info booklet 13 - sportstg · organisedby!clubs,!rgb’s!or!approvedorganisations.! members...

INFORMATION HANDBOOK

Members Information 2012/13

ARCHERY AUSTRALIA The sport of archery was introduced to Australia by the European settlers in the 18th and 19th centuries and is known to have been a flourishing social activity in the mid 1800’s. However, it wasn't until the late 1930s that archery was organised on an Australia-‐wide basis and first proposed by Dudley Preston, a leading archer in Western Australia. After an enforced interruption due to the Second World War, his proposal came to fruition at a conference of State delegates held in Sydney on 17-‐18 January, 1948. After the normal preliminaries, the first major item on the agenda was the motion that:

"The Archery Association of Australia be and is hereby formed." This motion was carried and therefore has to be regarded as the official date of birth of the Association. The meeting went on to consider matters of national and international associations and competitions, including a resolution to affiliate with FITA the International Archery Federation. The first Annual General Meeting of the Association was held in Sydney on the same weekend as the first National Championships -‐ 3, 4 and 5 October 1948. In 1993, the Archery Association of Australia changed its name to Archery Australia. The Association was for many years governed by a Board comprised of eight societies (Archery Society of NSW, Archery ACT, Archery Victoria, Archery Society of Tasmania, Archery South Australia, Archery Society of Western Australia, Archery Society of North Queensland and Archery Society of South Queensland). The day to day affairs of the association were managed by a part time Executive Committee. In 2001 the Board dramatically changed the constitution, allowing for a more streamlined modern structure following Best Practice Governance Principles. The Archery Australia Board now comprises of four elected and up to three appointed Board members. The day to day affairs of the association are managed by a full time Chief Executive Officer. Annually Archery Australia conducts National Championships -‐ Junior National Championships (Target Field and Clout), National Championships (Target, Field, Clout) in Open, Master and Veteran categories and Indoor National Championships. A wide variety of disciplines and equipment styles are catered for during National Championships. In 2008 Archery Australia introduced a new event “The Australian Open” which is an event modelled on the Olympic Games and World Championship Match Play Formats. This event is also open to any archer worldwide to enter and win. Australia first entered International Competition at the FITA World Target Championships in 1965 and its first international medals were won by Graeme Telford and Hans Wright in 1969 (bronze medals in the Target and Field Championships respectively). Australia was represented when Archery re-‐entered the Olympics in Munich in 1972 and has been represented at each Olympic Games since. Australia hosted the 29th FITA Target World Championships in Canberra in 1977 and the 34th FITA World Target Championships in Adelaide in 1987. In Adelaide the Grand FITA event was introduced, which was the first attempt at a progressive elimination competition and the forerunner of the current Match Play event conducted at National Championships, World Championships and Olympic Games. In 2002 the FITA World Field Championships were conducted in Canberra. For a full list of Archery Australia medal winners go to the Archery Australia website www.archery.org.au and look under Hall of Fame


What Is Archery Australia? Archery Australia is a not for profit community and membership based organisation recognised by government at all levels as the National controlling body for the sport of archery in Australia. Archery Australia comprises of three levels on management, Archery Australia Office and Board, state based Recognised Governing Bodies (RGBs) and local Clubs. The National level of the sport provides standardised rules and regulations, policy and procedures, awards and classifications while delivering open and fair events and equity as well as participation at all levels of the sport. The National level also represents the interests of it members to government, other sporting organisations and the international archery federation. Archery Australia as well as Recognised Governing Bodies and Clubs are committed to the development and growth of the sport in all disciplines. Archery Australia is committed to the provision of the highest standard of instruction, coaching, officiating and sports management for all levels of the sport, Youth, Senior, Master, Veteran and elite levels. Archery Australia through Recognised Governing Bodies and Clubs will develop, foster and promote Archery as a recreation and competitive sport for all.

Archery Australia achieves this through the Board and National Office and

1. Is the recognised governing body for the sport in Australia

2. Is an integrated sport federation with State associations and an extensive club network in all facets of the

sport

3. Maintains a status as the National Governing Body of the sport by Federal, State and local governments

4. Maintains a status as the recognised governing body of the sport of Archery by the Australian Sports Commission and AIS

5. Is a Member of World Archery (formerly FITA), Member of the Oceania Archery Federation and Asian Archery Federation

6. Is the governing body for Archery with the World Masters Games Association and Australian Masters Games

7. Is a founding and active member of the Archery Alliance of Australia

8. Is a member of the Australian Olympic Committee, Australian Paralympic Committee, Australian Commonwealth Games Association, Australian University Sports, Outdoor Recreation Industry Council

9. Maintains a fulltime National Office providing a visible presence for the sport 10. Acts as an effective communications channel with International Federations 11. Acts as an effective communications channel with Federal, State and local governments 12. Provides administrative support for RGBs and Clubs, including when they are applying for grants 13. Is responsible for selection and support of National Teams to World Archery Championships, World Games,

Para Championships, Olympic Games, Paralympic Games, Commonwealth Games

14. Is the voice of archery at the national level in the Media

15. Maintains a National Member Database to provide improved member management and communications at all levels

16. Maintain policies and procedures, which provide consistency and transparency to all


17. Provides clear and consistent Rules and Regulations by and under which the sport operates in Australia Nationally or through RGB and Clubs, Archery Australia provides or facilitates: 1. Event registration and recognition 2. National Archery Championships 3. Registration of events with World Archery 4. National and Australian Records 5. National Rankings, some RGBs also provide State Ranking 6. Standardised rules and regulations and policies and procedures 7. Australian based Performance Awards and Classifications 8. International Performance Awards 9. Ability to compete on the world stage in archery and represent Australia at World Championships, World

Cups, World Games and Olympic Games (recurve) 10. Insurance policy including Public Liability, Personal Accident, Professional Indemnity and Association Liability 11. Ability to visit and shoot on a reciprocal basis at over 130 clubs within Australia 12. Ability to shoot in events and at clubs in up to 150 World Archery member countries 13. Ability to shoot at Archery Alliance Clubs and compete at Archery Alliance events 14. Training and accreditation for Judges 15. Training and accreditation for instructors and coaches

How is Archery Australia Funded?

Archery Australia is funded from individual subscriptions paid annually. These funds are used to manage the day-‐to-‐day operation of the sport. Without such income the sport could not operate and archery and the interests of its members could not be represented to government and the sporting industry. The High Performance Program is partly funded from annual subscriptions although the majority of funding comes from the sponsorship of the Australian Sports Commission. Archery Australia principal sponsor. Australian Sports Commission

RGB Throughout this booklet you will have noticed the term RGB. It stands for Recognised Governing Body which is the regional divisions of Archery Australia although some people refer to it as Regional Governing Body.


In short it relates to the eight state governing bodies that make up Archery Australia. It was identified some time ago that the term “state body” was not appropriate such as with North and South Queensland in particular as South Queensland extends into northern NSW so RGB is used. Each RGB have an elected Committee of Management who manage the day to day affairs of the sport at a local level as well as conduct tournaments and carry out activities and programs for the growth and development of the sport in their state. Importantly the RGB is the channel of communications with clubs and individual members. REGISTRATION FEES Each year you pay fees to your club, you should be fully aware of how these fees are distributed. The fee you pay is split between your Club, RGB and Archery Australia. The club component, which is usually the majority of the fee, is used to manage the day-‐to-‐day operations of your club. The club sends a portion of your fees to the RGB; the RGB retains their portion of the fees and then sends the remainder onto Archery Australia unless of course if you have paid by Credit Card (through IMG) where the payments are split automatically, this fee formally registers you with the RGB and Archery Australia Inc. The RGB component of the fees is used to manage the day-‐to-‐day affairs of the RGB as well as carry out activities and programs, for the growth and development of the sport in the state. Importantly the RGB is the channel of communications between Archery Australia, clubs and individual members. The Archery Australia component of the fee is used to manage the sport as detailed in the previous section. Archery Australia is affiliated to a number of International Oganisations

World Archery (formerly known as FITA) Oceania Archery Confederation Australian Olympic Committee Australian Commonwealth Games Association Australian Paralympic Committee Asian Archery Federation World Crossbow Shooters Association Australian Archery Hall of Fame

ARCHERY AUSTRALIA BOARD

The National level of Archery Australia is managed by a Board who are elected every 4 years by the members (RGBs). The Board can also appoint up to 3 other members.

ARCHERY AUSTRALIA OFFICE Archery Australia maintains a national office in Sydney, which carries out day-‐to-‐day administration activities dealing with RGBs, Clubs, sponsors, government and corporate organisations, World Archery and other international archery organisations as well as the general public and media. All correspondence to Archery Australia should be sent to –

P.O. Box 54, Panania NSW 2213 Email [email protected] Phone 02 9772 2995 Fax 02 9772 2749

COMMUNICATIONS

Communications is a major issue and it’s very difficult to keep everyone informed and up to date. In the past communications has been through the RGBs, this will continue but information is also sent direct to clubs to speed up the process and reduce the administrative burden for RGBs.


It is hoped each club will have a system in place that allows them to pass on such information direct to individual members, check with your club to ensure they have a system in place. Many clubs have set up internal email communications with members as well as a Notice Board at the club. Most information is also posted on the Archery Australia website www.archery.org.au under ‘What’s New”. We have also started up an Archery Australia Facebook page. We have found Facebook to be an easy and effective way of communicating with a large number of people. The Facebook page is intended to be a line of communications with members and anyone interested in Archery, it is not intended as a facility where people can chat and make personal posts. For this reason we do not accept people as friends. Facebook is simple and easy to use and very safe and secure despite the news reports about privacy issues, this only happens when you allow your personal information to be made public. In particular to ensure you obtain the latest communications from Archery Australia, your RGB and Club your email address should be up to date in the database, you will then receive regular communications. NATIONAL MEMBERSHIP DATABASE This year Archery Australia has introduced a National Membership Database. The database is proved by and managed by IMG Sports Technology Group for Archery Australia and includes a Website, National Membership Database, Online Shop, Online Tournament Registration System and Online Tournament Entry System. This new database provides Archery Australia, RGBs and Clubs as well as individual members with the ability to manage they own details in an efficient and timely manner.

Clubs will provide their members with a Password and Login, which will enable them to login to the database to view and update their personal details. Using the login and password members will also be able to pay subscriptions online by Credit Card. This system makes it much easier and much quicker to pay fees.

Instead of the many months it used to take to receive a membership card or for new members a member number, which in the past was due to the long-‐winded manual system that was in place, cards can now be issued within approximately 5 days of the member being entered into the database.

If you have not been provided with a Login and Password or have not been offered the ability to pay your fees on line, contact your club to ensure they have set you up in the system.

AWARDS Archery Australia recognises members for service to the sport and as a reward for outstanding performances. Life Members Life Membership is granted by the Archery Australia Inc Board in recognition for outstanding services. The Gold Plaquette Award The Gold Plaquette award is presented for the recognition of exceptional service to the Association at National Level or for outstanding success in competition within the sport. It is awarded in normal circumstances only to Association members who have given such service or gained such achievements over a period of at least ten years. The Silver Plaquette Award The Silver Plaquette award is presented for the recognition of distinguished service or achievement within the Association at National Level for at least seven years. It is also available for non-‐members or organizations for distinguished service to archery at National Level. The Bronze Plaquette Award


The Bronze Plaquette award is presented for the recognition of outstanding achievement or honorary service to archery at National or Society Level for a period of at least five years. It may be granted to members, non-‐members or organizations.

ARCHERY AUSTRALIA 'S POSITION ON DOPING

Archery Australia condemns the use of performance enhancing drugs and doping practices in sport. The use of performance enhancing drugs and doping practices is contrary to the ethics of sport and potentially harmful to the health of Athletes. Archery Australia has developed an extensive Anti Doping Policy which has been approved by ASADA and the Australian Sports Commission; all members are expected to comply with the policy. A copy of the policy can be found on the Archery Australia website www.archery.org.au Athletes and their physicians must take every care to ensure that the therapeutic use or administration of substances does not contravene this policy. The only legitimate use of drugs in sport is under the supervision of a physician for a clinically justified purpose. Archery Australia aims to stop doping practices in sport by:

• Complying with ASADA, WADA, FITA and ASC anti doping policies • Educating and informing persons about drugs in sport issues, and • Supporting the drug testing programs and education initiatives of AUSTRALIAN SPORTS DRUG

AGENCY (ASADA) and other Drug Testing Authorities. For more information contact the Anti Doping Controller [email protected] or see the Archery Australia Anti Doping Policy on the Archery Australia website www.archery.org.au.

NATIONAL CHAMPIONSHIPS

Each year Archery Australia conducts the National Youth Championships and National Championships as well as the Australia Open. These championships are hosted by local committees usually under the control of an RGB on behalf of Archery Australia. The National Youth Championships caters for all youth age divisions and equipment categories while the National Championships caters for Open, Masters and Veteran divisions and all equipment categories. The philosophy behind the Youth National Championships and the National Championships is an event for all, catering for all ages and equipment disciplines while maintaining the history of the sport by conducting Target, Field and Clout events. The Australia Open has a focus on elite competition catering for only Recurve and Compound archers only with events that are contested at World Championships and World Cup events. The Australian Open attracts elite archers from around the world and offers prize money as well as value in kind awards. Each year we have also conduct a separate National Crossbow Championships aimed at enhancing and grow this discipline.


The National Indoor Championships is also conducted annually and is held in conjunction with the RGB State Indoor Championships. As shooting conditions for indoor can be controlled this enables us to conduct an event in many locations allowing many hundreds to compete and be involved. NATIONAL TEAMS Each year Archery Australia supports teams to International Events. Due to funding limitations teams are usually self funded, although we do provide financial support with entry fees and uniforms. The Australian Sports Commission through our High Performance Sponsorship, provides funding support for archers attending major events such as World Championships and World Cup events. We have clear guidelines on team selection both for World Championships and Non World Championship events these can be found on the Archery Australia website www.archery.org.au in the Policy and Procedures section. Teams to major events such as World Championships and Olympic Games are selected following a selection process. For minor events such as the Oceania Championships and Trans Tasman, selection is based on either specific selection procedures or the Non World Championship selection procedure. AUSTRALIAN and NATIONAL RECORDS Archery Australia maintains an extensive list of Australian Tournament and National Championship Records. Australian records are records shot by members in registered tournaments while National records are shot at National Championships. Archery Australia also operates National Ranking Lists; these lists can be viewed on the Archery Australia website www.archery.org.au To provide greater opportunities for archers to shoot qualifying and ranking scores as well as shoot regularly in competitions which will assist in improving and raising the standard of archers, Archery Australia allows clubs and RGBs to conduct QRE tournaments. You can also claim Australian records at QRE tournaments as long as the event is under the control of an AA Judge. Scores shot at FITA registered tournaments anywhere in the world can also be submitted for qualifying and ranking purposes.

TOURNAMENTS AND CLUB EVENTS

RGBs and Clubs conduct regular tournaments and events catering for all divisions, genders and abilities. Most clubs on a weekly basis conduct regular club shoots and activities again catering for all divisions, genders and abilities. Ask your club about their calendar of activities and events and improve your performance and enjoyment of the sport by claiming awards by getting involved with these activities.

QUALIFYING and RANKING EVENTS (QRE) Archery Australia operates a number of National Ranking Lists as well as providing funding support for elite archers who maintain high performance standards. Archers seeking selection into National Teams need to shoot the necessary minimum qualifying scores (MQS) to be eligible. These MQS’s can only be shot in tournaments. QRE’s have been developed to provide archers with additional opportunities to obtain these scores as well as provide additional competition training. QRE tournaments can be organised by clubs, RGB’s or approved organisations.


QRE are intended to provide additional training for archers, by shooting at every opportunity archers will improve and raise their standard. QRE’s must be shot strictly to World Archery rules and any additional requirements noted in the guidelines. Ideally a Judge should be in attendance. There must be a minimum of 4 archers competing. Clubs and RGB’s are invited to apply to Archery Australia to conduct QRE’s and assist in growing and developing the sport, information can be found on the Archery Australia website or ask your RGB or contact the Archery Australia Ranking Coordinator, Lindsay Webb on [email protected] INSURANCE Archery Australia offers members, RGB’s and clubs a range of Group Insurance coverage, the fee for this insurance is covered by your Archery Australia registration fee.

Public Liability This policy provides cover for members while shooting at club activities and non-‐members who volunteer to work at tournaments, working bees or non-‐shooting club activities. Volunteers and members are also covered against personal injury while involved in these activities. The Archery Australia Public Liability policy covers each individual member, clubs, Regional Governing Body (RGB) and Archery Australia against Public Liability claims. This insurance covers you in the case of injury or damage to another person or property. Everyone shooting at a club venue or engaged in a club activity MUST be a member of Archery Australia; non members are not covered by Archery Australia and if an incident occurs and there are non members in shooting or the incident the insurance may be cancelled and the club committee and each member personally responsible. For your protection you should ensure that everyone shooting at your club is a member of Archery Australia Inc. Remember if a non member is shooting and there is an accident the club, each member and the club Executive may be personally liable for any claims. To provide protection to people undertaking instruction or archers visiting your club Archery Australia Inc offers Temporary membership.

Personal Accident We also offer members limited Personal Accident Insurance which relates to injuries caused during the insured period and which are directly related to performing archery and archery related activities.

Temporary Membership

Archery Australia also offers both RGB’s and clubs temporary membership, which covers non members undertaking instruction or visiting the club.

Volunteer Insurance This policy provides for both members and non-‐members who volunteer to work at tournaments, working bees or non-‐shooting club activities. Volunteers and members are covered against personal injury while involved in these activities.

Association Insurance (Directors and Officers Liability) Archery Australia provides RGB’s and clubs, Association Insurance (previously known as Directors and Officers liability). In the past this was not possible unless each RGB and Club provided audited financial statements but the insurance industry has recently introduced a new policy that provides insurance to all management levels of any incorporated RGB’s or clubs. Non-‐incorporated clubs and RGBs are not covered under this policy unless then can provide audited financial statements for the previous two years.

Professional Indemnity

Archery Australia Inc provide Professional Indemnity Insurance which covers officials (coaches and judges) undertaking their duties.


Travel Insurance Archery Australia provides a comprehensive and competitive Travel Insurance Policy the policy covers Archery Australia Officials and Team Members but can be extended to individual members and their immediate family traveling to archery events. If a member wishes to be included on this policy they should submit the request form available on the Archery Australia website www.archery.org.au and they will be added to the current policy. Note there may be a fee changed by the insurance company.

TOURNAMENT and SHOOTING AWARDS

Archery Australia in conjunction with FITA offers members a wide range of incentive awards and performance medals which include-‐

FITA Star – Recurve

These awards are available to recurve archers shooting FITA Star registered tournaments.

Available in 1000, 1100, 1200, 1300, 1350 and 1400

FITA Star – Compound

These awards are available to compound archers shooting in FITA Star registered tournaments.

Available in 1000, 1100, 1200, 1300, 1350 and 1400

FITA Target Award

Available free of charge from FITA to any archer shooting in FITA registered, 70m Round, Indoor, FITA 900 or Half FITA rounds.

Available in – White, Black, Blue, Red, Gold and Purple; refer to Archery Australia website for score levels.

FITA Arrowhead Award Available from FITA to archers shooting in FITA registered Field Tournaments. Available in – Green, Brown, Grey, Black, White, Silver and Gold; refer Archery Australia website for score levels.

Claimable for Compound and Recurve archers shooting RED pegs and Barebow Recurve archers shooting BLUE pegs.

Archery Australia offers other tournament incentive awards to compliment the range of FITA awards, these include -‐ Australian Star Awarded to archers shooting in FITA events but due to equipment or age category are not eligible for FITA Star awards such as longbow, crossbow, all youth categories, master or veterans. Recurve & Compound Longbow 800, 900, 1000, 1100, 1200, 1300, 1350 and 1400 600, 700, 800, 900 and above Crossbow 750, 800, 830, 860, 890 and 920. Field Pins Awarded to archers who shoot 3 arrows in the Gold (Field All Gold) or 3 arrows in the X ring (Perfect)


for Field Archery. All Gold Awarded to archers who shoot 6 arrows in the GOLD. Comes with a replaceable insert for the various distances. Available in 3 colours, Bronze for Club shoots, Silver for State Championship events and Gold for National events. Perfect Ten

Awarded to archers who shoot 6 arrows in the 10 ring. Comes with a replaceable insert for the various distances. Available in 3 colours, Bronze for Club shoots, Silver for State Championship events and Gold for National events.

Distance Inserts

Available for all distances and target face sizes.

CLASSIFICATION AWARDS

Archery Australia also offers a range of classification awards, rewarding archers for their performance. There are 10 levels of awards Elite Gold, Elite Silver, Elite Bronze Grand Master Bowman, Master Bowman, Gold, Red, Blue Black and White. Classification awards are available for Target, Field, Indoor and Clout. Classification badges come with replaceable centers to indicate the level of the award. Elite Gold, Elite Silver, Elite Bronze Grand Master Bowman and Master Bowman can be claimed annually.

How do you claim an Award?

For FITA Stars, Australia Stars and shooting performance awards indicate the award you wish to claim on your scorecard. The tournament organizers or your club will claim the award for you. Classification awards can be claimed through your club.

Where do you obtain the Awards from?

Awards can be purchased from your club or RGB. RGSs usually keep stocks of Gold, Red, Blue, White and Black levels, other levels can be purchased through your Club from Archery Australia POLICY AND PROCEDURES

Archery Australia has developed and manages a number of Policies and Procedures which direct the National Association and can be used by RGB’s and clubs as models for the establishment of their own Policies and Procedures. Some of these policies include –

• Club Operational Manual • Safety Policy • Tournament Management Policy • Scorecards • Member Protection


• Pregnancy Policy • Trans-‐Gender Policy • Photographic Policy • Classification and Rating Program • Team Qualification and Selection Policy

See the Archery Australia website www.archery.org,.au under “Policies and Procedures” for a full list.

NATIONAL OFFICE Archery Australia Inc P O Box 54 Panania NSW 2213

Telephone 02 9772 2995 Fax 02 9772 2749 Email [email protected] Website www.archery.org.au

Proudly sponsored by

Affiliated with

Associate Member with

SPONSORS

info booklet 13 - sportstg · organisedby!clubs,!rgb’s!or!approvedorganisations.! members...

Documents