information technology board meeting: agenda...information services agency the information...

Information Technology Board Meeting: Agenda

Meeting Details:

Date: April 28, 2020 Time: 9:30 AM

Location: https://indy.webex.com/indy/onstage/g.php?MTID=ef0ea9822ec5bb425c8bde39702246099

Chairman: Mr. Joseph O’Connor CIO: Mr. Elliott Patrick, Interim

Roll Call:

Previous IT Board Meeting Minutes:

1. Approval of the January 28, 2020 Meeting Minutes: Chairman Joseph O'Connor

Status Updates:

2. ISA Report: Mr. Elliott Patrick

3. MBE/WBE/VBE/DOBE: Mr. Ed Klaunig

Action Items:

4. Resolution 20-11: Quetel, Captain Robinson

5. Resolution 20-12: ES&S, Ms. Brienne Delaney

6. Resolution 20-13: Dell Marketing, Ms. Brienne Delaney

7. Resolution 20-14: Fidlar Technologies, Mr. Chris Becker

8. Resolution 20-15: KPMG LLP, Ms. Hope Tribble

9. Resolution 20-16: Oracle, Mr. Clark Giles

10. Resolution 20-17: Clawson Communications, Mr. Clark Giles

11. Resolution 20-18: Interim CIO Signature Authority, Chairman Joseph O’Connor

Discussion Items:

Meeting Adjournment

The next scheduled Information Technology Board meeting is to be held Tuesday, May 26, 2020.

https://indy.webex.com/indy/onstage/g.php?MTID=ef0ea9822ec5bb425c8bde39702246099

Information Technology Board Meeting: Minutes

Meeting Details:

Date: January 28, 2020 Time: 9:30 AM -12:00 PM Location: City-County Building, Room 260

Chairman: Mr. Joseph O’Connor

CIO: Mr. Ken L. Clark

Information Technology Board Members - Present:

Mr. Joseph O’Connor Marion County Assessor Chairman/Voting Member

Myla Eldridge Marion County Clerk Voting Member

Claudia Fuentes Marion County Treasurer Voting Member

Holli Harrington City-County Council Appointee Voting Member

Judge James Osborn Marion County Courts Voting Member

Jane Richardson Mayoral Appointee Voting Member

Chief Kevin Wethington Public Safety Communications Voting Member

Ken L. Clark Information Services Agency CIO

Gary Ricks Office of Corporation Counsel Legal Counsel

Approval of Minutes:

Approval of the November 26, 2019 IT Board Minutes Chief Kevin Wethington made a motion to approve the November 26, 2019 IT Board Minutes and the motion was seconded by Ms. Claudia Fuentes. The motion passed unanimously. Approval of the December 17, 2019 Working Board Memo Ms. Myla Eldridge mad a motion to approve the December 17, 2019 Working Board memo and the motion was seconded by Ms. Holli Harrington. The motion passed unanimously.

IT Board Business:

No IT Board business was presented at the January 28, 2020 meeting.


ISA Report:

Mr. Ken L. Clark, CIO, presented the January 2020 ISA Report. Report is available for viewing in the January 28, 2020 IT Board Packet online at: https://citybase-cms-prod.s3.amazonaws.com/97a7dc349ab64562abf31c48fa5d42ae.pdf.

Action Items:

Resolution 20-01: Resolution to Appoint Interim Chief Information Officer of the Information Services Agency and Authorize Signature Authority to Approve Information Technology Contracts The IT Board appointed Elliott Patrick as the Interim CIO and authorized Elliott Patrick to act on behalf of the IT Board and the ISA, effective February 1, 2020, and to perform the duties of the CIO in accordance with this Resolution and the Code. Furthermore, the IT Board authorized the Interim CIO to approve IT contracts executed by ISA or subject agencies with a total not to exceed amount under Two Hundred Fifty Thousand Dollars ($250,000.00), without IT Board approval. Chief Kevin Wethington made a motion to approve Resolution 20-01. The motion was seconded by Ms. Jane Richardson and the motion passed unanimously. Resolution 20-02: Resolution to Reaffirm the Appointed Members of the Enhanced Access Review Committee The Board wished to continue the practice of appointing members who represent many offices and viewpoints within City-County government. The chairperson appointed and the IT Board approved the appointment of the following individuals as members of the Committee, effective immediately:

• Joseph O’Connor, Marion County Assessor, proxy Tara Acton-Shaver

• Julie Voorhies, Marion County Auditor, proxy Michele Pero

• Claudia Fuentes, Marion County Treasurer, proxy Joshua Peters

• Myla Eldridge, Marion County Clerk of the Courts, proxy Russell Hollis

• Brett Wineinger, Office of Finance and Management

• Geneva Roembke, Information Services Agency

• Katherine Sweeney Bell, Marion County Recorder

• Courtney Bennett, Department of Business and Neighborhood Services

The IT Board appointed Geneva Roembke as the chairperson of the Committee. All members shall serve until replaced or removed as a member by vote of the IT Board.

The IT Board further directed the Chief Information Officer to assign Information Services Agency (“ISA”)

staff to attend the monthly Committee meetings to advise the Committee on the ISA’s perspective on enhanced access issues. Ms. Myla Eldridge made a motion to approve Resolution 20-02. The motion was seconded by Judge James Osborn and the motion passed unanimously.

https://citybase-cms-prod.s3.amazonaws.com/97a7dc349ab64562abf31c48fa5d42ae.pdf

https://citybase-cms-prod.s3.amazonaws.com/97a7dc349ab64562abf31c48fa5d42ae.pdf


Action Items:

Resolution 20-03: Resolution to Approve Technology Strategic Plan The IT Board approved the technology strategic plan set forth by ISA in accordance with Section 281-222 of the Revised Code of Indianapolis and Marion County to coordinate the preparation of a master plan for IT Operations.

Chief Kevin Wethington made a motion to approve Resolution 20-03. The motion was seconded by Ms. Holli Harrington and the motion passed unanimously. Resolution 20-04: Resolution to Approved Third-Party Hardware and Software Policy The IT Board approved the Third-Party Hardware and Software Policy set forth by ISA in accordance with Section 281-212 of the Revised Code of Indianapolis and Marion County to establish and revise information technology guidelines, standards and benchmark processes for subject agencies and other users as well as to develop, maintain and communicate IT services policy and administrative procedures for users. Ms. Holli Harrington made a motion to approve Resolution 20-04. The motion was seconded by Ms. Jane Richardson and the motion passed unanimously. Resolution 20-05: Resolution to Approve Information Technology Contract Review and Approval Policy The IT Board approved the Information Technology Contract Review and Approval Policy in accordance with Section 281-212 of the Revised Code of Indianapolis and Marion County to establish and revise information technology guidelines, standards and benchmark processes for subject agencies and other users as well as to develop, maintain and communicate IT services policy and administrative procedures for users. Judge James Osborn made a motion to approve Resolution 20-05. The motion was seconded by Ms. Holli Harrington and the motion passed unanimously. Resolution 20-06: Resolution to Approve Additional Expenditure with BerkOne, Inc. for Kofax License, Maintenance and Support ISA requested approval from the IT Board to spend an additional amount not to exceed Two Hundred Fifty-Three Thousand Dollars and Zero Cents ($253,000.00) for a revised total amount not to exceed One Million Three Hundred Eleven Thousand Eight Hundred Thirty-Eight Dollars and Three Cents ($1,311,838.03) through March 31, 2022 for licenses, maintenance and support of Kofax. Ms. Jane Richardson made a motion to approve Resolution 20-06. The motion was seconded by Ms. Claudia Fuentes and the motion passed unanimously. Resolution 20-07: Resolution to Approve Additional Expenditure with KSM Consulting, LLC ISA is recommended approval of additional expenditure for KSMC in an additional amount not to exceed Six Hundred Thousand Dollars and Zero Cents ($600,000.00), for a revised total amount not to exceed One Million Dollars and Zero Cents ($1,000,000.00) for Business Intelligence implementation, training and related services. Ms. Myla Eldridge made a motion to approve Resolution 20-07. The motion was seconded by Ms. Holli Harrington and the motion passed unanimously.


Action Items:

Resolution 20-08: Resolution to Approve Additional Expenditure with Kronos, Inc. ISA requested approval from the IT Board to spend an additional amount not to exceed Six Hundred Forty-Seven Thousand Forty-Five Dollars and Zero Cents ($647,045.00) for a revised total amount not to exceed Three Million Five Hundred Eighty-Two Thousand Seventy-Seven Dollars and Zero Cents ($3,582,077.00) for time keeping software licenses and related products and services. Ms. Myla Eldridge made a motion to approve Resolution 20-08. The motion was seconded by Judge James Osborn and the motion passed unanimously. Resolution 20-09: Resolution to Recognize Controller Fady Qaddoura for His Service to the Information Technology Board The Information Technology Board extended recognition and appreciation to Mr. Qaddoura for his outstanding service to the City of Indianapolis and Marion County as a valued member of the Information Technology Board over the past four (4) years. Chief Kevin Wethington made a motion to approve Resolution 20-09. The motion was seconded by Ms. Claudia Fuentes and the motion passed unanimously. Resolution 20-10: Resolution to Recognize Chief Information Officer Ken Clark for His Service to the Information Services Agency The Information Technology Board extended recognition and appreciation to Mr. Clark for his outstanding service to the City of Indianapolis and Marion County. Mr. Clark has served the Information Services Agency admirably and with responsible stewardship and the Information Technology Board extends recognition and appreciation to Mr. Clark for his outstanding service to the City of Indianapolis and Marion County and Chief Information Officer Ms. Claudia Fuentes made a motion to approve Resolution 20-10. The motion was seconded by Ms. Holli Harrington and the motion passed unanimously.

Discussion Items:

Ms. Abbey Brands presented the 2019 Annual Customer Satisfaction Survey. There being no further business to discuss, Chief Kevin Wethington made a motion for adjournment and the meeting was concluded.

The next scheduled IT Board Meeting is March 31, 2020

ISA Board Report

April 28, 2020

Enterprise Projects

Project Phase Target Status

Indy 3.0: Public Meeting Management Pilot Complete 01/31/2020

Intranet (Gateway) Sites Migration Complete 03/27/2020

IMPD Patrol Car Refresh Complete 03/31/2020

Indy 3.0: Digital Contract Processing – Implementation Executing 04/27/2020

Data Center Migration Executing 05/17/2020

Unified Communications: Planning In progress 07/31/2020

Indy 3.0: AP Automation – Implementation Planning 9/30/2020

Kronos Timekeeping Expansion – IFD Executing 10/31/2020

Kronos Timekeeping Expansion – DBNS, DPW, ACS Executing 10/31/2020

PC Refresh Catch-up On-hold 12/31/2020

Kronos Timekeeping Expansion – IMPD Executing 03/31/2021

Kronos Timekeeping Expansion – MCSO On-hold TBD

Windows 10 Rollout On-hold TBD

Vendor Service Level Agreements

January Service Level Agreements

Bell Techlogix Number of SLAs SLAs Achieved

Service Desk 19 18

Deskside 17 16

Data Center/ Network 39 37

Daniel Associates, Inc. Number of SLAs SLAs Achieved

Application Enhancement Services 3 3

Application Maintenance & Support 4 4


February Service Level Agreements


Service Desk 19 19

Deskside 17 17






March Service Level Agreements


Service Desk 19 12

Deskside 17 15





Customer Satisfaction

95% 92% 94% 94% 97% 96% 95% 97% 93% 92% 95% 96%98% 97% 97%90%

91%

92%

93%

94%

95%

96%

97%

98%

99%

100%

Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec

Customer Satisfaction Score2019 vs 2020

2019 Score 2020 Score

Financial Management

2020 ISA YTD Expenses by Character

Character 2020 Budget YTD Spend Encumbered Total $ Total % Remaining Budget

Character 1: Personnel $4,115,651 $645,950 $0 $645,950 15.69% $3,469,701

Character 2: Supplies $90,500 $11,937 $6,891 $18,828 20.80% $71,672

Character 3: Services $25,782,111 $5,107,754 $15,989,007 $21,096,761 81.83% $4,685,350

Character 4: Capital $150,000 $2,574 $19,820 $22,394 14.93% $127,606

Total $30,138,262 $5,768,216 $16,015,718 $21,783,934 72.28% $8,354,328

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

Jan Feb March April May June July Aug Sept Oct Nov Dec

Character 1

Character 2

Character 3

Character 4

Total Budget

Financial Management

2020 ISA YTD Revenue by Source

Revenue Source Budget Billed % Billed Collected % Collected

Internal Chargeback $30,162,751 $0 0% $0 0%

External Chargeback $642,167 $0 0% $0 0%

Miscellaneous $0 $0 N/A $91,205 N/A

Total $30,804,918 $0 $91,205

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

Jan Feb March April May June July Aug Sept Oct Nov Dec

Budgeted Revenue

Accounts Receivable

Collected

2020 Minority, Women, Veteran &

Disabled-Owned Business Enterprise

Information Technology Board

April 28, 2020

Ed Klaunig, Chief Financial Officer

Notes

Only MBE, WBE, VBE and DOBE’s on the City’s certified vendor list are being counted towards this calculation. All MBE, WBE, VBE and DOBE’s not on the list are encouraged to obtain City certification.

ISA thanks our core vendor-partners: Bell Techlogix and Daniels Associates, Inc. for their efforts supporting this initiative.

Certification

City State/Fed

Briljent IT Training WBE WBE

Vendors:

XBE Outreach

MBE/WBE/VBE/DOBE

Statistics for 1st Quarter (2020)

Total Char 2-3-4 Spending: $9,671,988.06

Eligible Char 2-3-4 Spending: $5,004,167

XBE Spending: $2,491,917

XBE % of Eligible Spending: 49.80% (Goal: 27%)

# of Vendors Total Spent Percent Goal Variance

MBE 3 $98,425 1.97% 15% -13.03%

WBE 5 $2,159,590 43.16% 8% 35.16%

VBE 3 $233,902 4.67% 3% 1.67%

DOBE 0 $0 0% 1% -1%

MBE_WBE_VBE _DOBE Report - Qtr 1 2020

Vendor $ Sub-Contract Vendor MBE_Amt WBE_Amt VBE_Amt DOBE_Amt

Bell Techlogix

$0 $0 $0 $0

Diverse Tech Svcs $43,685 $0 $0 $0

Lucid Corps $0 $11,250 $0 $0

OneBridge $48,115 $0 $0 $0

Professional Management Enterprise $0 $0 $6,533 $0

Vespa Group LLC $0 $0 $72,166 $0

$2,166,669

Corvee, Inc. d/b/a Dixon Phone Place

$0 $1,215 $0 $0

$1,215

Daniels Associates, Inc.

$0 $1,969,283 $0 $0

Vespa Group LLC $0 $0 $150,055 $0

$2,210,306

Esource Resources LLC

$0 $0 $5,148 $0

$5,148

Guidesoft, Inc dba Knowledge Services

Vendor $ Sub-Contract Vendor MBE_Amt WBE_Amt VBE_Amt DOBE_Amt

$0 $177,096 $0 $0

$177,096

KSM Consulting

$0 $0 $0 $0

Guilford Group $6,625 $0 $0 $0

$25,434

Matrix Integration

$0 $746 $0 $0

$746

Z-Eligible Vendors With Zero XBE Spend

$0 $0 $0 $0

$417,553

Total: $5,004,167 $98,425 $2,159,590 $233,902

1.97% 43.16% 4.67%

Minority Owned Business - MBE = 15%

Women Owned Business - WBE = 8%

Veteran Owned Business - VBE = 3%

Disability Owned Business - DOBE = 1%

$0

0.00%

200 E. Washington Street, Suite 1922 Indianapolis, IN 46204-3327 Phone 317-327-3100

RESOLUTION 20-11

INFORMATION TECHNOLOGY BOARD

Resolution to Approve Agreement between the Indianapolis Metropolitan Police Department and QueTel Corporation

WHEREAS, Section 281-223 of the Revised Code of the Consolidated City of Indianapolis and Marion County empowers the Marion County Information Technology Board (“IT Board”) to approve any information technology contracts funded by the City-County prior to contract execution; and WHEREAS, on January 28, 2020, the IT Board approved Resolution 20-01, which requires IT Board approval of any information technology contracts greater than or equal to Two Hundred Fifty Thousand Dollars and Zero Cents ($250,000.00) and authorizes the Chief Information Officer to approve information technology contracts less than Two Hundred Fifty Thousand Dollars and Zero Cents ($250,000.00) without IT Board approval; and WHEREAS, the Indianapolis Metropolitan Police Department (“IMPD”) seeks approval from the IT Board to enter into an agreement with QueTel Corporation (“QueTel”) for property management software and related support for a total amount not to exceed Five Hundred Thousand Dollars and Zero Cents ($500,000.00) for a five (5) year term; and WHEREAS, the Information Services Agency (“ISA”) recommends approval of the agreement with QueTel. NOW THEREFORE BE IT RESOLVED, the IT Board authorizes IMPD, subject to ISA’s Chief Information Officer approval, to enter into an agreement with QueTel for property management software and related support for a total amount not to exceed of Five Hundred Thousand Dollars and Zero Cents ($500,000.00). _______________________________ _______________________________ Joseph O’Connor, Chairman Claudia O. Fuentes, Secretary Information Technology Board Information Technology Board April 28, 2020


RESOLUTION 20-12


Resolution to Approve Agreement between the Marion County Election Board and Election Systems and Software.

WHEREAS, Section 281-223 of the Revised Code of the Consolidated City of Indianapolis and Marion County empowers the Marion County Information Technology Board (“IT Board”) to approve any information technology contracts funded by the City-County prior to contract execution; and WHEREAS, on January 28, 2020, the IT Board approved Resolution 20-01, which requires IT Board approval of any information technology contracts greater than or equal to Two Hundred Fifty Thousand Dollars and Zero Cents ($250,000.00) and authorizes the Chief Information Officer to approve information technology contracts less than Two Hundred Fifty Thousand Dollars and Zero Cents ($250,000.00) without IT Board approval; and WHEREAS, the Marion County Election Board (“MCEB”) seeks approval from the IT Board to enter into an agreement with Election Systems and Software (“ES&S”) for printers and related support for a total amount not to exceed Four Hundred Three Thousand Two Hundred Fifty Dollars and Zero Cents ($403,250.00) for a one (1) year term; and WHEREAS, the Information Services Agency (“ISA”) recommends approval of the agreement with ES&S. NOW THEREFORE BE IT RESOLVED, the IT Board authorizes MCEB, subject to ISA’s Chief Information Officer approval, to enter into an agreement with ES&S for printers and related support for a total amount not to exceed Four Hundred Three Thousand Two Hundred Fifty Dollars and Zero Cents ($403,250.00). _______________________________ _______________________________ Joseph O’Connor, Chairman Claudia O. Fuentes, Secretary Information Technology Board Information Technology Board April 28, 2020


RESOLUTION 20-13


Resolution to Increase Amount between the Marion County Election Board and Dell Marketing LP.

WHEREAS, Section 281-223 of the Revised Code of the Consolidated City of Indianapolis and Marion County empowers the Marion County Information Technology Board (“IT Board”) to approve any information technology contracts funded by the City-County prior to contract execution; and WHEREAS, on January 28, 2020, the IT Board approved Resolution 20-01, which requires IT Board approval of any information technology contracts greater than or equal to Two Hundred Fifty Thousand Dollars and Zero Cents ($250,000.00) and authorizes the Chief Information Officer to approve information technology contracts less than Two Hundred Fifty Thousand Dollars and Zero Cents ($250,000.00) without IT Board approval; and WHEREAS, the Marion County Election Board (“MCEB”) entered into an agreement with Dell Marketing LP (“Dell”) for PollChief software and related support in December 2017; and WHEREAS, MCEB seeks approval from the IT Board to amend its agreement with Dell for an additional Three Hundred Sixty-Five Thousand Three Hundred Fifty-Eight Dollars and Thirty-Eight Cents ($365,358.38); for a revised total amount, not to exceed Five Hundred Ninety-Eight Thousand Six Hundred Ninety-One Dollars and Seventy-One Cents ($598,691.71) for an additional four (4) years; and WHEREAS, the Information Services Agency (“ISA”) recommends approval of the amended agreement with Dell. NOW THEREFORE BE IT RESOLVED, the IT Board authorizes MCEB, subject to the ISA’s Chief Information Officer approval, to amend its agreement with Dell for PollChief software and related support, for an additional Three Hundred Sixty-Five Thousand Three Hundred Fifty-Eight Dollars and Thirty-Eight Cents ($365,358.38); for a revised total amount not to exceed Five Hundred Ninety-Eight Thousand Six Hundred Ninety-One Dollars and Seventy-One Cents ($598,691.71). _______________________________ _______________________________ Joseph O’Connor, Chairman Claudia O. Fuentes, Secretary Information Technology Board Information Technology Board April 28, 2020


RESOLUTION 20-14


Resolution to Approve Agreement between the Recorder’s Office and Fidlar Technologies.

WHEREAS, Section 281-223 of the Revised Code of the Consolidated City of Indianapolis and Marion County empowers the Marion County Information Technology Board (“IT Board”) to approve any information technology contracts funded by the City-County prior to contract execution; and WHEREAS, on January 28, 2020, the IT Board approved Resolution 20-01, which requires IT Board approval of any information technology contracts greater than or equal to Two Hundred Fifty Thousand Dollars and Zero Cents ($250,000.00) and authorizes the Chief Information Officer to approve information technology contracts less than Two Hundred Fifty Thousand Dollars and Zero Cents ($250,000.00) without IT Board approval; and WHEREAS, the Recorder’s Office (“Recorder”) seeks approval from the IT Board to enter into an agreement with Fidlar Technologies (“Fidlar”) for land record management software and support, public search services and support, bulk data services, and microfilm imaging for a total amount not to exceed One Million One Hundred Twelve Thousand Seven Hundred Twenty Dollars and Zero Cents ($1,112,720.00) for a four (4) year term; and WHEREAS, the Information Services Agency (“ISA”) recommends approval of the agreement with Fidlar. NOW THEREFORE BE IT RESOLVED, the IT Board authorizes the Recorder, subject to ISA’s Chief Information Officer approval, to enter into an agreement with Fidlar for land record management software and support, public search services and support, bulk data services, and microfilm imaging for a total amount not to exceed One Million One Hundred Twelve Thousand Seven Hundred Twenty Dollars and Zero Cents ($1,112,720.00). _______________________________ _______________________________ Joseph O’Connor, Chairman Claudia O. Fuentes, Secretary Information Technology Board Information Technology Board April 28, 2020


RESOLUTION 20-15


Resolution to Approve Agreement between the Office of Audit and Performance KPMG LLP

WHEREAS, Section 281-223 of the Revised Code of the Consolidated City of Indianapolis and Marion County empowers the Marion County Information Technology Board (“IT Board”) to approve any information technology contracts funded by the City-County prior to contract execution; and WHEREAS, on January 28, 2020, the IT Board approved Resolution 20-01, which requires IT Board approval of any information technology contracts greater than or equal to Two Hundred Fifty Thousand Dollars and Zero Cents ($250,000.00) and authorizes the Chief Information Officer to approve information technology contracts less than Two Hundred Fifty Thousand Dollars and Zero Cents ($250,000.00) without IT Board approval; and WHEREAS, the Office of Audit and Performance (“OAP”) seeks approval from the IT Board to enter into an agreement with KPMG LLP (“KPMG”) for the high users of multiple systems project for a total amount not to exceed One Million Thirty-Five Thousand Dollars and Zero Cents ($1,035,000.00) for a two (2) year term; and WHEREAS, the Information Services Agency (“ISA”) recommends approval of the agreement with KPMG. NOW THEREFORE BE IT RESOLVED, the IT Board authorizes OAP, subject to ISA’s Chief Information Officer approval, to enter into an agreement with KPMG for the high users of multiple systems project for a total amount not to exceed One Million Thirty-Five Thousand Dollars and Zero Cents ($1,035,000.00). _______________________________ _______________________________ Joseph O’Connor, Chairman Claudia O. Fuentes, Secretary Information Technology Board Information Technology Board April 28, 2020


RESOLUTION 20-16


Resolution to Authorize Expenditure with Oracle America, Inc.

WHEREAS, Section 281-212(a)(3) of the Revised Code of the Consolidated City of Indianapolis and Marion County empowers the Information Technology Board (“IT Board”) to review, approve and administer major information technology contracts; and WHEREAS, the Information Services Agency (“ISA”) recommends contracting with Oracle America,

Inc (“Oracle”) for Peoplesoft licenses and related support in an amount not to exceed Five Hundred

Thirty-One Thousand Nine Hundred Sixty-One Dollars and Fifty-One Cents ($531,961.51).

NOW THEREFORE BE IT RESOLVED, the IT Board authorizes the Chief Information Officer to execute all reasonable and necessary documents on behalf of ISA with Oracle for Peoplesoft licenses and related support in an amount not to exceed Five Hundred Thirty-One Thousand Nine Hundred Sixty-One Dollars and Fifty-One Cents ($531,961.51). _______________________________ _______________________________ Joseph O’Connor, Chairman Claudia O. Fuentes, Secretary Information Technology Board Information Technology Board April 28, 2020


RESOLUTION 20-17


Resolution to Approve Additional Expenditure with Clawson Communications, Inc. for Wiring Services

WHEREAS, Section 281-212(a)(3) of the Revised Code of the Consolidated City of Indianapolis and Marion County (“Revised Code”) empowers the Information Technology Board (“IT Board”) to review, approve and administer major information technology contracts; and WHEREAS, the Information Services Agency (“ISA”) currently contracts with Clawson Communications, Inc. (“Clawson”) for wiring services, which expires May 31, 2021; and WHEREAS, ISA has reviewed the business need for additional wiring and related services from Clawson; and WHEREAS, ISA recommends the approval from the IT Board to spend an additional amount not to exceed Nine Hundred Thousand Dollars and Zero Cents ($900,000.00); for a revised total amount not to exceed Four Million Three Hundred Fifty-Seven Thousand Fifty-Seven Dollars and Thirty-Two Cents ($4,357,057.32), through May 31, 2021; and NOW THEREFORE BE IT RESOLVED, the IT Board authorizes the Chief Information Officer to execute all reasonable and necessary agreements and related documents on behalf of ISA with Clawson for wiring services in an amount not to exceed Nine Hundred Thousand Dollars and Zero Cents ($900,000.00); for a revised total amount not to exceed Four Million Three Hundred Fifty-Seven Thousand Fifty-Seven Dollars and Thirty-Two Cents ($4,357,057.32). _______________________________ _______________________________ Joseph O’Connor, Chairman Claudia O. Fuentes, Secretary Information Technology Board Information Technology Board April 28, 2020


RESOLUTION 20-18


Resolution to Increase Signatory Authority to Approve Information Technology Contracts for the Interim Chief Information Officer of the Information Services Agency

WHEREAS, Section 281-212(a)(3) of the Revised Code of the Consolidated City of Indianapolis and Marion County (“Revised Code”) empowers the Information Technology Board (“IT Board”) to review, approve and administer major information technology contracts; and WHEREAS, the IT Board’s written approval is necessary before any subject agency executes a contract for IT goods or services pursuant to Section 281-223 of the Revised Code; and WHEREAS, the IT Board is authorized by Section 281-212(a)(14) of the Revised Code to delegate any of its functions to the Chief Information Officer (“CIO”); and WHEREAS, on January 28, 2020, the IT Board approved Resolution 20-01, which requires IT Board approval of any information technology contracts greater than or equal to Two Hundred FiftyThousand Dollars and Zero Cents ($250,000.00) and authorizes the Interim CIO to approve information technology contracts less than Two Hundred Fifty Thousand Dollars and Zero Cents ($250,000.00) without IT Board approval; and WHEREAS, The IT Board desires to increase the CIOs signature authority in response to the Covid-19 pandemic. NOW THEREFORE BE IT RESOLVED, the IT Board authorizes the Interim CIO to approve IT contracts managed by ISA or subject agencies with a total annual amount not to exceed Five Hundred Thousand Dollars ($500,000.00) for the duration of the local emergency as declared by executive order No. 1, 2020 and any subsequent executive orders declared by the Mayor of Indianapolis in relation to the Covid-19 pandemic. _______________________________ _______________________________ Joseph O’Connor, Chairman Claudia O. Fuentes, Secretary Information Technology Board Information Technology Board April 28, 2020

ISA CONTRACT REPORT <$250,000

2020

Date

Approved Dept. Description Vendor

Annual $

Amount

Total $

Amount

MBE/

WBE Notes

1/10/2020 ISA UPS maintenance and support Vertiv Corporation $8,860.00 $69,004.45 No Services

1/21/2020 ISA Phone replacement parts Dixon Phone Place, Inc. $60,000.00 $205,004.85 No Hardware

1/23/2020 MPO One year of access to data sets Caliper Corporation $11,250.00 $11,250.00 No Licenses

1/24/2019 ISA Disaster recovery assessment Axia Consulting, Inc $98,000.00 $98,000.00 No Services

2/6/2020 OAP Project Management system for audit and performance OnSpring $18,297.00 $54,891.00 No Software

2/6/2020 MCEB Balotar software Electronic Systems & Software $4,794.00 $4,794.00 No Software

2/13/2020 FSA Proprietary Software License QualTrax $9,240.00 $38,655.00 No Software

2/17/2020 DMD/MPO GIS Licenses ESRI $6,000.00 $6,000.00 No Software

2/17/2020 IFD Revision of T&C on Master Agrmt LexisNexis $0.00 $0.00 No Software

2/14/2020 MCEB site surveys for vote center locations for connectivity sondhi solution $40,000.00 $40,000.00 No Services

2/24/2020 MPO SaaS accounting modules Pyango LLC $48,140.00 $48,140.00 No Software

2/21/2020 IFD Evaluation of performance assessment ProTeam tactical $10,000.00 $10,000.00 No Services

2/28/2020 DPR Contract Renewal PowerDMS, Inc $4,302.00 $20,692.00 No Software

3/2/2020 FSA Sales-licensing-mktg SA Thermo Electron North America $7,922.96 $23,768.88 No Software

3/12/2020 BNS Chameleon software license ext HLP Inc $21,760.00 $56,320.00 No Software

3/12/2020 MCSO Inmate TX service agrmt revision Public Communication Services/Global Tel Linkrevenue generating No Software

4/6/2020 BNS Programming services Crow Canyon Systems, Inc $12,219.00 $28,914.00 No Services

4/16/2020 MCCC Case Management Services Trackgroup, Inc. $0.00 $0.00 No Software

4/22/2020 IMPD Crimes/Coplink system ImageWare Systems, Inc $55,185.34 $114,094.24 No Software

4/23/2020 FSA maintenance agreement Life Technologies Corporation $3,255.84 $13,023.36 No Services

2020

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