangements were made to airlift from Mumbai to Jeddah by Air India flight. They departed

to Jeddah and arrived from Madinah.


45


2016-17

10. In all 99902 Adult Pilgrims and 59 Infants were airlifted in 361 flights during Haj 1437 (H) – 2016:-

NAMES OF AIRLINES TOTAL NUMBER OF

PILGRIMS AIRLIFTED

TOTAL NUMBER OF FLIGHTS OPERATED

AIR INDIA (AI) 40823 + 31 145 SAUDI ARABIAN AIRLINES (SV) 36594 + 19 105 FLYNAS (XY) 14404 + 07 51 SPICEJET (SG) 8081 + 02 60

T O T A L 99902 + 59 361

Sr. No.

Embarkation Airlines Departure (Phase-I) Arrival (Phase - II) No. of

Flights No. of

Pilgrims Infants

From To From To

1 AHMEDABAD SV 21.08.16 05.09.16 29.09.16 13.10.16 25 7344 4

2 AURANGABAD XY 30.08.16 05.09.16 09.10.16 16.10.16 9 2395 1

3 BANGALORE AI 28.08.16 02.09.16 12.10.16 16.10.16 11 3506 0

4 CHENNAI AI 20.08.16 24.08.16 03.10.16 07.10.16 8 2595 1

5 COCHIN SV 22.08.16 05.09.16 29.09.16 14.10.16 26 10584 9

6 DELHI AI 04.08.16 20.08.16 17.09.16 03.10.16 37 12340 8

7 GUWAHATI XY 04.08.16 14.08.16 19.09.16 03.10.16

16 4573 1 14.08.16 14.08.16 01.10.16 01.10.16

8 HYDERABAD AI 21.08.16 28.08.16 05.10.16 11.10.16 15 4900 6

9 JAIPUR XY 21.08.16 01.09.16 05.10.16 16.10.16 13 3716 4

10 KOLKATA SV 10.08.16 21.08.16 17.09.16 28.09.16 21 9035 3

11 LUCKNOW SV 10.08.16 20.08.16 18.09.16 29.09.16

33 9631 3 21.08.16 21.08.16 29.09.16 29.09.16

12 MUMBAI AI 27.08.16 05.09.16 10.10.16 16.10.16 13 4180 4

13 NAGPUR AI 25.08.16 27.08.16 06.10.16 10.10.16 5 1608 3

14 GAYA SG 21.08.16 02.09.16 11.10.16 17.10.16

49 6596 1 04.08.16 20.08.16 21.09.16 10.10.16

15 SRINAGAR AI 10.08.16 19.08.16 24.09.16 03.10.16

20 6463 1 20.08.16 20.08.16 03.10.16 03.10.16

16 VARANASI XY 04.08.16 13.08.16 19.09.16 30.09.16

13 3720 1 14.08.16 14.08.16 01.10.16 01.10.16

17 INDORE SG 17.08.16 27.08.16 01.10.16 10.10.16 11 1485 1

18 MANGALORE AI 04.08.16 07.08.16 18.09.16 21.09.16 4 608 0

19 RANCHI AI 21.08.16 27.08.16 05.10.16 08.10.16

20 2758 1 08.08.16 20.08.16 22.09.16 04.10.16

20 BHOPAL AI 28.08.16 05.09.16 09.10.16 17.10.16

10 1322 5 01.09.16 01.09.16 15.10.16 15.10.16

21 GOA AI 20.08.16 20.08.16 04.10.16 04.10.16 2 543 2

Total 361 99902 59

46


11. Arrangements were made to open offices by Air India, Saudi Arabian Airlines, Flynas and

SpiceJet at both Indian Haj pilgrims offices in Makkah and at Madinah having full-fledged

Computer connectivity for transfer of flights of pilgrims in deserving cases.

12. A special round the clock Control Room Facility (CRF) was set-up in Haj House, Mumbai to

establish effective communication link between HCOI-SHCs-Airlines-CGI-Embarkation

Points and Haj pilgrims for Operation 2016. The authorized personnel from Air India, Saudi

Arabian Airlines, Flynas and SpiceJet were stationed therein. A team of officials of Haj

Committee of India was also posted round the clock in CRF to work in coordination with the

Airlines officials.

13. While the operation at Delhi and Mumbai Embarkation Point was handled by the Haj

Committee of India itself, the respective State Haj Committees handled the operation at

other 19 Embarkation Points.

14. Mr. Sultan Ahmed, M.P., Vice-Chairman and Mrs. Tayyaba Afandi and Mr. Md. Amin Shah,

Members of Haj Committee of India visited Kingdom of Saudi Arabia during Haj-2016 as Haj

Delegation of HCOI. Mr. Ataur Rahman Chief Executive Officer, accompanied the delegation

as Secretary.

15. Besides, seventeen (17) staff members of HCoI were deputed to Saudi Arabia for Haj Duty

2016.

Air India operated very professionally and efficiently during Haj operation 2016. They were

unarguably the best amongst the four airlines in terms of on-time operations, ground

handling, service to the pilgrims and dissemination of information. There were no major

complaints reported against Air India from any quarter. The other three Airlines operation

was also satisfactory, except for very few instances of delays from Saudi Airlines.

XII (3) SATISFACTORY PERFORMANCE OF THE AIRLINES ON FLIGHTS OPERATION


47


2016-17

XII (4) CITY CHECK-IN

In order to facilitate the movement of Pilgrims, City Check-in system was introduced during

Haj 2011, which continued during Haj-2016 also. The agency provided the services such

as collection, transportation and delivery of the pilgrims’ baggage from their respective

buildings at Makkah Mukarramah and Madinah Munawwarah for each flight to Haj

Terminal, Jeddah and Madinah Haj Terminal in co-ordination with Consulate General of

India, Jeddah and Airlines.

X (5) STANDARDIZATION OF BAGGAGE

1. Despite giving lot of emphasis in the training programs, excess and odd-sized baggages

carried by some pilgrims used to cause difficulties for Airlines, the Consulate and the

pilgrims, resulting in delay in clearance at Airports and need to hire additional vehicles to

transport the luggage. With the intention to curb the mishandling/leftover luggage

problems, it was decided that uniform standardized baggage is carried by all Haj pilgrims.

Saudi authorities had also emphasized that all the Haj pilgrims should carry standard size

baggage in the aircraft.

2. The pilgrims of Haj-2016 were instructed to travel on Haj Charter flights with standardized

baggage viz. Two (2) suitcases of Standard Size (Length75cm + Breadth55cm +

Height 28cm) 158cm. and One (1) Hand Bag Standard Size (Length55cm + Breadth40cm

+ Height23cm).

XII (6) BAGGAGE TAG

1. As a measure to minimise the difficulties in baggage identification and to deliver the

baggages to the pilgrims in the shortest possible time as far as possible, Haj Committee of

India procured Baggage Tags and provided to every pilgrim of Haj-2016. Baggage tag had

an identification of pilgrims’ building, room number, moallim (guide) details alongwith

Embarkation Point. This helped in easy categorization and identification of baggages at the

airport in India and Saudi Arabia.

II

48


XI I I. HAJ AMOUNT 2016

I (1) REMITTANCE

The Haj Committee of India follows the spot rate process and remits the amount to

Consulate General of India, Jeddah towards Accommodation Rentals and Compulsory dues

etc. The balance Haj amount to be paid by the selected Haj Pilgrims was calculated by

adopting the exchange rate of One Saudi Riyal=Rs.18.1248 towards expenditure in foreign

currency (viz. Saudi Arabian Riyals) in the Kingdom of Saudi Arabia during Haj 1437 (H) –

2016 which was also the rate for disbursement of Saudi Riyal 2,100/- to the pilgrims before

departure at the Embarkation Points.

I (2) SELECTION OF BANK AND FIXATION OF EXCHANGE RATES

As per established practice, the pilgrims were issued Saudi Arabian Riyal in cash at the

Embarkation Points, prior to the boarding of flight. The pilgrims of all the categories were

issued SAR.2,100/- each. The State Bank of India was selected through tender process for

disbursement of Saudi Riyals to the pilgrims of Haj 1437 (H) – 2016. The rate of one Saudi

Riyal was fixed at Rs.18.1248. The assignment was carried out by State Bank of India

successfully resulting in overall satisfaction of the pilgrims.

(3 ) AIRFARE

As per the decision of the Ministry of Civil Aviation, Government of India, an amount of

subsidized airfare @Rs.45,000/- was collected from each pilgrim who proceeded through

Haj Committee of India for Haj-2016.

I (4) GROUP ACCID ENT COMPENSATION SCHEME

1. The Group Accident Compensation Scheme introduced in Haj 1424 (H) – 2004, was

continued during Haj 1437 (H) – 2016. The Group Accident Compensation Scheme for Haj

1437 (H) – 2016 covers two (2) Sections as under:-

1) Death due to Accident / Fire / Stampede / Subversive Activity,

2) Personal Accident – Permanent Total /Partial Disablement, due to Accident / Fire /

Stampede / Subversive Activity.


XII XII XII

XII

XII

XII

XIII

XII

XII

XII

49


2016-17

2. The compensation cover commences with the landing of pilgrims in the Kingdom of Saudi

Arabia and ceases to operate once the pilgrims leave the Kingdom. The period of coverage

would be around 45 days for individual pilgrim. The maximum compensation cover under

each Section is as under:

A) Death due to Accident / Fire / Stampede / Subversive Activity

i) Pilgrims of age above 15 years and up to 60 years : Rs.10,00,000/- ii) Pilgrims of age above 60 years and up to 65 years : Rs. 6,00,000/- iii) Pilgrims of age above 65 years : Rs. 3,00,000/- iv) Infants & Children of age up to 15 years : Rs. 3,00,000/-

B) Personal Accident - Permanent Total / Partial Disablement

I) Pilgrims of age above 15 years and upto 60 years : a) Permanent Total Disablement due to Accident/Fire/Stampede/Subversive Activity:

i) Loss of Both Limbs/Both Eyes : Rs.10,00,000/- ii) Loss of One Limb/One Eye : Rs. 5,00,000/-

b) Permanent Partial Disablement due to : As per Schedule - I Accident/Fire/Stampede/Subversive Activity

II) Pilgrims of age above 60 years and up to 65 years a) Permanent Total Disablement due to Accident/Fire/Stampede/Subversive Activity:

i) Loss of Both Limbs/Both Eyes : Rs.6,00,000/- ii) Loss of One Limb/One Eye : Rs.3,00,000/- b) Permanent Partial Disablement due to : As per Schedule - I

Accident/Fire/Stampede/Subversive Activity

III) Pilgrims of age above 65 years

a) Permanent Total Disablement due to Accident/Fire/Stampede/Subversive Activity:

i) Loss of Both Limbs/Both Eyes : Rs.3,00,000/- ii) Loss of One Limb/One Eye : Rs.1,50,000/- b) Permanent Partial Disablement due to : As per Schedule - I

Accident/Fire/Stampede/Subversive Activity

50


IV) Infants & Children of age up to 15 years

a) Permanent Total Disablement due to Accident/Fire/Stampede/Subversive Activity:

i) Loss of Both Limbs/Both Eyes : Rs.3,00,000/-

ii) Loss of One Limb/One Eye : Rs.1,50,000/-

b) Permanent Partial Disablement due to : As per Schedule - I Accident/Fire/Stampede/Subversive Activity

Schedule – I

Schedule in respect of Permanent Partial Disablement:

Sr. No.

PPD – Total and irrecoverable loss of various parts as given below:

Percentage of Capital Sum

Insured 1 The sight of one eye or the actual loss by physical separation of one

entire hand or one foot 50%

2 Use of a hand or foot without physical separation 50%

3 Loss of speech 50%

4 Loss of toes - all 20%

5 Loss of toes great – both phalanges 5%

6 Loss of toes great – one phalanx 2%

7 Loss of toes other than great , if more than one toe lost; each 2%

8 Loss of hearing – both ears 75%

9 Loss of hearing – one ear 30%

10 Loss of four ngers and thumb of one hand 50%

11 Loss of four ngers of one hand 40%

12 Loss of thumb – both phalanges 25%

13 Loss of thumb – one phalanx 10%

14 Loss of Index nger – three phalanges 15%

15 Loss of Index nger – two phalanges 10%

16 Loss of Index nger – one phalanx 5%

17 Loss of middle nger or ring nger or little nger – three phalanges 10%

18 Loss of middle nger or ring nger or little nger – two phalanges 7%

19 Loss of middle nger or ring nger or little nger – one phalanx 3% I (5) FINAL ACCOUNTS OF HAJ COMMITTEE OF INDIA

The financial statements of Haj Committee of India for the financial year 2015-16 compiled

by the Chartered Accountant was duly approved by the Committee of Haj Committee of

India and audited by Indian Audit & Accounts Department. The final Separate Audit Report

has been sent to the Ministry of Minority Affairs, Government of India for placing the same

before both the houses of Parliament. The financial statements of Haj Committee of India

for the financial year 2016-17 are under compilation stage.


XII

XII

XII

51


2016-17

XIV . CASUALTIES DURING HAJ -2016

XIV DEATHS DURING HAJ – 2016

1. The Consulate General of India, Jeddah have reported 146 deaths which took place during

Haj–2016.

2. All efforts to support and provide solace to their families were taken. The staff of Consulate

General of India, Jeddah and Haj Committee of India worked round the clock to collect and

disseminate updated information.

3. Hospitalized pilgrims who were not in a condition to travel as per original schedules, were

provided facility to travel separately in an alternative date.

4. Statement showing the details of the deaths of last three years is as under:-

Sr. No. Years No. of Deaths 1 HAJ – 2014 130 2 HAJ – 2015 230 3 HAJ - 2016 146

5. The state-wise deceased pilgrims chart for Haj – 2016 is given below:-

Sr.No. STATE No of Deceased Pilgrims

1 ANDHRA PRADESH 1

2 ASSAM 5

3 BIHAR 7

4 GUJARAT 11 5 HARYANA 3

6 JAMMU & KASHMIR 7

7 JHARKHAND 4

8 KARNATKA 10

9 KERLA 17

10 MADHYA PRADESH 6

11 MAHARASHTRA 14

12 MANIPUR 2

13 ODISHA 1

14 RAJASTHAN 6

15 TAMIL NADU 3

16 TELANGANA 3

17 UTTAR PRADESH 33

18 UTTARAKHAND 2

19 WEST BENGAL 11

TOTAL 146

52


PART – II : HAJ – 2017

XV. HAJ DELEGATION TO KINGDOM OF SAUDI ARABIA

XV (1) HAJ REVIEW MEETING

1. In order to review the arrangements made for Haj-2016 and prepare for Haj-2017,

Haj Review Meetings were held on 07.11.2016, 28.11.2016 and 21.03.2017 at New Delhi

under the Chairmanship of Secretary, Ministry of Minority Affairs, New Delhi.

2. A delegation comprising following members of Haj Committee of India visited Kingdom of

Saudi Arabia for Tariff for accommodation in Makkah and Madinah between 19th to

21st November, 2016:-

i) Mr. Choudhary Mehboob Ali Kaiser, M.P., Chairman, Haj Committee of India ;

ii) Mr. Mr. H. B. Kazmi, Member, Haj Committee of India ;

3. Mr. Ataur Rahman, IRS, Chief Executive Officer, HCoI accompanied the delegation

as Secretary.

4. After discussion the parameters and rentals for Haj 1438 (H) – 2017 (AD) were fixed as

under:-

CATEGORIES PARAMETERS AMOUNT IN

SAUDI RIYALS

GREEN

Buildings between 0 to 1000 meters from

the outer periphery of Haram Sharief SAR.4,500/- per unit

AZIZIYA

Within Aziziya area SAR.2,580/- per unit

including transportation.

MADINA Markazia area within 350 meters from

Masjid-e-Nabvi SAR.700/- per unit


53


2016-17

XV (2) BILATERAL AGREEMENT BETWEEN THE MINISTRY OF HAJ, KSA AND

WITH OTHER AGENCIES IN KSA AND HAJ COMMITTEE OF INDIA

1. The Composite High Level Delegation led by Mr. Mukhtar Abbas Naqvi, Minister of State

for Minority Affairs (I/C), Government of India visited Saudi Arabia from 10.01.2017 to

11.01.2017. A meeting with Minister for Haj, Kingdom of Saudi Arabia was held on

11.01.2017 and discussed issues pertaining to arrangements for the Indian pilgrims for

Haj-2017. From Haj Committee of India, Mr. Choudhary Mehboob Ali Kaiser, M.P.,

Chairman, accompanied by Mr. Ataur Rahman, Chief Executive Officer were part of the

delegation. The following officers also accompanied the delegation:-

i) Mr. Javed Ahmed, Ambassador of India, Riyadh, Saudi Arabia;

ii) Mr. J. Alam, Joint Secretary (Haj), Ministry of Minority Affairs,

Government of India, New Delhi;

iii) Mr. Ataur Rahman, Chief Executive Officer, Haj Committee of India, Mumbai;

iv) Mr. Md. Noor Rahman Sheikh, Consul General of India, Jeddah, Saudi Arabia;

v) Mr. Shahid Alam, Deputy Consul General of India, Jeddah, Saudi Arabia;

vi) Mr. Aftab Alam, Deputy Secretary (Haj), Ministry of Minority Affairs,

Government of India, New Delhi.

vii) Mr. K.V. Unnikrishanan, Deputy Secretary, Ministry of Civil Aviation, Government

of India, New Delhi.

2. The Saudi Government has restored the Haj Quota which was reduced by 20% since

Haj-2014 and allotted a quota of 1,70,025 Haj seats to India with the break-up of 1,25,025

to Haj Committee of India and 45,000 to Private Tour Operators (PTOs) as per the

agreements signed with the Ministry of Haj, Kingdom of Saudi Arabia for Haj-2017.

54


XV (3) BUILDING SELECTION WORK FOR HAJ-2017

Building Selection Committees (BSC) were deputed as under:-

Sr.No. Names of Members Designation

FIRST TEAM 1. Haji Ilyas Hussain alias Sonu Babu Member, HCoI

2. Dr. Iftikhar Ahmed Javed Member, HCoI

3. Dr. Firoza Bano Member, HCoI

SECOND TEAM

4. Mr. Inayat Husain Qureshi Member, HCoI

5. Mr. Mohd. Irfan Ahmed Member, HCoI

THIRD TEAM 6. Mr. Shaikh Jina Vice-Chairman, HCoI

7. Dr. Munish Ahmed Ansari Member, HCoI

8. Mr. H.B. Kazmi Member, HCoI

XV (4) DELEGATION FOR SUBSIDIARY AGREEMENTS

1. A delegation of Haj Committee of India led by Mr. Choudhary Mehboob Ali Kaiser, M.P.

and Chairman, HCOI visited Kingdom of Saudi Arabia in connection with arrangements for

Haj from 10th to 13th March, 2017. The delegation included Mr. E.T. Mohammed Basheer,

M.P. and Member, HCOI and Mr. Ataur Rahman, Chief Executive Officer, HCOI. Mr. Inayat

Husain Qureshi and Mr. Mohd. Irfan Ahmed, Members of HCOI who were already present

in the Kingdom of Saudi Arabia as part of the Building Selection Committee (BSC) also

joined the delegation. The delegation was accompanied by Mr. Javed Ahmed,

Ambassador of India, Riyadh, Mr. Md. Noor Rahman Sheikh, Consul General of India,

Jeddah and Mr. Shahid Alam, Consul (Haj).

2. During the delegation’s visit in Makkah, negotiations were held with South Asian

Moassassa, the agency incharge of arrangements in Mashaer / Makkah for new additional

services agreement for HCOI pilgrims for next 4 Haj (2017-2020). The agreement includes

fire resistant tents in Arafat, Air Cooler in Arafat, one breakfast + 2 hot meals during stay in

Mina, breakfast + lunch in Arafat, a packed dry meal for Muzdalifah etc.

3. Agreements were also signed with Naqaba Sayyarat, the agency in charge of Haji’s

transport and companies providing bus services for the movements between Jeddah-

Makkah-Madina. Separate agreements signed with Adillah Establishment and Maktabul

Wukula-Al Muwahid, Jeddah.


55


2016-17

XV (5) MADINAH RENTING AGREEMENT

1. The delegation held meeting on 13.03.2017 for accommodation arrangements of pilgrims

in Madinah Munawwarah.

2. In Madinah Munawwarah there was a uniform Category of accommodation at the rate of

Saudi Arabian Riyals.700/- per unit.

3. The Renting Delegation of Haj Committee of India was successful in agreeing for

accommodating all the Indian pilgrims within Markaziya area during their stay in Madinah

for Haj-2017.

4. The contracts for Madinah Munawwarah accommodation were allotted to the following

Seven (07) Groups:-

Sr.No. Names of Groups Number of Units allotted

1. Mukhthara 40,025

2. Saeed Makkey 15,000

3. Shattah 25,000

4. Makarim Madinah 15,000

5. Mawaddah 15,000

6. Al-Ansar 10,000

7. Zuwaral Amal 5,000

56


XVI . NORMS FOR HAJ-2017

XVI (1) HAJ ANNOUNCEMENT- 2017

1. The combined booklet containing Guidelines and Haj Application Forms (HAF) for Haj 1438

(H) – 2017 (CE) were made available for intending Haj pilgrims from 02.01.2017. The same

were supplied free of cost to the intending Haj pilgrims through 36 Sates/Union Territory Haj

Committees. The last date for submission of Haj Application Forms in the offices of State Haj

Committee was fixed as 24.01.2017, which was extended upto 06.02.2017. Total 4,48,268

number of Haj Application Forms have been received. Qurrah (computerized draw of lots)

was conducted from 14.03.2017 to 23.03.2017 for selecting pilgrims in various State/Union

Territory Haj Committees , except in Assam, Bihar, Daman & Diu, Goa, Himachal Pradesh,

Jharkhand, Punjab, Tripura and West Bengal.

2. For Haj-2017, Application Forms were accepted with only photocopy of Machine Readable

valid Indian International Passport issued on or before 24.01.2017 with validity at least up to

28.02.2018. Subsequently passports issued upto 06.02.2017 were accepted as the last date

of submission of forms was extended. The detailed guidelines and provisions applicable for

Haj-2016 are annexed to the Report.

3. For the applicants of Haj-2017 also, an optional facility was provided on the website of Haj

Committee of India http://hajcommittee.gov.in to apply for Haj online. This facility was

introduced in Haj-2015 and has been strengthened for Haj-2017. The online module is user

friendly and guides the applicant for entry of required details. The details which are common

across the applicants in a Cover need not be entered repeatedly. Further, the module auto-

generates the forms for medical screening and solemn declaration as per the category of the

applicant (reserved/general). While facilitating the pilgrims, it also reduced the burden of data

entry on State Haj Committees. The data of previous years was automatically fetched to the

applicants through the passport numbers, built in the software. Scanning of documents/data

of all the applicants was a first step towards digitization of record thereby saving time,

resources and paper work.

4. In case of online submission, the printed copies of Haj Application Form alongwith supporting

documents are to be submitted to State Haj Committee.


57


2016-17

XVI (2) HAJ COMMITTEE OF INDIA MOBILE APP

For the first time, a mobile application has been introduced for the pilgrims of Haj-2017

which will provide information and facilitate e-payments. An Android Mobile App was

launched by Mr. Mukhtar Abbas Naqvi, Hon’ble Minister of State for Minority Affairs,

Government of India at Haj House, Mumbai on 02.01.2017. This is one of the major

initiatives in the Government’s “Digital India Programme”. The Haj Committee of India

Mobile App is available on Google Play Store. Applying for Haj, Enquiry & Information, New

& Updates and E-payment are currently the four (4) main features of the app. The

application for Haj can be made directly on the app. Applicant’s eligibility for Reserved

Categories will be validated in Real Time. If the applicant had applied in earlier years, his/her

data are auto-fetched without need for re-entry. A PDF format file of the Haj Application

Form of pilgrim directly transmits to applicant’s email.

XVI (3) ONLINE HAJ APPLICATION FORM AND PAYMENTS

Optional online application facility was continued. It facilitated the pilgrims and reduced the

work of data entry. About 28% applicants used the facility for Haj-2017. For payment of

processing fee and Haj amount additional bank was engaged. In addition to State Bank of

India (around 20000 Branches), services of Union Bank of India (around 4000 Branches)

were also made available to pilgrims. Haj pilgrims availed e-payment facility by using

Internet Banking, Debit Card or Credit Card. XVI (4) MEDICAL ONLY FOR THE SELECTED PILGRIMS

1. MEDICAL SCREENING : In order to ensure that only healthy pilgrims proceed for Haj, medical screening is done in

two steps as follows:-

i) Step One : Fitness Certificate :

The first step medical screening is at the stage of selection. Every selected pilgrim should fill

in the medical history, get himself/herself examined and obtain Medical Screening and

Fitness Certificate from a registered Medical Practitioner MBBS / Government Doctor, in the

specified format.

ii) Step Two : Health and Training (HAT) Card : A Health and Training (HAT) Card will be issued to every pilgrim. Information about medical

history of pilgrim, vaccination, prescription and training sessions are included in the Card.

Every selected pilgrim is asked to fill in the medical history, get himself examined and obtain

Medical Screening and Fitness Certificate from a registered Medical Practitioner preferably

MBBS/Government Doctor on the HAT Card. The medical history of the selected pilgrims is

recorded in the HAT Card, to facilitate treatment, especially in case of emergencies. In their

own interest, the selected pilgrims are advised to bear the HAT Card in their possession.

58


2. VACCINATION (Meningitis / Quadruple Inoculation (ACYW135):

All selected pilgrims (2 years above pilgrims) are required to possess a certificate of

inoculation of single dose of cerebrospinal Meningitis vaccine. Pilgrims are instructed to get

themselves inoculated against Meningitis and obtain vaccination certificate on the Health

and Training (HAT) Card before proceeding for the Embarkation Point. The certificate should

be signed by District Health Officer. Incomplete and bogus certificates shall not be

entertained. Arrangements are made every year at the Hajj House for inoculation and issue

of the certificate to individual Pilgrims after getting them examined by the Medical Officer.

Similarly, the State/UT Hajj Committees and District Administration make such

arrangements for inoculation of the pilgrims in their respective State/UTs throughout the

country.

3. ORAL POLIO VACCINATION:

It is mandatory for all the pilgrims to receive Oral Polio Vaccine six weeks before start of

Hajj journey and obtain the Oral Polio Vaccine certificate from the concerned health

authorities on the Health and Training (HAT) Card. They will be given another dose of Oral

Polio Vaccine at the time of their disembarkation in the Kingdom of Saudi Arabia. XVI (5) ADVANCE HAJ AMOUNT

All the provisionally selected pilgrims are required to pay Rs.81,000/- as Advance

Haj Amount and Miscellaneous Dues. It is to be paid either in HCOI’s Bank Account

No.32175020010 maintained with State Bank of India (SBI) or in Account

No.318702010406009 maintained with Union Bank of India (UBI). The amount has to be

deposited in any of their branches having Core Banking System. Apart from this, the pilgrims

have been given the choice to deposit online payment through selected Bank. No Bank

draft/cheque/cash is accepted by the HCoI. The utilization of the amount is as under:-

(a) Advance Haj Amount Rs.80,000/-

(b) Miscellaneous Dues (Rs.1,000/-)

i) State Haj Committee’s Handling Charges Rs.150/-

ii) Supporting arrangements payable to SHCs handling

embarkation point

Rs.200/-

iii) Donations for Haj House Rs.150/-

iv) Establishment / Documentation charges of which Rs.100/-

is payable to SHCs for conducting Orientation/Training

Programme

Rs.500/-

Total Rs.81,000/-


59


2016-17

XVI I . IAS & ALLIED COURES (COACHING & GUIDANCE CELL)

1. The Coaching & Guidance Cell for IAS & allied courses in Haj House was started in the

year 2009 after having secured permission from the Government of India, Ministry of

External Affairs, Mumbai vide letter No.M(HAJ)/1181/5/09 dated 20th April 2009. It is purely

a residential coaching programme. The full fledged coaching started from January, 2010.

Mr. Shamim Uddin, Assistant Commissioner (Retired), Customs and Central Excise

Department, New Delhi, has been appointed to the post of Director, Coaching & Guidance

Cell from 01.05.2015.

2. In the year 2014-15, Coaching & Guidance Cell of HCOI has started an online

interactive coaching class from M/s. G.S. Mentors, New Delhi, with the help of video

conferencing. The faculty of G.S. Mentors are also visiting Mumbai to have personal

interaction with the students. Weekly tests are being conducted and necessary guidance

and instructions are being imparted. Currently, the 8th batch of 27 students is undergoing

training.

3. Till now, three candidates have qualified as IPS and IRS. Mr. Salman Taj Patil was selected

for IPS and now posted as Superintendent of Police, Ghaziabad, Uttar Pradesh. The two

other candidates Mr. Shakeel Mehmood Ansari and Mr. Shakil Sande were selected for IRS

and posted in Income Tax.

4. Meanwhile, some of the candidates who while studying here have appeared for other

competitive examinations and joined the Government or Semi Government Services.

There are even some other candidates who have appeared for various State Public Service

Commission Examinations or other competitive Examination also and were successful.

60


XVIII. MISCELLANEOUS

XVIII (1) OBSERVANCE OF SWACHHA BHARAT PAKHWADA

1. The Swaccha Bharat Abhiyan Mission launched by the Union Government was taken up for

implementation in Haj House, Mumbai. The following activities were taken up for observance

of “Swachha Bharat Pakhwada” in Haj Committee of India, Haj House, Mumbai from

15th December, 2016 to 31st December, 2016 to ensure an improved work culture and work

environment including hygiene and cleanliness of the Haj House Building & premises :-

i) Awareness programme was organized by the Chief Executive Officer, Haj Committee of

India in the Committee Room of Haj House Building. There was exchange of views and

suggestions from the officers and officials of Haj Committee of India to ensure improved

work culture and cleanliness in the office premises.

ii) Plantation of new trees/plants was done by the Chief Executive Officer, Haj Committee of

India in Haj House premises.

iii) A Banner displayed in and around the premises of Haj House Building for observance of

“Swachha Bharat Pakhwada”. The banners inculcate the concept of cleanliness among the

employees and surrounding general public.

iv) Inspection of all the rooms and offices of Haj Committee of India and carried out cleaning

activity to keep the office environment neat and clean.

v) Record Room of Haj Committee of India has been cleaned and maintained and the

papers/documents which were no longer required have been disposed off, following due

proper procedures.

vi) Repair of all unused/broken furniture, electrical and plumbing items in the premises.

vii) A circular was issued to all State Haj Committees, sensitizing to observe “Swachha Bharat

Pakhwada” activities .

2. A lecture on “Swachh Bharat” was delivered by Chief Executive Officer, Haj Committee of

India on 30th December, 2016 at 11.15 a.m. at Committee Room, 1st Floor, Haj House and

emphasized to continue the mission of Swachha Bharat Abiyan in the coming years too with

new activities.


61


2016-17

XVIII (2) WORKSHOP / TRAINING FOR EMPLOYEES

With an objective of improving organizational functioning by equipping the staff members to

update their domain knowledge in various activities with various procedures and know-how

of Government functions, the employees of Haj Committee are imparted Training conducted

by Government Training Centres.

During the year 2016-17, the following trainings were imparted to the employees of Haj

Committee of India :-

Sr. No.

TOPICS DATE NO. OF OFFICIALS

PARTICIPATED ORGANIZED BY

1 New

Pension Scheme

19.05.2016 to

20.05.2016 2

Regional Training Centre, Institute of Government

Accounts & Finance, Mumbai.

2 Seniority,

Promotion & DPC

15.06.2016 to

16.06.2016 2

Regional Training Centre, Institute of Government

Accounts & Finance, Mumbai.

XVIII (3) MAHANAMA HAJ MAGAZINE

1. The publication of Mahanama Haj Magazine has completed its Ten (10) years. It is popular

in general public including intending Haj pilgrims.

2. The cost of Magazine is Rs.10/- per copy. Annual Subscription is Rs.100/-, whereas life time

subscription is for Rs.3,000/-.

3. During the year from April, 2016 to March, 2017, 4200 copies of Haj Magazine were printed

per month. In order to upgrade the standard of “Mahanama Haj Magazine”, necessary steps

have been taken to register the Magazine under International Standard Serial Number

(ISSN), which will facilitate incorporation of variety of topics/articles written by renowned and

professional writers. Now Mahanama Haj Magazine has secured its distinct ISSN Number :

ISSN 2395-7875.

4. The University Grant Commission (UGC) is also considering Mahanama Haj Magazine for

the purpose of Career Advancement Scheme (CAS) and for Direct Recruitment of Teachers

and other academic Staff.

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XVIII (4) SETUP OF IN-HOUSE DTP (DESKTOP PUBLISHING) CELL

Haj Committee of India has opened an in-house DTP Cell on March, 2016 for various office

automation works relating to Haj pilgrimage. Every year, over 2 lakh Haj Application Forms

alongwith Guidelines and numerous publishing & printing works of literature and reference

materials etc., are printed by Haj Committee of India. For page layout and interior page

designs and for handling the corrections found in proof-reading the work which were done

from outside organisation are currently being carried out in the in-house DTP Cell. By setting

up of an in-house DTP Cell, the expenses involved in contracting out have reduced

considerably, besides curtailed from excessive delay in sending and receiving the revisions.

XVIII (5) STAFF WELFARE

(A) GYMNASIUM

To improve efficiency and morale of the employees and to reduce their working stress, the

Haj Committee of India supports various staff welfare measures and has established a

gymnasium in the year 2009 with an aim of physical fitness for the employees.

Multiple gymnasium equipments have been procured and installed which are in use for

maintaining fitness. Students of Coaching & Guidance Cell also avail the facilities. There is a

separate timing roster for ladies and gents.

(B) LIBRARY

Haj Committee of India also maintains books of reference material concerning information

on Haj & Umrah pilgrimage, Islamic literatures and magazines etc. in the shape of rich and

well equipped Library. The Library was opened on 13 th February, 2009 and is presently

having a variety of topic-wise books.

(C) IMPLEMENTATION OF NEW PENSION SCHEME (NPS)

Haj Committee of India has introduced New Pension Scheme (NPS) for the permanent

employees, with the approval of Ministry of External Affairs vide letter

No.M(Haj)/1181/5/2015 dated 05.05.2016. PFRDA (Pension Fund Regulatory and

Development Authority) has accepted the authorization and concurred for applicability of the

Scheme vide letter No.PFRDA/21/CAB/1/15 dated 03.06.2016. All the remaining modalities

have been complied and finalized in consultation with various agencies viz. NSDL (National

Securities Depository Limited, Mumbai) and CRA (Central Recordkeeping Agency, Mumbai)

etc. Recurring monthly matching contribution to that payable by employees @10% of Basic

Pay plus Dearness Allowance are regularly paid by Haj Committee of India to NSDL.


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2016-17

XIX. RIGHT TO INFORMATION ACT

1. A separate RTI Cell has been established which is continuously in the process of

strengthening the system of disposal of RTI applications to the satisfaction of the public by

strict compliance of the guidelines issued by the Department of Personnel & Training from

time to time to implement the RTI Act effectively.

2. The Public Information Officer and First Appellate Authority are appointed to facilitate the

quick disposal of RTI applications/appeals.

3. Under Section 25 (3) of the RTI Act, 2005, the information (from 1st April, 2016 to 31st March,

2017) in respect of RTI cases in Haj Committee of India is as under:-

(a)

The number of requests made to the

public authority.

Public Information Officer : 118

First Appellate Authority : 16

(b)

Particulars of any disciplinary action

taken against any officer in respect of

the administrative of this Act.

Nil

(c)

The number of appeals referred to the

Central Information Commission for

review, the nature of the appeals and

the outcome of the appeals.

During the period under reference

five (5) hearings came-up before the

Hon’ble CIC, New Delhi, which

stands disposed–off.

(d)

The amount of charges collected by

the public authority under this Act.

Rs.844/- including additional charges

collected towards per copy.

(e)

Any facts which indicate an effort by

the public authorities to administer and

implement the sprit and intention of

this Act.

Efforts have been made to upload as

much information as possible on the

website of the HCoI i.e.

http://hajcommittee.gov.in.

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