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INFORMATION SYSTEMS STRATEGIC PLANNING

An Overview

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·  an attempt to alter the shape of the future in line with what we want it to be

·  involves bridging the gap between a present state and a desired future state through deliberate courses of action

courses of action

present state

future state

What is Planning?

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·  I.S. Planning is the process by which an organization defines how it will use information and information and communications technology to achieve its mission and vision

Information / Information & Communications Technology

What is Information System Planning?

present state

future state

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Source: http://en.wikipedia.org/wiki/Enterprise_architecture ·  Purpose of EA is the greater alignment between

ICT and business concerns with the view of business optimization

·  Enterprise architecture is a key component of the information technology governance process in many organizations.

Similarity to Enterprise Architecture

Current (AsIs) model

Target (ToBe) model

Business Data

Application

Technology

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Enterprise Architecture Domains

Business

Data

Application

Technology

Business functions offering services to each other and to external entities

Business information and other valuable stored data

Business applications offering information services to each other and to business functions

Generic hardware, network & platform applications offering platform services

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What is Strategic IS Planning?

·  A multi-functional effort ·  Duration – 3 to 9 months depending on scope

& horizon ·  Involves interviews with key executives,

examination of documents/reports and assessment of ICT resources

·  Hard deliverables – IS Strategic Plan ·  Soft deliverables – executive understanding

and building of relationships, co-operation, commitment and awareness.

Deliberate and systematic evaluation and determination of ICT’s contribution to the business:

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·  A written expression of how an organization intends to use information and communications technology to achieve desired strategic outcomes.

What is an I.S. Strategic Plan?

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Development Planning Process }  Where are we now? }  What resources are at our

disposal?

Situational Analysis

}  What do we want to be? Goal Determination

}  How do we get there? Strategy Formulation

}  What do we want to do? Program / Project Identification

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·  ORGANIZATIONAL STRATEGY (Part I) - Mandate, Vision, Mission, Functions & Major Final Outputs - Existing ICT Resources Inventory - Strategic Concerns for ICT use ·  INFORMATION SYSTEMS STRATEGY (Part II) - Prioritized list of proposed information systems - How these systems will be developed and deployed ·  INFORMATION & COMMUNICATIONS

TECHNOLOGY STRATEGY (Parts III and IV) -  Proposed ICT Projects -  Resource Requirements -  ICT Organization Structure

·  IMPLEMENTATION STRATEGY (Part V) -  Development Schedule -  Financial Requirements

Contents of Streamlined ISSP

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ISSP PROCESS FLOW

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Common Causes of Failure

·  Lack of executive sponsor ·  Ill-defined objectives and/or information

requirements ·  Over-ambitious objectives ·  Communication gap among management,

users and IS group ·  Wrong use of technology (or use of wrong

technology)

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Ensuring Success of ISSP Implementation

·  Keep the plan simple and usable ·  Get a senior manager to champion your plan ·  Get senior management’s explicit approval of your plan ·  Start by fixing small but annoying problems to

win friends ·  Structure big projects so there are visible payoffs

along the way ·  Get early feedback before committing your full

resources ·  Seek advise from an outsider

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·  mandatory for NGAs, GOCCs and SUCs

·  optional for LGUs

Who should submit an I.S. Strategic Plan?

however, all agencies may benefit from this and are therefore encouraged to prepare one to map out its ICT direction and align it with business strategies.