information & technology planning and policies wisconsin department of public instruction...
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Information & Information & Technology Planning and Technology Planning and
PoliciesPolicies
Wisconsin Department of Public Instruction Wisconsin Department of Public Instruction
Instructional Media & Technology TeamInstructional Media & Technology Team
Fall Regional 2005Fall Regional 2005
October 28, 2004 Regional Presentation Fall 2005 2
OverviewOverview Policies required to support Combined
Information & Technology Plan Policies recommended to support the
school library & technology literacy programs
Sample documents Resources and References
October 28, 2004 Regional Presentation Fall 2005 3
School Board PoliciesSchool Board Policies Required Policies to support district plan
• Technology Concerns for Students with Special Needs
• CIPA/Internet Safety/AUP • Copyright • Instructional Materials Selection • Instructional Materials Reconsideration• Interlibrary Loan/Resource Sharing
October 28, 2004 Regional Presentation Fall 2005 4
Required School Board PoliciesRequired School Board Policies
Procedures & Policies Listed on Information & Technology Plan Review Form
There is evidence that the district has policies required for:
Criteria Source
State Statute(s
)NCLB E-rate
TEACH Act 2002
Instructional Materials Selection X
Instructional Materials Reconsideration X
Technology Concerns - Students with Special Needs
X X X
Copyright X X
CIPA/Internet Safety & AUP X X
Inter-Library Loan or Resource Sharing X
October 28, 2004 Regional Presentation Fall 2005 5
School Board PoliciesSchool Board Policies Recommended Policies to support school
library & technology literacy programs• Web page• 2-way Communication Devices• Intellectual Freedom• Student and Staff Privacy
October 28, 2004 Regional Presentation Fall 2005 6
School Board PoliciesSchool Board Policies Board Policy generally has two parts
• Policy Describes clear applications and guidance of the law States what, why and recommended actions
• Rule -- detailed directives developed by the administration to put board policies into practice.
Tells who does what, when, where and how Often exhibits follow: sample documents and specific
procedural directives
October 28, 2004 Regional Presentation Fall 2005 7
School Board PoliciesSchool Board Policies District School Board needs to adopt
required policies and rules with exhibits. • Each policy includes required text, meets
current law and is Numbered, Cross Referenced, Dated
October 28, 2004 Regional Presentation Fall 2005 8
School Board PoliciesSchool Board Policies A policy that is included within a school
board approved handbook or guidelines is not the same as a policy adopted by the School Board.
October 28, 2004 Regional Presentation Fall 2005 9
Technology Concerns for Students Technology Concerns for Students with Special Needswith Special Needs
Individuals with Disabilities Education Act (IDEA) January 1997 • Reauthorization of American Disabilities Act
(1992)• Requires districts to “Consider whether the child
requires assistive technology devices and services” to facilitate learning
Wisconsin Statutes Chapter 115 (Addressed changes in law by IDEA for Wisconsin schools)• Wisconsin State Policies and Procedures: Individuals with
Disabilities Education Act (2000 updated 2003) http://dpi.wi.gov/sped/doc/wipolpro.doc
• Model Local Education Agency Special Education Policies and Procedures (2001)
http://dpi.wi.gov/sped/doc/grt-15percent.doc
October 28, 2004 Regional Presentation Fall 2005 10
Technology Concerns for Students Technology Concerns for Students with Special Needswith Special Needs
Wisconsin Administrative Rule PI9• Refers to implementation of pupil non-
discrimination policies NCLB Act of 2001
• Stresses the use of technology to meet the needs of all students, including students with special needs
• Special Needs Students include Special Education Student/EEN ELL, Migrant, Homeless, Living in Poverty,
Gifted/Talented, 504 and others.
October 28, 2004 Regional Presentation Fall 2005 11
Technology Concerns for Students Technology Concerns for Students with Special Needswith Special Needs
Build language into an existing policy:
Special Education, At-Risk, or Curricular
Combine Intent and Guidance of each law into one policy
IDEA
PI 9
Chapter 115 NCLBE-Rate
October 28, 2004 Regional Presentation Fall 2005 12
CIPA/Internet Safety/AUPCIPA/Internet Safety/AUP Children’s Internet Protection (CIPA)Act of 2000
http://www.dpi.state.wi.us/pld/cipafaqlite.html Protect Minors through Measures Designed to
• Restrict access to inappropriate matter on the Web • Secure Safety when using forms of direct electronic
communications • Prohibit unauthorized access, "hacking," and other
unlawful activities• Prevent unauthorized disclosure, use, and dissemination
of personal information regarding minors
October 28, 2004 Regional Presentation Fall 2005 13
Instructional Materials SelectionInstructional Materials Selection Unified policy to cover both classroom &
library media center print and non-print resources
Selection Policy Components• Objective• Responsibility for Selection• Criteria of Selection• Procedures • Controversial Materials• Reconsideration
October 28, 2004 Regional Presentation Fall 2005 14
Instructional Materials SelectionInstructional Materials Selection Dealing With Selection and Censorship: A
Handbook for Wisconsin Schools and Libraries (DPI)
Workbook for Selection Policy Writing (American Library Association)
• www.ala.org type in "materials selection policy"
October 28, 2004 Regional Presentation Fall 2005 15
Instructional Materials Instructional Materials ReconsiderationReconsideration
Reconsideration Policy Components• Policy statement• Acceptance of
objections or complaints• Use of materials under
objection• Reconsideration
committee
Specific procedures• Timeline• Role of committee,
administrators, school board
• Reconsideration forms/questionnaires
• Status of item under reconsideration
• Appeals process
October 28, 2004 Regional Presentation Fall 2005 16
Interlibrary Loan/Resource SharingInterlibrary Loan/Resource Sharing Defined by Wisconsin Statutes: Chapter 43
• Most effective use of library resources … through interlibrary cooperation among all types of libraries (43.001)
• Promote cooperation and resource sharing among public libraries, school libraries, other types of libraries and related agencies (43.03)
• Library exchanges -- school books & other instructional materials loaned to another school district -- Schools that borrow shall reciprocate by sharing …. (43.72)
October 28, 2004 Regional Presentation Fall 2005 17
Interlibrary Loan/Resource SharingInterlibrary Loan/Resource Sharing ILL Purpose Defined
• Statewide interlibrary loan is a cooperative mechanism for connecting Wisconsin citizens with needed information and resources … .
• It is a network of all types of libraries designed to identify, request, and obtain materials for users in a manner responsive to fiscal, logistical, and local concerns.
• Interlibrary loan supplements, not replaces, local and consortia collection development and is used to retrieve material outside the scope of the local library’s collection.
October 28, 2004 Regional Presentation Fall 2005 18
Interlibrary Loan/Resource SharingInterlibrary Loan/Resource Sharing ILL Policy defines Participation Parameters
• Which, how, and when items may be loaned• Which, who, how, and when items may be
borrowed• Person(s) responsible for training,
implementing and monitoring the ILL process.
October 28, 2004 Regional Presentation Fall 2005 19
Interlibrary Loan/Resource SharingInterlibrary Loan/Resource Sharing School library media centers ordinarily limit
loans on :• Library Resources in current and recurring demand
which have extensive holds and waiting lists• Materials on reserve for individual, group or class
use• Resources planned for curricular use within the
projected circulation period• Reference materials, equipment, and licensed
computer software• All items during school breaks
October 28, 2004 Regional Presentation Fall 2005 20
Interlibrary Loan/Resource SharingInterlibrary Loan/Resource Sharing School library assumes the responsibilities of the
ILL process.• Enters catalog records into statewide system• Trains and monitors district participation• As a lending library it only borrows item types
that they are willing to loan.• As a borrowing library it assumes responsibility
for all borrowed items.• Monitors adherence to copyright law and fair
use guidelines
October 28, 2004 Regional Presentation Fall 2005 21
CopyrightCopyright Law covers all forms of expression in
“durable form”• written on paper, recorded on tape, painted on
canvas, coded into computer … Not covered by law
• dance not coded or recorded, speech not transcribed or recorded, lecture notes not read verbatim, plan calendars, list/charts of common facts …
October 28, 2004 Regional Presentation Fall 2005 22
CopyrightCopyright Copyright Act of 1976 (Title 17 of U. S. Code)
• Basic law on copyright• Fair Use for face-to-face instruction within the
classroom• http://www.copyright.gov/
Most districts adopted a basic copyright policy by early
1980’s.
October 28, 2004 Regional Presentation Fall 2005 23
CopyrightCopyright Sonny Bono Copyright Term Extension Act
1998http://www.keytlaw.com/Copyrights/sonybono.htm• Extended life of copyright by 20 years before passing into
public domain for works created after January 1, 1978• Protection for the life of the author plus an additonal 70
years• Pre-1978 original term extended to 95 years from original
copyright date• Terminated licenses for reproduction by libraries and
archives
October 28, 2004 Regional Presentation Fall 2005 24
CopyrightCopyright Digital Millennium Copyright Act (DMCA)
1998- 2000http://www.keytlaw.com/Copyrights/dmcasummary.htm• Makes accessing copyright works protected by
technological measures an illegal activity• Allows copying computer programs to study
interoperability & for maintenance or repairs
October 28, 2004 Regional Presentation Fall 2005 25
CopyrightCopyright Digital Millennium Copyright Act 1998-
2000http://www.keylaw.com/Copyrights/dmcasummary.htm• Directed the U.S. Copyright Office to examine
distance education issues, library preservation, and online service providers
Begins to create a path for addressing distance education limitations
Permits libraries, archives, and educational institutions to make ephemeral copies for preview before purchase
Supports webcasting of sound recordings on internet or via local broadcast systems
October 28, 2004 Regional Presentation Fall 2005 26
CopyrightCopyright Technology, Education, and Copyright
Harmonization Act (TEACH Act) of 2002http://www.ala.org/ala/washoff/WOissues/copyrightb/distanceed/
Default3685.htm
• Addresses distance education as two-way interactive face-to-face instruction and adheres to previous fair use guidelines in most instances
• Allows display & performance of most types of works but narrowed exemptions on dramatic and musical works and productions
October 28, 2004 Regional Presentation Fall 2005 27
CopyrightCopyright TEACH Act of 2002
• Permits recording and retention of students works for future reference
• Permits format change to digital if old format not available for purchase or use
• Requires school districts to “create or update copyright policies and implement technology that prevents students
and staff from copying and distributing material….
October 28, 2004 Regional Presentation Fall 2005 28
CopyrightCopyright Copyright Policy &
Rule provides guidelines:• For establishing
standards for employees and students
• For developing informational materials explaining copyright law for students, faculty, and staff
• For posting warning notices on copy machines, computer, etc.
• For writing a copyright release form
• For ongoing education of students and staff about copyright law and monitoring adherence to the law
October 28, 2004 Regional Presentation Fall 2005 29
CopyrightCopyright Good Overviews
• Kenneth D. Crewswww.copyright.iupui.edu/director.htm• DPIhttp://www.dpi.state.wi.us/dpi/dltcl/lbstat/
copyres.html• ALAhttp://www.ala.org/ala/washoff/WOissues/
copyrightb/Default1964.htm
October 28, 2004 Regional Presentation Fall 2005 30
Student and Staff PrivacyStudent and Staff Privacy Family Educational Rights and Privacy (FERPA) Act
of 1997 www.ed.gov/policy/gen/guid/fpco/ferpa/index.html• Annual notice of student and parent rights re: student
records• Webpage privacy statement
Wisconsin Association of School Boards Update 2002www.wasb.org/policy/aug02.html• Permanent and temporary student records• School library records not included
October 28, 2004 Regional Presentation Fall 2005 31
Student and Staff PrivacyStudent and Staff Privacy Children’s Online Privacy Protection
(COPPA) Act of 1998 www.cdt.org/legislation/105th/privacy/coppa.html• Children under the age of 13• Unlawful to collect personal information through a
website or online service without verifiable parental consent for one time use
• Provide notice on website
October 28, 2004 Regional Presentation Fall 2005 32
Student and Staff PrivacyStudent and Staff Privacy 2003 Wisconsin Act 207
www.legis.state.wi.us/2003/data/acts/03Act207.pdf• Public library record of children under age 16
disclosed to “custodial parent or guardian”• Records related to use of library’s documents or other
materials, resources, or services by their child provided upon request
• Only records currently available