Information Technology Services and Solutions

Welcome

• Todd Scot, MCSE 2003, MCSE 2000:Messaging, CCNA

– Assistant Director for Information Technology Services and SOLUTIONS

• todd.scot@vanderbilt.edu

• Chris Bransford, N+, MCP– Systems Administrator for Information

Technology Services and SOLUTIONS• chris.bransford@vanderbilt.edu

ITSS Staff*STARS*

• Jason Bradley

• Chris Bransford

• Joe Martin

• Mike Curatolo

• John Mott (Outsourced database development)

Our definition of a portal• One site with different views based on users role• Active Directory Integrated• Push technologies• Audience Targeting• Document control capabilities• Collaborative document workspaces• Extensive search capabilities• Content Management capabilities• Remote access• Personal “My Site”• E-Portfolios• Office 2003 Integration• Single Sign On• Microsoft SQL Server• Builds a sense of community

BeforeDisconnected Silos and pods of data

Feeding three disconnected Web sites

AfterOne connected data silo feeding two

connected web sites

Main Topics

• One site with different views• Collaboration• Data warehouse/ data views• My Site• Content management• Enterprise Search• Remote Access• E-portfolios• Single Sign-on

One site with different views based on users role

• Audience targeting enabled us to customize an experience for the user based on their role by pushing relevant news, links, documents, and applications.

• Targeting Content– Based on audiences (AD Groups)

• Web Parts• Links• News• Areas

Active Directory Integrated

• Leverage already established AD users and groups infrastructure.– Minimal increase in administrative overhead.

Collaborate

• Microsoft wants you to start paying more attention to the "Save As" command. Instead of the usual habit of saving documents to a hard drive, Microsoft wants you to place them in server-based collaborative "work spaces" that can be accessed by multiple people. Such document sharing is one of the main ideas behind SharePoint

Collaborate • Document Control

– Version History– Check-in/Check-out– Approval

• “Alerts”• “Presence”

– MSN– Real-time collaboration

• Ad-hoc WSS workgroup site creation• Office 2003 Integration

– Support for SharePoint sites, including the ability to save documents to a public work space with a flick of the Save As command, is built into Office 2003

• Outlook 2003 Integration– Integrated workspace creation

“Alert” SourcesPush Technologies

• Relevant information finds you!– Search results– Portal Content

• News • Links• Sites

– Documents

What’s Next for Collaboration?

• “Further down the road, SharePoint's role is likely to morph again, said Peter Pawlak, an analyst at research firm Directions on Microsoft. That will occur, as functions for managing common documents and other types of content are embedded into the WinFS file management system used by Longhorn, the next version of Windows.”

» By David Becker CNET News.com

Data WarehouseSQL Diagram

1300 MB

235 MB

800 MB

8 MB

vulsintranet_SITE

vulsintranet_PROF

vulsintranet_SERV

SSO

2 MB

75 MB430 MB

2 MB

2 MB

Course_rolls *** Course lists* Course membership

CEO* Room Reservations* Event/Class calendars

People* People Database* Directories

Cumulus* Screen Videos* PDF How-To’s* Video Streams* Photos

Training* Tech Training* Scheduling* Enrollment

Total Capacity: 205 GBAvailable Capacity: 192 GB

Total Capacity: 68 GBAvailable Capacity: 40 GB

VULS-PHOTO01VULS-PORTAL01

External Sources

External Sources

Active Directory

OASIS ** VU People ** Library **

** Under development.

PECO Reports• PEco

– VULS Directory 4/12/2004 – Administrators 4/22/2004 – Faculty 4/22/2004 – Adjunct Faculty 4/22/2004 – Distribution List 4/22/2004 – Visiting Faculty 4/22/2004– VU People Finder

• peCO– My Schedule (Beta)– Upper Class Schedule (Beta)– First Year Schedule (Beta)– Tentative Class List (Beta)– Electives Class List (Beta)

• My Info– Self managed

• Oasis Courses• Calendars

– Outlook Enabled events and classes• i-Calendar

– Phase II sync

My Site• Customizable• Public/Private

– Private and public Document storage• Office 2003 Integrated

– “set as office default website”• Targeted Items

– News for you– Links for you– Course Schedule

• Class dates and times• Outlook Enabled• Books

• My Subscriptions• Workspaces

– Project collaboration– E-Portfolios

• Site creation• Page Creation

Push Technologies

• Subscriptions– “Alerts”

• Email• Alert Summary

Content Management

• Student Departments

• Student Organizations

• My Sites

• News posting

• Targeted Links posting

• E-portfolios

• ITSS staff

Enterprise Search

• Searches– Title– Metadata– Contents

• All Office applications• Any file type with ifilter

– .PDF– .ZIP– .WPD

Extensive Search

• Content Sources– Portal Content– External Web Sites

• HR– Network Shares

• P:/– People, My Sites– Tech Training– Exchange public folders– Databases

• Search Scopes• Search Alerts

Best Bets

• Assign keywords to specific content– Shows up at the top of the search results

Remote Access

• No VPN• Webdav access to network drives• HTTPS network places

– Office Integration• Open• Save

• Email– OWA (Single Sign-on)

• (HTTP/RPC)

• HTML Viewer

E-portfolios

• In their most basic form, ePortfolios allow students to securely store, publish (i.e., display) and update their creative work on a university's Web site. For instance, an architecture student can display his designs and schematics, a computer animator can post her short films, and a music major can publish his unique arrangements. As they interview for internships, career opportunities, or graduate schools, these students can direct potential employers and admissions personnel to their respective online ePortfolios.

• More than mere Web sites, ePortfolios also are complex data management systems. When properly designed using such standards as eXtensible Markup Language (XML), ePortfolios can interact with course management systems, HR systems, and enterprise resource planning (ERP) applications. In other words, ePortfolio sites can securely gather student grades, professor names, evaluation comments, and other content, providing a complete 360-degree view of a student's academic record to approved site visitors.

– Joseph C. Panettieri is editorial director at New York Institute of Technology (www.nyit.edu). He has covered Silicon Valley since 1992 for InformationWeek, Ziff Davis Internet, and others.

Single Sign On

Single sign-on allows you to store and map account credentials. This prevents users from having to sign on again when portal-based applications retrieve information from business applications, such as third-party enterprise resource planning and customer relations management (CRM) systems. By using single sign-on, you can centralize information from multiple back-end applications through a single portal that uses application definitions. By using application definitions, you can minimize and automate the sign-on process to these applications in a more secure environment. In addition, SharePoint Portal Server provides an easy interface for developers to create and extend this feature.

Single Sign-on

• SQL Web parts

• Web sites– OAK(Blackboard)– OWA

Server Farm

`

TabletPC User

Laptop User

Desktop User

Cisco PIXFirewall

Dell PowerEdge 16501.4 Ghz Xeon Processor1 GB RAM72GB RAID5 Array

Roles: Web Front-End, Search

Dell PowerEdge 4600Dual 2.8 Ghz Xeon Processors4 GB RAM36GB RAID1 Mirror (OS & Apps)73GB RAID1 Mirror (Tran Logs)219GB RAID5 Array (SQL DB)

Roles: Web Front-End, Search,Job Server, Index Server

Client

• PC– IE 5.5 / IE 6.0– Netscape 6.x

• Macintosh– OS X– Mozilla

Information Technology Services and Solutions