INFORMATIONAL

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2016 Annual Meeting Informational Packet

TABLE OF CONTENTS

PROPOSED 2016 BUDGET ................................................................................................................... 1

2015 ANNUAL CONGREGATIONAL MEETING MINUTES ........................................................ 6

2015 FINANCIAL REPORTS ............................................................................................................. 13

DAVISVILLE CHURCH

Proposed Budget for 2016

MINISTRY DOLLAR PERCENT

PURPOSE BUDGET CAPTION 2015 BUDGET 2016 BUDGET CHANGE CHANGE

Ad min Advertising $ 1,500 $ 1,700 $ 200 13.3%

Capital Fund $ 50,340 $ 75,000 $ 24,660 49.0%

Facilities $ 50,366 $ 54,544 $ 4,178 8.3%

Insurance $ 22,736 $ 23,000 $ 264 1.2%

Leadership Expenses $ 1,525 $ 6,000 $ 4,475 293.4%

Miscellaneous $ 2,300 $ 1,520 $ (780) -33.9%

Mortgage $ 187,500 $ 162,840 $ (24,660) -13.2%

Office $ 27,154 $ 33,218 $ 6,064 22.3%

Personnel $ 782,457 $ 788,451 $ 5,994 0.8%

Real Estate Taxes $ 2,187 $ 2,331 $ 144 6.6%

Security $ 300 $ 300 $ 0.0%

Technology $ 23,020 $ 41,240 $ 18,220 79.1%

Utilities $ 85,927 $ 87,484 $ 1,557 1.8%

,.T Assimilation $ 250 $ 250 $ 0.0%

Cafe $ 4,500 $ 4,900 $ 400 8.9%

Fellowship $ 7,600 $ 5,850 $ (1,750) -23.0%

Small Groups $ 650 $ 1,050 $ 400 61.5%

'T DC Kids $ 10,800 $ 7,900 $ (2,900) -26.9%

Student Aid $ - $ 1,000 $ 1,000 100.0%

Youth $ 15,200 $ 15,300 $ 100 0.7%

Maturity Adult Education $ 300 $ 350 $ 50 16.7%

Counseling $ 500 $ 700 $ 200 40.0%

Family Ministries $ 900 $ 1,100 $ 200 22.2%

Men's Ministry $ 1,050 $ 950 $ (100) -9.5%

Primetimers $ 3,950 $ 3,726 $ (224) -5.7%

Resource Center $ 3,500 $ 3,500 $ 0.0%

Seminars $ 1,150 $ 350 $ (800) -69.6%

Support Groups $ 600 $ 1,500 $ 900 150.0%

Women's Ministries $ 6,150 $ 5,575 $ (575) -9.3%

Young Adults $ 850 $ 850 $ 0.0%

Outreach Ministry Corp $ 600 $ 600 $ 0.0%

Missions $ 376,409 $ 382,145 $ 5,736 1.5%

MOPS $ 4,750 $ 2,200 $ (2,550) -53.7%

Mutual Aid $ 6,500 $ 6,500 $ 0.0%

Outreach $ 12,000 $ 9,500 $ (2,500) -20.8%

Upward Sports $ 4,600 $ 5,350 $ 750 16.3%

T*Audio Visual $ 8,500 $ - $ (8,500) -100.0%

*Media Ministry $ 2,000 $ - $ (2,000) -100.0%

Worship $ 11,500 $ 12,600 $ 1,100 9.6%

TOTAL: $ 1,722,121 $ 1,751,374 $ 29,253 1.70%

In light of the payoff of the second mortgage, some funds were moved from the

mortgage line item to the capital fund. The rest was left in the mortgage line item

to continue paying down the third and final mortgage.

To facilitate a comprehensive vision for technology at Davisville, the Audio Visual,

Media, and portions of the DC Kids and Youth line items were moved into the

Technology line item.

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2016 Davisville Church Staff List

Full-Time (Salaried) Lead Pastor …………………………….…. Tim Wilson Community Pastor ……….……………. Matt Rosenfeld Connections Pastor ………………….… Paul Randolph Worship Pastor ……….…….………….. Dave Mathewson Youth Pastor ……………….…….………. Bobby Larew Director of Children’s Ministries … Jan Cooper Business Administrator ……………... Bill Kern Technology Director…………………… Ben Haines Custodian ………………….………………. Steve Weeks Custodian …………….……………………. George Welte Part-Time (Salaried) Teaching Pastor ……………….………… Ron Schmidt Pastoral Care Ministry ……………….. Ron Stauffer Pastor of Missions ……………………... Jack O’Brien Nursery Coordinator…………………… Jen Taylor Part-Time (Hourly) Administrative Assistant ………….…. Debbie Satko (church office) Administrative Assistant …….……… Michelle Kelly (church office) Administrative Assistant …………….. Rosie Weeks (missions and church office) Administrative Assistant ………….…. Amy Trowbridge (graphic design) Youth Ministry Assistant ………..…... Emily Laudenslager Custodian …………………………………… Al Pannapacker (Mon-Thur evenings) Custodian …………………………………… Tom Potts (vacation fill-in)

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ANNUAL CONGREGATIONAL MEETING SUNDAY, JANUARY 25, 2015

4:00 PM

Call to Order Kevin Oessenich opened by noting how, as a church family it’s good to come together to reflect on the past and look forward to 2015. He outlined the meeting as follows: 1) a look at the budget, 2) a word from the Audit Team, 3) a word from Pastor Tim Wilson about what we anticipate for next year, 4) a vote on the budget, 5) a discussion of a few other issues, and 6) a closing prayer.

Bill Bowles opened the meeting in Prayer.

Kevin called meeting to order and went through a couple of items of business: 1. Amy Griffin is filling in as Secretary;2. Ensured that everyone had an Information Packet for this year’s meeting;

and3. Directed everyone’s attention to the Minutes from last year’s Annual

Congregational Meeting (January 26, 2014) and encouraged everyone toreview the minutes. After a few minutes of silent review, Kevin called fora motion and a second to accept the minutes. Joan Welte motioned foracceptance of the minutes and Mark Jones seconded the motion. Kevinasked if anyone had questions concerning the minutes, and there werenone. After a verbal vote, the minutes were unanimously accepted, withno dissenters.

Looking Back on 2014 Kevin invited Pastor Tim to review 2014.

Pastor Tim gave the following (snapshot) overview of what God had done through the church in 2014:

1. Kid’s Ministry. The 321 ZIP summer day camp had over 100 kids, 20of whom came from un-churched backgrounds. The camp had a bigimpact on people, as evidenced from e-mails sent by parentscommenting on how impactful the camp was for their families. Thechurch did charge for the camp.

2. Youth Ministry. Young people are hearing the Gospel andresponding. For example, after one student shared his testimonyabout how he felt he had been living a double-life before findingChrist, another student, who heard the testimony, said she wanted toknow this Jesus & trust in Him. She is now being discipled.

3. Dan Castle. Dan began an internship with Cru (Campus Crusade) atJames Madison University, working with students and helping themgo deeper in their relationship with Christ. Dan has passion forhelping people know Christ.

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4. Upward. There are over 400 participants this year (more than ever),and yesterday was the first game day. Some of our volunteers arehere from 7am-6pm. About 1,200+ people walk through the doors ofthis campus because of this activity. We desire to see as many as wecan, know what it is to have relationship with Christ. There is aninvitation to all, to come out and be a part of it.

5. Technology Director. Ben Haines joined the staff and we have beenable to use technology in a number of ways. We made a video of TimMatsick, which was shown at his funeral service, and hassubsequently been viewed hundreds of times online. Video was usedheavily at the Women’s Event (“Nourished”) for the purpose ofsharing testimonies, and again for the 321 Zip Camp, Upward Sports,Christmas Eve services, etc. This is a tool we can use to bring more toour overall ministry.

6. Mel & Cathy Montanye. They want to further develop a ministry forpeople living with special needs.

7. Randy & Janelle Beaman. This is a young couple new to our church,who wants to do more with college-age students.

8. Pastor Ron Schmidt. Pastor Ron Schmidt is meeting with two smallgroups of men weekly, and going through key doctrines. It’simportant to develop leaders.

9. Hands-On Projects. The France Team went to France to help finishthe construction on a building that could be used for ministrypurposes. A team also went to Haycock Camp to improve theirfacility. And, even without any formal direction, a team went to NewHope Philly to help on the construction of a housing facility, which willbe used to house men who are learning to be leaders in thatcommunity.

10. New Hope Philly. In December we invited a group from New HopePhilly to come to our Dream Big Show. We are now in the process ofbringing our puppet team to their Recreation Center. (Two pictureswere shown – one of the group that came to the Dream Big Show andpicture of a group of men from Davisville who helped with thefacility). When the group of Davisville men showed up, people werecoming out of their houses asking why anyone would want to do thiswork for free. Bill (the Director of New Hope Philly) told them theywere doing it because of Jesus. The neighbors couldn’t believe peoplewould do work for free just because of Jesus.

11. Missions. (A picture was shown of Dave Staedtler with his baseballteam in the Czech Republic.) Our purchase of new baseball equipmentfor this team was strategic. Pastor Tim read a letter from theStaedtler’s thanking Davisville for the equipment. By investing ingroups like this, we opened doors to share the Gospel with otherfamilies.

12. Puppet Team trip to Cambodia. Another strategic way we investedfunds was by sending our Puppet Team to Cambodia this summer.

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We left three sets of equipment there, which are now being shared with hundreds and thousands of kids. What we’re doing must be tied into the gospel. That’s what we’ll continue to be about.

13. Thanksgiving Eve. The Thanksgiving Eve service was cancelled dueto snow. Our Thanksgiving offering goes toward helping EndureInternational.

Ron Schmidt Shared about Endure International. The Ministry began about 10 years ago and we became involved by supported Missionary, Sha-Him. When we had issues with Hezbollah, we were able to take puppets there, which opened a lot of doors. Georgia now has an opportunity again to minister to lots of people through puppets. So, $5,000 went toward transportation to continue ministering in Lebanon and to Syrian refugees.

Pastor Tim continued. The Thanksgiving offering goes toward meeting needs in our church and in our community. Pastor Tim read a letter from the Pannapacker family. He described the number of people who stepped up to meet the families’ needs, and asked how Al Pannapacker’s surgery went. Al’s mom, who was present, said he had it Friday, and was doing fine. As people see how we love each other, others will be drawn to God.

14. Honoring “Uncle” Bill & Peg Futrell. From 1976 – 1999, Bill was thefull-time custodian for Davisville. (He lived in the house attached tothe church.) After retiring, he served part-time through this past year,but has now decided to step down. Pastor Tim thanked the Futrell’sfor their many years of ministry and presented a gift to Bill.

Kevin asked Mark Jones to give thanks to God, and Mark Jones gave thanks in prayer.

Financial Report Kevin asked Bill Kern to come up and walk everyone through the finances. Bill gave the following report of the finances:

1. Financial Report for 2014. Bill went through the Official Reports(beginning on page 8) by reviewing the purposes of the General Fund, theCapital Fund, Special Events Fund, Cemetery Fund and Grace Giving. He wenton to review the Budget Conformance Report, showing that we ended theyear $154,000 under budget. He ended by discussing the Missions Budget.Bill asked for questions, and there were no questions. Kevin stated we wouldapprove the Budget at the end of the financial discussion.

2. Giving. The “Monthly Cash Flow Comparison (2013 vs. 2014)” slide was putup, and Bill focused on how from Aug. – Nov. 2013, we were in the negative.This trend continued into the beginning of 2014. Then, by May of 2014, adetermination was made to make cuts in three areas on a short-term basis,namely: the Capital Fund, the Mortgage Paydown and the Missions SpecialFocus. This cut got the church back into the Orange (above $0, but below$40,000). Since it appeared that the downward trend in giving from 2013

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would likely continue into 2015, in September 2014, it was determined that for 2015 the budget should be cut by $100,000.

Bill went on to explain how cutting the funds impacted the above-listed areas. He stated that if we retain the current level of giving, the projected payoff for the mortgage is November 2015. In addition, we will restore funding of the Capital Fund, and paying the extra amount to pay down the mortgage in 2015, however, the amount for the Missions Special Focus will not be included in the 2015 budget. A fuller explanation of what Grace Giving is, was given. By having withheld the above-mentioned funding, we ended 2014 in the positive.

Bill then went through each category of giving for 2014. 3. Ways to Give. Bill discussed the benefit of Electronic Fund Transfers (EFT).

37% of funds come through EFT, and although we didn’t open our doors last weekend, we still took in $22,000 in EFT’s. EFT’s are easier from a bookkeeping standpoint, however the down side is that some people will set their EFT parameters and forget to change their giving as their income increases.

4. Miscellaneous. Giving Statements and baby bottles are available to be picked up. Bill thanked the counting team, and had them stand up to be acknowledged. Bill stated we are looking for a volunteer to re-stock the pews.

Kevin asked for a motion to accept the funding report. Lynn Backert made a motion and Theresa Wells seconded it. Kevin asked for questions concerning the financial report. There were no questions. The financial report was received unanimously, with no dissents. Audit Report Kevin asked Rick Staedtler to come forward to give the 2014 Audit Report.

Rick discussed how important baseball is in the Czech Republic right now, and how it is an avenue to minister to people in that area. He reviewed how we ended 2014. He asked if there were any questions, and there were none. Rick also commended Bill Kern for the job he does. Kevin asked for motion to accept the 2014 Audit Report. A motion was made from Don Miller & seconded by Betty Thompson to receive the report as submitted. The Audit Report was received unanimously, with no dissents. Kevin thanked the Audit Team & Bill Kern, along with his team. Hopes for 2015 Kevin asked Pastor Tim to give a report of 2015. Pastor Tim thanked everyone, and stated the goal for 2015 is to do everything we can to be a church that makes disciples.

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Budget Assumptions for 2015

Kevin presented the Budget Assumptions by stating we want to create a budget that will allow Davisville to see disciples mature, grow & multiply. We want to create a budget to be in line with our receipts. We realized that it would not be easy to cut the budget, and for that reason, the proposed budget was presented to the congregation almost 60 days ago.

We looked at our spending for Personnel. In 2015, there will be no increases to the staff’s salaries. In addition, we’re asking staff to contribute to a higher portion of their healthcare this year.

We have also made some adjustments, not to hide things, but to put them in the correct places. We made decreases in missions, but did not change our missionary salaries. After pre-approval by our staff, we found our ministries were able to continue, but to do so a little leaner. One of our goals is to pay off the 1st mortgage by the end of 2015.

Kevin thanked everyone for the feedback: the conversations, the e-mails, etc. He explained that the revised 2015 budget reflects reinstituting the Pastoral Care position. This decision was made as a result of the feedback we received from the members. The position was reinstated at end of December 2014.

The 2015 budget is a source of pain in several areas. We had to defund a Food Service position. Ministry leaders cannot do everything they want. We cannot offer the staff an increase this year, and we cannot offer the missionaries an increase this year. Kevin further encouraged everyone to attend the budget hearing in December 2015. Questions concerning the 2015 Budget Kevin asked that the 2015 Budget be put on the floor by motion of the Elders. Dave Breidinger seconded the motion. Kevin asked for questions about the budget, and they were as follows:

1. Question concerning the mortgages. A woman asked if there were just two mortgages, and why the other mortgages were not listed.

Bill responded that we have three mortgages and that they are being paid on schedule. They are all part of the mortgage line-item.

Kevin clarified that all three mortgages are being paid down, but we’re paying one mortgage more (toward the principle) from Grace Giving.

2. Question concerning Food Service Position. Dick Hawkins asked the reason for eliminating the Food Service Position.

Kevin explained it was a tough decision, but that we realized we had to make changes to the Personnel line-item. The elimination is not the result of a performance issues, but as a result of needing to adjust the personnel item with the least amount of disruption to the ministry, and to allow the ministry to

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continue moving forward. At first, we were going to cut in two areas: Pastoral Care and Food Service. We knew we would have to rely on volunteers, but after comments from our members, we reinstated the Pastoral Care position. Kevin went on to say that the Food Service position was the one way we saw of keeping the line-item down. George [Welte] does a marvelous job & makes our jobs easier. (There was applause for George). To clarify, George has two positions & he will continue on as Custodian.

Dick Hawkins followed up by asking if the money he loses from Food Services would be picked up in another area.

Kevin responded that it would not. The savings are part of the $97,000 reduction you see in the budget.

Sandy Steffanick noted a decrease of $35,000 and asked if that was what George was making for the Food Service position.

Pastor Tim responded that it was not. He explained that the Food Services position was a part-time position, and that a big amount of the $97,000 savings was coming from Pastor Ron Schmidt moving to a part-time Pastoral position.

3. Pastor Ron Schmidt’s Part-Time Status. Sandy Steffanick asked if there were any way for Ron to refrain from retiring.

Pastor Tim explained that Pastor Ron is not retiring. He will continue to preach regularly, but as a part-time pastor, he will expand his energy in other areas. Pastor Tim explained that ethically, we cannot ask Pastor Ron to continue with the same responsibilities for less pay. Pastor Ron will preach at least once a month, and Pastor Tim will preach the remainder of the time. This will not be an easy transition because Pastor Ron has preached for a long time, but Pastor Tim asked everyone to come with us as we make this change. He recognized that there is a mourning process, but we need to continue to move forward.

4. Worship Schedule. Miriam Silcox asked if the church service in the Activity Center would continue as it currently does.

Pastor Tim stated no decision has been made yet, because we are still figuring this out. He promised to lay out the worship schedule in the near future, but as of now the Elders are all working together to figure this out.

5. Future Senior Pastor. Don Stewart asked who would be superseding Pastor Tim.

Pastor Tim said he did not know yet, but he is looking at that. Voting Kevin asked if there were any additional questions about the budget and there were none. Kevin asked everyone to fill out the blue budget forms, and to fold them over and submit them to the center aisle.

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Kevin announced that there was no one running against: 1. Nancy Chaney for Auditor; 2. Lindy Stewart for Superintendent of Accounting; and 3. Judi Rose for Assistant Superintendent of Accounting.

Kevin asked for a motion to accept the above-named individuals for the respective positions. Connie Wood made a motion & Don Stewart seconded it. No questions were asked and no one opposed. Abstained. Closing Kevin asked that we continue to pray for the transition from Pastor Ron to Pastor Tim. He explained how this situation is harder because when we have new leadership, we expect big change. But, at Davisville it has been very gradual, making this situation different than a lot of other leadership transitions. So, how do we make transitions as we move forward? He asked everyone to praise God for 2014, to pray for God’s blessing in 2015, and to pray for Pastor Tim, Pastor Ron, the staff as they put their messages together, the Elder Board, ministry leaders, Sunday school teachers, youth staff & missionaries. Kevin then asked everyone to form small groups and pray together. Announcement of Budget Vote Following a concluding prayer, it was announced that the budget passed: 144 yes’s, and 6 no’s Kevin asked for a motion to end the meeting. Rick Staedtler made the motion and Darlene Preston seconded it.

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