information and communication tools for consultation ...€¦ · 4 today’s schedule 9:30 in-house...
TRANSCRIPT
Information and Communication Tools for Consultation Management and for Monitoring IBA Implementation : Preliminary Findings
By Gabrielle J Lupien, IBA ImplementationProject ManagerWendake, February 16th 2017
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Presentation Plan
Mandate
Today’s Schedule
Low-cost Tools
Turnkey Solutions
Case Studies
o StakeTracker to Monitor IBA Implementation
o Collaboration between Nations via Stó:lō Connect
o SharePoint at the First Nations Summit
Important Considerations for Choosing a Tool
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Mandate
Which tools facilitate :a. the monitoring of IBA implementation ?b. referrals/consultation management ?
Namely for : Commitments tracking Centralization, organization and sharing
communications Mapping data
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Today’s Schedule
9:30 In-house application with Filemaker - Hugo Mailhot Couture Grand Conseil de la Nation Waban-Aki
10:30 Pause10:45 TLU Portal - Garry McDonald and Josh McAlpine
Aseniwuche Winewak Nation
11:45 Lunch13:00 PlanLab - Laura Johnson, Terri Lynn Morrison
and Mathieu Gray-LehouxMi’gmawei Mawiomi Secretariat
13:45 CKK - Dave NordquistAdams Lake Indian Band
14:45 Boreal-is - Jean-Claude Terrien Pinette Uashat mak Mani-utenam
15:15 Discussion and Demonstrations
Low-cost Options
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Microsoft Project
Sciforma Primavera KeyedIn
Turnkey Solutions
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Software-as-a-Service On-site Server
Start-up costs Reduced Significant
Annual fees Considerable None or minimal
Internet-dependant Access Yes No
Security Potentially very secure Community responsibilityBetter control of data
Customization Potentially easy Most flexibility
Start-up delay Rapid deployment Requires more time and human resources
SaaS VS. On-site Server
Turnkey Solutions
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Turnkey Solutions
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Turnkey Solutions
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Turnkey Solutions
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Turnkey Solutions
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Causes of the Referral Problem among BC FN• Complex and inconsistent procedures with uncertain results
• Overlaps in land claims and land use
• High variability in capacity for file management and analysis
• Volume and complexity of referrals
Effects of Referral Problem• Redundancies
• Delays
• Low response rate and minimal engagement
Collaboration between Nations via Stó:lō Connect
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Stó:lō Nation referral delivery processing delays
Source: Jessica Marie Morrison , Stó:lō Connect: A Case Study in Collaborative First Nation Referral Management, 2013, p. 29.
Collaboration between Nations via Stó:lō Connect
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Stó:lō organizations in the central and upper Fraser Valley in 2013
Source: Jessica Marie Morrison , Stó:lō Connect: A Case Study in Collaborative First Nation Referral Management, 2013, p. 25.
Collaboration between Nations via Stó:lō Connect
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refBase Stó:lōConnect
Délais, rédondances, faibles taux de réponse et d'engagement
Communication, collaboration, capacité et
certitude
Collaboration between Nations via Stó:lō Connect
Collaboration between Nations via Stó:lō Connect
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Source: Jessica Marie Morrison , Stó:lō Connect: A Case Study in Collaborative First Nation Referral Management, 2013, p. 43.
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SharePoint at the First Nations Summit
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SharePoint at the First Nations Summit
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SharePoint at the First Nations Summit
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SharePoint at the First Nations Summit
Strengths:
• Facilitates collaboration
• Accessible remotely
• Great filing system
• Powerful search function
• Access limited to authorized personnel
Weaknesses:
• Customization must be repeated (ex: version 2010 VS version 2013)
• Difficult to set-up
SharePoint at the First Nations Summit
SharePoint at the First Nations Summit
Whitehorse, Yukon – April 11th and 12th
Vancouver, C.-B. – June 5th and 6th
Records Management Bootcamp
Shared Drive Restructuring
Archives and Preservation
Planning for an Electronic Records and Management System
Building a Classification Scheme
Freedom of Information and Protection of Privacy Programs
Vancouver.arma.org/first-nations.html
First Nations Records and Information Management Symposium
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Important Considerationsfor Finding the Right Tool
• Identify your needs
• Develop a plan that identifies the roles and responsibilities of each team member
• Strengthen human capacity
• Forsee the unforseeable
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Important Considerationsfor Finding the Right Tool
Technical architecture
Data Governance
Human Resources
