Information ProtectionProtect and manage your sensitive data

throughout its lifecycle

NEW WORLD OF WORK IS DRIVING CHANGE

88 %of organizations no longer have confidence to detect and prevent loss of sensitive data

of employees say mobile business apps change how they work41%

85 %of enterprise organizations keep sensitive information in the cloud

58 %Have accidentally sent sensitive information to the wrong person

IN THE PAST, THE FIREWALL WAS THE SECURITY PERIMETER

devices datausers apps

On-premises /Private cloud

On-premises

Dynamics 365

COMPLIANCE IS TOP-OF-MIND

45 %of organizations state lack of governance opens them to security and compliance risks

year over year growth rate in electronic data50%

41 %of organizations state enforcing of governance is their biggest issue

“I can’t apply unified policies across various

data sources or to a specific repository”

“My data is scattered across sources and the

data continues to grow”

“When enforcing compliance our business users’ productivity is

disrupted”

“How do I find only relevant data when I

need it?”

“How do I protect sensitive information

such as sensitive PII data across my

enterprise?”

“I want data governance to be automatic - not

something I have to think about”

HOW DO I PROTECT SENSITIVE INFORMATION?

Detect

Scan & detect sensitive data based on policy

Classify

Classify data and apply labels based on sensitivity

Protect

Apply protection actions, including encryption, access

restrictions

Monitor

Reporting, alerts, remediation

I N F O R M A T I O N P R O T E C T I O N L I F E C Y C L E

THE LIFECYCLE OF A SENSITIVE FILE

Data is created, imported,

& modified across

various locations

Data is detected

Across devices, cloud

services, on-prem

environments

Sensitive data is

classified & labeled

Based on sensitivity;

used for either

protection policies or

retention policies

Data is protected

based on policy

Protection may in the

form of encryption,

permissions, visual

markings, retention,

deletion, or a DLP

action such as blocking

sharing

Data travels across

various locations, shared

Protection is persistent,

travels with the data

Data is monitored

Reporting on data

sharing, usage,

potential abuse; take

action & remediate

Retain, expire,

delete data

Via data

governance

policies

Dynamics 365Dynamics 365

MICROSOFT’S APPROACH TO INFORMATION PROTECTION

Detect ProtectClassify Monitor

C L O U DD E V I C E S O N P R E M I S E S

Comprehensive protection of sensitive data throughout the lifecycle – inside and outside the organization

Detect ProtectClassify Monitor

Scan & detect sensitive data based on policy

Classify data and apply labels based on sensitivity

Apply protection actions, including encryption,

access restrictions

Reporting, alerts, remediation

aDETECT SENSITIVE INFORMATION

CLOUD & SaaS APPS

Dynamics 365

DETECT SENSITIVE INFORMATION ON DEVICESAcross Windows 10 devices and non-Windows devices

Business data

Non-business data

Sensitive data in

Office apps

DETECT:

Windows 10 devices

Other platforms (iOS & Android)

Corporate-issued devices

Employee-owned devices

Use built-in information types to detect financial, healthcare, PII, and other sensitive information

Create custom sensitive information types, unique dictionaries and document fingerprinting

Detect cloud apps usage, get a risk assessment and analyze by users, files, activities, locations and managed apps for detailed investigation

Customize content searches and queries for data governance

DETECT SENSITIVE INFORMATION ACROSS CLOUD SERVICES & ON-PREMISES

Detect ProtectClassify Monitor

Scan & detect sensitive data based on policy

Classify data and apply labels based on sensitivity

Apply protection actions, including encryption,

access restrictions

Reporting, alerts, remediation

HIGHLY CONFIDENTIAL

CONFIDENTIAL

GENERAL

PUBLIC

PERSONAL

Business-lead policies & rules; configured by ITAutomatic classification

Policies can be set by IT Admins for automatically applying classification and protection to data

Recommended classificationBased on the content you’re working on, you can be prompted with suggested classification

Manual reclassificationYou can override a classification and optionally be required to provide a justification

User-specified classificationUsers can choose to apply a sensitivity label to the email or file they are working on with a single click

CLASSIFY INFORMATION BASED ON SENSITIVITY

FINANCE

CONFIDENTIAL

SENSITIVITY LABELS PERSIST WITH THE DOCUMENT

Document labeling – what is it? Metadata written into document files

Travels with the document as it moves

In clear text so that other systems such as a DLP engine can read it

Used for the purpose of apply a protection action or data governance action – determined by policy

Can be customized per the organization’s needs

CLASSIFICATION & LABELING ENABLES POLICY-DRIVEN ACTIONS

Protection actions across locations

Classification and labeling is used to apply

protection policies – encryption, permissions,

DLP actions, end-user notifications and IT

alerts

Data governance actions for Office 365 files

Classification and labeling is used to apply

data governance policies in Office 365,

including data retention, expiration and

deletion

Exchange Online

SharePoint Online

OneDrive for Business

Dynamics 365

Policies for specific groups or departmentsCan be viewed and applied only by members of that group

Policies targeting specific locationsDetermine which locations are subject to policy, such as Exchange Online and SharePoint Online

Configure label schema and settingsCustomize labels, sub-labels and settings like mandatory labeling, default label and justifications

DEFINE AND CUSTOMIZE POLICIES

System automatically detects certain data types in documents and recommends policies

Easy starting point for further customizations

POLICY RECOMMENDATIONS HELP YOU GET STARTED

Labels are persistent and readable by other systems e.g. DLP engine

Label is metadata written to data

Sensitive data is automatically detected

CLASSIFICATION & LABELING EXAMPLE – SENSITIVE DATADiscover personal data and apply persistent labels

Labeling can be end-user driven

or automatically applied

CLASSIFICATION & LABELING EXAMPLE – DATA

GOVERNANCE

Detect ProtectClassify Monitor

Scan & detect sensitive data based on policy

Classify data and apply labels based on sensitivity

Apply protection actions, including encryption,

access restrictions

Reporting, alerts, remediation

PROTECT SENSITIVE DATA ACROSS YOUR ENVIRONMENT

Drive encryption

Remote wipe

Business data separation

File encryption

Permissions and rights-based

restrictions

DLP actions to prevent sharing

Policy tips & notifications for

end-users

Visual markings in documents

Control and protect data in

cloud apps with granular policies

and anomaly detection

Data retention, expiration,

deletion

Devices

Cloud & on-premises

Device encryptionDrives in devices are easily encrypted can not be accessed by unauthorized users when a device is lost or stolen

Removable storage encryptionEncrypt information on removable storage devices, such as a USB drive

Remote wipeDelete data on devices – on demand

PROTECT INFORMATION ON LOST OR STOLEN DEVICES

Separation and containment of business informationPrevents accidental leaks by automatically separating and containing business information

Business-lead policies & IT stays in controlPolicies enable IT to define which apps and users are authorized to access business information as well as the rights users have when using it (e.g.: copy and paste)

Easy for end usersBuilt directly into Windows and works behind the scenes –only notifying users when they’re attempting to take unauthorized actions

PROTECT BUSINESS INFORMATION ON WINDOWS 10 DEVICES

Device security configurationEnforce device security policies such as encryption, password/PIN requirements, jailbreak/root detection and more

Remote actionsEnforce device security policies such as encryption, password/PIN requirements, jailbreak/root detection and more

Restrict apps and URLsRestrict access to specific applications orURL addresses on mobile devices and PCs

SECURE DEVICES WITH MOBILE DEVICE MANAGEMENT CAPABILITIES

Data controlControl what happens to docs and data after they’ve been accessed with app protection policies

▪ App encryption at rest

▪ App access control—PIN or credentials

▪ Save as/copy/paste restrictions

▪ App-level selective wipe

▪ Apply policies for Windows 10 InformationProtection for even greater control

Data separationMulti-identity allows you to separate company data from personal data within an app

PROTECT DATA ON DEVICES AT THE APP LEVEL WITH MOBILE APP PROTECTION POLICIES

MANAGED APPS

Restrict features,

sharing and downloads

MDM (3rd party or Intune) optional

App-level protection available with or without

enrollment.

Corporate data

Multi-identity policy

Personal data

Dynamics 365

PROTECT SENSITIVE INFORMATION ACROSS CLOUD SERVICES & ON PREMISES

Data encryption built into

Azure & Office 365Revoke app access

File-level encryption and permissions

Policy tips to notify and educate end users

DLP actions to block sharingVisual markings to indicate sensitive documents

Control cloud app access & usage

Retain, expire or delete documents

PROTECTION EXAMPLE: DLP POLICY TO LIMIT DOCUMENT SHARING

Policy tips to warn end users

Restrict or block sharing –internally or externally

Across Office client applications –

mobile, desktop & tablets

PROTECT DATA IN CLOUD APPS WITH CLOUD APP SECURITY

Granular data loss prevention (DLP) policies

Set granular policies to control data in the cloud—

either automated or based on file label—using out-of-

the-box policies or you can customize your own

Policy enforcement

Identify policy violations, enforce actions such as

quarantine and permissions removal

Understands classification & labeling

Reads classification and labeling in the document – so

you can gain visibility into sharing of sensitive files and

create policies

Revoke access for 3rd party apps

Detect and manage 3rd party app access

Dynamics 365

RetentionRetain content in sites, mailboxes, and public folders indefinitely or for a specific duration

In-placeData remains in its original location in Office 365 and users can continue to work with their documents or mail, but a copy of the content as it existed when you initiated the policy is preserved

Delete dataA retention policy can both retain and then delete data, or simply delete old data without retaining it

AUTOMATICALLY RETAIN AND DELETE DOCUMENTS IN OFFICE 365 WITH DATA GOVERNANCE

Detect ProtectClassify Monitor

Scan & detect sensitive data based on policy

Classify data and apply labels based on sensitivity

Apply protection actions, including encryption,

access restrictions

Reporting, alerts, remediation

MONITOR INFORMATION PROTECTION EVENTS FOR GREATER CONTROL

Policy violations

Document access & sharing

App usage

Anomalous activity

End-user overrides

False positives

Visibility

Tune & revise policies

Revoke access

Quarantine file

Quarantine user

Integrate into workflows & SIEM

Take Action

Know when policy is violatedIncident report emails alert you in real time when content violates policy

See the effectiveness of your policiesBuilt in reports help you see historical information and tune policies

Integrates with other systemsLeverage the Activity Management API to pull information into SIEM and workflow tools

MONITOR DLP AND DATA GOVERNANCE EVENTS

Distribution visibilityAnalyze the flow of personal and sensitive data and detect risky behaviors

Access loggingTrack who is accessing documents and from where

Access revocationPrevent data leakage or misuse by changing or revoking document access remotely

MONITOR DOCUMENT SHARING & ACCESS

Advanced incident investigation toolsInvestigate on users, file, activities, locations and managed apps, quantify exposure and risk

Cloud data visibilityIdentify how data – both classified and not classified – is shared across cloud apps and identify risk

Cloud app risk assessmentAssess risk cloud apps based on ~60 security and compliance risk factors.

On-going analytics & anomaly detectionGet anomalous usage alerts, new app and trending apps alerts

MONITOR CLOUD APP USAGE

MICROSOFT’S INFORMATION PROTECTION SOLUTIONS

Detect ProtectClassify Monitor

C L O U DD E V I C E S O N P R E M I S E S

Comprehensive protection of sensitive data throughout the lifecycle – inside and outside the organization

PCs, tablets, mobile

Office 365 DLPWindows Information Protection

& BitLocker for Windows 10

Azure Information Protection

Exchange Online, SharePoint Online & OneDrive for Business

Highly regulated

Intune MDM & MAM for iOS & Android

Microsoft Cloud App Security

Office 365 Advanced Data Governance

Datacenters, file shares

Azure 3rd-Party SaaS

MICROSOFT’S INFORMATION PROTECTION SOLUTIONSComprehensive protection of sensitive data across devices, cloud services and on-premises environments

O F F I C E 3 6 5D E V I C E S C L O U D S E R V I C E S , S A A S A P P S & O N - P R E M I S E S

Use Windows Information Protection for your

Windows 10 devices and Intune Mobile Device

Management & Mobile App Management policies for

iOS and Android devices

Use Office 365 DLP to protect your Office 365

email and documents

Use Office 365 Advanced Data Governance for

data governance, retention & expiration

Use Azure Information Protection to protect beyond

Office 365 – on the supported versions of Office,

Windows and mobile devices

GETTING STARTED:

Azure Information ProtectionLearn more about Azure Information Protection

Blog – Announcing Azure Information Protection

Intro to Microsoft Cloud App Security (video)

Office 365 Information ProtectionOverview of Office 365 Data Loss Prevention (DLP)

Blog – Announcing the release of Office 365 Advanced Data Governance

File Protection Solutions in Office 365

Windows Information ProtectionBlog – Introducing Windows Information Protection

Protect your enterprise data using Windows Information Protection

RESOURCES

Thank You