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INDIANA DEPARTMENT OF ADMINISTRATION Telematics Program and Associated Services REQUEST FOR PROPOSAL 15-025 on behalf of the Indiana Department of Administration and Indiana Department of Transportation

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INDIANA DEPARTMENT OF ADMINISTRATION GENERAL INFORMATION Attendee Sign-In Sheet Sign-In Sheet and PowerPoint will be posted on States Solicitation Website

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INDIANA DEPARTMENT OF ADMINISTRATION RFP QUESTIONS AND ANSWERS Questions answered verbally today are neither official nor binding and should be submitted in writing if it will affect your proposal response via the Question and Answer Response Template. All questions must be submitted using the Question and Answer Template provided by today, January 23, 2015 Email: MAROBINSON@idoa.in.gov MAROBINSON@idoa.in.gov Fax:317.232.7312

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INDIANA DEPARTMENT OF ADMINISTRATION ACCESSING RFP DOCUMENTS www.in.gov/idoa/proc

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INDIANA DEPARTMENT OF ADMINISTRATION ACCESSING RFP Documents

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INDIANA DEPARTMENT OF ADMINISTRATION

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PURPOSE AND SCOPE OF RFP 15-025 The purpose of this RFP is to select one or more vendors that can satisfy the states need for a telematics program and the associated services for approximately 10,000 state fleet vehicles. The scope of work for this RFP is broken into two (2) components: Indiana Department of Administration Telemetry equipment, real time data collection and control, data analysis and reporting of approximately 9,000 state vehicles ranging from light duty passenger vehicles to heavy duty trucks and equipment. Indiana Department of Transportation Telemetry equipment, real time data collection, data analysis and reporting of approximately 1,000 heavy trucks used primarily for winter operations and during construction and road maintenance operations. IDOA Fleet ComponentINDOT Fleet Component Respondents are required to submit complete proposals for both fleet components

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INDIANA DEPARTMENT OF ADMINISTRATION KEY RFP DATES

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INDIANA DEPARTMENT OF ADMINISTRATION RFP OUTLINE

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INDIANA DEPARTMENT OF ADMINISTRATION BUSINESS PROPOSAL Company Financial Information (Section 2.3.3) Confidential information must be kept separate from the proposal in both hard and soft copy. Access to Public Records Act (APRA), IC 5-14-3

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INDIANA DEPARTMENT OF ADMINISTRATION BUY INDIANA 2.7 BUY INDIANA INITIATIVE/INDIANA COMPANY Defining an Indiana Business: Indiana business refers to any of the following: (1)A business whose principal place of business is located in Indiana. (2)A business that pays a majority of its payroll (in dollar volume) to residents of Indiana. (3) A business that employs Indiana residents as a majority of its employees. (4) A business that makes significant capital investments in Indiana. (5) A business that has a substantial positive economic impact on Indiana. Questions regarding Buy Indiana status can be send to: buyindianainvest@idoa.in.gov buyindianainvest@idoa.in.gov

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INDIANA DEPARTMENT OF ADMINISTRATION COST PROPOSAL Project Directly on Screen Respondents are required to complete and submit both fleet component tabs of the Cost Proposal.

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INDIANA DEPARTMENT OF ADMINISTRATION TECHNICAL PROPOSAL The are separate Technical Proposal Templates for each fleet scope of work component. Respondents are required to complete and submit a Technical Proposal for both fleet components.

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INDIANA DEPARTMENT OF ADMINISTRATION MINORITY AND WOMENS BUSINESS ENTERPRISE Complete Attachment A, MWBE Form - Include sub-contractor letters of commitment Goals for this RFP: - 8% Minority Business Enterprise - 8% Womens Business Enterprise A separate Attachment A must be submitted for both fleet components

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INDIANA DEPARTMENT OF ADMINISTRATION MINORITY AND WOMENS BUSINESS ENTERPRISE $$$$$ $ This amount comes from respective fleet component Cost Proposal tab.

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INDIANA DEPARTMENT OF ADMINISTRATION INDIANA VETERANS BUSINESS ENTERPRISES SUBCONTRACTOR COMMITMENT (ATTACHMENT A1) Complete Attachment A1, IVBE Form - Include sub-contractor letters of commitment Goal for this RFP: 3% A separate Attachment A1 must be submitted for both fleet components

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INDIANA DEPARTMENT OF ADMINISTRATION $$$$$ $ This amount comes from the respective fleet component Cost Proposal tab. INDIANA VETERANS BUSINESS ENTERPRISES SUBCONTRACTOR COMMITMENT (ATTACHMENT A1)

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INDIANA DEPARTMENT OF ADMINISTRATION INDIANA ECONOMIC IMPACT The State defines FTE as a measurement of an employee's productivity on a specific project or contract. A FTE of 1 would mean that there is one (1) worker fully engaged on a project; forty (40) hours a week, fifty- two (52) weeks a year. If there are two (2) employees each spending 1/2 of their working time, 20 hours per week, on a project that would also equal 1. $$$$$ $ A separate Indiana Economic Impact Form must be submitted for both fleet components.

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INDIANA DEPARTMENT OF ADMINISTRATION RFP SCORING AND EVALUATION

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INDIANA DEPARTMENT OF ADMINISTRATION QUESTIONS AND ANSWERS

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INDIANA DEPARTMENT OF ADMINISTRATION ADDITIONAL INFORMATION IDOA PROCUREMENT LINKS AND NUMBERS http://www.in.gov/idoa/2354.htm 1-877-77BUYIN (8946) For Vendor Registration Questions http://www.in.gov/idoa/2464.htm For Inquiries Regarding Substantial Indiana Economic Impact A.Link to the developing one stop shop for vendor registry with IDOA and Secretary of State. http://www.in.gov/idoa/2467.htm http://www.in.gov/idoa/2467.htm B.Secretary of State of Indiana: Can be reached at (317) 232-6576 for registration assistance. www.in.gov/soswww.in.gov/sos C.Vendor Handbook: Online version available at http://www.in.gov/idoa/files/vendor_handbook.doc http://www.in.gov/idoa/files/vendor_handbook.doc D.Minority and Women Owned Business Enterprises: http://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more WBEs information http://www.in.gov/idoa/2352.htm http://www.in.gov/idoa/files/Certification_List(48).xls http://www.in.gov/idoa/2352.htm E.RFP posting and updates: Go to http://www.in.gov/idoa/2354.htm (select State of Indiana Opportunities link) Drag through table until you find desired RFP/RFI number on left-hand sidehttp://www.in.gov/idoa/2354.htm and click the link.