indicators and standards - e|agenda.neteagendatoc.brevardschools.org/04-17-2018 school... ·...

1

Indicators and Standards The following identifies the specific areas of default (as noted in the Notice of Default issued to Legacy

Academy Charter School on December 1, 2017) and the standards (the scale by which such indicators

were measured) that were analyzed. The Division of Equity, Innovation and Choice has determined the

standard status based on a review of documents submitted by the School (received via email on or

before January 5, 2018) and analysis of pertinent data points and other relevant data (available on the

FLDOE website or in AS400).

Dispute Area Meets the

Standard

Approaches

Standard

Does Not

Meet

Standard Rubric

1. Curriculum and Instruction

(Details in Attachment A)

X

Met 6-7 of 7 indicators = Meets

the Standard

Met 5 of 7 indicators =

Approaches the Standard

Met 0-4 of 7 indicators = Does not

meet the standard

2. Student Services – ESE, ELL and GSP

(Details in Attachment B)

X

Met 4-5 of 5 indicators = Meets

the Standard

Met 3 of 5 indicators =


Met 0-2 of 5 indicators = Does not

meet the standard

3. Teacher Certification

(Details in Attachment C)

X

Met 1 of 1 indicator = Meets the

Standard

Met 0 of 1 indicator = Does not

meet the standard

4. Pre-Opening Checklist

(Details in Attachment D)

X

Met 11-13 of 13 indicators =

Meets the Standard

Met 8-10 of 13 indicators =


Met 0-7 of 13 indicators = Does

not meet the standard

5. Student Records

(Details in Attachment E)

X

Met 1 of 1 indicator = Meets the

Standard

Met 0 of 1 indicator = Does not

meet the standard

Summative Determination

Because the school approaches standard in 2 criteria and does not meet the standard in 3 of the

criteria, it has been determined that the school Does Not Meet Standard in their response to the

Notice of Deficiency

2

Attachment A

Focus Area: Curriculum and Instructional Program

Overview


Standard

Approaches

Standard

Does Not Meet

Standard

1. Math X

2. Reading X

3. Science X

4. Social Studies X

5. Project Lead the Way X

6. Non-Core Curriculum X

7. Curricular Enhancements X

Details

Item 1-1. a. Math

Meets the Standard Approaches Standard Does Not Meet Standard

X

Findings:

Status Evidence

#1 of 6

Insufficient

quantities and

materials

Does Not Meet the

Standard

A. Signed POs for the purchased material was not submitted

B. Award of CSP Grant is not proof of additional purchases

a. School must purchase items first and then request reimbursement for funds expended

b. School budget for the 2017-18 school year does not indicate how these purchases will be made as the School shows an ending fund balance of $8,926.44

c. November 2017, School returned to state 92% of its awarded CSP Planning grant ($22,975.38 out of $25,000).

3

#2 of 6

Incomplete

purchase order

Meets the Standard A. A signed PO was submitted

#3 of 6

Proof of purchase

and delivery

Does Not Meet the

Standard A. Invoice from Great Minds was not submitted B. Evidence of delivery was not submitted

#4 of 6

Materials for

grade 4-6

Does Not Meet the

Standard

A. School did not respond to question regarding materials for grades 4-6

B. Award of CSP Grant is not proof of additional purchases




#5 of 6

Math specialist

position

Approaches

Standard

A. School submitted a new staffing plan that moves the position to year 2

a. Note: The school will need to submit a formal request to modify the school’s Charter Contract, of which the School’s original application constitutes a part of the Charter

b. All requests for modification to the Charter Contract will need to be approved by BPS’ School Board

B. School did not provide any explanation as to why they are not currently following their original application.

#6 of 6

Noncompliance

with approved

application –

Project MIND

Approaches

Standard

A. School submitted a new curriculum plan that modified the implementation of Project Mind;




4


Because the school meets 1 of the criteria, approaches the standard in 2 of the criteria and does not

meet the standard in 3 of the criteria, it has been determined that the school Approaches Standard

in the focus area of Curriculum and Instruction - Math

Details

Item 1-1. b. Reading


X

Findings:

Status Evidence

#1 of 4

Financial

procedures for

POs

Does Not Meet

Standard

A. School did not provide details of procedures as to how the administrative staff would ensure that all purchase orders are signed by a Legacy administrator

B. The submitted financial policies for the School do not include a procedure for purchase orders

#2 of 4

Noncompliance

with approved

application –

River Deep

Approaches

Standard

A. School submitted a new curriculum plan that modified the implementation of River Deep;



B. School did not provide any explanation as to why they are not currently following their original application

#3 of 4

Noncompliance

with approved

application – Lack

of Writing and

Grammar

Curriculum

Approaches

Standard

A. School submitted a new curriculum plan that modified the implementation of Writing and Grammar;


b. All requests for modification to the Charter Contract will need to be approved by BPS’

5

School Board B. School did not provide any explanation as to why

they are not currently following their original application

#4 of 4

Reading specialist

position

Approaches

Standard

A. School submitted a new staffing plan that moves the position to year 2





Because the school approaches the standard in 3 of the criteria and does not meet the standard in 1

of the criteria it has been determined that the school Approaches the Standard in the focus area of

Curriculum and Instruction - Reading

Details

Item 1-1. c. Science


X

Findings:

Status Evidence

#1 of 2

Noncompliance

with approved

application – lack

of Science

Curriculum

Does Not Meet

Standard

A. The school has not provided evidence of an implemented Science curriculum

B. School submitted a new curriculum that modified the implementation of the Science curriculum;



6

C. School did not provide any explanation as to why they are not currently following their original application

#2 of 2

STEM/PLTW lead

teacher position

Does Not Meet

Standard

A. School submitted a new staffing plan that amends the position to a .5 in year 1




C. School did not provide evidence of anyone trained as a PLTW Lead Teacher

a. School provided documentation of 2 teachers who completed PLTW classroom teacher credentials

b. One of the 2 teachers school had certified as PLTW classroom teachers resigned from School prior to the submittal of this response

c. School identified 3 teachers who will share the 0.5 position (2nd grade teacher, PE teacher and tech specialist) beginning in January 2018

d. Two of the 3 individuals identified to implement PLTW have not been hired as of January 2018


Because the school does not meet standard in both criteria it has been determined that the school

Does Not Meet Standard in the focus area of Curriculum and Instruction - Science

7

Details

Item 1-1. d. Social Studies


X

Findings:

Status Evidence

#1 of 1

Noncompliance

with approved


of Character

Education

curricular

component

Does Not Meet

Standard

A. School submitted a new curriculum plan that

modified the implementation of the school’s

Character Education;

a. Note: The school will need to submit a

formal request to modify the school’s Charter

Contract, of which the School’s original

application constitutes a part of the Charter

b. All requests for modification to the Charter

Contract will need to be approved by BPS’

School Board

B. School did not provide any explanation as to why

they are not currently following their original

application.

C. School did not provide evidence of partnership with

National University as a Memorandum of

Understanding (MOU) with National University is

required to use their program

D. School did not provide evidence of materials received

for the Sanford Harmony Program, which is needed

for implementation


Because the School does not meet the standard in the criteria it has been determined that the

school Does Not Meet Standard in the focus area of Curriculum and Instruction – Social Studies

8

Details

Item 1-1. e. Project Lead The Way


X

Findings:

Status Evidence

#1 of 3

Noncompliance

with approved


of PLTW

curricular

materials

Does Not Meet

Standard

A. School submitted a new curriculum plan that modified the implementation of PLTW;




C. School did not provide evidence of purchase of PLTW curriculum

D. School said that it plans to order and purchase PLTW modules and materials in January 2018, with implementation beginning in January 2018

#2 of 3

Budget – Funds

to Purchase PLTW

materials

Does Not Meet

Standard

A. Award of CSP Grant is not proof of available funds a. School must purchase items first and then

request reimbursement for funds expended b. School budget for the 2017-18 school year

does not indicate how these purchases will be made as the School shows an ending fund balance of $8,926.44

B. November 2017, School returned to state 92% of its awarded CSP Planning grant ($22,975.38 out of $25,000).

#3 of 3

STEM/PLTW lead

teacher position

Does Not Meet

Standard

A. School submitted a new staffing plan that amends the position to a .5 in year 1



9

Contract will need to be approved by BPS’ School Board


C. School did not provide evidence of anyone trained as a PLTW Lead Teacher

a. School provided documentation of 2 teachers who completed PLTW classroom teacher credentials

b. One of the 2 teachers school had certified as PLTW classroom teachers resigned from School prior to the submittal of this response

c. School identified 3 teachers who will share the 0.5 position (2nd grade teacher, PE teacher and tech specialist) beginning in January 2018

d. Two of the 3 individuals identified to implement PLTW have not been hired as of January 2018


Because the School does not meet standard in 3 out of 3 criteria it has been determined that the

school Does Not Meet Standard in the focus area of Curriculum and Instruction – Project Lead The

Way

Details

Item 1-1.f. Non-Core Curriculum Materials


X

Findings:

Status Evidence

#1 of 4

Noncompliance

with approved


of PE curriculum

Does Not Meet

Standard

A. School did not provide requested invoice and evidence of delivery of order for PO submitted with the response to the October 13, 2017 Notice of Deficiency for evidence of PE curriculum

B. School stated PE curriculum would be ordered using CSP grant funds

C. Award of CSP Grant is not proof of additional purchases

10




#2 of 4

Incomplete

purchase order

Does Not Meet

Standard

A. School did not provide details of procedures as to how the administrative staff would ensure that all purchase orders are signed by a Legacy administrator

B. The submitted financial policies for the School do not include a procedure for purchase orders

#3 of 4

Noncompliance

with approved


of Foreign

Language

curriculum

Does Not Meet

Standard

A. School submitted a new curriculum plan that modified the implementation of foreign language;




C. School said that it purchased a series called Teach Them Spanish

D. School did not provide evidence of purchase of foreign language curriculum

#4 of 4

Noncompliance

with approved


of Character

Education

curricular

component that

integrates PE into

their STEAM

theme

Does Not Meet

Standard

A. School submitted a new curriculum plan that

modified the implementation of Character Education;

a. Note: The school will need to submit a

formal request to modify the school’s Charter

Contract, of which the School’s original

application constitutes a part of the Charter


Contract will need to be approved by BPS’

School Board

B. School did not provide any explanation as to why

they are not currently following their original

application.

C. School did not provide evidence of partnership with

National University as a Memorandum of

11

Understanding (MOU) with National University is

required to use their program

D. School did not provide evidence of materials received

for the Sanford Harmony Program, which is needed

for implementation


Because the School does not meet the standard in 4 out of 4 criteria it has been determined that the

school Does Not Meet Standard in the focus area of Curriculum and Instruction – Non-Core

Curriculum Materials

Details

Item 1-2. Curriculum Enhancements


X

Findings:

Status Evidence

#1 of 4

CSP Grant –

Curricular

Enhancements

Approaches

Standard

A. School submitted a new curriculum plan that modified the implementation of identified curricular enhancements;




C. Award of CSP Grant is not proof of additional purchases



c. November 2017, School returned to state

12

92% of its awarded CSP Planning grant ($22,975.38 out of $25,000).

#2 of 4

Noncompliance

with approved

application –

Jason Project

Approaches

Standard

A. School submitted a new curriculum plan that modified the implementation of Jason Project




#3 of 4

Noncompliance

with approved

application –

Project MIND

Approaches

Standard

A. School submitted a new curriculum plan that modified the implementation of Project MIND




#4 of 4

Noncompliance

with approved

application –

Project M2 and

M3

Approaches

Standard

A. School submitted a new curriculum plan that modified the implementation of Project M2 and M3





Because the School approaches standard in 4 out of 4 criteria it has been determined that the

school Approaches Standard in the focus area of Curriculum and Instruction – Curriculum

Enhancements

13

This page left intentionally blank

14

Attachment B

Focus Area: Exceptional Student Education Services

Overview


Standard

Approaches

Standard

Does Not Meet

Standard

A. Documentation of Services X

B. Evidence of Services X

C. ESE Teacher X

D. ESE Parental Complaints – Lack of Services X

E. ELL and GSP Services X

Details

Item 2-1. a. Documentation of ESE Services


X

Findings:

Status Evidence

#1 of 3

Services provided

by ESE teacher of

record

Does Not Meet

Standard

A. District can verify that School did hire a second ESE teacher

B. District unable to verify what specific job these individuals are doing at the school as data errors are still present in the School’s Staff Database

a. Reports dated 1/1/2018 and 1/26/2018 list the 2 ESE teachers as having 3 full-time positions at the school (3 different job codes = Intermediate Resource Teacher, Job Coach, Exceptional Education, and Teacher SLD)

C. A review of Teacher Assignment Report (submitted from the S169 screen on AS400, printed most recently on 1/29/2018) does not provide evidence of what rolls these individuals hold at the School

a. R.B.’s Teacher Assignment shows that she is

15

assigned courses Monday – Friday ranging from Math Grade K to M/J Reading 1 to K-5 Gifted

b. J.S. is not listed on the Teacher Assignment Report

D. Schedule provided by School does not provide evidence of services

a. Lacks proof of who is providing services b. Lack of the specification of services being

provided

#2 of 3

Forms for Data

Collection

Meets Standard A. School provided sample Data Collection Logs that

document progress towards IEP goal

#3 of 3

Documented

evidence of ESE

services

Does Not Meet

Standard

A. Documents submitted by School do not show

evidence of services

B. School submitted:

a. List of student accommodations for ESE/504

b. Schedule of ESE services i. Lacks proof of who is providing

services ii. Lack of the specification of services

being provided

c. Sample teacher lesson plans

i. Lack of the specification of services

being provided for each student

listed

ii. Cannot correlate schedule provided

by school with lesson plans


Because the School meets the standard in 1 of the criteria and does not meet standard in 2 of the 3

criterias it has been determined that the school Does Not Meet Standard in the focus area of

Exceptional Student Education Services – Documentation of Service

16

Details

Item 2-1. b. Student Schedules – No Evidence of Service


X

Findings:

Status Evidence

#1 of 2

Student

Schedules in

AS400

Approaches

Standard

A. School did not provide evidence of corrections made in student schedules

B. School stated that student schedules are updated as necessary

a. A review of student schedules (AS400 report pulled from S713 printed as recently on 1/30/2018) showed some correction of error when compared to report pulled in during the Notice of Deficiency

#2 of 2

Compensatory

Education

Does Not meet

Standard

A. School submitted a statement say that any

compensatory education owed will be made up

B. School did not provided evidence if they reviewed

data and determined if compensatory education was

needed or not


Because the School approaches standard in 1 criteria and does not meet standard in 1 criteria it has

been determined that the school Does Not Meet Standard in the focus area of Exceptional Student

Education Services – Student Schedules – Evidence of Service

17

Details

Item 2-1. c. ESE Teacher – Assigned to Other Tasks


X

Findings:

Status Evidence

#1 of 2

ESE Teachers

Assigned Other

Tasks

Does Not Meet

A. School stated that ESE teachers are on task, meeting with students, as evidenced by their schedules and data in AS400

a. Unable to verify what specific job these individuals are doing at the school as data errors are still present in the School’s Staff Database

i. Reports dated 1/1/2018 and 1/26/2018 list the 2 ESE teachers as having 3 full-time positions at the school (3 different job codes = Intermediate Resource Teacher, Job Coach, Exceptional Education, and Teacher SLD)

b. A review of Teacher Assignment Report (submitted from the S169 screen on AS400, printed most recently on 1/29/2018) does not provide evidence of what rolls these individuals hold at the School

i. R.B.’s Teacher Assignment shows that she is assigned courses Monday – Friday ranging from Math Grade K to M/J Reading 1 to K-5 Gifted

ii. J.S. is not listed on the Teacher Assignment Report

c. Schedule provided by School does not provide evidence of services

i. Lacks proof of who is providing services (no teacher name on schedule)

ii. Lack of the specification of services being provided

#2 of 2

Teacher Job Code

Does Not Meet

Standard A. Unable to verify what specific job these individuals

are doing at the school as data errors are still present in the School’s Staff Database

18

a. Reports dated 1/1/2018 and 1/26/2018 list the 2 ESE teachers as having 3 full-time positions at the school (3 different job codes = Intermediate Resource Teacher, Job Coach, Exceptional Education, and Teacher SLD)


Because the School does not meet standard in 2 of the 2 criteria it has been determined that the

school Does Not Meet Standard in the focus area of Exceptional Student Education Services – ESE

Teacher

Details

Item 2-1. d. ESE Parental Complaints – Lack of Services


X

Findings:

Status Evidence

#1 of 1

Lack of Services

Does Not Meet

Standard

A. School submitted a statement say that any

compensatory education owed will be made up

B. School did not provided evidence that the data had

been reviewed to reflect the number of minutes

owed to students for compensatory education


Because the School does not meet standard in critera it has been determined that the school Does

Not Meet Standard in the focus area of Exceptional Student Education Services – ESE Parental

Complaints – Lack of Services

19

Details

Item 2-2. ELL and GSP Services – No Evidence of Services being Provided


X

Findings:

Status Evidence

#1 of 4

GSP – Evidence of

Service

Does Not Meet

Standard A. School provided sample lesson plans B. School did not provide evidence of service

#2 of 4

GSP – Evidence of

Pull-Out Services

Does Not Meet

Standard

A. School stated that student schedules were updated

to reflect pull-out services, as evident by the attached

AS400 report

a. No report was attached

#3 of 4

ELL – Evidence of

services

Does Not Meet

Standard

A. School did not include evidence of services, stating

that ESOL services were documented by teacher on

the “Classroom Accommodation and Strategies

Checklist”

#4 of 4

ELL - Compliance

Approaches

Standard

A. ELL Plan submitted by School was incomplete

a. District ELL Coordinator requested an

updated plan on 1/8/2018

B. School submitted name of ELL Contact, R

Breckenridge

C. School picked up ESOL Binder in December (3 months

late)


Because the School approaches standard in 1 of the criteria and does not meet standard in 3 of the

4 criterias it has been determined that the school Does Not Meet Standard in the focus area of

Exceptional Student Education Services – ELL and GSP Services

20


21

Attachment C

Focus Area: Teacher Certification

Overview


Standard

Approaches

Standard

Does Not Meet

Standard

1. Student Enrollment & Conduct X

Details

Item 3-1. Teacher Certification


X

Findings:

Status Evidence

#1 of 1

Teacher

Certification -

Kindergarten

Approaches

Standard

A. The situation with the kindergarten teacher was rectified following the October 13, 2017 notice of Deficiency.

B. However, The School’s Staff Database report, dated 1/26/2018, still does not reflect who teaching kindergarten at the school

a. A review of the School’s Staff Database (dated 1/26/2018) and the Teacher Assignment Verification report (dated 1/29/2018) identifies the following discrepancies:

Teacher Staff Database Teacher Assignment Verification

Other

Percchalski Active Kdg teacher

Kdg teacher No certification number

Trip Terminated Kdg teacher

Kdg teacher Discrepancy between reports


Because the School approaches standard in the criteria it has been determined that the school

Approaches Standard in the focus area of Teacher Certification

22


23

Attachment D

Focus Area: Pre-Opening Checklist

Overview


Standard

Approaches

Standard

Does Not Meet

Standard

1. Governing - Parent Liaison X

2. Curricular Materials X

3. Staff Database in AS400 X

4. Staff Turnover Rate X

5. Educational Service Provider X

6. Finance - Budget X

7. Finance – Back Office Support X

8. Finance – Fiscal Policies and Procedures X

9. Facility – AHERA Inspection X

10. Facilities – Property Inventory X

11. Technology - Infrastructure X

12. Technology - Equipment X

13. Technology – State Testing Requirement X

24

Details

Item 4-1. c. Governance – Parent Liaison Background Clearance


X

Findings:

Status Evidence

#1 of 2

Background

Clearance

Meets Standard A. Parent Liaison, D. Strohschein, has completed background clearance/fingerprinting

#2 of 2

Attendance at

board meetings

Meets Standard A. Parent Liaison has been in attendance at the last

several board meetings


Because the School meets the standard in 2 out of 2 criteria it has been determined that the school

Meets the Standard in the focus area of Governance – Parent Liaison

Details

Item 4-2. a. Curricular Materials


X

Findings:

A. See Attachment A

25

Details

Item 4-3. a. AS400 Not Updated for Administration and Staff


X

Findings:

Status Evidence

#1 of 1

Background

Clearance

Does Not Meet

Standard

A. The School’s Staff Database report, dated 1/26/2018, does not reflect who is employed at the School, with proper certification noted

a. A review of the School’s Staff Database (dated 1/26/2018) and the Teacher Assignment Verification report (dated 1/29/2018) identifies the following discrepancies:

Teacher Staff Database Teacher Assignment Verification

Other

Alban Active 3rd grade teacher

3rd Grade No Certification Number

Breckenridge 3 different job codes

Varies Discrepancy between reports

Kolker No Record 4th grade teacher No certification number

Kress Active 2nd grade teacher

2nd grade teacher No certification number

Mangaroo Active 3rd grade teacher

3rd grade teacher No certification number

Mizell Active Drop Out Prevention

1st grade teacher Discrepancy between reports

Percchalski Active Kdg Kdg teacher No certification

26

teacher number

Ramkisson Active substitute 6th grade teacher Discrepancy between reports and no certification number

Ruisi Active 3rd grade teacher

No record Discrepancy between reports

Shotzbarger Active 5th grade teacher

5th grade teacher No certification number

Skaja 3 different job codes

No record Discrepancy between reports

Trip Terminated Kdg teacher

Kdg teacher Discrepancy between reports



school Does Not Meet Standard in the focus area of Pre-Opening Documents – AS400 Not Updated

for Administration and Staff

27

Details

Item 4-3. b. Staff Turnover Rate


X

Findings:

Status Evidence

#1 of 1

Turnover Rate

Does Not Meet

Standard

A. The School still continues to have a high staff turnover rate.

a. Nov-Dec, the school lost 10 out of its 26 (38%) staff members (excludes substitutes)

b. All 10 were classroom teachers (9 out of 11 [82%] core classroom teachers and 1 special area teacher)

c. Staff turnover rate for teachers at the school, Nov-Dec, was 10 out of 15 teachers (including special areas) or 67%



school Does Not Meet Standard in the focus area of Pre-Opening Documents – Staff Turnover Rate

28

Details

Item 4-4. a. Management Company


X

Findings:

Status Evidence

#1 of 1

Management

Company

Meets the Standard

A. School submitted copy of letter terminating services with Management Company

B. School hired an AP in place of another management company


Because the School meets the standard in the criteria it has been determined that the School Meets

the Standard in the focus area of Pre-Opening Documents – Management Company

Details

Item 4-5. a. Finance – No Viable Budget


X

Findings:

Status Evidence

#1 of 5

Over inflated

revenues

Approaches

Standard

A. School submitted new budget; however, it was missing footnotes to help clarify amounts listed a. For example, school lists $175, 864 in other local

revenue without any explanation as to the source

#2 of 5

Debt payment Meets the Standard A. School submitted new budget that includes debt

payment

29

#3 of 5

CSP Grant Meets the Standard A. School was awarded CSP grant, signed by FLDOE on

January 4, 2018

#4 of 5

Funds in Budget

for PLTW

Does Not Meet

Standard

A. School stated that funds for its main innovation PLTW, would come from the CSP grant.

B. Award of CSP Grant is not proof of additional purchases a. School must purchase items first and then request

reimbursement for funds expended b. School budget for the 2017-18 school year does not

indicate how these purchases will be made as the School shows an ending fund balance of $8,926.44


#5 of 5

Budget Not

Submitted

Meet the Standard A. School submitted new budget, approved by their board on 12/18/2017


Because the School meets the standard in 3 of the 5 criteria, approaches standard in 1 of the 5

criteria and does not meet the standard in 1 of the 5 criteria it has been determined that the school

Approaches Standard in the focus area of Pre-Opening Documents – Finance – No Viable Budget

Details

Item 4-5. b. Finance – No Contract for Back Office Tasks


X

Findings:

Status Evidence

#1 of 2

Contract for back

Office Service

Incomplete

Meets the Standard

A. School submitted letter terminating services with back office support, Grayson-Cummings

B. School stated that it was entering into contract with new Building Hope

#2 of 2 Does Not Meet

Standard A. School submitted letter terminating services with back

office support, Grayson-Cummings

30

Back Office

Support B. No proof of current contract for back office services

a. School submitted contract and statement of work from Charter School Services Corporation, Inc. d/b/a Building Hope for back office support

b. Neither contract or statement of work is signed or dated by the School or the company


Because the School meets the standard in 1 of the 2 criterias and does not meet the standard in 1 of

the 2 criterias it has been determined that the school Approaches Standard in the focus area of Pre-

Opening Documents – Finance – Back Office Support

Details

Item 4-5. c. Finance – Fiscal Policies and Procedures


X

Findings:

Status Evidence

#1 of 2

No Fiscal Policies

or Procedures

Meets the Standard A. School submitted fiscal policies and procedures

#2 of 2

Ownership of

fiscal policies and

procedures

Meets the Standard A. School submitted fiscal policies and procedures


Because the School meets the standard in 2 of the 2 criterias it has been determined that the school

Meets the Standard in the focus area of Pre-Opening Documents – Finance – Fiscal Policies and

Procedures

31

Details

Item 4-6. a. Facilities – No AHERA Inspection Report


X

Findings:

Status Evidence

#1 of 1

Missing Report Meets the Standard

A. School submitted AHERA Report for the Titusville Location

B. School has since moved to a new location in Port St. John a. School will need to submit an AHERA report for the

new facility


Because the School meets the standard in the criteria it has been determined that the school Meets

the Standard in the focus area of Pre-Opening Documents – AHERA Inspection Report

Details

Item 4-6. b. Facilities – Property Inventory


X

Findings:

Status Evidence

#1 of 1

Property Inventor Meets the Standard A. School submitted copy of its property inventory


Because the School meets the standard in the criteria it has been determined that the school Meets

the Standard in the focus area of Pre-Opening Documents – Facility – Property Inventory

32

Details

Item 4-7. a. Technology – No Technology Infrastructure


X

Findings:

Status Evidence

#1 of 3

Technology Plan

and Budget

Does Not Meet

Standard

A. In the Notice of Default, the school was requested to submit a copy of its technology plan, which was referenced in the School’s response to the October, 2017 Notice of Deficiency

B. To date, this plan has not been submitted to the district

#2 of 3

Technology

Specialist

Does Not Meet

Standard

A. School submitted budget; however, it lacks footnotes to be able to determine if the technology specialist position is included

#3 of 3

Infrastructure at

Titusville Facility

Meets the Standard A. School moved to its Port St. John Facility in November, 2017 making this item irrelevant


Because the School meets the standard in 1 of the 3 criterias and does not meet the standard in 2

out of the 3 criterias it has been determined that the school Does Not Meet Standard in the focus

area of Pre-Opening Documents – Technology Infrastructure

33

Details

Item 4-7. b. Technology – Equipment


X

Findings:

Status Evidence

#1 of 2

Technology Plan

Does Not Meet

Standard

A. In the Notice of Default, the school was requested to submit a copy of its technology plan, which was referenced in the School’s response to the October, 2017 Notice of Deficiency

B. To date, this plan has not been submitted to the district

#2 of 2

Equipment Meets the Standard

A. School’s re-submitted property inventory includes evidence of technology equipment and a visual inspection at the school verifies that equipment is set up at the school


Because the School meets the standard in 1 of the criteria and does not meet the standard in the 1

of the criteria it has been determined that the school Does Not Meet Standard in the focus area of

Pre-Opening Documents – Technology - Equipment

34

Details

Item 4-7. c. Technology – Not Able to Meet State Online Testing Requirement


X


Because these criteria were in reference to the School’s former site in Titusville, FL. they are

irrelevant as the School has moved to a new facility in Port St. John

35


36

Attachment E

Focus Area: Student Records

Overview


Standard

Approaches

Standard

Does Not Meet

Standard

1. Security of Student Records X

Details

Item 5 Student Records – Security of Student Records


X

Findings:

Status Evidence

#1 of 3

Proof of Purchase

for Fire Proof File

Cabinets

Meets the Standard A. School submitted copy of invoice and bank statement as proof of purchase of fire proof file cabinets

#2 of 3

Purchase

Protocol

Does Not Meet

Standard

A. School did not respond to inquiry regarding how they would ensure that purchases for the school are being made by authorized school personnel instead of by non-affiliated individuals

B. School stated that purchase for file cabinets were authorized by the principal; however, no proof of this authorization was provided except for a bank statement that shows that the school paid for the item

#3 of 3

Access to student

records

Meets the Standard A. The school provided a plan to ensure that only authorized individuals will access student record files


Because the School met the standard in2 of the 3 criterias and does not meet the standard in 1 of

the criteria it has been determined that the school Approaches Standard in the focus area of Pre-

Opening Documents – Security of Student Records