"information only"1 pre-solicitation conference & site visit june 7, 2004 aircraft...

"Information Only" 1

Pre-Solicitation Conference & Site Visit

June 7, 2004

Aircraft Support ServicesDRFP-52838/GBX

http://www.nasa.gov/


Aircraft Support Services Pre-Solicitation Conference Agenda

Lisa Hall – Contracting Officer Welcome Contract Approach, Objectives and Type Proposal Information Source Selection Process

George Postell – Chief, Aircraft Office Program Requirements and Statement of Work Review

Aircraft Support Services


Aircraft Support Services Pre-Solicitation Conference Schedule

8:00 – 8:30 Check In

8:30 – 9:00 Tour of Research Park

9:00 – 10:30 Government Presentation Responses to Submitted Questions

10:30 – 12:00 Site Visit

12:00 – 1: 00 Contractor time/Lunch

1:00 – 2:00 Q&A



Aircraft Support Services Pre-Solicitation Conference


• The Information Presented at this Conference and Site Visit is for INFORMATION PURPOSES ONLY. It is NOT Part of the RFP



Contract Restructuring Contract Objectives

Obtain access to various aircraft platforms Obtain Aircraft Support Services Allow for Utilization of Facility for Commercialization

Period of Performance 5 Years

Performance Based Contract (PBC) The Government states the “What” and the Contractor states the

“How”



Aircraft Support Services Pre-Solicitation ConferenceContract Type

Fixed Price Baseline, Options, Fixed Price IDIQ with Cost Reimbursable items Indefinite Delivery Indefinite Quantity (IDIQ) or “task order

contract” – a contract for services that does not procure or specify a firm quantity of services (other than a minimum and/or maximum quantity) and that provides for the issuance of orders for the performance of tasks during the period of the contract.

A portion of this effort is IDIQ Contract Schedule

Contractor will fill-in tables provided in Clause B.6 Estimated Quantities and B.7 Option to Extend –Service Contract, and Clause H.15, Services Employee Classification Rates and Labor Hour Estimates



Aircraft Support Services Pre-Solicitation ConferencePhase-In & Transition

Phase-In A separate Fixed-Price 30 day Phase-In Contract will be

awarded Current Contract Remains in Place Hiring, Training, Preparing for Day 1

Seamless Transition and Partnering




Innovative, Technical, Business and Management Approaches Cost Effective Commercialization

Any activities supporting Non-NASA customers which are to be performed using Government Furnished Property and/or Facilities or contractor personnel not covered by the Baseline or IDIQ portion under this contract

Encourage Maximum Utilization of the Wallops Flight Facility on a non-interference basis for commercialization

Submission and Approval of Commercialization plan required with quarterly updates

Industry’s Comments on the DRFP are Critical



Aircraft Support Services Pre-Solicitation ConferenceSource Selection Process

Formal Source Selection Procedures FAR 15.3 and NFS 1815.3 Award Based on Initial Offers

Evaluation Factors Order of Importance “The cost/price factor is significantly less important than the

combined importance of the Mission Suitability Factor and the Relevant Experience and Past Performance Factor. As individual factors, the cost/price factor is less important than the Mission Suitability Factor but more important than the Past Performance Factor.”



Aircraft Support Services Pre-Solicitation ConferenceSource Selection Process

Mission Suitability Factor – Points Technical Capabilities 400 Management Plan/Program Resources 500 Safety and Health Plan 100

Price Evaluation Factor Total fixed price of the Baseline requirements including options Total price of the IDIQ Representative Task Orders multiplied by a

factor TBD by the Government Representative Tasks Plan (1 and 2 only) Fringe Benefit Chart Phase-In Plan




Past Performance Factor Three Categories of Ratings:

Excellent, Good or Poor Specific Areas:

Quality of Service, Timeliness of Performance, Cost Control, Business Relationships, and Customer Satisfaction




George PostellChief Aircraft Office COTR



Through partnerships with commercial and/or other Government agencies, NASA is restructuring existing methodologies in obtaining flight services.

The objective of this contract is:1) to support the expansion of the current NASA and other

Government partners’ ease of access to airborne platforms,2) to provide aircraft-related support services, and3) to encourage the maximum utilization of Government facilities for

commercial activities on a non-interference basis with the NASA mission activities ongoing at the facility

NASA is shifting its reliance toward commercially owned and operated aircraft. NASA is seeking to identify commercial aircraft that will be offered on a fee for service basis to the fullest extent feasible.



2.0 Operation of Fuel Farm

Purchase, receive and monitor the off-loading of all incoming jet fuel via truck tankers.

Dispense fuel to authorized aircraft not maintained or operated under this contract. The Contractor shall assess charges therefore, consistent with charges applicable for Government aircraft, directly to the aircraft owner or operator.

NASA maintains the farm, the Contractor the trucks. NASA prefers not to use NASA trucks. Maintenance is estimated to be 4-10 cents a gallon if NASA trucks are used to support non NASA activities.

NASA does not want to be in the fuel business!

$ Not to be priced separately

Aircraft Support Services Pre-Solicitation ConferenceBaseline Requirements


2.1 Maintenance of Airborne Science Flight Operations Aircraft – Medium-Sized Aircraft (Government-Owned P-3 or

commercial P-3 comparable aircraft)

Maintain the aircraft the aircraft and crew as required to meet the schedule.

2.1.a Government-Owned P-3 (Option 1: CY 1, Option 2: CY 2-5) Ops – Current and proficient pilots Scheduled maintenance (NASA tasks unscheduled) NASA provides parts

2.1.b Commercial P-3 Comparable Aircraft ((Option 3: CY 1, Option 4: CY 2-5) Ops – Current and proficient pilots Scheduled and unscheduled maintenance All parts to be provided by Contractor

$ To be proposed on a fixed monthly basis

Aircraft Support Services Pre-Solicitation ConferenceBaseline Requirements – Options


2.2 Mission Management Flight Operations and Maintenance of Small-Sized Aircraft(NASA-Owned Beechcraft B-200)

Contractor shall maintain the aircraft in an airworthy condition as required to meet the schedule.

To include: Access to current and proficient pilots as back up to NASA

pilots Scheduled Maintenance only Scheduling and manifestingAirport reservations




2.3 Control Tower Operations

Provide for Control Tower operations daily between 0700 and 1700, excluding weekends and Federal holidays.

Provide a Monthly Control Tower Report delineating the traffic count, identification of aircraft, call sign and dates.




2.4 Maintenance of Airborne Science Flight Operations Large Sized Aircraft

(NASA-Owned DC-8)

If this option is exercised, the Contractor shall maintain the aircraft and crew as required to meet schedule.

NASA-Owned DC-8 Ops – Access to current and proficient pilots Scheduled maintenance only NASA provides parts


Aircraft Support Services Pre-Solicitation ConferenceBaseline Requirements - Option


3.1 Mission Planning and Scheduling Services

Mission planning services are for planning future mission support, but do not include actual mission support. Shall encompass travel support for planning sessions.

Planning will include, but is not limited to: Required instrumentation Number of anticipated flight hours Maintenance required support Ground support equipment rentals Landing and navigation fees Transport of equipment and personnel to and from field sites

$ Cost reimbursable

Aircraft Support Services Pre-Solicitation ConferenceAircraft Support Services Pre-Solicitation ConferenceIDIQ Requirements


3.2 Engineering, Fabrication andInstallation Services

The Contractor shall be responsible for conducting the complete engineering, fabrication, and installation required for integrating payloads in the vehicles, from the preliminary design, to fabrication of required structure and any aircraft modifications, through the entire installation process.

$ To be proposed: Hourly rate for each labor category

Aircraft Support Services Pre-Solicitation ConferenceIDIQ Requirements


3.3 Airborne Science Flight Operations of Medium Sized Aircraft (NASA-Owned P-3 or Commercial

Aircraft Comparable in Capabilities to the NASA-Owned P-3 )

Medium sized aircraft will be used as remote sensing platforms in support of various NASA projects or missions, or other Government missions, such as instrument development, remote sensing, and scientific applications experiments with specific research goals and objectives.

$ To be proposed: Flight hour rate



3.4 Airborne Science Flight Operations of Small Sized Aircraft (Twin Otter/King Air/Citation class)

Small sized aircraft will be used as remote sensing platforms in support of various NASA or other Government missions, such as mission development, remote sensing, and scientific applications experiments with specific research goals and objectives.

To include: Crew and support personnel Travel and per diem Aircraft operations Mission peculiar support Fuel, oil and lubricants

$ To be proposed: Flight hour rate and daily rate



3.5 Unmanned Aerial Vehicle (UAV)

The Contractor shall provide UAV services capable of carrying between 10 and 70 pound payloads. These UAVs must be tested, proven, reliable aircraft ready to provide services in support of the science community.

To include: Crew and support personnel Travel and per diem Aircraft operationsMission peculiar supportFuel, oil and lubricants

$ To be proposed: Flight hour rate and daily rate



3.6 Airborne Science Flight Operations, Large Sized Aircraft (NASA-Owned DC-8 or Other Large NASA-Owned

Aircraft or Comparable Commercial Aircraft)

One or more large NASA-owned aircraft may be used as remote sensing platforms in support of various NASA or other Government missions, such as instrument development, remote sensing, and scientific applications experiments with specific research goals and objectives.

To include: Management and operation of aircraft in airworthy condition Travel, per diem and salaries of crew and support personnel Aircraft operations Mission peculiar support Fuel, oil and lubricants

$ To be proposed: Flight hour rate and labor rate



3.7 Mission Management Flight Operations, Small Sized Aircraft(King Air/ Twin Otter /Citation class)

3.7.a Commercially owned aircraft (10 to 50 flight hours per year) Fuel, oil and lubricants Crew and support personnel Mission peculiar support

3.7.b NASA Owned B-200 (200 to 300 flight hours per year) Oil and lubricants (excluding fuel) Crew as a back up to NASA pilots Mission peculiar support

$ 3.7.a To be proposed: Flight hour rate and daily rate

$ 3.7.b To be proposed: Flight hour rate and labor rate



3.8 Control Tower Operations

Services will be provided in accordance with Section 2.4 outside of designated operating hours. These services support range activities involving both the test range and airport activities, which occur normally an average of 3 days per month.

$ To be proposed: Hourly rate



3.9 Fixed Base Operator (FBO) Services

Services will provide aircraft fueling services, nitrogen/oxygen services, and marshalling/aircraft towing services to visiting aircraft which are not otherwise the responsibility of the Contractor under this contract.

$ To be proposed: Handling rate per aircraft, per day



3.10 Repair of Government Ground Support Equipment

NASA may direct the Contractor to perform maintenance or repair of Government Ground Support equipment.

$ Cost reimbursable



3.11 Repair of Government-Owned Aircraft

Unscheduled maintenance, repair, and parts for unscheduled maintenance and repair shall be provided by the Contractor.

Parts provided as available from NASA inventory Contractor will be reimbursed for parts purchased and labor

$ To be proposed: Hourly labor rate



3.12 JPTS Fuel

The Contractor shall be responsible for ordering on behalf of NASA, JPTS fuel and will handle JPTS fuel from the receipt of the fuel, transferring the fuel to the fuel truck, and delivering the JPTS fuel to the aircraft.

$ To be proposed: Handling fee per gallon


"information only"1 pre-solicitation conference & site visit june 7, 2004 aircraft...

Documents

aircraft support servicesdrfp

firm quantity of services

awardedcurrent contract

service contract

contract pbcthe government

day phasein contract

fixed price idiq

idiq portion