information processing. letters are used to communicate with people outside of your organization ...
TRANSCRIPT
Information Processing
Letters are used to communicate with people outside of your organization
They are more formal and more reliable than e-mail
They are more permanent than telephone conversations
Date
Inside Address
Salutation
Body
Complementary Close
Signature Line
Reference Initials
Spell Out in Full !!
Address of the person you are writing to.
Dear ___________
The letter itself
Sincerely
Your Signature
YOUR initials as the personwho typed the letter
Everything is aligned
on the left side There are NO INDENTS !
Margins are all set at 1” UNLESS you are printing on letterhead; then extra spacing must be allowed for the letterhead text/images
Punctuation can be open or closedOpen has no punctuation after
the salutation and closeClosed has a colon “:” after
the salutation and a comma “,” after the close
Dateline
Inside Address
Salutation
Body
Complementary Close
Signature Line
Reference Initials
This sample has open
punctuation
This sample has open
punctuation
1. Open Word2. Change all margins to 1”3. Enter down 6 times = 2” top margin4. Type the dateline5. Continue typing the letter in proper
format following the proper spacing rules
No form of punctuation after the Salutation and Complementary Close
Dear
Sincerely
A colon is placed after the salutation
Dear:
A comma is placed after the complementary close
Sincerely,