information data sheet - indian...

PROVIDE INFORMATION AT : [email protected]

Information Data Sheet Name & designation of Rly.Officers: Contact address and Fax No.: Requisite Information :

1. No of quarters in the Division /workshop/EMUs /production units as per the format below;

S.No.

Division Depot name

Type of quarter Total Supervisor Incharge

Contact details of incharge

example: I II III IV IVspl V VI 1 NDLS Ram Nagar 23 32 1 State Entry

Road 8 44 8

A.Gate 28 8 Total 59 40 44 0 8 0 1

2. Whether the storage capacity of bulk quantity is available for storage of new CFL and old replaced ICL at division and station/depot level

3. No. of Supervisors available under in charge of depot for the door to door distribution of CFLs to railways quarters

CFL Distribution Training

25‐26 June 2009

[Insert Region]

Jyotsna Goel / Nidhi Dhir

Outline

I. Railways hierarchy

II. Awareness campaign

III. What are you distributing? (description of goods)

IV. Accepting delivery of the CFLs

V. Handling and storage of CFLs

VI. Distribution of CFLs

VII. Collection, handling and storage of the old ICLs

VIII.Data capture

IX. Replacement of fused CFLs during warranty period

X. Disposal/recycling of fused and old CFLs

CONFIDENTIAL - NOT FOR DISTRIBUTION 2

1. Railways HierarchyInform

ation Flow


Role of Project Coordinators


Role of Division and Subdivision Heads

Division Heads:Overall accountability for distribution of CFLs and collection of ICLs in the divisionAccept CFLs from Philips and sign off on inspection reports (once signed off, any breakages or loss of CFLs is Railways responsibility)Arrange for transport of CFLs to subdivision headsSecurely store CFLs until available for delivery to subdivision Securely store collected ICLs until independent inspection

Subdivision HeadsCollect CFLs from division heads – ensure no breakages or loss during transportArrange for CFLs to be transferred to project coordinators in the divisionSecurely store CFLs until delivered to project coordinatorsLink between Division Heads and project coordinatorsCollect ICLs from project coordinators and transport to ICL storage facilities at Division level


What information do you need?

What is your project area? — How many households are there?

— What type of houses are they?

Where is your distribution point and storage facilities?— Have you nominated a distribution

point where Philips will deliver the CFLs?

— Where will the delivered CFLs be stored prior to distribution?

— How will you ensure the security of the store CFLs?


What information do you need?

Who will distribute the CFLs?— Do you have the contact details of

the persons distributing CFLs to the households in your area? When will you train these people?

— How will you raise awareness amongst households in your area?

Where will the old ICLs be stored?— How will you ensure the security of

the ICLs?

Who will complete the data capture forms?


2. Awareness campaign

How?— Advertising on electricity bills

— Advertising at Railways’ office on salary collection days (via posters, flyers, pamphlets etc)

— Notices at local community centres

— Distribution of flyers to local residents

Advertising should include: — Contact details for the project coordinator

— Where relevant, designated collection points in the area

— Conditions for participation (eg signing of deed of consent and allow for biannual inspection of CFL usage in sample households)


3. What are you distributing?

Compact fluorescent lamps (CFLs) from Philips

The CFLs come in 2 wattages:

How do you determine ICL wattage?

— See marking on bulb

— If marking has disappeared, use testing equipment to determine if 60 or 100W



Technical specifications of the CFLs:— Hourly life of 10,000 hours

— BC/B22d base (screw cap)

— 14W or 23W (displayed on bulb or ballast)

— Initial distribution: Cool daylight CFLs. Warm white CFLs may be provided depending on demand for these.

— High power factor (0.85)

— Printed with logo of Railways, CQC and the BEE

— Withstand Indian voltage swings

— Meet the requirements of IS 15111




The CFLS will be embossed with the logos of Indian Railways, Philips and CQC

This will allow for easy identification and prevent theft and aid in replacement of CFLs (only CFLs with logos can be replaced)

4. Accepting delivery of the CFLs


5. Handling and Storage of CFLs

Upon receipt from Philips, Division Head is responsible for security of CFLs

Breakages of CFLs after delivery by Philips and acceptance by Railways will be the responsibility of the Division Head

CFLs to be stored in a safe and secure facility until distribution and during distribution period


6. Distribution of CFLs


What is a High Usage Area?

An area where the light is on a minimum of 3.5 hours per day

Examples of high usage areas include:— Common area

— Kitchen

— Living room


Spot check of CFL installation

In both cases (door to door and collection points) spot checks need to take place to measure actual installment of CFLs within 2 weeks of distribution

Project Coordinators must visit 25% of the total participating households

Project Coordinators must report on:— Location of CFLs (high usage area or not?)

— Actual installment

If not properly installed:— Ensure proper installation

— If proper action is not possible (for example the CFL cannot be installed in high usage area as household use tube lighting instead) seek for an alternative high usage area or take back the CFL

— Update ledger

— Store CFL in storage room CONFIDENTIAL - NOT FOR DISTRIBUTION 16

7. Collection, handling and storage of collected ICLsProject coordinators must collect one functioning ICL for every CFL distributed

ICLs must be stored at the Division level in secure facilities prior to independent verification

ICLs shall be stored in boxes – with separate boxes for 60w and 100w ICLs.

Division Heads are responsible to ensure against loss or theft. In the event of any damage, theft, fire or any other problem, project coordinators shall immediately inform CQC and local police

Following successful inspection of ICLs by independent verifier, CQC will collect and arrange for disposal of ICLs


8. Data CaptureThere are two possible modes of data capture:

1. Entry in a hard copy ledger book (handwritten entry)

2. Electronic entry using palm pilots

A pilot distribution will take place to determine the best mode of data capture

Project coordinators must ensure that data capture is completed for every household that receives a CFL

The household receiving the CFL will then be required to sign the “deed of consent” (must be over 12 years of age) which provides:

— CQC shall own all carbon credits generated through the use of the CFLs

— The householders must keep the CFLs installed in the correct socket and not resell or remove the CFLs

— The project coordinator must be notified immediately if the CFL fuses, breaks or is otherwise not operational

— Allows CQC and the BEE to install monitoring equipment, monitor usage of the CFLs and undertake random spot checks of the CFLs


LedgerName of Division:

Name of Designated Supervisor:

Name of Colony:


Indian Railways Efficient Lighting –Saving Energy With Compact Fluorescent Lamp

Meter Number / Address

CFL wattage

ICL Wattage Date of ICLs stored

Date of CFL issued

Usage Areas Signature

14 23 60 100

Common Area Kitchen Living Room Other

Indian Railways (IR) has developed an energy efficient lighting project in the Railway quarters in association with C‐ Quest Capital, Bureau of Energy Efficiency (BEE) and Philips by replacing approximately 2.6 million incandescent lamps (ICLs) with Compact Fluorescent lamps (CFLs). CFLs available under this scheme will have burning life of 10,000 hours and meet the approved IS 15111 qualification set by the Bureau of Standards (BIS). CFLs offered under this scheme will be available free of cost*. *Terms and Conditions Apply.

Deed of Consent


Indian Railways Efficient Lighting – Saving Energy With Compact Fluorescent LampIndian Railways (IR) has developed an energy efficient lighting project in the Railway quarters in association with C‐ Quest Capital, Bureau of Energy Efficiency (BEE) and Philips by replacing approximately 2.6 million incandescent lamps (ICLs) with Compact Fluorescent lamps (CFLs). CFLs available under this scheme will have burning life of 10,000 hours and meet the approved IS 15111 qualification set by the Bureau of Standards (BIS). Energy efficient CFLs offered under this scheme will be free of cost and available on exchange with energy inefficient incandescent bulbs*. *Terms and Conditions Apply. (Person to whom Railway has allotted the house can sign the attached deed of Consent below.)

Terms and Conditions(1)Acknowledge and agree that CQC is entitled to all legal and beneficial rights to any emission reductions generated by the CFLs and all corresponding current or future certificates, benefits, credits and/or rights which includes without limitation, all Certified Emission Reductions (CERs) in connection with the emission reductions; (2)Undertake to keep the CFLs provided to me installed in the correct socket at all times and undertake not to resell or remove any of the CFLs;(3)Undertake to promptly notify the Railways Project Coordinator if a CFL fuses, breaks or otherwise becomes no longer operational.(4)Consent to the monitoring and/or verification of my energy and CFL usage by CQC and the Bureau of Energy Efficiency and the installation of monitoring equipment on the CFLs. (5)Consent to CQC and the Bureau of Energy Efficiency undertaking random spot checks and inspections of the CFLs.Name______ Meter No./Address_______ Date __________ Signature________

Palm Pilots

Palm pilots will be trialed on a pilot basis during the initial distribution

This has the advantage of immediate upload of the information into the database


9. Replacement of fused CFLs

Railways to instruct & encourage households to immediately return fused CFLs to collection points

The project coordinator must complete the replacement form for each returned fused CFL

If CFL fuses within first 3 years (prior to July 2012), Railways may issue a new CFL from the buffer stock— Complete relevant fields in replacement form

— Only fused CFLs can be replaced. If a CFL is damaged or broken during the storage, distribution or installation, CQC will not replace the CFLs

— If the replacement CFL fuses or does not work upon installation then a second replacement CFL shall be provided. If the second replacement CFL fuses or does not work, Railways shall not supply any further CFLs.


10. Disposal/recycling of fused CFLs

Fused CFLs to be safely stored by Railways until collection by CQC or Philips

At the end of the crediting period, Railways will be responsible for the disposal/recycling of the fused CFLs


THANK‐YOUAny Questions?


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