industry prospectus - soho · the society of hematologic oncology (soho) was established in 2012...

Society of Hematologic Oncology

7th Annual Meeting and Exposition

September 11-14, 2019

Houston, Texas, USA

INDUSTRYPROSPECTUS

1

lETTER fROM THE CHAIRMEN

1

Dear Colleagues and Friends,

The Society of Hematologic Oncology (SOHO) was established in 2012 with aims to promote worldwide

research, education, prevention, clinical studies and optimal patient care in all aspects of hematologic

malignancies. Organized by its founders and a world class steering committee, SOHO is the only society

specific to the field of hematologic malignancies.

On behalf of the SOHO program committee, it gives us great pleasure to announce the SOHO Annual

Meeting, scheduled for September 11-14, 2019 at the Hilton Americas in Houston, Texas and to invite

you to be a part of this premier event!

The SOHO Annual Meeting is the leading meeting that focuses solely on new advances and practical

clinical applications in the field of hematologic malignancies. The speakers are a multidisciplinary group

of internationally recognized experts that represent the spectrum of these diseases. This year, we expect

more than 1,000 hematologic malignancy experts to attend the 3.5-day meeting and participate in a

number of educational formats including general sessions, meet-the-professor sessions, satellite

symposia, debates, plenary sessions, patient case presentations, poster presentations and informal

exchanges.

There are many opportunities for industry to support the meeting via tradeshow exhibition, satellite

symposium participation, exclusive sponsorship options and other possibilities. Each opportunity promises

to provide a significant presence for companies during the meeting.

All support opportunities will be awarded on a first-come, first-served basis. Further details may be found

in the enclosed prospectus. Please note the following deadline:

Applications for Support Opportunities are due no later than June 1, 2019.

If you would like additional information or have any questions regarding the meeting, do not hesitate

to contact our educational partner, JWC COVENANT, at 1 (281) 364-7387 ext 201 or by e-mail at

[email protected].

Ching-Hon Pui, MD Hagop Kantarjian, MD Emil J Freireich, MD

SOHO President & Chair SOHO Secretary SOHO Past-President

SOHO 2019 Co-Chair SOHO 2019 Co-Chair SOHO 2019 Co-Chair

HIlTON AMERICAS, HOUSTON, TExAS, USA | 11–14 SEPTEMbER 2019

22

Letter from the Chairmen ........................................................................................................................................ 1

Industry Support ........................................................................................................................................................ 3

Platinum Package ....................................................................................................................................... 3

Gold Package ............................................................................................................................................. 4

Silver Package ............................................................................................................................................. 4

Bronze Package .......................................................................................................................................... 4

Package Summary ...................................................................................................................................... 5

Supporter Opportunities ......................................................................................................................................... 6

Exhibitor Information .............................................................................................................................................. 7

Exhibit Benefits .......................................................................................................................................... 7

Exhibit Space Cost ..................................................................................................................................... 7

Exhibitor Service Manual .......................................................................................................................... 7

Exhibit Location & Hours .......................................................................................................................... 8

Exhibit Move-In/Move-Out ........................................................................................................................ 8

Exclusive Exhibitor Only Opportunities ................................................................................................................. 8

Industry Expert Session .............................................................................................................................. 8

Meeting Rooms ......................................................................................................................................... 9

Email Broadcasts ........................................................................................................................................ 9

Advertising Opportunities ...................................................................................................................................... 10

Ancillary Event Information ................................................................................................................................... 15

Black Out Times ......................................................................................................................................... 15

Independent Satellite Symposia .......................................................................................................................... 16

ISS Benefits ................................................................................................................................................. 16

ISS Time Slots & Fees .................................................................................................................................. 17

ISS A/V Specifications ............................................................................................................................... 17

Important Dates ...................................................................................................................................................... 18

Contact Information ............................................................................................................................................... 19

TAblE Of CONTENTS

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Industry Support Opportunities

The Society of Hematologic Oncology Seventh Annual Meeting (SOHO 2019) offers a forum for industry

supporters to participate in the exchange of information and ideas surrounding cutting edge developments

in the hematologic malignancies field. The planning committee, faculty and attendees alike appreciate the

support of our industry partners. Without your contributions, educational events such as SOHO 2019 would not

be possible.

INDUSTRY SUPPORT

(...cont. on p. 4)

Platinum Supporter Package (> $150,000)

Our platinum supporter package includes the following:

• Two Invitations to the Faculty Dinner Gala—Two Representatives of your company will have an opportunity

to attend this premier off-site event to be held on Thursday, September 12, 2019.

• Meeting Room—Exclusive one time use of a meeting room during an approved specified time period that

you select. Time slots are provided on a first-come, first-served basis. Note that the supporter is responsible

for additional expenses such as food/beverage and audiovisual needs.

• Special Recognition Award—Special recognition and Award presented to a representative of your company

during the Welcome Reception. The award recognizes the ongoing support of your company in the field of

hematology/oncology.

• Pre-Event Attendee Direct Mail List—One-time use of the pre-event attendee mail list.

• Post-Event Attendee Direct Mail List—One-time use of the post-event attendee mail list.

• Supporter Listing— Platinum Level acknowledgement in the SOHO 2019 meeting materials.

• Floor Plan Listing—Company name listed on floor plan in meeting program.

• Home Page Link—Company logo and link to your website on the SOHO 2019 website.

• Conference Passes—Six full access meeting passes.

• Banner Signage—Banner signage will be displayed in a prominent location acknowledging your company’s

support (eg, WiFi lounge, gourmet coffee bar, poster area, etc).

• Conference Bag Insert—One piece of your literature will be placed in the official SOHO 2019 conference

bag. Note that literature requires preapproval by the SOHO 2019 Planning Committee.

• Award Banner—A company banner will be displayed in a prominent location within the convention area

identifying your company as a SOHO 2019 Award Winner for significant contribution to the

hematology/oncology field.

SUPPORT PACkAgES


4

PlUS one of the following items:

• Attendee Hotel Room-Drop—One-time drop of your handout to all attendees of the SOHO 2019 Conference

staying at the official conference hotel(s).

gold Supporter Package (> $100,000 - 149,999)

Our gold sponsorship package includes the following:



• Supporter Listing—Gold Level acknowledgement in the SOHO 2019 meeting materials.

• Floor Plan Listing—Company name listed on floor plan in meeting program.

• Home Page Link—Company logo and link to your website on the SOHO 2019 website.

• Conference Passes—Five full access meeting passes.

• Conference Bag Insert—One piece of your literature will be placed in the official SOHO 2019 conference

bag. Note that literature requires preapproval by the SOHO 2019 Planning Committee.

Silver Supporter Package (> $50,000 - 99,999)

Our Silver sponsorship package includes the following:



• Supporter Listing—Silver Level acknowledgement in the SOHO 2019 meeting materials.

• Website Listing—Company acknowledgement on the SOHO 2019 website.

• Conference Passes—Four full access meeting passes.

bronze Supporter Package (> $10,000 - 49,999)

Our Bronze sponsorship package includes the following:

• Supporter Listing—Bronze Level acknowledgement in the SOHO 2019 meeting materials.

• Website Listing—Company acknowledgement on the SOHO 2019 website.

• Conference Passes—Two full access meeting passes.

(...con’t) SUPPORT PACkAgES

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PACkAgE SUMMARY

FEATUREPLATINUM PACKAGE

(> $150,000)GOLD PACKAGE

(> $100,000–149,999)SILVER PACKAGE

(> $50,000–99,999)BRONZE PACKAGE(> $10,000–49,999)

Meeting Passes 6 5 4 2

Supporter Listing

Website Listing

Pre-Event Direct Mail List

Post-Event Direct Mail List

Home Page Link

Floorplan Listing

Conference Bag Insert

Banner Signage

Hotel Room Drop

Award Banner

Special Recognition Award

Meeting Room

Faculty Dinner Invitations


6

SUPPORT OPTIONS DESCRIPTION AMOUNT AVAILABLE

Independent Satellite Symposia

Exclusive 1.5-hour time slot for one morning Independent Satellite Symposium. $75,000 4

Industry Expert Session

Exclusive 1-hour time slot for one midday or evening Industry Expert Session. $60,000 6

Meet-the-Professor Sessions

Company name on signage outside of MTP area.

Four sponsorships available at $25,000/each –or– Exclusive sponsorship at $100,000$25,000 4

Poster SessionCompany name on signage at entrance to poster session area.

Two sponsorships available at $50,000/each –or– Exclusive sponsorship at $100,000$50,000 2

WIFI LoungeAs attendees connect their devices to the secure WIFI network during the meeting,the Sponsors website of choice will appear.

$50,000 1

Welcome Reception

Prominent signage during reception with company acknowledgement on cocktailnapkins and special recognition by meeting chairmen at the event.

Three sponsorships available at $15,000/each – or– Exclusive sponsorship at $45,000.

$15,000 3

Conference Bag Insert

Company logo displayed on official Conference Bag given to all meeting atten-dees. Opportunity to insert one item.

Two sponsorships available at $25,000/each – or– Exclusive sponsorship at $50,000.

$25,000 2

Gourmet Coffee Bar

Opportunity to display corporate materials in Gourmet Coffee Bar area. Companylogo on napkins.


$10,000 2

Conference PenExclusive sponsorship, company name printed on conference pen. Distributed toall attendees at registration.

$12,500 1

Hotel Room Key

Exclusive sponsorship. Branded hotel room key for attendees staying at the HiltonAmericas in Houston.

Two sponsorships available at $15,000/each –or– Exclusive sponsorship at $30,000.

$15,000 2

Conference Notepads

Exclusive sponsorship, company name printed on conference writing tablet. Distrib-uted to all attendees.


$7,500 2

Conference WebsiteSupporter

Company name on conference website with link to your homepage. $5,000 unlimited

SUPPORT OPPORTUNITIES


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Exhibitor benefits

• Complimentary listing of company name and booth number in the SOHO 2019 Program and Abstracts

Book/Final Program (provided to all registered attendees)

• Listing on the SOHO 2019 website

• Complimentary registrations for each exhibitor including full meeting badge(s)

• Attendance at the SOHO 2019 Welcome Reception and Poster Session

• Access to education programs, meet-the-professor sessions and informal events

• Complimentary On-Site Program and Abstract Proceedings for each exhibiting company (provided at ex-

hibitor registration)

• Other benefits related to each support opportunity as described in other sections of this prospectus

Exhibit Space Costs

The cost of one standard exhibit space is $10,000 which includes a 10 x 10 ft draped booth, one draped table,

two side chairs, one waste basket and an identification sign. Two meeting badges are provided with each 10

x 10 ft space. Registered exhibitors may order additional services from the official meeting service contractor.

In addition to the standard exhibit space, a limited number of premium spaces such as corner booths, exhibit

islands, semi-islands, and exhibits located near exhibit floor attractions are priced accordingly.

Exhibit Service Manual

The Exhibitor Service Manual will be available online in early February.

The exhibitor service manual includes information on shipping, furniture, booth accessories, lead retrieval,

material handling rates, utility specifications and charges, carpet rental and cleaning, signs, security service,

telephones, freight services, internet, audio/visual equipment, computer rental, photography services, porter

and floral services. Order forms and rate schedules are included.

ExHIbIT INfORMATION

ExHIbIT DESCRIPTION COST PRICE

10 x 10 ft standard exhibit space $100/sq ft $10,000

10 x 10 ft premium exhibit space $125/sq ft $12,500



10 x 10 ft nonprofit exhibit space $ 35/sq ft $ 3,500

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Exhibit location and Hours

Located at the Hilton Americas-Houston on Level 4, Grand Ballroom.

Exhibit Day/Time* Exhibitor Move-In*

• Wednesday, Sept 11, 2019 8:00 AM–5:30 PM • Tuesday, Sept 10, 2019 10:00 AM–11:59 PM

• Thursday, Sept 12, 2019 8:00 AM–6:00 PM • Wednesday, Sept 11, 2019 Until 8:00 AM

• Friday, Sept 13, 2019 8:00 AM–5:30 PM Exhibitor Move-Out**

• Saturday, Sept 14, 2019 8:00 AM–12:30 PM • Saturday, Sept 14, 2019 1:00 PM–5:00 PM

*Hours are subject to change.

**Early move-out requests MUST be arranged through SOHO Exhibits Management. Please contact Belinda Melder at

[email protected] to submit your request.

(...con’t) ExHIbIT INfORMATION

Exclusive Exhibitor-Only Opportunities

SOHO offers exclusive exhibitor only opportunities to help provide your company with maximum exposure and

raise your visibility at this premier hematologic oncology event. Your exhibit booth is just the beginning!

Industry Expert Session

Industry Expert Sessions provide an opportunity for exhibitors to present live non-accredited educational

sessions, highlighting a new service or on the development of a particular product for SOHO attendees.

Exhibitors with secured contracted 2019 Annual Meeting exhibit space are eligible to apply to participate in

a Session slot. Session slots may be reserved for $60,000 each and will be awarded on a first-come, first-served

basis.

Industry Expert Session Include

• Seating for SOHO attendees

• Standing lectern with microphone, projector, confidence monitor and screen at the center of the stage

area

• Wireless microphone on a stand in the center of the room for audience Q&A

• Draped six-foot table for literature

• Plated food and beverage

Room set, including seating and stage, cannot be modified. Any additional A/V needs should be ordered in

advance and the costs are the responsibility of the exhibitor.

Industry Expert Sessions will be promoted in the SOHO online and printed meeting programs. SOHO will provide

Expert Session sponsors with the 2019 SOHO Annual Meeting advance registration mailing list.

Please see the SOHO Industry Expert Session Policies and guidelines for additional information.

ExHIbITOR OPPORTUNITIES

(...cont. on p. 9)


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Expert Session Time Slots

Six time slots are available for exclusive 1-hour Industry Expert Sessions. Times are assigned on a first-come, first-

served basis, so reserve your spot early. Submit the Supporter Opportunities application to the attention of

Belinda Melder at [email protected].

Meeting Rooms

Exhibitors may rent meeting space at SOHO located in the Hilton Americas-Houston. Private meeting rooms

provide the space that attendees and exhibitors need to close deals and collaborate with colleagues while

onsite at the annual meeting.

Private meeting space is available on a daily basis. Meeting room fees are charged according to the rates

listed in the table. The fee includes the cost of the meeting room, booking and coordination. Other event

expenses including catering, décor, audiovisual and room charges must be paid directly by the organizers to

the hotel.

Email broadcast

SOHO will distribute an email broadcast on behalf of Exhibitors to all registered delegates for a fee of $1,500.

The content of the email requires preapproval by the SOHO Program Committee. The content must be in final

email or HTML format. Contact Belinda Melder at [email protected] with questions.

Please note that SOHO will not design or proof your email nor will they test any links that you might include.

The email will be sent to all registered delegates (opted in) exactly as it is received.

(...con’t) ExHIbITOR OPPORTUNITIES

WednesdaySeptember 11, 2019

ThursdaySeptember 12, 2019

fridaySeptember 13, 2019

Lunch Lunch Lunch

N/A Afternoon Afternoon

N/A N/A Evening

Rental Duration Rate

Half Day 4 hours $6,600

Full Day 8 hours $8,800

Extended Day >8 hours $11,000

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ADvERTISINg OPPORTUNITIESAdvertising Opportunities

Catch the eye of attendees at the SOHO 2019 Annual Meeting by choosing one of our advertising

opportunities. SOHO advertising will allow you to gain maximum visibility in high-traffic areas or within heavily

used items. Options include print, electronic and on-site advertisements as well as preferred opportunities for

annual meeting exhibitors.

Advertising fees

Advertising fees are based on the type and size of the advertisement. The fee includes the cost of placement

and production. Other advertising expenses such as graphics, artwork, postage, etc. are the responsibility of

the sponsor.

Program book fee Premium Position fee Available

full Page Ad $7,500 Cover 2 & 4 $15,000 2

Half Page Ad $3,750 Cover 3 $9,375 1

Meeting Proceedings** fee Premium Position fee Available

full Page Ad $7,500 Cover 2 & 4 $15,000 2

Half Page Ad $3,750 Cover 3 $9,375 1

** Published in the official Journal of SOHO: Clinical Lymphoma, Myeloma & Leukemia

Other Advertising Fee Available

Hotel Room Drop: One-time drop of your handout to all attendees of the SOHO 2019 Meeting staying at the official conference hotel.

$10,000 Unlimited

Online Advertisement: Company name and/or message with custom link to your webpage or event invitation. Posted on the meeting registration confirmation page.

$5,000 4

Mobile App banner Ad: Company logo/message on rotating banner ad on mobile app pages.

$5,000 3

launch Image/Splash Screen Ad: Company logo/message featured on the launch image/splash screen of the mobile app.

$5,000 1

Homepage Ad: Company logo/message on the homepage of the mobile app.

$7,500 2

Directional floor Mats [3’x 5’ or 4’x 8’]: Company logo/message permanently dyed onto nylon carpet and treated with Stain Stopper.Mat strategically placed on tradeshow floor.

$4,000 or $8,000 12

WIfI Sponsor: Customize the WIFI password (eg, company name or product name) for the duration of the meeting.

$5,000 1

Online Posters Webpage banner Ad: Company logo/message on thewebpage hosting the Online Posters.

$2,500 1


11(...cont. on p. 12)

(...con’t) ADvERTISINg OPPORTUNITIES

Hotel Advertising Dimensions/Positionfee

(Excludes Design/Production)

Exterior flags [in Front of Hotel

and East Drive]: Double sided

flags on exterior flagpoles; 10

poles on the front drive & 6

poles on the East drive.

44”H X 72”W $5,000 for 2 poles,one per drive

Water Wall Ad [hotel lobby]:

Submit as a jpeg or word

document. Large, high

resolution image preferred.

$3,000

CUSTOM ClINgS

Escalator glass Surround [Level

4]: 2 sets of escalators, glass

surround, 5 positions per

escalator.

Position 1 East or West(25”W x 34”H)





$2,500/each

$5,500/each

$3,500/each

$5,500/each

$2,500/each

Escalator Interior Panels[Escalators between levels 3

and 4]: The interior glass panels

of the East and West escalators.

Position 1 (Up) East orWest

Position 2 (Up) East orWest

Position 3 (Down) East orWest

Position 4 (Down) East orWest

$12,500/each

$12,500/each

$12,500/each

$12,500/each

Position 1 - 5 East: SOLDPosition 3 West: SOLD

12


Hotel Advertising Dimensions/Positionfee

(Excludes Design/Production)

Restroom Mirrors [Level 4] 36

total mirrors (24 in the women’s

and 12 in the men’s); restrooms

located on both sides of the

ballroom, max cling size = 6”H x

up to 29”W (positioned at the

top or bottom of the mirror)].

18 mirrors; positionedevery second mirror

18 mirrors; positionedevery second mirror

36 mirrors; positioned onevery mirror

36 mirrors; positioned onevery mirror

$3,500/day

$7,500/meeting

$7,000/day

$15,000/meeting

Exterior Elevator Doors [Level

4]: 2 elevator banks, 1 on each

side of general session, cling on

exterior of elevator doors, 41”W

x 82”H.

6-elevator bank, 6 setsof doors


$12,000

$18,000

Interior Elevator [Level 4]: 2

elevator banks, 1 on each side

of general session, cling on

interior of elevator mirror 30”W x

86”H.



$19,000

$13,500

Elevator Topper [Level 4]: 2

elevator banks, 1 on each side

of general session, cling on

exterior area above elevator

doors, 41”W X 18”H.



$3,000

$4,500

CUSTOM gUEST ROOM COllATERAl

Door Hangers [1 nightly

distribution to all SOHO meeting

attendees staying at the Hilton

Americas Houston]: Standard

door hanger or bag door

hanger.

Door Hanger Distribution:

Tuesday, Sept 11, 2019

Wed, Sept 12, 2019

Thursday, Sept 13, 2019

Friday, Sept 14, 2019

$15,000

$15,000

$15,000

$15,000


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SOHO Tv

SOHO is partnering with Oncology On The Go to produce SOHO TV: an integrated mobile and web news

platform that brings daily updates to meeting participants and up to 20,000 additional Hematologic/Oncology

HCPs. SOHO TV will give your brand a unique opportunity to promote through innovative avenues to an

audience excited to interact with your content.

For more information contact Robert Bieber at [email protected].

There are 4 sponsorship opportunities available at $25,000 each or an exclusive sponsorship at $100,000 with

the following benefits:

1. Sponsor Recognition

● Your logo showcased on the pop-up banner located at

the filming booth

● “Supported by” slide during lecture hall breaks featuring

recognition of support

2. Promotional Materials

● Room drop driving traffic to videos and announcing

support

● Your company logo on handouts at the Oncology On

The Go and SOHO TV filming booths

3. SOHO Tv Web & video

● Company logo at the beginning of each video (5-8

produced per day)

● Your logo on the SOHO TV website announcing support

● Extend the data beyond the meeting on SOHO TV

4. Oncology OTg Web & video

● 1 Banner ad placement on Oncology On The Go

homepage

● Your company logo highlighted as a sponsor at the

beginning of each video

● Extend the data beyond the meeting on Oncology OTG


14

SOHO 2019 is a central meeting point for many key opinion leaders from the hematologic oncology

community. Many interviews and reports are recorded during the event. The SOHO TV External Media Studio

is now available to pharmaceutical companies and outside agencies for recording of interviews and similar

content while onsite at the meeting.

Rental Period and Setup

● The External Media Studio is available for the duration of the congress (Wednesday through Saturday).

● Companies will be able to rent the semi-private studio in increments of 1 hour for recordings.

● The rental fee includes the shell scheme studio, basic furnishing (i.e. carpet, 1 table, 2 chairs) and the

video/audio recording.

● Companies renting a time slot will receive a copy of the raw footage. Editing of the footage to a rough,

fine or final cut is available at an additional charge.

● Promotional material and company logos may be displayed at the studio during the rental time. The use of

the SOHO logo is strictly forbidden.

● The recorded program may not result in or appear to be a part of the official SOHO educational program.

● The External Media Studio is not accessible to meeting participants; hence, audiences are not permitted to

attend studio recordings. Only the staff and the interviewee(s) are permitted inside the studio. Interviewee(s)

and staff must be registered as conference participant(s). All participants must wear badges at all times.

● All staff participating in a recording must be registered for the SOHO Annual Meeting. Those that qualify as

press may register via the official Press Program by contacting Melinda White at [email protected]. All

others must register online at regular rates https://www.sohoonline.org/site_event_detail.cfm?pk_associa-

tion_event=17903. Note that Early Rates end on April 30, 2019. Advance Rates are available from May 1-

July 31, 2019 followed by Late Rates through September 14, 2019.

Assignment Policy

Studio assignment will be on a first-come, first-served basis. The official terms and conditions including the

cancellation policy will apply after submission of the signed application form. For more information regarding

the External Media Studio, the location and setup, contact Belinda Melder at [email protected].

Timeslots and Pricing

The External Media Studio time slots will be available according to the following schedule:

SOHO Tv ExTERNAl MEDIA STUDIO (NEW)

Date Time Rental fee

Wednesday, September 11, 2019 6:00 AM – 6:00 PM $2,500 per 1-hour time slot

Thursday, September 12, 2019 6:00 AM – 6:00 PM $2,500 per 1-hour time slot

Friday, September 13, 2019 6:00 AM – 6:00 PM $2,500 per 1-hour time slot

Saturday, September 14, 2019 6:00 AM – 11:00 AM $2,500 per 1-hour time slot


15

Ancillary Event Information

SOHO aims to provide superior customer service to members, industry partners and meeting attendees. To

achieve this aim, SOHO requires all organizations that wish to hold functions during the SOHO Annual Meeting

to complete an Ancillary Event Request. This applies to functions of any size or nature, and in any location.

Ancillary events may not be scheduled during official meeting sessions or events as listed in the following table

unless the requestor has received prior written approval from the SOHO 2019 planning committee. Submit your

Ancillary Event Request to Belinda Melder at [email protected].

Please review the SOHO Ancillary Meeting Policies and guidelines.

Ancillary Event blackout Times*

Monday, September 9, 2019 None

Tuesday, September 10, 2019 None

Wednesday, September 11, 2019 8:00 AM – 5:30 PM

Thursday, September 12, 2019 8:00 AM – 6:00 PM

Friday, September 13, 2019 8:00 AM – 5:30 PM

Saturday, September 14, 2019 8:00 AM – 12:30 PM

*Organizations may not hold events during predefined blackout times

unless the requestor has received prior written approval. This applies to

functions of any size or nature, and in any location.

Ancillary Event fees

Fees for ancillary events are based on the duration of the program. The fee includes the cost of the meeting

room, booking and coordination. Other event expenses including catering, décor, audiovisual and room

charges must be paid directly by the organizers to the hotel.

ANCIllARY EvENTS

Duration of Ancillary Event fee

0 to < 4 hours $6,600

4 to < 8 hours $8,800

> 8 hours $11,000

16

(...cont. on p. 17)

Independent Satellite Symposia (ISS) are one of the most popular contributor options at the Society of

Hematologic Oncology 2019 Annual Meeting for a number of reasons. A satellite symposium provides:

• A high level of visibility and the opportunity to highlight your organization's position as a leader in the hema-

tologic/oncology field.

• A highly respected forum for presenting important innovations and cutting-edge research.

• Increased recognition and goodwill among thought leaders in the hematologic/oncology field.

• An exclusive time slot, an overview of the symposium in the Meeting Program, the option to insert an invitation

into the official meeting bag.

• Complimentary symposium facilities and upgraded audiovisual equipment.

benefits of Independent Satellite Symposia

• Complimentary meeting registrations and two complimentary seats at the faculty Dinner scheduled for Thurs-

day evening, September 12, 2019.

• Registration listing and link on the SOHO 2019 website for easy access to attendees;

• A listing of each symposia, including narrative description, location, and contact information, in the SOHO

Program brochure;

• SOHO will distribute an email broadcast on behalf of ISS sponsors to all registered delegates for a fee of

$1,500. The content of the email requires preapproval by the SOHO Program Committee and must be in

email or HTML format. Note that the SOHO Program Committee will not design or proof your email nor will

they test any links that you might include. The email will be forwarded to all registered delegates (opted in)

exactly as it is received. Contact [email protected] should you have any questions.

To apply for a satellite symposium, complete the ISS Application and return it to Belinda Melder at

[email protected].

Organizers may indicate their preferred time slot during the application process; final decisions will be based

on a first come, first-served basis.

The SOHO Education Committee will evaluate the content of the proposed program to ensure that there is no

overlap with the educational content of the annual meeting and to confirm the quality of the session

SATEllITE SYMPOSIA


17

Satellite Symposia Time Slots*

The following 1.5-hour time slots are awarded on a first come, first-

served basis at $75,000 each:

• Wednesday, September 11, 2019

o Morning Session: 6:15 AM–7:45 AM

• Thursday, September 12, 2019


• Friday, September 13, 2019


• Saturday, September 14, 2019


*Hours are subject to change.

Audio visual Specification

Each meeting room assigned for the satellite symposia sessions will come with a basic audiovisual (AV) pack-

age, as follows:

• Standing lectern with microphone

• Confidence monitor

• Projector and Screen

• Wired microphone on a stand in the center of the room for audience Q&A

• Draped six-foot table for literature

• Stage-top table to seat a minimum of 2 people

• Two table top microphones for the tribunal table

• Technician for the assigned ISS time

The cost of any additional AV requirements is the responsibility of the ISS organizer and should be ordered in

advance. Any additional expenses associated with an approved ISS program, such as room setup and

cleanup, food and beverage, electrical, telephone, and shipping are the sole responsibility of the ISS organ-

izer.

Please refer to the SOHO ISS Policies and guidelines for more detailed information.

(...con’t) SATEllITE SYMPOSIA

18

01FEB

30APR

06MAY

01JUN

IMPORTANT DATES

• Meeting Registration Opens

• Abstract Submission Opens

• Exhibitor Service Manual Available

• Supporter Room Block Deadline

(non-paid rooms are released)

• Early Registration Deadline

• Discount Pricing for Freeman Online

Ordering Deadline for SOHO 2019

Exhibitors

• Abstract Submission Closes

• All Support Opportunities Applica-

tion Deadline

31JUL

01AUG

11SEP

• Exhibit Booth, and Supporter Oppor-

tunities Full Payment Due

• Onsite Exhibitor Contract Form Due

• Advanced Registration Deadline

• Late Registration Begins

• Targeted Freight Deliveries and

Move-In Begins

• Exhibit Installation Deadline


19

Annual Meeting venue

Hilton Americas-Houston

1600 Lamar St

Houston, Texas 77010

Phone 1.713.739.8000

www.hilton.com

Exhibits/Support Opportunities

JWC Covenant, Inc

Contact: Belinda Melder

Phone 1.281.364.7387 ext 201

[email protected]

Hotel Reservations

JWC Covenant, Inc

Contact: Emma Ocampo

Phone 1.832.755.5602

[email protected]

Policies

Society of Hematologic Oncology (SOHO)


Phone 1.281.364.7387 ext 201

[email protected]

CONTACT INfORMATIONRegistration

JWC Covenant, Inc

Contact: Melinda White

Phone 1.281.364.7387 ext 216

[email protected]

Advertising Sales

JWC Covenant, Inc.


Phone 1.281.364.7387 ext 201

Mobile 1.936.391.5913

[email protected]

Exhibit Services/freight Services

Freeman Company

Contact: Pam Balsam

9258 Park South View Ste. 100

Houston, TX 77051

Phone 1.713.770.6721

Mobile 1.713.875.3430

[email protected]

M E D I C A L E D U C A T I O N P A R T N E RM E D I C A L E D U C A T I O N P A R T N E R

2019 ANCILLARY EVENT REQUEST Meeting Dates: September 11 – 14, 2019

Exhibit Dates: September 11 – 14, 2019 Hilton Americas Houston, Texas

Please return this form to: Belinda Melder at [email protected]

Company/Event Sponsor Information

Company Name: Contact: Title: Phone: E-Mail: Address: City: State: Zip Code:

Preferred Date and Time

Start End Maximum Room Day Time Time Attendance Set-Up* Description** Monday, Sept. 9, 2019 Tuesday, Sept 10, 2019 Wednesday, Sept 11, 2019 Thursday, Sept 12, 2019 Friday, Sept 13, 2019 Saturday, Sept 14, 2019 Sunday, Sept 15, 2019

* Style of room arrangement: Cocktail, Banquet (seated meal), Theater, Classroom, Board Room, U-Shape ** Description or nature of event (eg, advisory board, sales meeting, investigator meeting, social dinner, etc).

Signature

I acknowledge that as an authorized representative of the above Sponsor, I have reviewed, and agree that Sponsor will comply with the Policies for Ancillary Events at SOHO Meetings available on www.soho2019.com . I understand that Sponsor must book housing through SOHO and failure to do so is subject to penalties for current and future SOHO Annual Meetings. This Ancillary Event Request will become a contract upon Sponsor’s authorized signature and SOHO’s acceptance and approval.

Sponsor Signature: Date: Printed Name: Title:

Payment Methods

Credit Card Payment - American Express, MasterCard, Visa, Discover (a 4% surcharge will be applied to all credit cards)

Card Number: Expiration: CCV Code:

Name (on the credit card): Amount to be charged:

Billing Address:

Signature: (Your signature authorizes your card to be charged for the total amount due (including the 4% surcharge). JWC COVENANT reserves the right to charge the correct amount if different from the total listed. Cardholder is responsible for any changes in the exchange rate).

Invoice – JWC Covenant will invoice, payable directly to JWC Covenant, Inc. net 30 days

Blackout Dates and Times

Ancillary events may not be scheduled during official conference events as listed in the following schedule unless the requestor has received prior written approval from the SOHO 2019 planning committee. Blackout Dates Time (CST) Monday, Sept. 9, 2019 none Tuesday, Sept. 10, 2019 none Wednesday, Sept. 11, 2019 8:00 am – 5:30 pm Thursday, Sept. 12, 2019 8:00 am – 6:00 pm Friday, Sept. 13, 2019 8:00 am – 5:30 pm Saturday, Sept. 14, 2019 8:00 am – 12:30 pm Sunday, Sept. 15, 2019 none

Ancillary Event Fees

Fees for ancillary events are based on the duration of the program. The fee includes the cost of the meeting room, booking and coordination. Other event expenses including catering, décor, audiovisual and room charges must be paid directly by the organizers to the hotel. Duration of Ancillary Event Fee* 0 to < 2 hours $6,600 2 to < 4 hours $8,800 4 to < 6 hours $11,000 ≥ 6 hours $13,200 *For room requirements greater than 700 sq ft, additional fees will apply.

http://www.soho2019.com/

2019 EXHIBIT APPLICATION & CONTRACT Meeting Dates: September 11 – 14, 2019

Exhibit Dates: September 11 – 14, 2019 Hilton Americas Houston, Houston, Texas


Exhibiting Company

Company Name for Booth Signage:

Contact: Title:

Phone: E-Mail:

Address: City: State: Zip Code:

The Exhibit Space Application and payment are due no later than July 31, 2019. Please keep in mind that all spaces are awarded on a first-come, first-served basis. Indicate the quantity, size and location of your preferred booth space in the following tables.

Products or Services to be featured: (required for approval)

Exhibit Description* Cost Price Quantity Total Preferred Booth Locations

10’ x 10’ standard $100/sq ft $10,000 1. 2. 3. 10’ x 10’ premium $125/sq ft $12,500 List any exhibitors you wish to be near: 10’ x 20’ premium $125/sq ft $25,000 20’ x 20’ premium $125/sq ft $50,000 List any exhibitors you do not wish to be near: 10’ x 10’ nonprofit $ 35/sq ft $ 3,500

*Note: Applicants may combine any 10’ x 10’ exhibit space with an adjacent 10’ x 10’ space to create a 10’ x 20’ exhibit space. Space subject to availability and awarded on a first come, first-served basis

Signature

I acknowledge that as an authorized representative of the above Exhibitor, I have reviewed, and agree that Exhibitor will comply with the Policies for Exhibitors and Other Organizations at SOHO Meetings available on www.soho2019.com. I understand that Exhibitors must book housing through SOHO and failure to do so is subject to penalties for current and future SOHO Annual Meetings, including a surcharge of 10% on the exhibit space rental rate. This exhibit space application will become a contract upon Exhibitor’s authorized signature and SOHO’s acceptance and approval.

Exhibitor Signature: Date:

Printed Name: Title:

Payment Methods




Billing Address:




2019 HOTEL ADVERTISING APPLICATION & CONTRACT Meeting Dates: September 11 – 14, 2019



Sponsorship Description Fee Total

Exterior Flags Two Flags, one per drive $5,000 $ Water Wall Ad $3,000 $ Escalator Glass Surround Position 1 East – or – West $2,500 $ (please circle East or West) Position 2 East – or – West $5,500 $ Position 3 East – or – West $3,500 $ Position 4 East – or – West $5,500 $ Position 5 East – or – West $2,500 $ Escalator Interior Panels Position 1 (Up) East – or – West $12,500 $ (please circle East or West) Position 2 (Up) East – or – West $12,500 $ Position 3 (Down) East – or – West $12,500 $ Position 4 (Down) East – or – West $12,500 $ Restroom Mirrors 18 mirrors/day $3,500 $ 18 mirrors/meeting $7,500 $ 36 mirrors/day $7,000 $ 36 mirrors/meeting $15,000 $ Exterior Elevator Doors 6 sets elevator doors $12,000 $ 9 sets elevator doors $18,000 $ Interior Elevator Mirror 6 interior elevator mirrors $9,000 $ 9 interior elevator mirrors $13,500 $ Elevator Topper 6 sets elevator doors $3,000 $ 9 sets elevator doors $4,500 $ Door Hangers Tuesday, Sept 10, 2019 $15,000 $ Wednesday, Sept 11, 2019 $15,000 $ Thursday, Sept 12, 2019 $15,000 $ Friday, Sept 13, 2019 $15,000 $

Supporter Information

Company: Contact: Title: Phone: E-Mail: Address: City: State: Zip Code:

Signature

I acknowledge that as an authorized representative of the above Supporter, I have reviewed, and agree that Supporter will comply with the Policies for Exhibitors and Other Organizations at SOHO Meetings available on www.soho2019.com. This support application will become a contract upon authorized signature and SOHO’s acceptance and approval.

Supporter Signature: Date:


Payment Information




Billing Address:




2019 INDUSTRY EXPERT SESSION APPLICATION Meeting Dates: September 11 – 14, 2019



Contact Information

Exhibitor Name:

Contact: Title:

Phone: E-Mail:


Meeting Planner/Other Coordinating Organization Information

Company Name: Contact: Title:

Phone: E-Mail:


Program Information

Program Title:

Presenter’s Name: Title:

Description of Presentation:

Preferred Program Dates and Times Total Cost per Time Slot: $60,000

Please rank all 5 slots with 1 being your first choice. Wednesday, September 11, 2019 Thursday, September 12, 2019 Friday, September 13, 2019 12:00 PM – 1:00 PM 1:30 PM – 2:30 PM 11:40 AM – 12:40 PM 6:10 PM – 7:10 PM 4:40 PM – 5:40 PM 5:45 PM – 6:45 PM

Signature

I acknowledge that as an authorized representative of the above Industry Expert Session, I have reviewed, and agree that Exhibitor will comply with the Policies for Exhibitors and Other Organizations at SOHO Meetings available on www.soho2019.com. I understand that Exhibitors must book housing through SOHO and failure to do so is subject to penalties for current and future SOHO Annual Meetings, including a surcharge of 10% on the exhibit space rental rate. This application will become a contract upon Exhibitor’s authorized signature and SOHO’s acceptance and approval.



Payment Methods




Billing Address:




2019 SATELLITE SYMPOSIUM APPLICATION Meeting Dates: September 11 – 14, 2019



Supporter/Sponsor Information


Phone: E-Mail:


Meeting Planner/Other Coordinating Organization Information


Phone: E-Mail:


CME Provider Information

Accredited Provider Name: Accreditation Type and Status:

Contact: Title:

Phone: E-Mail:


Program Information (Please provide the following information with your application)

1. Program Title 4. Summary of Needs Assessment 7. Evaluation Process 2. Proposed Faculty with Affiliations 5. Learning Objectives 8. Accreditation Statement 3. Program Description (100 words or less) 6. Target Audience 9. Disclosure Statement

Please provide a description of how results will be reported in a summary report to SOHO.

Satellite Symposium Time Slots and Fees

The following 1.5-hour time slots are awarded on a first come, first-served basis at $75,000 each:

Wednesday, September 11, 2019 Thursday, September 12, 2019 Morning Session: 6:15 AM–7:45 AM Morning Session: 6:15 AM–7:45 AM

Friday, September 13, 2019 Saturday, September 13, 2019 Morning Session: 6:15 AM–7:45 AM Morning Session: 6:15 AM–7:45 AM

Signature

I acknowledge that as an authorized representative of the above Satellite Symposium, I have reviewed, and agree to comply with the Policies for Exhibitors and Other Organizations at SOHO Meetings available on www.soho2019.com. I understand that Organizers/Supporters must book housing through SOHO and failure to do so is subject to penalties for current and future SOHO Annual Meetings, including a surcharge of 10% on the existing rate. This application will become a contract upon authorized representative’s signature and SOHO’s acceptance and approval.



Payment Methods




Billing Address:




2019 MEETING ROOM RENTALS Meeting Dates: September 11 – 14, 2019



Room Size Max Capacity* Daily Rate 300–399 sq. ft. 10–15 $6,600 400–499 sq. ft. 15–20 $8,800 600–699 sq. ft. 20–25 $13,200 800–899 sq. ft. 25–30 $17,600

900–1,499 sq. ft. 30–40 $19,800 *Conference-style arrangement

Company/Event Sponsor Information

Company Name:

Contact: Title:

Phone: E-Mail:


Preferred Date Room Size Amount Room Set-Up (Conference, U-Shape, Board Rm, etc.)

Total

Signature

I acknowledge that as an authorized representative of the above Sponsor, I have reviewed, and agree that Sponsor will comply with all Policies at SOHO Meetings available on www.soho2019.com . I understand that Sponsor must book housing through SOHO and failure to do so is subject to penalties for current and future SOHO Annual Meetings. This application will become a contract upon Sponsor’s authorized signature and SOHO’s acceptance and approval.

Sponsor Signature: Date:


Payment Methods




Billing Address:



Meeting Rooms

Private meeting space is available on a daily basis Monday, September 9, 2019 through Friday, September 13, 2019 from 8:00 AM–6:00 PM and Saturday, September 14, 2019 from 8:00 AM–1:00 PM. Meeting room fees are charged according to the rates listed in the table. The fee includes the cost of the meeting room, booking and coordination. Other event expenses including catering, décor, audiovisual and room charges must be paid directly by the organizers to the hotel.


2019 SUPPORT APPLICATION & CONTRACT Meeting Dates: September 11 – 14, 2019



Support Opportunities Rate # Available Quantity Total

Platinum Supporter Package ≥$150,000 unlimited $ Gold Supporter Package ≥$100,000 – 149,999 unlimited $ Silver Supporter Package ≥$50,000 – 99,999 unlimited $ Bronze Supporter Package ≥$10,000 – 49,999 unlimited $ Meet-the-Professor Sessions $25,000 4 $ Poster Session $50,000 2 $ WIFI Lounge $50,000 1 $ Conference Welcome Reception $15,000 3 $ Conference Bag $25,000 2 $ Gourmet Coffee Bar $10,000 2 $ Conference Pen $12,500 1 $ Hotel Room Key $15,000 2 $ Conference Notepads $7,500 2 $ Conference Website Supporter $5,000 unlimited $ Email Broadcast $1,500 unlimited $


Company:

Contact: Title:

Phone: E-Mail:


Signature




Payment Methods




Billing Address:




2019 ADVERTISING APPLICATION & CONTRACT Meeting Dates: September 11 – 14, 2019



Advertising Opportunities Rate # Available Quantity Total

Program Book Full Page Ad $7,500 unlimited $ Half Page Ad $3,750 unlimited $ Premium Cover Position 2 $15,000 1 $ Premium Cover Position 4 $15,000 1 $ Premium Cover Position 3 $9,375 1 $

Meeting Proceedings Full Page Ad $7,500 unlimited $ Half Page Ad $3,750 unlimited $ Premium Cover Position 2 $15,000 1 $ Premium Cover Position 4 $15,000 1 $ Premium Cover Position 3 $9,375 1 $

Other Advertising Hotel Room Drop $10,000 unlimited $ Online Advertisement $5,000 4 $ Mobile App Banner Ad $5,000 3 $ Launch Image/Splash Screen Ad $5,000 1 $ Mobile App Home Page Ad $7,500 2 $ Directional Floor Mats (3’x5’ or 4’x8’) $4,000/$8,000 12 $ SOHO TV $25,000 4 $ WIFI Sponsor $5,000 1 $ Online Posters Banner Ad $2,500 1 $


Company:

Contact: Title:

Phone: E-Mail:


Signature




Payment Methods




Billing Address:




industry prospectus - soho · the society of hematologic oncology (soho) was established in 2012...

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