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July 8, 2014 of 6

BOARD OF COUNTY COMMISSIONERS

INDIAN RIVER COUNTY, FLORIDA

C O M M I S S I O N A G E N D A

COUNTY COMMISSIONERS

DISTRICT

Peter D. O’Bryan, Chairman District 4 Joseph A. Baird, County Administrator Wesley S. Davis, Vice Chairman District 1 Dylan Reingold, County Attorney Joseph E. Flescher District 2 Jeffrey R. Smith, Clerk of the Circuit Bob Solari District 5 Court and Comptroller Tim Zorc District 3

1. CALL TO ORDER 9:00 A.M. PAGE

2. INVOCATION

Philip Katrovitz, Humanist of the Treasure Coast

3. PLEDGE OF ALLEGIANCE

Commissioner Peter D. O’Bryan, Chairman

4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS

5. PROCLAMATIONS and PRESENTATIONS

A. Presentation of Proclamation Designating the Month of July, 2014, as Recreation and Parks Month 1

B. Presentation by Susan K. Buza, Executive Director, Palm Beach/Treasure Coast 211 on the Help Me Grow Initiative 2-4

County Commission Chamber Indian River County Administration Complex

1801 27th Street, Building A Vero Beach, Florida, 32960-3388

www.ircgov.com

TUESDAY, JULY 8, 2014 - 9:00 A.M.

July 8, 2014 of 6

6. APPROVAL OF MINUTES PAGE

None

7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION

None

8. CONSENT AGENDA

A. Approval of Warrants – June 20, 2014 to June 26, 2014

(memorandum dated June 26, 2014) 5-13 B. Resolutions Delegating the Authority to the County Administrator or his

Designee to Call Letters of Credit and to Act on Behalf of Indian River County during the time frames of July 16, 2014, through and including August 18, 2014, and August 20, 2014, through and including September 8, 2014 (memorandum dated June 30, 2014) 14-18

C. 2015 Holiday Schedule

(memorandum dated June 30, 2014) 19

D. Resolution Requesting Funding Assistance from State of Florida Beach Erosion Control Program – FY 2015/16 (memorandum dated June 25, 2014) 20-21

E. Change Order No.3 for the Water Plants Lime Slurry Injection Project – UCP 2715 Bid No: 2013028 (memorandum dated June 30, 2014) 22-26

F. Approval of Extension of FX Software Agreement (memorandum dated June 24, 2014) 27-30

G. Award of Bid No. 2014037 Sector 3 Dune Repair IRC Project No. 0928 – A (memorandum dated June 27, 2014) 31-48

H. Children’s Service Advisory Committee (CSAC) Funding Allocations for Fiscal Year 2014-2015 (memorandum dated June 13, 2014) 49-50

9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES

None

July 8, 2014 of 6

10. PUBLIC ITEMS PAGE

A. PUBLIC HEARINGS

None

B. PUBLIC DISCUSSION ITEMS

None

C. PUBLIC NOTICE ITEMS

1. Notice of Scheduled Public Hearing July 22, 2014 – 5:30 p.m.: Public Meeting to Discuss Beach Management Strategies Contained Within the Forthcoming Update to the County’s Beach Preservation Plan (memorandum dated June 25, 2014) 51

11. COUNTY ADMINISTRATOR MATTERS

A. Economic Development Positioning Analysis and Action Plan (memorandum dated July 2, 2014) 52

12. DEPARTMENTAL MATTERS

A. Community Development

None

B. Emergency Services

None

C. General Services

None

1. Human Services

None 2. Sandridge Golf Club

None 3. Recreation

None

July 8, 2014 of 6

12. DEPARTMENTAL MATTERS PAGE

D. Human Resources

None

E. Office of Management and Budget

None

F. Public Works

None

G. Utilities Services

None

13. COUNTY ATTORNEY MATTERS

A. Resolution denouncing interest in SeaTurtle Lane in Settlement of the Lawsuit of Mitchell vs. Brady and Indian River County (memorandum dated July 1, 2014) 53-59

14. COMMISSIONERS MATTERS

A. Commissioner Peter D. O’Bryan, Chairman

None

B. Commissioner Wesley S. Davis, Vice Chairman

None

C. Commissioner Joseph E. Flescher

None

D. Commissioner Bob Solari

None

E. Commissioner Tim Zorc

None

July 8, 2014 of 6

15. SPECIAL DISTRICTS AND BOARDS PAGE

A. Emergency Services District

None

B. Solid Waste Disposal District

1. Approval of Minutes Regular Meeting of May 13, 2014

2. Approval of Minutes Regular Meeting of June 3, 2014

3. Amendment No. 4 to Republic Services for MRF Improvement

Project (memorandum dated June 27, 2014) 60-71

C. Environmental Control Board

None

16. ADJOURNMENT

Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County’s Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.ircgov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library.

July 8, 2014 of 6

Commission Meeting may be broadcast live by Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule:

Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until 5:00 p.m.,

Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5:00 p.m.

PROCLAMATION DESIGNATING THE MONTH OF JULY, 2014, AS

RECREATION AND PARKS MONTH

WHEREAS, parks, recreation activities and leisure experiences provide opportunities for people to live, grow and develop into contributing members of society; and

WHEREAS, parks and recreation agencies provide outlets for physical activities, socialization and stress-reducing experiences for all ages; and

WHEREAS, parks, playgrounds, ball fields, golf courses, nature trails, beaches, open spaces, community and cultural centers and historic sites make a community attractive and desirable places to live, work, play and visit to contribute to our ongoing economic vitality; and

WHEREAS, parks and recreation agencies touch the lives of individuals, families, groups and the entire community, which positively impacts upon the social, economic, health and environmental quality of our community.

NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that the month of July, 2014, be designated as RECREATION AND PARKS MONTH and the Board encourages all citizens to celebrate by participating in diverse activities offered through our Indian River County Recreation and Parks Divisions, Sandridge Golf Course, and Indian River County Public Shooting Range.

Adopted this 8th day of July, 2014. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA

Peter D. O'Bryan, Chairman

Wesley S. Davis, Vice Chairman

Joseph E. Flescher

Bob Solari

Tim Zorc

1

Palm Beach/Treasure Coast*

2:-1~, GetConnected. GetAn~,s.

211 Palm Beach/Treasure Coast

3-fe(p :Jvl.e (irow :fact Sheet

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Help Me Grow (HMG) is part of a national initiative that is designed to identify children at-risk for developmental or behavioral disabilities and connect them with appropriate community services. This program was designed to respond to questions and concerns of families while providing access to resources that could offer early detection for health and developmental issues. If developmental, behavioral and other health concerns are detected early, the best outcomes can be secured for children and their families.

Help Me Grow (HMG) is a simple solution that builds on existing resources. HMG is an efficient and effective system - with a proven track record in other parts of the country- that assists communities in identifying at-risk children, then helps families find community-based programs and services.

Help Me Grow (HMG) does not provide direct services. Rather, it is a system for improving access to existing resources and services for children through age eight. HMG offers information, resources and materials; referrals with enhanced advocacy and follow up; screenings for health and development; enrollment in community programs; and networking opportunities for service providers and community partners. Through comprehensive physician and community outreach and a centralized information and referral center, families are linked with needed programs and services.

Help Me Grow has four core components:

1. Child health care provider outreach to support early detection and intervention. 2. Community outreach to promote use of Help Me Grow and to provide networking opportunities among

families and services providers. 3. Centralized telephone access point for connecting children and their families to services and care

coordination. 4. Data collection to understand all aspects of the Help Me Grow system, including the identification of

gaps and barriers.

Help Me Grow Florida has assembled two active state leadership teams, Miami and Hillsborough. In both counties 211 has been the organizing agency for the program. Successes and continued planning center on the following core components in these two and future areas to come:

1. Collaboration within each county to establish a Centralized Access Point and Care Coordination for follow-up, information and referral, and screenings using the Ages and Stages Questionnaire.

2. Assessment of gaps and barriers in services and programs for early childhood development. 3. Establishment of a plan for community outreach and collaboration with service agencies. 4. Development of plans to promote sharing information and resources with parents, encouraging universal

early developmental screenings, and providing support to those requiring additional assistance.

1

1 1: THE Help Me Grow SYSTEM , •t _ ~ • • - I ________M

Too many children are not getting the help they need

Experts agree: Early detection and connection to services lead to the best outcomes for children with developmental or behavioral concerns.

However, families, child health care, early care and education, and human service providers often have difficulty recognizing early signs of developmental or behavioral challenges.

Even when neads are ldentlfl@d, finding programs designed to address those needs can be confusing and time-consuming.

Help Me Grow is a simple solution that builds on existing resources

Help Me Grow (HMG) Is an efficient and effective system - with a proven track record - that assists states in identifying at-risk children, then helping families find community-based programs

and services. One of the most attractive characteristics of Help Me Grow is that it 1s elegant i11 its simplicity.

HMG does not provide direct services. Rather, It Is a system tor Improving access to existing resources and services for children through age eight.

- Dr. Paul Dworkin, Director Help Me Grow National center

Connecticut Children's Medical Center

~

States affiliated with the Help Me Grow National Center use the HMG system to implement effective, universal, early surveillance and screening for all children, and then llnk them to existing quality ptograms.

How the Help Me Grow system works The success of HMG is built on four core components and three structural requirements. The system begms with comprehensive physician and community outreach, including child health care, early care and education, and family support providers.

This collaboration across sectors, including centralized Information and referral centers, links famil ies with needed programs and services. Ongoing data collect!on helps identify gaps in and barriers to the system.

The structural requirements described below provide the foundation for bulldlng and managing an effective HMG system over time.

Four Core Comi]~nentE:

child health care provider outreach

centralized telephone access point

I

Three Structural Requirements:

1.. An organizing entity

community outreach

data collection and analysis

2. A strategy for expanding statewide over time

3. The implementation of a continuous quallty Improvement plan

Help Mc Gt'ow is a system that allows me to do my jab as a pediatrician caring tor faml/ies better. more simply. and fairly quickly.

- Cliff O'Callahan, MD, Pediatric Faculty and Director of Nuerseries, Middlesex Hospital

www.HelpMeGrowNational.org

Palm lll!Och/Trea,ure Coasl * ~ -l fll

GetConnected. GetAnswets.

LETTER OF SUPPORT FOR IMPLEMENTATION OF A

LOCAL HELP ME GROWSYSTEM

Agency Name: 211 Palm Beach I Treasure Coast

Counties Served: Palm Beach County, Martin County, St. Lucie County, Indian River County, Okeechobee County

Address: P .0. Box 3588, Lantana, FL 33465

Executive Directr-r•san K. Buz .. . .. . , /

Signature: fi (Lb · . ' -}21.Al~/;i,= Date: _ ~ -rl/J. / I This letter is in support of 211 Palm Be ch / Treasurk oast's applicati n to become the Help Me Grow Affiliate/Lead Agency for its five county region.

By signing this letter of support, the below named organization commits to ongoing collaboration with the lead agency to fully implement Help Me Grow in the counties served, with fidelity to the model which includes:

• Three structural requirements including an organizing entity, plans for universal county-wide access and continuous quality improvement

• Four core program components: o Outreach to health care providers o Centralized telephone access point o Community outreach o Data collection and analysis

This formally signifies our support for our county's implementati011 of a Help Me Grow system for effective, universal, early surveillance and screening for all children, and connection to existing programs and services and affirms our willingness to participate.

Organization Name: ________________________ _

Name of Authorized Representative: _____________ _____ _

Title: ________________________ ______ _

Signature: ___________________________ _

Email and Phone Contact: _____________________ _

County Served: __________________________ _

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JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 27th Street Vero Beach, FL 32960

TO:

FROM:

THRU:

DATE:

SUBJECT:

HONORABLE BOARD OF COUNTY COMMISSIONERS

DIANE BERNARDO, FINANCE DIRECTOR

JEFFREY R. SMITH, COMPTROLLER ~/)-

June 26, 2014 ti"'✓ APPROVAL OF WARRANTS June 20, 2014 to June 26, 2014

In compliance with Chapter 136.06, Florida Statutes, all warrants (checks and electronic payments) issued by the Board of County Commissioners are to be recorded in the Board minutes.

Approval is requested for the attached list of warrants, issued by the Comptroller's office, for the time period of June 20, 2014 to June 26, 2014.

Attachment:

DB:MS

~·"? ·":

'~ •. '

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CHECKS WRITTEN

CHECKNBR CK DATE VENDOR AMOUNT 313567 6/20/2014 UTILREFUNDS 29.56 313568 6/20/2014 UTIL REFUNDS 63.48 313569 6/20/2014 UTIL REFUNDS 31.22 313570 6/20/2014 UTIL REFUNDS 68.85 313571 6/20/2014 UTJLREFUNDS 39.32 313572 6/20/2014 UTIL REFUNDS 285.43 313573 6/20/2014 UTILREFUNDS 26.41 313574 6/20/2014 UTILREFUNDS 22.48 313575 6/20/2014 UTIL REFUNDS 202.46 313576 6/20/2014 UTILREFUNDS 35.74 313577 6/20/2014 UTILREFUNDS 36.34 313578 6/20/2014 UTILREFUNDS 31.37 313579 6/20/2014 UTILREFUNDS 24.94 313580 6/20/2014 UTILREFUNDS 32.87 313581 6/20/2014 UTILREFUNDS 33.01 313582 6/20/2014 UTILREFUNDS 29.35 313583 6/20/2014 UTILREFUNDS 55.05 313584 6/20/2014 UTILREFUNDS 47.06 313585 6/20/2014 UTILREFUNDS 63.81 313586 6/20/2014 UTILREFUNDS 41.23 313587 6/20/2014 UTILREFUNDS 75.80 313588 6/20/2014 UTILREFUNDS 37.05 313589 6/20/2014 UTILREFUNDS 69.08 313590 6/20/2014 UTILREFUNDS 1.58 313591 6/20/2014 UTIL REFUNDS 30.26 313592 6/20/2014 UTILREFUNDS 24.64 313593 6/20/2014 UTILREFUNDS 70.60 313594 6/20/2014 UTILREFUNDS 66.23 313595 6/20/2014 UTILREFUNDS 25.46 313596 6/20/2014 UTILREFUNDS 50.00 313597 6/20/2014 UTILREFUNDS 36.94 313598 6/20/2014 UTILREFUNDS 11.46 313599 6/20/2014 UTILREFUNDS 87.99 313600 6/20/2014 UTILREFUNDS 17.86 313601 6/20/2014 UTILREFUNDS 37.39 313602 6/20/2014 UTILREFUNDS 77.85 313603 6/20/2014 UTILREFUNDS 69.80 313604 6/20/2014 UTILREFUNDS 74.44 313605 6/20/2014 UTILREFUNDS 75.16 3 13606 6/20/2014 UTILREFUNDS 41.64 313607 6/20/20 14 UTIL REFUNDS 71.47 313608 6/20/2014 UTIL REFUNDS 100.00 313609 6/20/2014 UTIL REFUNDS 64.44 313610 6/20/2014 UTIL REFUNDS 31.85 313611 6/20/2014 UTIL REFUNDS 16.14 313612 6/20/2014 UTIL REFUNDS 29.97 313613 6/20/2014 UTILREFUNDS 75.16 313614 6/20/20 14 UTIL REFUNDS 51.90 313615 6/26/2014 PAUL CARONE 2,269.00 313616 6/26/2014 LINDSEY GARDENS APARTMENTS 840.00 313617 6/26/2014 CREATIVE CHOICE HO:MES XVI LTD 286.00 313618 6/26/2014 PINNACLE GROVE LTD 1,104.00 313619 6/26/2014 VERO CLUB PARTNERS LTD 1,428.00 313620 6/26/2014 DAVID SPARKS 544.00 313621 6/26/2014 FORT PIERCE HOUSING AUTHORITY 354.00 313622 6/26/2014 INDIAN RIVER INVESTMENT REALTY INC 481.00 313623 6/26/2014 THE PALMS AT VERO BEACH 454.00 313624 6/26/2014 ED SCHLITT LC 544.00

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CHECKNBR CK DATE VENDOR AMOUNT 313625 6/26/2014 JOHN COLONTRELLE 673.00 313626 6/26/2014 JOSEPH LOZADA 1,799.00 313627 6/26/2014 LUCY B HENDRICKS 574.00 313628 6/26/2014 EARRING POINT PROPERTIES 410.00 313629 6/26/2014 ANDREDORAWA 530.00 313630 6/26/2014 MARK KNOWLES 634.00 313631 6/26/2014 PAULA WHIDDON 553.00 313632 6/26/2014 GATOR INVESTMENTS 605.00 313633 6/26/2014 JAMES W DAVIS 293.00 313634 6/26/2014 NITAEZELL 488.00 313635 6/26/2014 MISS INC OF THE TREASUE COAST 637.00 313636 6/26/2014 DANIEL CORY MARTIN 622.00 313637 6/26/2014 CRAIG LOPES 350.00 313638 6/26/2014 PAULA ROGERS & ASSOCIATES INC 650.00 313639 6/26/2014 FREDDA LOZADO 374.00 313640 6/26/2014 FIVE STAR PROPERTY HOLDING LLC 797.00 313641 6/26/2014 WILLIAM LEE 564.00 313642 6/26/2014 STUART BREEZES LLC 565.00 313643 6/26/2014 MARK BAER 24,422.00 313644 6/26/2014 33 MILES EAST INVESTMENTS LLC 567.00 313645 6/26/2014 FRESH START HOUSING LLC 929.00 313646 6/26/2014 STURGIS LUMBER & PLYWOOD CO 37.72 313647 6/26/2014 JORDAN MOWER INC 459.66 313648 6/26/2014 ROBINSON EQUIPMENT COMPANY INC 1,202.03 313649 6/26/2014 TEN-8 FIRE EQUIPMENT INC 807.25 313650 6/26/2014 VERO CHEMICAL DISTRIBUTORS INC 741.70 313651 6/26/2014 COPYCOINC 153.03 313652 6/26/2014 RICOH USA INC 342.69 313653 6/26/2014 CHISHOLM CORP OF VERO 963.38 313654 6/26/2014 AT&T WIRELESS 178.90 313655 6/26/2014 PARALEE COMPANY INC 2,148.00 313656 6/26/2014 COLD AIR DISTRIBUTORS WAREHOUSE 189.31 313657 6/26/2014 E-Z BREW COFFEE & BOTTLE WATER SVC 16.47 313658 6/26/2014 KELLY TRACTOR CO 1,266.40 313659 6/26/2014 DEMCOINC 100.26 313660 6/26/2014 AMERIGAS EAGLE PROPANE LP 2,856.12 313661 6/26/2014 GAYLORD BROTHERS INC 116.84 313662 6/26/2014 HACH CO 1,851.35 313663 6/26/2014 ROWMAN & LITTLEFIELD PUBLISHING GROUP INC 52.00 313664 6/26/2014 HD SUPPLY WATERWORKS, LTD 1,169.30 313665 6/26/2014 PETES CONCRETE 2,100.00 313666 6/26/2014 EGPINC 615.49 313667 6/26/2014 VERO INDUSTRIAL SUPPLY INC 317.80 313668 6/26/2014 DIVE RESCUE INTERNATIONAL INC 1,943.01 313669 6/26/2014 EXPRESS REEL GRINDING INC 2,000.00 313670 6/26/2014 FIRESTONE COMPLETE AUTO CARE 1,019.13 313671 6/26/2014 GENERAL PART INC 1,347.26 313672 6/26/2014 BAKER & TAYLOR INC 7,228.10 313673 6/26/2014 MIDWEST TAPE LLC 1,340.96 313674 6/26/2014 NORTHERN SAFETY CO INC 246.70 313675 6/26/2014 PRECISION CONTRACTING SERVICES INC I 8,139.00 313676 6/26/2014 FIRST HOSPITAL LABORATORIES INC 663.00 313677 6/26/2014 NEC CORPORATION OF AMERICA 352.26 313678 6/26/2014 PALM TRUCK CENTERS INC 163.70 313679 6/26/2014 GO COASTAL INC 865.50 313680 6/26/2014 GREENE INVESTMENT PARTNERSHIP LTD 3,545.88 313681 6/26/2014 INDIAN RIVER COUNTY HEALTH DEPT 44,839.46 313682 6/26/2014 MEDICAL EXAMINERS OFFICE 22,974.08 313683 6/26/2014 VICTIM ASSISTANCE PROGRAM 4,428.66 313684 6/26/2014 ROGER J NICOSIA 1,500.00

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CHECKNBR CK DATE VENDOR AMOUNT 313685 6/26/2014 CITY OF VERO BEACH 3,953.37 313686 6/26/2014 CITY OF VERO BEACH 2,011.99 313687 6/26/2014 CITY OF VERO BEACH 11,612.50 313688 6/26/2014 STEPHEN WOJTASZEK 56.21 313689 6/26/2014 INDIAN RIVER ALL FAB INC 35.00 313690 6/26/2014 UNITED PARCEL SERVICE INC 27.54 313691 6/26/2014 FLORIDA GOVERNMENT FINANCE 105.00 313692 6/26/2014 JANITORIAL DEPOT OF AMERICA INC 1,390.76 313693 6/26/2014 TREASURE COAST HOMELESS SERVICES 6,362.11 313694 6/26/2014 HUMANE SOCIETY 33,850.00 313695 6/26/2014 WAL MART STORES EAST LP 196.60 313696 6/26/2014 WAL MART STORES EAST LP 325.82 313697 6/26/2014 TOTAL TRUCK PARTS INC 211.72 313698 6/26/2014 ACUSHNET COMPANY 1,089.35 313699 6/26/2014 INTERNATIONAL GOLF MAINTENANCE INC 85,581.00 313700 6/26/2014 GEOSYNTEC CONSULTANTS INC 2,256.95 313701 6/26/2014 DUMONT COMPANY INC 1,048.75 313702 6/26/2014 INDIAN RIVER HABITAT 8,925.69 313703 6/26/2014 ST JOHNS RIVER WATER MGMT DISTRICT 1,190.00 313704 6/26/2014 WEST PUBLISHING CORPORATION 97.00 313705 6/26/2014 HD SUPPLY FACILITIES MAINTENANCE LTD 247.64 313706 6/26/2014 LIBERTY FLAGS INC 441.00 313707 6/26/2014 MANPOWER 606.00 313708 6/26/2014 MORGAN & EKLUND INC 7,860.00 313709 6/26/2014 CITY OF SEBASTIAN 2 1,489.89 313710 6/26/2014 PERKINS INDIAN RIVER PHARMACY 108.76 313711 6/26/2014 SPRINT SPECTRUM LP 30.69 313712 6/26/2014 SPRINT SPECTRUM LP 168.42 313713 6/26/2014 TRAFFIC PARTS INC 538.75 313714 6/26/2014 FLORIDA POWER AND LIGHT 82,517.75 313715 6/26/2014 FLORIDA POWER AND LIGHT 452.62 313716 6/26/2014 FLORIDA POWER AND LIGHT 656.96 313717 6/26/2014 JAMES GRAY JR 149.08 313718 6/26/2014 INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS 442.66 313719 6/26/2014 STATE ATTORNEY 7,969.21 313720 6/26/2014 STATE ATTORNEY 400.00 313721 6/26/2014 CITY OF FELLSMERE 17.49 313722 6/26/2014 STRUNK FUNERAL HOMES & CREMATORY 425.00 313723 6/26/2014 TOCOMARUBBER STAMP & MARKING SYSTEM 17. 14 313724 6/26/2014 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 75.00 313725 6/26/2014 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 75.00 313726 6/26/2014 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 500.00 313727 6/26/2014 TRICARE 73.79 313728 6/26/2014 BUILDING OFFICIALS ASSOC OF FLORIDA 245.00 313729 6/26/2014 FLORIDA UC FUND 4,167.17 313730 6/26/2014 UNITED HEALTH CARE INS COMPANY 314.64 313731 6/26/2014 GERALD A YOUNG SR 75.00 313732 6/26/2014 GIFFORD COMMUNITY CENTER 4,923.02 313733 6/26/2014 INDIAN RIVER FARMS WATER CNTRL DIST 200.00 313734 6/26/20 14 INDIAN RIVER FARMS WATER CNTRL DIST 200.00 313735 6/26/2014 PITNEY BOWES INC 407.75 313736 6/26/2014 ALAN C KAUFFMANN 140.00 313737 6/26/2014 NAEMT 90.00 3 13738 6/26/2014 SHAWN MINCEY 50.00 313739 6/26/2014 BLUE CROSS BLUE SHIELD 437.88 313740 6/26/2014 BLUE CROSS BLUE SHIELD 2,112.37 3 13741 6/26/2014 ADVANCED XEROGRAPHICS IMAGING 2,434.09 313742 6/26/2014 TIM GEIB 120.00 3 13743 6/26/2014 C & C ELECTRIC WORKS INC 2,388.00 313744 6/26/2014 SOUTHERN PLUMBING INC 735.00

8

3

CHECKNBR CK DATE VENDOR AMOUNT 313745 6/26/2014 FORT PIERCE HOUSING AUTHORITY 7 I 1.50 313746 6/26/2014 HEALTH SOUTH 422.45 313747 6/26/2014 ANDREW D WILLIAMS 1,959.00 313748 6/26/2014 VALERIE LEMONS 165.67 313749 6/26/2014 MICHAEL QUIGLEY 30.00 313750 6/26/2014 MICHAEL K VERNON 251.21 313751 6/26/2014 RUSSELL PAYNE INC 587.16 313752 6/26/2014 WILLIAM SHANDOR 190.00 313753 6/26/2014 BENEFITS WORKSHOP 679.80 313754 6/26/2014 JEAN PETERS 230.00 313755 6/26/2014 HIMANSHU MEHTA 406.46 313756 6/26/2014 VAN WAL INC 107.00 313757 6/26/2014 JOSEPH W VASQUEZ 165.00 313758 6/26/2014 BIG BROTHERS AND BIG SISTERS 1,250.00 313759 6/26/2014 UNITED RENTALS NORTH AMERICA INC 2,404.00 313760 6/26/2014 FRANK BLAKE 500.00 313761 6/26/2014 JOHNS EASTERN COMPANY INC 11,497.26 313762 6/26/2014 MBV ENGINEERING INC 1,544.25 313763 6/26/2014 CENTRAL PUMP & SUPPLY INC 263.25 313764 6/26/2014 MASTELLER & MOLER INC 3,208.50 313765 6/26/2014 BEACHLAND CLEANING SERVICE 837.00 313766 6/26/2014 RICHARD M HERREN 278.13 313767 6/26/2014 GARY L EMBREY 60.00 313768 6/26/2014 DEREBANOV, ALEX & ANGELINA 150.00 313769 6/26/2014 WOODLAWN MHC LLC 396.00 313770 6/26/2014 JOHN DEERE LANDSCAPES 436.16 313771 6/26/2014 JOSE RIVERA 60.00 313772 6/26/2014 1 ST FIRE & SECURITY INC 17,910.00 313773 6/26/2014 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 1,158.07 313774 6/26/2014 KENNY CAMPBELL JR 100.00 313775 6/26/2014 SUNCOAST REALTY & RENTAL MGMT LLC 500.00 313776 6/26/2014 JOHNNY B SMITH 175.00 313777 6/26/2014 MENTAL HEALTH ASSOCIATION 6,198.92 313778 6/26/2014 CHARLES A WALKER 40.00 313779 6/26/2014 CHARLES STEVENS 21.69 313780 6/26/2014 DANIEL IOFFREDO 40.00 313781 6/26/2014 FESHOH, DIANE M 13.00 313782 6/26/2014 CATHERINE M BOSWELL 95.51 313783 6/26/2014 BENNETT AUTO SUPPLY INC 369.64 313784 6/26/2014 NICOLACE MARKETING INC 4,708.15 313785 6/26/2014 EQ THE ENVIRONMENTAL QUALITY COMPANY 8,599.79 313786 6/26/2014 TRITELINC 49.50 313787 6/26/2014 CHAMPION TURF FARMS 1,250.00 313788 6/26/2014 SANDY ARACENA 120.00 313789 6/26/2014 PROMOTE YOU LLC 2,640.60 313790 6/26/2014 FLORIDA MEDlCAID 444.89 313791 6/26/2014 IDEAL TECH SERVICES INC 1,547.00 313792 6/26/2014 MI-LOR CASUAL INC 1,831.00 313793 6/26/2014 DAILY DOSE CAFE 852 .00 313794 6/26/2014 INEOS NEW PLANET BIO ENERGY LLC 24,961.13 313795 6/26/2014 WOERNER DEVELOPMENT INC 96.50 313796 6/26/2014 GOLF SOLUTIONS I LLC 858.87 313797 6/26/2014 ATLANTIC COASTAL LAND TITLE CO LLC 75 .00 313798 6/26/2014 BOULEVARD TIRE CENTER 4,983.08 313799 6/26/2014 YOUR AQUA INSTRUCTOR LLC 230.00 313800 6/26/2014 SAFETY SCHELL CORPORATION 1,676.56 313801 6/26/2014 PACE ANALYTICAL SERVICES INC 204.00 313802 6/26/2014 DELRAY MOTORS 1,974.98 313803 6/26/2014 JOSEPH CATALANO 40.00 313804 6/26/2014 OVERDRIVE INC 1,259.08

9

4

CHECKNBR CK DATE VENDOR AMOUNT 313805 6/26/2014 PEGGY CARDELL & ASSOCIATES 660.00 313806 6/26/2014 RAYMOND J DUCHEMIN 60.00 313807 6/26/2014 Hll.,LERICH & BRADSBY CO 1,060.13 313808 6/26/2014 INTEGRITY LAWNS & LANDSCAPfNG 1,750.00 313809 6/26/2014 JMC SERVICES INC 225.00 313810 6/26/2014 TIGHT LINE PRODUCTIONS fNC 1,297.50 313811 6/26/2014 INFORMATICS HOLDfNGS fNC 2,806.50 313812 6/26/2014 GFAINTERNATIONAL INC 1,110.00 313813 6/26/2014 ANTHONY GIOVINAZZO 90.90 313814 6/26/2014 TIM ZORC 14.78 313815 6/26/2014 AMERICAN MESSAGING SERVICES LLC 21.46 313816 6/26/2014 LOWES HOME CENTERS INC 1,615.25 313817 6/26/2014 LABOR READY SOUTHEAST INC 1,443.84 313818 6/26/2014 CARDINAL HEALTH 110 INC 19,476.28 313819 6/26/2014 CARDINAL HEALTH 110 INC 2,351.06 313820 6/26/2014 PPG ARCHITECTURAL FINISHES INC 441.00 313821 6/26/2014 EMILY K DIMATTEO 120.00 313822 6/26/2014 ALEXMIKLO 40.00 313823 6/26/2014 TREASURE COAST TURF INC 385.00 313824 6/26/2014 STRAIGHT OAK LLC 123.82 313825 6/26/2014 SOUTHERN MANAGEMENT LLC 545.00 313826 6/26/2014 KANSAS STATE BANK OF MANHATTAN 890.57 313827 6/26/2014 GONZALEZ SAGGIO & HARLAN LLP 11,192.50 313828 6/26/2014 CHEMTRADE CHEMICALS CORPORTATION 2,507.30 313829 6/26/2014 NEEL-SCHAFFER INC 23,664.00 313830 6/26/2014 LOTUS AMMUNITION WORX LLC 2,453.10 313831 6/26/2014 WADE WILSON 105.00 313832 6/26/2014 BRUCE SABOL 40.00 313833 6/26/2014 JIM BAIRD CABINETS INC 2,875.00 313834 6/26/2014 SHOWTURF LLC 563.96 313835 6/26/2014 COASTAL DRILLING & BACKHOE INC. 3,500.00 313836 6/26/2014 MARGIE SMITH 184.00 313837 6/26/2014 RITA MURTAGH 88.63 313838 6/26/2014 DONALD F DUNN 104.67 313839 6/26/2014 KESSLER CONSULTING INC 2,665.00 313840 6/26/2014 RICHARD BEECHER 60.00 313841 6/26/2014 VALERIE WATERS 540.00 313842 6/26/2014 JEFF PASSARETTI 60.00 313843 6/26/2014 ANNAJ MAY 41.14 313844 6/26/2014 CHRISTINE MARSH 58.25 313845 6/26/2014 JEFFERY MAIN 71.64 313846 6/26/2014 JERRY HOFFMAN 19.48 313847 6/26/2014 VERNA H GORMAN 90.90 313848 6/26/2014 JOANEGEANY 103.38 313849 6/26/2014 SARAH SPANN 445.50 313850 6/26/2014 DORENE THAENS 448.11 313851 6/26/2014 ROBERT SMITH 25.00 313852 6/26/2014 JAMES SEATON 301.98 313853 6/26/2014 VERNA PHILLIPS 150.00 313854 6/26/2014 MARYWPAGE 96.72 313855 6/26/2014 SANDRA KAHLE 233.34 313856 6/26/2014 HUNTER SOUTHWEST PRODUCTIONS, LLC 2,650.00 313857 6/26/2014 CLARENCE P BEARD 91.19 313858 6/26/2014 RICHARD ROWE 181.80 313859 6/26/2014 MSPALMINC 430.00 3 13860 6/26/2014 KOSOY ENTERPRISES INC 10,085.00 313861 6/26/2014 GARDENS AT RIVER GROVE LLC 25,604.46 313862 6/26/2014 JOHN MANCHEC 500.00 313863 6/26/2014 FAYE WILLIAMS 50.00 313864 6/26/2014 UTILREFUNDS 34.10

1 0,

5

CHECKNBR CKDATE VENDOR AMOUNT 313865 6/26/2014 UTIL REFUNDS 23.48 313866 6/26/2014 UTIL REFUNDS 72.17 313867 6/26/2014 UTIL REFUNDS 15.48 313868 6/26/2014 UTIL REFUNDS 18.77 313869 6/26/2014 UTIL REFUNDS 19.62 313870 6/26/2014 UTIL REFUNDS 83.01 313871 6/26/2014 UTILREFUNDS 37.48 313872 6/26/2014 UTIL REFUNDS 43.93 313873 6/26/2014 UTIL REFUNDS 45.21 313874 6/26/2014 UTIL REFUNDS 11.04 313875 6/26/2014 UTIL REFUNDS 66.80 313876 6/26/2014 UTIL REFUNDS 39.65 313877 6/26/2014 UTIL REFUNDS 40.70 313878 6/26/2014 UTJL REFUNDS 60.82 313879 6/26/2014 UTIL REFUNDS 137.15 313880 6/26/2014 SHANTARRAHOUSTON 45.15

Grand Total: 726,292.13

11

6

TRANS.NBR 1004343 1004344 1004345 1004346 1004347 1004348 1004349 1004350 1004351 1004352 1004353 1004354 1004355 1004356 1004357 1004358 1004359 1004360 1004361 1004362 1004363 1004364 1004365 1004366 1004367 1004368 1004369 1004370 1004371 1004372 1004373 1004374 1004375 1004376 1004377 1004378 1004379 1004380 1004381

Grand Total:

ELECTRONIC PAYMENT- VISA CARD

DATE 6/19/2014 6/19/2014 6/20/2014 6/20/2014 6/23/2014 6/23/2014 6/23/2014 6/23/2014 6/24/2014 6/24/2014 6/24/2014 6/24/2014 6/24/2014 6/24/2014 6/24/2014 6/24/2014 6/24/2014 6/24/2014 6/24/2014 6/24/2014 6/24/2014 6/24/2014 6/24/2014 6/24/2014 6/24/2014 6/24/2014 6/25/2014 6/25/2014 6/25/2014 6/25/2014 6/25/2014 6/25/2014 6/25/2014 6/25/2014 6/25/2014 6/26/2014 6/26/2014 6/26/2014 6/26/2014

VENDOR AT&T OFFICE DEPOT BSD CUSTOMER SVC ARAMARK UNIFORM & CAREER APPAREL LLC VERO COLLISION CENTER UNIVERSAL SIGNS & ACCESSORIES SOUTHERN COMPUTER WAREHOUSE SCRIPPS TREASURE COAST PUBLISHING LLC SYNAGRO-WWT INC EVERGLADES FARM EQUIPMENT CO INC HENRY SCHEIN INC NORTH SOUTH SUPPLY INC SAFETY PRODUCTS INC LIGHTSOURCE IMAGING SOLUTIONS LLC INDIAN RIVER BATTERY MIKES GARAGE & WRECKER SERVICE INC MEEKS PLUMBING INC HOMELAND IRRIGATION DEERE & COMPANY PRIDE ENTERPRISES MIDWEST MOTOR SUPPLY CO RECHTIEN INTERNATIONAL TRUCKS ITERIS INC SEA COAST A/C & SHEET METAL INC S & S AUTO PARTS HYDRA SERVICE (S) INC HROINC REPUBLIC SERVICES OF FLORIDA REPUBLIC SERVICES OF FLORIDA REPUBLIC SERVICES OF FLORIDA REPUBLIC SERVICES OF FLORIDA REPUBLIC SERVICES OF FLORIDA REPUBLIC SERVICES OF FLORIDA REPUBLIC SERVICES OF FLORIDA REPUBLIC SERVICES OF FLORIDA REPUBLIC SERVICES OF FLORIDA AT&T OFFICE DEPOT BSD CUSTOMER SVC WASTE MANAGEMENT INC WHEELABRATOR RIDGE ENERGY INC

AMOUNT 8,844.24 1,387.75

589.62 2,493.07

18,371.45 6,329.38 2,459.72

61 ,320.26 3,142.81 3,144.25

73 .07 338.60 348.44 512.30 725.00 849.76

1,110.53 444.34

2,600.00 742.32

1,284.62 6,680.00

317.00 765.60

13,114.00 720.75

2,306.57 11,572.78

29.59 29.61

33,950.48 120,924.40 120,924.41 95,964.68 95,964.70

5,063.94 2,002.84

78,420.20 6,759.90

712,622.98

l

12

TRANS NBR 3044 3045 3046 3047 3048 3049 3050 3051 3052 3053 3054 3055 3056 3057 3058 3059 3060

Grand Total:

ELECTRONIC PAYMENTS - WIRE & ACH

DATE 6/19/2014 6/20/2014 6/20/2014 6/20/2014 6/20/2014 6/20/2014 6/20/2014 6/20/2014 6/20/2014 6/20/2014 6/20/2014 6/20/2014 6/23/2014 6/23/2014 6/24/2014 6/24/2014 6/25/2014

VENDOR BENEFITS WORKSHOP NACO/SOUTHEAST FLORIDA LEAGUE OF CITIES, INC ICMA RETIREMENT CORPORATION NA CO/SOUTHEAST ICMA RET CORP IRC FIRE FIGHTERS ASSOC TEAMSTERS LOCAL UNION #769 CLOSE CONSTRUCTION LLC VETERANS COUNCIL OF I RC KIMLEY HORN & ASSOC INC FLSDU I RC HEALTH INSURANCE - TRUST IRS-PAYROLL TAXES INDIAN RIVER COUNTY PROPERTY APPRAISER SCHOOL DISTRICT OF I R COUNTY ELITE TITLE

AMOUNT 7,844.23

47,375.25 4,629.83

30,121.39 306.97

2,060.00 6,210.00 5,382.50

343,762.05 5,889.63 2,496.00 8,423.37

49,714.70 395,146.45 215,795.39

69,730.48 2,790.01

1,197,678.25

13

CONSENT: 7/8/14 p

Office of INDIAN RIVER COUNTY

ATTORNEY

Dylan Reingold, County .Attomey William K. DeBraal, Deputy Connty .Attorney Kate Pingolt Cotner, Assistant County .Attomey

TO:

FROM:

DATE:

RE:

MEMORANDUM

Board of County Commissioners

Dylan Reingold - County Attorney ~,,,._.-

June 30, 2014

Resolutions Delegating the Authority to the County Administrator or his Designee to Call Letters of Credit and to Act on Behalf of Indian River County during the time frames of July 16, 2014, through and including August 18, 2014, and August 20, 2014, through and including September 8,2014

The Indian River County Board of County Commissioners has canceled regularly scheduled meetings during the two time frames of July 16, 2014, through and including August 18, 2014, and then again on August 20, 2014, through and including September 8, 2014. During these two intervals, it is necessary and desirable that the Board delegate to the County Administrator, or his designee, the authority to call Letters of Credit that may expire during these two time intervals. Further, it is necessary and desirable that the Board delegate to the County Administrator, or his designee the authority to execute all other documents necessary for the proper functioning of the County. In Resolution No. 2013-122, the Board delegated the authority to sign any resolution or proclamation of local emergency or state-wide emergency that affects Indian River County, together with any and all emergency orders and other acts required in connection therewith, to the County Administrator, or his designee. Resolution No. 2013-122 remains in full force and effect through December 31 , 2014. Additionally, in Resolution No. 2013-121 , the Board delegated to the County Administrator or his designee, the authority to sign resolutions on behalf of the Board to call letters of credit which may expire or otherwise require action to be taken during the period of a declared state of local emergency or declared State of Florida emergency affecting Indian River County. Resolution No. 2013-121 also remains in full force and effect through the calendar year 2014.

Funding:

There is no expense associated with this item.

Requested Action:

/nhm Attachments

14

RESOLUTION NO. 2014-__

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, DELEGATING AUTHORITY TO THE COUNTY ADMINISTRATOR OR HIS DESIGNEE, TO EXECUTE RESOLUTIONS CALLING LETTERS OF CREDIT AS NECESSARY DURING THE PERIOD COMMENCING JULY 16, 2014, THROUGH AND INCLUDING AUGUST 18, 2014, AND FURTHER DELEGATING TO THE COUNTY ADMINISTRATOR OR HIS DESIGNEE, THE AUTHORITY TO EXECUTE ALL DOCUMENTS NECESSARY TO THE PROPER FUNCTIONING OF THE COUNTY DURING THE PERIOD COMMENCING JULY 16, 2014, THROUGH AND INCLUDING AUGUST 18, 2014.

WHEREAS, at the November 19, 2013 Board of County Commissioners meeting, the Board canceled regularly scheduled Board meetings during the period commencing July 16, 2014, through and including August 18, 2014;

WHEREAS, Section 101.05.1.q of The Code of Indian River County allows the Board to authorize the County Administrator, or his designee, to perform other duties on behalf of the Board of County Commissioners;

WHEREAS, various letters of credit are posted with the County to, among other things, guaranty performance or warranty as well as compliance and restoration of sand mines, and many letters of credit have certain call language requiring a resolution of the Board of County Commissioners declaring default or failure to post alternate security;

WHEREAS, it is necessary to delegate specific authority to execute resolutions on behalf of the Board of County Commissioners to call letters of credit;

WHEREAS, it is necessary to delegate additional signing authority, not previously delegated by Florida Statutes, The Code of Indian River County, and Indian River County resolutions, to each of the County Administrator or his designee; and

WHEREAS, pursuant to Resolution No. 2013-122 and section 101.10(1) of The Code of Indian River County, the Board of County Commissioners previously delegated to the Indian River County Administrator acting as Indian River County Emergency Services District Director, or his designee, the authority: (i) to declare a state of local emergency for Indian River County pursuant to Florida Statutes section 252.38(3)(a)(5); and (ii) pursuant to any duly issued Executive Order concerning Emergency Management issued by the Governor of the State of Florida declaring that a disaster and/or emergency [as such terms are defined in Florida Statutes section 252.34 (1) and (3) respectively] exists in Indian River County, to issue orders and rules, including, without limitation, the ability to issue Emergency Orders for Indian River County, during the period of the declared emergency, and such delegation in Resolution No. 2013-122 remains in full force and effect; and

WHEREAS, pursuant to Resolution No. 2013-121, the Board of County Commissioners previously delegated to the Indian River County Administrator or his designee, the authority to execute resolutions on behalf of the Board to call letters of credit which might expire or otherwise require action to be taken during the period of a declared state of local emergency or declared State of Florida emergency affecting Indian River County, and such delegation in Resolution No. 2013-121 remains in full force and effect.

15

RESOLUTION NO. 2014----

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that:

1. The County Administrator, or his designee, is hereby delegated the authority to execute resolutions on behalf of the Board of County Commissioners to call letters of credit which might expire or otherwise require action to be taken during the period commencing July 16, 2014, through and including August 18, 2014. Any resolutions executed by the County Administrator or his designee, to call letters of credit during the period commencing July 16, 2014, through and including August 18, 2014, are to be accompanied by a copy of this Resolution.

2. The County Administrator, or his designee, is hereby authorized to execute all documents necessary to the proper functioning of the County, which may arise during the period commencing July 16, 2014, through and including August 18, 2014, provided that all such documents signed during such interval are brought to the Board of County Commissioners for ratification.

3. The Effective Date of this Resolution is July 16, 2014, and this Resolution shall expire without further action of this Board at the close of business on August 18, 2014.

This Resolution was moved for adoption by Commissioner _______ , and the motion was seconded by Commissioner _______ , and, upon being put to a vote, the vote was as follows:

Chairman Peter D. O'Bryan Vice Chairman Wesley S. Davis Commissioner Joseph E. Flescher Commissioner Tim Zorc Commissioner Bob Solari

The Chairman thereupon declared this Resolution duly passed and adopted this __ day of July, 2014.

Attest: Jeffrey R. Smith, Clerk of Court and Comptroller

By ____________ _

Deputy Clerk

Approved as to form and legal sufficiency

By . ::...::::::: Dylan Reingold, County Attorney

2

BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA

By _____________ _


16


A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, DELEGATING AUTHORITY TO THE COUNTY ADMINISTRATOR OR HIS DESIGNEE, TO EXECUTE RESOLUTIONS CALLING LETTERS OF CREDIT AS NECESSARY DURING THE PERIOD COMMENCING AUGUST 20, 2014, THROUGH AND INCLUDING SEPTEMBER 8, 2014, AND FURTHER DELEGATING TO THE COUNTY ADMINISTRATOR OR HIS DESIGNEE, THE AUTHORITY TO EXECUTE ALL DOCUMENTS NECESSARY TO THE PROPER FUNCTIONING OF THE COUNTY DURING THE PERIOD COMMENCING AUGUST 20, 2014, THROUGH AND INCLUDING SEPTEMBER 8, 2014.

WHEREAS, at the November 19, 2013 Board of County Commissioners meeting, the Board canceled regularly scheduled Board meetings during the period commencing August 20, 2014, through and including September 8, 2014;

WHEREAS, Section 101.05.1.q of The Code of Indian River County allows the Board to authorize the County Administrator, or his designee, to perform other duties on behalf of the Board of County Commissioners;

WHEREAS, various letters of credit are posted with the County to, among other things, guaranty performance or warranty as well as compliance and restoration of sand mines, and many letters of credit have certain call language requiring a resolution of the Board of County Commissioners declaring default or failure to post alternate security;

WHEREAS, it is necessary to delegate specific authority to execute resolutions on behalf of the Board of County Commissioners to call letters of credit;

WHEREAS, it is necessary to delegate additional signing authority, not previously delegated by Florida Statutes, The Code of Indian River County, and Indian River County resolutions, to each of the County Administrator or his designee; and

WHEREAS, pursuant to Resolution No. 2013-122 and section 101.10(1) of The Code of Indian River County, the Board of County Commissioners previously delegated to the Indian River County Administrator acting as Indian River County Emergency Services District Director, or his designee, the authority: (i) to declare a state of local emergency for Indian River County pursuant to Florida Statutes section 252.38(3)(a)(5); and (ii) pursuant to any duly issued Executive Order concerning Emergency Management issued by the Governor of the State of Florida declaring that a disaster and/or emergency [as such terms are defined in Florida Statutes section 252.34 (1) and (3) respectively] exists in Indian River County, to issue orders and rules, including, without limitation, the ability to issue Emergency Orders for Indian River County, during the period of the declared emergency, and such delegation in Resolution No. 2013-122 remains in full force and effect; and

WHEREAS, pursuant to Resolution No. 2013-121, the Board of County Commissioners previously delegated to the Indian River County Administrator or his designee, the authority to execute resolutions on behalf of the Board to call letters of credit which might expire or otherwise require action to be taken during the period of a declared state of local emergency or declared State

17


of Florida emergency affecting Indian River County, and such delegation in Resolution No. 2013-121 remains in full force and effect.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that:

1. The County Administrator, or his designee, is hereby delegated the authority to execute resolutions on behalf of the Board of County Commissioners to call letters of credit which might expire or otherwise require action to be taken during the period commencing August 20, 2014, through and including September 8, 2014. Any resolutions executed by the County Administrator or his designee, to call letters of credit during the period commencing August 20, 2014, through and including September 8, 2014, are to be accompanied by a copy of this Resolution.

2. The County Administrator, or his designee, is hereby authorized to execute all documents necessary to the proper functioning of the County, which may arise during the period commencing August 20, 2014, through and including September 8, 2014, provided that all such documents signed during such interval are brought to the Board of County Commissioners for ratification.

3. The Effective Date of this Resolution is August 20, 2014, and this Resolution shall expire without further action of this Board at the close of business on September 8, 2014.

This Resolution was moved for adoption by Commissioner _______ , and the motion was seconded by Commissioner _______ , and, upon being put to a vote, the vote was as follows:


The Chairman thereupon declared this Resolution duly passed and adopted this __ day of July, 2014.


By _____________ _

Deputy Clerk

Approved as to form and legal sufficiency

By~---~

oylanReingold, County Attorney

2


By _____________ _


18

INDIAN RIVER COUNTY INTER-OFFICE MEMORANDUM

TO:

FROM:

Joseph Baird County Administrator

Colleen Peterson ~ Human Resources Manager

DATE: June 30, 2014

SUBJECT: 2015 Holiday Schedule

For consideration by the Board of County Commissioners, the following is the proposed schedule of holidays for Indian River County employees for 2015:

Holiday

New Year's Day

Good Friday

Memorial Day

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Day after Thanksgiving

Christmas Eve

Christmas Day

New Year's Day

APPROVED FOR AGENDA:

County Observance

Thursday, January 1, 2015

Friday, April 3, 2015

Monday, May 25, 2015

Friday, July 3, 2015

Monday, September 7, 2015

Wednesday, November 11, 2015

Thursday, November 26, 2015

Friday, November 27, 2015

Thursday, December 24, 2015

Friday, December 25, 2015

Friday, January 1, 2016

By: ~4-()~"4,,J,J..).......i...L~~~!.!l:..:.d_:__ _____ _ Indian River Co.

Administration

Legal

Budget

Dept.

Risk Management L__----~~---=-=-=-_!..LJ 19

TO:


BOARD MEMORANDUM Joseph A. Baird, County Administrator

THROUGH: Christopher R. Mora, P.E. ~ Public Works Director CONSENT AGENDA

FROM: James D. Gray, Jr. @ Coastal Engineer

SUBJECT: Resolution Requesting Funding Assistance from State of Florida Beach Erosion Control

Program - FY 2015/16

DATE: June 25, 2014

DESCRIPTION AND CONDITIONS

The State of. Florida, Department of Environmental Protection (FDEP) requires an annual resolution from local governments requesting funding assistance through the Beach Erosion Control Program. The Resolution does not specify a specific dollar amount. However, the Resolution allows the Department to consider the County's annual budget request for Fiscal Year 2015/16. Staff anticipates requesting State funding assistance for 50 percent of the post construction monitoring costs for the Sector 3 Beach Restoration Project and for a Sector 5 Beach Nourishment Project feasibility study.

FUNDING

FDEP funding for Beach Restoration Projects typically requires a local match. The match percentage varies depending upon the characteristics of each project. In the event a match is needed local funding of Beach Restoration includes a portion of Local Option Tourist Tax Revenue as well as allocation of the One Cent Sales Tax. Funding for the Sector 3 project is available and has been budgeted in the Beach Restoration Fund, Sector 3 Beach Restoration Account No.12814472-033490-05054. Funding for the Sector 5 Project feasibility study is available and budgeted in the Beach Restoration Fund, Other Professional Services Account No. 12814472-033190-01024.

RECOMMENDATION Staff recommends approval of the attached Resolution.

ATTACHMENT

Resolution No. 2014-__ (two originals)

APPROVED AGENDA ITEM

FOR: July 8 1 2014

Indian River County

Administration

Budget

Legal

Public Works

Coastal Engr. Division J06

F:\PUBLIC WORKS\JAMESG\FDEP 2015 . 2016 LOCAL GOVERNMENT FUNDING REQUEST\FUNDING RESOLUTlON\MEMO AGENDA FDEP LGFR RESOLUTION FY2015-

16_JULY 8 2014.DOCX .20


A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA REQUESTING ASSISTANCE FROM THE STATE OF FLORIDA BEACH EROSION CONTROL PROGRAM -FY 2015/16

WHEREAS, Indian River County has experienced damage to structures and/or coastal lands by beach erosion in areas of public lands; and

WHEREAS, Indian River County has established a Beach Preservation Plan and a Beach Preservation Fund to provide strategy and funding for beach restoration activities; and

WHEREAS, the State of Florida has established a Beach Erosion Control Program for providing financial assistance for erosion control and preservation of the beaches within the State.

NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of Indian River County, as follows:

1. The County hereby requests State financial assistance for implementation of coastal erosion control improvements within Indian River County.

2. The County hereby designates James D. Gray, Jr., Coastal Engineer for Indian River County, as the Project Manager and Agent on behalf of the County.

THE FOREGOING RESOLUTION was offered by Commissioner ______ and seconded by Commissioner ___ ___ , and, being put to a vote was as follows:

Chairman, Peter D. O'Bryan Vice Chairman, Wesley S. Davis Commissioner Joseph E. Flescher Commissioner Tim Zorc Commissioner Bob Solari

The Chairman thereupon declared the resolution duly passed and adopted this ___ day of _ _____ , 2014.


By ___________ _

Deputy Clerk

Approved:

Indian River County, Florida Board of County Commissioners


21

Date:

To:

From:

Prepared By:

Subject:

Consent Agenda Item

INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES

June 30, 2014

Joseph A. Baird, County Administrator

Vincent Burke, P.E., Director of Utility Services@)

Arjuna Weragoda, P.E., Capital Projects Manager A(µ Terry Southard, Utility Operations Manager

Change Order No.3 for the Water Plants Lime Slurry Injection Project - UCP 2715

Bid No: 2013028

DESCRIPTIONS AND CONDITIONS:

On May 7, 2013 the Indian River County Board of County Commissioners (BCC) awarded the contract for the Water Plants Lime Slurry Injection Project to R.J. Sullivan Corporation at a cost of $2,549,000.00. Notice to proceed was issued on August 21, 2013 to R.J. Sullivan to start the work at the North and South Water Treatment Plants. Change order No.l to replace the acid tank at the South RO plant was approved by the board on October 8th

, 2013 for a lump sum amount of $189,527.00. Change order No.2 to paint the west clearwell and the hardware modules for communication at the North RO plant was approved by the board on March 18th

, 2014 for a lump sum amount of $50,155.96.

During the sandblasting phase of the acid containment area at the South RO plant it was discovered the existing concrete in the containment area was deteriorated due to acid intrusion under the existing coating. Therefore, given the deteriorating condition of the containment area, IRCDUS requested a proposal from the current contractor, R.J . Sullivan Corporation to construct a new 6-inch concrete slab on top of the existing slab. They submitted a proposal to our consultant Kimley-Horn and Associates on June 11th

, 2014.

ANALYSIS:

R.J. Sullivan Corporation submitted a proposal to perform the additional work outlined in the change order within the South RO plant acid containment area for a lump sum amount of $8,661.00. Staff and our consultant have evaluated the proposal and believe that the scope and fee are reasonable. The Change Order No.3 will add $8,661.00 to the current contract amount of $2,788,682.96 for a total of $2,797,343.96 and add another forty nine (49) calendar days.

FUNDING:

Funding for Change Order No. 3 in the amount of $8,661.00 is available in the Water Production R & R account in the Utilities Fund. Funds fo i this account are in the operating budget. The operating budget is derived from water and sewer sales.

F:\Utilities\UTIU1Y • Engineering\ WATER\WTP - North RO\Lime Slurry Injection Project-UCP 2715\ Admin\Agenda-Change Order No.3 to RJ 6-30-14 cmc.doc Page 1 of 2

.21

ACCOUNT NO.:

Description Account Number Amount

Water Production R & R 47121936-044699 $8,661.00

RECOMMENDATION:

Staff requests the Board to authorize the Chairman to execute the attached Change Order No. 3 on their behalf for a sum amount of $8,661.00 to R.J. Sullivan Corporation increasing the total contract amount to $2,797,343.96.

ATTACHMENT(s):

1. Change Order No. 3

2. Proposal from R.J. Sullivan Corporation

! f

Fol: ~ '/?_, ;lo1'/C · ate

Indian River Co.

Administration

Legal

Budget

Utilities

Utilities-Finance

.23

CHANGE ORDER No. ___ - __ 3,.... __ _

PROJECT ___ ,:,:R.:.O~P"""la::.:n.:.::t"'"s""'Li,,.,m..,.,e.._S,.,l.,.u,.,_rr ... y_.,ln.,_.,i.:.ect=io~n,_ ______________ _

DATE OF ISSUANCE ,..6/,_.1=1...,/2=0=14..__ _________ EFFECTIVE DATE ..i:6:t..;/l:.::1""'/2:::::0~1.;:;..4 ____ _

OWNER ----"ln:..:.:d::,l""an,....,_,R.:.,:iV.:::.e,_r C:O,o.:U::.:n.:..:ty..__,,U""'ti,.,.lit.::.ie=.,s,...,D=:,;e,:,p,:.::a:..:.rt,:.m:..:.:e,,,_n.,,.t ____________ _

OWNER's Contract No. 2013~ _____________ _ Project No. UCP2715

ENGINEER Kimley-Horn and Associates, Inc. CONTRACTOR R.J. Sullivan Corporation

You are directed to make the following changes in the Contract Documents: Description: Construct a new 6-inch concrete slab on top of the existing slab ln the acid containment area. Reason for change order: Deterioration of the acid containment area at the S. RO Water Treatment Plant. Attachments: (List documents supporting change)RJ Sullivan's r11 1ote

CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME

Original Contract Price Original Contract Times

$ 2,~49,00Q.0O Substantial Completion: 210 Ready for final payment: 240

Davs or dates Net changes from prtvlous -Chanie Ordars

1 N()t <:hang€ from previOlJS Ch;ing~ Ord~(S

No. l to No. 2 No. _1_to No. 2

$23~984.96 ~ - days Contract Prlce prior to thls C.httnge OrdE:r contract T\mJ;} prior to this C:rvmge Order

$2,78B,2ai122 Sl.lbstanti<1I Corn;,letlon: 272. ~~···~----.~--Ready forflna1 p8yrnent: 302

' Q;,;ys or dates

Net Increase (decrease) in thls Change Order Net lr,<:rease in th ls C1h,mge Onler

$~..§..61.00 I

49 i days

Cor1tract Price with .iH ~1pprav€d C-h~ng€ Orde1·s j Contr2.ct Time w1th al! e1pprov:ed Ch~ngl': Ord$fS

j : $2,797,343.96

i RJ Su!hvan corp. By: _ _______ _ Bob Mullen

Date: _________ _

EJCDC No. C-700 t2002 Edition)

!

l

Prepar'!!d by the Englr~ers Joll'lt C)'.lritiract nocum-aiiltS Committ'i!e ~md Elridors~d by The Associated Ger:\erai Cootractol'S of America.

00800·1 24

June 11, 20'l4

Mr. Mark Miller

rj Sullivan Corp. GENERAL CONTRACTOR

Kimley-Horn and Associates, Inc. 1920 Wekiva Way, Suite 200 West Palm Beach, FL 33411

Re: Indian River County Utilities R.O. Plants Lime Slurry Injection New Slab in Acid Containment Area

Dear. Mr. Miller,

PCO 15B

In accordance with your e-mail dated May 22, 2014, we offer our proposal to construct a new 6-lnch concrete slab on top of the existing slab In the acid containment area. The new slab will be placed directly over the existing slab. The existing slab will remain and no sandblasting, bonding agent or doweling is included. Our quote Includes breaking out the old sump and constructing a new sump. Our quotation for this extra work is as follows.

Reinforcing Steel Waterstop Form Sump Concrete (15 CY@ 118.00) Labor (80MH @ $40.00/MH) Supervision (16 MH@ $75.00/MH) Subtotal 15% Mark-Up Additional Bond & Insurance Total

2001 N.W. 22nd Street ~ Pompano Beach, FL 33069 Phone 954-975-0388 11 Fax 954-975-3333

$ 700.00 300.00 200.00

1,770.00 3,200.00 1.200.00

$7,370.00 1,105.50

185.50 $8,661.00

.25

June 11 , 2014

Mr. Mark Miller

rj SuUivan Corp. GENERAL CONTRACTOR

Klmley-Horn and Associates, Inc. Page 2

Re: lndlan River County Utilities R.O. Plants Lime Slurry Injection

New Slab in Acid Containment Area PCO 15B

In order to complete this extra work, we will need 14 calendar days to procure the materials and perform the work. After the slab has been poured there Is a 28 day cure time required before painting can begin. Once the painting starts, we will need 7 calendar days to complete the painting. In all, we can complete the slab and the painting within 49 calendar days from the time we are authorized to proceed. Therefore we will need a time extension of 49 calendar days from the date that we are notified to proceed.

If this proposal meets w!th your approva!, please provide your wr!tten acceptance and authorization to proceed.

Sincerely, ,J ,.,,,.,,·--:-) /-· 1/I A,,A,

,,, •t, r C/ .,. · '-

✓.

f(obert D. Mullen Project Manager

co; Arjuna Weragoda1 Indian River County Proposed Change Order FIie, Job 348

2001 N.W. 22nd Street O Pompano Beach, FL 33069 Phone 954-975-0388 11 Fax 954-975-3333 26

INDIAN RIVER COUNTY, FLORIDA MEMORANDUM

TO: Honorable Board of County Commissioners

THROUGH: Joseph A. Baird, County Administrator ,

CONSENT

THROUGH: John King, Director __ J \~· Department ofEmer~c{s~rvices r. nl '

FROM: Maria Resto, Radiological Emergency Analyst/Radio System Manage~~

DATE: June 24, 2014

SUBJECT: Approval of Extension ofFX Software Agreement

It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting.

DESCRIPTION AND CONDITIONS:

On September 10, 2013, the Board of County Commissioners approved the bid purchase (Bid# 2014001) of the annual software services (FX Software) from Harris Inc. for the 800 MHz Public Safety Radio System. The FX Software provides enhancements and corrections to public safety Enhanced Digital Access Communication System (EDACS) backbone and radio components. It also assures the County that any new generation radios, hand-held or mobile units, would seamlessly integrate into our communication network. The signed agreement includes provisions for one ( 1) year extensions as agreed upon parties. Harris has agreed to extend the price, terms, and conditions for another year.

FUNDING:

The FX Software is a budgeted expense and funds are available in the 001-107 (Communications/Emergency Services) account.

Account Number Agreement Amount 00110719-035120 30,000.00

RECOMMENDATION:

Staff recommends the Board authorize a one (1) year extension to the FX Software Agreement.

27

ATTACHMENT:

1. Three (3) Original Copies of Amended Agreement between Indian River County and Ml A-COM Inc.

2. FX Software Agreement 2014-2015 Quote

APPROVED FOR AGENDA IndiaQ River Co.

Legal

FOR:_ ... ,J .... "J ... J · .... 11""",_...0 ... B.,., __..? ... 0 ... 1 __ 4....__ Budget

Dept.

Riskl\fgr.

General Svcs.

.28

• Cl COMMUNICATIONS

IN I Ef<NA T!ONAL

4450 US Hwy 1 Vero Beach, FL 32962

Voice: 772.569.5355 Fax: 772.794.4248

[email protected]

Bill To IRC Emergency Services Radio System Manager 4225 43rd Ave Vero Beach, FL, 32967-1671 USA

Site Number Descriptfon

IRC130MAIN FX Agreement 2014-2015

Description

SSSV1 F - Annual Software Services Small Mul1i-Si1e FX Agreemen1 for Indian River County Augus1 1,2014 to July 31, 2015

Prices quoted are valid for ( 30) Days from Document Date.

Orders may be subject to shipping & handling charges.

All warranties are manufacture's warranties.

Please complete the details below and fax or email them to us.

D Purchase Order Number

D Credit Card

D Visa

Card No.

Cardholdefs Name

D Mastercard

D Cheque 4450 US Highway 1

D Bankcard

Vero Beach, FL, 32967, USA

Exp. Date

Site

Contact

Salesperson

Page

Date

Quote ~umber

IRC Emergency Services Radio Systems Manager 4225 43rd Avenue Vero Beach, FL, 32967-1671 Voice: Fax:

Reference

QUOTATION

Qty List Price Disc% Disc Amt Sale Price

1.00 30,000.00 0.00% 0.00 30,000.00

Subtotal:

Plus Tax

Please place my order now

Name

Signature

Total Due (USO)

By signing this Quotation and/or submitting a purchase order pursuant to this Quotation you acknowledge that you have read and agree 10 be bound by Communications lnt'I. lnc.'s Terms and Conditions of Sale Service and Technical Support

1/1

5/28/2014

QTE1401077

Total

30,000.00

30,000.00

0.00

30,000.00

29

June 24, 2014

HARRIS CORPORATION

RF Communications 221 Jefferson Rklge Parkway

Lynchburg, VA USA 24501 phone 800 368-3277

hUpJ/www.rfcomm.harrls.com/pl1bllcsafety/

Modification to EDACS FX Agreement

This Modification authorizes the extension to the EDACS FX Agreement executed between Indian Rivet· County, FL, the Subscriber, and Hai-ris Corporation (formerly M/A-Com, Inc.), the Seller, dated 10Dl~7. .

This term of this extension shall begin on August l, 2014 and expire on July 3 l, 2015.

EDACS Software FX Services-1Year SSSV1F $30,000.00

Subscriber agrees to an extension of the existing ED ACS .FX Services Agreement for a one (I) year term, based on the payment te1ms agreed to by Subscriber and Seller or its EDACS Reseller/EDACS Strategic Integrator.

Upon expiration, the Subscriber may request and additional extension, which will be agreed upon by both patties at that time.

The terms and conditions of the above me.ntioned Agl'eement remain in effect except as modified herein.

APPROVED

By: ____ _____ _ Representative for Indian River County

Date:. _____ _ _ _


By: _ _, ______ ,,, _____ _

Deputy Clerk APPF10VEO AS TO FORM

ANO LEGAL. SUFFtCIEN9,Y

BY- ~ ~. COUNTY ATTORNEY

asruredcommunfcatlons•

30

TO:

THROUGH:

FROM:

SUBJECT:

DATE:


BOARD MEMORANDUM


Christopher R. Mora, P.E. ~ Public Works Director

James D. Gray, Jr. @ Coastal Engineer

Award of Bid No. 2014037

Sector 3 Dune Repair - IRC Project No. 0928 - A

June 27, 2014


The proposed project award is for a construction contract between the County and Guettler Brothers Construction, LLC. (GBC) for the repair of the Sector 3 Beach and Dune Restoration Project constructed between 2010 and 2012.

Following the passage of Hurricane Sandy (October, 2012) the Sector 3 project area sustained damages to the dunes and is need of repair to maintain protection to upland properties and infrastructure from future storm events. The proposed project will repair approximately 31,000 feet of storm damaged dunes by placing approximately 154,700 cubic yards of beach compatible sand landward of the mean high water line (MHWL).

On May 14, 2014, the County advertised the project, soliciting bids to repair the dunes from either an offshore sand borrow source or from upland sand sources identified in the Florida Department of Environmental Protection (FDEP) Permit.

The bid opening was held on June 16, 2014. Nine (9) bids were received and opened. Upon review, all bidders submitted a bid identifying use of an Upland sand source, with one bidder, Blue Goose Construction, electing to submit separate bids using either an Upland or Offshore sand source. All supporting bid documents are on file and available for viewing in the Public Words Department. A detailed bid tabulation is as follows:

F:\Public WorksVamesG\Sector 3 Repair Project\Bid Evaluation\Notice of Award\agenda item • Contract Award Recommendation• Guettler Brothers Construction • Sector 3 Dune Repair Project • 7-8-14.docx 31

BCC Agenda Item Award of Bid No. 2014037 July 8, 2014

Bidders Name

Mancil's Tractor Service, Inc.

Bergeron Land Development

JP Donovan Construction

Ranger Construction Industries

Sunshine Land Design

Blue Goose Construction

Philips & Jordon

Dickerson Florida, Inc.

Guettler Brothers Construction, LLC.

Location Offshore Sand Source Upland Sand Source

Stuart, FL N/A $4,165,680.00

Ft. Lauderdale, FL N/A $5,290,969.39

Rockledge, FL N/A $3,328,440.00

Winter Garden, FL N/A $3,732,213.00

Stuart, FL N/A $5,397,707.00

Ft. Pierce, FL $3,516,826.00 $3,516,826.00

Zephyrhills, FL N/A $4,443,640.00

Ft. Pierce, FL N/A $3,905,712.00

Ft. Pierce, FL N/A $3,076,920.00

County staff, with support from the County's engineering consultant for the project, CB&I Coastal Planning and Engineering, Inc. (CB&I) reviewed the bids. Guettler Brothers Construction, LLC. is considered the be the lowest, responsive, most responsible bidder for the project with a bid totaling $3,076,920.00. G BC has identified the Brian Davis Sand Mine, Vero Beach, FL as the upland sand mine for the project.

FUNDING

On November 22, 2013 the County and FDEP entered into grant Agreement No. 141R2 committing state funds for the design, permitting, and construction phases for the repair of the Sector 3 Beach and Dune Restoration Project constructed between 2010 and 2012. The 141R2 grant commits up to $5,400,000 at a cost share ratio of 50% State - 50% Local or a maximum of $2,700,000 in State funding.

Local funding of Beach Restoration includes a portion of Local Option Tourist Tax Revenue as well as allocation of the One Cent Sales Tax. For FY 13/14, funding is budgeted and available for construction of the Sector 3 Dune Repair Project in the Beach Restoration Fund, Sector 3 Renourishment- Post Hurricane Sandy Account No.12814472-066510-13014.

RECOMMENDATION

Staff recommends that the project be awarded to Guettler Brother Construction, LLC. in the amount of $3,076,920.00 and requests that the Board of County Commissioners approve the attached sample agreement and authorize the Chairman to execute said agreement after receipt and approval by the County Attorney of the required Public Construction Bond and certificate of insurance by Risk Management, and after the County Attorney has approved the agreement as to form and legal sufficiency.

Z:\Sector 3 Repair Project\Bid Evaluation\Notice of Award\agenda item - Contract Award Recommendation - Guettler Brothers Construction - Sector 3 Dune Repair Project - 7-8-14.docx 31

BCC Agenda Item Award of Bid No. 2014037 July 8, 2014

ATTACHMENT

1. Sample Agreement 2. Bid Recommendation, Letter dated June 25, 2014 from CB&I


FOR: July 8, 2014

ev:C Indian River County

Administration

Budget

Legal

Purchasing

Public Works

Coastal Eng. Division

Z:\Sector 3 Repair Project\Bid Evaluation\Notice of Award\agenda item - Contract Award Recommendation - Guettler Brothers Construction - Sector 3 Dune Repair Project - 7-8-14.docx

Date

7-1- ('I

~In-It+

33

ATTACHMENT 1

SECTION 00520 -

Sector 3 Dune Repair Project No. 0928 ~ A Agreement

TABLE OF CONTENTS

ARTICLE 1 - WORK ................................................................................................................................. 2

ARTICLE 2 - THE PROJECT .................................................................................................................. 2

ARTICLE 3 - ENGINEER ...................................................................................................................... .. 2

ARTICLE 4 - CONTRACT TIMES ...................................... .............................................................. .... .. 2

ARTICLE 5-CONTRACT PRICE .............................. ............................................................................ 3

ARTICLE 6-PAYMENT PROCEDURES .............................................................................................. 4

ARTICLE 7 - INDEMNIFICATION ........................................................................................................ 5

ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS ...................................................................... 5

ARTICLE 9 - CONTRACT DOCUMENTS .............................. ............. .................................. ................ 6

ARTICLE 10 - MISCELLANEOUS .............................. .............................................. ............. ..... .. ... .... .. 7

[THE REMAINDER OF THIS PAGE WAS LEFT BLANK INTENTIONALLY]

00520 -Agreement- Sector 3 Dune Repair Project - Guettler Brothers Construction July 8 2014-sector 3 Dune Repair Project

00520 - 1 F:\Public Works\JamesG\Sector 3 Repair Project\Bid Evaluation\Notice of Award\00520 - Agreement. Sector 3 Dune Repair Project - Guettler Brothers Construction July 8 34

2014docx .

SECTION 00520 - Sector 3 Dune Repair Project No. 0928 - A

THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER)

and ________________________________ _

(hereinafter called CONTRACTOR).

OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:

ARTICLE 1 - WORK

1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows:

Project Description: Sector 3 within Indian River County, Florida includes approximately 6.6 miles of Atlantic shoreline. The beach and dune within this reach was initially nourished between 2010 and 2012, but in 2012 sustained damage during Hurricane Sandy. Indian River County proposes to repair approximately 31,000 feet of storm damaged dunes within the initial project area by placing approximately 154,700 cubic yards of beach compatible sand landward of the mean high water line (MHWL). Beach compatible sand will be obtained from either an offshore sand borrow source as identified on the Drawings or from the upland sand borrow sources identified in the Florida Department of Environmental Protection Permit Modification No. 285993-008-JN that meets all of the "Geotechnical Requirements" stated in the Technical Specifications and Contract Documents. Work on this project must comply with all local, state, and federal regulating agency criteria and permits.

ARTICLE 2 - THE PROJECT

2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows:

Project Name: Indian River County Dune Repair Project County Project Number: 0928 -A Bid Number: 2014037

ARTICLE 3-ENGINEER

3.01 Coastal Planning and Engineering, Inc. is hereinafter called the ENGINEER and will act as OWNER's representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents.

ARTICLE 4 - CONTRACT TIMES

4.01 Time of the Essence

00520 - Agreement - Sector 3 Dune Repair Project - Guettler Brothers Construction July 8 2014- sector 3 Dune Repair Project

00520 - 2 F:\Public Worksl.JamesG\ Sector 3 Repair Project\Bid Evaluation\Notioe of Award\00520 • Agreement. Sector 3 Dune Repair Project. Guettler Brothers Construction July 8 35

2014.docx

A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

4.02 Days to Achieve Substantial Completion, Final Completion and Final Payment

A. The Work will be fully completed {Final Completion) and ready for final payment in accordance with paragraph 14.13 of the General Conditions on or before May 30, 2015.

1. Dune Fill. Dune fill construction may only occur between November 1, 2014 and April 30, 2015. The CONTRACTOR shall utilize sufficient equipment to ensure that construction activities related to dune fill placement along the Project is complete and supporting equipment demobilized from the beach/dune by April 30, 2015.

2. Dune Vegetation. Commencement of vegetative planting is at the CONTRACTOR's discretion. Installation of dune vegetation may only occur between November 1, 2014 and May 30, 2015. The CONTRACTOR shall utilize sufficient equipment to ensure that construction activities related to vegetative planting along the Project is complete and supporting equipment demobilized from the beach/dune by May 30, 2015.

4.03 Liquidated Damages

A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 4.02 above. Liquidated damages will commence for this portion of work. The parties also recognize the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER $2,374 for each calendar day that expires after the time specified in paragraph 4.02 for Substantial Completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER $2,374 for each calendar day that expires after the time specified in paragraph 4.02 for completion and readiness for final payment until the Work is completed and ready for final payment.

ARTICLE 5 - CONTRACT PRICE

5.01 OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents, an amount in current funds equal to the sum of the amounts determined pursuant to paragraph 5.01 .A and summarized in paragraph 5.01. B, below:

A. For all Work, at the prices stated in CONTRACTOR's Bid, attached hereto as an exhibit.

B. THE CONTRACT SUM subject to additions and deductions provided in the Contract:

Numerical Amount: $3,076,920.00

Written Amount: Three Million Seventy Six Thousand Nine Hundred Twenty Dollars and No Cents

oos20 -Agreement - Sector 3 Dune Repair Project - Guettler Brothers Construction July 8 2014- sector 3 Dune Repair Project

00520- 3 F:\Publ1cWorks\JamesG\Sector 3 Repair Project\Bid Evaluation\Notice of Award\00520 -Agreement - Sector 3 Dune Repair P(oject - Guettler Brothers Construction July 8 36

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ARTICLE 6 -PAYMENT PROCEDURES

6.01 Submittal and Processing of Payments

A CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions and the Contract Documents.

6.02 Progress Payments.

A The OWNER shall make progress payments to the CONTRACTOR on the basis of the approved partial payment request as recommended by ENGINEER in accordance with the provisions of the Local Government Prompt Payment Act, Florida Statutes section 218.70 et. seq. The OWNER shall retain ten percent (10%) of the payment amounts due to the CONTRACTOR until fifty percent (50%) completion of the work. After fifty percent (50%) completion of the work is attained as certified to OWNER by ENGINEER in writing, OWNER shall retain five percent (5%) of the payment amount due to CONTRACTOR until final completion and acceptance of all work to be performed by CONTRACTOR under the Contract Documents. Pursuant to Florida Statutes section 218.735(8)(b), fifty percent (50%) completion means the point at which the County as OWNER has expended fifty percent (50%) of the total cost of the construction services work purchased under the Contract Documents, together with all costs associated with existing change orders and other additions or modifications to the construction services work provided under the Contract Documents.

6.03 Pay Requests.

A Each request for a progress payment shall be submitted on the application for payment form supplied by OWNER and the application for payment shall contain the CONTRACTOR'S certification. All progress payments will be on the basis of progress of the work measured by the schedule of values established, or in the case of unit price work based on the number of units completed. After fifty percent (50%) completion, and pursuant to Florida Statutes section 218.735(8)(d), the CONTRACTOR may submit a pay request to the County as OWNER for up to one half (1/2) of the retainage held by the County as OWNER, and the County as OWNER shall promptly make payment to the CONTRACTOR unless such amounts are the subject of a good faith dispute; the subject of a claim pursuant to Florida Statutes section 255.05(2005); or otherwise the subject of a claim or demand by the County as OWNER or the CONTRACTOR. The CONTRACTOR acknowledges that where such retainage is attributable to the labor, services, or materials supplied by one or more subcontractors or suppliers, the Contractor shall timely remit payment of such retainage to those subcontractors and suppliers. Pursuant to Florida Statutes section 218.735(8)(c)(2005), CONTRACTOR further acknowledges and agrees that: 1) the County as OWNER shall receive immediate written notice of all decisions made by CONTRACTOR to withhold retainage on any subcontractor at greater than five percent (5%) after fifty percent (50%) completion; and 2) CONTRACTOR will not seek release from the County as OWNER of the withheld retainage until the final pay request.

6.05 Acceptance of Final Payment as Release.

00520-Agreement- Sector 3 Dune Repair Project - Guettler Brothers Construction July 8 2014-sector 3 Dune Repair Project

00520 - 4 F:\Put>lic Wor1<s\JamesG\Sector 3 Repair Project\Bid Evaluation\Notice of Award\00520 - Agreement - Sector 3 Dune Repair Project - Gueltler Brothers Con struction July 8

2014.docx 37

A. The acceptance by the CONTRACTOR of final payment shall be and shall operate as a release to the OWNER from all claims and all liability to the CONTRACTOR other than claims in stated amounts as may be specifically excepted by the CONTRACTOR for all things done or furnished in connection with the work under this Contract and for every act and neglect of the OWNER and others relating to or arising out of the work. Any payment, however, final or otherwise, shall not release the CONTRACTOR or its sureties from any obligations under the Contract Documents or the Public Construction Bond.

ARTICLE 7 - INDEMNIFICATION

7.01 CONTRACTOR shall indemnify OWNER, ENGINEER, and others in accordance with paragraph 6.34 (Indemnification) of the General Conditions to the Construction Contract.

ARTICLE 8-CONTRACTOR'S REPRESENTATIONS

8.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations:

A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents.

8. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work.

D. CONTRACTOR has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site ( except Underground Facilities) which have been identified in the General Conditions as provided in paragraph 4.3 of the General Conditions and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the Site which have been identified in the General Conditions as provided in paragraph 4.6 of the General Conditions.

E. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto

F. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the

00520 -Agreement- Sector 3 Dune Repair Project - Guettler Brothers Construction July 8 2014- sector 3 Dune Repair Project

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Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents.

G. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents.

H. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents.

I. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR.

J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

ARTICLE 9 - CONTRACT DOCUMENTS

9.01 Contents

A. The Contract Documents consist of the following:

1. This Agreement (pages 00520-1 to 00520-9, inclusive);

2. Notice to Proceed {page 00550-1)

3. Public Construction Bond {pages 00610-1 to 00610-3, inclusive);

4. Sample Certificate of Liability Insurance {page 00620-1)

5. Contractor's Application for Payment {pages 00622-1 to 00622-5 inclusive);

6. General Conditions (pages 00700-1 to 00700-26 inclusive);

7. Specifications as listed in Division 1 {Specific Provisions) and Division 2 {Technical Provisions. - Upland Sand Borrow Sources)

8. Drawings consisting of a cover sheet and sheets numbered CS - 1 through XS - 9, inclusive, with each sheet bearing the following general title: Indian River County Sector 3 Dune Repair Project;

9. Addenda (numbers 1 to 1, inclusive);

10. Appendices to this Agreement {enumerated as follows):

APPENDIX A:

APPENDIX B:

APPENDIXC:

FDEP PERMIT MODIFICATION NO. 0285993-008-JN

USACE PERMIT MODIFICATION SAJ-2007-01645 (MOD-AWP)

PRIOR PERMITS (DEPARTMENT OF THE ARMY AND FDEP)

00520 - Agreement - Sector 3 Dune Repair Project - Guettler Brothers Construction July 8 2014- sector 3 Dune Repair Project

00520-6 F:\Public Works\JamesG\Sector 3 Repair Project\Bid Evaluation\Notice of Award\00520 -Agreement - Sector 3 Dune Repair Project - Guettler Brothers Construction July 8

2014.doC>< 39

APPENDIX 0:

APPENDIX E:

CONTRACTOR'S DAILY QUALITY CONTROL REPORT

SEDIMENT QA/QC PLAN - UPLAND SAND SOURCE

11. CONTRACTOR'S BID (pages 00310-1 to 00310-8, inclusive);

12. Bid Bond (page 00430-1 inclusive), Qualifications Questionnaire (page 00456-1 to 00456-4, inclusive), List of Subcontractors (page 00458-1 inclusive).Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of Relationships (pages 00452-1 to 00452-2, inclusive);

13. Sworn Statement Under the Florida Trench Safety Act (pages 00454-1 to 00454-2, inclusive)

14. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto:

a) Written Amendments;

b) Work Change Directives;

c) Change Order(s).

15. Contractor's Final Certificate of the Work (page 00632 - 1 to 00632- 2 of the Specifications)

ARTICLE 10- MISCELLANEOUS

10.01 Terms

A. Terms used in this Agreement will have the meanings indicated in the General Conditions.

10.02 Assignment of Contract

A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

10.03 Successors and Assigns

A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents.

oos20 -Agreement - Sector 3 Dune Repair Project - Guettler Brothers Construction July 8 2014- sector 3 Dune Repair Project

00520 - 7 F:\Public Works\JamesG\Sector 3 Repair Project\Bid Evaluation\Notice of Award\00520 • Agreement - Sector 3 Dune Repair Project - Guettler Brolhers Construction July 8 40

2014.docx

10.04 Severability

A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.

10.05 Venue

A. This Contract shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Contract shall be in Indian River County, Florida, or, in the event of a federal jurisdiction, in the United States District Court for the Southern District of Florida.

10.06 Public Records Compliance

A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall:

(1) Keep and maintain public records that ordinarily and necessarily would be required by the County in order to perform the service.

(2) Provide the public with access to public records on the same terms and conditions that the County would provide the records and at a cost that does not exceed the cost provided in chapter 119 or as otherwise provided by law.

(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law.

(4) Meet all requirements for retaining public records and transfer, at no cost, to the County all public records in possession of the Consultant upon termination of the Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the County in a format that is compatible with the information technology systems of the County.

B. Failure of the Consultant to comply with these requirements shall be a material breach of this Agreement.

[The remainder of this page was left blank intentionally]

00520. Agreement - Sector 3 Dune Repair Project - Guettler Brothers Construction July 8 2014- sector 3 Dune Repair Project

00520 · 8 F:\Public Works\JamesG\Sector 3 Repair Project\8"1d Evaluation\Notic.e of Award\00520 - Agreement - Sector 3 Dune Repair Project - Guertler Brothers Construction July 8 41

2014.dooc

IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf.

This Agreement will be effective on ______ , 20 (the date the Contract is approved by the Indian River County Board of County Commissioners, which is the Effective Date of the Agreement).

OWNER:

INDIAN RIVER COUNTY

By: ---------------Peter D. O'Bryan, Chairman

By: ____________ _


LEGAL

Jeffrey R. Smith, Clerk of Court and Comptroller

Attest: ______________ _

Deputy Clerk (SEAL)

CONTRACTOR:

Guettler Brothers Construction, LLC.

By:----------------(Contractor)

(CORPORA TE SEAL)

Attest ______________ _

Address for giving notices:

License No. ____________ _ (Where applicable)

Designated Representative: Name: ______________ _ Title: ______________ _ Address:

Phone: _____________ _ Facsimile: _____________ _ (If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.)

* * END OF SECTION * *

00520 -Agreement - Sector 3 Dune Repair Project - Guettler Brothers Construction July 8 2014-sector 3 Dune Repair Project

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2014.docx

ATTACHMENT 2 CB&I Coastal Planning & Engineering, Inc.

2481 NW Boca Raton Blvd.

152320

June 25, 2014

James Gray Indian River County Public Works - Coastal Engineering Division 1801 27th St., Building A Vero Beach, FL 32960

Subject:

Dear James:

Indian River County Sector 3 Dune Repair Project Bid No. 2014037 Evaluation of Bids

Boca Raton , FL 33431 Tel: +1 561 391 8102

Fax: +1 561 391 9116 www.CBl.com

Contractors submitted bids for Indian River County's Sector 3 Dune Repair Project (Bid No. 2014037) on June 16, 2014. A total of nine (9) bids were received. Based on the overall bid total, Guettler Brothers Construction, LLC (GBC) is the apparent low bidder at $3,076,920.00. The next lowest bid of $3,328,440.00 was submitted by JP Donovan Construction, Inc. (JPDC). This initial evaluation focuses on the two lowest bidders. Should CB&I be concerned that either of these bids is non-responsive or that the bidders are not capable of performing the work within the contract time or proposed cost, then additional bids will be evaluated.

The two bid packages are complete and responsive, and include: • Bid Form • Bid Bond • Sworn Statement of Disclosure of Relationships • Sworn Statement Under the Florida Trench Safety Act • Qualifications Questionnaire • List of Subcontractors • Contractor Equipment Schedule

Both bids proposed construction of the project with 100% of the fill obtained from the Davis Mine. An itemized breakdown of the bids compared to the average of the 9 bids and CB&l's estimate is shown in Table 1. The bids were evaluated based on the line items outlined on the bid tab. A discussion of each line item follows.

43

,Iii,. ,la,.

A

Item No. 011.$Ctlotion 1 Mobi lizati on/Demobilization

2A Supply Dune Fill

26 Deliver Dune Fill

2C Place Dune Fill

3 Turbidty Monitoring

4 Environmehtal Compliance

5 Site Restoration 6 Supply & Install Dune Vegetation

7 Pre~Constructi"on & As-Bui It Surveys

Unit Quantitv LS 1 CY 154,700

CY 154,700 CY 154,700

LS 1

LS 1

LS 1 EA 189,300

LS 1 Total:

Table 1. Bid Breakdown

CB&I Coastal Planning & Engineering, Inc . 2481 NW Boca Raton Blvd.

Boca Raton, FL 33431 Tel: +1 561 391 8102 Fax: +1 561 391 9116

www.CBl.oom

Contractor Bids Itemized Average

CB&I fstimate Guettler Brothers Construction JP Donovan Construction (All Bids Received)

Unit Cost UnltTotal Unit Cost UnilTotal Unit Cost Unit Total Unit Cost UnitTotal $110,000.00 $110,000.00 $300,000.00 $300,000.00 $18,000.00 $18,000.00 $180,957.89 $180,957.89

$16,83 $2,602,950.00 $8.50 $1,314,950.00 $9.00 $1,392,300.00 $11.23 $1,738,025.85

$3.71 $574,475.00 $4.00 $618,800.00 $5.00 $773,500.00 $6.76 $1, D46,001.19 $3.71 $574,475.00 $4.00 $618,800.00 $6.00 $928,200.00 $S.36 $829,936.85

$29,350.00 $29,350.00 $10.00 $10.00 $10,000.00 $10,000.00 $32,440.53 $32,440.53 $29,350.00 $29,350.00 $10.00 $10.00 $15,000.00 $15,000.00 $34,430.17 $34,430.17

$27,000.00 $27,000.00 $40,700.00 $40,700.00 $22,000.00 $22,000.00 $35,254.80 $35,254.80 $0.60 $113,580.00 $0.50 $94,650.00 $0.80 $151,440.00 $0.59 $111,897.33

$58,000.00 $58,000.00 $89,000.00 $89,000.00 $18,000.00 $18,000.00 $86,400.65 $86,400.65 $4,119,180.00 $3,076,920.00 $3,328,440.00 $4,095,345.27

Mobilization/Demobilization

CB&I Coastal Planning & Engineering, Inc. 2481 NW Boca Raton Blvd.


WWW.CBI.com

GBC's mobilization/demobilization cost is $300,000. This is higher than CB&l's estimate of $110,000 and the average bid of approximately $181,000. However, the line item cost is not high enough to deem it to be over weighted as it is only 10% of the total project cost. This is not an unusual percentage for mobilization/demobilization effort. JPDC's mobilization/demobilization cost of $18,000 is much lower. JPDC is based in Fort Pierce and thus a low mobilization/demobilization can be substantiated.

Dune Fill Both GBC and JPDC propose to construct the project with 100% of the fill volume supplied by the Davis Mine. As of January 2014, the Davis Mine indicated that 15,000 cubic yards of processed sand had been stockpiled and an additional 70,000 cubic yards of in-situ material had been excavated for screening. While the current stockpile is insufficient to meet the project's fill volume requirements, it is anticipated that the lead time to be provided by the County between contract award and commencement of construction will be adequate to stockpile sufficient volumes of processed sand for the project. Exclusive use of this mine and current stockpile volume is not an immediate concern.

GBC's cost to supply dune fill is $8.50/cy, which is similar to JPDC's cost of $9.00/cy. While these costs are lower than the average cost of the nine bids to supply dune fill ($11.23/cy), and lower than CB&l's estimate ($16.83/cy), the costs are in line with the price to purchase sand during the previous Sector 3 project. Thus, this price appears to be reasonable and achievable.

GBC's cost to deliver dune fill was $4.00 per cubic yard plus an additional $4.00 per cubic yard to place it on the beach for a total of $8.00 per cubic yard. The CB&l's estimate was $7.43 per cubic yard to deliver and place dune fill. JPDC's cost to deliver and place dune fill was $11 .00 per cubic yard , which was in line with the average bid of $12.13 per cubic yard. The cost to deliver and place dune fill is reasonable and in line with expectations.

Turbidity Monitoring The project template is located above mean high water. Therefore, it is a reasonable assumption that turbidity monitoring will not be required if using an upland sand source. GBC's lump sum cost for turbidity monitoring of $10.00 appears to be based on the assumption that no turbidity monitoring will be required. While turbidity monitoring may not be necessary, clarification from FDEP should be sought. In the event that FDEP does require monitoring, the County will have limited monetary leverage to enforce permit compliance.

JPDC's lump sum cost is $10,000, which is lower than the CB&l's estimate of $29,350 and the average bid of approximately $32,440.

Assuming that turbidity monitoring is required at a cost close to CB&l's estimate, and GBC or JPDC successfully obtains a change order to perform this work, it would not affect the order of bid costs.

Given that turbidity monitoring will likely not be required and that the low bid submitted for this line does not substantially impact the overall bid price, it is recommended that the County accept both bids as being responsive with respect to this line item.

45


Environmental Compliance

Boca Raton , FL 33431 Tel: +1 561 391 8102 Fax: +1 561 391 9116

www.CBl.com

GBC's lump sum cost for environmental compliance is $10.00. Included in this line item is scarp management. Scarp formation is anticipated during construction, which will require grading by the contractor. GBC may have included this cost within the cost for site restoration.

JPDC's lump sum cost is $15,000, which is lower than CB&l's estimate of $29,350 and the average bid of approximately $34,430.

Assuming that either company increased their line item bid to the maximum line item cost of the nine bids, they would still be the two lowest bids.

Again, while the County may have limited monetary leverage to enforce permit compliance, it is recommended that the County accept both bids as being responsive with respect to this line item.

Site Restoration GBC's lump sum cost for site restoration is $40,700, which was in line with the average bid of approximately $35,255. It was greater than CB&l's estimate of $27,000 and JPDC's cost of $22,000. As discussed above, GBC's higher cost appears to have included the cost for environmental compliance.

The line item cost for site restoration is reasonable and in line with expectations.

Supply & Install Dune Vegetation GBC's cost to supply and install dune vegetation is $0.50 per plant, which was in line with the CB&l's estimate of $0.60 per plan and the average bid of approximately $0.59 per plant. JPDC's cost is $0.80 per plant.

The costs proposed by GBC and JPDC are within the range of expectations.

Pre-Construction & As-Built Surveys GBC's lump sum cost for pre-construction and as-built surveys is $89,000, which was in line with the average bid of approximately $86,400. This is higher than CB&l's estimate of $58,000 but within a reasonable cost range for the required services.

JPDC's cost of $18,000 is lower than CB&l's estimate. Regardless, the line item cost provided is not grounds to reject the bid.

The line item for surveys for the two apparent low bidders is thus found to be responsive.

Previous Experience

CB&I has no previous experience working with GBC or JPDC. One engineer ln our office had prior experience overseeing work performed by GBC while working for another firm. His experience was that GBC performed well and is a capable contractor but that change orders should be expected. This experience suggests that the County should be aware that the apparent cost savings associated with GBC's low bid may be offset by future change orders. However, the potential for change orders is not grounds to disqualify a bidder.

46


Boca Raton, FL 33431 Tel: +1 561 391 8102 Fax: +15613919116

www.CBl.com

We understand that the County has contacted the references for both GBC and JPDC and both have received reviews indicating experience with similar projects and their capability to perform the required work.

GBC only provided one example of similar previous work in their initial bid submittal. Subsequently, GBC responded to the County's request for additional information (RAI) and provided two additional examples of prior experience. While the additional examples were not identical to the IRC Sector 3 Dune Repair Project, the examples highlighted GBC's experience with importing fill from offsite sources in quantities greater than that required for the proposed project. Considering the exceptional reviews from GBC's references on example projects, GBC's prior experience is adequate to perform the work.

Equipment List

GBC's equipment list provided with the 1nniaI bIa submittal snows the requisite minimum equipment for performing the work: a hydraulic excavator, an articulated dump truck and bulldozer. The first two pieces of equipment are rented while the bulldozer is owned by GBC. It is assumed that they only intend to use one of each of these pieces of equipment. While this could limit the production rate it, it is still possible to construct the project within the contract time. GBC's response to the County's RAI identified seventeen (17) on-road dump trucks that will be used to haul the sand from the mine to the site, which is adequate to perform the work.

The County's RAI requested that GBC identify the equipment that will be used to transport personnel along the beach and install dune vegetation. While these specifics were not explicitly addressed, GBC's response stated that "If any additional equipment is needed it will be produced and noted as such."

The number and type of equipment listed by JPDC appears adequate to perform the work. The offroad and on-road equipment is rented or owner operated while the bulldozers and excavators are owned by JPDC. Again, this is typical of such operations and is not a concern.

Subcontractors

In their initial bid submittals, GBC listed one sub-contractor to perform the dune vegetation while JPDC proposed to self-perform all of the work. This is acceptable.

Neither GBC nor JPDC indicated who will be performing the third party sediment QA/QC work, who will be transporting fill from the mine to the project site, or who will be performing turbidity monitoring. They may have considered these as services and not sub-contractors.

In the subsequent response to the County's RAI, GBC identified Universal Engineering and Testing (Richard Hoaglin, phone no. (321)638-0808) as responsible for performing third party sediment QA/QC work at the mine and project site. GBC stated their intentions to transport fill and perform turbidity monitoring with in-house services. This is acceptable.

Availability

While not specifically requested in the bid, JPDC provide a list of current workload, which included three projects. Two are expected to be completed prior to the start of construction (November 2014). The third job is the largest of the three but JPDC appears to have sufficient resources to complete both

47



www.CBl.com

projects simultaneously based on the 2 jobs nearing completion exceeding the Sector 3 Dune Repair Project in total construction value.

GBC did not provide a statement of workload as one was not requested.

Licensure

Both GBC's and JPDC's general contractors licenses expire on August 31, 2014. While the licenses are current, the County should ensure that renewed licenses are provided for construction activities occurring after this date.

In response to the County's RAI, GBC indicated that all continuing education is complete, they have applied for renewal, and renewed license will be provided once it is issued.

Recommendation The bids submitted by GBC and JPDC are responsive and the contractors should be able to perform the work specified by the contract documents.

As the low bidder, the County issued an RAI to GBC on June 20, 2014. GBC was responsive in providing the requested information on June 24. Based on the information provided by GBC, CB&l's has completed evaluation of the low bid and recommends that the County award the contract to Guettler Brothers Construction, LLC.

Please call me if you have any questions.

Sincerely,

CB&I COASTAL PLANNING & ENGINEERING, INC.

~_/£/ David Swigler, P.E. Coastal Engineer

cc: Gordon Thomson, CB&I

P:\lndian River\152320_WO#6 - Sector 3 Repair Pre-Con Services\Bids\lRC - Letter - Sector 3 Dune Repair - Bid Evaluation - 6-25-2014.docx

48

CONSENT AGENDA

Date:

To:

Thru:

Thru:

From:

INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM

June 13, 2014

Assistant County Administrator/ Department of General Services

The Honorable Board of County Commissioners


Michael C. Zito, Assistant County Administrator'JJl Department of General Services ~

Brad Bernauer, Director Human Services

Subject: Children's Service Advisory Committee (CSAC) Funding Allocations for Fiscal Year 2014-2015

BACKGROUND: The Children Services Advisory Committee (CSAC) received 23 program responses from qualified nonprofit agencies seeking funding from the County in response to RFP #2014033. On April 1, 2014, the Office of Management and Budget received Board approval for a total funding allocation to the Children's Services agencies in the amount of $623,890 for fiscal year 2014/2015.

The CSAC Grant Review Committee met for two days, June 6th and 7th to determine a final recommendation for funding for the 2014-15 fiscal year. The Children's Service Advisory Committee then met on June 9th and voted to approve the attached funding recommendations.

STAFF RECOMMENDATION: Staff recommends approval of the CSAC's attached funding recommendations for Fiscal Year 2014-15, and request authorization for Chairman to sign agreements.

ATTACHMENT: CSAC Fiscal Year 2014-2015 recommendation

Indian River Co. Approved Date

Administration County Attorne

FOR: July 8, 2014 Risk Mana0 ement

F:\Assistant County Administrator\AGENDA ITEMS\2014\BCC 07 JUL 2014\BCC Memo - CSAC Recommendation FY 2014-2015.doc 49

Aqencv Name

Big Bro & Big Sis of IRC Boys & Girls Club of IRC

Catholic Charities -Samaritan Child Care Resources of IRC

Children's Home Societty Dasie Hope Center Early Learning Coalition Exchange Club Castle GYAC Healthy Start of IRC

Hibiscus Children's Center

R.C.M.A

Substance Abuse Council

Junior League Homeless Family Center

Learning Alliance Youth Guidance

TOTAL

Ut 0

Program Name ~ 11

200 ,1

COP Children of Promise Sebastian Branch Vero Beach Branch Fellsmere Branch Samaritan Center Children in Centers Psychological Services Teen Life Choices Daisy Hope Center Tutorial Proqram Childcare Local Match Safe Families Family Guidance/After School Proaram Healthy Families TLC Partners in Preqnancv/Belly Beatiful Career Pathways to Independence

Childcare Infant/Toddler HFC Child Development Life Skills Redirect Program (Right Choice) Prevent

Whole Child Connection Childcare

Readv for Kindergarten Mentoring & Activities

Awarded Awarded 2009-10 2010-11 1

10,000 12,344 30,000 12,344 25,000 12,344

19,751 35,000 26,664

190,000 182,699 6,000 5,925

63,000 55,303 12,100 8,888 47,000 36,540 20,000 27,158 40,000 35,552 15,000 13,332

30,000 24,689 - -

70,000 62,216 80,000 107,645 50,000

12,344 9,876

723,100.00 665,614.00

5% Awarded Awarded Awarded Requested Recomm 2011-12 2012-13 2013-14 2014-15 2014-15

15,000 15,000.00 15,000.00 15,000.00 15,000.00 14,813 14,000.00 10,000.00 10,000.00 10,000.00 14,813 14,000.00 10,000.00 10,000.00 10,000.00 14,813 14,000.00 10,000.00 10,000.00 10,000.00 26,664 26,664.00 26,000.00 27,000.00 26,000.00

182,699 182,699.00 170,000.00 170,000.00 170,000.00 5,925 5,925.00 5,925.00 5,925.00 5,516.00

50,000.00 40,000 30,000.00 25,000.00 25,000.00 20,000.00

- 7,500.00 7,500.00 40,000.00 7,500.00 36,540 56,540.00 56,402.00 56,540.00 50,000.00 27,158 28,158.00 28,158.00 30,000.00 28,158.00 35,552 - 10,000.00 10,000.00 13,332 - 10,000 .00 10,000.00

. 10,000.00 5,000.00 - 10,000.00 10,000.00 20,547.52 10,000.00

24,689 24,689.00 24,689.00 24 ,689.00 20,000.00 - -

62,216 67,216.00 67,216.00 67,21 6.00 67,216.00 102,000 107,000.00 100,000.00 100,000.00 100,000.00

-

10,000 - 10,000.00 20,000.00 10,000.00 13,512 20 ,499.00 20,500.00 41 ,911.14 19,500.00

-20,000 .00 19,900.00 15,000.00

- - 7,500 .00 14,800.00 5,000.00 - -- -

788,528.66 656,726.00 623,890.00 623,890.00 623,890.00

TO:

THROUGH:

FROM:

SUBJECT:

DATE:

NDIAN RIVER COUNTY, FLORIDA

BOARD MEMORANDUM


Christopher R. Mora, P.E. V Public Works Director

James D. Gray, Jr. ~ Coastal Engineer ~

PUBLIC NOTICE

(INFORMATIONAL)

Notice of 2nd Scheduled Public Meeting to discuss beach management strategies contained within the forthcoming update to the County's

Beach Preservation Plan

June 25, 2014

JOC1.

It is requested that the following information be given formal consideration by the Board of County Commissioners during the regularly scheduled meeting on July 8, 2014.


Indian River County is currently updating the County Beach Preservation Plan (BPP). In an effort to keep the public informed staff intends to conduct two (2) public meetings. The first public meeting was held on December 18, 2013 and explained the goals and objectives of the BPP update and solicited public input on potential beach management strategies. The second public meeting will be held following development of the beach management strategies and completion of coastal numerical modeling. Supporting BPP informational documents are available on the County's website. www.ircgov.com/coastal

Please be advised that the second public meeting for the BPP update will be held in the County Commission Chambers on Tuesday, July 22, 2014 from 5:30 PM until 8:00 PM.

RECOMMENDATION

The recommendation of staff is to include the above referenced public meeting notice on the July 8, 2014 Board of County Commission Agenda.


FOR: July 8, 2014

t""~~£~ . I

Indian River County

Administration

Budget

Legal

Public Works

Coastal Eng. Division JOG F:\Public Works\JamesG\BPP Update 2013-14\Planning Charette\Public Notice Informational Agenda Item -- Beach Preservation Plan Public Meeting July 22, 2014.docx 51

Office of the

INDIAN RIVER COUNTY ADMINISTRATOR

Joseph A. Baird, County Administrator Michael C. Zito, Assistant County Administrator

TO:

FROM:

DATE:

SUBJECT:

MEMORANDUM

Members of the Board of County Commissioners

Joseph A. Baird County Administrator

July 2, 2014

Economic Development Positioning Analysis and Action Plan

It is requested that a discussion be held on the Economic Development Positioning Analysis and Action Plan.

APPROVED AGENDA ITEM Bro .-,Ji l!dlarntl y' F : July 8, 2014

Indian River Co Approved Date

Administrator

51

Dylan Reingold, County Attorney

ATTORNEY'S MATTERS: 7/8/14

Office of INDIAN RIVER COUNTY

ATTORNEY

\v'illiam K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney

TO:

FROM:

THROUGH:

DATE:

SUBJECT:

MEMORANDUM

Board of County Commissioners ~

William K. DeBraal, Deputy County Attorney JU'! Dylan Reingold, County Attorney ()r July 1, 2014

Resolution denouncing interest in SeaTurtle Lane in settlement of the lawsuit of Mitchell vs. Brady and Indian River County

Sea Turtle Lane is the only street in the Surf Colony Subdivision that was platted over 60 years ago. In 2007, Indian River County was named as a party to a lawsuit involving the Residents of Surf Colony Subdivision. Briefly stated, an adjoining land owner sued the Surf Colony Subdivision property owners over the location of Sea Turtle Lane. The County was brought into the lawsuit as the plaintiff claimed the County may have an interest in Sea Turtle Lane by way of the plat dedication. The dedication reads as follows:

"Dedication by Owner: We the undersigned, the owner of the tract of land comprising SURF COLONY as shown on this plat hereby dedicate said plat and streets thereon as described therein and an easement on, in, and under the rear_ feet of all lots for the location of sewers, poles, water pipes, drains, telephone and electric cables __ " ... (The Plat was not legible as to the areas left blank and the end of the dedication sentence was also left blank due to being illegible.)

The County claimed this dedication was insufficient to attribute any sort of interest to the County. The County has never asserted ownership of the right-of-way nor has it ever maintained or repaired Sea Turtle Lane.

1·.PPROVEO.F0R-- 1- ~-/ i . --. . s.c.c. MEETiNG - RE~ GEND~

~ ---t'coul\lT'( ATTORNEY

53

Resolution denouncing interest in Sea Turtle Lane July 1, 2014 Page 12

In order to facilitate settlement of the lawsuit, the County agreed to denounce any interest it may have in Sea Turtle Lane together with the four foot pathway depicted on the plat.

Funding: Recording fees in the amount of $27.00 for the Resolution to be recorded in the Public Records of Indian River County will be drawn from Account No. 00110214-034830.

Recommendation: Staff recommends the Board of County Commissioners approve the attached Resolution denouncing any interest the County may have in Sea Turtle Lane and the four-foot path depicted on the plat and authorize the Chairman to execute the Resolution on behalf of the Board.

c: Paul Amos John Stuart Eugene O'Neill

Attachments: Resolution, Aerial photo and copy of the plat

54

RESOLUTION NO. 2014---

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, FORMALLY DENOUNCING ANY INTEREST IT PRESUMES TO HAVE IN (1) A CERTAIN ROADWAY PLATTED IN 1953 AS TAMRICH ROAD, NOW KNOWN AS SEA TURTLE LANE, AND (2) A CERTAIN 4-FOOT WALKWAY, BOTH WITHIN THE PLAT OF SURF COLONY AS RECORDED IN PLAT BOOK 3, PAGE 37 OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA.

WHEREAS, in 1953 a tract of land located within Government Lot 4, lying

between Highway A-1-A and the Atlantic Ocean, in Section 27, Township 33

South, Range 40 East in Indian River County was platted as Surf Colony and

recorded on February 24, 1953 in Plat Book 3, Page 37 of the Public Records of

Indian River County, Florida; and

WHEREAS, within that platted subdivision a roadway was depicted and

named "Tamrich Road" (now known as Sea Turtle Lane), along with a 4-foot

walkway along the northern portion of the subdivision; and

WHEREAS, the owners dedicated "said plat and streets thereon as

described therein" but there was no express dedication nor acceptance, nor was

there any express dedication with regard to the 4-foot walkway, despite a plat

note referencing a public utility easement; and

WHEREAS, part or all of the road consists of shell and marl, and neither

the road nor the walkway has ever been maintained or improved by Indian River

County; and

WHEREAS, laws relating to the platting of land were not enacted by the

Florida Legislature until 1971; and

WHEREAS, a boundary dispute arose between the lot owners of the Surf

Colony Subdivision and their neighbor to the north resulting in a lawsuit being

1 55


filed, to wit: Mitchell, et al. v. Brady, et al., Case No. 2006-0759 CA-13,

Nineteenth Judicial Circuit, in and for Indian River County, Florida; and

WHEREAS, Indian River County was joined as a defendant in the lawsuit

by the Plaintiff as the Plaintiff claimed the County may have some remote interest

in the road by virtue of the vague dedication language on the Surf Colony Plat;

and

WHEREAS, in order to resolve this issue, the parties entered into a

mediation agreement which, among other things, County agreed to renounce any

interest the County may have had with regard to the road and 4-foot walkway;

and

WHEREAS, in the Abandonment Reversion Agreement found in Book

2745, Page 1631; Grant of Easements recorded in Book 2745, Page 1650;

Roadway Maintenance and Construction Agreement recorded in Book 2745,

Page 1677; and the Walkway Maintenance Agreement recorded in Book 2745,

Page 1708, Public Records of Indian River County, the County agreed to

denounce any interest it may have in the road and walkway in order to be

dismissed from the suit and comply with the mediation agreement,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY

COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that:

1. The above "WHEREAS" clauses are true and correct, and are

hereby adopted as findings of the Board.

2. The Board hereby formally denounces any interest it has presumed

to have held in (1) that certain roadway depicted on the plat of Surf Colony

subdivision as Tamrich Road (now known as Sea Turtle Lane), and (2) that

certain 4-foot walkway depicted along the northern portion of Surf Colony

subdivision, as there were no express dedications contained in said plat for these

areas, nor has Indian River County ever maintained or improved either said

roadway or walkway.

3. This resolution shall be recorded in the Public Records of Indian

River County, Florida as an inducement to be dropped as a defendant from

Mit~hell, et al. v. Brady, et al., Case No. 2006-0759 CA-13, Nineteenth Judicial

Circuit, in and for Indian River County, Florida and to comply with that

2 56


Abandonment Reversion Agreement found in Book 27 45, Page 1631; Grant of

Easements recorded in Book 27 45, Page 1650; Roadway Maintenance and

Construction Agreement recorded in Book 2745, Page 1677; and the Walkway

Maintenance Agreement recorded in Book 2745, Page 1708, Public Records of

Indian River County.

The resolution was moved for adoption by Commissioner ___ , and

the motion was seconded by Commissioner ____ , and, upon being put to a

vote, the vote was as follows:


The Chairman thereupon declared the resolution duly passed and adopted

this 8th day of July, 2014.


By _____________ _ Peter D. O'Bryan, Chairman

ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller

By: ____ _ _____ _

Deputy Clerk

APPROVED AS ~~~()

1/J1t:ilW~ Wlll!AM K. DEBRAAL

DEPUTY COUNTY ATTORNE✓

3 57

Indian River County, Florida Property Appraiser - Printer Friendly Map Page 1 of I

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RECORDED !N PU>T!lOOK ~. PAGE 37

DOCKET NO. 58BSI

"SURF COLONY"

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Date:

To:

From:

Prepared By:

Subject:

BACKGROUND:

INDIAN RIVER COUNTY

SOLID WASTE DISPOSAL DISTRICT

BOARD MEMORANDUM

June 27, 2014


Vincent Burke, Director of Utility Service@

Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District ).!.1"'\.

Amendment No. 4 to Republic Services for MRF Improvement Project

The Material Recovery Facility (MRF} at the Indian River County landfill is utilized for the receiving and transferring of all recyclables received from residents in the County. In particular, the paper products are stored within a 2,240 square foot metal frame building that was constructed in the early 1990's. Earlier this year, Republic Services, our operator, identified the following safety concern within this building:

"Condition of the failing push walls. This concern stems around the Jersey barriers, with the fencing

attached above them. With the current push walls failing there is a high probability of damage to the

current structure, and a safety concern of damage to the electrical power supply box located on the

interior wall of the structure."

r I 1

L LL. ,.,. -: , l r ff--"t.. _ "Cl - ,, 'lo ". ·•. ', --., . . . ~--

' _ ... -_f C - )f_~''• : ----!:, . ,~ ...

h ·•~ - ·. -~ ...... Staff evaluated several alternatives in order to address this safety concern. Based on the continued expansion of our recycling program and the tentative future of switching to single stream recycling, staff recommends using a modular system that can be easily reutilized and relocated in the future. Specifically, staff recommends to direct purchase modular blocks from Inter-Block Retaining Systems, Inc. to save on costs and provide the flexibility for the future .

In order to complete this work in a timely manner, staff approached Republic Services of Florida, LP (Republic} to provide the inst allation services under our current landfill contract. Republic has

SWDD Agenda - Amendment No 4 to Republic Services for MRF Improvements Page 1 60

proposed to self-perform the installation of the block system and utilize a local subcontractor to repair the entrance apron into the MRF.

ANALYSIS:

Staff evaluated several alternatives to resolving the safety concerns in the MRF building. We compared the long and slender panel products from Hanson Silo Company (HSC) and Keystone Concrete Products, Inc. (KCP) with the modular blocks from Inter-Block Retaining Systems, Inc. (IRBS). Based on the various differences in these products, we looked at the future ease of reutilizing and relocating these systems. Although the HSC and the KCP walls are less expensive to purchase, they both require permanent installation which increases the cost dramatically. Overall, staff concluded that the modular blocks from IRBS meet the criteria of reutilization and relocation such that they can be used to address the safety concerns in the existing building and then moved into the future single stream building. Therefore, staff recommends direct purchase of the blocks from IRBS. Based on the size of the building and the configuration needed, it was determined that we would need to purchase 98 full blocks and 4 half blocks. The total cost for the blocks is $46,928.00.

Republic concurs with staff's recommendation as they have been involved in the review and selection of the new system from both a safety and installation perspective. In order to expedite the installation and to minimize disruption of the MRF operations, staff received the attached proposal from Republic to provide a turnkey installation of the block system for $12,707.10. Republic has estimated 30 days to install the block system from receipt of all the blocks.

In addition to improving the safety of the interior of the MRF building, staff requested Republic to obtain pricing for replacing the torn and damaged asphalt entrance to the building. They have provided a total cost of $5,500 for a 16 foot by 20 foot concrete apron.

Therefore, the total cost for Republic's portion for MRF improvements is $18,207.10.

Staff recommends approval of an amendment to Republic's landfill contract to make the necessary safety improvements to the MRF based on their qualifications & their reasonable price proposal. Staff also recommends direct purchase of the modular blocks from Inter-Block Retaining Systems, Inc.

ACCOUNT INFORMATION:

Funding for the MRF Improvement project is budgeted and available in the SWDD recycling account WIP number which is funded from SWDD assessments and user fees. A total budget of $100,000 was allocated for this project.

DESCRIPTION ACCOUNT NO. AMOUNT

MRF Improvement Project - Inter-Block Retaining Systems, Inc. 411-25534-066390 $46,928.00

MRF Improvement Project- Republic Services, LP 411-25534-066390 $18,207.10

Total= $65,135.10

SWDD Agenda - Amendment No 4 to Republic Services for MRF Improvements Page 2 61

RECOMMENDATION:

SWDD staff recommends that its Board approve the following:

a) Approve the direct purchase of modular blocks from Inter-Block Retaining Systems, Inc. in the amount of $46,928.00

b) Approve the Fourth Amendment to Republic Services landfill contract for the MRF Improvement Project at a not to exceed price of $18,207.10.

c) Authorize the Chairman to execute the attached agreement.

ATTACHMENT:

1) Proposal from Inter-Block Retaining Systems, Inc.

2) Fourth Amendment to Contract Agreement between SWDD and Republic Services, LP

Indian River Co.

Administration

Budget

Purchasing

Legal

SWDD

SWDD

SWDD Agenda - Amendment No 4 t o Republic Services for MRF Improvements Page 3 62

RECOMMENDATION:

SWDD staff recommends that its Board approve the following:

a) Approve the direct purchase of modular blocks from Inter-Block Retaining Systems, Inc. in the amount of $46,928.00

b) Approve the Fourth Amendment to Republic Services landfill contract for the MRF Improvement Project at a not to exceed price of $18,207.10.

c) Authorize the Chairman to execute the attached agreement.

ATTACHMENT:

1) Proposal from Inter-Block Retaining Systems, Inc.

2) Fourth Amendment to Contract Agreement between SWDD and Republic Services, LP

APPROVED FOR AGENDA:

Indian River Co. Approved Date By: ______________ _

Joseph A. Baird, County Administrator Administration

Budget For: ____ ____ _

Date Purchasing

Legal

SWDD

SWDD

SW DD Agenda - Amendment No 4 to Republic Services fo.r MRF Improvements Page 3 63

~~~ inter-Block Retaining Systems Inc. I ~;;-~~-~ ·1

1

! i jmJ I Post Office Box 2992 (..__ I i,l •Jll Valley Center, CA 92082

r-- '---u:~~- 760.751.0231 h J 760.751.2267 Fax ~ _ www.io,.,.-block.oom

NAME / ADDRESS

Indian River County Solid Waste Vero Beach, FL Rod Aaron

DESCRIPTION

FULL ENVIRO-BLOCK UNIT (furnished to site) HALF ENVIRO-BLOCK UNIT (furnished to site)

AdustedTax

... · ···"' ... ······-····

This quote fs valid for 90 days.

Ql'(

QUOTE DATE ESTIMATE#

6/9/2014 14-1470

PROJECT

COST TOTAL

98 464.00 45,472.00T .., 364.00 1,456.00T

0.00% 0.00

TOTAL $46,928.00

64

ei'I f.11

April 28, 2014

Prepcred by. Inter-Block Retaining Systems Inc. P.O. Box 2992

i-----------57'-6" _______ _]

rt l I I I I I I I I

~

22'-6"

L-.1

f I lHI l--12'-6" I . HH°r_.-_...u

+-27'-6" __ _,.:L 17'-6"-

PLAN YJEW - Second &; Fourth Course 2 Ea. - 2.5' Half EnviroBlock Units 24 Ea. - 5' full EnvlroBlock Units·

' 1-' 57'-6"

1 ·

~-~.- ~ B' I I I I J I

' 1-1

~

27'-6" _ __J__

PLAN VIEW - first &; Third Course 25 Ea. - 5' Full EnvlroBlock Units

l l

17'-6"-

Valley Center, CA 92082 (800) 406-2066

TOTAL BLOCK COUNT 4 Ea. - 2.5' Half EnvlroBlock Unit s

98 Ea. - 5' Full EnvlroBlock Units

Indian River County Solid Waste

Vero Beach, FL 32968 Sht. Proposed: Material Containment Bin l 1

FOURTH AMENDMENT TO CONTRACT AGREEMENT INDIAN RAVER COUNTY SOLID WASTE DISPOSAL DISTRICT

INDIAN RIVER COUNTY, FLORIDA SOLID WASTE OPERATIONS AND MAINTENANCE

This Fourth Amendment to Contract Agreement ("Amendment") is entered into this __ day of 2014 ("Effective Date") by and between INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT, a dependent special district of Indian River County, Florida, whose address is c/o Department of Utility Services, 1801 27th Street, Vero Beach, Florida 32960 (hereinafter referred to as the "District" or "SWDD"), and Republic Services of Florida, Limited Partnership whose address is 3905 Oslo Road, Vero Beach, FL 32968, (hereinafter referred to as the "Contractor"), for the services set forth herein.

BACKGROUND RECITALS:

WHEREAS, the District and the Contractor entered into that certain Contract Agreement, dated January 1, 2011, as amended by the First Amendment to Contract Agreement, dated February 7, 2012, as amended by the Second Amendment to Contract Agreement, dated April 2, 2013, as amended by the Third Amendment to Contract Agreement, dated November 12, 2013 (the Contract Agreement and amendment together with all contract documents appended thereto is hereinafter referred to as the "Contract"), which provides for the professional operation, management and post closure requirements of the Class 1 landfill at 1325 74th Avenue Southwest, Vero Beach, Florida (hereinafter "Landfill"); for the operation and maintenance of the landfill gas collection and control system (GCCS); the operation and maintenance of the adjacent storm water management system and associated roads and the professional operation and management of the non-Class 1 landfill portions of the Indian River County Landfill site including but not limited to the management of the Municipal Recovery Facility (MRF), the Small Load Drop-off Area, the Waste Tire Facility, the Metal Storage Area, the Household Hazardous Wast.e (HHW) Facility, Clean Concrete Storage Area and other maintenance activities as well as the off-site activities associated with the operations and maintenance of the five customer convenience centers including transportation and disposal service for eight (8) specific locations, up to twenty (20) roadway cleanup projects, and up to twenty (20) special events; and

WHEREAS, under the terms of the Contract, the Contractor, at SWDD's request and subject to mutually satisfactory negotiated terms and acceptable compensation, shall provide additional services in connection with the Indian River County Landfill and the customer convenience centers not included above and as required by SWDD; and

WHEREAS, the parties desire to amend the Contract to provide for such additional services,

66

NOW, THEREFORE, in consideration of these premises, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be legally bound, covenant and agree to amend the Contract as follows:

1. The existing Article 1 - SCOPE OF WORK of the Contract is modified to include the following:

MATERIAL RECOVERY FACILITY (MRF} IMPROVEMENTS. The Contractor shall undertake and complete improvements to the landfill MRF building as detailed below:

1) SWDD will direct purchase Ninety-Eight (98) Full Enviro-Block Unit and Four (4) Half Enviro-Block Unit from inter-Block Retaining System, Inc. for delivery to the landfill MRF, specifically the paper building.

2) Contractor will provide Labor which includes: unloading freight and stacking blocks.

3) Contractor will provide for the construction and installation of the push wall into the paper building. Installation of 611 x 611 x 1/2" metal angle, anchored with 1/2" x 7.5" concrete anchor's to concrete floor of metal building to prevent the blocks from sliding on the floor surface. This work includes providing any miscellaneous equipment, supplies and parts.

4) Contractor, through its subcontractor, will repair the entry way into the paper recycling building by furnishing all labor and material in constructing a 16' x 20' x 7" concrete apron with a minimum of 5,000 psi concrete and #5 Rebar 12" on center each way with saw cut control joints.

5) SWDD shall be responsible for applying for and obtaining all necessary permits and approvals, if any, in connection with the MRF improvements listed above.

2. The existing Article 2 - TERM OF CONTRACT is modified to include the following:

v) The Contractor shall use commercially reasonable efforts to complete the MRF Improvement Project at the landfill within 30 calendar days from the delivery of all the blocks to the IRC Landfill and no later than 90 calendar days from the Notice to Proceed. Any change in contract time shall be based on authorized and approved basis.

3. The existing Article 3 - COMPENSATION of the Contract is modified to include the following:

xv) Payment for the MRF Improvement Project at the landfill shall not exceed $18,207.10 as provided in the proposal by Contractor in Exhibit #1.

4. The background recitals are true and correct and form a material part of the Amendment.

5. All terms and provisions of the Contract not amended by this Amendment shall be and remain in full force and effect.

67

IN WITNESS WHEREOF, the parties have caused this Amendment to be executed by their respective duly authorized officers as of the day and year first written above.

Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By:

Deputy Clerk

Date Approved by SWDD:

Approved By:

Signed, sealed, and delivered in the presence of:

Print Name: -Yo.J&i,./l#f ~, ))ye,O"'I

Q~ Print Name: ~C., C, \J,Cl()?fB?G

(Owner)

Solid Waste Disposal District Indian River County, Florida

-----------------Approved as to Form and Legal Sufficiency By:

~ Id, County Attorney

Republic Services of Florida, Limited Partnership ("Contractor") By: Republif Services of Florida GP, Inc.,

its e · ral Pa er

1' /ff Print Name:

Print Title:

68

EXHIBIT 1

MRF IMPROVEMENT PROJECT PROPOSAL BY

REPUBLIC SERVICES OF FLORIDA, L~P~

69

Republic Services of Indian River 1327 74th Ave SW

Vero Beach FL, 32968

TO: Indian River County Solid Waste

DESCRIPTION QTY COST **Blocks Required for Material Containment

Bin** Three Blocks High

FULL ENVIRO-BLOCK UNIT {furnished to site) 98 HALF ENVIRO-BLOCK UNIT (furnished to site) 4

Labor includes: unloading freight truck's

and stacking block's. The construction

and installation of the push wall into

the paper building. tnsallation of

6''x 6"x 1/2" metal angle, anchored with

1/2"x7.5" concrete anchor's to concrete

floor of metal building so the Block's

won't slide on the floor surface. 40hrs $250 Part's

6"x6" 1/2" Metal angle 100'

1/2"x7.5" Concret Anchor's 100

Miscellaneous eqiupment,supplies and part's.

Repair apron in front of paper recycling

building- 16'x20'x7" S000psi concrete

with #5 Rebar 12" o/c each way saw

cut control joints. 1

* "" Per: John Mase with inter-Block Retaining

systems Inc. Didn't recommend putting

an anchor across the top of the Block's

for extra stabilization .

-Term: 30 days after receipt of all blocks

TOTAL

QUOTE I 6/19/2014

TOTAL

< county to purchase

Block and furnished

to site.

Labor $10,000.00

$2,153.70

$168.20

$385.20

$5,500.00

Total $18,207.10

$18,20?.10

70

I -~

1 ~ I

1 l

06/13/2614 10:50 7727782142 RF CONCRETE CONST

PROPOSAL

RF CONCRETE CONSTRUCTION, INC. P. 0. Box 660789, Vero B6ach, Florida 3296S

664 Old Dixls Highway, Vero Beach, Florida 32962 Phone: 772-567-3356 I Fax: 772-567 .. 3263

Proposal Submitted To

Republic Services Street 1327 74"1 Avenue City, State and Zip Vero Beach, Fl 32968

Phone

772 494-8168 Jab Name Indian River Co Landfill Job Location

ATTN: Fax: .. . Eddie-Wilson .. --- - ···· · · -···· · ······· ···-· ··772·563-0899

Oat~

June 13, 2014

ProposaJ#1

We hereby submit an estimaie for l1bor and material to complete the fol/owing:

Repair apron In front of rer:ycllng building .. 16 x 20 section

Remov3 ex/$t/ng •sphalt and fill . Grade, form, fta,- and pour 711 thick 5000 psi concrete with #6 Reber 12" ale eech way Sawcut C@ntrol Joint, Remove all debris - dump on site

Total ·cost $5000.00 . ,I 10%

f~too.ot:J

PAGE 01/01

PAYMENT SCHEDULE: Invoices due 10 clays after elate of lnvoioe. AN past due amounts mre subject to 2% per month late charge.

All agreementa are ~cntlngent upon strikes, accidents or delays beyond our control. All work is to b.e . completed in a workmanNke mannar. Any alteration or.deviation from above specifications lnvcMng extra costs will be executed only upon written orders, and will become an extra ei'large over and above the estimate. This proposal Is .subject .to _acceptame within 30 days and is void thereafter at the option of the undersigned.

RF CONCRETE CONSTRUCTION, INC.

Auttwrlzed Signature:----------------------- -

ACCEPTANCE OF PROPOSAL: The above pricas, specifications and conditions are hareby aceepted. You are authorized to do the work as specified.

DATE OF ACCEPTANCE: SIGNATURE:

71

May 13, 2014 1 Solid Waste Disposal District

JEFFREY R. SMITH

Clerk to the Board

May 13, 2014

SOLID WASTE DISPOSAL DISTRICT MEETING MINUTES

The Board of County Commissioners of the Solid Waste Disposal District (SWDD) met

at the County Commission Chambers, 1801 27th Street, Vero Beach, Florida, on Tuesday, May

13, 2014. Present were Chairman Peter D. O’Bryan, Vice Chairman Wesley S. Davis, and

Commissioners Joseph E. Flescher, Bob Solari. Commissioner Zorc was absent. Also present

were County Administrator Joseph A. Baird, County Attorney Dylan Reingold, and Deputy

Clerk Maureen Gelfo.

Chairman O’Bryan called the meeting to order at 11:43 a.m.

15.B.1. APPROVAL OF MINUTES – MEETING OF APRIL 8, 2014

ON MOTION by Commissioner Flescher, SECONDED

by Commissioner Solari, by a 4-0 vote (Commissioner

Zorc absent), the Board approved the minutes of the April

8, 2014 meeting, as written.

May 13, 2014 2 Solid Waste Disposal District

15.B.2. 2014 MASTER PLAN UPDATE – SUMMARY OF TECHNICAL

MEMORANDUMS 1 THROUGH 3

Director of Utility Services Vincent Burke gave a presentation on Technical

Memorandums Number 1 through 3 of the Solid Waste Disposal District Master Plan undertaken

by Neel-Schaffer, Inc., pursuant to the Board’s December 3, 2013 approval.

Public comment was accepted from the following individuals:

Althea McKenzie spoke on the Customer Convenience Center in Winter Beach.

Stephen Sczurek, 945 37th Avenue, commented on dumpster diving.

Wanda Scott discussed the solid waste tax assessments, recycling, and dumpster diving.

No Board Action Required or Taken

There being no further business, the Chairman declared the Solid Waste Disposal District

meeting adjourned at 12:22 p.m.

ATTEST:

_________________________________ ________________________________ Jeffrey R. Smith, CPA, CGFO, CGMA Peter D. O’Bryan, Chairman Clerk of Circuit Court and Comptroller

By: _____________________________ Approved:________________________ Deputy Clerk

BCC/SWD D/2014Minutes

SolidWasteDisposalDistrict Page1

June 3, 2014

BOARD OF COUNTY

COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA

SOLID WASTE DISPOSAL DISTRICT

MEETING MINUTES

COUNTY COMMISSIONERS

DISTRICT

Peter D. O’Bryan, Chairman District 4 Present Joseph A. Baird, County Administrator

Absent

Wesley S. Davis, Vice Chairman

District 1 Present Michael Zito, Asst. County Administrator

Present

Joseph E. Flescher District 2 Present Dylan Reingold, County Attorney

Present

Bob Solari District 5 Present Jeffrey R. Smith, Clerk of Circuit Court and Comptroller

Tim Zorc District 3 Present Leona Adair Allen, Deputy Clerk

CALL TO ORDER 11:55 AM.

15. SPECIAL DISTRICTS AND BOARDS

B. Solid Waste Disposal District

11:54 a.m.

1. Approval of Minutes Meeting of April 15, 2014

ON MOTION by Commissioner Solari, SECONDED by Commissioner Flescher, the Board unanimously approved the SWDD meeting minutes of April 15, 2014.

County Commission Chamber Indian River County Administration Complex

1801 27th Street, Building A Vero Beach, Florida, 32960-3388

www.ircgov.com

TUESDAY, JUNE 3, 2014


June 3, 2014

11:55 a.m.

2. Request to Participate in the “2014 KIRB Marketplace” at Indian River Mall (memorandum dated May 23, 2014) 122-127

11:55 a.m.

MOTION WAS MADE by Commissioner Solari, SECONDED by Commissioner Flescher, to authorize participation in the 2014 KIRB Marketplace at the Indian River Mall, with a sponsorship in the amount of $3,000. Executive Director of Keep Indian River Beautiful (KIRB) Vicki Wild, and Assistant Director of Marketing and Business Development Kelly Morgan, provided a brief update on the 2014 KIRB Marketplace event at the Indian River Mall, scheduled for June 28, July 12 and 26, and August 12 and 16. The Chairman CALLED THE QUESTION and the Motion carried unanimously.

11:57 a.m.

3. Work Order No. 9 to Geosyntec for One Year of Groundwater Monitoring/Reporting and Related Consulting Services at the Former South Gifford Road Landfill (memorandum dated May 23, 2014) 128-144

11:58 a.m.

MOTION WAS MADE by Commissioner Flescher, SECONDED by Commissioner Solari, to approve and authorize the Chairman to execute Work Order No. 9, authorizing Geosyntec to provide groundwater monitoring/reporting and related consulting services for the former Gifford Road Landfill in compliance with Florida Department of Environmental Protection (FDEP) requirements for a period of one year, not to exceed a fee of $126,081.00. Director of Utility Services Vincent Burke reported that there was additional monetary value for Task 6, since the internal pump and treat system will be dismantled. The Chairman CALLED THE QUESTION and the Motion carried unanimously. Althea McKenzie sought and received further information regarding Work Order No. 9 and how it relates to another project.


June 3, 2014

12:13 p.m.

4. 2014 Master Plan Update – Summary of Technical Memorandums 4 and 5 (memorandum dated May 23, 2014) 145-148

12:18 p.m.

Director Burke reminded the Board that on December 3, 2013 the SWDD Board authorized Neel-Schaffer, Inc. (NSI) to conduct the Solid Waste Master Plan update, and due to the amount of information contained, staff decided to break the technical memorandums into two different components. He presented technical memorandums 1 through 3 to the Board in May, and today he reviewed memorandums 4 and 5. He stated that sometime in July he would come back to the Board with the 2014 Solid Waste Master Plan update. Robin Mitchell, Project Manager and Senior Consultant with Kessler Consulting, Inc., (KCI) and Mitch Kessler, President, used a presentation to brief the Board on the results of the Waste Composition Study (WCS).

C. Environmental Control Board

None

16. ADJOURNMENT

There being no further business, the Chairman declared the meeting adjourned at 1:11 p.m. ATTEST:

_________________________________ ________________________________

Jeffrey R. Smith, CPA, CGFO, CGMA Peter D. O’Bryan, Chairman Clerk of Circuit Court and Comptroller

By: ______________________________ Approved: _______________________ Deputy Clerk