indian oil corporation limited, r&d centre, faridabad
TRANSCRIPT
Indian Oil Corporation Limited,
R&D Centre, Faridabad
e-Tender Enquiry
Indian Oil Corporation Limited, Research & Development Centre, Faridabad intends to procure as
mentioned in NIT.
We would request you to quote in line with attached documents (refer attached index) & submit the
offer on or before tender due date & time as per Tender Notice.
Bids in physical form sent through fax / email / courier / post/ delivered personally will not be
considered. Bidder(s) are advised to quote strictly as per terms and conditions of the tender
documents for e-bidding & not to stipulate any deviations / exceptions.
Thanking You,
Yours Faithfully,
For & On Behalf of
Indian Oil Corporation Limited
Dy. General Manager (Materials)
INDEX TO TENDER DOCUMENT
Sl. No. Description Annexure
1. Pre-Qualification criteria A
2. General Guidelines to the vendor to submit the quotation B
3. Instructions to Bidder related to GST C
4. Evaluation Criteria D
5. Format of Itemized detailed scope of supply E
6. Format of Declaration of Holiday Listing F
7. Format for RTGS Details (For Indian bidders) duly filled along with
cancelled cheque, copy of Indian PAN card & Contact details of bidder G
8. Deviation format for Commercial & Technical H
LIST OF DOCUMENTS UPLOADED ON E-PORTAL
Sl. No. Description Annexure File
1. Tender Notice -- NIT.pdf
2. Instructions to bidders for
participation in e-tendering Special_Instructions_to_the_Bidder.pdf
3.
FAQs on Online EMD Payment
Facility in IOCL e-Tendering
system
FAQs-IOCL-Online-EMD.pdf
4.
Format for Acceptance of Tender
Terms and Conditions. Bidders to
upload the scanned copy filled-in
format on company letter head as
acceptance of Tender Terms and
Conditions.
Tender-Acceptance-Format.pdf
5. General Purchase Conditions 1 GPC.pdf
6. Agreed Terms & Conditions 2 ATC.xls
7. Technical Specification 3 Technical_Specification.pdf
8.
Format for Submission of details
against Tender "Pre Qualification
Criteria"
4 PQC_details.xls
9. Un-Priced Bid Format -- UPBF.xls
10. Priced Bid Format -- BOQ.xls
Annexure-A
Pre-Qualification Criteria
Technical Pre-Qualification Criteria (Ref NIT)
Financial Criteria: Not Applicable
Commercial Experience Criteria: (Ref NIT)
For experience, the order(s) executed by the bidder, during the last five years ending on the last day of the
month immediately preceding the month in which the last date of bid submission falls, should be considered as
under :
(Note: It is clarified that the last date of order execution may fall in the above mentioned period)
Three orders each executed for “similar item as defined in NIT” where executed value is not less than the
amount equal to ₹ (As defined in NIT)*
OR
Two orders each executed for “similar item as defined in NIT” where executed value is not less than the amount
equal to ₹ (As defined in NIT)*
OR
One order executed “similar item as defined in NIT” where executed value is not less than the amount equal to
₹ (As defined in NIT)*
*Value refers to “FOR dispatch point order basis i.e. without taxes, duties and freight”
For fulfilling the commercial experience criteria any one of the following documents may be considered as
valid proof for meeting the criteria:
i) Purchase Order copy along with Invoice(s) with self-certification by the bidder that supplies against the
invoices covering the “similar order” have been executed to the required value.
ii) Purchase Order copy along with Bank Certificate indicating payment against the PO
iii) Execution certificate by client with order value
iv) Goods Receipt Note (GRNs) in case IOCL is a client
Important Note:
1. “Tenderer is required to submit (upload) PQC documents along with tender within the time limits
stipulated for submission of tenders as no PQC documents will be entertained by Indian Oil Corporation
Limited after the expiry of time limits specified in tender for submission of tender.”
2. Authenticity of the document is the responsibility of the bidder; IOCL reserves the rights of getting the
documents cross verified from the document issuing authority.
3. In case where the bidder cites the reasons of Non Disclosure Agreement (NDA) for its inability to
submit necessary documents in support of meeting the experience criteria, a certificate, in original,
certifying all the required information, issued by CEO / CFO of the company along with a declaration
that the bidding company is not in a position to submit the required documents owing to the NDA with
an endorsement by Chartered Accountant / Statutory Auditor / Certified Public Accountant (not being
an employee or a Director or not having any interest in the bidder(s) company / firm) may be accepted.
Wherever Chartered Accountant / Statutory Auditor / Certified Public Accountant (not being an
employee or a Director or not having any interest in the bidder(s) company / firm) is not in a position to
endorse such CEO / CFO’s certificate due to local regulations, CEO / CFO’s certificate in original
without endorsement may be accepted provided a reference of the local regulation restricting this
endorsement is given in the CEO / CFO certificate.
4. A Company (bidder) shall not be allowed to use the credentials of its parent or any group company to
meet the Experience Criteria.
5. Notwithstanding any other condition / provision in the tender documents, in case of ambiguity or
incomplete documents pertaining to PQC, bidders shall be given only one opportunity with a fixed
deadline after bid opening to provide complete and unambiguous documents in support of
meeting the Pre Qualification Criteria. In case the bidder fails to submit any document or submits
incomplete documents within the given time, the bidder’s tender will be rejected.
Annexure-B
General Guidelines to the vendor to submit the quotation
1. This tender is issued through e-tendering portal on our e-tender website www.iocletenders.gov.in
Interested Manufacturers/PV System Integrators/ Authorized Agents/ Dealers/Distributors of PV
Manufacturer are therefore requested to obtain the DSC (Class-II or above) from any of the
authorized agencies mentioned under “Information about DSC” (which also details the complete
process for obtaining DSC) on our e-tendering portal www.iocletenders.nic.in Please note
“that the DSCs are to be obtained in the name of an individual of Interested Manufacturers/PV
System Integrators/ Authorized Agents/ Dealers/Distributors of PV Manufacturer
Please note that in order to submit the bid it would be essential for the bidder to complete the exercise of
registering their company on our above referred e-tendering portal and also obtaining & enrolling the
DSC on this website. Therefore, participating bidder should take up this activity well in advance to
avoid last minute problems in up loading their quotation.
2. Bids should be submitted online (www.iocletenders.nic.in) by the bidder in complete accordance with
our tender document and its attachments. Bids should be submitted in “two bid system” i.e. “un-priced
bid” and priced bid” in three packets/covers.
Un-Price Bid:
a) Packet-1/Cover-1(Namely-Fee):
(i) Complete documentary evidences against “Pre-Qualification criteria”
(ii) Details against Tender "Pre Qualification Criteria"-Annexure 4 duly filled in xls. (iii) Documentary evidence of “Authority of the person uploading the bids with his/her DSC” as
detailed below at Sr. No: 3) (iv) Documentary proof of being PV System Integrators/ Authorized Agents/ Dealers/Distributors
of PV Manufacturer.
(v) Undertaking by the Tenderer in “Tender-Acceptance-format” duly filled, signed
and stamped on bidder letter head in “pdf” format.
b) Packet-2/Cover-2 (Namely: Pre-Qual/Technical):
Un-priced bid complete with all technical & commercial details other than price essentially
containing the following documents:
i) Agreed terms & conditions (Annexure 2) duly filled all points in ‘xls’ format
ii) Technical Specification (Annexure 3) duly signed & stamped in ‘pdf’ format as a token
of acceptance.
iii) Un-priced schedule with an indication “Quoted or Not Quoted” along with HSN,
GST Rate details against each item in ‘xls’ format.
iv) Formats E, F, G & H duly filled, signed and stamped as a single pdf.
Also plz upload following documents in “Other Important Documents/OID which is part of “Un-
Price Bid (Packet 1 & 2)”
i. Technical Literature / Brochures / Catalogue, etc. in support of the system offered
ii. Valid proof of registration certificate for being registered as Micro and Small Enterprise (MSE)
along with item details for price preference.
c) Priced bid/Financial Bid: Packet-III/ Cover-III (Namely- Finance): Price Bid/BOQ in the ‘xls’
format, this part shall have only Price Schedule (BOQ) with prices duly filled in.
Guide for uploading required documents in e-tendering website www.iocletenders.nic.in:
S.
N.
Documents Reference
Documents
Where to upload
1 Complete documentary
evidences against “Pre-
Qualification criteria”
NIT & Annexure-A Packet-1
2 Details against Tender "Pre
Qualification Criteria
submitted
Annexure4 Packet-1
3 Authority of the person
uploading the bids with
his/her DSC
Annexure-B at Sr.
No: 3
Packet-1
4 Documentary proof of being
Authorized Agent/Authorized
Dealer/ Authorized
Distributor/Authorized Channel
Partner for other than
manufacturer.
------- Packet-1
5 Undertaking by the Tenderer Tender-Acceptance-
format.pdf
Packet-1
6 Agreed terms & conditions Annexure-02 Packet-2
6 Technical Specification (Annexure 3) duly signed &
stamped
Annexure 03 Packet-2
7 Filled Un-priced bid (UPBF) UPBF.xls Packet-2
8 Formats duly filled, signed
and stamped
Annexure-E, F, G &
H
Packet-2
9 Priced Bid (BOQ) BOQ.xls Packet-3
10 Technical Literature /
Brochures / Catalogue, etc. in
support of the system offered
----------------------- Space provided in My
Documents/OID under:
Category: Machinery
Sub Category--Technical
Brochure Part 1
11 PAN Card and RTGS Details
with cancelled cheque
RTGS Format
Annexure-4
Space provided in My
Documents/OID under:
Category: Required Bank
Related Documents
Sub Category- Banks Details
12 MSME Certificate* ------------ Space provided in My
Documents/OID under:
Category-Required
Certificate
Sub Category-MSME
Certificate Sub Category Description: Micro
& Small Enterprises Certificate
* Plz note the EMD exemption and Price preference is only available to MSEs (Ref Point 16 below) and
in case of non- MSE, bidder have to upload document stating that they are not registered as MSE
.
3. Authority of the person uploading the bids with his DSC shall be required to be submitted in the bids.
Document required showing the authority of the person uploading & submitting the bid with his Digital
Signature Certificate shall be as given in the following table:
In case of Proprietary Concern
If the bid is submitted by the proprietor, no POA required.
However, he will upload undertaking certifying that he is sole
proprietor.
If the bid is submitted by person other than proprietor, POA
authorizing the person to submit bid on behalf of the concern
In case of Company
Certified copy of Board Resolution authorising the person
submitting the bid on behalf of the company
OR
POA and the supporting Board Resolution authorizing the
person submitting the bid on behalf of the company
In case of Partnership Firm/ LLP POA along with Deed of Partnership / LLP Agreement.
In case of Co-Operative Society Copy of resolution passed as per Society Rules
4. Bids complete in all respects, enclosing the attachments, should be submitted on line through IOCL e-
tendering website (www.iocletenders.nic.in) up to the date and time as mentioned in NIT/
corrigendum (if any). Unlike in case of physical tenders, there will not be any public opening at our
office in this case of e-tendering. However, the bidders can see the tender response on our portal any
time after the opening of the bid.
5. Bids in physical form sent through fax / email / courier / post/ delivered personally will not be
considered.
6. Bidders should quote for the complete scope of the tender strictly as per the technical
specifications mentioned in the tender.
7. IT MAY BE NOTED BY THE BIDDERS THAT ONCE THE UN-PRICED / TECHNICAL BID
IS OPENED, NO REVISION TO THE QUOTED PRICES WILL BE ALLOWED AT ANY
STAGE THEREAFTER.
IN CASE THE SCOPE OF SUPPLY / WORK AS PER BIDDERS TECHNICAL BID IS LESS THAN
THE SCOPE OF SUPPLY / WORK AS DEFINED IN THE TENDER TECHNICAL
SPECIFICATIONS, THE BIDDER WILL BE LIABLE TO INCLUDE SUCH SHORTAGES WITHIN
THEIR ORIGINALLY QUOTED PRICE.
SIMILARLY IN CASE THE BIDDER HAS INCLUDED EXTRA/ADDITIONAL ITEMS IN THEIR
SCOPE BEYOND THE REQUIREMENTS STIPULATED IN THE TENDER TECHNICAL
SPECIFICATIONS, NO OPPORTUNITY WILL BE PROVIDED TO BIDDER TO OFFER ANY
DISCOUNT FOR SUCH EXTRA/ADDITIONAL ITEMS FOR EVALUATION/ COMPARATIVE
PURPOSE.
However, IOCL reserves the right to negotiate prices with the L1 bidder before placing the order.
8. The validity of the offer should be for a minimum period of Six (6) months from the closing date of this
enquiry. On account of exigencies, in case bids have to be revalidated before PBO beyond the originally
sought validity, the same may be allowed with or without change in prices. However, IOCL reserves the
right to cancel such tender and refloat the same.
9. Any effort by bidder, consultant or representative, however described, to influence the owner in any way
concerning scrutiny/ consideration/ evaluation/ comparison of the bid or decision concerning the award
of the contract shall entail rejection of the bid.
10. Bidders are advised to quote competitive prices considering the fact that price negotiations, if required
would be held with the lowest bidder only.
11. Tendering can be abandoned by IOCL without assigning any reason. No compensation shall be paid for
the efforts made by the bidder.
12. IOCL reserves the right to reject, accept or prefer any tender or to abort the bidding process without
assigning any reason whatsoever.
13. Although normally the lowest responsive bid amongst the bids submitted by bidders and considered by
IOCL to be qualified and competent shall be preferred, IOCL reserves the right not to accept the lowest
bid if in its opinion this is not in the interests of IOCL.
14. Any Addendum / Corrigendum / Sale date extension in respect of above tender shall be issued on our
website: 'https://iocletenders.gov.in' only and no separate notification shall be issued in the press.
Bidders are therefore requested to regularly visit our website to keep themselves updated.
Important Notes
1. Submission of Earnest Money Deposit (EMD)
The Earnest Money Deposit as mentioned in NIT should only be submitted by using either of the
following method:
a. Online through Net Banking
b. Through NEFT/RTGS
c. OR (only in case of EMD value more than ` 1.0 Lac) in form of a Bank Guarantee (exactly as
per our standard format enclosed as Annexure A to IOCL General Purchase Conditions)
valid for Nine Months from an Indian Branch of any scheduled bank appearing in the Second
Schedule to the RBI Act, 1934 on non judicial stamp paper of appropriate value.
** This is to state that, EMD thru Net banking/NEFT/RTGS are preferred for all EMDs irrespective of values.
However if a bidder wish to submit the EMD in the form of Bank guarantee, the same is acceptable only for
EMDs valuing more than ` 1.0 Lac and Bank Guarantee for EMDs valuing equal to or less than ` 1.0 Lac
are not acceptable**
In case of online payment through Net Banking the bidder should have active bank account with
internet banking facility. IOCL e-tendering portal facilitates online transaction for all major banks.
The Bank account used by the bidder for submission of EMD should remain available till the complete
processing of the tender.
Tender without EMD shall be liable for rejection.
Government organizations and PSU of central/ state government and MSEs registered with bodies
mentioned at point no. 16 are exempted from submitting the EMD {For detail on MSE’s Ref: Point No.
16}.
The bidder can submit bid only after paying requisite EMD amount through NEFT/ Net banking or
after claiming 100% EMD exemption. Hence, no separate receipt of EMD payment will be provided by
IOCL.
If a bidder claims exemption from paying EMD, he shall upload the document supporting EMD
exemption in e-Tendering Portal.
In case of Bank Guarantee (BG) (only in case of EMD value more than ` 1.0 Lac), bidder will upload
scanned copy of BG as exemption document. Original BG shall be sent by the bidders / bank to Tender
Issuing Authority as mentioned in the tender. Original BG should reach to Tender Issuing Authority as
per following schedule:
a. Two Bid Tenders: Within 7 working days from the date of opening of technical bids.
Note:
i) Only those Physical BG instruments found matching with the copy submitted in the e-
portal shall be considered as valid.
ii) The detailed document on online EMD (Net Banking/NEFT) payment with various
options and refund process along with document on FAQs on EMD payment are
uploaded for ready reference of bidders.
iii) The exemption option available in the online EMD payment mode shall be availed by the
bidders exempted from EMD payment and also by the bidders permitted to submit Bank
Guarantee in lieu of EMD as per Tender conditions. All other offline payment options
have been discontinued and hence EMD payment through Demand Draft (DD), Bankers
Cheque (BC) and Swift Transfer (ST) shall not be accepted and offers of such bidders
shall be liable for rejection.
2. Release of EMD:
The refund process for refund of EMD of bidders disqualified during techno-commercial bid
evaluation shall be initiated on the same day after freezing of techno-commercial evaluation and
EMD amount would be refunded to the bank account only through which EMD payment was made
by the bidder.
The refund process for refund of EMD of bidders qualified in the techno-commercial bid but
unsuccessful in the price bid stage shall be initiated on the same day after finalization of L1 bidder
and EMD amount would be refunded to the bank account only through which EMD payment was
made by the bidder.
EMD of the successful bidder shall be kept until the complete execution of qty against order and
after submission of performance bank guarantee (if any).
The EMD shall be forfeited and the bidder may be put on “holiday List” in the following
circumstances:
In case the bidder alters / modifies / withdraws the bid suo-moto after opening the bids (Technical
bids in case of two bid system) within the validity period. In such a case, the tender submitted by the
bidder shall be liable for rejection.
In case the tender is accepted and the vendor fails to deposit the PBG or to execute the contract
within the stipulated period.
3. IOCL reserves the right to allow purchase preference to MSEs as per Government policy and to JV
Companies as per IOCL policy in vogue. {For detail on purchase preference to MSE’s Ref: Point No.
16}
4. In case of composite job where site activities are also involved, two separate orders will be issued, one
for supply of material and another for execution of the site-work. However, both the Orders will be
inter-linked for the purpose of liabilities and performance which will be vested on Single Point Basis on
Principal Manufacturer.
5. Please note that the tender can be abandoned without assigning any reason and in such case, no
compensation will be paid for the efforts made by bidder.
6. Suo-moto changes shall be treated as per the following matrix:
Stage Price Increase Price Decrease
After opening
of
un-priced bid
Not Acceptable. Bid shall be liable for
rejection. Action regarding Holiday
Listing may be taken. EMD shall be
forfeited
In case of suo moto price decrease:
1. Tender evaluation shall be done
without considering suo moto price
decrease.
2. Ordering shall be done considering suo
moto price decrease.
7. The price bid (BOQ) should be uploaded strictly as per the format available with the tender in
the website failing which the offer shall be rejected.
8. IOCL reserves the right to accept or reject any tender in part or full without assigning any reason
whatsoever. IOCL also reserves its right not to accept the lowest rates quoted by the tenders and also to
split the order as per our requirement.
9. The quotation of any bidder making any false claim anywhere in their quotation would have its contract
terminated forthwith, if detected later.
10. Negotiations will not be conducted with the bidders as a matter of routine. However, Corporation
reserves the right to conduct negotiations.
11. Any legal dispute shall be within the jurisdiction of local court of the purchasing office/ Authority.
12. Bidders should respond to the tender either by submitting their bids or by explaining the reasons for
non-submission of the offer. The reason for non-submission of offer must be sent to Tender Inviting
Authority
13. The comparative BOQ generated in the e-tendering portal is only illustrative. The comparative
statement made by IOCL would be treated as final. 14. Invalid Tenders and tenders liable for rejection
A Tender is liable for rejection in the following circumstances:
i. Does not pay the EMD before deadline
ii. Does not fulfill minimum pre qualification criteria as per the Tender Documents
iii. Submits the tender late i.e. after due date and time
iv. Unsolicited tenders
v. Stipulates the validity period less than what is stated in the Tender Documents
vi. Stipulates his own conditions and does not agree to withdraw the deviations, rendering his bid
unacceptable
vii. Does not disclose the full names and addresses of all his partners or Directors as applicable
wherever called for in the tender.
viii. Does not fill in and sign the required Annexures, specifications, etc. as specified in the tender.
ix. Does not submit bid in the prescribed format making it impossible to evaluate the bid
x. Indulges in tampering of tender documents
xi. Does not conform to any tender condition which stipulates non-conformance of tender
conditions as a rejection criteria
15. A. Penalties for Violation / Non-adherence of safety procedures and practices for site work:
1. Violation of applicable Safety, Health and Environment related norm a penalty of Rs.5,000.00 per
occasion
2. Violation as above resulting in any physical injury, a penalty of 0.5% of the contract value
(maximum of Rs.2,00,000.00) per injury in addition to Rs.5,000.00 per occasion as in item 1.
3. Fatal accident, a penalty of 1% of the contract value (maximum of Rs.10,00,000.00) per injury in
addition to Rs.5,000.00 per occasion as in item 1.
B. The vendor to take appropriate insurance policy for the effective implementation of the above penalty
provision.
C. In case of accidents depending on the seriousness of injury etc. in addition to the hospitalization /
treatment charges and group insurance amount, compensation shall be paid by the vendor to the
affected person / his family members in presence of Engineer-in-charge as per Workmen
Compensation Act.
16. Tender Conditions for Benefits / Preference for Micro & Small Enterprises (MSEs)
I. As per Public Procurement Policy for Micro & Small Enterprises (MSEs) Order, 2012 issued vide
Gazette Notification dated 23.03.2012 by Ministry of Micro, Small and Medium Enterprises of Govt. of
India, MSEs must be registered with any of the following in order to avail the benefits/preference
available vide Public Procurement Policy MSEs Order, 2012.
a) District Industries Centers (DIC)
b) Khadi and Village Industries Commission (KVIC)
c) Khadi and Village Industries Board
d) Coir Board
e) National Small Industries Corporation (NSIC)
f) Directorate of Handicraft and Handloom
g) Any other body specified by Ministry of MSME
II. MSEs participating in the tender must submit the certificate of registration with any one of the above
agencies indicating the details of the particular tendered item along with their bid.
III. The registration certificate issued from any one of the above agencies must be valid as on close date of
the tender. The successful bidder should ensure that the same is valid till the end of the contract period.
IV. The MSEs who have applied for registration or renewal of registration with any of the above
agencies/bodies, but have not obtained the valid certificate as on close date of the tender, are not
eligible for exemption/preference.
V. The MSEs registered with above mentioned agencies/bodies are exempted from payment of Earnest
Money Deposit (EMD) irrespective of the items for which they are registered with above
agencies/bodies.
VI. Price Preference – subject to meeting terms and conditions stated in the tender document including but
not limiting to prequalification criteria, twenty percent of the total quantity of the tender is earmarked
for MSEs registered as Producers/manufacturers with above mentioned agencies/bodies for the
tendered item. Where the tendered quantity can be split, MSEs quoting a price within a price band of
L1 + 15 percent shall be allowed to supply up to 20 percent of total tendered quantity provided they
match L1 price. In case the tendered quantity cannot be split, MSE shall be allowed to supply total
tendered quantity provided their quoted price is within a price band of L1 + 15 percent and they match
the L1 price. In case of more than one such MSEs are in the price band of L1 + 15% and matches the L1 price, the supply may be shared proportionately.
VII. Out of the twenty percent target of annual procurement from micro and small enterprises four percent
shall be earmarked for procurement from micro and small enterprises owned by Scheduled Caste &
Scheduled Tribe entrepreneurs. In the event of failure of such MSEs to participate in the tender process
or meet the tender requirements and L1 price four percent sub-target so earmarked shall be met from
other MSEs.
VIII. To qualify for entitlement as SC/ST owned MSE, the SC/ST certificate issued by District Authority
must be submitted by the bidder in addition to certificate of registration with any one of the agencies
mentioned in paragraph (I) above. The bidder shall be responsible to furnish necessary documentary
evidence for enabling IOCL to ascertain that the MSE is owned by SC/ST. MSE owned by SC/ST is
defined as:
a) In case of proprietary MSE, proprietor(s) shall be SC /ST
b) In case of partnership MSE, The SC/ST partners shall be holding at least 51% shares in the
enterprise.
c) In case of Private Limited Companies, at least 51% share shall be held by SC/ST promoters
Annexure-C Instruction to Bidder Relevant To GST
1. The vendor will be under the obligation for invoicing correct tax rate of tax/duties as prescribed under the
GST law to IOCL, and pass on the benefits, if any, after availing input tax credit, in calculating the revised
price for settlement due to impact of GST.
2. The vendor registered under GST should provide their GSTIN along with the copy of registration certificate
along with their bid.
3. Vendors, who have opted for Compounding/Composition Scheme under GST, shall submit the copy of
FORM CMP-01/CMP-02 along with their bid. Such vendor shall quote rate inclusive of GST.
4. Vendors who are not registered under GST (In case their turnover is below threshold limit) as per the
provision provided under GST Law, such vendors shall provide declaration to this effect. However, it may
please be noted that loading of GST would be done on their quoted prices for the purpose of evaluation to
derive lowest bidder.
5. Invoice should be issued as per GST Law and shall contain the following particulars-
a) Name, address and GSTIN of the supplier;
b) Serial number of the invoice;
c) Date of issue;
d) Name, address and GSTIN or UIN, of the recipient; IOCL R&D Centre, Sector-13, Faridabad, GSTIN No:
06AAACI1681G1ZT
e) Name and address of the recipient and the address of the delivery, along with the State and its code,
f) HSN codes of goods or Accounting Codes of services;
g) Description of goods or services;
h) Quantity in case of goods and unit or Unique Quantity Code thereof;
i) Total value of supply of goods or services or both;
j) Taxable value of supply of goods or services or both taking into discount or abatement if any;
k) Rate of tax (Central Tax, State Tax, Integrated Tax (for inter-state supply), Union Territory Tax or cess);
l) Amount of tax charged in respect of taxable goods or services (Central Tax, State Tax, Integrated Tax (for
inter-state supply), Union Territory Tax or cess);
m) Place of supply along with the name of State, in case of supply in the course of inter-state trade or
commerce;
n) Address of the delivery where the same is different from the place of supply
6. GST invoice shall be prepared in triplicate, in case of supply of goods, in the following manner-
The original copy being marked as ORIGINAL FOR RECIPIENT;
The duplicate copy being marked as DUPLICATE FOR TRANSPORTER and
The triplicate copy being marked as TRIPLICATE FOR SUPPLIER.
7. In case of any advance given against any supplies contract, the supplier of the goods shall issue Receipt
Voucher containing the details of advance taken along with relevant particulars.
8. Anti-Profiteering Clause (Refer section 171 of CGST Act, 2017) - Anti-Profiteering Clause provides
that it is mandatory to pass on the benefit due to reduction in rate of tax or from input tax credit to the
consumer by way of commensurate reduction in prices.
Annexure-D
Evaluation Criteria For Indigenous Bidders
1. Evaluation Basis: Overall L1 basis.
2. Bid evaluation shall be done by considering GST Rates and HSN quoted by the bidder and bids
shall be evaluated on Gross Tax Basis i.e. after including amount of GST.
Note: In case of any higher tax actually being invoiced compared to the quoted tax, the higher tax
shall be adjusted in price.
3. In case of a tie of evaluated cost between two or more bidders, discount may be taken from all the
L1 bidders. In case there is still a tie, quantity may be equally divided amongst the bidders. In case
quantity cannot be divided, the bidder with maximum turnover may be ordered the full quantity.”
4. Loading for Packaging & Forwarding and freight Charges:
Packaging & forwarding charges – To be loaded wherever quoted as extra.
Freight Charges: To be loaded wherever quoted as extra.
It may be noted that in their BOQ, in case the bidder has not indicated any Packaging & forwarding
OR Freight charges, the same shall be considered as “Nil” and included in their quoted basic price.
5. Transit Insurance:
In case insurance charges are extra and to be covered by IOCL, a nominal loading of 0.5% shall be done
for evaluation. In case the bidder quotes insurance charges inclusive, its bid shall still be loaded by this
amount for evaluation purpose.
6. Installation & Commissioning Charges: To be loaded wherever applicable extra
7. Price Preference – To be incorporated/evaluated as per Annexure-B, point no. 16 VI
Loading on account of deviation in commercial terms
a) Delayed Deliveries: For non-acceptance of the Price Reduction Clause, loading of 5% shall be done on
the quoted prices for comparison purpose to derive lowest vendor.
b) Performance Bank Guarantee: In case bidder does not agree to submit PBG as per tender requirement,
equivalent percentage loading shall be done. In case PBG is agreed for less than the required percentage,
loading shall be done for the differential amount.
c) Payment Terms: In case bidder take deviations to the payment terms specified in the tender, loading of
interest implication shall be carried out equivalent to 1% (One Percent) per annum above the Cash Credit
Rate of IOCL with the State Bank of India applicable on the date of issuance of tender document.
ANNEXURE-E
ITEMISED DETAILED SCOPE OF SUPPLY (Upload the scope of supply duly filled along with the tender documents)
Sl. No. Part No./ Cat
No./ Model
No.
Item Description Quantity
(No./
Set/ Pcs.)
For Supply of Components quoted
For Service Charges for On-site activities quoted (if applicable in tender)
ANNEXURE-F
PROFORMA OF DECLARATION OF BLACK LISTING / HOLIDAY LISTING (Upload the proforma duly filled along with the tender documents)
In the case of a Proprietary Concern:
I hereby declare that neither I in the name of my Proprietary concern M/s _________________ which is
submitting the accompanying Bid/Tender nor any other concern in which I am proprietor nor in any partnership
firm in which I am involved as a Managing partner have been placed on black list or holiday list declared by
Indian oil Corporation Ltd. or its Administrative Ministry, except as indicated below:
(Here give particulars of blacklisting or holiday listing, and in absence thereof state "NIL").
In the case of a Partnership Firm:
We hereby declare that neither we, M/s _______________________, submitting the accompanying Bid/Tender
nor any partner involved in the management of the said firm either in his individual capacity or as proprietor of
any firm or concern have or has been placed on blacklist or holiday list declared by Indian Oil Corporation Ltd.
or its Administrative Ministry, except as indicated below:
(Here give particulars of blacklisting or holiday listing and in the absence thereof state "NIL").
In the case of Company: We hereby declare that we have not been placed on any holiday list or black list declared by Indian Oil
Corporation Ltd or its Administrative Ministry, except as indicated below:
(Here give particulars of black listing or holiday listing and in the absence thereof state "NIL")
It is understood that if this declaration is found to be false in any particular, Indian Oil Corporation Ltd or its
Administrative Ministry, shall have the right to reject my/our bid, and if the bid has resulted in a contract, the
contract is liable to be terminated.
Signature of Bidder ______________
Name of Signatory ______________
Place:
Date:
ANNEXURE-G
On the Letterhead of the Vendor / Contractor / Supplier
Date:
To
Indian Oil Corporation Ltd
Research & Development Centre
Sector-13, Faridabad-121007
Dear Sir,
We hereby give our consent to accept the related payments of our claims / bills on IOCL through
Cheques or Internet based online E-payments system at the sole discretion of IOCL. Our Bank account
details for the said purpose are as under:
A. Vendors Details
1. Name (As per the Bank Records)
2. Address
3. P. A. No. (PAN No.)
4. TIN No.
5. CIN No.
6. E-mail ID
7. Mobile Number
8. GSTIN No
B. Particulars of Bank Account
1. Bank Name
2. Branch Name/ branch code
3. Branch Address
4. 9 Digit MICR No. of Bank and Branch (As
appearing on the cheque)
5. Account Type (Savings/Cash credit/Current)
6. Account Number (as appearing on the cheque
book)
7. IFSC Code of the Branch (For RTGS)
8. IFSC Code of the Branch (For NEFT)
(Please attach a blank copy of a cancelled cheque/ photocopy of a cancelled cheque issued by your
Bank relating to the above account Number for verifying the accuracy of the 9 digit MICR code
number.
I/We hereby declare that the particulars given above are correct and complete
Date: Signature of Account Holder
Place: with Company Stamp (if a Company)
Encl: Photocopy of cheque duly cancelled, copy of Indian PAN Card and a copy of
GSTIN