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INDIA: Integrated Coastal Zone Management Project Mid-Term Review Mission: May 27 – June 28, 2013
Aide Memoire
A. Introduction, Objectives, Acknowledgements and Schedule
1. The Mid-Term Review mission of this project was undertaken during May 27 – June 28, 2013. During the site
visits and discussions, the World Bank team1 was joined by officials and staff of the SICOM (the national
project management unit or NPMU) and the State Project Management Units from Gujarat, Odisha and West
Bengal. This aide memoire also summarizes findings of the various technical discussions and field visits of
the Bank task team during April - May 2013.
2. Objectives of the mission included: (a) reviewing the overall progress of project implementation; (b) in light
of the slow disbursement record of the past, agreeing on clear estimates of disbursement, and plans to further
speed up disbursement2 in the Project; (c) reconfirming the plan to complete the remaining procurement worth
US$78 million by September 2013 and December 2013 as per the agreements of the Fourth Implementation
Support mission, and to ensure there is no slippage from the procurement schedule agreed as per the revised
procurement plan; (d) agreeing on the schedule and processes of preparation and adoption of Integrated
Coastal Zone Management Plans; (e) assessing the status of actions agreed during the Fourth Implementation
Support Mission, January-February 2013; (f) reviewing fulfillment of the covenants applicable to
implementation of the Project, including legal covenants; (g) discussing and agreeing on any changes, if
required, on the scope, design and components of the Project; (h) reviewing the operation of financial
management system, procurement management system including dissemination of procurement related
information, environmental and social impact management processes, grievance redress processes, and the
roll-out of the communication strategy and plans; (i) agreeing on the scope, processes and schedule of
independent evaluation of the Project; and (j) estimating the savings in credit amount, if any.
3. During the mission, discussions were held with the National Project Director and the staff of SICOM, State
Project Directors and the staff of the State Project Management Units (SPMUs) in Gujarat, Odisha and West
Bengal, all the Priority Investment Executing Agencies (PEAs) involved in implementation of the Project in
the National Components and in the Project States. The mission had wrap-up meetings with the Secretary,
Ministry of Environment and Forests, Government of India (MoEF) on July 17, 2013; the Development
Commissioner and Principal Secretary (Finance) and the Additional Chief Secretary (Environment),
Government of Odisha on May 29, 2013; Additional Chief Secretary (Environment), Government of West
Bengal on May 31, 2013; and the Additional Chief Secretary (Forests and Environment), Government of
Gujarat on June 05, 2013. The list of officials and prominent stakeholders met during the mission is presented
in Annex 1.
1 The World Bank team consisted of A S Ramakrishna (Senior Environmental Specialist and Co-Task Team Leader), Parthapriya
Ghosh (Senior Social Development Specialist), Thomas Kwasi Siaw Anang (Procurement Specialist), S. Krishnamurthy (Senior
Financial Management Specialist), Surbhi Goyal (Energy Specialist), Dhruba Purkayastha (Senior Operations Officer, CSAIC),
Sanjay Gupta (Senior Communications Specialist), Sujaya Kalainesan (Environment Specialist), Mehul Jain (Environmental
Analyst), Om Prakash (Consultant, Procurement Specialist), Moushumi Chatterjee (Consultant, Museologist), Nidhi Batra
(Consultant, Urban Designer),Valerie Marie Helene Layrol (Senior Operations Officer), Peter Kristiansen (Lead Environmental
Specialist), Pawan G. Patil (Senior Economist), Genevieve Maria Dutta (Program Assistant ), Roshni Sarah John (Program
Assistant) and Tapas Paul (Senior Environmental Specialist and Task Team Leader).
2 Given that improved disbursement since Quarter 2 of FY13 is yet to bridge the disbursement lag caused by slow implementation
in the past.
INDIA Integrated Coastal Zone Management Project (P007985)
Aide Mémoire: Mid-Term Review Mission, May-June 2013
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B. Key Project Data
Project Data Project Performance Ratings
Board Approval June 15, 2010 Summary ratings Last Now
Effectiveness Date September 22, 2010 Achievement of PDO S MS
Original Closing Date December 31, 2015 Implementation Progress MS MS
MTR Date June 30, 2013 Financial Management MS MS
Procurement S S
Original Credit Amount US$ 221.96 million Project Management S S
Amount Disbursed US$ 40.87 million Counterpart Funding S S
Monitoring and Evaluation MS MS
C. Achievement of Development Objectives
4. The Project Development Objectives are to assist GOI in (i) building national capacity for implementation of
comprehensive coastal management approach in the country, and (ii) piloting the integrated coastal zone
management approach in states of Gujarat, Odisha and West Bengal.
5. Institutional Capacity: The appropriate national institutional structure for guiding and coordinating
implementation of ICZM approaches has been established including the national, state and district level
coastal zone management authorities, the Society for Integrated Coastal management (SICOM), and the
National Centre for Sustainable Coastal Management (NCSCM). This was reported in the Aide memoire of
the Third Implementation Review Mission.
6. Until July 2012, effective operation of the NCSCM was hampered by the lack of progress of recruitment of
staff (both administrative and technical). Since August 2012, the process of recruitment has gathered speed:
first batch of recruitment was completed in March 2013; and all appointed professionals have joined. With
this, NCSCM has initiated all planned tasks effectively. While recruitment process for a few staff is under
progress and will be completed by August 2013, recruitment process for the larger second batch of staff will
be initiated during 20143.
7. Although the national and state coastal zone management authorities (NCZMA and SCZMAs) have been
functioning as planned, there is a need that all SCZMAs should build the requisite technical secretariat. The
project aimed that at least for the 3 SCZMAs in the 3 Project States such augmentation will be completed
during the project. The Government of Odisha has mandated the Integrated Coastal Zone Management
Society of Odisha (which is the SPMU) to be the secretariat of the Odisha SCZMA. Similar proposals had
been prepared in Gujarat and West Bengal, but are awaiting approval of the respective governments.
Formation of the district level coastal zone management authorities (DCZMAs) is yet to cover all coastal
districts, and building their capacities remains a challenge for the NCZMA and the MoEF. In Odisha, West
Bengal and Gujarat, the SPMUs have started training programs for district level officials; but such training
3 This late recruitment of the last batch of professionals is not expected to impact implementation of the research program of the
NCSCM during this project (which is already progressing with staff already recruited). Recruitment of the larger staff was always
planned coinciding with completion of the laboratories and facilities, so as to be able to take up larger research program in future
(after the closure of the project).
INDIA Integrated Coastal Zone Management Project (P007985)
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and capacity building activities need to be continued for the next two years. The MoEF has mandated SICOM
for overall coordination of the coastal zone program in the country, but formal authorization of SICOM as the
technical secretariat of the NCZMA is yet to be notified. On the other hand, NCSCM has received appropriate
recognition as per the CRZ Notification 2011.
8. Improving Knowledge Base: To recap the knowledge initiatives listed in the Aide Memoire of the earlier
implementation support missions, there has been noticeable progress on the knowledge agenda. All these
knowledge products are available in public domain, such as at websites.
a. As part of the National Component, (i) aerial photography is now completed for the entire mainland
coast of India covering about 70,000km2; (ii) analysis of tidal data has been completed for all major
and minor ports in the mainland coast, and supplementary measurement of astronomical tides is
nearly complete for an additional 49 locations. NCSCM has been able to complete: (i) the preparation
and public dissemination of 1972-2010 shoreline change maps for the states of Gujarat, Odisha,
Kerala, Tamil Nadu, Pondicherry, Maharashtra and Andhra Pradesh after verification by the NCSCM
and the state governments, (ii) preparation of similar maps for West Bengal, Goa and Karnataka
which are being examined for its correctness as pointed out by the state governments; (iii) an
advanced draft of the potential of offshore wind energy in India.
b. Gujarat has prepared a significant number of new knowledge products: (i) a status report on all the
beaches, (ii) evaluation of sea turtle nesting sites, (iii) study of seaweed diversity, (iv) a collection of
success stories in the project, (v) baseline for health of seawater in the Gulf of Kachchh, (vi) a
protocol for seawater monitoring, (vii) a detailed assessment of carbon sequestration by mangroves,
(viii) a detailed map of areas suitable in the state for mangrove plantation, (ix) coral maps for the
state, and (x) a report on valuation of the corals in the Gulf of Kachchh.
c. In Odisha, the new knowledge products include (i) the protocol for seawater monitoring, (ii) the
ecosystem health report card for the Chilika lagoon, (iii) regional coastal process study for the 480km
long coast of Odisha, (iv) the first year assessment of benthic flora and fauna of the Chilika lagoon,
(v) the first year study of migratory birds of the Chilika lagoon.
d. In West Bengal, the new knowledge products include (i) an assessment of the mangroves of the
Sundarban, (ii) genetic sequencing of more than 40,000 microbes influencing the coastal areas.
9. Policy and Regulation: The new 2011 Coastal Regulation Zone and the 2011 Island Protection Zone
notifications were firmly in place; and a large number of dissemination workshops to explain in detail the
intent and scope of the 2011 Notification took place until July 2012. Since then, a few smaller stakeholder
workshops have taken place in the three project states. However, no specific progress was noted since August
2012 in the cases of the two proposed regulations: the proposed River Zone Regulation for conservation of
estuaries, and the proposed Fisher Persons' Rights Bill4. As noted in the aide memoires of the earlier
implementation support missions, these proposed policy instruments will take time to move to the next step of
being placed for legislative approval, possibly more than a year, to be able to complete public consultation.
10. Replication: As agreed between the World Bank and the GOI at appraisal of the Project, replicability more
than sustainability will be the true test of the Project. The GOI had earlier recommended that MOEF should
start preparing plans and proposals for replicating the Project in all of the 9 coastal states and 4 coastal union
territories. A number of activities were organized by the MoEF/SICOM during the period of March 2011-
4 These two instruments (the proposed River Zone Regulation for conservation of estuaries, and the proposed Fisher Persons'
Rights Bill) were not part of the agreed outcomes. These were proposed by MoEF later to respond to the evolving needs for
conservation of the coastal and marine resources.
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January 2012, but there was a period of lull until May 2013. It was estimated during the third implementation
support mission that a final concept note for the larger project/program will not be available before June 2013.
Although MoEF has renewed the discussions, it appears that a concept note for the larger project/program
will be further delayed.
11. Nonetheless, replication also is being attempted without waiting for a larger project/program. Since May
2013, the government had initiated preparation of integrated island plans for two union territories – the
Lakshadweep Island, and the Andaman and Nicobar Islands. Further, Tamil Nadu and Puduchchery have also
initiated preparation of integrated coastal zone management plans. Preparation of all these plans have adopted
processes similar to the ones being used in the project, and as such based on the guidelines prepared by
NCSCM.
Likelihood of achieving Project Development Objective
12. The project has already benefitted 560,283 persons directly (229,691 or 41% among whom are women), equal
to 51% of the targeted direct beneficiaries (see Annex 11 for details). There has been substantial progress in
the setting up of the institutions, knowledge benchmarks and services have shown improvement, and the
policy reforms are in place. The MTR mission assessed that the Project Development Objectives remain
relevant. In fact, given that the country had adopted the Coastal Regulation Zone and the Island Protection
Zone notifications in 2011, the project development objectives have become more important.
13. Based on the progress, the continuing public and stakeholder engagement, and the support the project enjoys
at the highest policy-levels at the GOI and the three project states suggest that it is possible to achieve the
PDOs in the remaining project period.
14. However, the project design was based on the premise that the priority investments demonstrating cross-
sector and spatial integration will be nearing completion by Year 3, and consequently the last two years of the
project will be available to focus on the larger ideas, such as preparation and adoption of ICZM plans, and
further augmentation of the institutions and knowledge. As a number of pilot activities have been delayed, it
is likely that implementation of these over the next year will impair the focus on larger ideas. Additionally,
the less than adequate project management capacity at the implementing agency levels, especially in West
Bengal may prohibit preparation of the ICZM plans in the best possible and inclusive manner. Based on this
context, there is a risk that PDOs will not be achieved unless implementation improves further.
15. The third-party evaluation is not expected to be available before December 2013. While a complete package
of monitoring data is now available (and which formed the basis of mid-term evaluation reports from the
implementing agencies), stakeholder satisfaction surveys from the third-party evaluation will be the only
objective way to ascertain if the PDOs are being achieved. In absence of such evaluation, although the
monitoring data shows improvement, the achievement of development objectives in the project is rated as
moderately satisfactory.
Likelihood of Achieving Intermediate Outcomes
16. Following is a summary discussion on the likelihood of achieving the intermediate outcomes. For a fuller
description of progress in relation to the results framework of the project, and with respect to the intermediate
targets, see Annex 2.
Compo
nent
Planned Intermediate
Outcome
Up to Last
mission
Major achievements at the Mid-Term Overall
Remarks
One National Capacity Built for
guiding and coordinating
ICZM
Somewhat
at Risk
First phase of recruitment at NCSCM, SICOM
and the related institutions complete. First draft
of guidelines for ICZM plan preparation
available; and discussion with states have
started. Discussions started to sustain the
capacities created (notably SICOM and
NCSCM) beyond the project. SCZMAs and
Likely to be
achieved
INDIA Integrated Coastal Zone Management Project (P007985)
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Compo
nent
Planned Intermediate
Outcome
Up to Last
mission
Major achievements at the Mid-Term Overall
Remarks
Coastal Management Areas
Demarcated and Verified
Highly
Likely
DCZMAs are established but further
augmentation of capacity is required. NCSCSM
research program has started and gathered
speed. Large capacity building program is
initiated and being implemented.
Aerial photography completed.
Photogrammetry works started. Measurement
of tides and flood levels near complete.
Detailed erosion mapping initiated (at larger
scale it is completed for the entire country).
Work started in all 3 identified Ecologically
Sensitive Areas or ESAs (Dandi, Vedaranyam
and Vembanad). Work on identification of all
other ESAs started by April 2013.
Highly
Likely to be
achieved
Two Gujarat state and other
stakeholder’s capacity built
in implementing ICZM
approaches
Highly
Likely
The project and the ICZM agenda continue to
receive attention at the highest policy levels.
Very good results already achieved at the
village community level. Most pilot activities
progressing with excellent communication.
Highly
Likely to be
achieved
Three Odisha state and other
stakeholder’s capacity built
in implementing ICZM
approaches
Highly
Likely
The project and the ICZM agenda continue to
receive attention at the highest policy levels. A
number of knowledge, capacity building and
communication activities initiated. Most pilot
investments progressing well.
Highly
Likely to be
achieved
Four West Bengal state and other
stakeholder’s capacity built
in implementing ICZM
approaches
Highly
Likely
The project continues to receive attention at the
highest policy levels. Implementation
accelerated between 2012 and March 2013, but
has since shown downward trends. There is a
need to increase focus on the ICZM agenda.
Somewhat at
risk
Overall Building national capacity
for implementation of
comprehensive coastal zone
management approaches
Likely MOEF stewardship for the coastal zone and
marine area management has been good.
Overall interest from stakeholders including
civil society has been good.
Likely to be
achieved
D. Current Progress of Implementation
17. Following is a summary discussion on (i) actions taken by NPMU and SPMUs and the PEAs based on
agreements reached in February 2013 during the Fourth Implementation Support Mission; and (iii) the current
progress of implementation. For activity-wise details, see Annex 4.
18. Progress on Agreements during the Last Mission: Most of the actions agreed during the Fourth
Implementation Support Mission (January-February 2013) were targeted to be completed by either September
2013 or December 2013. Consequently a small number of actions were expected to be completed by May-
June 2013. Overall, the progress on the actions agreed during the last mission had been good, and even if
some actions are to be completed later, there are indications that actions are on schedule.
a. Disbursement related agreements. The following actions were taken:
i. The targets for awarding procurement by March 2013 were completed (albeit three contracts
were signed later than March 2013, awhile after the awards were made).
ii. The targets for awarding procurement, as agreed by September 2013 and December 2013 are
on schedule.
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iii. The NPMU and SPMUs had monitored intermediate steps (milestones) in the procurement
processes for each of the contracts.
iv. For the contracts that are already awarded, the NPMU and SPMUs had monitored the
completion of the contracts vis-à-vis the contract milestones, and had taken measures to
ensure that the implementation of these contracts did not slip further (even if no recovery
with respect to earlier slippage had been reported).
v. MoEF had ensured that there is no shortage of budget allocation for the project during
January-March 2013, and during April-June 2013.
b. Agreements on the planned knowledge program at NCSCM. As agreed, all research programs had
started by April 2013, and a few of these have already shown good progress. Associated agreements
(recruitment of the next larger batch of research staff; progress related to buildings, laboratories and
facilities) were also implemented. However, other than starting a dialogue with the Partnership for
Environmental Management in the Seas of East Asia (PEMSEA), no action has yet been taken to
formally partner with international research facilities.
c. Agreements related to the terms of reference for preparation of ICZM plans, and preparation of the
ICZM plans for the identified stretches. The NCSCM have already prepared draft guidelines, and the
Gujarat SPMU had prepared draft terms of reference. As agreed, these were presented to a range of
stakeholders. As agreed the third stakeholder discussion was organized in April 2013. The Gujarat
SPMU has recruited support consultants by June 2013, and other SPMUs are in the process of
procuring such consultants before December 2013.
d. Agreements related to implementation of the national and state level capacity building and training
plans. Although, the implementation of the capacity building and training plans has been slow, the
NPMU and the SPMUs had organized a few capacity building and training sessions, including where
international experts participated. However, the revision in the capacity building and training plans
had not been completed yet, and will take at least 3-4 months.
e. Agreements related to capacity augmentation at SICOM and other SPMUs: Processes are underway if
not complete at SICOM to (i) augment staff of the communication cell, (ii) installing an effective
performance management and human resources management process. However, no progress has been
made with respect to recruitment of a senior subject expert to work as the additional director to
support the National Project Director; or any formal step to provide the position of the National
Project Director sufficient tenure. Recruitment process for subject experts has been completed by
Gujarat SPMU, and is progressing well at SICOM. Odisha SPMU already had the requisite staff.
However, there has been substantial change in the West Bengal SPMU, where the staffing shortages
and lack of appropriate expertise have increased.
f. Agreements related to sustenance of the institutional arrangements beyond the duration of the project
need to be initiated. Although the SICOM, the NCSCM and the SPMUs had been created with a
larger agenda in mind, these entities remain project-based. The project agreements envisage that
SICOM will become the technical secretariat of the NCZMA, and likewise SPMUs are to become
technical secretariats of the respective SCZMAs. The NCSCM, created as part of the project, has a
larger role provided by the 2011 CRZ Notification. The Government of Odisha has already decided to
mandate the SPMU to be the technical secretariat of the SCZMA. However, there has not been any
noticeable progress on this for SICOM, NCSCM, Gujarat SPMU or West Bengal SPMU.
g. Agreements related to actions prior to the mid-term review. All such agreed actions were completed,
albeit with delays ranging from a few days to four weeks. These completed actions included: (i)
SPMUs and SICOM prepared mid-term evaluation reports, and which were consolidated by SICOM;
(ii) SICOM and SPMUs for the respective project components, prepared lists of proposed changes
such as a list of activities that should be dropped from the project in light of slow progress or if the
contribution of these activities to the project development objectives is not clear; and a realistic list of
INDIA Integrated Coastal Zone Management Project (P007985)
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activities that could be considered for inclusion in the project; and these lists were discussed during
the MTR; (iii) SPMUs and SICOM prepared a report on the intermediate progress of procurement of
works, goods, services and community contracts those are scheduled to be awarded by June 2013 and
September 2013.
19. Component One - National ICZM Capacity Building:
a. Sub-component (1A) Hazard Mapping has progressed very well, and it appears that it be completed
in advance of estimated schedule. Analysis of tidal data for 21 major and about 150 minor ports was
completed, and the additional work of collecting primary data of astronomical tides from the agreed
49 additional places is nearing completion - some of this additional survey of astronomical tides will
be discontinued if found to be of marginal utility in improving the analysis of flood line – as per a
final decision from the Survey of India based (SOI). Aerial photography contract, covering about
78,000km2 of area was completed in December 2012; the variation in contract price was checked by
the PEA/SICOM, and approved by the World Bank; but final payments are delayed due to lack of
certification from the SOI. Contracts for digital photogrammetry have been awarded, and even if
there was an initial delay in mobilization by the contractors, work has now started; and the first output
is expected to be available in October 2013. There was delay with respect to erosion mapping due to
lack of staff recruitment at the NCSCM, and the delay in decisions related to procurement of time
series satellite imageries. These have now been resolved: NCSCM and the National remote Sensing
Corporation (NRSC) have signed an agreement to enable NCSCM to procure the required satellite
images; NCSCM has recruited additional staff for this assignment. SICOM and NCSCM have taken
steps to ensure the erosion maps are available in time, starting from October 2013, to match the
schedule of outputs from the photogrammetry contracts.
b. Sub-component (1B) Identification and mapping of three ecologically sensitive areas (ESAs) such as
Dandi in Gujarat and Vedaranyam in Tamil Nadu has been completed; mapping of the third, the
Vembanad Lake in Kerala has started. Some planned work and community participation activities at
Dandi and Vedaranyam is complete.
i. Consultants have been procured for preparation of integrated plan for the Dandi area after
protracted delay, and it will be important to monitor the next steps such that the plan
preparation is completed by September 2013, such that the selected activities based on the
plan could be procured before December 2013.
ii. Tasks for the Vedaranyam ESA is now progressing at an improved speed, and the PEA has
prepared a revised timeline to complete all tasks within the agreed three year period ending in
June 2014. The PEA has proposed expansion of the activities and consequent enhancement of
funding. The MTR mission agreed with the proposals provided the enhanced financing is
approved by the GC of SICOM.
iii. There was no clear progress with respect to the mapping of the Vembanad ESA since the
Fourth Implementation Support Mission, and the proposal from the Centre for Environment
and Earth Sciences, Thiruvananthapuram (CESS, one of the national partner institution of the
NCSCM) is yet not in a shape to be approved. Given this delay, it is apparent that (i) only
mapping will be completed during the remaining project period, and (ii) preparation of a
management plan and implementation of any part of the management plan will not be
possible within the remaining project period.
iv. The activities related to mapping ESAs for the entire country was delayed due to lack of
progress in recruitment at NCSCM. NCSCM has now recruited some staff and consultants.
Since the Fourth Implementation Support Mission, there has been some progress in finalizing
the scope of work and the methodology. A final schedule for delivery is yet to be finalized,
and it is unlikely that the work for the entire country will now be completed before mid-2014.
At the MTR, the following were agreed: (i) NCSCM will collect all secondary data and
complete a preliminary identification by September 2013, and use 1:50,000 scale GIS
INDIA Integrated Coastal Zone Management Project (P007985)
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available with NCSCM to tentatively locate the ESAs, particularly which are not protected;
(ii) expert consultations will take place in September 2013 to finalize the scope of detailed
ground surveys; (iii) contracts will be signed by October 2013 with NGOs or another suitable
alternative agencies including a few of the national partner institutions of NCSCM if they
have the requisite qualification and resources to undertake the assignments; this will mean
that the procurement process using QBS should start in August 2013; (iv) all contracts will
aim to finish mapping by March 2014.
c. Sub-component (1C) the entire work of mapping of coastal sediment cells and sub-cells is
completed. This has been done ahead of schedule; and the remaining time until March 2014 is now
required to verify the results with engagement of the coastal states, undertake revision if necessary,
and to communicate the results among all stakeholders.
d. Sub-component (1D) National Center for Sustainable Coastal Management (NCSCM) has been
established, it already completed some significant activities, such as “national shoreline assessment”,
but more significant activities remain. After protracted delays (of nearly 18 months), major activities
have all started now.
i. All 35 staff recruited have joined and started working on the identified and approved
assignments. The remaining staff positions (23 of the 58 staff to be recruited in the first
batch) are being filled through a current process which promises being able to select another
10-15 staff positions by July 2013. For the positions for which suitable candidates could not
be identified, a newer recruitment process by procuring services of a recruitment consultant
has been agreed; and it is expected that suitable candidates for these positions could be
identified and recruited by August 2013 instead of June 2013.
ii. The 2012-14 research programs for NCSCM were earlier approved by the high powered
research steering committee; and the researches have started now (after a delay between 6-18
months due to slack of recruitment). In a few of these (such as an assessment of offshore
wind potential, or the spectral library for mangroves, corals and sea grasses), there is
substantial progress already. NCSCM had received interests from the 14 national partner
institutes for participation in the research program, and had a series of meetings with these
partner agencies. The scope of work by the four of these national partner agencies was
finalized in April 2013, but funds are yet to be transferred to these institutions to start the
work.
iii. Bidding documents are ready for the civil works for the NCSCM buildings and facilities.
Bids are being invited by end-July 2013. This has been delayed by more than 3 months
compared to the agreement during the Fourth Implementation Support Mission. However,
due to combining three bids into one (which took more time in the first bid, but saved time
for the next two planned bids) savings of about 2 months could be anticipated in construction.
iv. There was no progress related to setting up and operationalization of the National Centre for
Marine Biodiversity. SICOM would like to defer the decision to appoint the director of the
proposed NCMB until such time that the question of sustainability of SICOM and NCSCM is
sorted out, to avoid NCMB becoming a project activity without continuation after closure of
the project. During MTR, it was discussed that this sub-activity (added after project approval)
is best deleted from the scope of the project. A final decision from SICOM is expected after
the next meeting of it governing council (GC).
e. Sub-component (1E): while a capacity building plan was prepared, and is being implemented by
SICOM since 2011; it was not a comprehensive plan. Several discussions were held in 2012 to revise
the plan to make it comprehensive, and a full comprehensive capacity building plan for MOEF and all
coastal and marine area managers in the country was expected to be rolled out by March 2013, but is
further delayed. The overall delay is approaching 24 months in revising and finalization of the
comprehensive plan. Delay since the last mission was due to staff turnover in SICOM, and the work
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of completing the plan is now partly consequent on recruitment of the new staff. It is unlikely that the
comprehensive plan would be now finalized before December 2013, given the capacity constraint at
SICOM. Nonetheless, it will be untenable to delay the preparation and finalization of this plan beyond
December 2013. SICOM is urged to use alternative ways (consultants and contract staff) to complete
revision of the plan by September 2013. However, a number of small and discrete capacity building
activities, including a series of national capacity building workshops were organized during July 2012
– May 2013, each of which had participation from national and state governments and international
experts. The project, including several of its achievements, had been showcased during the
Conference of Parties to the Convention on Biodiversity at Hyderabad in October 2012; where the
project organized a highly successful side event with participation of senior policymakers, national
and international experts; and similarly at several international workshops organized in India. Until a
revised plan is prepared, the current plan activities will continue to be undertaken; and SICOM will
organize a series of workshops and trainings in collaboration with select national agencies and
institutions.
f. Sub-component (1F) Project management activities are now fully underway; additional staff had
been recruited in areas such as communication, marine biology, etc., and more experts are being
recruited. The Director (Finance), although responsible for other projects of MoEF, is providing
adequate and appropriate oversight and guidance. Since the Fourth Implementation Support Mission,
there has been a transition in project leadership. The mission acknowledged the contribution of the
previous National project Director (NPD) who over a period of one year brought the project back on
track. The mission also appreciated the work of the new NPD who has already initiated a number of
actions so ensure that the momentum created by the last NPD is not affected by the transition.
g. Substantial communication and stakeholder engagement activities were implemented in 2010 and
2011, but not during 2012; and such activities were restarted in 2013. The financial management cell
is already working adequately. The procurement and financial management support consultants
(PFMC), the internal auditors, and the external auditors were in place; and all audit reports had been
submitted in time. SICOM has renewed the contract of the internal auditors and the external auditors
for another year; and will take a decision of similar extension related to the PFMC, based on an
appraisal of their performance by June 2013. The procurement capacity was improved by addition of
a senior procurement staff as part of the PFMC; however, the procurement cell itself needs further
augmentation of staff and capacity for undertaking the larger work of advising the project states. The
communication and capacity building cell has not performed adequately yet, mainly due to staff
turnover and renewed staffing is needed. Due to staff turnover vacancies exist, and a few other
experts as agreed in the earlier mission have not been recruited. SICOM has initiated (i) a recruitment
process (through a service agency), and new staff are expected to come on board by September-
October 2013; (ii) procurement process for a human resources and staff performance tracking and
evaluation system. The real-time monitoring system has progressed, and system checks are underway,
before it can be formally launched by August-September 2013. Procurement of evaluation consultants
is delayed by more than 12 months now; and it will be crucial to procure such consultants, latest by
September 2013, such that the first third-party evaluation report is available before December 2013.
The MTR mission discussed the possibilities, and reiterated the agreements from the earlier mission
that either a quality based or single-source selection should be used to select an agency/institution of
repute to lend credibility to the third-party evaluation processes and reports.
20. Component Two – Piloting ICZM Approaches in Gujarat: Implementation of all planned activities, except
the marine resources conservation institute and oceanarium (MRCI), has started; and is satisfactory. The
project undertook efforts to minimize the impacts of the state election processes in 2012. Overall, almost all
procurement of works, goods and equipment has been awarded or the procurement process has been advanced
such that awards will be made in the next three months.
a. Sub-component (2A). A large number of stakeholder workshops and discussions have been organized
to scope the ICZM Plan. The procurement process for consultants to support preparation of the plan
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has advanced, and the consultants are expected to be selected by September 2013 (although the
responsibility for preparation will remain with SPMU who is establishing a committee including
representation of the relevant departments of the state government to oversee and provide stage
approvals). This will meet the original schedule of initiating preparation of ICZM Plan in Year 3 of
the project.
b. Sub-component (2B) Capacity building activities are progressing satisfactorily. Several workshops
on issues such as sea turtle conservation, coastal water monitoring, oil-spill management; and a major
training on coastal zone management was completed. Three workshops with judges of district courts
from coastal districts were held until now. Substantial work was undertaken to organize the proposed
national level training involving High Courts of all 14 coastal states and union territories; which could
not be organized in 2013, but will now take place depending on the calendar of the judges of the
Supreme Court of India. The project has also organized an international workshop for mangrove
ecosystem involving 11 countries (Australia, Japan, Indonesia, Malaysia, Thailand, Myanmar,
Bangladesh, India, Sri Lanka, Oman and Brazil) which drafted an agenda for research and capacity
building to be implemented in collaboration with the International Society for Mangrove Ecosystems.
c. Sub-component (2C) Priority investments are progressing well, especially the livelihood
enhancement related activities; more than 9,165ha of mangrove have been planted; verification of the
areas planted was completed (over and above the 2,800ha planted in 2010-11 that had already been
verified earlier), and the survival rate has been found to be satisfactory. 20 villages have been
transformed into ‘solar villages’ (i.e., all household and community areas have solar energy
generation). Community mobilization work is now complete in 154 out of 163 villages. For
livelihood improvement pilot investments, community mobilization is completed in 154 villages, and
progressing well in the remaining villages; and 97 entry point activities, mostly small civil works,
have been completed or are near completion; and other 70 have been initiated. The work of sewerage
in Jamnagar is 43% and 63% complete with respect to the two contracts; both contracts will now
require time extension, and the SPMU and the Jamnagar Municipal Corporation are ensuring that
these contracts are completed within a reasonably extended time period. Award was completed for the
sewage treatment plant, and this has been a significant achievement (first technology neutral bid, and
the first 15 year DBO contract in India). Bidding process for the MRCI is expected to start around
October 2013. The state government has decided to have a higher capacity facility and has offered
complementary financing; and the MTR agreed that Bank will provide additional technical and
procurement advice on this activity during August-September 2013. For completing procurement of
goods, substantial progress had been made, but the bidding process was not successful for 5 large
packages of equipment, and the rebidding process has begun. The MTR mission discussed the issues
related to potential environmental impacts of the coral train (as part of the ecotourism activities within
the marine national park), and agreed that this sub-activity will now be dropped from the project (to
be confirmed by SICOM GC in August 2013).
d. Sub-component (2D) Project management activities, including financial management and
communication are progressing well. Contract period of the internal auditors was extended. SPMU
will possibly extend the contract of the PFMC (or a new procurement process will be initiated) before
December 2013.
21. Component Three - Piloting ICZM Approaches in Odisha: This component, overall, has also progressed
well, and the current achievements are highly satisfactory. Overall, all major procurement of works, goods
and equipment are awarded, and the few remaining ones are expected to be awarded in the next 2-3 months.
a. Sub-component (3A) Workshops and discussions, involving local, state, national and international
experts and stakeholders, have been organized to scope the ICZM Plan. The process of finalizing the
terms of reference for plan preparation has started in collaboration of the NCSCM and the Gujarat
SPMU. An US$3 million study related to the regional coastal processes was completed, and this is
being used as a basis for upcoming preparation of shoreline management in Odisha.
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b. Sub-component (3B): The capacity building activities of the Chilika Development Authority are
progressing very well, where substantial recruitment of staff and procurement of equipment, hardware
and software have been completed; and studies related to micro-benthos, avifauna and macrophytes
have delivered the expected first/second year deliverables. The Odisha State Pollution Control Board
has prepared protocols for sea water monitoring and the monitoring work has started. Dense real-time
water quality monitoring was installed in the Chilika lagoon (first in Asia except Japan), and is
working adequately. The fisherpersons of Chilika have taken up the responsibility of safekeeping of
the monitoring system. The SPMU has created adequate additional infrastructure facilities, to be
effective in its work as the secretariat of the state coastal zone management authority as mandated by
the Government of Odisha. Work on preparation of ecosystem health report card for the Chilika
lagoon has been initiated (first in Asia), the first stakeholder workshop was held in February 2013,
and the first ecosystem report card has been prepared (now being disseminated).
c. Sub-component (3C) Priority investments are now progressing satisfactorily, especially the
livelihood enhancement related activities. The initial target of mangrove plantation was achieved, but
the activity is being expanded. The transaction advisory services on solid waste management work in
Paradip were completed, the issue of final transfer of land for the landfill site from the Paradip Port
Trust was resolved, and the bids for implementation of the works have now been invited. Odisha
State Disaster Management Authority progressed very well and contracts for all 14 cyclone shelters
have progressed satisfactorily, and all should be completed in the next few months. The major work
on geo-tube embankment was awarded (but contract signed with a delay of 3 months), and the
contractors have now started executing the work. Work on structural and chemical conservation of the
archaeological heritage buildings have started; the plans for peripheral development around only 4 of
the 7 properties has finalized; SPMU will finalize these remaining 3 plans such as to award the works
before December 2013. Livelihood activities, especially related to freshwater fish farming and coir
products have progressed very well, and community groups have started earning significantly from
these activities. Installation of solar dryers are now happening at full speed (since the delay of
contract signing due to internal departmental procedural issues, which was resolved by the
intervention of the Chief Secretary and the Finance Secretary). However, uncertainties continued with
respect to the ecotourism activities by the Wildlife Department since the Fourth Implementation
Support Mission, and the MTR agreed that parts of this sub-activity (costing about US$2 million) will
now be dropped from the project (to be confirmed by SICOM GC in August 2013).
d. Sub-component (3D) Project management activities, including financial management and especially
the communication and stakeholder engagement activities are progressing very well. There had been
some cases of staff turnover, and the SPMU has now been able to complete the required staffing.
However the issue that SPMU staff have not received any enhancement of salaries for two years now
has not been resolved, and the MTR advised that resolution of this will be important to ensure
continuity and for maintaining performance of staff. Contract period of the internal auditors was
extended, as their performance which was found satisfactory by the SPMU, and a similar extension of
the PFMC is expected soon.
22. Component Four - Piloting ICZM Approaches in West Bengal: This Component was back on schedule at
the time of the Fourth Implementation Support Mission; but has since suffered a loss of momentum. All major
contracts were awarded, except for those contracts dependent on completion of ongoing studies, which were
expected to be awarded by September 2013. However, abrupt changes in project leadership in February-April
2013 resulted in slowing some of the processes. Moreover, state level elections for local governments meant
that no procurement decision could be taken during June-July 2013. As a result, it is now unclear whether all
contracts will be awarded in September 2013 (as was expected earlier), or even by December 2013.
a. Sub-component (4A) Workshops and discussions have been organized during 2012 to scope the
ICZM Plan, and related studies on shoreline management and management of the Sundarban
estuaries and islands. A special 3 day workshop was organized to identify and learn from the
experience in Bangladesh involving experts from both India and Bangladesh. However, during the
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last few months, no noticeable progress was made. It will be important for the SPMU to take
decisions regarding: (i) the process of plan preparation and approval; (ii) scoping of the plan; (iii)
terms of reference for supporting studies, so that the process for procurement of consultants to
support preparation of ICZM plan could be initiated in September 2013 and awarded in November
2013. This ICZM plan is an important deliverable for the project, and has the highest risk of failing to
deliver among all project activities.
b. Sub-component (4B) The capacity building activities of Calcutta University have further progressed
very well, where already world-class genomic research results are available (including 40,000 gene
sequences, with a large number already recognized by the international authority NCBI, USA). The
Calcutta University has proposed expansion of the work, which was agreed at the MTR (and will be
reflected at the upcoming revision of the procurement plan). The knowledge activities at the Institute
of Environmental Sciences and Wetland Management (IESWM) had progressed satisfactorily during
2012 when several expert committees were set up; however, there was no noticeable progress in
2013; and the plan for setting up of the climate profilers and tide gauges have been delayed (as a
result of transition at SPMU and IESWM). The SPMU had undertaken several campaigns, since
2011, of high quality and outreach, and especially during the build-up of the annual pilgrimage at
Sagar Island, where nearly a million pilgrims congregated in January 2013. However, such
communication activities also have slowed down. There has not been any recent progress on the
revision and/or implementation of the state level capacity building plan.
c. Sub-component (4C) Some of the priority investments have moved well. The work of electricity
distribution at the Sagar Island moved satisfactorily (a 4km transmission line over the wide river was
earlier completed); about 4,300 establishments have already been provided connections, and during
the annual pilgrimage electric supply in January replaced 22% of diesel generation (by providing
electric power to 5 of the 22 pilgrim’s accommodation zones). The entire work of providing 44,000
connections is expected to be completed by March 2014. Major contracts for storm water drainage,
sewerage and sewage treatment works was awarded. The works in the case of the storm water
drainage contract has progressed satisfactorily and remains ahead of the contract schedule. The
SPMU, the Digha-Shankarpur Development Authority (DSDA), the consultants and the contractors
will need to improve their advance works in light of the complexities met at worksites from presence
of previously unknown encumbrances. There has been not been sufficient progress in the sewerage
and sewage treatment plant contracts although the contractors have mobilized. SPMU and DSDA
needs to ensure that the contractors are delivering the outputs as contracted. Project management
consultants for the Digha beachfront development plan have prepared the final plans, and completed
necessary documents. A few of the bids related to beachfront development (thereafter were delayed
due to the state level local government elections) are ready to be bid out; and for the remaining the
bidding process is expected to begin before September 2013. The land issue related to the proposed
fish auction center (and its overall scope) has not been resolved, and during MTR it was decided that
(i) the responsibility of PEA will now be with the Fisheries Department instead of the Fisheries
Development Corporation which seems to lack the expertise; (ii) the SPMU and the Fisheries
Department will prepare a revised plan of action to initiate the entire range of work and capacity
building activities; (iii) if confusion persists and a revised plan with reasonable assurance of awarding
the contracts by December 2013 is not available, this activity will be dropped from the project during
the review by the GC of SICOM in August 2013. A separate project management consultant firm has
submitted draft plans for integrated ecotourism development in the Sagar Island, which requires
approval of the relevant government departments for moving to the stage of finalization. It is unlikely
that the resultant works could be awarded by September 2013 as per the earlier agreement, but SPMU
will strive to see that the award is completed by December 2013. Six NGOs were procured to support
livelihood activities at the Sagar Island; the SPMU and the partner NGOs together have undertaken
significant capacity building activities, a few works have started with the community groups, and all
remaining community contracts, targeted to directly benefit at least 15,000 households will be
awarded by December 2013. During MTR it was discussed and agreed that reaching the targeted
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15,000 households is an essential part of the project; and the targets and scope of the livelihood
activities will not be reduced unless all other activities in the project is reduced proportionally. There
has not been any progress for comprehensive upgrade of the marine aquarium at Digha, and the work
has not been procured yet. Further, the activities related to the cyclone shelters, already delayed by
about 12 months have experienced further delays; and even if the soil testing and designing services
are expected to commence now (with additional delays), no progress was made in procurement of a
supervision consultant. Overall, works contracts for the cyclone shelters are not likely to be awarded
by December 2013; and in that case these will be dropped from the project.
d. Sub-component (4D) Project management activities related to financial management has been
appropriate and adequate. SPMU has now recruited procurement staff after several such past
recruitment processes failed. Contract periods of the internal auditors and the procurement and
financial management support consultants had been extended, as their performance was found
satisfactory by the SPMU. The communication and stakeholder engagement activities progressed
very well until the recent past. It will be important for the SPMU to restart the communication
activities and campaigns.
E. Status of Legal Covenants:
23. The Table below presents the compliance status related to the covenants applicable to project implementation.
Covenant Limit Due Date Status
Maintain NPMU and SPMU with suitably qualified
personnel and sufficient resources
Throughout
Project period
September 22,
2010
Complied.
Each PEA will maintain dedicated suitably
qualified personnel and sufficient resources
Throughout
Project period
March 21,
2011
Complied.
Each Project State will make adequate annual
budgetary allocations, and shall transfer 10% of the
estimated cost of the respective State Component to
the SPMU
First part of
each FY
November
2012 (FY13)
Complied.
Each Project State will establish and maintain a
State Level Steering Committee
Throughout
Project period
September 22,
2010
Complied.
NPMU and SPMUs shall maintain specific
dedicated cells as agreed; and will engage full-time
qualified procurement specialists and finance
professionals
Throughout
Project period
September 22,
2010
Complied except for staff
turnover issues which are
being addressed at
NPMU and SPMUs.
The NPMU will submit quarterly consolidated
IUFRs
45 days after
end of quarter
Each quarter Complied as per due
dates.
Internal Auditors (for NPMU and SPMUs);
External Auditors (by NPMU) will be in place
6 months from
start
March 21,
2011
Complied.
NPMU will submit annual audit reports for the
entire project
6 months from
close of FY
September 30,
2012
Complied.
NPMU and the SPMUs will establish,
operationalize and maintain computerized
accounting system
3 months from
start
December 21,
2011
Complied.
F. Environmental Management
24. The implementation plans for all activities included environment management measures; and monitoring
measures to ensure that the issues avoided during design do not recur. The monitoring and evaluation
processes for priority investments include plans third-party audits as relevant. The environment management
measures have been adequately budgeted and staffs have been designated to provide the required oversight.
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The SPMUs and PEAs are continuing to ensure that regulatory clearance requirements, such as the CRZ
clearance are addressed adequately. The SPMUs have ensured that the relevant environmental management
and mitigation measures are effectively integrated in construction contracts or bidding documents such as
sewerage and sewage treatment works. The SPMUs are also ensuring that the solid waste management
activities at Paradeep and Digha, prepared through transaction advisory services; and the integrated plans
prepared by consultants at Digha, Sagar Island, and Dandi are fully complying with the country
environmental regulations as well as Bank’s safeguard policies. Annex 5 provides further details on current
status of environmental safeguards management for the project.
25. With regard to institutional capacity for environmental management, the NPMU and SPMUs continue to have
professionals with a good level of environment awareness and experience. Areas where improved focus will
be needed are: (A) in the Gujarat State Component (i) the supervision consultants on behalf of the Jamnagar
Municipal Corporation to enforce contract provisions for appropriate shoring and/or benching for excavations,
especially for deep trenches and improved debris management, (ii) SPMU to facilitate quick preparation of
documentation required for CRZ clearances for the marine Interpretation center at Mandavi and the marine
oceanarium at Dwaraka; (B) in the Odisha State Component (i) PEAs to document the status of
environmental management measures as part of quarterly progress reports; and (ii) the relevant PEAs to
increase the level of monitoring on construction sites to ensure effective construction site management; (C) in
the West Bengal State Component all PEAs to provide for effective supervision and submitting timely
monitoring reports with respect to the environmental management actions. In the National Component, it is
important to make the communication cell effective and implementing a package of activities for larger
stakeholders communicating the benefits and the processes of mapping the hazard line and the ESAs and their
intended use at policy and plan levels.
26. Some of the PEAs (or the newer staff of PEAs joining implementation) however are yet to be fully aware of
the precautionary environmental measures, mitigation and monitoring measures designed as an integral part
of the project activities. NPMU and SPMUs are currently taking initiatives to build awareness and capacity of
PEAs. The monitoring plan agreed earlier to be implemented during December 2012 is yet to be rolled out
and it was agreed during the MTR that this monitoring will be integrated with the proposed web-based real
time monitoring system (which is delayed from the initial expectation of being operationalized by April 2013,
and is now expected to be fully installed by September 2013).
G. Management of Social Issues and Impacts
27. In the National Component: The plan preparation works at Dandi ESA and the activities by MSSRF at
Vedaranyam are being implemented with adequate attention to the social issues. The scope of ICZM Plan that
is being finalized by the NCSCM has considered adequate ranges of social issues to be studied and included
in the plan preparation process, which itself is a revolving process of multi-stakeholder consultation. During
MTR it was agreed that SICOM will arrange an exposure visit to Nepal for social development staff of
SICOM, SPMUs and CBO representatives from all the three Project States. The social development staff and
the CBO representatives will interact with (i) forest user’s group in the Chitwan National Park; and (ii) the
CBOs formed under the Poverty Alleviation Fund project. The objective of exposure visit will be to
understand the mechanism and practices adopted by users’ groups and the CBOs for long term sustenance.
28. In the Gujarat State Component: The mission was pleased to note the progress made in implementation of
social aspects under the project. The GEC has completed inception meetings with all the targeted villages.
Baseline data has been completed for 154 villages out of total 166 identified villages. Community has been
trained in procurement and so far 136 community contracts have been procured. In order to mobilize
community for mangrove plantation and its maintenance, 40 eco development committees (EDCs) and 109
community based organizations (CBOs) have been formed in 149 villages covering 17,555 members. Project
has ensured that women constitute fifty percent of the total members of the CBO. For the livelihood
improvement pilot investments, community mobilization is completed in 149 villages, and progressing well in
the remaining villages. So far 97 entry point activities have been completed. Given the success of initial set of
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entry point activities and based on the needs assessment, the number of entry point activities has been
increased in Jamnagar and Kachchh districts.
29. The community mobilization processes used by the GEC/SPMU has been very comprehensive. A group of
dedicated and committed field workers and project coordinators ensured inclusion of women and vulnerable
groups. The mission was pleased to note that field coordinators are emphasizing the value of literacy and have
taught women to write their names, built confidence that women can approach banks (mobile banks visits the
village) and operate bank accounts. Books of account are being maintained meticulously in each village and
discussions are also properly recorded as minutes of the meeting.
30. The mangrove plantation by the Gujarat Ecology Commission alone has already directly benefited over 1,200
persons and over 36,000 persons indirectly. Approximately 50 percent of the both direct and indirect
beneficiaries are women. Out of the targeted 480 SHGs (3 SHGs per village), 283 SHGs have been formed in
the project villages and another 20 SHGs are under the process of formation. Several capacity building
initiatives have been taken by SPMU including orientation/exposure visits for CBOs and eco-development
committees, and skill enhancement and administrative training for SHGs.
31. The SPMU hired the services of Aga Khan Rural Support Program (AKSRP) to assess the capacity building
needs and to prepare an action plan for capacity building for the CBOs promoted under the project. The
SPMU also hired Unnati, a non-governmental agency to train community members of the social audit
committees (SACs). Approximately 1,500 community members have been trained on management of
contract, quality and quantity monitoring.
32. Gujarat SPMU has tied up with State Legal Service Authority (SLASA) to implement the public grievance
mechanism under project. To create awareness and to disseminate information about the grievance redress
mechanism of the project among the judiciary of the state, public grievance workshops were organized in
Ahmedabad, Jamnagar and Surat in April-2011, September 2012 and December 2012, respectively. More
than 200 judicial first-class magistrate and district session judges have been trained.
33. No social safeguard issue has been identified in the investments in Gujarat. For the STP at Jamnagar, around
60 acres of land was acquired in 1988. Though all 25 landowners were paid compensation, they continued to
cultivate the land until April 2011. The community voluntarily moved out the site after their last crop harvest.
There is a temple at the far end of the site which will not be relocated. The project will also provide an access
road to the temple.
34. The SPMU now needs to expedite the implementation of the enhanced entry point activities. All such entry
point activities should be completed by June 2014. Vacant posts of project coordinators for livelihood
activities to be filled by September 2013. Additional attention is now needed on ensuring sustainability of
SHGs through market linkages; identification and adoption of well-defined and demand-driven trades; and
convergence with the government run schemes.
35. In the Orissa State Component: The Orissa SPMU has made a very good start and community mobilization
has been very effective. To involve civil society in successful implementation of the project, project organized
a day-long NGO consultation workshop. Substantial progress has been made in fisheries component of the
project where 637 SHGs have been formed and financial support has been extended to 411 SHGs to
implement alternate livelihood measures. Project has so far identified 119 sites for installation of solar driers
and department of fisheries has already taken advance possession of 94 such government sites. Activities
under fishery component have directly benefitted over 69,600 persons of which approximately 32 percent are
women. The PEA had identified 30 SHGs so far and has initiated skill training activities for coir products.
The progress of development of coir village however is extremely slow though lot of effort has been made to
enhance skill of crafts-persons and SHG members. Community in the village Gola has donated 0.8 decimal of
land for construction of the common facility center for coir activities; while the site for training and
production center and coir craft tourist village has been finalized. However, the Department of Forest and
Wildlife is very slow in implementing the community based nature tourism as a source of alternative
livelihood in order to reduce the pressure on forest and other natural resources. Recently land alienation was
approved and department has obtained advance possession of land at both Buxipalli and Koilipur. The land
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identified is government land free of encroachment and other encumbrances. Though the community has been
informed of these initiatives, and even if community level workshops were organized at Prijipur and Chilika,
concrete actions yet to be finalized. For the improvement and conservation of historical sites, community
consultations have been carried out in each of the heritage sites including detailed consultation on the
enhanced scope of the peripheral development. Conservation of cultural and historical sites has already
directly benefitted 6,000 persons of which little over 2,000 are women. However, capacity building training
for 35 stone artisans and temple masons is yet to start.
36. It was agreed that project will develop micro plans to involve community for each of the identified
beneficiary villages under various community based ecotourism activities. The Odisha State Tourism
Development Corporation is yet to finalize a capacity building plan for communities of villages Barkul and
Tampara. Formation of CBOs for ecotourism activities around the Chilika and the Tampara lakes has been
delayed, and consequently the special training on ecotourism and hospitality management for the villagers of
the Tampara Lake also has been delayed. The participatory rural appraisals including household surveys and
the training need assessment has been completed in Pathara (Badakul) and Humara (Tampara) villages. The
mission was informed that the Kali Jai Temple is still owned by the erstwhile King. It was agreed that the
social mobilizer and the ecotourism facilitators will check the land ownership with revenue department. It was
agreed that if the land is found to be belonging to an individual, no project activity will be carried on the said
parcel of land.
37. The land identified for various activities are government land that is free of all encroachment and other
encumbrances other than land transferred for solid waste management in Paradip. The land provided for
Paradip solid waste management, belongs to IIDCO – another government agency. The SPMU has obtained
the revenue records of the land; and it was reported that the site has one temporary structure. It was agreed
that SPMU will verify the existence of such a structure; and if found, compensation or assistances will be
provided as per the agreed resettlement policy framework.
38. In the West Bengal State Component: The ecotourism project at the Sagar Island though has provision
community participation and formation of SHGs to handle every activity, no concrete discussion has been
started (although the plan preparation consultants undertook some stakeholder consultation – as part of data
collection). For the livelihood improvement activities in the Sagar Island, out of total 84 wards in 6 gram
panchayats, the partner NGOs have so far covered only 27 wards. So far 294 SHGs have been formed of
which 251 are all-women SHGs. These SHGs also include 241 members from climate refugee families.
Identification of entry point activities and other economic activities have been substantially delayed. Though
project has so far identified and approved only about 50 entry point activities, of which a further smaller 24
had been approved, and the remaining workload is large. Similarly, only 46 income enhancement plans had
been prepared, but only 26 have been submitted to SPMU for approval (and SPMU had approved none yet).
It was agreed that all community groups (SHGs or CBOs) will be formed, and community contract documents
will be signed by the December 2013; including that SPMU will sign community contract documents with the
330 community groups already formed by September 2013. It was also agreed that the partner NGOs will not
wait for all the groups to be formed to start implementation of the entry point activities. Revolving funds for
sustenance of community groups should also be disbursed by the end of December 2014, so that sustenance of
these groups beyond the project period is assured.
39. In Digha, the sites identified for on-site relocation of kiosks and vendors can accommodate 1882 vendors and
handicraft stalls, even if the total need is to provide for all 2550 such vendors. The DSDA has to identify
other site to accommodate the rest of the vendors and kiosks. Alternatively, none of the remaining kiosks will
be displaced (except that they may be requested to shift backwards from the edge of the roads). The kiosk
owners have positively responded to the consultation carried out by the DSDA and the plan preparation
consultants. The consultation process now has to be renewed by the DSDA to take written consent from each
of the kiosk owners. Consultation as per the resettlement policy framework also needs to be completed for the
proposed landfill site at Digha, before the bidding process begins. The DSDA has kept records of all third-
party damages (mostly boundary walls of private properties, public water supply pipes) caused by laying of
the drainage works (and potentially in the upcoming sewer works) in Digha. SPMU and DSDA agreed that all
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such damages will be made good by the contractors, and the final payments will not be made unless DSDA
confirms that all damages have been repaired.
H. Procurement
40. There was satisfactory progress in hiring consultants, awarding major works and initiating goods
procurement. Since the last mission, most agreements to accelerate procurement have been complied with by
the NPMU and SPMUs. Exception to this were the one case of delay in bidding in the national component,
another case of delay between award and contract signing in Gujarat; two cases of delay in signing the award
in Odisha; and several cases of delay in West Bengal. However, the cases in the national component and in
Gujarat and Odisha have now been resolved. The agreements on augmentation of procurement capacity of
NPMU and SPMUs also have been complied with.
41. The MTR acknowledged the significance of the two earlier awards related to (i) architectural Design and
supervision consultancy for construction of the NCSCM building at Chennai – which was a major quality-
based selection based on a national competition; and (ii) setting up the sewage treatment facility at Jamnagar
using a DBO including operation and maintenance of a post-construction period of 15 years – the first such
contract in the Bank projects, and the first ‘technology-agnostic’ bid for sewage treatment plant in India. The
MTR suggested SICOM/SPMU to document the procurement processes for dissemination to wider public
agencies, as these processes could prove to be beneficial beyond the project.
42. The project has almost completed all major procurement. The remaining procurements are all post-review,
except one major works contract (marine oceanarium and research center to be developed on a public-private
partnership model, which is expected to be awarded by January 2014; the project financing is US$7 million
out of the expected total cost of the activity being as high as US$80 million). The notable achievements are
the following:
a. The total procurement (already awarded by June, 2013 or to be awarded before September 2013) is
worth INR 5190 million and INR 3160 million respectively, totaling INR 8350 million (US$ 185 m at
2010-11 prices), and is on schedule to meet the target value of US$ 187 m agreed in the Fourth
Implementation Support Mission (February 2013).
b. There has not been any significant change in the number of awards of community contracts since the
Fourth Implementation Support Mission. Nearly 1000 contracts in the project are community
contracts (packaged into 66 contract packages) – each small, but important. Albeit small, each
requires essential capacity building of community groups before contracts are signed. Nearly 300
such community contracts (value ~US$ 2 m) are already signed, and work under implementation;
while capacity building activities for the remaining 700 community groups are underway; and in
Gujarat and Odisha all are expected to be signed by September 2013. Most of the community
contracts not expected to be awarded before September 2013 will be in West Bengal, where the
SPMU will particularly ensure that all such community contracts are awarded before December 2013.
c. Of the 183 works contracts, 131 contracts (worth INR 556 crore) are already awarded (70 contracts
worth INR 340 crores) or will be awarded before September 2013 (61 contracts worth 216 crore). The
remaining ones – all small and post review contracts include a few ecotourism contracts in Odisha
and Gujarat; similar but larger number of contracts in West Bengal – all expected to be awarded by
December 2013. As indicated earlier, only one works contract for the MRCI in Gujarat cannot be
awarded before January 2014.
d. Of the 328 goods contracts, 217 contracts have been awarded (value INR 78 crore) and the remaining
62 contracts (worth INR 53 crore) will be awarded by September 2013 and 51 contracts (worth INR
95 crore) will be awarded by December 2013.
43. However, the progress of award so far is not sufficient to guarantee continued improved disbursement. Most
of the community contracts are yet to be awarded, and all such contracts should be awarded before September
INDIA Integrated Coastal Zone Management Project (P007985)
Aide Mémoire: Mid-Term Review Mission, May-June 2013
18
2013 (December 2103 in the case of West Bengal with respect to the livelihood improvement community
contracts in the Sagar Island).
a. Very close attention needed to ensure that the 173 contract packages (including about 19 community
contract packages, 61 works contracts, 62 contracts for goods and equipment, and 31 consultancies –
together totaling INR 316 crore) proposed to be awarded before September 2013 does not suffer any
slippage.
b. Similarly, a total of 153 contract packages (totaling INR 297 crore, 17 community contract packages,
51 works contracts, 51 contracts for goods and equipment, and 34 consultancies) are proposed to be
awarded during September-December 2013. It will be crucial to manage timely award of these, too.
44. The Mission noted that the entire remaining procurement for the project has been scheduled to be completed
by December 2013, before the close of the FY 2013-14. However, there is a need to monitor the procurement
closely to ensure that not only there is no slippage in the planned activities, but contract milestones are also to
be closely monitored from now. These will ensure sufficient time being available for delivery of the
contracted goods, works and services before the closing date of the project.
45. The Procurement Thresholds for the Project was defined in the Procurement Manual for the India ICZM
Project dated April 29, 2010. Subsequently, the Procurement Thresholds were revised during the Third
Implementation Support Mission and became effective from August 26, 2012. During the MTR Mission, the
National and State Project Management Units (NPMU and SPMUs) and the World Bank Team discussed and
agreed on the need to revise the Procurement Thresholds further such that implementation of the project
activities is hastened and consequently the disbursement performance. Based on the discussions and
agreements, the Procurement Thresholds were revised effective June 13, 2013 (see Table A8.1, Annex 8 for
details).
46. The Procurement Plan and Schedule for the project (revised dated May 9, 2013, and approved by World Bank
dated May 27, 2013) was last revised in April 2013 and approved by the Bank. During the MTR mission, a
number of cases were discussed and agreed with respect to (i) reducing scope of some activities, thereby
deleting contracts, (ii) expanding scope of a number of activities, thereby adding new contracts, and (iii)
revising the procurement method for a large number of goods and equipment. These were agreed in principle,
and will be included in the Procurement Plan after approval by the GC of SICOM. A revised Procurement
Plan, showing the changes approved by SICOM will be shared with the Bank for approval by early September
2013. Once approved by the Bank, the updated/revised Procurement Plan will be duly disclosed. Disclosure
of procurement information has remained satisfactory since improvement noticed during November-
December 2011.
47. A revision of the Procurement Manual for the Project dated April 29, 2010 is currently in progress, mainly to
reflect the application of Bank Procurement Guidelines 2011, in specific to reflect the agreement during the
Fourth Implementation Support Mission to use force account procurement of satellite images, and the
agreement during MTR with respect to the revised procurement thresholds. The revised Procurement Manual
will stand modified with respect to the above changes in Procurement Thresholds effective June 13, 2013; and
as such should be reflected in the upcoming revisions of the Procurement Plan and the Procurement Manual.
The prior review thresholds will continue to be reviewed (based on the actual progress and improvements
noted as implementation of the project also progresses) to ensure procurement management is carried out
appropriately.
48. The agreed details with respect to procurement management are in Annex 8, and supplementary disbursement
related details as well as information on the progress made in procurement during July 2012 and March 2013
are available in Annex 9.
INDIA Integrated Coastal Zone Management Project (P007985)
Aide Mémoire: Mid-Term Review Mission, May-June 2013
19
I. Financial Management
49. The overall accounting systems in SICOM and the project states of Gujarat, Odisha and West Bengal are
working well. Actions agreed in the last implementation review mission have been completed by SPMUs and
NPMU. Except for West Bengal SPMU, where there is a partial compliance to the budget legal covenant (i.e.
budget has been allocated, but funds were not transferred due to availability of earlier year’s cash balance
available with these entities), all other financial covenants have been met by the project. The MTR mission
appreciated that SICOM and the SPMUs are unlikely to get further releases from finance departments due to
low spending and non-submission of utilization certificates against the earlier budget released; and the only
option for them is to improve expenditure and disbursement situations.
50. SICOM has conducted finance and procurement workshop for all PEAs. The mission encourages SICOM to
periodically carry out such workshops. In Gujarat, an amount of INR 1.62 crore is pending with CBOs as
advances, and the mission requested the GEC to review each such case individually, and take steps to get the
utilization certificates against the advances. The GEC has agreed to complete this exercise by September 2013
end (but it is expected that an additional amount of advances that will be released against progress of work
and receipt of utilization certificates will remain to be utilized and accounted in the next quarters. In Odisha
and in West Bengal, the accounts for vendors are maintained through cost centers, which are not providing
accurate party-wise reports. The MTR mission suggested all SPMUs to maintain separate ledger accounts for
large contractual payments so that TALLY can provide party wise ledger accounts. The SPMUs will continue
to monitor bank guarantees (BGs) for all contracts; with an updated list of BGs available with the SPMU to
ensure that all BGs remain valid and properly regulated. Staffing at the SICOM, the SOI, the NCSCM, and at
all the SPMUs are as per agreed staffing pattern. Training for PEAs is being conducted by the NPMU and the
SPMUs continuously. In West Bengal, vacancies are there in 3 PEAs, and although candidates were selected
for these positions, the SPMU is requested to ensure that such staff are in place shortly.
51. Internal audit reports were prepared and submitted timely. Audit committee meetings are happening on a
yearly basis. The mission requested NPMU and SPMUs to organize the audit committees meetings at least on
a half yearly basis to review and discuss the reports, and take cognizance of the compliance for issues
highlighted. The scope of the work of the internal auditors in all 3 SPMUs has now been expended to cover
payments and contract management with respect to community contracts, as applicable. The external audit
reports for FY10-11 and FY 11-12 was completed and shared with the Bank in time. SICOM informed that
the audit for FY12-13 is already under progress, and the final audit report is expected to be shared with the
Bank well in advance of the due date of September 2013. See Annex 7 for detailed discussions on financial
management processes and systems in the project.
J. Lessons Learnt during implementation of the Project
52. Use of social mobilizers and social mobilization: Social mobilization using PRA tools as a primary step of
community development under ICZMP allowed the community to think and understand their situation and
helped them to organize and initiate action to create village level asset. Through mobilization, community
organized themselves to take action collectively by developing their own plan and strategy rather than being
imposed from outside which was quite evident in the village meetings. It helped the community to make
informed decisions, reach sustainable solutions, and achieve better results faster, while at the same time
enhancing their solidarity and capacity to undertake development initiatives.
53. Entry point activities: Entry Point Activities (EPA) as part of community mobilization process helped project
to get maximum participation of the community members. Though EPAs implemented in the project are not
capital intensive, it brought entire villages on a common platform. Identification of EPA through a series of
INDIA Integrated Coastal Zone Management Project (P007985)
Aide Mémoire: Mid-Term Review Mission, May-June 2013
20
formal and informal discussion in groups and through village meeting facilitated to get maximum
participation of villagers at planning as well as at the implementation stage. The fact that EPAs have been
identified through consensus proves that decisions taken were not influenced by influential groups in the
village. This also encouraged the community to come up with contribution in physical and financial form. All
the EPAs have been representative, simple and cost effective.
54. Gender representation in CBOs: Formation of CBOs and at least 50% representation of women in the group
and several self – help group (SHGs) allowed women from the same socioeconomic background to come
together for the purpose of solving their common economic problems. These CBOs and SHGs in the project
have resulted in a powerful vehicle for the poor in their socioeconomic development and a key strategy for
simultaneously addressing both poverty alleviation and women’s empowerment. Discussion with several
women groups in the villages revealed that gender representation in CBOs and women SHGs have helped
women to move from marginal positions within the household decision-making process and from exclusion
within community, to one of greater centrality and inclusion of voice.
55. Other lessons that could be subject to further analysis include: (a) it is important to have a mechanism of
regular review at the highest level in the state if multiple departments are involved in implementation, and a
mere process of guidance and approval is not sufficient; (b) exciting knowledge activities create non-trivial
cohesion among multiple implementing departments, who otherwise have no incentive to collaborate with
each other; (c) it is useful to take advantage of six-monthly implementation review missions to forge cross-
learning; (d) repeated and extensive exposure to international practices, even if all not applicable in the
context of the project area, are useful in creating improved circumstances to implement difficult activities; (e)
integrated, multi-department components (or sub-components) have the same chances of being effectively
implemented when compared to single-sector project components (or sub-components). Analysis of these,
and further other lessons, will be part of the scope of work of the independent evaluation consultants, with an
aim to use these lessons in the remaining duration of the project, and in the wider programs of the project
implementation agencies.
K. Agreed Next Steps and Mission
56. The next implementation support mission will be held in November-December 2013. It is proposed that it will
be a joint mission, with official from SICOM and each of the Project States participating in site visits and
discussions in other Project States and for the national component. It is expected that the evaluation
consultants (expected to be procured by September 2013) will also form part of the mission team.
57. Following is a list of major agreed actions required from the national and the state project management units
(or the MOEF and the State Governments, as applicable) to be undertaken and completed within the next six
months. A number of other issues were discussed and actions agreed during the MTR mission. See Annex 10
for a full list of all agreed actions.
Main Issues Agreements on Next Step Responsibility Due Date
Ov
era
ll P
roje
ct
Slow Disbursement: Current
disbursement remains lower than
originally anticipated (US$39 m
compared to US$80 anticipated at
approval of the project). Although
disbursement in FY13 (US$21m)
has been an improvement, this is
yet not able to bridge the
disbursement lag created due to
earlier slow implementation.
Project to implement the current annual plan for
FY13-14 for an expenditure of INR 480 crores. The
desired and minimum disbursement estimate for
FY14 is US$ 57m and US$ 45m respectively.
MOEF/SICOM GC needs to facilitate sufficient
budget release.
SICOM and
All SPMUs
Quarterly-
December
30, 2013
Monitoring and ensuring that all agreed procurement
actions are completed as per the procurement
schedule agreed in February 2013; including close
monitoring of intermediate steps for procurement.
SICOM and
All SPMUs
Monthly -
September
30, 2013
INDIA Integrated Coastal Zone Management Project (P007985)
Aide Mémoire: Mid-Term Review Mission, May-June 2013
21
Main Issues Agreements on Next Step Responsibility Due Date
Co
mp
on
ent
1:
Na
tio
na
l C
om
po
nen
t
Capacity of the SICOM: Several
positions at SICOM remain vacant;
and there is need for additional
capacity. The most important
issues are: (i) absence of the
additional project director, and the
head of HR and administration, (ii)
non-performance of the
communication unit, and (iv) lack
of an HR appraisal system.
An additional project director should be appointed to
support the National Project Director.
SICOM August
31, 2013
A senior officer/professional to be recruited to head
the administration and HR function.
SICOM August
31, 2013
HR systems including performance appraisal
processes should be established.
SICOM September
30, 2013
The entire communication cell is defunct. At least 2
more staff including a head of communication cell
should be appointed.
SICOM August
31, 2013
Monitoring and evaluation processes need augmentation.
Recruitment of a suitable
evaluation team is delayed, and
must be completed.
Full operation a full-fledged web-based project
monitoring system (after testing is complete in July
2013). All PEAs and SPMUs to be provided hands
on training on this.
SICOM August
31, 2013
Procurement of the Evaluation Consultants to be
completed by August 2013 (the first Evaluation
Report should be available by December 2013).
SICOM August
31, 2013
Co
mp
on
ent
2:
Gu
jara
t S
tate
Co
mp
on
ent
Slow Expenditure; completing
procurement; and efficient
contract management: Current
expenditure remains lower than
originally anticipated (INR 64
crore compared to INR 225 crore
anticipated at approval of the
project). The planned expenditure
in FY13-14 is INR 112 crore. This
needs to be ensured.
Contract management needs to be
strengthened in light of delay in the
contracts for sewerage.
[Same as agreed in February 2013] Monitoring and
ensuring that the planned procurement including
award of community contracts (with cumulative
targets of awards worth US$73m by September
2013, and US$90m by January 2014).
SPMU and all
PEAs
Monthly –
December
31, 2013
Finalize bidding documents (with expert inputs as
needed) and organize prospective bidders' meet for
the MRCI
SPMU August
31, 2013
Discussion with all PEAs to improve contract
management (especially when large works contracts
are involved), and preparing a plan to avoid time and
cost overrun.
SPMU
(and PEAs)
September
30, 2013
ICZM Plan: Draft ToRs are
available. Support consultants are
being selected (and will be in place
by July 2013). The plan
preparation process now needs to
be accelerated.
Support consultants will be selected and be in place. SPMU September
30, 2013
With help from the support consultants, a detailed
schedule of plan preparation (including stakeholder
engagement and specific studies) will be prepared
and shared.
SPMU September
30, 2013
Co
mp
on
ent
3:
Od
ish
a S
tate
Co
mp
on
ent Slow Expenditure; completing
procurement; and efficient
contract management: Current
expenditure remains lower than
originally anticipated (INR 44
crore compared to INR 158 crore
anticipated at approval of the
project). The planned expenditure
in FY13-14 is INR 124 crore. This
needs to be ensured.
Contract management needs to be
strengthened to avoid future
delays.
[Same as agreed in February 2013] Monitoring and
ensuring that the planned procurement including
award of community contracts (with cumulative
targets of awards worth US$51m by September 2013
and US$52m by December 2013).
SPMU and all
PEAs
Monthly –
December
31, 2013
Discussion with all PEAs to improve contract
management (especially when large works contracts
are involved), and preparing a plan to avoid time and
cost overrun.
SPMU
(and PEAs)
September
30, 2013
Prepare monthly expenditure projections for FY13-
14, and submit to SICOM to accelerate the process
of transfer of funds to SPMU.
SPMU August
31, 2013
ICZM Plan: Draft ToRs are
available. Scope of work for
preparation of shoreline
A detailed schedule of plan preparation (including
stakeholder engagement and specific studies) will be
prepared and shared.
SPMU September
30, 2013
INDIA Integrated Coastal Zone Management Project (P007985)
Aide Mémoire: Mid-Term Review Mission, May-June 2013
22
Main Issues Agreements on Next Step Responsibility Due Date
management plans has been
prepared. The plan preparation
process now needs to be
accelerated.
Procurement of specialized consultants, if planned
should be initiated.
SPMU October
31, 2013
Co
mp
on
ent
4:
Wes
t B
eng
al
Sta
te C
om
po
nen
t
Slow Expenditure; completing
procurement; and efficient
contract management: Current
expenditure remains lower than
originally anticipated (INR 30
crore compared to INR 232 crore
anticipated at approval of the
project). The planned expenditure
in FY13-14 is INR 95 crore. This
needs to be ensured.
A major concern is the relative
lack of completion of procurement.
The current award is worth $28
million, while about $35m is yet to
be awarded. Potential further
procurement delays need to be
proactively avoided. It will be a
challenge to complete the
scheduled procurement by
September and December2013.
Contract management needs to be
strengthened in light of delay in the
contracts for sewerage, drainage
and electricity distribution.
[Same as agreed in February 2013] Monitoring and
ensuring that the planned procurement including
award of community contracts (with cumulative
targets of awards worth US$53m by September 2013
and US$61m by December 2013).
SPMU and all
PEAs
Monthly –
December
31, 2013
Whenever the progress of procurement is not
sufficient to achieve the target above, all
procurement will be cancelled and the activities
dropped from the project. This is especially with
respect to the activities where large procurement is
remaining. The PEAs involved specifically are the
Department of Disaster Management, Department of
Fisheries (or the Fisheries Development
Corporation), the ZSI, the Sundarban Infrastructure
Development Corporation.
SPMU (and
PEAs)
September
2013 and
December
2013
Prepare monthly expenditure projections for FY13-
14, and submit to SICOM to accelerate the process
of transfer of funds to SPMU.
SPMU August
31, 2013
Discussion with all PEAs to improve contract
management (especially when large works contracts
are involved), and preparing a plan to avoid time and
cost overrun.
SPMU
(and PEAs)
September
30, 2013
ICZM Plan: The plan preparation
process now needs to be initiated.
A detailed schedule of plan preparation (including
stakeholder engagement and specific studies) will be
prepared and shared.
SPMU September
30, 2013
Procurement of specialized consultants, if planned
should be initiated.
SPMU October
31, 2013
58. The following annexes are part of this aide memoire.
Annex 1 - List of Officials and Resource Persons met during the Mission
Annex 2 - Results Framework: Update at MTR
Annex 3 - Governance and Accountability Action Plan: Update at MTR
Annex 4 - Activity-wise Summary of Progress and Agreed next Steps
Annex 5 - Management of Environmental Issues and Processes
Annex 6 - Management of Social Safeguards and Social Development Processes
Annex 7 - Financial Management Systems and Performance
Annex 8 - Procurement Management Systems and Performance
Annex 9 - Disbursement Performance and Procurement Schedule
Annex 10 - Detailed List of Actions Agreed at the Mid-Term Review
Annex 11 - Activity-wise Progress of reaching Beneficiaries in the Project
Annex 1
List of Officials and Resource Persons met during the Mission
23
Government of India and Stakeholders for the National Component
1. Dr. V. Rajagopalan, Secretary, Ministry of Environment and Forests
2. Dr. Harapanahalli, National Project Director, SICOM
3. Mr. Vivek Wadekar, National Project Director, SICOM
4. Mr. Pushkal Upadhyay, Finance Director, SICOM
5. Mr. Akash Sharma, SICOM
6. Ms. Anjali Samal, SICOM
7. Mr. V S Krishnan, SICOM
8. Mr. Sumeet Singh, Team Leader, PFM Support Consultant, SICOM
9. Mr. Rajshehkar, Project director, Survey of India
10. Mr. R. M. Tripathi, Additional Surveyor General of India (Tech), Survey of India
11. Mr. S. K. Sinha, Deputy Surveyor General of India
12. Prof. R. Ramesh, Director, NCSCM
13. Dr. Purvaja Ramachandran, Division Chair (Futuristic Research) NCSCM
14. Dr. Ajay Parida, MS Swaminathan Research Foundation
15. Dr. V. Selvam, Director, MS Swaminathan Research Foundation
16. Dr. Sophia, MS Swaminathan Research Foundation
Government of Gujarat and Stakeholders in Gujarat
1. Mr. A. K. Das, Principal Secretary, Forest & Environment Department
2. Mr. A. K. Verma, Member Secretary GEC, State Project Director, SPMU
3. Mr. Anupam, Commissioner, Jamnagar Municipal Corporation
4. Mr. Nischal Joshi, Head of Operation, Gujarat Ecology Commission
5. Mr. D. K. Sharma, Chief Conservator of Forest, Kutch Forest Circle
6. Mr. R. D. Kamboj, Chief Conservator of Forest, Marine National Park, Jamnagar
7. Mr. Lomesh Bhrambhatt, Field Manager, Gujarat Ecology Commission
8. Mr. Ishwar Desai, Social Scientist, Gujarat Ecology Commission
9. Ms. Krupa Jha, Botanist, Gujarat Ecology Commission
10. Mr. Ankur Patel, Botanist, Gujarat Ecology Commission
11. Mr. Rohit Pansare, Environmental Planner, Gujarat Ecology Commission
12. Mr. Manish Dohre, Manger Projects, Gujarat Ecology Commission
13. Mr. Mr. B.J.Vasavda, Procurement Consultant, Gujarat Ecology Commission
14. Mr. S.P.Patel, Dy Director, Gujarat Ecological Education & Research (GEER) Foundation
15. Mr. Dishant Parasharya, Project Coordinator-Coral & Coral Reef, GEER Foundation
16. Dr. Harshad Salvi, Scientist, Gujarat Ecological Education & Research (GEER) Foundation
17. Mr. K.C. Mistry, Nodal Officer, Senior Scientist, Gujarat Pollution Control Board (GPCB)
18. Mr. Ajay Patel, Project Manager, BISAG
19. Mr. Jaydeep Singh, Project Scientist, BISAG
20. Mr. Sumit Prajapati, Project Scientist, BISAG
21. Mr. Bhagitath Kansara, Project Scientist, BISAG
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 1 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
24
Government of Odisha and Stakeholders in Odisha
1. Mr. J.K Mahapatra , Development Commissioner and Additional Chief Secretary (Finance), Govt of Odisha
2. Mr. R.K Sharma, Commissioner cum Secretary, Forest & Environment Dept, Govt. of Odisha
3. Dr. Ajit Kumar Pattnaik, Project Director, ICZMP- Odisha
4. Mr B.K Samal, APD (F & A), ICZMP- Odisha
5. Mr. Manoj Mohanty, Procurement Officer, ICZMP- Odisha
6. Mr. Dinakar, APD (Operations), ICZMP- Odisha
7. Mr B.K Samal, APD (F & A), ICZMP- Odisha
8. Mr. Chitta Ranjan Mishra, Addl. Chief Executive, Chilika Development Authority
9. Dr. D.K. Rout, Nodal Officer, OSPCB
10. Mr J.K. Das, Sr. DMBD-II, OTDC
11. Mr. B.K. Das, Additional Director, DH & CI
12. Mr. P.K. Nanda, Coir Supervisor, DH&CI
13. Mr J.K. Tripathy, Executive Engineer, Aul Embankment Division ,Water Resources Dept,
14. Mr. A.C. Naik, Addl. Director, Fisheries& ARD Dept, Govt. of Odisha
15. Mr. S.K. Das, Nodal Officer Culture Department, GoO
16. Mr B.K. Das, Nodal Officer, DH & CI, GoO
17. Dr. R.K. Nayak, Executive Officer, Paradeep Municipality
18. Mr.P.K. Swain, CWLD, Balugaon
19. Dr. A.K. Sahu, Ecologist, ICZMP, Odisha
20. Dr. Debasish Roy, Sr. Scientist, Forest & Env, Dept., GoO
21. Dr. Mamata Mishra, RD Expert, ICZMP, Odisha
22. Dr. N.C. Biswal, Fishery Specialist, ICZMP, Odisha
23. Dr. S.S. Pati, STA, OSPCB
24. Ms Manaswini Mishra, Documentation Officer, ICZMP, Odisha
25. Mr. Biswajit Sahoo, Communication Officer, ICZMP, Odisha
26. Mr. Binayak Padhy, MIS Expert, ICZMP, Odisha
27. Ms Swapnadatta Mohanty, Architect, M/s. Nesters
28. Mr. Narayan Tripathy, Architect, M/s. Nesters
29. Mr.Deepak Panda, Architects’ Studio
Government of West Bengal and Stakeholders in West Bengal 1. Mr. Trilochan Singh, Additional Chief Secretary, Environment Department
2. Dr. Subrat Mukherjee, State Project Director
3. Mr. Soumen Pal, Digha Sankarpur Development Authority
4. Mr. A.K.Ghosh, WBSEDCL
5. Mr. B. Chakraborti, WBSEDCL
6. Mr. Chayan Sur, SPMU
7. Mr. Selvin, SPMU
8. Dr. Maitree Bhattacharyya, Associate Professor & Nodal Officer, Kolkata University
9. Dr. Prasanna Yennawar, MARL, ZSI, Digha
10. Dr. Anil Mahapatra, Marine Aquarium & Regional Centre, Digha, Zoological Survey of India
11. Mr. N. Sanjeev Kumar, Public Health Engineering Directorate
12. Mr. Subir Kumar Ghosh, Public Health Engineering Directorate
13. Mr. D.J.Chakraborty, Chief Engineer, Sunderban Development Board
14. Mr. Amit Choudhury, Joint Secretary, Department of Disaster Management
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 1 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
25
15. Ms. Arpita Chakraborty, Project Scientist, Kolkata University
16. Mr. Pijush Basak, Project Scientist, Kolkata University
17. Mr. Arindam Mondal, Project Scientist, Kolkata University
18. Mr. Amit Bera, Project Scientist, Kolkata University
19. Mr. D.K.Bhagat, Manager, FQA, WBSEDCL
20. Dr. Dipankar Roy, Tagore Society for Rural Development
21. Mr. Alak Haldar, Chief Administrative Officer, IESWM
22. Mr. Anil Kumar Mondal, Tagore Society for Rural Development
23. Mr. P.K.Pal, West Bengal Forest Department, Purba Medinipur Forest Division
Annex 2 Results Framework: Update at MTR
26
1. Following is an update on the current progress, as per information available by May 2013, with respect to the (i) Project Outcome Indicators, and (ii)
Intermediate Outcome Indicators. Note that an independent evaluation report is not yet available; and the current progress is based on monitoring reports from
the implementing agencies. Summary of the update is reflected in Section C, paragraphs 4-15 of the Aide Memoire.
2. Most of the indicators, as per the project’s result framework are composite indicators. Therefore, progress is to be counted when all parts of the composite
indicators are completed. As an example, for Outcome Indicator 3 (see below), even if a pilot activity is completed, progress will be counted if such activity is
completed demonstrating cross-sectoral and spatial integration. Partial completion is explained as “remarks”.
Project Outcome Indicators / Intermediate
Outcome Indicators (as per Project
Appraisal Document)
Baseline Target Values Current
Progress
Remarks on / Explanation of Current Progress
YR1 YR2 YR3 YR4 YR5
Ov
era
ll P
roje
ct O
utc
om
e In
dic
ato
rs
1. Existence of an appropriate national
institutional structure for guiding and
coordinating implementation of ICZM
approaches5
Not
Applicable
- - 1 1 1 1 NCZMA is established and functioning. SCZMAs
are functioning in all states. NCSCM is established
and functioning. CZM Board proposed by MOEF
was not approved by the GOI, and the related
functions remains with MOEF (which is a CRZ
Division working with SICOM and NCSCM).
2. “Knowledge Benchmarks” are shown
to be of high value to end users of
knowledge services (provided by the
National Center for Sustainable Coastal
Management and related network)6
Baseline to
be
established
in YR1
- 2 - 6 10 2 Baseline yet to be defined and developed. Based on
tentative benchmarks (as per PAD), improvements
are apparent in the following: (i) publications in peer
reviewed journals, (ii) trained and qualified
practitioners, (iii) number of reports from monitoring
and evaluation coastal zone management, and best
practice reports, (iv) national policy-making based on
in-country knowledge products (shoreline change
assessment). As end-user satisfaction survey results
are not available; progress is counted at 50% of
above.
5 A series of Institutional Benchmarks (IB) was defined at appraisal (listed in the Annex 3A of Project Appraisal Document); but to be refined by the evaluation consultants.
6 Ten Knowledge Benchmarks (KB) were to be identified and baseline developed in Year 1 by the evaluation consultants. Tentative methods of measurement were listed in
the Annex 3B of Project Appraisal Document.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 2 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
27
Project Outcome Indicators / Intermediate
Outcome Indicators (as per Project
Appraisal Document)
Baseline Target Values Current
Progress
Remarks on / Explanation of Current Progress
YR1 YR2 YR3 YR4 YR5
3. Number of pilot ICZM activities
demonstrating cross-sectoral and spatial
integration completed (cumulative)
0 - 0 2 5 8 2 Of the three near completed activities: (i) mangrove
plantation in Gujarat in the Mari National Park and
the Kachchh Forest Circle, (ii) mangrove plantation
in Odisha in the Bhitarkanika range, and (iii) the
cyclone shelters in Odisha – only the mangrove
plantation works have the scale to demonstrate
spatial planning and substantial inter-agency
coordination.
4. Number of other ICZM Plans initiated
to replicate the lessons learnt
(cumulative)
Not
Applicable
- - 1 2 3 2 MOEF has initiated preparation of ICZM Plans
(called Integrated Island Development Plans) for (i)
all of the Lakshadweep Islands – where consultants
already completed the first set of deliverables, and
(ii) all 38 inhabited islands of the Andaman and
Nicobar Islands – where NCSCM has started the
required initial surveys. All plans are being prepared
using the ICZM Planning Guidelines. Procurement of
consultants is yet to take place in Tamil Nadu and
Puduchchery – therefore, these are not counted.
Na
tio
na
l C
om
po
nen
t 1. Institutional development plan for
MoEF for coordination and
implementation of ICZM approaches
prepared and approved
Not
Applicable
1 - - - 1 Although a plan was prepared and approved (SICOM
and NCSCM were established as part of that plan), it
requires augmentation to streamline CRZ functions
of MoEF with mandates of SICOM and NCSCM.
2. Percentage of staffing at MoEF
completed as per institutional
development plan7
10 20 40 70 75 80 71 SICOM appointed 12 professionals (of the target of
18) of whom 4 positions are vacant due to staff
turnover. NCSCM has now 37 staff (of 45planned).
Together 45 out of 63 planned staff is in place.
7 MoEF staffing indicators were targeted to a maximum of 80 percent to accommodate potential vacancies in existing or new posts. In initial years targets were considerably
lower (20 percent and 40 percent) to reflect likely existence of an unfilled staffing structure as qualified people are recruited or trained using standard Government
procedures.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 2 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
28
Project Outcome Indicators / Intermediate
Outcome Indicators (as per Project
Appraisal Document)
Baseline Target Values Current
Progress
Remarks on / Explanation of Current Progress
YR1 YR2 YR3 YR4 YR5
3. Percentage of planned funds
disbursed for planned ICZM knowledge
activities by the National Center for
Sustainable Coastal Management
Not
Applicable8
10 20 50 80 100 19 NCSCM was expected to spend INR 35.5 crore in
Year 3, revised later to INR 19.1 crore as per the
annual plan. The actual expenditure in Year 3 is IN
6.81 crore (19% of original target and 35% of revised
target).
4. Cumulative percentage planned funds
utilized as per the national level training
plan
Not
Applicable
10 40 70 90 100 23 Actual cumulative expenditure for implementing the
national training plan was INR236 lakh against a
planned project expenditure of INR 1000 lakh. This
estimate does not cover additional expenditure on
regular workshops, and work of the NCSCM.
5. Kilometer of mainland coastline for
which coastal sediment cell, hazard line
and ecologically sensitive areas are
mapped and delineated9
0 100 1000 2500 5500 - 2145
(based on
composite
per cent
completion)
0
(absolute
finished
output)
Progress of mapping of (i) sediment cell is 100%, (ii)
ecologically sensitive areas is 0%, (iii) hazard line is
56% - consisting of aerial photography (100%),
photogrammetry (2%), flood line mapping (100%),
and erosion mapping (25% considering the
completion of such mapping at a scale of 1;50,000).
Overall progress of mapping, as average is 52%.
Delineation on ground is yet to start, so only 75% of
mapping is considered the total composite
achievement. In absolute terms, not a single stretch of
coast is there where all three mapping (sediment cell,
hazard line, ESA) are complete.
8 National Institute Indicators were targeted for 80 percent just after mid-project. An initial target of 10 percent in Year 1 reflected an expectation that initiation of
knowledge activities (consequent to rapid recruitment and mobilization) was possible.
9 Definitions of Hazard Line and Ecologically Sensitive Areas (ESAs) were as defined through project activities in Component One. PEA is obliged to provide 100 km of
initial mapping of hazard line as a key deliverable for MoEF review. Subsequent targets in effect reflected three pilot states were mapped by project mid-term and all country
mapped by year 4. The demarcation on ground will continue and be completed by the end of the Project.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 2 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
29
Project Outcome Indicators / Intermediate
Outcome Indicators (as per Project
Appraisal Document)
Baseline Target Values Current
Progress
Remarks on / Explanation of Current Progress
YR1 YR2 YR3 YR4 YR5
Gu
jara
t S
tate
Co
mp
on
ent
1. ICZM plan for Gulf of Kachchh
prepared using the designed
participatory process, and approved
0
-
-
-
1
-
0
Plan preparation process has started. ICZM planning
guidelines are available now. Support consultants are
being procured (with specific ToRs).
2. Percentage planned funds disbursed
for implementation of the Gujarat state
ICZM capacity building plan
Not
Applicable
30 50 75 80 90 65 State capacity building activities progressing well.
3. Cumulative number of pilot
investments planned, implemented as
per the planned ICZM approach, and
efficiently functioning (7 investments)
0 - 0 2 3 5 1 Mangrove plantation in the Marine National Park and
Kachchh Forest Circle is complete. Livelihood
improvement at more than 150 villages; and
sewerage at Jamnagar progressing well.
4. Stakeholder workshops organized to
agree on the incorporation of lessons
learnt from evaluation of
implementation of the pilot investments
Not
Applicable
- 1 2 3 4 2 Altogether 11 national and state level workshops
organized. However, only 2 of these covered lessons
learnt and implementation of coastal zone
conservation agenda.
Od
ish
a S
tate
Co
mp
on
ent
1. ICZM plan for Paradip-Dhamra and
Gopalpur-Chilika prepared using the
designed participatory process, and
approved
0
-
-
-
1
-
0
Plan preparation process has started. Detailed scope
of the shoreline management plan agreed. As base
data, regional coastal process study completed.
2. Percentage planned funds disbursed
for implementation of the Orissa state
ICZM capacity building plan
Not
Applicable
30 50 75 80 90 90 Of the planned expenditure of INR 83.05lakhs, actual
expenditure has been INR 65.47lakhs and an
additional INR 9.42 lakh from ICZM sub-head.
3. Cumulative number of pilot
investments planned, implemented as
per the planned ICZM approach, and
efficiently functioning (9 investments)
0 - 0 2 4 6 1 Other than mangrove plantation in Bhitarkanika, the
cyclone shelters are substantially completed although
communities have not taken over the assets created.
Three other pilot investments (fisheries-based
livelihood, shoreline protection at village Pentha,
conservation of heritage properties) progressing well.
4. Stakeholder workshops organized to
agree on the incorporation of lessons
learnt from evaluation of
implementation of the pilot investments
Not
Applicable
- 1 2 3 4 2 Altogether 9 state and national level workshops were
organized. Two were for investment planning and
implementation; one for ICZM planning, and one for
discussing shoreline management plan. However, in
absence of lessons learnt from pilot investments, only
50% is counted.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 2 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
30
Project Outcome Indicators / Intermediate
Outcome Indicators (as per Project
Appraisal Document)
Baseline Target Values Current
Progress
Remarks on / Explanation of Current Progress
YR1 YR2 YR3 YR4 YR5
Wes
t B
eng
al
Sta
te C
om
po
nen
t
1. ICZM plan for the West Bengal Coast
prepared using the designed
participatory process, and approved
0
-
-
-
1
-
0
Plan preparation process yet to start. Slower than
expected progress in the last 6 months.
2. Percentage planned funds disbursed
for implementation of the West Bengal
state ICZM capacity building plan
Not
Applicable
30 50 75 80 90 27 Progress is very slow. Further deceleration was
apparent in the last 6 months. There is a need to
revise the State capacity building plan.
3. Cumulative number of pilot
investments planned, implemented as
per the planned ICZM approach, and
efficiently functioning (9 investments)
0 - 0 2 4 6 0 None completed, although the electricity distribution
pilot in Sagar Island is progressing well.
4. Stakeholder workshops organized to
agree on the incorporation of lessons
learnt from evaluation of
implementation of the pilot investments
Not
Applicable
- 1 2 3 4 3 Although one national level and two state level
workshops were organized earlier, no stakeholder
workshop could be organized in 2013 as the progress
of implementation of the pilot investments is slow,
and no clear lesson is available.
Annex 3
Governance & Accountability Action Plan: Update at MTR
31
1. The following is an update on the status of implementation of the Governance and Accountability Action Plan (GAAP) for the Project. Overall, the
implementation of the GAAP has been adequate.
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
1. Implementation arrangements
Lack of clarity
on roles and
responsibilities
between NPMU
and SPMUs
leading to
problems of
coordination and
failure to meet
an ‘integrated’
approach to
coastal zone
management
NPMU serves as the coordinating body between
different SPMUs.
NPMU NPMU already
functional
Monitor regularly approval of
annual action plans, budgets,
and advance fund flow from
NPMU to SPMU
Fully implemented. Annual plans,
budgets and fund flow are monitored
regularly. Roles and responsibilities of NPMU and SPMUs
are described in respective MoA, and also
described in the PIP
NPMU/
SPMUs
MOUs developed and
signed
NPMU monitors and evaluates (M&E)
intermediate outputs of SPMUs each year;
findings are used to reallocate state funding from
non-performing to performing states
NPMU M&E findings on
intermediate outputs of
SPMUs made available and
used for budget reallocation
Fully implemented through monitoring
of the budget and usage. Generally, such
monitoring is done every quarter.
NPMU develops an overall project report, states
prepare state project reports; PIP links all
activities and outcomes across states into an
integrated project implementation plan; PIP also
specifies agreements on tasks to be achieved,
timeframe for achieving them and roles and
responsibilities of each state
NPMU PIP and national and
state reports prepared
with details on roles
and responsibilities,
timeframe for each
sub-project
-
Lack of clarity
on roles and
responsibilities
between
SPMUs, PEAs
and institutions
other than the
PEAs (state
departments of
planning,
municipal
offices and other
local bodies).
SPMUs serve as coordinating bodies between
PEAs and other state departments (municipalities,
gram panchayats and other local bodies)
SPMUs SPMUs created; MoA
and bylaws prepared
-
MOUs are put in place between SPMUs and PEAs
for efficient implementation
SPMUs/PEAs MOUs developed and signed Fully implemented. No exception. All
PEAs signed the MOU as the first step
of implementation.
SPMUs monitor and evaluate (M&E) intermediate
outputs of PEAs each year; findings are used to
reallocate funding from non-performing sub-
projects to performing sub-projects
SPMUs M&E findings on
intermediate outputs of PEAs
available, used for budget
reallocation
Fully implemented. Monitoring results
are available for each PEA; and the
annual plan is based on such monitoring
results.
M&E findings feed into corrective measures that
are re-evaluated for at least the second, third and
fourth year of the project
SPMUs Key monitoring
indicators, institutional
responsibilities
identified and agreed
Corrective measures
undertaken and re-evaluated
for four years into the project
Fully implemented. The State Steering
Committees have considered corrective
measures, at least once per year.
Consultations are held with all PEAs and other
local institutions while preparing ICZMPs
SPMUs Consultations held,
documented and disclosed on
project website(s)
Not yet due. However, consultations are
planned, so is disclosure.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 3 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
32
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
SPMU develops a state project report, PEAs
prepare DPRs for their respective activity; State
project report and PIP link all activities and
outcomes across states into an integrated project
implementation plan; PIP also specifies
agreements on tasks to be achieved, timeframe for
achieving them and roles and responsibilities of
each PEA.
SPMUs PIP, state reports and
the DPRs prepared
with details on roles
and responsibilities,
timeframe for each
sub-project, etc.
-
SPMUs prepare PERT charts mapping progress
on processes and outcomes across PEAs
SPMUs PERT charts prepared
by SPMUs
-
Coordination between SPMUs, PEAs and other
state departments is institutionalized through a
Steering Committee in each state; committee
includes representatives from various PEAs who
take up issues related to coordination between
different departments and address them.
SPMUs Steering Committees
formed
Steering Committees meet at
least once in three months
Implemented partially (or as best as
possible). Given that Steering
Committees consist of very high ranking
officials, meeting more than one or two
in a year is not possible.
NPMU sponsors specific studies on sub-projects;
SPMUs agree to take corrective measures based
on study findings
NPMU Studies commissioned; results
documented and corrective
actions undertaken by SPMUs
Fully implemented, as per the evaluation
studies undertaken (by NPMU and
SPMUs). Bureaucratic
hurdles delay
the project
Societies are set up at the national and state levels
to facilitate transfer of funds and overall
administration of the project
NPMU/
SPMUs
Societies established
and operationalized
Effective functioning of
societies to be monitored
Fully implemented. Effective
functioning of SICOM and the State
societies are monitored regularly by the
respective governing councils. Powers, roles and responsibilities of societies are
adequately described in PIP/PM/FM/MoUs
NPMU/
SPMUs
PIP/PM//FM/MoUs
discuss power and
roles of societies
Effective functioning of
societies to be monitored
Fully implemented. As above.
Efficiency and effectiveness of fund flow is
reviewed by project management team during
supervisions
NPMU/
SPMUs
Supervision missions (World
Bank) review fund flow;
observations noted in aide-
memoire
Fully implemented. World Bank team
reviewing efficiency and effectiveness
of fund flow; and observations e noted
in aide memoire. Low
implementation
capacity of staff
Training plans/programs are developed for
building capacity of staff in specific technical
areas
SPMUs Training and capacity
building plans
developed
Regular monitoring of the
implementation of these plans
Fully implemented. Regularly
monitored. Additional training provided
as required to staff. HR constraints
(delays in
recruitment,
induction and
placement of
staff; pressures
and interference
in appointments)
Staffing plan is developed for systematic and
timely recruitment of staff (both full-time and
part time); plan is agreed upon before appraisal;
key people are recruited before negotiations
NPMU/
SPMUs
Staffing plan
developed and agreed
upon before appraisal
Monitoring availability and
continuity of key staff
Fully implemented. Regularly
monitored.
Selection and appointment process is made
transparent through development of a
comprehensive HR management manual (this is
already part of society rules)
NPMU/
SPMUs
PIP covers process of
transparent and
accountable
recruitment of both
-
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 3 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
33
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
full-time and part-time
staff; their job
description;
compensation offered;
contract policy;
training and capacity
building systems; and
sample contracts
All selections and appointments are disclosed on
project website(s)
NPMU/
SPMUs
Project website(s)
created
Project websites give details
on all recent selections/
appointments
Fully implemented. No exception.
Induction and placement plans are developed for
immediate establishment of project offices
NPMU/
SPMUs
Project offices already
established. PD to be
appointed by
Negotiation
Monitoring availability and
continuity of key staff
Fully implemented. However, this has
not helped the issue of high turnover of
staff.
For specific high turnover posts, time-based
consultancy contracts are used
NPMU/
SPMUs
Contracts in place for
high turnover posts
Time based consultancy
clause ensured in contracts for
high turnover posts
Fully implemented. For all identified
high turnover positions, time-based firm
consultancy is used. Poor operations
and maintenance
of assets
proposed as
pilot
investments
Each DPR includes an O&M plan; cost estimates
include O&M resources
SPMUs DPRs include O&M
plans; cost estimates
factor in O&M
resources
-
State governments assume full financing for 100
percent O&M after installation; resources are
allocated for community maintenance fund; where
public assets are transferred to CBOs on
performance based renewable maintenance
contracts, CBO members are trained on O&M.
SPMUs State governments
allocate resources to
bear post -installation
O&M costs; agree to
do so in the legal
document
Monitoring O&M
performance of completed
facilities.
Not yet due. However, this will be duly
monitored when facilities and assets are
completed.
For community level assets to be created,
resources allocated in DPRs for maintenance fund
SPMUs Resources allocated
for O&M in DPR
Regular monitoring of
creation and sufficiency of
maintenance funds created.
Fully implemented. This is part of all
community contract documents signed
with community groups. Some public assets are transferred to CBOs or
panchayats on maintenance contracts, renewable
at performance against standards
SPMUs CBOs formed for O&M;
performance-based O&M
contracts in place for CBOs
Fully implemented. This is part of all
relevant community contract documents.
Training and capacity building for O&M is
undertaken for CBO members
SPMUs Capacity building of CBOs
undertaken
Fully implemented. The capacity
building activities had been excellent. Site selection for
ICZMPs
influenced by
elites and vested
interests
The sites for ICZMPs have already been agreed
upon at the PCN stage. Boundaries for
investments will be determined on a scientific
basis (coastal sediment + panchayats through
which hazard line passes)
SPMU None Coordinate with completion
of the hazard line and ESA
mapping.
Fully implemented. Plan boundaries for
ICZM plans will be determined by
hazard line, ESA maps, and sediment
cells.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 3 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
34
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
Site selection for
pilot
investments
influenced by
elites and vested
interests
Pre-determined criteria (specified in PIP) are used
to select sites
NPMU/
SPMUs
Site-selection criteria
specified in PIP
-
Criteria for selection are publicized at appropriate
levels (gram panchayat samitis or at the block
level)
SPMUs Selection criteria advertised at
GP using appropriate/
vernacular media
Fully implemented. Also disclosed at
websites.
Changes in site selection criteria are endorsed by
steering committees
SPMUs Minutes of steering committee
recorded, noting endorsement
of changes to criteria
Fully implemented. All minutes are
recorded and disclosed. No change has
taken place yet. Changes to site-selection criteria are re-publicized
at appropriate levels (gram panchayat samitis or
at the block level)
SPMUs New criteria advertised at GP
using locally appropriate,
vernacular media
Implemented. No such case has been
found yet.
2. Transparency and accountability (civic oversight)
Lack of citizen
voice in
formulation of
ICZMPs
TORs for ICZM Plans include (a) stakeholder
analysis; and (b) results from consultations (at
least 5-6 rounds) with each stakeholder group
SPMUs Several stakeholder
consultations
organized at the design
stage
-
ICZMPs are endorsed by the respective Gram
Sabhas (where relevant)
SPMUs Endorsements received from
Gramsabhas (where relevant)
Not yet due. Only after draft ICZM plan
is available (in Year 4 or 5). All consultations/endorsements, along with
actions taken or proposed, are documented,
reported and disclosed in local vernacular media
at relevant levels (village/town/block/district)
SPMUs Results from
consultations/endorsement
documented and publicly
disseminated
Not yet due. Only after draft ICZM plan
is available (in Year 4 or 5).
Lack of citizen
voice in
implementing
pilot
investments
Local stakeholders (communities, civil society
etc) and are consulted to acquire their informed
consent while preparing and implementing pilot
investment
SPMUs Several stakeholder
consultations organized at the
design and implementation
stage
Fully implemented. Each pilot activity
continues to engage in stakeholder
consultations.
All consultations are documented, reported and
disclosed with actions taken or proposed in local
vernacular media as relevant at state/district level
SPMUs Results from consultations
documented and disclosed
publicly
Fully implemented. All consultation
records are disclosed publicly.
Community based organizations (CBOs) are
formed for implementing sub-projects (as and
where applicable)
SPMUs CBOs formed for
implementation (as and where
applicable)
Fully implemented. CBOs formed and
are part of implementation wherever
possible. No work possible by CBOs is
executed by contracts. Quarterly updates are provided on progress of
pilot investments in local newspapers and
websites
SPMUs Quarterly updates published
in local newspapers/other
media
Partially implemented. Quarterly
updates are prepared and disclosed. But
not in newspapers due to the high cost of
such publication, which is not seen
rational. As such, MTR team agreed that
newspapers could be replaced by use of
(i) websites and (ii) village billboards.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 3 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
35
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
Cooption of
project benefits
by local elites
List of beneficiaries is developed as per criteria
mentioned in the PIP/COM
SPMUs Beneficiary selection
criteria specified in
PIP
-
Draft beneficiary lists are reviewed and monitored
by GPs/CBOs at the local level
SPMUs Lists displayed at GPs Fully implemented. All lists of
beneficiaries displayed at village level. List of beneficiaries is finalized following
endorsement by the Gram Sabha and is signed by
project officer
SPMUs Final list of beneficiaries
endorsed by the Gram Sabha
Fully implemented. All lists of
beneficiaries endorsed by village
panchayat or Gram Sabha. Final list of beneficiaries (signed by project
officer) is displayed on project websites and also
at all concerned gram panchayats and is
maintained/replaced every 3 months for the entire
duration of the project
SPMUs Final list of beneficiaries
displayed on project websites
and at GPs throughout the
duration of the project
Fully implemented. All lists of
beneficiaries displayed at village level,
and also available at the project’s
websites.
Inadequate
disclosure
measures
An independent website is being designed for the
project to disseminate information. The project
will also be subject to all provisions outlined in
the RTI Act.
Websites designed Websites functioning as
intended. Monitor compliance
to RTI Act
Fully implemented. Websites
functioning adequately. RTI compliance
is being monitored regularly.
Project communication strategy is
institutionalized
NPMU/
SPMUs
Communication
strategy partially
developed
Communication plan
implemented
Partly or fully implemented, depending
on the progress of work.
Project information officers (PIOs) are designated
at all levels (as mandated under the RTI Act) and
trained
NPMU/
SPMUs
PIOs appointed PIOs trained Fully implemented. All PIOs have been
trained.
Locally appropriate awareness building and
disclosure processes like bulletin boards, local
information nodes and translation of project
materials in local vernaculars are planned and
elaborated in the Communication Plan
SPMUs Communication plan
prepared
Communication plan
implemented using locally
appropriate methods
Fully implemented. Communication
plan is implemented in all 3 project
states using locally appropriate methods
(and tools such as fair, folk music,
theatre, other symbols). Disclosure and accountability at the community
level is ensured through other tools such as social
audits (facilitated by M&E consultants); pre and
post project indicators (e.g. satellite images of
mangrove sites pre and post plantation; mid-term
and end-term project evaluation)
NPMU/
SPMUs
M&E done through third party
consultants; social audits,
regular M&E of the project;
corrective measures
undertaken by NPMU/SPMUs
Fully implemented, except that a third-
party evaluation has not yet taken place
(and is expected only by end of this
year). Social audits, financial audits and
other monitoring is implemented
satisfactorily. Poor monitoring
of project
progress
Processes are concurrently monitored by project
officials (e.g. a separate finance person in the
field) and key experts as and when required (i.e.
process monitoring is institutionalized)
SPMUs Process monitoring system
developed and operationalized
Fully implemented. As a proposed
enhancement, a web-based real time
monitoring system is being developed.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 3 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
36
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
Technical monitoring: Work standards are
detailed; quality assurance consultants and
auditors engaged, as required:
QA Consultants (for large contracts)
M&E and Social Audit; Environment Audit;
Action taken reports – periodic review included in
QPRs, Annual ATR – submitted for review of
steering committee along with clearance of AAP
NPMU/
SPMUs
These monitoring,
M&E, Quality
Assurance, Social
Audit arrangements
agreed; reflected in
project budget.
Quality assurance consultants
and auditors appointed; M&E
consultant reports submitted;
findings reflected in quarterly
progress reports and annual
ATRs submitted
Nearly fully implemented. Quality
assurance consultants and auditors have
been appointed. Monitoring reports
submitted and findings are reflected in
quarterly progress reports and ATRs.
But appointment of evaluation
consultants (part of the original M&E
consultants) has been delayed. Independent ‘community relation’ monitoring:
Independent consultants from civil society are
appointed by SPMUs. Appointed consultants
specialize in the field of social audit or
community participation, and monitor project
processes on a day-to-day basis and whether they
include/address community concerns
SPMUs These are agreed and
reflected in project
budget.
Social audit and community
relations’ consultants
appointed; findings reflected
in quarterly progress reports
and annual ATRs
Fully implemented. Social audit
committees and community relations’
professionals have been appointed. The
field level findings are reflected in
quarterly progress reports and ATRs, as
well as reflected in the implementation
of the project.
3. Grievance redress and dispute resolution
Weak grievance
and complaint
handling system
Grievance redress systems are established both at
the NPMU and SPMU level
NPMU/
SPMUs Grievance redress
system agreed
Grievance redress system
operationalized
Fully implemented, since the start of
implementation. Procedures for users’ access to register complaints
at national/state levels through various mediums
such as a dedicated, toll free phone, web based
complaints and written complaints -- are
published and notified
NPMU/
SPMUs Dedicated toll-free telephone
line installed; complaints
page in website functioning.
Fully implemented. Dedicated toll-free
telephone lines were installed from the
start of the implementation period. The
complaints pages in the project websites
are functioning. One dedicated staff is appointed in each grievance
redress cell to register complaints; if absent
responsibilities are undertaken by another staff
NPMU/
SPMUs Staff appointed and/or
designated for registering
complaints
Fully implemented. Staffs of the
communication cell have dedicated
responsibility for registering complaints. A time bound system is established for grievance
redress – complaints within 10 days; finalize
meeting with relevant project staff within 15 days
NPMU/
SPMUs Grievance redress
system agreed
Monitor time taken for
addressing grievances
Fully implemented. The project is
complying (and monitoring) with the
timelines for addressing grievance. Open days are organized for the public at the
NPMU/SPMU level on a fixed date of each month
(say first Tuesday of each month)
NPMU/
SPMUs Open days organized every
month.
Implemented. This was announced.
However, given the low number of
grievances, meetings are seldom held. Regular progress reviews are conducted during
M&E/supervision missions (reviews cover how
complaints have been handled and what actions
have been taken); action taken reports are filed as
part of QPRs
NPMU/
SPMUs M&E report/QPRs contain a
section on number of
complaints received; their
nature; and actions taken to
redress
Fully implemented. QPRs and
monitoring reports have reported on this.
However, given the low number of
grievances, this is not yet a major
portion of the reports. Documentation division commissions a
computerized database on complaint received and
action taken
NPMU/
SPMUs Computerized system for
database functional
Implemented. Odisha uses software
based system; others use standard
databases. Possible now to integrate
with upcoming real-time monitoring.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 3 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
37
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
All guidelines and documents including bidding
instructions to include details of complaint
management systems
NPMU/
SPMUs
Templates for bidding
instructions include details on
complaint management
Fully implemented. Also all project
websites have specific pages/sections for
procurement related grievances.
4. Procurement Low
procurement
capacity
Project provides for dedicated procurement
consultant at the central and state level to deal
with procurement
NPMU/
SPMUs Procurement
consultant hired
-
Training is provided to all project procurement
staff on World Bank procurement procedures
NPMU/
SPMUs Training of 5-8 days duration
completed
Fully implemented. In fact, the training
had exceeded the 5-8 days target. Inconsistent
procurement
procedures
A Procurement manual is developed that meets
Bank requirements, with standard bidding
documents, evaluation templates etc. to be used
across the project
NPMU Procurement manual
developed
Manual updated and modified,
as needed
Fully implemented. Procurement manual
adopted in 2010 is being used. A
revision is expected now reflecting
agreement on using the January 2011
Bank procurement guidelines. Appropriate thresholds are agreed with Project for
various methods to be used
NPMU/
SPMUs Throughout the project Fully implemented. Appropriate
thresholds are being agreed with Bank.
Internal procurement is reviewed by the
consultant /Procurement specialist and Bank prior
review
NPMU/
SPMU Throughout the project Fully implemented. Internal
procurement is reviewed by independent
auditors; Bank prior review, and Bank
organized post reviews.
Lack of
transparency in
procurement
decisions
Record keeping is made mandatory through
maintaining data and records for all contracts at
state and district level (including thorough
computerization of procurement data).
SPMUs Throughout the project Fully implemented. Record keeping is
adequate. Weakness in record keeping is
being monitored by internal audit, and
inadequacies continuously addressed.
All tender notices, bid documents, status of
contracts, are disclosed on the project website and
local print media at the national and state levels,
every quarter
NPMU/
SPMUs
Tenders and award notices
published in local print media
and project website every
quarter
Fully implemented. Tenders are
published in local print media as per
Procurement Manual, and award notices
on the project websites (no exception). Lists of contracts, procurement plan, EOI , RFP,
Bid documents etc. are compiled and made
available on the project website
Throughout the project Fully implemented. These are all
available on the project websites.
Social oversight is built in through requirement of
approval of all micro plans by and suo moto
disclosure of contract award data and material
procurement data, including cost of procurement,
and labor employment at the place of work
SPMUs Social audits are organized
throughout the project;
SPMUs use findings for
corrective measures.
Fully implemented. Social audits are
being organized in all community
procurements. Findings of social audit,
if any, are used for corrective measures.
All suo moto disclosure taking place. To ensure reasonable price and support
community level procurement, SPMUs undertake
periodic market surveys and provide standard
specifications and indicative price ranges for the
common user items to be purchased by the
SPMUs Project cost estimates
are based on current
market price
Schedule of rates updated and
finalized once every year
Not implemented fully. Although the
NPMU and SPMUs are trying to use
current market price for cost estimates,
this has proved difficult. The schedule
rates are not within the jurisdiction of
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 3 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
38
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
community for reference. the SPMU/NPMU and the PEAs, and
cannot be revised by them. Wherever
states are revising the schedule of rates,
the revised schedule is used. Bank has
encouraged the NPMU/SPMUs to have
alternative ways of estimating current
market price (to avoid complication due
to high bid price variation in accepting
bids), but SPMUs/NPMU had limited
success in this. Therefore, many bid
evaluation reports are taking longer than
expected to be accepted by respective
governments, before any such contract
award can take place. Poor quality of
physical assets
constructed
Regular supervision by PEAs / SPMUs. Project
provides for third party quality assurance, where
required
SPMUs /
PEAs
Arrangements agreed,
and reflected in project
budget
Continuity of PEA
supervision and third party
audits, as relevant
Fully implemented. Project provided for
third party quality assurance, in all cases
where required. Post review and verification of physical assets is
done by internal auditors
Internal quality audits
organized every year
Fully implemented. Post review and
verification of physical assets is done by
internal auditors. Asset register is
maintained and monitored.
5. Financial Management
Fund flow and
disbursement
The project will avail funds through budget
releases which will be reimbursed by the Bank on
the basis of quarterly IUFRs. Subsequent
disbursement by Bank adjust for disallowances, if
any, by independent third-party audit.
Bank/ GoI/
NPMU
Fund flow
arrangements finalized
Regular internal and
independent third party audit
conducted
Fully implemented. Internal and external
audits (both by independent third-party
qualified audit firms) being conducted
regularly. All audit reports had been
submitted on time. Weak FM
capacity
Project FM capacity will be strengthened through
outsourcing to experienced CA firm/ individuals
at NPMU and SPMU levels. Implementing
agencies will earmark adequate FM personnel
(own/ hired) for the project who will be trained in
project FM practices by SPMU on a regular basis.
NPMU/
SPMU/ PEAs
FM personnel
(individuals/ firms)
earmarked at entity
levels
Availability and continuity of
FM staff to be monitored
Fully implemented. FM staff and
consultants have been procured and all
such staff continued.
Weak FM
systems
Project FM controls and procedures will be
documented in a project FM manual covering the
project FM structure, roles and responsibilities;
budget preparation; accounting, payment controls
and procedures (including certification of work
prior to payments); periodic reporting on the
project with formats etc. NPMU/ SPMU train
project FM staff, ensure quality assurance.
NPMU/
SPMU
Project FM manual
ready and training
schedule approved/
training commenced.
Training conducted; Internal
audits; Audit Committee
functioning adequately.
Fully implemented. FM training has
been conducted including orientation
training for new staff (repeated as
required) and refresher training. Audit
committees have functioned adequately.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 3 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
39
Risk
Description
Mitigation Steps
Agency
Responsible
Specific Milestones
Achieved by
Appraisal
Specific Milestones for
Implementation Period
Status of Compliance and
Achievement at MTR
Weak internal
controls
Delegation of powers for the project and the
various entities will be laid down.
NPMU/ SPMU will appoint experienced CA firms
as internal auditors for the project. The internal
auditors and the TOR for the internal audit will be
approved by the Bank.
Internal audit manuals will be developed for the
project which will lay down audit coverage, audit
instructions, reporting formats and follow up on
action taken on the internal audit observations.
Internal audit will be quarterly and consolidated
internal audit reports for the project with status of
action taken will be shared with the Bank.
NPMU/
SPMUs
Internal audit manual
ready; internal audit
ToR approved by
Bank; project
delegation of power is
ready.
Quarterly internal audit
carried out; Audit Committee
monitors this regularly;
Action Taken report prepared
and attached with next quarter
QPR.
Implemented. Quarterly internal audits
have taken place regularly, and except in
the first year of the project, the internal
audit reports were submitted in time
without delay. However, it has not been
possible for the SPU/NPMU audit
committees to meet every quarter (nor
does it possible that such audit
committees can meet more than twice a
year). Therefore, action taken reports
from audit committees had not been
prepared every quarter. Nonetheless, the
quarterly internal audit reports and the
findings have been taken note of by the
State/National project directors, and
interim actions taken even if the audit
committees could not meet. All such
interim actions brought to the notice of
the audit committees at the next
meeting. Delayed
statutory audits
Annual project audit by experienced CA firm will
be carried out during the currency of the project
and consolidated report submitted to the Bank by
September 30 each year. NPMU will appoint
experienced CA firm as project auditor to carry
out annual project audits. The project auditor and
the TOR for the project audit will be approved by
the Bank.
NPMU Project audit ToR
prepared and approved
by Bank
Review of Audit Reports by
SPMU/NPMU. Submitted to
Bank by September 30 of
each year. Submitted to next
annual action plan meeting at
MoEF/State SCs
Fully implemented. All audit reports
were completed in time, and submitted
to Bank on time.
Lack of
community
capacity to
account for and
manage project
funds
Communities will be rated on their readiness to
receive funds based on achievement of milestones
like opening of bank account, regular book-
keeping etc; appropriate training programs will be
undertaken to enhance financial skills
SPMUs/PEAs Accounting and
reporting procedures
prepared and finalized;
Training and support
plan by PEAs ready
and reflected in project
cost
Communities rated on their
readiness to receive funds;
appropriate training programs
undertaken; PEA staff
available continuously
Fully implemented. Community groups
are strengthened before any money is
released. All appropriate accounting and
fund management training is given.
Dedicated PEA and SMU staff available
to help and facilitate. All community
group accounts are now covered by
internal audit.
Annex 4
Activity-wise Summary and Agreed Next Steps
40
1. Following is a description of the status of project activities (organized by project components and sub-components) and agreed next steps for each
of those. A concise summary of the following is in Section D, paragraphs 19-22 of the main text of the Aide Memoire.
COMPONENT ONE: NATIONAL I.C.Z.M. CAPACITY BUILDING
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
[1A]
Hazard line
Mapping (Flood
Level Estimate;
Erosion
Estimate; Digital
Terrain – Aerial
Photography and
Photogrammetry;
Ground
Marking)
1. Flood level estimate for the
entire mainland coast (with tidal
analysis at 21 major ports and
149 minor ports).
2. Aerial photography of 60,000
square km of coastal area.
3. Photogrammetry to create digital
terrain model.
4. Erosion estimates for the entire
mainland coast.
5. Analysis for hazard line.
6. Ground marking (or alternate).
1. Flood Level Estimate: A
Revised Draft Report on Flood
Level Estimate was prepared by
November 2011. Data for all 20
primary ports agreed earlier and
for the Port of Bhavnagar; and
for about 150 minor ports has
been analyzed. In 2012,
additional work of
measurement of astronomic
tides in 49 additional locations
started. The finer level of work
of determining levels for each
500m transect to be using in the
photogrammetry work is
underway and should be
completed by August 2012. The
quality assurance by SOI has
been as per agreement.
2. Aerial photography of 78,000
square km is complete. Gaps or
blurred data were identified in a
few locations (say, about 500
square km) and will be redone
by contractors within the DLP.
3. Photogrammetry contracts had
1. Flood Level Estimate: Given
that additional measurement
of astronomical tides may not
result in any significant
change in the flood levels, the
SOI needs to restrict the scope
of those measurements.
Further, the benchmark data
established by SOI in this
project has not yet been
available to the Project stats
after repeated discussions.
2. Aerial photography: None,
except that (i) the payment to
the contractors against the last
bill is pending for a
substantial time in absence of
certification by SOI; (ii) SOI
and SICOM/MOEF needs to
agree on the process of
handing over a copy of the
photographs to NCSCM or
MOEF.
3. Photogrammetry:
Mobilization of the
photogrammetry contractors
1. Flood Level Estimate: (a) SOI will re-
examine the utility of continuing with
further measurement of astronomical
tides, and complete all such work by
September 2013; (b) SOI will submit the
final report on the Flood Level analysis
by September 2013; (c) in the final
report, SOI will add the latest IPCC
estimate for SLR; (d) the report, being
one of the most important reports for the
country shall be edited and presented in
such ways that it can be readily
published. Most importantly, SOI needs
to share the benchmark data with the
Project States; and such data sharing
should be completed by August 2013.
2. Aerial photography: (i) SOI will ensure
that the gaps of data are covered by the
contractors during the DLP; (ii) SOI and
SICOM will release the pending
payment of the contractors without
further delay; (iii) SOI and
NCSCM/SICOM needs to agree
formally how data from aerial
photography will be shared with
NCSCM by August 2013.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 4 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
41
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
been signed. Contractors have
established studios at Bengaluru,
Hyderbad and Delhi. Security
clearances for the contractors’
crew are now available. All
mobilization is expected to be
completed in July 2013, and the
first set of photogrammetry
outputs expected by October
2013.
4. Shoreline change and erosion
maps for the entire mainland
coast have been completed by
NCSCM (at a scale of 1:50,000).
As an input to shoreline change
assessment at a scale of 1:5,000
(or Erosion maps), satellite
images to be used have been
identified. Agreement with the
NRSC has been finalized/ signed
for procurement of satellite
images for last 30 years. Bank
agreed with this procurement
using FA for an amount nearly
US$4 million.
5. Ground marking: Not yet due
(unless hazard maps are
finalized). Several ideas
including replacing some of the
ground markers and using an
alternative of village kiosk had
been discussed. This sub-activity
will now probably start in late
2014, and the final ideas will
need to be concretized by mid-
2014.
was delayed.
4. Shoreline Change Maps:
States such as Maharashtra,
Karnataka have not yet
accepted the shoreline change
maps.
5. Erosion Maps: NCSCM is yet
to procure satellite images
from NRSC. Also it is not
clear whether NCSCM will be
able to provide adequate
resources to start producing
the deliverables by October
2013 as agreed earlier.
6. Ground marking: Nil
7. [Additional Work] Marine
Bathymetry: Discussions
underway with NHO. It is not
clear how much data is
available (especially for the
depth up to 20m which is
more important from the
environment conservation
point of view).
8. [Additional Work] LiDAR
maps for the A&N Island
groups and the Lakshadweep
Islands. No clear roadmap has
yet been agreed among all
responsible agencies – MOEF,
DST, SICOM and SOI.
3. Photogrammetry: SOI should ensure
that the photogrammetry contractors
adhere to the contract timelines.
4. Shoreline Change Maps: NCSCM will
follow-up with the remaining states,
such as Maharashtra, Karnataka, where
the state has not yet accepted the
shoreline change maps. Once accepted
by the states, these maps will also be
publicly disclosed, completing this part
of the activity.
5. Erosion Estimate: (a) NCSCM should
procure the satellite images from NRSC
as per the agreed MoU by August 2013;
(b) SICOM should facilitate this
procurement by quickly transferring the
required amount to NRSC or NCSCM
as required; (c) NCSCM should prepare
a timeline for deliverables and share this
with SOI by September 2013 to
facilitate the photogrammetry work; (d)
NCSCM should try to deliver the first
set of erosion maps by October 2013; (e)
SICOM will constitute an expert
committee by September 2013 to finally
approve the erosion estimates; (e)
SICOM, NCSCM and SOI should
define the way the procured maps will
be used by all government and public
institutions in India.
9. Ground marking: Nil
6. [Additional Work] Marine Bathymetry:
NCSCM will procure all available
hydrographic/ bathymetry maps from
NHO by September 2013. A gap
analysis will be completed by October
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 4 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
42
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
6. [Additional Work] Marine
Bathymetry: Discussions held
with the NHO, but not much
progress yet.
7. [Additional Work] LiDAR maps
for the A&N Island groups and
the Lakshadweep Islands.
Several discussions were held to
finalize the plan and methods.
The emerging idea is to limit the
scope to a small pilot (costing
about $1 million) rather than
spending larger money given
that efficacy of the technology is
yet to be evaluated. Shape files
for the Andaman and Nicobar
Islands (land area about 9,000
square kilometer has been
prepared.
2013, and a decision to undertake more
work if required will be taken by
November 2013.
7. [Additional Work] LiDAR maps for the
A&N Island groups and the
Lakshadweep Islands. SOI and SICOM
will agree on the final plan by August
2013, and if required, the bidding
process for LiDAR mapping will be
initiated by October 2013 at the latest.
[1B]
Mapping
Ecologically
Sensitive Areas
(ESAs)
1. Mapping all ESAs (outside the
areas already protected, and
including the CVCA described
in the CRZ Notification 2011)
in the country.
2. [Additional work] Preparing
management plan for Dandi
ESA
3. [Additional work] Preparing
management plan for
Vedaranyam ESA
4. [Additional work] Preparing
management plan for Vembanad
ESA
1. Mapping all ESAs. This was
delayed due to late
operationalization of the
NCSCM. Now, the scope of
work has been prepared. No
work has yet started on
comprehensive guidelines for
preparation of integrated plans
for the ESAs, although the
Dandi ESA notification is an
adequate starting point.
2. [Additional work] Dandi ESA:
The Dandi areas (6 villages)
were notified to be an ESA to
be protected and developed
using ICZM principles.
Consultants have started the
1. Mapping all ESAs. Given that
the work has been delayed, it
is evident that NCSCM alone
cannot complete the work in a
reasonable period.
2. [Additional work] Dandi: (i)
Given that procurement of the
consultants were delayed,
there is chance that
consultants might also delay
the final/intermediate outputs
which will affect the
implementation of the
activity; (ii) if the plan is
delayed, there will be very
small window to procure the
contracts to implement the
1. Mapping all ESAs. (i) NCSCM will
identify all candidate ESAs from
secondary sources by October 2013; (ii)
NCSCM will organize a national
workshop to finalize the scope of work
for mapping ESAs by October 2013;
(iii) NCSCM will procure services of
institutions and national partner
knowledge institutions with an aim to
deliver the complete work by April
2014, and such procurement will be
completed by December 2013.
2. [Additional work] Dandi: (a) given that
procurement of the consultants were
delayed, the GEC and the SICOM will
ensure that the consultants do not slip at
all in preparation of the plan; (b) all
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 4 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
43
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
process of plan preparation
(after the procurement of the
consultants was delayed by a
year). Meanwhile, priority
actions such as mangrove
plantation, water body
restoration, solar lighting, solid
waste management, etc., were
undertaken working through
CBOs. Several meetings of the
Steering Committee for Dandi
ESA were organized. Rapid
rural appraisal (a very
satisfactory exercise per Bank
review) was completed, a small
survey about home-stay tourism
is completed; and some training
on maintenance of solar street
lights had been organized.
3. [Additional work] Vedaranyam
ESA: Mapping and
identification is complete.
Rapid rural appraisal is also
complete. Site office
established, site staff appointed.
MSSRF has already
implemented a number of
agreed activities, focusing on
composite mangrove,
halophytes and related capacity
building of communities, and
some of these are expected to be
completed by December 2013.
Plan preparation is progressing
slowly.
4. [Additional work] Vembanad
ESA: MOEF and the State
plan; (c) the solid waste
management activity currently
undertaken by GEC is
incomplete in absence of a
final disposal arrangement; (d)
GEC and the Gujarat
Vidyapeeth may need
additional staff to supervise
the work of the consultants;
(e) one or two adjoining
villages are demanding to be
included in the ESA.
3. [Additional work]
Vedaranyam: A majority of
the tasks have experienced
some delays; a few were
modified to suit the site and
community requirements.
Preparation of the long-term
plan needs to be accelerated.
The financing requirements
for the priority tasks have
increased.
4. [Additional work] Vembanad
ESA: The actual mapping and
the integrated area
development plan proposals
are yet to be developed.
Although discussions are
going on, no formal progress
in identification of national
and international experts. The
proposal for tasks was not yet
approved.
planned activities should be procured by
December 2013 as far as possible; (c)
solid waste management through CBOs
should be expanded to include disposal
(and no incinerator should be installed)
as part of the integrated plan activities;
(d) staffing by GEC and Gujarat
Vidyapeeth should be completed by
December 2013; (e) MOEF will need to
finalize a view on the demand from
other villages to be included in the
ESA.
3. [Additional work] Vedaranyam: (a)
MSSRF will ensure that the scheduled
tasks are completed as per the revised
agreements reached during the MTR;
(b) MSSRF has to ensure that the
preparation of the integrated long-term
plan is completed by mid-2014, (c)
SICOM needs to agree on the additional
financing requirement by August 2013.
4. [Additional work] Vembanad ESA: (i)
in light of the current delays, SICOM
might consider limiting the work on
Vembanad up to planning, and
dissimilar to the other two ESAs, will
drop any proposal for implementation
of the plan.
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Activity Targets Progress & Status
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Recommendations
Government have agreed to
declare Vembanad in Kerala as
an ESA. SICOM has recruited
two individual professional staff
on contract. A detailed proposal
for work over the next 2-3 years
was prepared.
[1C]
Coastal
Sediment cell
mapping
1. Mapping of the coastal sediment
cells and sub-cells for the entire
country.
2. Inclusion of the concept of
sediment cells and sub-cells in
the guidelines for preparation of
ICZM plans.
1. NCSCM has completed the
works of mapping the coastal
sediment cells and sub-cells.
NCSCM also undertaken
additional work of mapping
“management units of 10-
20km”, which is partly
completed.
2. The concept of sediment cells
and sub-cells has been
incorporated in the draft
guidelines for preparation of
ICZM plans.
1. The delineation of the sub-
cells has not been agreed with
all relevant state authorities.
2. The work is not yet well
publicized.
3. There is no need to delineate
“management units”, as the
cells and sub-cells are to be
considered the management
units for (i) preparation of
ICZM plans, and (ii) to
consider impacts of
development on the shoreline
over a long natural boundary.
Shorter units at 10 or 20km
defeat the purpose of
integrated plans.
1. NCSCM will (i) prepare a final report
on the mapping of coastal sediment cells
and sub-cells after consultation with all
states by November 2013; (ii)
communicate the report to all relevant
state and national authorities by
December 2013, so that ICZM plan
preparation could start by January 2014
in all places.
2. NCSCM will discontinue the work on
the 10-20km long “management units”
or any other sub-division of sediment
sub-cells.
[1D]
National Centre
for Sustainable
Coastal
Management
(NCSCM)
1. Establishing NCSCM.
2. Operationalization of NCSCM.
3. In-house research programs.
4. Research program with partner
institutions.
5. Establishing laboratory and
facilities for NCSCM.
1. Establishing NCSCM: MOEF
and Anna University signed an
MOU. The Senate of the Anna
University has approved
transfer of the land to NCSCM.
Land is under possession of
NCSCM. NCSCM has been
established as a society under
the Tamil Nadu Societies
registration Act. Director has
been appointed. GC and a high
powered research steering
1. Establishing NCSCM:
Although NCSCM has been
established and has been
given formal mandates under
the CRZ Notification 2011,
staff positions at NCSCM
needs to be made permanent.
2. Operationalization of
NCSCM: Although the
recruitment of the first batch
of staff means all planned
research work could start
1. Establishing NCSCM SICOM will
finalize the proposals to make the
positions at NCSCM (similar to
SICOM) permanent; and such a formal
decision from the appropriate levels
(including the Ministry of Finance,
Department of Expenditure) should be
available by December 2014,
sufficiently ahead of closure of the
project.
2. Operationalization of NCSCM: (i) the
recruitment process for the second batch
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
committee (HPSC) constituted.
2. Operationalization of NCSCM:
The GC of NCSCM has
approved the program and first
batch of recruitment of 58 staff.
35 staff had been appointed,
after a year-long delay, and they
all joined by May 2013. Further
recruitment of staff is currently
progressing well. The next
batch of recruitment of nearly
100 staff positions delayed as
instructed by GC until
laboratories and facilities are
ready. Administrative and
financial management processes
set up. Overall, this is complete.
3. In-house research programs:
The HPSC has approved the in-
house research programs; and
accordingly, after a delay of a
year due to lack of recruitment,
all have been initiated. Now on
track. Proposals for research
program for the upcoming year
are ready.
Expert Committee chaired by
Dr. Muthunayagam has
submitted the final report
SICOM and MoEF on the needs
and opportunities to protect
critical coastal infrastructure,
such as the nuclear power plants
from tsunami events.
4. Research program with partner
institutions: National partner
institutions have been selected.
now, it will be counter-
productive to delay the
recruitment process for the
second batch of staff (given
that the recruitment of first
batch took more than 1.5
years). Further, some
positions of “Division Chairs”
could not be filled by the first
recruitment process.
3. In-house research programs:
(i) it is important to agree on
a schedule of deliverables for
the approved research
program; (ii) prepare further
outlines of research to be
submitted for HPSC approval;
(iii) addition of a research on
the sustainable commercial
production of sea weeds in
the country.
4. Research program with
partner institutions: Due to
delay in formalizing
agreements, transfer of funds
to the 4 national partner
institutes is delayed. There is
also lack of clarity about the
research program of the other
10 national partner institutes.
5. Establishing laboratory and
facilities for NCSCM: (i)
given the initial delay, it is
unlikely that the buildings
will be ready by March 2014
as originally planned; (ii)
further delay in initiating
of staff for NCSCM should be initiated
before December 2013; (ii) the
remaining “Division Chairs” and other
important staff should be recruited
before October 2013, through an HR
services agency.
3. In-house research programs: (i)
NCSCM shall publish an Annual Report
and describe in that the target and actual
dates of completion research milestones
for each research; (ii) each division of
NCSCM will prepare, after relevant
nation-wide expert consultation, prepare
further outlines of research to be
submitted for HPSC approval by
February 2014; (iii) NCSCM had
organized scoping workshops for the
research on the sustainable commercial
production of sea weeds in the country,
and will share the timelines and initial
findings with the Bank and SICOM by
September 2013.
4. Research program with partner
institutions: NCSCM will transfer funds
to the 4 national partner institutes,
where the research program is already
approved by HPSC by April 2013; and
advice the partner institutions to
complete the planned work as
scheduled. (ii) NCSCM will encourage
research proposals in the selected areas
from the other 10 national partner
institutes, and submit these for HPSC
approval by December 2013.
5. Establishing laboratory and facilities for
NCSCM: (i) bids for the building works
will be invited in July 2013 with an aim
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Recommendations
Of the 14 such institutions,
Odisha and Gujarat states have
requested replacements, and
these were agreed by NCSCM.
HPSC has approved research
program of 4 such national
partner institutions.
5. Establishing laboratory and
facilities for NCSCM:
Architects have been selected
through a national architectural
competition; and have prepared
detailed designs. The bid
documents are ready for the
buildings. Until the buildings
are ready, Anna University has
agreed to allow the NCSCM to
function from 3 of its buildings.
NCSCM has refurbished these
buildings, procured the first set
of goods and equipment needed,
and are working from there.
procurement of equipment
may hamper the research
works even when the building
is ready.
to award the contract in August 2013,
and completing the works by July 2014;
(ii) bids for all equipment to be
procured, under different packages will
be invited by September 2013, with an
aim for awarding by December 2013,
and delivery by June 2014.
[1E]
Centre for
Marine
Biodiversity
1. [Additional work]
Establishment and
operationalization of NCMB.
2. The overall objective of the
NCMB has been agreed by
SICOM and MOEF.
1. SICOM prepared a draft report
on the on the program and the
scope of work for the NCMB.
2. Discussions happened with
private sector industries to
provide untied finance for
NCMB, but such discussion was
not concluded.
3. Site has been confirmed by the
Government of Gujarat.
1. No clarity on the scope and
content of NCMB. The draft
report prepared by SICOM on
the program and the scope of
work for the NCMB has not
yet been approved by GC of
SICOM.
2. No progress on the design
brief for NCMB (so as to club
this facility with the MRCI in
the Gujarat State Component).
3. Expert Committee Report on
priority research needs of the
country is yet to be finalized.
1. The MTR recommended that the
activity of NCMB may be dropped from
the project, in view of the initial delays.
2. However, if MOEF decides to go ahead
with the idea of NCMB, such a decision
needs to be made by September/October
2013, and procurement processes
should be completed by December
2013.
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Recommendations
[1F]
Capacity
building of
MOEF
1. Preparation of a Training Plan.
2. Implementation of planned
training programs.
3. Recognizing SICOM as the
technical secretariat of
NCZMA.
1. Preparation of a Training Plan:
A training plan was prepared.
2. Implementation of planned
training programs: As per the
training plan, 7 national level
training programs had been
organized. Additional specific
trainings organized in selected
areas (procurement, financial
management).
3. Recognizing SICOM as the
technical secretariat of
NCZMA: MOEF had mandated
SICOM to (i) implement all
ICZM activities of the MOEF,
and (ii) implement all MOEF
activities related to
conservation of marine
biodiversity.
1. Preparation of a Training
Plan: The current training
plan does not cover all
relevant stakeholders. Also,
mode of delivery beyond
immediate future is not
finalized. Further, the current
plan does not include specific
agreed international exposure
and long-duration training.
2. Implementation of planned
training programs: Larger
agreements with training
institutions are required, to
better plan and implement the
training programs, rather than
one-off training sessions.
3. Recognizing SICOM as the
technical secretariat of
NCZMA: (i) A formal
executive order is needed to
declare SICOM as the
technical secretariat of
NCZMA, (ii) SICOM does
not have adequate staff and
expertise to work as the
technical secretariat of
NCZMA; (iii) SICOM staff
positions need to be made
permanent.
1. Preparation of a Training Plan: SICOM
will revise the Training Plan, and get
GC approval by March 2014.
2. Hand over the job of development of
training modules and refresher courses
to NCSCM (and in turn to the partner
institutes of NCSCM).
3. Implementation of planned training
programs: (i) Pending revision of the
Training Plan, the currently planned
training sessions will be organized; (ii)
larger agreements with training
institutions such as ASCI and NIDM
will be developed by December 2013.
4. Recognizing SICOM as the technical
secretariat of NCZMA: (i) SICOM will
restart the proposal for a formal
executive order to declare SICOM as
the technical secretariat of NCZMA by
March 2014; (ii) SICOM will recruit
additional staff and expertise to work as
the technical secretariat of NCZMA by
June 2014; (iii) SICOM will restart the
proposal for making staff positions
permanent, place it before the GC by
March 2014; and achieve all other
required approvals, such as from the
Ministry of Finance, Department of
Expenditure by September 2014.
[1G]
Project
Management
1. Mandating SICOM to
implement the project.
2. Establishing office and other
resources to manage the project.
3. Recruiting and retaining staff to
manage the project and in
particular, the National
1. Mandate: MOEF had mandated
SICOM to (i) implement the
project, (ii) implement all ICZM
activities of the MOEF, and (iii)
implement all MOEF activities
related to conservation of marine
biodiversity. Delegation of
1. Mandate: Nil.
2. Resources: The SICOM office
space is limited and will be
unable to accommodate newer
staff when recruitment is
completed.
3. Staff: Fresh recruitment
1. Mandate: Nil.
2. Resources: The SICOM will procure
additional office space by October
2013.
3. Staff: SICOM will ensure that the
current recruitment process through the
HR services agency is completed by
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Recommendations
Component of the project.
4. Establish systems for HR,
financial management,
procurement management,
communications, grievance
redress, etc., to manage the
project effectively.
5. Monitor progress of project
effectively.
6. Evaluation of outcomes.
powers is adequate (even if
further increase is possibly
needed).
2. Resources: SICOM office
established; the minimum office
infrastructure has been created.
3. Staff: Recruitment of nearly 20
staff completed, but due to high
turnover, not more than 10 are
available at any point of time.
Repeated attempts failed to
identify any candidate for the
position of Additional Project
Director.
4. Systems: Annual Action Plans
for all (2011-12, 12-13, 13-14)
were prepared adequately
(although annual plans for 2011-
12 and 2012-13 suffered
implementation delays). The
Financial Management Cell and
the systems of internal audits,
external audits, fund
management, etc., are working
very well. The procurement cell
and systems need improvement
(barely sufficient for the national
component, but it has failed to
guide the state components). The
communication cell has been
functioning much below
expectation due to staff turnover
issues that has not been resolved
for long. The current HR system
is basically a minimalistic
personnel management system.
5. All legal covenants (as recorded
process is under progress, but
needs to be accelerated.
Important issues are: (i)
absence of an additional
project director, after repeated
agreements; (ii) additional
staff required for the
procurement cell, and
improvement in work of the
procurement cell; (iii)
additional staff required for the
communications cells; (iv)
additional contract staff
required for supporting (a) a
profiling of coastal
communities and their culture
and built spaces, (b)
conservation of cultural
aspects of coastal communities
including community eco-
museums, (c) strategic
thinking about housing for
traditional communities on the
coast, etc.
4. Systems: (i) The procurement
cell and systems need
improvement to be able to
guide the project states, and to
standardize procurement
documents and processes, (ii)
a full-fledged HR system
including a full-fledged staff
performance management
system is required to be
installed; (iii) the
communication cell and the
systems including the
September 2013. MOEF will ensure
that an additional project director, with
technical qualification and expertise on
coastal zone management is available to
SICOM by September 2013.
4. Systems: (i) SICOM will prepare and
implement a plan for improvement of
the procurement cell and systems by
December 2013; (ii) SICOM will install
a full-fledged HR system including a
full-fledged staff performance
management system by September
2013; (iii) SICOM will ensure that the
website, the newsletters and all other
proactive communication tools are
restarted by October 2013.
5. Monitoring: SICOM installation of the
in-house comprehensive real-time
monitoring system by August 2013 that
should be able to generate the
monitoring reports and alerts
automatically (so that high workload
for this is reduced).
6. Evaluation: SICOM will procure by
September 2013, an established
institution of repute to start evaluation,
such that the first evaluation report is
available by December 2013.
IMPORTANT: Please note the specific
agreements related to the further
improvements required in Disbursement,
the Procurement and the Financial
Management Systems described in detail
in Annex 9, Annex 7 and Annex 8
respectively. These are important to attain
satisfactory rating at the time of the next
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
in the PAD) had been complied
with within time.
6. Monitoring: Monitoring has been
adequate, but improvement
possible. Substantial progress
has been made in designing a
real-time monitoring system.
7. Evaluation: This has been unduly
delayed, although the scope has
been prepared. Therefore, a
third-party view on the progress
of achieving outcomes is not
available (but acutely required,
as the internal monitoring
systems are not able to judge
improvement in nation-wide
institutional development and
increase in knowledge.
websites, the newsletters and
all other proactive
communication tools need a
restart.
5. Monitoring: Real-time
monitoring for the entire
project is needed.
6. Evaluation: An established
institution of repute needs to
be procured to start evaluation,
such that the first evaluation
report is available by
December 2013.
Implementation Support Mission
(November-December 2013).
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COMPONENT TWO: PILOTING I.C.Z.M. APPROACHES IN GUJARAT
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
[2A]
ICZM Plan
1. ICZM plan with a 20-30 year
horizon prepared and approved
2. The plan preparation includes
revolving stakeholder
consultations (10 stakeholder
workshops, 2 state level
workshops and 200 village
meetings)
3. Associated knowledge activities
1. ICZM Plan preparation: ToR prepared for support consultants. RFP invited for support consultants.
2. Consultations: 337 Gramsabhas, 140 PRA exercises completed. Expert consultations were organized. One multi-stakeholder workshop organized.
3. Associated knowledge activities: 12 Knowledge benchmark studies (sea turtle habitat, seaweeds diversity, health of sea and coastal water, protocol on coastal water monitoring, atlases for mangroves, coral, saltpan, and aquaculture) completed.
1. ICZM Plan preparation: Nil, except that plan preparation in earnest should begin as soon as possible.
2. Consultations: Nil. 3. Associated knowledge
activities: Nil.
1. ICZM Plan preparation: (i) Support consultants to be in place by September 2013; (ii) Plan approval committee nominated and declared; (iii) support consultants to finalize the stakeholder consultation plans by December 2013, and implement such consultation starting in January 2014.
2. Consultations: The plan for revolving consultants will include all stakeholders including traditional coastal communities, industry and government agencies. Draft issues papers will be prepared by the support consultants for each consultation session.
3. Associated knowledge activities: Nil.
[2B1] Capacity building of Gujarat Pollution Control Board
1. Monitoring and analysis of coastal water quality and pollution
2. Procurement and use of state-of-art laboratory and monitoring instruments
3. Monitoring data to be publicly disclosed.
1. Monitoring & analyses: Baseline data for 2 years already collected. 18 sites identified to collect data on physical-chemical parameter of GoK. Protocol for coastal water monitoring developed. Monitoring of the 18 sites has started. Some analyses started.
2. Laboratory augmentation: Procurement of 13 out of 23 instruments and laboratory upgrade completed. Bids to be re-invited for remaining 10 instruments.
1. Monitoring & analyses: Nil. 2. Laboratory augmentation:
Procurement using ICB and NCB were not successful.
3. Public disclosure: Nil.
1. Monitoring & analyses: Protocol for coastal water monitoring needs to be peer reviewed and adopted formally by GSPCB. Targets and scope of analyses to be finalized by early 2014.
2. Laboratory augmentation: Procurement of the remaining instruments may be tried using national shopping, as far as allowed by the revised procurement thresholds; and all completed by September 2013.
3. Public disclosure: GSPCB to prepare draft formats for disclosure of all data to be collected, and all analysis
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Recommendations
3. Public disclosure: Baseline data for health of coastal water of GoK published on SPMU and GPCB websites
to be made; and use these to make wider disclosure in GSPCB website starting early 2014.
[2B2] Capacity building of Gujarat Environment and Ecology Research Foundation
1. Biophysical monitoring of sea water and sea pollution
2. Augmentation of laboratories: Expansion of laboratory at Gandhinagar, and establishment of 5 field stations
3. Research on coral transplantation: Successful coral transplantation models tested and developed for a total of 200 square m
4. Capacity building of staff: 2 International exposure visits and 10 underwater diving trainings
1. Environment monitoring: Compilation report with baseline data and protocol for mapping of bio-physical parameters published
2. Biophysical monitoring of sea water and sea pollution. Protocol developed for marine flora and fauna. Monitoring started.
3. Augmentation of laboratories: Procurement for research center and 2 of the 5 field stations and 70% of scientific instruments completed. Award made for procurement of boats
4. Research on coral transplantation: 15 square m coral transplantation completed with local species with 70%-80% survival rate. 2 transplantation models developed.
1. Biophysical monitoring of sea water and sea pollution. Disclosure formats are not ready. Data needs verification with GSPCB monitoring data.
2. Augmentation of laboratories: 46 new scientific instruments proposed
3. Research on coral transplantation: Corals from Lakshadweep and Gulf of Mannar will not be obtained due to restrictions in those places. Target of area and number of models to needs reduction.
4. Capacity building of staff: International exposure visits not yet scheduled. 19 additional staff required.
1. Biophysical monitoring of sea water and sea pollution. Monitoring locations, protocols, analyses to be done in collaboration with GSPCB, starting from September 2013.
2. Augmentation of laboratories: Procurement of all works and goods to be completed by September/December 2013.
3. Research on coral transplantation: MTR agreed for the reduction in targets of area and number of models. All models to be completed and knowledge transferred to MNP by March 2014.
4. Capacity building of staff: Staffing proposals agreed by MTR. Recruitment process to be completed for the additional staff and the vacant positions by September 2013. By December 2013, final proposals from GEER to be shared with SPMU for national and international exposure visits.
[2B3] Capacity building of Bhaskaracharya Institute of Space Application and Geo-Informatics
1. Preparation of detailed GIS maps for the coastal and marine areas of the GoK: land use mapping including ground verification.
1. Large scale land use maps with overlays of HTL, LTL, infrastructure, demography, socio-economic aspects developed. DEM/DTM created using satellite stereo images. Thematic atlases prepared. GIS based system developed
1. Nil. 1. BISAG should share all maps with
SPMU, so that SPMU support
consultants can use these for
preparation of ICZM plan. Sharing
should be completed by October 2013.
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
to support CRZ planning, management, regulation and decision making. Capacity building activities are in progress.
[2B4] Capacity building activities by the Forest & Environment Department
1. Preparation of capacity building plan covering all stakeholders in the state
2. Implementation of the capacity building and training programs including stakeholder consultation workshops (18), training sessions (16) and exposure visits (13)
3. Implementation of communication program
1. GoG has mandated the SPMU (on behalf of the Forest & Environment Department) to organize capacity building programs for all stakeholders in the state relevant to the coastal and marine area management program.
2. Capacity building plan: A plan was prepared and being implemented. In 2013, an expert committee appointed by GoG has suggested revisions as per the current needs and priorities. This includes a training plan for community, managers of the coastal areas; and includes training at national and international levels.
3. Capacity building and training: 12 stakeholder consultation workshops, 21 trainings and 7 exposure visits organized. More planned.
4. Communication program: Major campaigns have been launched including mangrove yatra in 180 villages; cycle rallies; large-scale celebration of the World Women’s Day
1. Capacity building plan: The international training and exposure plans must be detailed out.
2. Capacity building and training: Nil.
3. Communication program: Nil.
1. Capacity building plan: MTR suggested that Gujarat SPMU prepares and agrees with a GoG approved institution to provide services to organize national and international exposure visits and training. Such a strategy should be integral part of the capacity building plan.
2. Capacity building and training: As described above, SPMU will prepare a schedule of intended national and international exposure visits and training in discussion with all PEAs; (ii) seek to get the service provider agency in place by December 2013; (iii) start implementing the national and international exposure and training program from early 2014.
3. Communication program: Nil. However, the current initiatives must continue. Further, the communication campaign should slowly be geared up to support the ICZM plan preparation process.
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
and the World Environment Day; public radio programs; mass and social media campaigns; using state transport corporation buses to carry hoarding; creative design and artists’ workshops.
[2C1A] Marine Oceanarium at Dwaraka
1. Construction and operation of the marine oceanarium on a PPP basis
1. Land selected. CRZ mapping done for the site. Approval of GoG obtained on draft REoI and to be published in June 2013.
1. Technical specifications yet
to be finalized. Bid document
yet to be finalized.
4. SPMU, as directed by the
GoG, proposed a higher level
facility (fifth generation) with
GoG taking additional
financing responsibilities.
The project financing needs
to increase to INR 80 crore.
1. World Bank agreed to provide
additional advice on the bid documents
by August 2013.
4. SPMU to organize potential bidders’
conference in September-October
2013.
5. SPMU to organize and finalize in
discussion with the Forest Department
and the Tourism Department an
approval committee who will provide
approvals for different stages of the
work.
6. MTR mission agreed to the
enhancement of potential project
financing to INR 80 crore.
[2C1B] Mangrove and shelterbelt plantation by Gujarat Ecology Commission and the Kachchh Forest Circle
1. 10,000 ha of mangrove plantation and 1,500ha of shelterbelt plantation through community participation
2. Capacity building of CBOs. 3. Awareness campaigns. 4. Wildlife protection:
Establishment of marine interpretation center at Mandvi, establishment of hatchery and protection of sea turtles
1. Mangrove and shelterbelt plantation: 8,400 ha of mangrove plantation completed (3,000 ha by GEC) and verified; 1500ha of shelterbelt plantation completed – both with community participation.
2. Capacity building of CBOs: Completed.
3. Wildlife protection: Hatchery established. Thousands of turtles saved, hatched and released in the sea.
1. Mangrove and shelterbelt plantation: Nil.
2. Capacity building of CBOs: Nil.
3. Wildlife protection: Nil.
1. Mangrove and shelterbelt plantation: MTR discussed and reiterated earlier agreement to expand mangrove and shelterbelt plantation targets. MTR agreed that mangrove and shelterbelt plantation can be extended to the Saurashtra coast and the Gulf of Khambat if more suitable areas for plantation are readily available there.
2. Capacity building of CBOs: Nil. For all new plantation areas, same model and processes to be continued.
3. Wildlife protection: Procurement of
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
works for the interpretation center to be completed by September 2013.
[2C1C] Mangrove and shelterbelt plantation by Marine National Park & Sanctuary (MNP)
1. Mangrove plantation: 6,100ha of mangrove plantation
2. Wildlife protection: Establishment of marine interpretation center at Narara, establishment of hatchery and protection of sea turtles
1. Mangrove plantation: 2,765 ha of mangrove plantation completed
2. Wildlife protection: Workshops on sea turtle conservation and hatchery management organized – one with MNP and another with Turtle Action group. Field hatcheries developed near Dwaraka and a total of 15,000 turtles saved, hatched and released in the sea. Bid documents ready for the marine interpretation center, Narara.
1. Mangrove plantation: As use of force account is restricted, suitable plantation areas within MNP cannot be planted. In that event the target needs to be reduced by 1,200 ha.
2. Wildlife protection: Nil.
1. Mangrove plantation. MTR urged MNP to identify suitable area to be planted. MNP indicated at least 6,000 ha is available if use of force account is permitted. MTR agreed that (i) MNP will prepare a report on the status of earlier plantation in 2010-12 using force account including the description of the current survival and quality of those plantation, (ii) SPMU will verify at site the status of those plantation, and (iii) if found to be satisfactory, will take up plantation using force account for an additional area of 4,000ha. If force account is used, the revised total target should be 8,000ha instead of 6,100 ha.
2. Wildlife protection: Nil.
[2C1D] Coral reef generation by the Marine National park (MNP)
1. 1,700 square m of coral transplanted within MNP
1. Coral nursery already developed in collaboration with ZSI. In absence of models from GEER foundation, alternative models tested and found successful. Pre-plantation works completed. 300 square m of transplantation is expected to be completed in 2014
1. Given the lack of live corals to be transplanted; MNP proposed targets to be reduced to 1,000 square m.
1. MTR urged MNP to seek opportunities to meet the target. However, if it becomes evident that a the current target is unviable due to impacts on live corals of GoK, then a reduction 1,000 square m is appropriate. A final decision of MNP and SPMU is expected by August 2013.
[2C2A]: [Additional Activity] Preparation of oil spill
1. Preparation of Level II and Level III oil spill management plans in agreement with all stakeholders.
1. Bidding process undertaken failed to identify a qualified and responsive consultant. Rebidding has been initiated.
1. Nil. 1. Selection of consultants should be completed by September 2014.
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
management plan for the GoK – Gujarat Maritime Board
[2C2B] Environmental sanitation of Jamnagar city - Jamnagar Municipal Corporation
1. Construction of 70 MLD sewage treatment plant
2. Laying of sewerage network and sewage collecting system
3. Renovation of pumping stations
1. Sewage treatment plant: A contract for 70 MLD sewage treatment plant with associated facilities for a 15 years DBO period awarded.
2. Sewerage network and sewage collecting system: Two contracts were awarded. Contract packages I and II are 44% and 64% complete – while these were expected to be completed by June 2013. Two rounds of bid for a contract for ancillary pipeline failed.
3. Pumping stations: Works awarded, wet well and pump house completed, and progress on schedule. Contract awarded for deep suction machine; all supplies are on schedule.
1. Sewage treatment plant: Nil.
2. Sewerage network and sewage collecting system: Both sewerage contracts are delayed. Extension to be granted as reasoned by JMC and SPMU. Some third-part damages to public infrastructure have happened (and contractors have proposed compensation for this). Further, it was noticed that JMC has also taken up a large program for street improvement or overlays, and newly laid streets are being dug to lay sewerage. Rebidding of the ancillary pipeline is delayed due to failure to approve a higher estimate linking to market conditions. Given the recent inclusion of JADA area in the Jamnagar municipal limits, this area is proposed to be included as a new sewerage package (or by expansion of zone L works).
3. Pumping stations: Procurement of DG sets pending.
1. Sewage treatment plant: Contractors should be encouraged to complete the construction work ahead of the contract schedule.
2. Sewerage network and sewage collecting system: Contracts for sewerage packages I and II should be extended based on a revised agreed schedule ensuring completion within the extension period. Under the contracts, it is the responsibility of the contractors to make good any third-party damage; and JMC is advised to ensure all damages are rectified satisfactorily before the final payments are made. Rebid for ancillary pipelines must be advertised in August 2013. Work of the PMC is not satisfactory, and the JMC is advised to ensure that the PMC is discharging its duty efficiently and all PMC resources are available at site. The MTR agreed to include the JADA area under the project, either in an expansion of the current contract or through a new contract (to be awarded by December 2013) subject to the following: (i) SPMU and SICOM agreement, (ii) reconciliation with the city master plan. JMC is requested to schedule the street overlay program such that it is
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
synchronized with laying with sewers.
3. Pumping stations: JMC to ensure that contracts do not experience slack; and the deep suction machine is supplied as per schedule.
4. For all of above: SMPU with help from JMC and their PMC should develop process documentation of the works. JMC should undertake, starting from now, a household connection drive such that the planned volume of sewage reach the STP, and JMC does not have future financial burden in the event of not being able to ensure the guaranteed flow to the STP.
[2C3A]
Eco-tourism and related livelihood improvement activities by the Marine National Park
1. Development of coral trail 2. Development of mangrove
canopy walk
1. Coral trail: To be deleted to avoid any potential damage to corals by construction and operation of the trail.
2. Mangrove trail: Design of mangrove canopy walk is in finalization stage.
1. Coral trail: A preliminary environmental examination done; and this examination suggest that the coral trail should be deleted to avoid any potential damage to corals by construction and operation of the trail.
2. Mangrove trail: The bidding has been delayed.
1. Coral trail: MTR agreed to delete the sub-activity based on the recommendation from MNP and SPMU that the alternatives available to construct of the trail may cause damage to live corals, which must be avoided.
2. Mangrove trail: Award bid(s) by September 2013.
[2C3B] Livelihood improvement activities by the Gujarat Ecology Commission
1. Establishing 480 Viable CBOs (110), SHGs (303), EDCs (56) for managing mangrove resources (with capacity building, trainings and exposure visits for stakeholders)
2. Entry point activities in 166 villages
1. CBOs/SHGs/EDCs: 104 CBOs, 40 EDCs and 303 SHGs established, with focus on women. 13 trainings (to 1,486 members) of social audit committees. Community procurement manual developed and used.
2. Entry-pint activities: 154 PRA
1. CBOs/SHGs/EDCs: The
remaining 33 CBOs/SHGs/
EDCs need legal registration,
which was delayed.
2. Entry-pint activities: There is a need to rename and expand the EPAs, as per identified and prioritized in the PRA exercises.
3. Awareness, convergence
1. CBOs/SHGs/EDCs: Registration needs to be immediately expedited; and all completed by September 2013, so that all community contracts could be signed in October 2013.
2. Entry-pint activities: The proposals for (i) renaming EPA to a more adequate title, such as the “livelihood
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
3. Awareness campaign and strengthening convergence and linkages for all the CBOs/SHGs/EDCs.
exercises completed, 136 community contracts made, and 97 EPA completed. 8 villages completed 100% sanitation; 2 villages provided 100% solar energy; and so on. Success stories documented.
3. Awareness, convergence and linkages: Progressing as planned.
and linkages: After one round of exposure visits within the state and a small exposure to other states, further exposure visits did not take place.
support activities”, and (ii) expanding the scope of the EPAs – were examined by the MTR; and both are agreed in principle, subject to confirmation by SPMU and SICOM.
3. Awareness, convergence and linkages: With respect to exposure visits, SPMU/GEC needs to (i) restart the state and national level visits and training; (ii) in collaboration of SICOM, take a representative group of the CBOs/SHGs to Nepal this year.
[2D] Project management
1. Mandating SPMU to implement
the project.
2. Establishing office and other
resources to manage the project.
3. Recruiting and retaining staff to
manage the project.
4. Establish systems for HR,
financial management,
procurement management,
communications, grievance
redress, etc., to manage the
project effectively.
5. Monitor progress of project
effectively.
1. Mandate: GOG had mandated
SPMU to (i) implement the
project, and (ii) organize
capacity building program for
the state.
2. Resources: SPMU office
established; the required office
infrastructure has been created.
3. Staff: Recruitment of almost all
staff completed, but due to
turnover, 5 positions were
vacant. Recent recruitment
process has been successful.
4. Systems: Annual Action Plans
for all (2011-12, 12-13, 13-14)
were prepared adequately
(although annual plans for
2011-12 and 2012-13 suffered
implementation delays). The
Financial Management Cell and
the systems of internal audits,
Tally ERP version 9.3, fund
management, are working well.
The procurement cell needs
augmentation (as performance
1. Mandate: Nil.
2. Resources: Nil.
3. Staff: Fresh recruitment
process was successful, but
selected candidates yet to
join.
4. Systems: (i) PFMC needs to
perform better; (ii) a full-
fledged HR system including
a full-fledged staff
performance management
system is required to be
installed.
5. Monitoring: Real-time
monitoring for the entire
project is needed.
1. Mandate: Nil.
2. Resources: Nil.
3. Staff: SPMU will ensure that the
selected staff join immediately, and go
through an orientation of the project
quickly.
4. Systems: (i) SPMU will discuss and
agree with the PFMC ways to improve
their service, and PFMC will
implement the agreement by August
2013. (ii) SICOM is preparing a full-
fledged HR system including a full-
fledged staff performance management
system by September 2013; SPMU will
adopt it, with required modification in
October-November 2013.
5. Monitoring: SICOM is installing the
comprehensive real-time monitoring
system (testing by August 2013, and
installation by September 2013).
SPMU will collaborate with SICOM to
use this effectively.
6. SPMU to ensure, in collaboration of
PEAs a better quality assurance of all
the works and community contracts.
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
of PFMC had been less than
satisfactory). The
communication cell has been
functioning in an excellent
manner. The grievance redress
system is functioning
effectively. The current HR
system is basically a
minimalistic personnel
management system.
5. All legal covenants (as recorded
in the PAD) had been complied
with within time.
6. Monitoring: Monitoring has
been adequate, but
improvement possible. Steering
committee meeting regularly.
7. The communication cell, although performing excellently, should consider a more comprehensive and integrated communications agenda/plan in support of the larger objective of preparation and adoption of ICZM plan.
IMPORTANT: Please note the specific
agreements related to the further
improvements required in Disbursement,
the Procurement and the Financial
Management Systems described in detail
in Annex 9, Annex 7 and Annex 8
respectively. These are important to
attain satisfactory rating at the time of the
next Implementation Support Mission
(November-December 2013).
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COMPONENT TWO: PILOTING I.C.Z.M. APPROACHES IN ODISHA
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
[3A]
ICZM Plan
1. ICZM plan with a 20-30 year
horizon prepared and approved
for two stretches Gopalpur-
Chilika, and Paradip-Dhamra
2. The plan preparation includes
revolving stakeholder
consultations (10 stakeholder
workshops, 2 state level
workshops and 100 village
meetings)
3. Associated knowledge activities
1. ICZM Plan preparation: Draft
scope of work finalized; ToR
for support consultants yet to be
finalized, and RFP to be
invited. Steering committee
constituted to monitor the
progress of ICZM Planning
under the chairmanship of Chief
Secretary.
2. Consultations: 3 multi-
stakeholder consultative
workshops organized to initiate
the process.
3. Associated knowledge
activities: The regional coastal
process study completed in
April 2013 for the entire coast
of Odisha
1. ICZM Plan preparation: ToR
and RFP for support
consultants yet to be finalized
(although the technical
studies are mostly done).
2. Consultations: Nil.
3. Associated knowledge
activities: Nil.
1. ICZM Plan preparation: (i) Support
consultants to be in place by November
2013; (ii) support consultants to
finalize the stakeholder consultation
plans by December 2013, and
implement such consultation starting in
January 2014.
2. Consultations: The plan for revolving
consultants will include all
stakeholders including traditional
coastal communities, industry and
government agencies. Draft issues
papers will be prepared by the support
consultants for each consultation
session.
3. Associated knowledge activities: Nil.
[3B1]
Capacity
building for
Odisha State
Pollution Control
Board (OSPCB)
1. Monitoring and analysis of
coastal water quality and
pollution
2. Construction and operation of
ISO & LEED certified Green
CMCE Facility at Paradip
3. Procurement and use of state of
art laboratory and monitoring
instruments (laboratory at
Bhubaneswar, CMCE Paradip)
4. Development and public
disclosure of a consistent time
series data on seawater health
monitoring
1. Monitoring & analyses: Draft
Monitoring protocol prepared
and monitoring initiated from
25th May 2013. Rebidding
process initiated for
procurement of the coastal
monitoring vessel.
2. CMCE facility at Paradip:
Construction in progress and on
schedule; roof slab casting at
first floor completed by May
2013. Processes completed for
registration for LEED
platinum/gold certification.
3. Laboratory augmentation:
(Re)Bids received for
1. Monitoring & analyses:
SPMU and OSPCB to ensure
that the bid evaluation for the
monitoring vessels is done
using the quickest possible
time.
2. CMCE facility at Paradip:
Not yet registered for
obtaining LEED certification.
3. Laboratory augmentation:
Procurement using ICB and
NCB were not successful
earlier, and may not be fully
successful this time also.
4. Public disclosure: Nil.
1. Monitoring & analyses: Protocol for
coastal water monitoring needs to be
peer reviewed and adopted formally by
OSPCB (cross-checked with Gujarat
SPCB). Targets and scope of analyses
to be finalized by early 2014. Until the
monitoring vessel is available for use,
OSPCB should hire a vessel to start the
monitoring.
2. CMCE facility at Paradip: (i) SPMU to
encourage the appointed consultants to
obtain registration for LEED
certification at the earliest.
3. Laboratory augmentation: Procurement
of the remaining instruments may be
tried using national shopping, as far as
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
procurement of instruments/
equipment. Bid evaluation in
progress. 4 scientists recruited
to work at the CMCE.
4. Public disclosure: not yet
started. Monitoring has started
only in May 2013.
allowed by the revised procurement
thresholds; and all completed by
October 2013.
4. Public disclosure: OSPCB to prepare
draft formats for disclosure of all data
to be collected, and all analysis to be
made; and use these to make wider
disclosure in the OSPCB and ICZM
websites starting early 2014.
[3B2]
Capacity
building of
Chilika
Development
Authority (CDA)
1. Augmentation of WRTC and
Scientists’ hostel, Chandraput
2. Recruitment of research staff
3. Enhancement of knowledge
base through studies on water
quality assessment, birds,
microbial flora, Macrophytes,
benthic communities, faunal
diversity and Fisheries
resources
1. WRTC & Scientists Hostel:
contract awarded and work
under progress for renovation of
WRTC. Procurement for
instruments for WRTC (several
packages, two phases)
completed. Installation of real-
time water quality monitoring
sensors at strategic 10 locations
in Chilika completed.
2. Staff: All planned staff
recruited and are working.
3. Research studies: (i) study of
macrophytes and lake ecology,
(ii) general floristic surveys in
selected regions, plant
specimens collected, identified
and preserved as herbarium
specimens; (iii) quantitative
ecological studies of terrestrial
vegetation of different places;
(iv) shoreline vegetation
analyses at six sites; (v) study
of avifauna and water bird
including ringing of 778 birds
of 37 species; (vi) monitoring
of benthic fauna, aquatic flora
and physical-chemical
1. WRTC & Scientists Hostel:
work of the expansion of the
scientists’ hostel yet to start.
2. Staff: Nil.
3. Research studies: a planned
study of the macro-fauna of
the Chilika lagoon should not
be taken up, as the GoI has
provided parallel financing
and mandate to ZSI.
1. WRTC & Scientists Hostel: works of
the expansion of the scientists’ hostel
should be taken up as a priority and
procurement to be completed by
October 2013. CDA is encouraged to
take over an unfinished building of the
Department of Water Resources and
use it for additional laboratory and
interpretation center purposes
(however, all procurement for
remodeling the building should be
completed by December 2013)
2. Staff: Nil.
3. Research studies: MTR agreed to drop
the study on the macro-fauna as
parallel financing is available to ZSI.
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
parameters; (vii) fish ecology
and diversity study - all in
progress, and as per schedule.
Several research papers
published in refereed journals.
[3B3]
Regional Coastal
Process Studies
1. RCPS: Collection and
processing of primary and
secondary data on coastal
processes for the entire Odisha
Coast and conceptual modeling
2. Providing outputs in such
formats that are readily useful
for the shoreline management
plan (which is a sub-plan of
ICZM plan).
3. Capacity augmentation of
ORSAC and SPMU to handle
the data.
1. RCPS: Successfully completed
the huge consultancy. Progress
was periodically reviewed by an
eminent panel of nation-wide
experts.
2. Outputs: Consultants are
undertaking analyses of data
and preparing outputs in various
formats. On schedule.
3. Capacity augmentation: SPMU
has already created the
hardware and software to host
the huge database.
1. RCPS: Nil.
2. Outputs: Nil.
3. Capacity augmentation:
Considering wider
application of the huge
database, it is important to
use a specialized state
agency, ORSAC also to hold
and disseminate the data.
ORSAC has not yet
submitted a proposal.
1. RCPS: (i) SPMU should make a
process documentation of the RCPS for
the benfit of other states; (ii)
consultants should be encouraged by
SPMU to make a proposal for lowest
cost maintenance and update of the
data.
2. Outputs: Nil.
3. Capacity augmentation: SPMU might
re-assess if the GIS capability at
SPMU/SCZMA is sufficient to host
and use the data. If required, SPMU
must, before December 2013 award
contracts for augmentation of its GIS
facility. SPMU should encourage
ORSAC to submit a proposal before
September 2013.
[3C1A]
Protection of
Olive Ridley
Turtles & other
Aquatic Wildlife
by Wildlife
Wing (Forest and
Environment
Department)
1. Establishment and operation of
wildlife protection squads and
basic infrastructure (camps,
monitoring center) for the
protection squads
2. Establishment of wildlife
infrastructure facilities
(interpretation center, hostel for
scientists, hatchery and rearing
complex, laboratory)
3. Capacity building, and
awareness programs
1. Wildlife protection squads and
infrastructure: Protection
squads established and
operating in the rivers and
creeks of Bhitarkanika.
Permanent camps established at
Chinchiri and Dobandhi – with
works there near final. At 3
other places the works have
been initiated.
2. Wildlife infrastructure facilities:
Construction of the hatchery
and rearing complex for
crocodiles, and the laboratory
facility at Dangamal – all are
1. Wildlife protection squads
and infrastructure: The
seagoing vessels will be
rebid; protection squads do
not have all required gears.
Training of the community
members to be coopted for
protection squad assignment
yet not taken up.
2. Wildlife infrastructure
facilities: Not clear whether
there is adequate staff for
running these facilities
created. Research works for
the developing the content of
1. Wildlife protection squads and
infrastructure: The remaining
infrastructure for the protection squads
should be completed this year. PEA
will prepare a plan for training of the
community members (on boat
operating, diving and initial wildlife
rescue operations), submit this to
SPMU, and start implementing this
plan of training by January 2014.
2. Wildlife infrastructure facilities: PEA
will provide details of working,
operation and staffing for the hatchery,
rearing complex and laboratory by
September 2013. Contracts for works
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
nearly completed. Some staff in
place for running these
efficiently. For the coastal
aquatic wildlife monitoring
center with ancillary facilities at
Chakradharpur, the bid
documents are ready and
awards are expected by
September 2013. Bidding
processes completed for the
researchers’ hotel at Gupti.
3. Capacity building and
awareness programs: research
staff recruited. Annual marine
protection program for Olive
Ridley turtles organized in two
years. Organized multi-
stakeholder involvement and
participation in protection of
marine wildlife.
the interpretation centers is
very slow.
3. Capacity building and
awareness programs: the
research program is not yet
final; the research outputs and
schedules are delayed. There
is yet no annual plan for
awareness campaign.
and goods for the coastal aquatic
wildlife monitoring center with
ancillary facilities at Chakradharpur,
interpretation center at Koilipur, and
the researchers’ hotel at Gupti should
be awarded by September 2013.
Researchers recruited should be given
adequate resources but definitive
schedules for delivering research
outputs so that these could be used in
the interpretation centers.
3. Capacity building and awareness
programs: PEA will share with SPMU
all plans for capacity building and
awareness campaign, with details and
schedule of delivery. Once agreed,
these will be implemented starting
early 2014.
[3C1B]
Conservation of
archaeological
and cultural
heritage
1. Conservation of 8
cultural/archaeological heritage
assets, and improvement of the
periphery aiming at local
ecotourism employment
generation.
2. Capacity building of 35 stone
artisans and temple masons.
1. Conservation of heritage assets:
Works on 7 sites are
progressing. Stone dressing at
the Pidha –Jagmohan
completed; stone carving and
designing progressing at the
Bhabakundaleswar Temple,
Manikpatna; resetting and stone
dressing progressing at the
Ganjam Fort; deplastering
progressing at the Hari
Haradev Temple, Nairi; site
cleaning completed at the
British Cemetery, Ganjam;
deplastering of the temple
kitchen progressing at the
Jagannath temple at Pentha;
1. Conservation of heritage
assets: PEA and SPMU
proposed that the 8th
property
(the Old Building at Jamboo)
be dropped from the project,
as after conservation it might
not be put to beneficial use.
However, dropping this may
attract some risk as the local
communities and state level
policy-makers have been
excited about conservation of
this property.
In one or two properties, the
peripheral development
proposals include
construction over sand dunes.
1. Conservation of heritage assets: The
PEA and SPMU will discuss and take a
final decision in August 2013 the case
of the Old Building at Jamboo; and
assess the risk of dropping it. World
Bank has in-principle agreement to
reduce the scope work at this place (as
sustainability is questionable) and limit
the tasks. The PEA will submit a
detailed schedule of completion of
intermediate and final works for all
sites to SPMU/World Bank by
September 2013. The detailed
schedules will show how the structural
conservation for properties will be
completed by December 2013 (April
2014 for the Bhabakundaleshwar
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
deplastering of Jagmohan is in
progress at the Baliharchandi
temple. Work has been initiated
at the Bateswar temple,
Kantiagarh. Procurement of
conservation materials
completed for Harhardev,
Jagannath, Bateswar and Bali
Harchandi temples.
2. Capacity building of artisans
and masons: master crafts
persons identified; state level
workshop completed in 2011,
and focus group discussions
organized.
Some of the peripheral
development plans proposed
by PEA are excessive
intervention and the cost is
beyond apparent benefits
from ecotourism
development. Operation and
management plan not
prepared.
Comprehensive heritage site
and ecotourism management
plan for the Ganjam Fort and
the Cemetery not yet
prepared.
2. Capacity building of artisans
and masons: Actual capacity
building and training has not
started.
temple and Ganjam fort); and how all
peripheral works will be completed in
June 2014. PEA will prepare
comprehensive heritage site and
ecotourism management plan for each
site (including the operation and
maintenance plan and resource
requirement and revenue to be
generated), and the final scope of the
peripheral development works should
be decided by the plans. SPMU will
also facilitate by appointing an expert
to advice on the issues about
construction over the sand dunes.
SPMU will also help by helping
content and communication materials
(boards, signage, brochure), and
preparation of documentation of the
works done (to be available by March
2014). MoU with community groups
responsible for management of all 7
heritage sites to be signed by
September 2013 and sites handed over
to them by June 2014.
2. Capacity building of artisans and
masons: Organize all capacity building
training for master crafts persons (start
January 2014) by June 2014. PEA to
decide if the target is to be expanded.
The current target of 35 is too small.
Training materials to be collated and
formally organized by December 2013.
PEA will inform by December 2014 if
more work is needed on the manual on
stone conservation (and additional
expert input may be recruited) by
March 2014.
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
[3C1C]
Shoreline
protection at
Pentha village
by the Water
Resources
Department
1. Laying of 650m of geo textile
tubes at Pentha
2. Construction of 3km concrete
paved approach road; and a
godown-cum-office at Pentha
3. 77,000 square m of shelterbelt
plantation
1. Geo-tube embankment:
Redesign, site reinvestigation
completed. Works awarded.
2. Office and approach road:
Construction completed.
3. Shelterbelt plantation: Not yet
started (can start only after geo-
tube is laid)
1. Geo-tube embankment: No
issues now, although the start
was delayed.
2. Office and approach road:
Nil.
3. Shelterbelt plantation: No
clear plan and schedules
agreed with Department of
Forest for the works.
1. Geo-tube embankment: SPMU and
PEA will ensure that the work is
completed on schedule.
2. Office and approach road: Nil.
3. Shelterbelt plantation: The SPMU and
PEA will ensure that the Department of
Forest has a planting plan, planting
schedule ready by January 2014, raise
adequate nursery by April 2014, and
ensure that all plantation is completed
in the first pre-monsoon planting
season of 2014.
[3C1D]
Mangrove
plantation by
Forest and
Environment
Department [and
by SPMU
through NGOs]
1. Mangrove plantation: 138ha of
mangrove or mangrove
associates along river banks and
creeks; and 30ha of mangrove
or mangrove associates in
village forest areas or private
lands 32 EDCs.
2. Creation of a gene bank of
mangroves and mangrove
associates
3. Creation of a Herbarium and its
maintenance
4. [Additional work] Mangrove
plantation: SPMU engaged
NGOs to plant 3,000ha of
mangrove through CBOs.
1. Mangrove plantation: Land
identification (138ha + 30ha)
completed. Fencing and
plantation ongoing on 65ha of
riverbank land. 21 EDCs have
planted 19ha with 10,000 and
20,550 saplings of mangroves
and mangrove associated
supplied by PEA.
2. Gene Bank: 5 parcels of land,
10ha each, identified (3 in
Kanika, and 1 each in
Sasanpeta and Mahakalpada
ranges). Work plan being
prepared.
3. Herbarium: Procurement of
material in progress.
4. [Additional work] Mangrove
plantation: NGOs engaged by
SPMU identified 100ha of land
for mangrove plantation (760ha
in Berhampur and 240ha
Kendrapara districts), and are
training the CBOs. The actual
plantation work is in progress.
1. Mangrove plantation: It is not
clear why the PEA is moving
slowly, and whether the
entire work will be completed
in 2013.
2. Gene Bank: Work is slow.
Not adequate knowledge has
been developed or shared.
3. Herbarium: No clear
understanding of the
knowledge work done until
now.
4. [Additional work] Mangrove
plantation: SPMU and NGOs
will need to agree on a
revised target, if the target is
beyond the capacity of the
NGOs.
1. Mangrove plantation: SPMU will
ensure that the entire work by the PEA
is completed in the 2013 planting
season. PEA will prepare a report by
December 2013 on the process and
achievement of plantation giving
evidence of the works completed.
Based on this report, a view will be
taken if works need to continue to
complete the target.
2. Gene Bank: PEA will prepare and
share a final plan by October 2013, and
prepare a schedule of the knowledge
works to be delivered.
3. Herbarium: PEA will ensure that it is
completed in 2013.
4. [Additional work] Mangrove
plantation: SPMU and NGOs will
ensure that 1,000ha is planted in 2013.
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65
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
[3C2A]:
Environmental
sanitation of
coastal town of
Paradip by
Paradip
Municipal
Corporation
1. Establishment of an integrated
solid waste management system
(SWM) for the town
2. Augmentation of capacity of the
Municipal Corporation for
managing the SWM.
1. SWM: 50 acre Landfill site
identified and transferred (after
a yearlong delay). Transaction
advisory due diligence,
environmental screening and
assessment completed. EIA
initiated. Bid for integrated
SWM ready.
2. Capacity building: project
engineer and other supporting
staff provided to the nodal
officer. However, as the SWM
is designed as 15 years DBO
contract, the major
responsibilities are transferred
to the operator. Capacity
building to focus on monitoring
and contract management.
1. SWM: Work delayed, and no
further slippage should be
there. No-objection from
OSPCB yet not there.
2. Capacity building: Further
training with focus on
responsibilities of the
Municipal Corporation with
respect to the DBO contract
to be undertaken.
1. SWM: Award of work should be
completed by October 2013. Landfill
site clearance from the OSPCB to be
achieved before award in October
2013. The PEA and SPMU will ensure
that the required CRZ clearance and
consent to establish from OSPCB are in
place before works starts at the landfill
site.
2. Capacity building: PEA and SPMU to
finalize a training plan. The MTR also
advised that PEA recruits an
experienced contract staff to oversee
the work of the DBO contractor in the
initial months of construction.
[3C3A]
Provision of
cyclone shelters
by Disaster
Management
Authority
1. Construction of 14 cyclone
shelters in Kendrapara,
Ganjam and Puri districts
2. Capacity building of local
communities to manage and
maintain cyclone shelters
1. Cyclone Shelters: Construction
of 13 cyclone shelters has
progressed satisfactorily; and is
to be completed in 2013. For
one shelter at Petchela, the
contract was awarded late by
May 2013, and this is xpected
to be completed by mid-2014.
2. Capacity building: Cyclone
shelter maintenance and
management committees and
village level task force formed
at all 14 sites. Awareness
campaign carried out and full
capacity building activities are
progressing at all sites.
1. Cyclone Shelters:
Construction quality is not
adequate in some places.
2. Capacity building: Nil.
1. Cyclone Shelters: OSDMA will use the
quality assurance consultants from a
parallel NCRMP project to cover the
14 cyclone shelters in ICZM project;
and the resultant incremental cost will
be financed by SPMU. OSDMA will
also ensure that all shelters are
completed in time as per schedule
presented and agreed at the MTR.
2. Capacity building: Each cyclone shelter
will be handed over to the CSMMCs
within a month of completion of
construction; and all relevant capacity
augmentation activities should be
completed before that.
[3C3B]
Support to
fishing
1. Establishment and capacity
building of 40 coir SHGs
2. Construction of coir production
1. Establishment of SHGs: 40
SHGs identified, training
completed in 27 SHGs (who
1. Establishment of SHGs:
Although the SHGs have
started production, and is
1. Establishment of SHGs: PEA will
prepare a plan for improving the
sustainability of the coir SHGs by
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 4 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
66
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
communities in
developing
small-scale
industrial and
marketing
activities by the
EP&M, Office of
the Director of
Industries
units at villages
3. Establishment of coir tourism
and livelihood centers
(including training-cum-
production center) and coir craft
tourist villages
have started production),
advanced substantially for 3
SHGs, and initiated for the
remaining 10 SHGs. SHG
members participated in local
and national fairs. Trainers and
29 SHG leaders trained.
Exposure visit to Kerala
organized. Work on market
linkages progressing slowly.
2. Coir production units: At
village Gola, a parcel of 8
decimal land has been donated
by the community. Designs
prepared, but bid yet to be
advertised. At other villages,
land is not suitable (and TPCs
could replace the need for
production units).
3. Coir tourism villages (including
TPCs): Government land
allocated for establishment of a
coir tourism and livelihood
center (including TPC) at
village Chaudabatia. Adjacent
villages to be established as coir
craft tourism villages. A
consulting firm engaged to
prepare the site level master
plans.
marketing some of their
products, the sustenance of
this business is doubtful
without implementation of a
full-fledged marketing
business plan. Earlier
consulting services for
development of business plan
found unsatisfactory to the
PEA.
2. Coir production units: The
current delay of nearly 18
months needs to be
recovered.
3. Coir tourism villages
(including TPCs): PEA has
shown low enthusiasm for
integrated (ecotourism + coir
craft) solutions, and intends
to restrict the work to TPC
only.
January 2014; and if required (in
absence of a clear agreement on
implementation of a profitable business
plan) will prepare and implement an
exit strategy by April 2014.
2. Coir production units: Work at village
Gola, should be awarded by September
2014; and all associated community
agreements should be in place that (i)
all equipment is in place, and (ii) the
community takes over as soon as the
construction is completed. The MTR
also agreed that no other production
center will be pursued by the PEA (as
that defeats the purpose of the
integrated TPCs).
3. Coir tourism villages (including TPCs):
The MTR agreed that (i) wherever
further work is done, only integrated
coir tourism villages (including coir
craft tourist centers, tourist facilities,
and training-cum-production centers)
will be undertaken; (ii) no stand-alone
TPCs will be financed by the project.
[3C3C]
Livelihood
improvement
support by the
Fisheries
Department
1. Establishing and capacity
building of 637 SHGs
2. Infrastructure for value addition
to fishery processes
3. Capacity building of the fisher
communities
1. SHGs: Identification and initial
capacity building of 637 SHGs
completed. Technical skill
training was provided to 423
SHGs at training organized at
village level, 154 organized at
state level and 167 SHGs
1. SHGs: Nil. However, the
target could be near 1,000ha
(suggested by State) rather
than 600.
2. Infrastructure for value
addition: Although the work
is progressing, the
1. SHGs: MTR agreed that (i) PEA will
focus and complete the works with the
currently contracted 637 SHGs, (ii) and
expand the activity to reach the target
of 1,000 SHGs; (iii) corresponding
expansion of support will be planned
for the expanded number of SHGs.
INDIA Integrated Coastal Zone Management Project (P007985)
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67
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
organized at national level.
2. Infrastructure for value
addition: Financial support
provided to 411 SHGs for
implementing alternate
livelihood activities (132 for
pisciculture; 85 for integrated
dairy and poultry; 119 for solar
drier-based hygienic and value
added products, and 75 for
other allied process activities).
3. Capacity building: CSO
Consultation workshop with
150 representatives from 97
NGOs organized; 4 NGO
engaged for implementation of
project activities; awareness
and sensitization organized in
80 villages.
community contracts need to
be monitored to ensure that
all communities complete
their work by 2014, and
demonstrate that financial
support provided to them is
utilized as intended for every.
3. Capacity building: Not clear
if each of SHG/CBO has
developed capacities to take
over, operate and manage the
assets in a sustainable
manner.
2. Infrastructure for value addition: PEA
will ensure that the remaining 226
SHGs (637 total SHGs minus 411
SHGs who already received the first
tranche) will receive the first tranche of
financing by September 2013. All
equipment provided by PEA to the
communities, such as solar driers, will
be in place without delay. PEA will
ensure that (i) work by each SHG is as
per planned in the signed community
contracts, (ii) the utilization certificates
are received and next tranche of
financing is released to the SHGs in
time, (iii) for the expanded SHGs, all
agreements are made and community
contracts signed by December 2014.
3. Capacity building: The PEA, the
SPMU and the partner NGOs should
ensure that all SHGs/CBOs have
developed capacity for sustainable
operation and management; and
prepare a status report by March 2014.
All assets to be transferred to the SHGs
by April 2014 (for the first bunch of
637 SHGs).
[3C3D]
Biodiversity and
sensitive habitat
based livelihood
improvement by
the Forest
Department
1. Conservation of Hukitola
building and island area
development
2. Enhancement of public
facilities at Gahirmata and
Bhitarkanika sanctuaries
3. Ecotourism infrastructure at
Babubali, Purunabandha,
Barunei
4. Upgradation of existing forest
camp infrastructure at Chilika
1. Hukitola building and island
conservation: Installation of
floating jetty completed;
management plan, drawings,
designs and estimate being
finalized.
2. Public facilities at Gahirmata
and Bhitarkanika sanctuaries:
No specific progress yet.
3. Ecotourism at Babubali,
Purunabandha, Barunei:
1. Hukitola building and island
conservation: Most activities
delayed, operation plans not
finalized.
2. Public facilities at Gahirmata
and Bhitarkanika sanctuaries:
Lack of any progress.
3. Ecotourism at Babubali,
Purunabandha, Barunei:
Most activities delayed,
operation plans not finalized..
1. Hukitola building and island
conservation: MTR agreed that if (i)
acceptable operation plan is prepared
by the PEA by September 2013, and
(ii) if all awards cannot be made in
October 2013, this will be dropped
from the project.
2. Public facilities at Gahirmata and
Bhitarkanika sanctuaries: MTR agreed
that if (i) acceptable operation plan is
prepared by the PEA by September
INDIA Integrated Coastal Zone Management Project (P007985)
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68
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
5. Development of ecotourism
complex and at Koilipur and
New Buxipalli
6. Augmentation of Central and
Field Units for monitoring.
7. Supplementing the capacity of
tourist and monitoring boats
installation of floating jetty at
Purunabandha completed.
Plans and designs for other
places being finalized.
4. Chilika forest camp
infrastructure: CRZ clearance
received for 5 sites for
strengthening of camp
infrastructure. Two rounds of
bidding failed.
5. Ecotourism complex and at
Koilipur and New Buxipalli:
land obtained. Designs and
drawings are being finalized.
6. Central and field units for
monitoring: No specific
progress.
7. Tourist and monitoring boats:
Contracts awarded for
procurement of tourist boats.
4. Chilika forest camp
infrastructure: Lack of
progress given that two
rounds of bidding failed to
get responsive bids.
5. Ecotourism complex and at
Koilipur and New Buxipalli:
All activities delayed,
operation plans not finalized.
6. Central and field units for
monitoring: Lack of any
progress.
7. Tourist and monitoring boats:
Operation plans not finalized
yet.
2013, and (ii) if all awards cannot be
made in October 2013, this will be
dropped from the project.
3. Ecotourism at Babubali,
Purunabandha, Barunei: MTR agreed
that if (i) acceptable operation plan is
prepared by the PEA by September
2013, and (ii) if all awards cannot be
made in October 2013, this will be
dropped from the project.
4. Chilika forest camp infrastructure: PEA
and SPMU will now try to use
shopping, as per the revised
procurement thresholds to procure all
works and goods required. An
acceptable operation plan will also be
prepared by September 2014..
5. Ecotourism complex and at Koilipur
and New Buxipalli: MTR agreed with
SPMU recommendation to drop all
activities at New Baxipalli as it is
unlikely that CRZ clearance will be
achieved. With respect to activities at
Koilipur, the MTR agreed that if (i)
acceptable operation plan is prepared
by the PEA by September 2013, and
(ii) if all awards cannot be made in
October 2013, this will be dropped
from the project..
6. Central and field units for monitoring:
SPMU and PEAs will ensure that the
planned activities are completed by
March 2014, and the required trainings
will start from April 2014.
7. Tourist and monitoring boats: SPMU
and PEA will prepare a plan to hand
over the assets to the community
INDIA Integrated Coastal Zone Management Project (P007985)
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69
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
groups within 1 month of receiving
delivery of the contracted boats. SPMU
will also verify that the community
groups have adequate capacity to
operate and manage the assets in a
sustainable manner. Such a verification
report should be available twice; within
January 2014, and within 2 months of
delivery and handing over the assets to
the community groups.
[3C3E]
Support to fisher
people groups in
developing
small-scale
tourism activities
by the Tourism
Department
1. Development of tourism
facilities at Barkul, Sipakuda,
Satapada, and Rambha
2. Development of ecotourism
complex and facilities at
Gabakunda, Mirjapur,
Gangadharpur, Kalijai and
Tampara
1. Tourism facilities at 4 sites:
Overall work on phase I of
Barkul complex 90%
completed; embankment of the
water sports complex
strengthened, construction of
the amusement park facilities,
using bamboo completed,
contracts for equipment and
electrification awarded. Bidding
process for phase II initiated.
Progress is slow at other sites.
2. Ecotourism complexes at 5
sites: Master plans for the sites
are near final. Construction
work progressing at
Banamalipur-Patna. Contracts
for speed boats, jet ski and
paddle boats awarded. Bidding
initiated for 50 solar powered
boats. Rebidding is in progress
for pontoon jetty and aluminum
gangways for different sites.
1. Tourism facilities at 4 sites:
Progress is slow at sites other
than Barkul phase I.
2. Ecotourism complexes at 5
sites: Progress is slow for all
sites; and community
agreements have not been
signed yet.
1. Tourism facilities at 4 sites: SPMU and
PEA will ensure that (i) all master
plans are ready by September 2013,
and (ii) all works and goods will be
awarded by December 2014.
2. Ecotourism complexes at 5 sites: MTR
agreed that at the Tampara site, PEA
may drop sub-activities of eco-park,
jetty, public convenience, parking on
the NH side, floating restaurant and
floating cottages as it is unlikely that
land will be available any time soon.
For all other sub-activities, SPMU and
PEA will ensure that (i) all master
plans are ready by September 2013,
and (ii) all works and goods will be
awarded by December 2014.
[3D]
Project
management
1. Mandating SPMU to implement
the project.
2. Establishing office and other
resources to manage the project.
1. Mandate: GoO had mandated
SPMU to implement the
project.
2. Resources: SPMU office
1. Mandate: Nil.
2. Resources: Nil.
3. Staff: Given that (due to
procedural issues) SPMU
1. Mandate: Nil.
2. Resources: Nil.
3. Staff: SPMU will prepare a proposal
for releasing increment of staff salary
INDIA Integrated Coastal Zone Management Project (P007985)
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70
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
3. Recruiting and retaining staff to
manage the project.
4. Establish systems for HR,
financial management,
procurement management,
communications, grievance
redress, etc., to manage the
project effectively.
5. Monitor progress of project
effectively.
established; the required office
infrastructure has been created.
3. Staff: Recruitment of staff
completed, but due to turnover,
a few positions were vacant and
new staff being recruited.
4. Systems: Annual Action Plans
for all (2011-12, 12-13, 13-14)
were prepared adequately
(although annual plans for
2011-12 and 2012-13 suffered
implementation delays). The
Financial Management Cell and
the systems of internal audits,
Tally ERP version 9.3, fund
management, are working well.
The procurement cell is also
functioning adequately. The
communication cell has been
functioning in an excellent
manner. The grievance redress
system is functioning
effectively. The current HR
system is basically a
minimalistic personnel
management system.
5. All legal covenants (as recorded
in the PAD) had been complied
with, within time.
6. Monitoring: Monitoring has
been adequate, but
improvement possible. Steering
committee meeting regularly.
staff have not received
enhancement of salary for
two years now, there is a high
risk of staff turnover. Earlier
SPMU proposal for
increment in salary did not
receive GoO approval.
4. Systems: A full-fledged HR
system including a full-
fledged staff performance
management system is
required to be installed.
5. Monitoring: Real-time
monitoring for the entire
project is needed.
(including its application retroactively)
and seek approval from the Steering
Committee. A report on this will be
shared with SICOM and Bank by
October 2014.
4. Systems: SICOM is preparing a full-
fledged HR system including a full-
fledged staff performance management
system by September 2013; SPMU will
adopt it, with required modification in
October-November 2013.
5. Monitoring: SICOM is installing the
comprehensive real-time monitoring
system (testing by August 2013, and
installation by September 2013).
SPMU will collaborate with SICOM to
use this effectively.
6. SPMU to ensure, in collaboration of
PEAs a better quality assurance of all
the works and community contracts.
7. The communication cell, although
performing excellently, should consider
a more comprehensive and integrated
communications agenda/plan in
support of the larger objective of
preparation and adoption of ICZM
plan.
IMPORTANT: Please note the
specific agreements related to the
further improvements required in
Disbursement, the Procurement and the
Financial Management Systems
described in detail in Annex 9, Annex 7
and Annex 8 respectively. These are
important to attain satisfactory rating at
the time of the next Implementation
Support Mission (Nov-Dec 2013).
INDIA Integrated Coastal Zone Management Project (P007985)
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71
COMPONENT TWO: PILOTING I.C.Z.M. APPROACHES IN WEST BENGAL
Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
[4A]
ICZM Plan
1. ICZM plan with a 20-30 year
horizon prepared and approved
for at least one sediment sub-
cell in West Bengal
2. The plan preparation includes
revolving stakeholder
consultations (10 stakeholder
workshops, 2 state level
workshops and 100 village
meetings)
3. Associated knowledge activities
1. ICZM Plan preparation: Draft
scope of work yet to be
finalized; ToR for support
consultants yet to be finalized,
and RFP to be invited.
2. Consultations: 3 multi-
stakeholder consultative
workshops organized to initiate
the process.
3. Associated knowledge
activities: Discrete studies were
completed with respect to
behaviour model for shoreline
in Digha sector; village level
database of Sagar Island, HD
model for Matla estuary.
Village level digitization for
Namkhana and Kakdwip;
baseline data collection on
physical- chemical parameters
of coastal waters in Digha are
progressing (albeit slowly).
1. ICZM Plan preparation: ToR
and RFP for support
consultants yet to be finalized
(and background studies to be
completed). No steering
committee constituted to
monitor the progress of
ICZM Planning.
2. Consultations: Stakeholder
identification to be launched.
3. Associated knowledge
activities: Substantial
knowledge gaps exist.
1. ICZM Plan preparation: (i) Support
consultants to be in place by November
2013; (ii) support consultants to
finalize the stakeholder consultation
plans by December 2013, and
implement such consultation starting in
January 2014; (iii) SPMU and Steering
Committee to nominate by October
2014, a monitoring committee headed
by Chief Secretary to advise the ICZM
Planning process.
2. Consultations: The plan for revolving
consultants will include all
stakeholders including traditional
coastal communities, industry and
government agencies. Draft issues
papers will be prepared by the support
consultants for each consultation
session.
3. Associated knowledge activities: As
the substantial knowledge gaps have
not been addressed by the current work
by SPMU/IESWM, the ToR for the
support consultants to include
collecting and assessing the minimum
information that is required.
[4B1]
Capacity
Building of
Biochemistry
Department,
Calcutta
University
1. Establishment of an advanced
center at the University for
microbial research
2. Cataloguing and dissemination
of microbial diversity in
Sundarban
1. Establishing the microbial
research center: The center was
established and functioning. All
equipment procured and used. 1
project scientist, 2 senior
research fellows, 4 junior
research fellows employed. All
responsibilities for operation,
1. Establishing the microbial
research center: Additional
instruments, fellowships and
incremental operating cost
required to expand the
activities.
2. Studies & analyses: The
current progress is very
1. Establishing the microbial research
center: The MTR confirmed the
agreement of October 2012 to expand
the program by addition of instruments,
fellowships and incremental operating
costs. SPMU to include these in the
revised Procurement Plan in August
2013.
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
upkeep and long-term
sustenance confirmed by the
University.
2. Studies & analyses: DNA
sequences of more than 40,000
microbes identified; sequencing
of 363 non-culturable bacteria
accredited at the NCBI, USA. 2
publications in peer reviewed
journals. Workshop organized
on next-generation
pyrosequencing approach.
satisfactory, and should be
scaled up.
2. Studies & analyses: MTR agreed that
additional resources are required to
better the already substantial progress.
MTR encouraged the CU team to
prepare a plan for additional research to
come out with industrial applications
and patents thereof.
[4B2]
Capacity
Building for
Institute of
Environmental
Studies and
Wetland
Management
(IESWM)
1. Upgrading the existing remote
sensing, GIS and water
chemistry laboratories;
procurement of instruments and
software for climate change
studies; mobile laboratories for
water sample analysis.
Appropriate staffing.
2. Capacity building through
training on new software; 1
exchange program with IIT-
Chennai and 2 oversees training
programs on climate change.
3. Establishment of the
Sundarabans Interpretation
Centre at Rangabelia (through
TSRDC)
1. IESWM laboratories and
facilities: a few scientific
instruments and software for the
remote sensing and GIS labs,
the water chemistry
laboratories. Larger
procurement for instruments
delayed (after bids were
received in February 2013).
Several staff recruited.
2. Capacity building. Some
training organized for the small
number of software purchased.
Larger training program yet to
be rolled out.
3. Sundarban Interpretation
Centre: no progress, although
very detailed discussions
continued.
1. IESWM laboratories and
facilities: Current IESWM
leadership uncertain about the
need and future operational
responsibilities; very long
delay in procurement and bid
evaluation; plans for staff
research program (in support
of ICZM planning)
abandoned for about 3
months now.
2. Capacity building. Larger
training program yet to be
rolled out.
3. Sundarban Interpretation
Centre: SPMU indicated that
the GoWB recommended this
sub-activity to be dropped.
1. IESWM laboratories and facilities: the
MTR discussed the proposal from
SPMU to reduce/drop the activity, but
agreed that (i) the capacity building of
IESWM is an essential part of the
project, and cannot be dropped without
dropping/reducing other activities of
the project; (ii) GoWB, SPMU and
IESWM will need to reconfirm by
October 2014 the commitments of the
State Government to maintain assets
created by the project; (iii) all pending
procurement should be awarded
without further delay.
2. Capacity building. Larger training
program yet to be implemented starting
January 2014.
3. Sundarban Interpretation Centre: MTR
agreed that this sub-activity be dropped
from the project.
[4C1A]
Mangrove
Plantation by
Forest
Department
1. Regeneration of 200ha of
mangrove and coastal bio-
shield in Purba Medinipur
range. [Additional target 345
ha; total now 545ha]
1. Mangrove and coastal bio-
shield: 40ha of plantation (20ha
of mangrove and 20ha of strip
plantation) completed. 7
community contracts signed
1. Mangrove and coastal bio-
shield: (i) The work is
already delayed and no
further slack available; (ii) no
clear agreement with
4. Mangrove and coastal bio-shield: (i)
SPMU and PEA to ensure that 465ha
under the 7 signed community
contracts are planted in the upcoming
planting season of 2013; (ii) for each
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Recommendations
2. Wildlife protection in Purba
Medinipur range
3. Awareness and extension
activities (including 15 and 2
training program at village and
district levels, 5 workshops
each at village and district
levels, and 4 exposure visits)
covering 465ha, where work is
progressing. Farm forestry
works initiated.
2. Wildlife protection: 1 anti-
poaching vehicle and 3 motor
bikes procured; all being used;
a large number of wildlife
rescued and protected already.
3. Awareness and extension
activities: Several trainings
initiated, such as on community
farm forestry, bank linkages,
accounting, use of GPS. 1
exposure visit to Gujarat
organized.
communities on entry-point
activities, although several
discussions were organized;
(iii) farm forestry needs to be
expanded to cover the entire
area of project villages, and
not limited to the area
between the sea and the
village hutments.
2. Wildlife protection: No clear
documentation of the
protection activities and the
result.
3. Awareness and extension
activities: Nil.
community contract, the agreed entry-
point activities to be financed, and if
required the community contracts
should be amended or supplementary
contracts signed; (iii) PEA will agree
with communities to cover the entire
village area for farm forestry, and if
required the community contracts
should be amended or supplementary
contracts signed; (iii) SPMU and PEA
may consider engaging a few retired
forest officials to work with the
community groups to build their
capacity on accounting and reporting.
5. Wildlife protection: PEA will prepare a
clear documentation of the protection
activities and the results by March
2014.
6. Awareness and extension activities:
PEA and SPMU will agree on a
schedule of awareness activities, by
December 2014, and implement.
[4C1B]
Rehabilitation of
Marine
Aquarium at
Digha by the
Zoological
Survey of India
1. Training Program on ICZM (10
annual training events)
2. Upgrading the marine aquarium
1. ICZM training: 2 major training
programs conducted
government officials and local
stakeholders.
2. Marine aquarium: With some
initial refurbishment, the
aquarium has started
functioning. The bidding for
designing, production and
execution of works is delayed
by a year now.
1. ICZM training: efficacy and
usefulness of training is not
clear.
2. Marine aquarium: (i)
Substantial delay; (ii) the
operational and financial
sustainability of the planned
improved facility doubtful.
1. ICZM training: (i) ZSI will prepare a
program for tracking behavior change
among the trainees by March 2014, and
(ii) make the required changes in
training module so as to be able to
track behavior changes, and focus on
conservation of the “Schedule I”
animals by fisherpersons; (iii) after the
next training session, ZSI will
undertake follow-up surveys of the
trainees to track behavior changes.
2. Marine aquarium: (i) ZSI will formally
accept, with authorization as required,
to levy appropriate entry charges from
tourists so as to be able to generate
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Recommendations
resources required to maintain the
improved facility, and ensure that the
arrangement is agreeable to SPMU,
SICOM and World Bank; (ii) SPMU
will award the contract for designing,
production and execution of works
latest by October 2014; (iii) in the
event any of the above two are not met,
this activity will be dropped from the
project.
[4C2A]
Sewerage system
and
environmental
sanitation of
Digha by the
PHED
1. Construction of sewerage for
Digha, a 6.7mld sewage
treatment plant, allied works,
and O&M
2. Construction of office,
laboratory and allied works
1. Sewerage and STP: Contract for
both sewerage and STP
awarded. There is delay from
contractors in starting the
works. Contractors’ surveys and
soil investigation reports await
approval by PHED.
2. Office and laboratories: Bid
documents awaiting approval
from PHED.
1. Sewerage and STP: (i)
Contract for both sewerage
and STP is at risk of delay,
(ii) PHED approval process
slow, (iii) not clear if
permission from the Forest
Department is needed for
disposal of treated
wastewater; and, (iv) no
progress in restoration of the
pumping stations.
2. Office and laboratories: Bid
process long delayed.
1. Sewerage and STP: (i) PEA will ensure
that the contracts are implemented
timely; all contract drawing to be
issued well in time; contractors should
be given clear instruction on schedule
of laying of sewers; (ii) PHED should
clarify authorization to the nodal
officer to approve all technical details
in a time bound manner, say 7 days; if
required, the PHED should engage an
expert to provide technical advice to
the nodal officer; (iii) SPMU to ensure
that a permission from the Forest
Department is available for spreading
treated wastewater in the forest land by
December 2013; (iv) all required
refurbishment of the pumping stations
should start by January 2014; (v) MTR
agreed that a proposal from the
contractor to provide HDP pipes of
appropriate specification at the same
price quoted in the contract for pipes of
apparently lower specification can be
considered, if found suitable by PHED.
2. Office and laboratories: PHED should
ensure that the works are awarded by
September 2014. Otherwise, SPMU is
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Recommendations
advised to drop this sub-activity.
[4C2B]
Cleaning and
improvement of
Digha beach
1. Integrated beach front area
development including
cleaning, sanitation, beach
beautification, livelihood
generation, in-situ rehabilitation
of hawkers
1. Planning integrated beachfront
development: The plan for
integrated beachfront
development has been prepared
(and approved at all appropriate
levels). Site specific sub-plans
are under discussion and
finalization. CRZ clearance
obtained for two priority sites.
Consultation and agreement
with stakeholders, especially
the hawkers’ union had
progressed satisfactorily.
2. Development works: (i)
Contracts awarded for beach
lighting and installation of
benches is incomplete due to
breach of agreements (supply of
inferior materials) contractors.
Several contract packages are
ready in design, but bidding
process was delayed. For area
level landscaping, designs of
several packages are being
finalized.
3. Planning integrated
beachfront development: (i)
Agreement with stakeholders,
especially the hawkers’ union
and the hotel association to
be signed yet; (ii) the
identified in-situ
rehabilitation sites can hold
about 1800 hawkers, and the
remaining 600 hawkers from
the approach roads cannot be
accommodated in these sites;
(iii) all site plans not yet
cleared by the Department;
(iv) CRZ clearance to be
obtained for all sites; (v) cost
of overall integrated
development is higher than
estimated originally.
1. Development works: (i)
Contracts for beach lighting
and installation of benches is
in dispute; (ii) bidding is
delayed by 3-6 months.
1. Planning integrated beachfront
development: (i) DSDA will sign
agreement with the hawkers’ union
specifying acceptable respective
responsibilities; (ii) DSDA will identify
additional sites for the remaining 600
hawkers and agree with them for
relocation, otherwise all hawkers will
be allowed to remain in place, or shift
away from the roads laterally; any
displacement will be considered in
application of the resettlement and
rehabilitation framework; (iii) SPMU
and DSDA will ensure that all site
plans are cleared by the Department in
August 2013; (iv) SPMU and DSDA
will ensure that all CRZ clearance are
obtained for all sites before bid process
for each site is initiated; (v) MTR
agreed that within reasonable limits,
the costs could be higher for the entire
development, works should not be
reduced unless costs are prohibitive;
and SPMU should ensure all costs
agreed between SPMU and SICOM is
reflected in the revised procurement
plan.
2. Development works: (i) DSDA should
initiate appropriate action to terminate
the contract for beach lighting and
installation of benches; (ii) all contracts
for the entire package of work should
be awarded by October 2014.
[4C2C]
Solid Waste
Management
1. Integrated solid waste
management at Digha including
collection, disposal and
1. SWM: The transaction advisory
is progressing (but was initially
delayed).
1. SWM: Transaction advisory
services delayed. Not clear
when this will be ready for
1. SWM: (i) Transaction advisory
services should complete the technical
due diligence by August 2013,
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Recommendations
System at Digha treatment.
2.
2. Landfill site: Landfill site
identified and is in possession.
The issue of agricultural
encroachment on the proposed
site not yet resolved fully.
bidding. The current
assessment has several
weakness (in respect of the
estimate of generation of
solid waste now and in
future; insufficient processing
capacity; only a 10 year life
considered; lack of
alternatives for handling and
recycling; excessive O&M
burden on municipality;
inadequate revenue
generation for operator).
2. Landfill site: The villagers
around the proposed landfill
site are worried about odor.
Agricultural encroachment
on the site to be resettled
with application of the
resettlement and
rehabilitation framework
(and especially focusing on
two BPL families who
reportedly depend on the
encroachment)
specifically addressing all the current
weaknesses in the report; (ii) SPMU
and DSDA to ensure that the bid
process is initiated in September 2013
and awarded in December 2013.
2. Landfill site: DSDA to ensure that (i)
villagers around the landfill site are
exposed to the best cases of landfill
site around the country, and agree to
the residual level of odor that comes
even after the best known technology
is chosen; (ii) SPMU and DSDA will
ensure that all agricultural
encroachment issues are resolved in
accordance with the resettlement and
rehabilitation framework (and
especially focusing on the BPL
families who might depend on the
encroachment); and a report in this
regard should be completed and
shared with World Bank by
September 2013.
[4C2D]
Drainage System
at Digha
1. Construction of storm water
drainage system in Digha
1. Drainage: Contract awarded,
current progress of work is
slightly more than 10% (4.421
km of a total of 41 km drains
have been constructed).
1. Drainage: The contract is
progressing slowly, due to (i)
areas free of encumbrance is
not handed over to
contractors in time – due to
inability to shift
encroachment on the road
right of way; (ii) directions to
contractors are not clear; (iii)
underground utilities,
especially water supply lines,
where damages are to be
1. Drainage: PHED (and their project
management consultants) and DSDA
need to ensure that: (i) DSDA and
PHED give the contractors a clear
advance schedule of opening works in
different streets; handover the entire
drainage right of way on the streets to
the contractors by December 2014; and
ensure that all such right of way is free
of encumbrance including
encroachments which should be shifted
out of the right of way, even if
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Recommendations
avoided is not known in
absence of as-built drawings
for those utilities; (iv) issues
arising out of faulty
construction of boundary
walls of private properties
without proper footing on
loose sandy soil, which get
damaged even if the drainage
works are designed to be
away from those walls; (v)
recent installation of street
lights on the proposed
alignment of drainage works,
which will now potentially
make streets unavailable for
laying of drainage; (vi)
potential conflicts between
the alignments of sewers
under the parallel contract
and the drainage.
temporarily; (ii) PHED to ensure that
contractors open and close work in any
particular street within the agreed
timeframe, as informed to the residents;
(iii) PHED and PMC to ensure that
additional and sufficient number of test
boring is done, instead of the current
practice of 2 or 3 such test bores per
street, to understand the alignment of
underground utilities, especially water
supply lines, where damages are to be
avoided, and direct the contractors to
change street level alignments of
drainage works accordingly; (iv) all
damages to third-party properties to be
made good by contractors under the
conditions of contract before the final
payment is made, and as per confirmed
by the SPMU; (v) DSDA to ensure that
no more street lights or any other
unplanned construction is permitted on
the proposed alignment of drainage or
sewer works; (vi) PHED to resolve,
street by street, the potential conflicts
of alignments between the proposed
drainage and the proposed sewer pipes;
both contractors will provide a list of
potential conflicts of alignment to the
PMC/PHED by August 2013, and
PHED will reconcile working details of
alignments of both contracts by
September 2013.
[4C2E]
Fish auction
centre at Digha
by the Fisheries
Development
1. Improvement of the Fish
Auction Centre with state of the
art facilities to meet export
standards and certification
2. Capacity building of the fisher-
1. Revised plan and designs:
Major differences persist on the
scope of work, (i) where the
PEA continues to focus on
construction of a building; (ii) a
1. Revised plan and designs: (i)
The PEA is an organization
staffed only with engineers
and not a single fisheries
specialist, and therefore do
1. Revised plan and designs: (i) MTR
agreed with SPMU that the Fisheries
Department who have the necessary
expertise on fisheries, with the District
Fisheries Officer at Purba Medinipur
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Recommendations
Corporation 9to
be done by the
Department of
Fisheries, as
proposed by
SPMU]
persons cooperative to operate
and maintain the improved
facility and for protection of
Schedule I marine fauna.
comprehensive plan is yet not
prepared.
2. Works: The bidding process
had to be cancelled when it was
realized that the land earmarked
is smaller than the built-up area
proposed. PEA proposed a
smaller building, which was not
acceptable as it does not serve
the purpose of the activity. For
more than a year, the land
alienation proposal is not
resolved, although reportedly
available.
3. Capacity building: The PEA has
not progressed sufficiently on
this. The ideas of the fisher-
persons’ cooperative remains
different from the PEA. There
has not been any discussion on
the responsibilities and
processes to prevent harm to
protected marine fauna.
not appreciate the need for
facilities and services that are
required for improved
services; (ii) the issues of
capacity building of the
fisherpersons’ cooperative
and handling over to them the
operation and maintenance of
the facilities escapes the
PEA, and therefore a
comprehensive plan is not
likely to be prepared by the
PEA.
2. Works: The PEA (i) keeps on
insisting that a smaller
building is possible to be
constructed without justifying
why such a small building is
required or is sufficient; (ii)
has now discovered that the
100MT cold storage and the
20 MT flake ice plant are not
required, as these have been
constructed in 2010-11 in
nearby places; (iii) no
progress is made on planning
for the entire processing
chain starting from fish
landing to the final loading
for transportation to markets.
3. Capacity building: No
progress on (i) agreements on
the scope of the plan and
designs; (ii) mutual
responsibilities and
obligations, (iii)
environmental outcomes that
as the nodal officer will replace the
Fisheries Development Department as
the PEA; (ii) the new PEA will prepare
a plan, by September 2013, for the
entire facility incorporating the
following important issues: (a)
improvement is needed in the entire
end-to-end process from fish landing to
eventual offloading to markets; (b) the
focus should be on environmental
improvement at each step of the
processes, including at the current site
for auction and transportation; (c) filth,
dirt and unhygienic conditions at the
entire site will need to be addressed;
(d) process improvement will consider
all opportunities of wastage and rot of
fish; (e) the new PEA will ensure that
all actions will be taken to achieve
relevant marine stewardship council
certificate; (f) all assets will be
transferred to the fisherpersons’
cooperative, under clear community
contract agreement; (g) agreement will
describe the environmental due
diligence, protection of Schedule I
marine fauna, incorporation of gender
issues, and operation and maintenance
management responsibilities of the
fisherpersons’ cooperative.
2. Works: The new PEA (i) will prepare
bid documents of all works and
installations by October 2013, in such
ways that contracts are awarded by
December 2013.
3. Capacity building: The new PEA and
SPMU will ensure that by December
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Recommendations
will be ensured – between
the PEA and the
fisherpersons’ cooperative.
2013 a plan for communication and
capacity building is agreed with the
fisherpersons’ cooperative, such that (i)
these are part of the community
contract agreement to be signed
between the PEA and the
fisherpersons’ cooperative in
December 2013, (ii) the plan is
implemented by respective parties of
agreement starting from January 2014,
and (iii) an evaluation of the
implementation of the capacity
building plan is prepared by a third-
party expert in September 2014.
[4C2F]
Distribution of
grid electricity in
Sagar Island by
the State
Electricity
Distribution
Company Ltd
1. Providing power distribution
system to connect all
households and establishment
(about 30,000 connections) in
Sagar Island. [Includes 42km
trunk HT lines, 448km spur HT
lines, and 443km 3-phase LT
lines, 621 DTRs, 20,870 poles)
2. Community engagement for
asset management and tariff
recovery.
3. Awareness campaign for
responsible use of electric
power.
1. Transmission: the transmission
Works are complete including
construction of transmission
lines over the 4km wide river.
2. Distribution system: Contracts
awarded and made substantial
progress. 3374 connections
were given, some diesel
generation during the annual
fair in January 2013 replaced by
distributed power. 17,614 poles
were transported to Sagar Island
of which 12,596 have been
erected; 18km of HT conductor
route length has been
completed.
3. Community engagement:
WBSEDCL has not yet
progressed sufficiently on this.
4. Awareness campaign: SPMU
has launched an excellent
communication campaign,
which slowed down since
1. Transmission: Nil.
2. Distribution system: (i)
Current estimate is that the
contract will be completed in
January 2014, but might slip
if contract issues are not
resolved by September 2013;
(ii) there is a claim of high
physical variation that needs
to be resolved; (iii) there are
reports of unauthorized
connections which are
already stressing the limited
number of transformers
installed as of now; (iv) not
clear whether all diesel
generation will be replaced
during the upcoming fair and
pilgrimage in January 2014.
3. Community engagement: In
absence of the clear
agreement and involvement
with community groups, it is
1. Transmission: Nil.
2. Distribution system: (i) WBSEDCL to
take all appropriate actions to ensure
that the contract progresses as per the
current estimates, and all works are
completed by January 2014; (ii)
WBSEDCL to provide to the World
Bank by August 2013, all required
documentation and certification
including internal final approval for
physical variation for all items of work,
so that World Bank can review and
clear the proposal for physical
variation; (iii) WBSEDCL to organize
meetings with local community leaders
and elected representatives to agree on
the actions that are needed to safeguard
the recently installed transformers; and
to prevent unauthorized connections
(such as informing those drawing
power from such connection as to when
their own premises will be connected,
as per the schedule of the contract); (iv)
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Recommendations
February 2013. not clear when and how much
recovery of tariff will take
place; and how all assets will
be looked after.
4. Awareness campaign:
Slowing down of the
communication campaign by
SPMU (to ensure that energy
efficient gadgets are bought
and used by the
communities).
WBSEDCL to inform, by October
2013, the PHE and the District
Administration that all power during
January 2014 for the Sagar mela will
be supplied by WBSEDCL, and that
the PHE and the District
Administration should not organize any
diesel generation.
3. Community engagement: (i)
WBSEDCL to start implementing the
agreed arrangements for tariff
collection through community groups;
(ii) sign agreements with all of them as
per WBSEDCL procedures by
December 2013; (iii) agree, by
December 2013, with the village
panchayats, a protocol of safekeeping
of the distribution infrastructure.
4. Awareness campaign: (i) SPMU will
restart the communication campaign by
September 2014; (ii) SPMU will
complete an assessment of the use of
energy-efficient gadgets and fixtures by
March 2014; (iii) SPMU will complete
an assessment of induced development
by December 2013.
[4C3A]
CBO
coordinated
livelihood
improvement for
Sagar Island
communities
1. Livelihood improvement
(including market access and
financial sustenance) for 15,000
BPL families in Sagar Island.
This includes formation and
strengthening of 1,200 CBOs
and 6 GP level federations;
sustainable economic activities
for minimum 330 CBOs; entry
point activities focusing on
enabling infrastructure and
1. CBO mobilization: 6 NGOs
procured to work as partner
NGOs, and given responsibility
for one panchayat each. NGOs
have 294 CBOs already
focusing on inclusion of 3741
women; conducted 13 TOT
sessions training 397
community members who in
turn trained 3309 persons from
the target communities.
1. CBO mobilization: The
process of mobilization is
slow due to (i) SPMU not
providing operational
flexibility to the 6 partner
NGOs; (ii) NGOs unable to
continue mobilization in
absence of actual financing
for CBO works; (iii) interim
SPMU thinking of reduction
of the target groups; (iv) the
1. During MTR, the SPMU proposed a
substantial reduction of the target of
improving livelihood of 15,000 BPL
households. The MTR discussed, and
agreed that such a reduction is not
possible, as (i) the livelihood
improvement component is an essential
thrust of the project and the GOI
program of coastal zone management;
(ii) the community consultations and
campaigns in last 2 years have built
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Recommendations
special/innovative activities for
larger entrepreneurship
development).
2. Entry-point activities: EPAs
have been initiated in a few
cases (covering works such as
installation of tube wells, pond
excavation, rural road, and pay
and use toilets).
3. Livelihood activities: 20
community contracts were
signed and work initiated.
local banks not providing
facilities appropriate for the
CBOs to open and run
accounts.
2. Entry-point activities: Very
slow progress: (i) NGOs have
not been able to prepare a
large number of proposals,
and (ii) SPMU has not
cleared most of the proposals
submitted by NGOs.
3. Livelihood activities: Very
slow progress due to (i)
SPMU delaying the template
community contract
document by referring to the
government for legal vetting,
which was not required; (ii)
lack of expertise among
NGOs to clearly identify
market demand and propose
activities for market linkages;
(iii) inability of the SPMU to
procure experts to advise on
market demand and market
linkage; (iv) lack of ideas
among SPMU and NGOs on
how to prepare a business
plan for the CBO activities.
high hopes among the community and
community leadership, and any
reduction of target will have backlash;
and (iii) reduction is only possible
along with proportionate reduction in
the scope of the entire project in West
Bengal. Consequently all agreed to
retain the target and scope of the
activity as designed.
2. CBO mobilization: SPMU will ensure
that (i) the 6 partner NGOs are given
operational flexibility, and the
reimbursement bills of the NGOs are to
be settled as per units of work
completed and their input should not be
measured by SPMU – all similar to any
other consultancy contracts; (ii) all
proposals for EPAs and community
contracts are to be cleared by SPMU
within 15 days of submission of such
proposals by NGOs – with
modification as required to comply
with the project objectives that SPMU
upholds; (iv) using alternative banks to
transfer funds to CBO accounts as
recommended by NGOs.
3. Entry-point activities: SPMU should
ensure that: (i) NGOs plan and deliver
an adequate large number of proposals,
and (ii) SPMU should clear these
proposals submitted by NGOs, within 7
days, provided that the NGOs have
certified that (a) no EPA suggested
falls in the negative list prepared by
SPMU, (b) cost estimates are realistic,
and will be disclosed publicly; (c) the
EPA does not displace any other
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
financing from regular government
programs; (iii) EPAs will be part of the
community contract documents.
4. Livelihood activities: SPMU will
ensure that: (i) the template community
contract document is cleared and
available to NGOs in August 2013; (ii)
SPMU will engage individual experts
to work with NGOs to assess market
demand and advice on market linkages,
and to prepare business plans focusing
on financial sustainability for each
proposal of the CBOs; (iii) each
community contract will cover all
aspects – actions that are finalized for
financing, actions that will be finalized
and the process of finalization, and the
EPAs, so that there is no need for
signing repeated contracts with the
CBOs; (iv) all community contracts
covering the entire target groups will
be signed by December 2013.
[4C3B]
Sundarban
Affairs
Department-
Other
Ecotourism
Activity at Sagar
Island
1. Plan and designs for ecotourism
infrastructure
2. Construction of the tourism
facilities, public infrastructure
3. Implementation of
environmental infrastructure
and programs at the seafront
4. Capacity building of
communities
1. Plan and designs: Consultants
engaged; consultants prepared
draft plan document (not yet
approved by the SIDCL and
SPMU).
2. Ecotourism facilities: No work
started (cannot be procured
until designs are completed and
approved)
3. Environmental infrastructure:
No work started (cannot be
procured until designs are
completed and approved)
4. Capacity building: Community
groups to take over the
1. Plan and designs: (i) No
clarity about who will review
and approve the plan; the
PEA does not have the
capacity; (ii) District
Administration and PHE who
are responsible for most of
the current activities have not
been appropriately consulted;
(iii) in the current draft, some
issues have not been clearly
addressed: (a) future O&M
need and sustainability; (b)
community engagement and
employment generation; (iii)
1. Plan and designs: (i) SPMU and PEA
should convene, by August 2013, a
committee including local leaders,
PHED and the District Administration
to review and clear the draft plan; (ii)
consultants to clearly focus on
environmental outcomes in finalizing
the plan, by September 2013, including
100% sanitation during peak and off-
peak seasons, proper drainage,
aesthetics of the seafront by resolving
the issue of hundreds of electric poles,
and comprehensive solid waste
management including ways of
prevention of generation of solid
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
operation and maintenance of
the assets created not identified
yet; and clear understanding on
the mutual responsibilities
between community groups and
the PEA.
aesthetic issues related to
scores of electric poles on the
seafront; (iv) low-cost
management of peak and off-
peak sanitation.
2. Ecotourism facilities: (i)
Delayed, and it is not clear
when bids will be ready; (ii)
it is not clear how much work
will be done through
community contracts; (iii) it
is not clear which facilities
cannot be maintained by
communities, and need to be
transferred to the village
panchayat.
3. Environmental infrastructure:
(i) Delayed, and it is not clear
when bids will be ready; (ii)
it is not clear how much work
will be done through
community contracts; (iii) it
is not clear how communities
will be able to maintain the
improved environmental
conditions – needs a revenue
generation plan; and how
much responsibility will be
on the temple trust, and
relevant government
departments – need clear
agreement with them.
4. Capacity building: (i)
Community groups to take
over the operation and
maintenance of the assets
created should be identified;
wastes; (iii) consultants should ensure,
and PEA and SPMU to confirm, by
October 2013, that in the final plan (a)
almost all works proposed could be
managed by the local community
groups; (b) all future O&M needs are
identified, and a revenue generation
plan is there for the communities to
create local employment and to carry
out appropriate O&M; (c) schedule of
community engagement transferring
the assets to the community groups;
(iv) SPMU and PEA needs to identify
all community groups, organize them,
and build their capacity to take over the
assets and the O&M responsibilities.
2. Ecotourism facilities: (i) SPMU and
PEA should ensure that all bid
documents are ready by October 2013,
advertised, and all contracts are
awarded by December 2013 including
all community contracts; (ii) where
facilities need to be transferred to the
village panchayat, PEA will ensure that
a clear agreement with the panchayat is
available by November 2013.
3. Environmental infrastructure: (i)
SPMU and PEA should ensure that all
bid documents are ready by October
2013, advertised, and all contracts are
awarded by December 2013 including
all community contracts; (ii) where
facilities or the O&M responsibilities
need to be transferred to the temple
trust, and relevant government
departments, PEA will ensure that a
clear agreement with each of these
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Activity Targets Progress & Status
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Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
and clear understanding on
the mutual responsibilities
between community groups
and the PEA.
entities is in place by November 2013.
4. Capacity building: (i) PEA and SPMU
needs to ensure that all community
groups to take over the assets are
identified by October 2013, a capacity
building plan for them is prepared by
January 2014, and all such community
groups are strengthened adequately to
take over the assets by June 2014.
[4C3C]
Construction of
25 Multipurpose
Cyclone Shelters
by DMD
1. Construction of 25
multipurpose cyclone shelters
in the South 24 Parganas
District
1. Designs of the MPCSs:
Contracts for (i) soil testing
awarded after a delay of nearly
5 months, and (ii) architectural
and structural designs yet to be
awarded after a delay of nearly
6 months, since agreement of
February 2013.
2. Construction: (i) Sites selected;
(ii) bid documents are not there
yet pending completion of the
consultancies; (iii) short-list
prepared for supervision
consultancy.
3. Equipment: the PEA completed
an exposure visit to Odisha to
understand the needs, but has
not yet prepared the plan.
4. Community mobilization and
training: The PEA completed an
exposure visit to Odisha to
understand the needs, but has
not yet prepared the plan.
1. Designs of the MPCSs: There
has been delay (which was
avoidable) in awarding
consultancies, and the slow
progress of consultancies
may result in a situation
where bid documents are not
ready by September 2013.
2. Construction: (i) bid
documents may not be ready
in appropriate time to
complete procurement by
December 2013; (iii)
potential delay in selecting
supervision consultancy.
3. Equipment: the PEA has not
yet identified what equipment
needs to be supplied to each
MPCSs.
4. Community mobilization and
training: Community groups
have not been organized to be
responsible for management
of the MPCSs.
1. Designs of the MPCSs: PEA and
SPMU should ensure that the outputs
from the consultancies are ready by
August 2013, such that bid documents
are ready by September 2013. In the
event such bid documents are not ready
by September 2013, this activity will
be dropped from the project.
2. Construction: PEA will ensure that all
bid documents are ready in September
2013, and all works contracts are
awarded by December 2013. The
consultancy for supervision should be
awarded by November 2013, so that
they are mobilized before the
contractors are in place. If any of the
contracts are not awarded by December
2013, such contracts will be dropped
from the project.
3. Equipment: (i) The PEA, by August
2013, should prepare a list of
equipment to be supplied to each
MPCSs, and prepare technical
specifications; (ii) contract for
supplying and installation of these
equipment will be awarded by January
2014, when its clear which MPCSs are
being built; (iii) SPMU will include
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
these equipment in the revised
procurement plan in August 2013.
4. Community mobilization and training:
PEA will (i) undertake all stakeholder
consultation by September 2013, (ii)
help organizing the selection of the
village level management committee
by October 2013; (iii) sign agreement
with the village level management
committee by December 2013 before
contracts for works are awarded; where
the agreement clearly describes the
mutual responsibilities.
[3D]
Project
management
1. Mandating SPMU to implement
the project.
2. Establishing office and other
resources to manage the project.
3. Recruiting and retaining staff to
manage the project.
4. Establish systems for HR,
financial management,
procurement management,
communications, grievance
redress, etc., to manage the
project effectively.
5. Monitor progress of project
effectively.
1. Mandate: The GoWB had
mandated SPMU to (i)
implement the project.
2. Resources: SPMU office
established; the required office
infrastructure has been created.
3. Staff: Recruitment of 2/3rd
staff
completed, remaining positions
were vacant. Recent recruitment
process has been successful to
select a procurement officer.
Project leadership in transition
for about 5 months now. The
position of Additional Project
Director is vacant for 3 months
now, and needs to be filled with
a senior government official
with qualification/experience in
coastal zone management.
4. Systems: Annual Action Plans
for all (2011-12, 12-13, 13-14)
were prepared adequately
(although annual plans for
2011-12 and 2012-13 suffered
1. Mandate: Nil.
2. Resources: Nil.
3. Staff: 13 positions remain
vacant. The current staffing is
not adequate for taking up the
ICZM plan and associated
activities. Additional Project
Director needs to be
nominated.
4. Systems: (i) a full-fledged
HR system including a full-
fledged staff performance
management system is
required to be installed; (ii)
the current project leadership
need to recognize past
agreements and need to show
results based on the past
agreements.
Monitoring: Real-time
monitoring for the entire
project is needed.
1. Mandate: Nil.
2. Resources: Nil.
3. Staff: SPMU will ensure (i) that the
selected staff join immediately, and go
through an orientation of the project
quickly; (ii) a new recruitment drive
will be taken up to fill the 13 remaining
positions (and if required be filled
through consultancy contracts).
4. Systems: (i) SICOM is preparing a full-
fledged HR system including a full-
fledged staff performance management
system by September 2013; SPMU will
adopt it, with required modification in
October-November 2013; (ii) current
project leadership will ensure
continuity of decision-making, and will
not subject any past agreements and
approvals to any de novo internal
approval.
5. Monitoring: SICOM is installing the
comprehensive real-time monitoring
system (testing by August 2013, and
installation by September 2013).
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Activity Targets Progress & Status
(May 2013)
Major Issues (May 2013) Agreed Next Steps & Bank
Recommendations
implementation delays). The
Financial Management Cell and
the systems of internal audits,
Tally ERP version 9.3, fund
management, are working well.
The procurement cell needs
augmentation (although PFMC
is working adequately). The
communication cell has been
functioning in an excellent
manner (with excellent use of
social media and other
participatory platforms),
although slowed down in the
last few months. The grievance
redress system is functioning
effectively. The current HR
system is basically a
minimalistic personnel
management system.
5. All legal covenants (as recorded
in the PAD) had been complied
with within time, except partial
compliance to budget covenant.
6. Monitoring: Monitoring has
been adequate, but
improvement possible. Steering
committee meeting regularly.
SPMU will collaborate with SICOM to
use this effectively.
6. SPMU to ensure, in collaboration of
PEAs a better quality assurance of all
the works and community contracts.
7. The communication cell, although
performing excellently, should consider
a more comprehensive and integrated
communications agenda/plan in
support of the larger objective of
preparation and adoption of ICZM
plan.
IMPORTANT: Please note the specific
agreements related to the further
improvements required in
Disbursement, the Procurement and the
Financial Management Systems –
described in detail in Annex 9, Annex 7
and Annex 8 respectively. These are
important to attain satisfactory rating at
the time of the next Implementation
Support Mission (November-December
2013)
Annex 5
Management of Environmental Issues and Processes
87
1. Overall: The project is following the prevention principles built in its design to ensure long-term
conservation of coastal and marine resources and at long term sustainability. Implementation plans for all
activities include environment management measures; monitoring measures to ensure that the issues
avoided during design do not indeed occur. All the environment management measures are being
adequately integrated as part of priority investments and are adequately budgeted and the staffing has
been designated to provide the required oversight. The three tier grievance redress system has been
established in the SPMUs in Gujarat, Odisha and West Bengal. Regulatory clearances, such as the CRZ
clearance, state pollution control board consents, etc., where relevant, at different stages are being
ensured.
2. Activities being planned by the PEAs ensure that there is no conversion or degradation of natural habitats
(whether protected or not), land clearing, replacement of natural vegetation; no permanent or temporary
flooding of natural habitats; no drainage, dredging, filling or channelization of wetlands. In this regard,
specific precaution has been taken in the plantation of mangroves which progressed well in Gujarat. Any
possibilities of introduction of invasive exotic species have been avoided. Community management
approaches are being ensured for all mangrove and shelterbelt plantations (efforts are being made to adopt
these approaches even in cases where Force Account is used). All SPMUs and PEAs have ensured that
mangrove plantation is done on "revenue land" and/or "forest land" with a total avoidance of any private
land; no synthetic or chemical pesticide or herbicide is used in any plantation or de-weeding or clearing
operations.
3. The project is being implemented by professionals of NPMU and SPMUs with a good level of
environment awareness and experience. However, not all the staffs of the NPMU, SPMUs and the PEAs
are fully aware of the precautionary needs of this Project, and about the environmental avoidance,
mitigation or monitoring processes agreed for this Project. Efforts are underway for (a) preparation of an
activity-wise detailed chart summarizing all actions proposed in the environmental management plan for
the Project, and disseminated to all staff of NPMU, SPMU and PEAs; and (b) an orientation cum training
program for all such staff is proposed. The Quarterly Project Report starting from for the period of
January – March 2013 and the Mid-Term Evaluation Reports from SICOM and the three SPMUs
provided the description of the efforts relating to environmental and social management. Based on these
updates, the environmental monitoring plan is being mainstreamed into the web-based monitoring system
(which has been delayed by about 6 months now).
4. National Component: The National Component involves two major types of activities: (i) knowledge
outputs such as mapping, delineation of Hazard Line, ESAs, and Sediment Cells; and (ii) physical
investments such as mangrove plantations implemented by MSSRF, construction of the National Center
for Sustainable Coastal Management, etc.
5. With respect to delineation of hazard line and ESAs, it is important to communicate the benefits of these
activities, and the processes and safeguards involved in the mapping to the coastal communities. It is
recommended that a suitable communication package be prepared and implemented by the SICOM
communication cell (which will require capacity augmentation of the cell itself).
6. Further, the creation of new ESAs might impact access of local communities dependent on the ESAs for
resources and livelihood. The impacts of delineating ESAs be studied and documented thoroughly by
NCSCM.
7. In addition, lessons learned if any during the implementation of coastal protection measures also need to
be documented to aid future projects.
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8. With respect to physical investments, mangrove plantations undertaken by MSSRF are implemented
using appropriate environmental practices, such as minimizing and mitigating impacts on the site
selected, choosing appropriate and non-invasive species and transporting saplings without disrupting
access to the site and without deteriorating the site characteristics.
9. The NCSCM building at Chennai has been designed to be a green building (platinum standard) and the
building design incorporates the existing vegetation on-site into the plan.
10. Six villages around Dandi in Gujarat have been notified as an Ecologically Sensitive Area, based on
resolutions adopted in full meetings of the village panchayats, and in agreement between the State and the
central Government. Conservation of environmental resources, minimization of pollution, and an aim to
reduce carbon emission from these villages are in-built in the integrated area planning process that is
being taken up. Similar stakeholder consultation and participation as well as environmental conservation
agenda is in-built in the process of notifying Vedaranyam in Tamil Nadu as an ecologically sensitive area;
and the proposal for notifying Vembanad in Kerala as such.
11. NPMU and PEAs are recommended to continue monitoring all the national components and document
secondary impacts of the activities wherever evident.
12. In Gujarat, the SPMU and PEAs have included environment management and monitoring measures as
part of the implementation plans for all activities. Specific precautions have been taken in the case of
mangrove plantations to avoid introduction of invasive exotic species, to control de-weeding operations
and to prevent the use of synthetic chemical weedicides. Community management approaches are being
ensured for all mangrove and shelterbelt plantations and it has also been ensured that the land used for the
plantations are entirely government or revenue land and not private land.
13. The sewerage contracts include site specific environment management measures to prevent construction
related air, water or soil pollution. Necessary environmental management provisions are adequately
integrated as part of the Jamnagar sewage treatment plant (STP) bid documents including: (a) effluent
discharge standards for disposal of treated wastewater, (b) environmental regulatory clearance
requirements such as consent to establish and consent to operate, and any compliance with consent
conditions; (c) measures to minimize construction stage temporary impacts, and (d) environmental
enhancement measures such as landscaping and green belt development. During the bidding stage, it was
also noted that the new access to the proposed STP site requires construction of a bridge across the
Rangamati Stream. While this construction activity does not require regulatory clearance, there could be
temporary environmental impacts and in view of this, the STP bid document was appropriately updated to
integrate additional measures to minimize environmental impacts.
14. As part of the capacity building and community mobilization activities organized by SPMUs and PEAs,
continued effort is being placed on ensuring that all aspects of the entry point activities and the larger
livelihood enhancement activities are in line with the environmental conservation and pollution
prevention goals of the project. The SPMUs reported continued progress in planning to improve the
overall village environment and Gujarat SPMU has achieved 100% sanitation in the villages of Khara
Bezra, Surajbari, Sugad, Hamiramora, Rampur, Mota Ambala, Vibhapurpar, Dhuvas and Sikka. The
mission noted the continued effort on social mobilization of CBOs/SHGs as undertaken by the SPMU.
15. In Odisha, the environmental management measures are practiced as appropriate, for each of the priority
investments. In the case of the Coir Tourism and Livelihood Center at Chaudabatia, the government land
acquired requires “consent to establish” from the OPCB and the process to obtain the consent has been
initiated. Coir activities at the proposed facility will follow environmentally friendly methods such as
mechanical retting, mechanical dyeing and use of approved dyes. In addition, coir training programs will
educate the community in coir waste management and pith recycling.
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16. A parcel of 138 acres of land has been identified for mangrove plantation of which 65 acres is currently
being planted and fenced. Fencing for the rest of the land is in process and plantation will begin in the
next season (July to Sep 2013). With regards to environmental management of the plantation activities
appropriate mitigation measures are being adopted as per the EMP and directives of forest act. Only local
species of mangroves are being used for the plantation and the capacity of the species to adapt to saline
environments was also considered during species selection.
17. The OSDMA Multipurpose cyclone centers are under construction and the CRZ clearances have been
obtained for all 11 sites. All cyclone centers have been located within existing schools or colleges hence
there are no impacts to ecologically sensitive receptors, cultural properties or pasturelands. Further public
accessibility is improved around the cyclone shelter sites. Construction safety measures such as wearing
personal protective equipment and field safety practices are followed adequately.
18. The CRZ clearance required for the lab construction at Paradeep (for strengthening pollution monitoring
capacity by OSPCB) has been obtained under the new definition or revised scope of the laboratory as the
Centre for Management of Coastal Ecosystem. SPMU and SICOM will reengage in a discussion with the
NCZMA to restore the originally intended use of the facilities as a lobaratory (permitting use of chemicals
for testing). The activity includes detailed mitigation measures: a sewage treatment plant is included in
the design; solid waste management is covered by Paradeep Municipal Corporation; and the facility is
designed as a green building with adequate provision of energy saving mechanisms. The monitoring
protocol for the facility is being followed adequately.
19. CRZ clearances were required for 3 sites for the activities proposed under conservation of archaeological
heritage by the Cultural Department. Based on a new GO issued by MoEF stating that CRZ clearances are
not required for the renovation of cultural sites, it is possible that the 3 pending CRZ clearances are no
longer required. As part of the environmental enhancement measures illumination has been cut down and
plantation barriers have been suggested to reduce impacts of lighting on the movement of the Olive
Ridley Turtles around the renovation sites. Wearing proper protective gear and providing appropriate
sanitation facilities for the construction laborers was found to an issue, and the PEA agreed to enforce the
rules at all sites.
20. CRZ clearance has been obtained for the construction of Geo Tubes at village Pentha, for the Researchers
Hostel at Gupti and for 5 sites along Chilika Coast for strengthening of camp infrastructure. With respect
to the water sports complex at Barkul, construction of environmentally friendly bamboo structures for the
Tourist Guide Centre has been initiated.
21. With regard to Paradeep Integrated Solid Waste Management, the MTR mission reiterated findings from
the Fourth Implementation Support mission, viz., the ongoing design of SW treatment and disposal
facility integrates necessary environmental management measures including: (a) protection of shallow
water table; (b) perimeter embankment to protect the treatment and disposal site from flooding and
contamination of surface water; (c) leachate containment, treatment, and recirculation; and (d) thick
perimeter green belt development. Further, a detailed EA is being prepared which will be submitted for
state level regulatory clearance including necessary CRZ clearance. SPMU and Paradeep Municipality
will also carry out public disclosure of EA.
22. In West Bengal, construction of the surface drains in Digha under DSDA had been initiated and 3.5km
out of the 45 km drainage network has been constructed. Several challenges including utility conflicts,
access issues and encroachments on the drain alignments have slowed down the pace of the activity. The
contractor has been directed to continue effective construction site management even where the
construction has stopped temporarily. The mission urged the DSDA to monitor the contractor’s
construction site management practices and ensure that appropriate safety measures and the practice of
wearing personal protective equipment are followed. Some of the environmental mitigation measures
followed on-site include provision of all-weather shelter and appropriate sanitation facilities, provision of
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90
fire extinguishers, safe drinking water for the labour camps, first aid facility and dust control through
water sprinkling - are adequate but need to be continued.
23. The sewerage activity in Digha that proposes to use treated water from the STP for plantation, has
considered environmental factors such as sand boiling and seepage during design. The contractors will
perform necessary soil tests and survey of STP sites before executing the physical work.
24. Household Electrification in Sagar Island by WBSEDCL is expected to lead to a reduction in the number
of diesel generator sets and kerosene lamps in the households, which in turn will lead to reduced
emissions and reduced levels of noise. During project implementation and while erecting electric poles, it
is being ensured that existing vegetation is not damaged and no tree is being trimmed. Fire extinguishers
and personal protective equipment have been provided to ensure worker safety. All material to be stored
in the open or dusty location has been covered with suitable weather proof and flame proof material
wherever applicable.
25. At the proposed fish auction centre at Digha, appropriate waste water management has been considered in
the design of the auction centre. Proper underground drainage with hume pipe has been considered within
the auction centre and disinfecting areas have been proposed at three entrances. Public utilities have been
considered in a separate space away from the auction hall with proper septic tank and soak pit.
Contamination free water pipeline and an iron elimination plant have also been considered. For waste
water management, drainage water as well as liquid waste from the auction places will be treated in a bio-
pond and chlorination chamber before final discharge. A quality control lab will be constructed to monitor
the parameters of effluent water. However, the works have not yet started, and the designs of this facility
may undergo some changes, where it will be important not to delete any of the environmental mitigation
measures. SMPU will clearly document that changes in design has not reduced any environmental
standards of performance.
26. Adequate environmental management measures have been followed in the design of the Integrated Solid
Waste Management project at Digha-Shankarpur. Environmental considerations include: following
appropriate site selection procedures, limiting excavations to shallow depths of 4-5m to avoid ground
water contamination and including recycling practices for sustainable waste processing. In order to ensure
effective implementation of environmental management measures during implementation, performance
standards for the SWM system components have been included in the bid-documents and penalties will
be levied for non-adherence to the performance standards.
27. Overall Agreed Actions. The project is being implemented by professionals of NPMU and SPMUs with
a good level of environment awareness and experience. However, the suggested efforts during the last
mission to train all the PEA, SPMUs, and NPMU staff on environmental precautionary measures is
ongoing and yet to be completed. It was agreed that the SMPUs will develop: (a) an activity-wise chart on
key environmental actions to be taken up and associated monitoring requirements; and (b) continuation of
ongoing orientation program for all staff, especially from PEAs.
28. While the efforts are ongoing for automation of monitoring and reporting through a web-based
application, the EMP implementation status reporting shall be continued to be an integral part of the
Quarterly Progress Reports.
29. As several activities in the project include construction components it is agreed that the construction sites
be monitored adequately by PEAs (and/or the supervision consultants on their behalf), SPMU and NPMU
at the frequencies identified through the environmental monitoring protocol. Documentation of field
monitoring should be maintained and the reports generated should be shared with SPMU and NPMU. The
monitoring should ensure that the contractors address the following items:
a. Noise pollution, air pollution, water pollution and soil pollution resulting from temporary
construction activities,
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b. Display of grievance redress contact information on-site, if already not provided,
c. Absolutely minimum impacts to existing site vegetation,
d. No use of pesticides, herbicides and other chemicals, unless specifically cleared by SPMU/
NPMU,
e. Appropriate construction site waste management,
f. Appropriate erosion and sediment control measures including stockpile management,
g. Appropriate construction site management measures to avoid waterlogging potentially leading to
public health impacts,
h. Appropriate health and safety measures, ensuring workers are equipped with safety gears and are
using these all the time while at the construction sites,
i. Appropriate signage at the construction sites, if not already provided adequately, and,
j. Adequate warnings to the local communities during excavation and other earth moving activities.
Annex 6
Management of Social Safeguards and Social Development Processes
92
National Component
1. ICZM Plan: The NCSCM has prepared draft guidelines for preparation of ICZM plans describing a 5-
stage process, and will finalize the guidelines after rounds of stakeholder consultation (expected around
September-October 2013). Once finalized, these guidelines will be used for preparation of ICZM plans in
the Project States (and elsewhere in India). The draft guidelines incorporate revolving multi-stakeholder
consultation processes, an assessment of stakeholders (from an aim to determine who will be positively
affected and who could potentially be negatively affected). The draft guidelines propose that all
stakeholders among the coastal communities who could be negatively affected be consulted, in particular,
during preparation of the sub-plans. It was agreed during the MTR that NCSCM will consider specifying
a process step during the 4th stage (Plan Integration Stage) where a social impact assessment of each of
the sub-plans will be undertaken, and the final integrated plan will consolidate not only the Sub-Plans but
also the actions required to mitigate all negative social impacts.
2. Integrated Plan for Dandi ESA. The scope of work for the consultants engaged for preparation of the
integrated plan includes assessment of social impacts, designing of methods and activities to avoid,
minimize, and mitigate any social impact identified, and a revolving process of community consultation.
3. Vedraanyam ESA: A number of small, discrete but interconnected tasks are under implementation. For
restoration of water bodies and rainwater harvesting, 3 ponds and 18 community wells have been taken up
for restoration, de-silting and rainwater harvesting to provide irrigation for 2 villages serving 300 acres of
cultivable land. The project will augment drinking water facility in 2 villages serving 260 households
especially during summer by harvesting rainwater in wells and piped supply. The communities contribute
through shramdaan (voluntary labour). Villagers at Kovilthavu are contributing Rs.200,000 towards 3
kilometers of pipeline. Nine village level Institutions (VLI) have been formed with 50% women members
and the other 3 VLIs are being formalized. PRAs and Socio-economic surveys have been completed for 6
villages, and thematic PRAs completed in 4 villages. In 9 villages, micro level planning has been
completed with need assessment and identification of issues. Health checkup and medical camps were
conducted in 3 villages and another 15 villages will be covered under the mobile health care facilities.
One Village Resource Centre (VRC) at block level and 4 Village Knowledge Centers (VKCs) at village
level have been established covering 14 villages catering to the information needs of farmers, fisher folk,
children and others. A total of 67 solar lights have been installed in 6 villages. Overall, all works are
satisfactory, even if there is a need to accelerate implementation.
4. Overall exposure on community-based activities for long-term sustenance: During MTR it was agreed
that NPMU will arrange for exposure visit to Nepal for social development staff of NPMU and SPMUs
and CBO representatives from all the three states. The social development staff and CBO representatives
will interact with (i) forest user’s group in the Chitwan National Park; and (ii) CBOs formed under World
Bank funded Poverty Alleviation Fund project. The objective of exposure visit is to understand the
mechanism and practice adopted by users groups and CBOs for long term sustenance.
Gujarat State Component
5. Coverage: A total of 166 villages across 14 blocks (taluka) of five districts are to be covered under
various components of the project. All these villages are within a distance of 5 km from the coast. Over
70% of the villages entirely depend on coastal resources and in the remaining 30%, agriculture and
animal husbandry is the main occupation. All these villages have not only been adversely affected by
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coastal disasters, they also lack basic infrastructure. These were selected based on criteria adopted during
the preparation phase of the project, and no departure took place in the selection criteria.
6. Staffing: Apart from a social scientist in SPMU, three project coordinators (located in Jamnagar,
Gandhigram and Naliya), two field assistants and 31 field level workers have been hired. The field
workers are primarily responsible for mobilization of the community and collection of household data,
whereas qualitative data through PRA exercise is collected by the project coordinators. The field workers
are stationed in the villages and each of them covers 5 to 7 villages. All the three project coordinators are
women, and over one third of the field workers are also women. All project coordinators and nearly all
field workers have prior experience of working either in government projects/programs or in the NGO
sector. The mission was informed that two project coordinators have left; and the SPMU is identifying
suitable candidate among the social mobilizers / field level workers to promote them to be project
coordinators.
7. Baseline information and community mobilization: GEC has completed inception meetings with
villagers, community leaders, Panchayati Raj Institutions (PRIs) and caste representatives through gram
sabha (village meetings), focused group discussions (FGDs), one to one interaction with villagers,
occupation wise and community wise interactions, etc. GEC had also completed secondary data collection
of all coastal villages. Capacity building of the community is underway that includes information
dissemination about the project, orientation, relevance of the project and importance of participation of
the community in the project components.
8. So far, PRA exercises for collection of baseline data has been completed for 154 villages out of total 166
identified villages. Communities have been trained in procurement processes, and so far 136 community
contracts have been procured. To mobilize the community for mangrove plantation and its maintenance,
40 eco-development committees10 (EDCs) and 109 community based organizations (CBOs) have been
formed in 149 villages covering 17,555 members. These CBOs have been formed based on Government
Resolution (GR) number GEC-102012-420-E dated March 22, 2012 issued by Forests and Environment
Department, Govt. of Gujarat. The GR ensures that women constitute fifty percent of the total members
of each of the CBOs. The project has made effort to include all social and economic groups in the CBOs.
Both husband and wife from each of the households are members in the CBOs. The executive bodies of
the CBOs have adequate representation of socially and economically marginalized community members.
Memorandum of Understanding has been signed with 139 CBOs for mangrove plantation and protection
works.
9. For livelihood improvement pilot investments, community mobilization was completed in 149 villages,
and progressing well in the remaining villages. So far 97 entry point activities (EPAs) have been
completed. In order to identify EPA, social mobilizers carried out need assessment and gap analysis using
PRA tools. The needs are prioritized through community consultations at the village levels. Efforts are
made to reach consensus at the village level on the selection of entry point activities. Various types of
EPAs carried out so far includes (i) rainwater harvesting structures; (ii) groundwater recharging
structures; (iii) stall-feeding and promotion activities; (iv) construction of salinity prevention structures;
(v) fodder and fuelwood development and shelterbelt plantations; (vi) construction of cyclone-cum-
multipurpose building; (vii) access road; etc. These activities are leading to the improvement of the
community livelihood. In addition, various convergence with other department are also being attempted
10 EDCs have been formed in villages located within the National Park, Wildlife Sanctuary and Reserved Forests.
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to improve livelihood of the communities. Village Khara Beraja of Jamnagar has been converted as
100% sanitized village and this initiative has been extended in 7 more villages. Two villages have been
provided solar power as an alternative energy source at the household levels. The Mangrove plantation
and shelterbelt plantation activities are providing additional direct income to the communities. The
mangrove plantation has directly benefited over 1,200 persons and over 36,000 persons indirectly.
Approximately 50 percent of the both direct and indirect beneficiaries are women. Given the positive
response towards EPAs and based on need assessment, number of EPAs has been increased in Jamnagar
and Kachchh. The community mobilization processes followed by the GEC/ SPMU (aide by the work of
the group of dedicated and committed field workers and project coordinators) have been very
comprehensive and has promoted inclusive participation of women and vulnerable groups.
10. Of the targeted 480 SHGs (3 SHGs per village), 283 SHGs have been formed in the project villages and
another 20 SHGs are under the process of formation. These groups mainly consists of women members,
but a few “all-male” SHGs have also been formed. One of the women is the signatory in the CBO account
that helps women in the SHGs to take decisions. Two women workshops were conducted to sensitize
them with respect to conservation of coastal resources, and to alert them with respect to the empowering
processes selected by the project.
11. Awareness program and consultations: The SPMU has carried out several activities in these villages for
creating awareness towards mangroves by organizing street plays, health camps, veterinary camps,
special day celebrations such as the Ozone Day, the International Women’s Day, the Earth Day, the
Environment Day, etc. The SPMU also conducted a mangrove yatra covering 158 villages. Public
consultations with coastal communities were conducted through 337 gram sabha meetings, 140 PRA
exercises and FGDs. To build capacity of women of coastal areas in coastal zone management, two
workshops for women were organized on occasion of World Women Day. Trainings have been organized
for the district level officers including district collectors and other key officers of the state government on
implementation of CRZ notification 2011 as well as management of the coastal areas.
12. Capacity Building: Several capacity building initiatives have been taken by SPMU including orientation/
exposure visits for CBOs and EDCs; and skill enhancement and administrative training for the CBOs and
the SHGs. Notable among the different workshops, is a solar training workshop that was organized to
train around 300 village youths in maintenance of solar appliances installed by the project and converging
government programs.
13. The SPMU hired the services of Aga Khan Rural Support Program (AKSRP) to assess the capacity
building needs and to prepare an action plan for capacity building for the CBOs promoted under the
project. AKRSP in its study covered 120 CBOs and focused on both (i) functional capacity to engage
stakeholders in order to collaborate with GEC and other government departments and technical
organizations; and (ii) technical capacity associated with particular areas of expertise and practice in
specific sector or theme. The assessment showed that project has good rapport with the community at the
ground level, and the community has genuine concern for the coastal resources. The assessment
concluded that: (i) in each block, 2-3 villages were doing exceptionally good work; and the need is to
support them to become model villages; (ii) there is diversity in socio-economic situations within clusters
– the project teams need to understand this, and prepare plan for each segment, start economic activities
for the different segments or focus on one or two segments across the coast; (iii) the project teams are
largely doing mobilization and the focus is activity orientated, there is a need to get to the depth of the
program and for creation self-dependency within CBOs; (iv) a long-term vision for the program/coastal
resources need to be developed at the CBO level; (v) further work is required to create better technical
capacity, which is currently low, at the CBO levels, (vi) there are many villages in Kutch with good
SHGs, yuvak mandal (youth groups) and trusts who should be linked to the CBOs. Based on the
assessment a further list of actions have been agreed by the SPMU that includes improved information
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dissemination; skill upgrading; resource mobilization; knowledge sharing; technology and linkages – at
community; facilitator and institutional levels.
14. Social audit and training on social audit: The SPMU hired Unnati (a non-governmental agency) to train
community members of social audit committees (SACs). Approximately 1,500 community members have
been trained on management of contract and in quality and quantity monitoring. The training included (i)
general understanding of the key components of public program detailing the creation of public services
and infrastructure; use of public resources; community’s participation in project design, implementation
and monitoring; social equality and environmental and social sustainability; (ii) role of community in
social accountability; and (iii) process, tools and techniques of social audit. The training program
emphasized on objective and need of social audit, empowerment of community to ask questions about the
project, need of conducting verification by community and how to articulate issues in the village meeting.
GEC prepared case studies based on their experiences in the field while implementing the project, and
formats for analyzing key data. The case studies were distributed among the participants. This exercise
gave an insight to the community regarding the analysis of data related to progress of project
implementation and how that needs to be placed in the village meeting in a simple manner to facilitate the
process of social audit. Overall, social audits in the project activities are going well.
15. Monitoring of project implementation: A four level monitoring mechanism has been established. Apart
from the regular monitoring by the PEAs, SPMU and NPMU, participatory monitoring by community
based organization has been introduced as the fourth level of monitoring. Each CBO monitors at least two
other CBOs. The SPMU has also engaged MSSRF, Chennai for monitoring of the mangrove plantation
carried out under the project. MSSRF has submitted the report on monitoring of first year plantation,
where the plantation and the survival had been found to be satisfactory.
16. Grievance redress: A toll free dedicated telephone line has been installed at SPMU. A caller can register
grievance/feedback between 10am to 5pm every day. The response is provided to the caller by the
competent authority within an agreed fixed time frame. A theme based interactive and informative
website has been designed, which apart from disseminating project information, also serves as one of the
channels for grievance redress. In each village wherever activities have been initiated, two information
boards have been put up displaying the toll free number of the SPMU and telephone number of PEA
contacts. In any case, field workers are the first layer of contact for any grievance that a community
member wants to register.
17. The Gujarat SPMU has tied up with State Legal Service Authority (SLASA), Ahmedabad to implement
the public grievance mechanism under the project. To create awareness and to disseminate information
about the grievance redress mechanism of the project among the judiciary of the state, public grievance
workshops were organized in Ahmedabad, Jamnagar and Surat in April 2011, September 2012 and
December 2012 respectively. The workshops helped in orienting the judicial officers on (i) the ICZM
project; (ii) grievance redress mechanism of the project; and to enlist their participation in the project.
The workshops were also attended by large number of legal officers, including district magistrates and the
High Court judges. One of the workshops included a trip to the corals at Narara to educate the legal
community about the sensitive issues related to natural resources along the coast, and the population that
depend on these. More than 200 judicial first-class magistrates and district session judges have been
trained.
18. Safeguard issues: No social safeguard issue has been identified in the investments in Gujarat. SPMU has
started a 70mld sewerage treatment plant in Jamnagar. Around 60 acres of land was acquired in 1988.
Though all 25 land owners were paid compensation then, they were allowed to continue cultivation of the
land until April 2011. The community members involved in such cultivation had voluntarily moved out
the site after their last harvest. There is a temple at the far end of the site which will not be affected (but
the project is ensuring that the access road to the temple remains fair and open round the year).
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19. Field visit during the mission: The mission visited two villages where the project mobilized communities
to have household toilets. The mission was pleased to note that toilets were functional and being properly
used. Everyone in the village has put in their own share of money to construct the household toilets.
Household toilets have not only made the village hygienic, it has also resulted in creating awareness
among the community on sanitation and brought in a sense of dignity among the village women. The
mission also visited a village where the MNP distributed solar cookers free of cost to the community
women. Solar cookers will help save time for women that can be used for more productive use.
20. Discussion with the field coordinators: The mission was pleased to note that field coordinators are
emphasizing the value of literacy and have taught women to write their names, built confidence among
women so that they can approach banks (mobile banks visit the village) and operate bank accounts. Books
of account are being maintained meticulously in each village and the discussions are also being properly
recorded as minutes of the meeting.
Orissa State Component
21. Staffing: the SPMU has appointed a Rural Development Expert who works across the components. For
community mobilization, 20 community mobilizers have been hired to work on 127 villages. Each
community mobilizer covers 10 to 12 villages. To coordinate and to provide guidance to the community
mobilizers, SPMU has also hired 6 field coordinators. The community mobilizers at the village level are
responsible for mobilization of the community, collection of household data, quality control of household
data and for briefing of community mobilizers for quantitative data collection process. The qualitative
data through PRA exercises are collected by the field coordinators. The SPMU has also hired four fishery
coordinators to provide technical help to SHGs involved in livelihood enhancement activities. These
fishery coordinators are assisted by 3 NGOs to facilitate the alternate livelihood activities taken up by the
SHGs. Further, 3 NGOs were contracted to support implementation of the coir-based livelihood activities
in three blocks of the Puri district. The SPMU has also selected 2 local NGOs to take up community-
based mangrove plantation.
22. Alternative livelihood for fisher persons: The PEA (Department of Fisheries) with support from the
SPMU has covered all the 80 targeted villages thereby identifying and building capacity of 637 SHGs.
Village level awareness and capacity building programs have been organized in all targeted villages.
Training for improvement of technical skills has been completed for 423 SHGs (by conducting village
level trainings) and for 167 SHGs through national level training. More than 150 SHGs have participated
in exposure visits at the state level, and 167 SHGs participated in national level exposure visits. The
mission was pleased to note that office bearers of the SHGs are literate in most of the cases. Financial
support has been extended to 411 SHGs to implement alternative livelihood activities that include
pisciculture, dairy and poultry, dry fish processing, and small-scale value addition to fisheries products,
etc. Fishery-based livelihood activities have already directly benefitted over 69,600 persons of which
approximately 32 percent are women.
23. In the stretch of Gopalpur and Chilika, production of hygienic dry fish has been selected as a priority by
the communities over other pisciculture activities, due to non-availability of land. To maintain the quality
of the products (leading to increased access to markets and enhanced income) the project is providing 150
solar driers to SHGs engaged in the dry fish business. So far, 119 sites have been identified for
installation of solar driers. Department of fisheries has already taken advance possession of 94
government sites suitable for installation of driers.
24. To involve civil societies in successful implementation of the project, project organized several NGO
consultation workshops. In the last state level workshop, approximately 150 representatives from 97
NGOs/CBOs of 6 coastal districts participated.
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25. Coir-based livelihood and coir-based community tourism: The PEA (MSME Department) is developing
alternative livelihood options for fishermen through coir-based products. The PEA has engaged 3 cluster
managers, and an orientation program was organized to orient and enhance their skill. The PEA had
identified 30 SHGs so far, and has completed skill training activities. The progress of the proposed “coir
tourism village” has been very slow though lot of effort has been made to enhance skill of crafts-persons
and SHG members. To enhance the skills of master craftsmen (MCM) and craftswomen, a training-of-
trainers workshop was organized in Puri district. Other trainings included (i) a two day workshop for
group leaders of 13 SHGs; (ii) a four-day training on accounts management for 13 SHGs; and (iii) an
exposure visit of 9 SHG members to Kerala. So far, 29 master crafts-persons had been identified to train
the SHGs, and 13 of them have already been engaged. The villagers at Gola have donated 0.8 decimal of
land for construction of the common facility centre (CFC). Site for the training and production center
(TPC) and coir craft village complex (CCVC) have been finalized. The TPC will come up in village
Chaudabatia where 2.7 acres of government land has been alienated. This land is free of any
encroachment or encumbrances. The CCVC will be built at Sirpur/Arjunsinghpur where the villagers are
already involved in production and trading of coir products.
26. Community-based nature tourism: The PEA (Department of Forest and Wildlife) is promoting
community based nature tourism as an alternative livelihood. Although there has been substantial
progress with respect to protection of wildlife by this PEA, there has not been substantial progress on the
livelihood related activities. Government land has been identified at various locations to set up
surveillance camps, camp sites, tourist complexes, monitoring and interpretation centers. Recently land
alienation was approved and department has obtained advance possession of land at villages Buxipalli and
Koilipur. The land identified is government land free of any encroachment and encumbrances. Though
the community has been informed of these initiatives and community level workshops were also
conducted at Prijipur and Chilika, detailed discussions and other modalities are yet to be finalized. PRA
exercises have been conducted at Mangrove Forest Division, Chilika Wildlife Division and Berhampur
Division for facilitating community involvement in protection and development through plantation of
mangrove in restricted areas. Mangrove awareness campaigns were conducted in the schools and at the
local community levels in Kendrapara, Khurda and Ganjam districts to create awareness among local
community for conservation and extension of mangrove plantation.
27. Conservation of cultural heritage: Department of Culture is the PEA responsible for improvement and
conservation of seven heritage historical sites in the project. Community consultations have been carried
out in each heritage site that will be conserved and improved under the project. The SPMU along with the
PEA has consulted villagers in preparing peripheral development plan of each of the site. Conservation of
cultural and historical sites has already directly benefitted 6,000 persons of over 2,000 are women.
However, capacity building of 35 stone artisans and temple masons is yet to start. It was agreed that
project will develop micro plans to involve community for each of the identified beneficiary villages
under various eco/community-based tourism initiatives.
28. Support to fisher groups for small scale community-based tourism: The Odisha State Tourism
Development Corporation (the PEA) is preparing a capacity building plan for communities of villages
Barkul and Tampara. However, the formation of CBOs for ecotourism activities around the Chilika and
Tampara lakes has been considerably delayed; and consequently the special training on ecotourism and
hospitality management for the villagers of the Tampara Lake too has been delayed. PRA exercises
including household surveys and identification of trades for training has been completed in two villages -
Pathara (Badakul) and Humara (Tampara). The communities have decided to form committees to decide
on the role and responsibilities of the community members and for preparation of business plans. These
committees will be supported by the social mobilizer and the eco-tourism facilitator.
29. The enhancement of the Kali Jai temple will provide benefits to the local boat association, but not to the
Pathara village which is the entry for the Kali Jai temple. The villagers at Pathara requested for entry
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level activities (a gate at the village entrance, renovation of village pond, and a toilet complex outside the
OTDC campus that can be managed by the community). The mission was informed that the Kali Jai
temple is still owned by the erstwhile “king”. It was agreed that the social mobilizer and the ecotourism
facilitators will check the current status of land ownership with the Revenue Department. The mission
suggested the PEA to ensure that in case it is found that the land belongs to a private individual, no
project activity should be carried on this land.
30. Awareness generation on mangroves: To generate awareness in the local community, the SPMU
implemented a plan covering school students (of grade 5 to 10), EDCs and CBOs. The SPMU conducted
exposure visits to mangrove areas for school students from four districts and four forest divisions. They
also arranged for essay, quiz and painting completions. Overall 5,000 students, 27 master trainers and 4
DFOs participated in these activities. The activities were conducted in coordination with the Department
of School and Mass Education and the Department of Forest and Wildlife. In this program, there were
two knowledge partners - Center for Environment Studies and Center for Environment Education; and
two NGO partners - APOWA and Pallishree.
31. Grievance redress: The SPMU has a specific communication cell to register complaints using various
mediums such as toll free telephone line, web based complaints, written complaints, etc. To redress the
complaints, SPMU has put up a separate page on its website. The decision taken on each of the grievances
registered are updated in this webpage. This system is working very efficiently.
32. Safeguard issues: The land provided for Paradip solid waste management belonged to a state agency -
IIDCO. The SPMU has also obtained the past revenue records of this parcel of land. It was reported that
the site has one temporary structure (although during site visits no such structure was noticed). It was
agreed that the SPMU will verify the existence of such a structure, and relocation process if such a
structure existed (subject to the cut-off date of June 2010) will be carried out as per the agreed
resettlement policy framework. The land alienation process for biodiversity-based ecotourism by the
Wildlife Department in Debendranarayanpur and Jainagar were still not completed; and the MTR
decided that these will be excluded from the project. All other land identified for various project activities
are government land that are free of all encroachment and other encumbrances.
West Bengal State Component
33. Staffing: The SPMU has hired one social development expert and two livelihood experts. Unlike Gujarat
and Odisha, West Bengal has hired the services of six partner NGOs to implement the livelihood
component. Each partner NGO is working in one gram panchayat (GPs) and thus six GPs out of total 9
GPs are currently covered under the project in Sagar block; and the remaining will be allotted to the
partner NGOs depending on the rate of successful implementation of activities in the allotted 6 GPs. At
MTR, it was also agreed that the SPMU will hire four additional field workers to be located in Sagar to
support the partner NGOs.
34. Livelihood promotion activities: In East Medinipur, mangrove plantation has been completed at
Gangarachar, Nandigram; Khadirabad Char, Khejuri; Badalpur, Contai with local community’s
participation; and further work is planed now.
35. The ecotourism activities at Sagar Island had provisions for community participation and formation of
SHGs to handle every activity, yet no formal discussion has started (except that the consultants hired for
preparation of integrated ecotourism plan have conducted several rounds of community consultation).
36. Of the total 84 wards in 6 GPs, NGOs have so far covered 27 wards. Nearly 3,000 persons participated in
30 panchayat level meetings conducted by the NGOs. So far 129 PRA exercises have been conducted
where over 4,300 persons participated to identify 3,968 poor and destitute households. So far, 294 SHGs
have been formed of which 251 are all-women SHGs. Of the total 4,338 members, 3,831 are women and
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1,686 belong to socially marginalized groups (including 241 from climate refugee families). However, the
pace of work is slow, and in the last six months, only 6 gram sabha meetings (covering a population of
2,000) have been conducted.
37. The project has so far conducted 7 exposure visits for the SHG members. A total of 13 training of trainers
sessions have been conducted benefitting 337 participants. About 240 SHG members participated in 14
orientation sessions organized by the project.
38. Entry point activities and other economic activities have been substantially delayed. Though the partner
NGOs have so far identified and approved over 50 EPAs, only 24 proposals have been prepared (through
PRA exercises), and none received approval yet from the SPMU to be implemented. Similarly, the partner
NGOs have prepared 46 income enhancement plans but submitted only 26 so far to the SPMU for
approval, and the SPMU has, so far, approved none. This is an absolutely unacceptable level of progress,
and the MTR recommended that the SPMU and the partner NGOs to speed up the processes such that
community contracts with all target CBOs/SHGs or common purpose groups are signed during the period
August-December 2013.
39. There are two different set of activities that the partner NGOs need to carry out: (i) entry point activities;
and (ii) group-specific economic activities. Each NGO has to form 180 groups (since 330 groups have
already been formed, additional groups to be formed is 130); and during the formation of groups they will
also identify the EPAs. All groups will be formed by the end of December 2013 and contracts for all
EPAs will also be signed. It was agreed that NGOs will not wait for all the groups to be formed to start
implementation of EPAs wherever the particular groups are ready. Revolving funds for sustenance of
groups should be disbursed by December 2014. It was also agreed that SPMU will start signing contract
with 330 groups that has already been formed.
40. Safeguard issues: No private land acquisition is there for any of the sub projects, and government land is
used at various locations. It was reiterated that in case social impacts are identified for any investment,
resettlement plans will be prepared in line with the agreed resettlement policy framework of the project.
In spite of earlier agreements, only a survey was undertaken for the proposed site for solid waste landfill
at Digha, but a resettlement plan was not prepared. It was agreed that DSDA will hold consultations with
the community to come out with a plan using the provision of the RPF. The mission found that private
properties (mainly boundary walls) and water supply lines have been damaged in the process of laying
drainage works at Digha. It was agreed that contractor will repair the damage at the earliest or else cost of
repair will be recovered from the contractor.
41. In Digha, the resettlement site identified for relocation of kiosks can only accommodate 620 stalls and
another 100 handicraft stalls. DSDA has to identify another resettlement site to accommodate rest of the
shops (approximately 1750). The kiosk owners have positively responded to the consultation carried out
by DSDA. The consultation process now has to be renewed by DSDA to take written consent from each
of the kiosk owner.
42. Sites for 25 cyclone shelters have been identified by Department of Disaster Management. None of these
sites are on private land and all are free of encroachment and other encumbrances.
Annex 7
Financial Management Systems and Performance
100
Overall
1. The overall accounting systems in SICOM, West Bengal and Orissa are working well. All SPMUs have
received the budgeted amounts from the respective project states for the last financial year. This year,
budget provision has been made for all SPMUs except in West Bengal. Except Orissa, none of the
SPMUs have received the budget amounts leading to partial compliance to the budget legal covenant11
(i.e. budget has been allocated, but funds were not transferred due to low level expenditure and earlier
year’s cash balance available with the entities). All other financial covenants have been met by the
project. The mission appreciated that SICOM and the SPMUs are unlikely to get further releases from
finance departments due to low spending and non-submission of utilization certificates against the earlier
budget released; and the only option for them is to improve expenditure and disbursement situations.
Based on the above, the rating for financial management in the project is retained as Moderately
Satisfactory (MS).
2. The following are the summary of discussions on financial management across SICOM and the SPMUs.
Budget
3. SICOM: The GOI and the Planning Commission agreed for a budget provision of Rs.480 crore for FY13-
14, but the MOEF has provided only a budget allocation of Rs.125 crore for FY 13-14 (and suggested that
the remaining may be budgeted during the process of Revised Budget Estimates, during November-
December 2013 depending on actual expenditure), out of which no amount has yet been drawn. The
cumulative expenditure incurred in the national component up to 30th April 2013 is Rs.48.25 crore.
Funds to SPMUs need to be transferred based on usage and annual work plan.
4. Gujarat: The State provided a budget allocation of Rs.11 crore for FY 13-14, out of which no amount has
yet been drawn. No money has been received from NPMU for the current financial year. Cumulatively,
Rs.67.25 crores has been spent till 30th April 2013.
5. Orissa: The State provided a budget allocation of Rs.2.95 crore for FY 13-14, and this amount has been
received by the SPMU. No money has been received from NPMU for the current financial year. The
cumulative project expenditure as on 30th April 2013 is Rs.46.49 crore.
6. West Bengal: For the current year no provision has been made by the State. State indicated that excess
amounts were released during the previous years which are yet to the spent by the project. Amounts
related to previous financial years have been received by the SPMU. No money has been received from
NPMU for the current financial year. The total cumulative expenditure as on 30th April 2013 is Rs.24.29
crore.
11 The covenant requires budgetary allocation of 10% of the cost of the Annual Plan, as well as transfer of such amounts to the
SPMU.
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Disbursements
7. The disbursement as per the Bank records is XDR 25 million including designated advances (DA). The
overall disbursement percentage is 17% (including DA). Disbursements are on the slower side as
compared to the projections.
(XDR Million) Component Allocated (XDR m) Disbursed (XDR m) Balance (XDR m) Disbursement %
A 44.14 5.13 39.01 12%
B 38.13 6.27 31.855 16%
C 25.36 4.14 21.215 16%
D 38.55 2.54 36.01 7%
PPF advance 0.73 0.73 0 100%
DA 6.30 -6.30
Total 146.90 25.03 121.87 17%
8. The overall sources and uses for the project are exhibited in the table given below as on February 2013.
(Rs. Crore)
Sources NPMU Gujarat Orissa West Bengal Total
1. Received from GOI 279 - - - 279
2. Received from SICOM -206.18 77.93 65.98 62.27 -
3. Received from State Govt. 0 16.99 15.16 13.23 45.38
4. Interest on Bank deposit & other received 1.39 3.35 8.41 2.12 15.27
Total 74.21 98.27 89.55 77.62 339.65
Uses
5. Expenditure FY 2010-11 2.51 11.76 2.07 2.98 19.32
6. Expenditure FY 2011-12 7.05 19.94 11.45 6.44 44.88
7. Expenditure FY 2012-13 37.75 34.53 31.15 14.49 117.92
8. Expenditure FY 2013-14 0.94 1.02 1.82 0.38 4.16
Cumulative Expenditure 48.25 67.25 46.49 24.29 186.28
Mobilization advance 1.56 3.63 0.16 5.46 10.81
Balance in Bank account NPMU/SPMU 12.15 18.6 27.73 46.3 104.78
Balance in Bank account PEA's 15.35 5.3 13.39 1.57 35.61
Other advances -3.1 3.49 1.78 0 2.17
Total 74.21 98.27 89.55 77.62 339.65
Accounting system
a) National Component: The SICOM has installed and operationalized a TALLY accounting system. The
financial reports are being generated based on TALLY records. The SOI, the MSSRF and the NCSCM
have also implemented TALLY accounting system. The project accounts have been updated till 30th April
2013. SICOM has conducted a finance and procurement workshop for all PEAs. The mission encourages
SICOM to periodically carry out such workshops.
b) Gujarat State Component: TALLY has been installed and operationalized in the SPMU and in all PEAs;
and are up to date. Transactions for the new PEA (the Kachchh Forest Circle) has been corrected and
brought up to date. As of date an amount of Rs. 1.62 crore is pending with CBOs as advances, and the
mission requested the SPMU to review each such case individually, and take steps to get the utilization
certificates against the advances. The SPMU has agreed to complete this exercise by September 2013 end
(but it is expected that an additional amount of advances that will be released against progress of work
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and receipt of utilization certificates will remain to be utilized and accounted in the next quarters. The
mission suggested the SPMU to maintain separate ledger accounts for large contractual payments so that
TALLY can provide party wise ledger accounts. SPMU will continue to monitor bank guarantees (BGs)
for all contracts; with an updated list of BGs available with the SPMU, so that it could be ensured that all
BGs remain valid and properly regulated.
c) Orissa State Component: TALLY has been installed and operationalized in the SPMU and in all the
PEAs; and are up to date. Synchronization of TALLY module has been completed in 9 PEAs, while in
one PEA (OSDMA) the accounts are maintained in SPMU. The project accounts have been updated till
30th April 2013. The accounts for vendors are maintained through cost centers, which are not providing
accurate party-wise reports. The mission suggested the SPMU to maintain separate ledger accounts for
large contractual payments so that TALLY can provide party wise ledger accounts. SPMU will continue
to monitor bank guarantees (BGs) for all contracts; with an updated list of BGs available with the SPMU,
so that it could be ensured that all BGs remain valid and properly regulated.
d) West Bengal State Component: The SPMU and all the PEAs have installed and operationalized TALLY
accounting system. TALLY training has been provided to all the PEAs. The project accounts have been
updated till 30th April 2013. The accounts for vendors are maintained through cost centers, which are not
providing accurate party-wise reports. The mission suggested the SPMU to maintain separate ledger
accounts for large contractual payments so that TALLY can provide party wise ledger accounts. SPMU
will continue to monitor bank guarantees (BGs) for all contracts; with an updated list of BGs available
with the SPMU, so that it could be ensured that all BGs remain valid and properly regulated. The issue
noted in the Fourth Implementation Support mission regarding delay in payments due to issues in
preparation of the measurement books and approval of bills for payments for the DSDA activities has
been resolved. The measurement books are now written by the project management consultants, but are
countersigned by the DSDA engineer/officer to remain as a valid government records.
Staffing
9. National Component: Staffing at the SICOM and the SOI are as per agreed staffing pattern. The NCSCM
has now recruited a finance manager in addition to the earlier recruited part-time consultant to maintain
accounts; and has completed selection process for two more accounts officers, who are expected to be on
board before August 2013.
10. Gujarat State Component: The SPMU has appointed a retired government staff as manager accounts and
hired one CA for the post of accounts officer. They are supported by a commerce graduate who works in
the rank of accounts assistant. The staffing is complete as per the agreed staffing plan. Training has been
conducted in May 2012; however further handholding trainings for PEAs should be delivered / conducted
by the SPMU continuously.
11. Orissa State Component: Staffing at the SPMU level is adequate. Staffing at PEAs has been completed
except OSDMA which is being handled by the existing scientific staff and is up to date. The project has
imparted training for the PEAs and similar training should be conducted by the SPMU continuously.
12. West Bengal State Component: The SPMU has hired one CWA as a finance officer and has appointed
two commerce graduates. The SPMU has also recruited staff for the PEAs. Training for PEAs is being
conducted by the SPMU continuously. Recent vacancies have arisen in the Forest Department and the
Fisheries Development Corporation due to resignation of staff; and in the case of SIDCL, an accounting
staff is yet to be appointed due to slow start of work. Staff have been selected for these positions, and are
expected to be in place shortly.
13. The SICOM and the SPMUs should provide another refresher training to the PEAs before September
2013.
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Internal audit
14. The internal audit contracts were renewed for the FY 2013-14.
15. Gujarat State Component: Earlier reports were shared with the mission and these reports have been
submitted timely. Audit committee meetings are happening on a yearly basis. The last meeting was
conducted in December 2012. The mission requested SPMU audit committees meetings to be conducted
at least on a half yearly basis to review and discuss the report, and take cognizance of the compliance for
issues highlighted at the earliest. The scope of the work of the internal auditors has now been expanded to
cover payments and contract management with respect to community contracts, as applicable.
16. Orissa State Component: The mission observed that internal audit reports in case of the Orissa-SPMU
were not as per the contract timelines. The mission reiterated the importance of having timely internal
audit and reviewing reports for corrective action to be taken. Audit committee meetings are happening on
a yearly basis. The mission requested SPMU audit committees meetings to be conducted at least on a half
yearly basis to review and discuss the report and take cognizance of the compliance for issues highlighted
can be done at the earliest. The scope of the work of the internal auditors has now been expanded to cover
payments and contract management with respect to community contracts, as applicable.
17. West Bengal State Component: The reports were shared with the mission and these reports have been
submitted timely. Audit committee meetings are happening on a yearly basis. The last meeting was
conducted in September 2012. The mission requested SPMU audit committees meetings to be conducted
at least on a half yearly basis to review and discuss the report and take cognizance of the compliance for
issues highlighted at the earliest. The scope of the work of the internal auditors has now been expended to
cover payments and contract management with respect to community contracts, as applicable.
18. Overall: Internal audit compliance needs to be strengthened by increasing the frequency of the internal
audit committee meetings, and by preparing and circulating (among all persons at SICOM, PMU and
PEAs involved in implementation of the project) the main issues noted by the internal audit reports with
an advice against recurrence. The SICOM and each of the SPMUs should have record of issues identified
and the actions taken to address these issues. The mission requested the SICOM to design a format to
capture both qualitative and quantitative issues and monitor them on a regular basis.
External audit:
19. The audit reports for FY10-11 and FY 11-12 was completed and shared with the Bank in time.
20. SICOM informed that the audit for FY12-13 is already under progress, and the final audit report is
expected to be shared with the Bank well in advance of the due date of September 2013.
21. The SICOM has already extended the contract of the current external auditor to enable them to complete
audit of all accounts for Y12-13. The SICOM needs to start the process of hiring an external auditor for
the next FY and this process needs to be concluded before December 2013.
Other FM Issues:
22. Procurement and Financial Management Support Consultancies (PFMCs): The PFM Support consultancy
contracts are due for renewal this year. The NPMU/SPMUs are requested to assess the four contracts and
inform the Bank on the performance as well as whether they intend to extend the contracts of the current
consultants. This decision needs to be taken before September 2013. If in any of the contracts, the NPMU
or the SPMU decides that a new consultant needs to be appointed, then the process needs to be started and
completed before December 31, 2013.
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23. SICOM has indicated a possibility that it might propose addition of two new PEAs (National Informatics
Centre and Science and Technology Park, Pune) to undertake expanded mandate of using the information
collected, especially the geo-informatics information for multi-stakeholder use. Gujarat had earlier
proposed that the Tourism Corporation of Gujarat Limited would be given the responsibility of managing
the marine oceanarium and research center. West Bengal had discussed during the MTR for designating
the State Fisheries Department as the PEA replacing the State Fisheries Development Corporation. For
these and any new PEA to be added at the SICOM/SPMU levels, an assessment of financial management
capabilities will need to be carried out; and the agreed actions will need to be discussed and agreed with
such agencies. For such new PEAs, bank accounts will need to be created, agreed staffing will need to be
in place, and TALLY accounting system will need to be set up. For each of such new PEAs and their
respective activities, the cost table and the activities should be approved by the Bank. Till the time the
cost tables are completed and agreed, the project is advised not to claim expenditure incurred by these
agencies.
24. Entity audit backlog for PEAs: The entity internal audit for Jamnagar Municipal Corporation has been
completed till 2011-12. The entity statutory audit for Odisha State Pollution Control Board has been
completed for financial years 2009-10, 2010-11 and 2011-12.
25. Cross learning: The MTR mission suggested further visit of each SPMU accounting team to SICOM and
other SPMUs for cross learning as well as training. The mission also suggested that the SICOM should
conduct workshops for SPMUs as well as PEAs to support cross learning in the accounting and financial
management of the project.
26. Working of the NCSCM Consortium Institutes: The NCSCM will be working in consortium with 14
universities-consortium partners (UCPs). There has been progress in agreements among the NCSCM and
the UCPs with respect to the specific issues of fund flow and management those were discussed during
the Fourth Implementation Support Mission.
27. The mission understands that an MOU would be signed between each of these UCP and NCSCM. In
terms of expenditure, the mission understands that assets (except for those procured using shopping
method, such as computers and laboratory consumables) would be purchased by NCSCM and then
transferred to these UCP if required. Payments for IOC, small purchases using shopping procedures, and
salaries of researchers would be transferred by NCSCM to these UCP who will make the payments. As
the total amount for each UCP would be limited for IOC and salaries, a simplified accounting system was
agreed which will be used by NCSCM and the UCPs.
Agreed Actions
28. The following actions were agreed.
N Action to be taken By Whom By When
1. Staffing to be completed NCSCM September 2013
2. Adequate Funds to be transferred to SPMU from
respective State budget and from SICOM
SICOM, Gujarat and Bengal December 2013
3. Accounts and finance workshop for PEAs and
SPMUs
SICOM and all SPMUs Continuous-
every 6 months
4. Cross learning event SICOM and all SPMUs September 2013
5. Selection of new External Auditors firm SICOM December 2013
6. Renewal/ new contracts for PFM Consultants SICOM/All SPMUs December 2013
Annex 8
Procurement Management Systems and Performance
105
1. General: The NPMU and SPMUs have concluded contracts for several packages (of a total value of
around US$100 million, over and above the US$40 million worth of contracts awarded by June 2012)
between July 2012 and March 2013, and initiated procurement for several other packages (with estimated
value of about US$50 million) to be awarded by June 2013. There is satisfactory progress in hiring
consultants, awarding major works and initiating goods procurement. However, given the numbers,
variety and newness of a number of activities in the Project, the procurement risk is “Substantial”.
2. Since the last mission, all agreements of July 2012 (reiterated in December 2012 in discussion with DEA)
to accelerate procurement has been complied with by the NPMU and SPMUs. The agreement in July
2012 (reiterated in December 2012) was that at progress of award (of contracts) should at least be 81% by
number and 73% by value of the original Procurement Plan (which contains all major works, goods and
services, but does not contain the community contracts). The Project has achieved both targets. If the
community contracts are added, the project has exceeded the “number” targets. The agreements on
augmentation of procurement capacity of NPMU and SPMUs also have been complied with.
3. Procurement Manual: The Project is using and complying with the Procurement Manual of the project
dated April 29, 2010; and no revision has been made yet in the Procurement Manual. During MTR, it was
discussed that the Procurement Manual will be revised incorporating (i) the use of 2011 World Bank
guidelines instead of the earlier guidelines; (ii) revisions in the procurement thresholds and the prior
review thresholds, (ii) procedures for expenditures related to incremental operating costs as per State and
GOI norms and standards, where the World bank has no particular view as long as GOI and/or State
Government standards and norms are complied with; (iv) procedures for dealing with bid premium, where
again the World Bank has no particular view as long as project implementation is not hampered or
delayed. The revised Procurement Manual is expected to be submitted to the Bank for clearance by
August/September 2013.
4. Procurement Plan: The NPMU and the SPMUs shared the updated/revised Procurement Plans (PPs) on
May 09, 2013 and as such was accepted by the Bank on May 27, 2013. During the MTR, a detailed list of
sub-activities and tasks were discussed with views to (i) reduction in scope of these tasks and sub-
activities, (ii) deletion of some tasks and sub-activities, especially in Odisha due to land availability
issues, (iii) expansion of a few tasks and sub-activities in Gujarat and Odisha, and (iv) addition of a few
tasks in the national component. All were agreed (see Annex 11 for details) in principle, but a final
agreement will be taken after formal approval of the SICOM GC and the SPMUs, which is expected by
August/September 2013. The current Procurement Plan will need revisions to reflect such changes, and
will be prepared/updated and submitted to the Bank for clearance by September 2013.
5. During the MTR, at the request of the SICOM and the SPMUs, Bank considered and agreed to the
revision of procurement thresholds and the thresholds of prior review. These are effective from June 13,
2013, and will be reflected as such in the upcoming revision of the Procurement Plan. Similarly,
purchases of satellite images from the National Remote Sensing Agency (NRSA) was agreed amending
the restriction on purchases from NRSA as per the determination of ineligible expenditures as per
paragraph 13, Annex 8 of the Project Appraisal Document. This agreement is effective March 2013 (and
does not cover any such purchases from NRSA and similar organizations before March 2013) along with
the agreement to the use of the 2011 World Bank Guidelines for Procurement for the entire Project; and
will as such also be reflected in the upcoming revision of the Procurement Plan.
6. Once reviewed and agreed by the World Bank, the NPMU and SPMUs should publish the revised
Procurement Plans in their respective websites replacing their older version and the Bank will also
simultaneously publish it on its website. The mission advised the NPMU and the SPMUs to closely
monitor the procurement activities so that there is no slippage with respect to the updated Procurement
Plan as agreed with the Bank.
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7. Procurement Thresholds: The Procurement Thresholds for the Project was defined in the Procurement
Manual for the India ICZM Project dated April 29, 2010. Subsequently, the Procurement Thresholds were
revised during the Third Implementation Support Mission and became effective from August 26, 2012.
8. During the ongoing Mid-Term Review Mission, the National and State Project Management Units
(NPMU and SPMUs) and the World Bank Team discussed and agreed on the need to revise the
Procurement Thresholds further such that implementation of the project activities is hastened and
consequently the disbursement performance. Based on the discussions and agreements, the revised
Procurement Thresholds, as shown in Table A8.1 are effective dated June 13, 2013.
9. The Procurement Plan and Schedule for the India ICZM Project (revised dated May 9, 2013, and
approved by World Bank dated May 27, 2013) and the Procurement Manual for the Project dated April
29, 2010 stand modified with respect to the above changes in Procurement Thresholds effective June 13,
2013; and as such should be reflected in the upcoming revisions of the Procurement Plan and the
Procurement Manual. The prior review thresholds will continue to be reviewed (based on the actual
progress and improvements noted as implementation of the project also progresses) to ensure
procurement management is carried out appropriately.
Table A8.1: Revised Procurement Thresholds for India ICZM Project (Effective June 13, 2013) 10.
Category Method Value threshold
for applicability
Prior Review
Threshold
Remarks
Goods and
Equipment
ICB >$ 3 million >$ 1 million -
NCB <$ 3 million and
>$ 100,000
>$ 1 million -
Shopping by SPMU/NPMU
<$ 100,000 and >$ 30,000
NA No prior review needed as the upper limit is
$100,000 for using shopping by SPMU or NPMU.
Shopping by
PEAs
<$ 30,000 NA No prior review needed as the upper limit is
$30,000 for using shopping by PEAs.
LIB or Direct Contracting (DC)
No threshold >$ 20,000 All cases subject to applicable conditions. All
cases of DC for amounts above $20,000 will need prior review by Bank.
Works;
Supply and
Installation
ICB >$ 20 Million >$ 10 million -
NCB <$20 Million and >$100,000
>$ 10 million -
Shopping by SPMU/NPMU
<$ 100,000 and >$ 50,000
NA No prior review needed as the upper limit is
$100,000 for using shopping by SPMU or NPMU.
Shopping by PEAs
<$ 50,000 NA No prior review needed as the upper limit is $50,000 for using shopping by PEAs.
Force Account No Threshold - Only with prior agreement with the World Bank.
Direct Contracting (DC)
No Threshold >$ 50,000 All cases subject to applicable conditions. All
cases of DC for amounts above $50,000 will need prior review by Bank.
Services QCBS or QBS or FBS or LCS
No Threshold >$ 600,000 Terms of Reference (ToR) of all consultancies
for an amount above US$20,000 will need to be cleared with the World Bank.
Short list of consultants for services, <$800,000
per contract may comprise entirely of national
consultants.
CQS <$ 100,000 NA
Individual Consultants
No Threshold >$ 50,000
Single Source Selection (SSS)
No threshold. >$ 20,000 All cases subject to applicable conditions. ToR
for all assignments using SSS, irrespective of
value, will need to be cleared with the World
Bank.
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11. All contracts not subjected to prior review will continue to be subjected to post review on an annual basis
by the World Bank. Any contract that does not follow the agreed methods or standard bidding procedures
or standard bidding documents or are unique in its nature will also be subjected to prior review by the
World Bank, irrespective of the value. Such contracts will continue to be identified as prior review in the
Procurement Plan.
12. Procurement disclosure management: Disclosure of procurement information has remained satisfactory
since improvement noticed in November-December 2011. The MTR mission reiterated appreciation of
the efforts of the Odisha SPMU in creating the best procurement webpage among the 4 implementing
agencies; and the efforts in West Bengal to match it. The summary is given below; the table shows the
current status compared to status in July 2012 (in brackets):
Table A8.2: Disclosure of Procurement Information in the Project
Disclosure Agreed in the Project website NPMU
(SICOM)
SPMU,
Gujarat
SPMU,
Odisha
SPMU,
W. Bengal
Procurement plan and updates Yes (Yes) Yes (Yes) Yes (Yes) Yes (Yes)
Specification for goods and equipment as soon as these
are prepared
Yes (Yes) Yes (Yes) Yes (Yes) Yes (Yes)
Invitation for bids for goods and works for all ICB and
NCB contracts
Yes (Yes) Yes (Yes) Yes (Yes) Yes (Yes)
Request for expression of interest for selection/hiring of
consulting services
Yes (Yes) Yes (Yes) Yes (Yes) Yes (Yes)
Contract awards of goods and works procured following
ICB/NCB procedures
Yes (Yes) Yes (Yes) Yes (Yes) Yes (Yes)
List of contracts/purchase orders using shopping
procedure on a quarterly basis
Yes (Yes) Yes (Yes) Yes (Yes) Yes (Yes)
Short list of consultants Yes (Yes) Yes (Yes) Yes (Yes) Yes (Yes)
Contract award of all consultancy services Yes (Yes) Yes (Yes) Yes (Yes) Yes (Yes)
Brief description of activity and amount sanctioned for
CBOs using community contracting method
No (NA) Yes (Yes) Yes (Yes) Yes (NA)
Brief description of activity, amount sanctioned and
details of expenditure using force account
No (NA) Yes (No) Yes (Yes) NA (NA)
List of contracts following DC or CQS or SSS on a
quarterly basis
No (NA) Yes (Yes) Yes (Yes) Yes (Yes)
Action taken report on the complaints received on a half
yearly basis
No (NA) Yes (Yes) Yes (Yes) Yes (Yes)
13. It could be seen that there is scope for improvement in disclosure of the procurement information at
SICOM or the National Component as a whole. The issue is in fact regarding the lack of effective
operation of the SICOM website, and the lack of capacity of the SICOM communications cell. The
mandatory requirements are being fulfilled by posting the bid advertisement in the MOEF website (and in
the NCSCM website for NCSCM related activities), but larger disclosure requirements, such as for
community contracts and for quarterly disclosure, etc., are not being done regularly. It is important that
SICOM quickly improves the capacity of its communications cell and the SICOM webpage be improved
(if necessary through a new contract).
14. Procurement staffing. Even if procurement and award of contracts had been slower than expected, the
quality of procurement functions and systems had been fairly satisfactory. The NPMU and SPMUs have
sufficient procurement personnel to support implementation of the Project. Overall staffing for
procurement functions is adequate. However, it is worth noting that NPMU Procurement Cell has been
unable to provide guidance and strategic advice to the Project States (and restricted itself to review
functions only), and further capacity augmentation at NPMU is in order to be able to match future
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demand for procurement system improvement (for the overall SICOM/MOEF program, beyond the
project).
Table A8.3: Availability of Procurement Personnel in the Project
Implementing
Agency
Head of
Procurement
Full-time
Staff
Advisor
/ Expert
Staff supplied
by PFMC
Remarks
NPMU
(SICOM)
The Finance
Director (acting)
1 - 2 full time +
1 part time
Additionally, NCSCM now has 3
full-time procurement staff
SPMU
Gujarat
Additional
Project Director
1 1 2 full time +
1 part time
One senior expert is engaged to
review all major procurement
SPMU Odisha Additional
Project Director
(Administration)
1 - 2 full time +
1 part time -
SPMU West
Bengal
Director
(Administration)
1 (recently
recruited)
- 2 full time +
1 part time Recruitment of procurement
officer was delayed as a suitable
candidate could not be found by 3
earlier rounds of recruitment
drive.
15. Results of Procurement Post-Review for the Year 2012-13. As per processes agreed, the Bank, through
a consultants firm, conducted post review of procurement in the Project covering 2010-2011, which was
reported in 2012. Similarly, the Bank contracted M/s Global Procurement Consultants Ltd to undertake
post procurement review on contracts awarded in the Project between July 1, 2011 and June 30, 2012. Of
the total of 308 contracts executed during this period (and not prior reviewed by the Bank), 47 contracts
representing 15% of the total number of contracts were post-reviewed. This list included 7 contracts in the
Gujarat State Component (of the total of 44 contracts executed during the post-review period), 26
contracts (of a total of 173) in the Odisha State Component, 9 contracts (of a total of 58) in the West
Bengal State Component, and 5 contracts (of the total of 33) from the National Component.
16. Even though the Project followed the Procurement Manual (and consequently the Bank’s Guidelines) and
the Procurement Plan most of the time, the post-review revealed a few instances of deviations. The MTR
mission discussed these cases with the Project directors and the staff of the NPMU/SPMUs.
Table A8.4: Findings of the Post-Review of Procurements during July 2011 – June 2012
N Post-Review Findings Project’s Comments Remarks / Agreements
1 Four instances were
noted of award of
contract after the expiry
of the bid validity
period.
Confirmed. These were cases of
procurement using shopping
method, where the bid validity
is short.
Bid evaluation and contract award should be
completed within the initial bid validity
period. In exceptional circumstances, an
extension to the bid validity may be
requested from the bidders prior to the
expiry of the initial bid validity. Contracts
not awarded within 56 days after the expiry
of the initial bid validity period could attract
additional cost to the employer.
2 One instance was noted
of less than three
quotations obtained for
procurement within
Shopping threshold
Confirmed. If the project is unable to obtain at least 3
quotations, it shall provide the Bank with
reasons and justifications why no other
competitive method could be considered and
obtain the Bank’s No-Objection before
proceeding on the basis of the only
responses already received.
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N Post-Review Findings Project’s Comments Remarks / Agreements
3 One instance was noted
of price negotiations
held with the bidder /
supplier
Confirmed. This was a case of
interpretation by the PEA, who
persuaded a L2 bidder to supply
an additional unit of supply by
matching the price quoted by L1
bidder who supplied one unit
but could not supply the
required additional unit.
Price negotiations in the procurement of
goods and works are prohibited in Bank-
financed projects.
4 Instances were noted of
Performance Security
validity was not
extended to cover the
delay in work execution
or for the stipulated
period
Confirmed. These were for
small contracts (mainly using
shopping) where extension of
performance security was seen
to be difficult by PEAs or not
important enough given the
small size of remaining works.
Enforcement of breach of contract by the
contractor or supplier could be legally
difficult.
5 Delay in payment According to the SPMUs/PEAs,
no delay occurred unless there
were issues with the bills.
A delay in payment could disturb
contractor/supplier’s cash-flow, leading to
interest on delayed payment, and
abandonment of contract.
17. The attention of the NPMU/SPMU and PEAs was drawn to the provisions of the Procurement manual of
the Project with respect to these findings. The MTR mission indicated that some of these cases are
deviations enough for ‘mis-procurement’ and indicated that a repeat of these in future will lead to the
declaration of mis-procurement.
18. Current Status of completion of procurement: The progress of procurement made so far, expected
level of procurement till September 2013 and December 2013 as per the current Procurement Plan - unit
wise as also category wise (i.e. separately for goods, works, community contracts, and consulting
services) is described in Table A10.2 (see Annex 10).
19. The project has almost completed all major procurement. The remaining procurements are all post-
review, except one major works contract (marine oceanarium and research center to be developed on a
public-private partnership model, which is expected to be awarded by January 2014 if not by December
2013; the project financing allocated is US$7 million out of the expected total cost of the activity being as
high as US$80 million12
).
a. The total contracts already awarded by May 31, 2013 or to be awarded before September 2013
are worth US$ 195 million (equivalent to 74% of the total worth of procurement in the project).
Additional efforts will be required to award the remaining 150 contracts (22% by number) by
December 2013 (except the large works contract for the marine oceanrium in Gujarat possibly
cannot be awarded before January 2014, and a few consultancies).
b. There are nearly 1000 community contracts (packaged into 65 packages as per the current
procurement plan) – each small but important. The SPMUs, especially in West Bengal should
particularly ensure that all such community contracts are awarded before December 2013.
12 The estimate is not yet final; and it is possible that the estimated cost will be lower. Bank is ready to consider a prior review
threshold of US$40 million in this case, provided it is bid using international competitive bidding.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 8 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
110
20. During the MTR, the SICOM and the SPMUs all reiterated the agreement that (i) all procurement will be
completed before December 2013, and (ii) the only exceptions to the agreement to complete procurement
before December 2013 are the specific consultancies related to ICZM plans and (yet undefined) specific
expert studies as required, and the marine oceanarium and research center in Gujarat.
21. However, there is a need to monitor the procurement closely to ensure that not only there is no slippage in
the planned activities, but contract milestones are also to be closely monitored from now. These will
ensure sufficient time being available for delivery of the contracted goods, works and services before the
closing date of the project.
22. Quarterly targets for Procurement: Based on the updated Procurement Plan, the NPMU and SPMUs
have projected the schedule for awarding contracts for goods, works and consulting services till
December 2014. Actual progress in each of the quarters should be closely monitored by the NPMU and
SPMUs and also shared with the Bank, indicating simultaneously the corrective steps being taken, if
necessary, to pull up the arrears in the following quarter(s).
23. The Table A8.5 below summarizes the status of procurement as of May 2013, and the award of contracts
planned between now and December 2013. Note that this table also reflects the revisions that have taken
place since February 2013, and the total number of procurements including community contracts is now
781 instead of 1589 shown in February 2013 (due to clubbing of several community contracts in larger
packages, even if the scope of the community contracts remain the same).
Table A8.5: Summary of Procurement Status (As of May 31, 2013)
Type of
Procurement
Packages
(Revised)
Procurement for
Project Life
Contracts Already
Awarded
(June 2013)
Contracts to be
awarded by
September 2013
Contracts to be
awarded by
December 2013
No. INR Lakh No. INR Lakh No. INR Lakh No. INR Lakh
Overall
Project
Total 706 117,264.7 376 51,944.3 173 31,678.1 153 29,735.5
Goods 328 22,064.9 217 7,807.1 62 5,385.6 51 9,528.2
Works; S & I 183 72,489.7 70 34,025.0 61 21,637.8 51 10,299.1
Consultancies 129 14,514.1 60 5,480.2 31 2,767.9 34 6,168.6
Comm. Contract 66 10,258.6 29 4,632.1 19 1,886.9 17 3,739.6
Component
1 (National)
Total 139 28,019.3 54 9,707.5 41 6,798.7 44 11,513.1
Goods 60 7,310.2 28 850.5 24 2,379.2 8 4,080.5
Works; S & I 29 4,643.6 11 7,588.6 7 3,215.0 11 3,840.0
Consultancies 32 5,038.0 9 1,027.4 8 1,123.0 15 2,887.6
Comm. Contract 18 1,027.5 6 241.0 2 81.5 10 705.0
Component
2 (Gujarat)
Total 175 35,974.8 129 20,222.4 27 4,978.1 18 5,878.2
Goods 98 5,681.5 90 2,877.8 3 160.0 5 2,609.0
Works; S & I 34 25,872.8 15 13,371.3 13 3,467.8 5 2,179.2
Consultancies 26 2,160.1 13 719.5 8 880.0 5 491.0
Comm. Contract 17 2,260.3 11 3,253.8 3 470.3 3 599.0
Component
3 (Odisha)
Total 267 24,539.8 146 9,976.2 46 7,698.4 75 7,567.1
Goods 115 7,542.3 70 3,407.7 16 2,178.8 29 2,599.5
Works; S & I 92 11,422.8 40 3,449.1 22 4,678.6 30 3,334.0
Consultancies 46 3,990.9 29 2,632.2 5 169.9 12 1,208.0
Comm. Contract 14 1,583.8 7 487.1 3 671.2 4 425.6
Component
4 (West
Bengal)
Total 125 28,730.8 47 12,038.2 59 12,203.0 16 4,777.0
Goods 55 1,530.9 29 671.0 19 667.6 9 239.2
Works; S & I 28 20,550.6 4 9,616.0 19 10,276.4 5 945.9
Consultancies 25 3,325.0 9 1,101.0 10 595.0 2 1,582.0
Comm. Contract 17 3,324.3 5 650.3 11 664.0 0 2,010.0
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 8 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
111
24. List of Key Actions to be taken in next 6 months: Procurement in the next 6 months or until December
2013 is critical to the success of the project. Given that the progress of award so far is not sufficient to
guarantee continued improved disbursement, and some contracts during March-June 2013 has suffered
delay, no further slippage is acceptable. Most of the community contracts are yet to be awarded, and all
such contracts should be awarded before September 2013 (December 2103 in the case of West Bengal
concerning the livelihood improvement community contracts in the Sagar Island).
25. More specifically, each of the implementing agencies and the associated PEAs will need to monitor and
take corrective actions so as to be able to ensure there is no slippage (from the following targets, which
are the same targets agreed during the Fourth Implementation Support Mission in February 2013):
a. For Component 1, SICOM should ensure that the planned procurement including award of community
contracts are completed in time with the following cumulative targets:
i. Total cumulative awards worth INR 67.98 crore by September 2013
ii. Total cumulative awards worth INR 115.13 crore by December 2013
b. For Component 2, Gujarat SPMU should ensure that the planned procurement including award of
community contracts are completed in time with the following cumulative targets:
i. Total cumulative awards worth INR 47.78 crore by September 2013
ii. Total cumulative awards worth INR 58.78 crore by January 2014
c. For Component 3, Odisha SPMU should ensure that the planned procurement including award of
community contracts are completed in time with the following cumulative targets:
i. Total cumulative awards worth INR 76.98 crore by September 2013
ii. Total cumulative awards worth INR 75.67 crore by December 2013
d. For Component 4, West Bengal SPMU should ensure that the planned procurement including award of
community contracts are completed in time with the following cumulative targets:
i. Total cumulative awards worth INR 122.03 crore by September 2013
ii. Total cumulative awards worth INR 47.7 crore by December 2013.
Annex 9
Disbursement Performance & Procurement Schedule
112
Disbursement
1. Disbursement has been slow; but picking up. Disbursement in the Project has been slow (although by
other measures the project is achieving the intended outcomes). The original disbursement estimates was
3%, 14% and 17% in FY11, FY12 and FY13, totaling 36% or US$80m by end of FY13. The actual
disbursement was 18% by the end of Q4:FY13, and will reach 21% by Q1:FY14. Overall, the shortfall in
disbursement is 16% or US$38 m. However, in FY13, there were signs of a turnaround. The disbursement
in FY13 was more than the combined disbursement in FY11 and FY12.
2. Overall strategy for improved disbursement. As discussed with DEA/CMU in a tripartite review
meeting (TRPM) in November 2011, as reiterated thereafter in several TRPMs, none of the project
activities are at risk, all are under implementation albeit delayed; and therefore, there are two choices for
the project – (i) to revise the disbursement estimate: which is a cosmetic procedure, appearing to be doing
fairly well while not improving implementation performance at all; or (ii) to keep the original
disbursement estimates unchanged and strive to achieve the original disbursement profile. The Project
chose the second option, DEA concurred.
3. Disbursement performance was affected by a variety of issues, some not anticipated. The usually
anticipated reasons included: (i) newness of the activities – a large share of the project activities are new
to India, and uncertainties regarding technical specifications for works and goods meant the bid process
was prolonged; (ii) the agenda of the project regarding integration among sector departments; (iii) due to
involvement of the multiple sector departments, the need for steering committee, headed by chief
secretaries, for approval of bid processes and contracts. However, there were other events not anticipated
at the start of the project: (a) the two periods of lull during September 2010-March 2012 and February-
May 2012, together constituting about 10 months of lag in project implementation; (b) frequent changes
in project leadership, at all levels (national, state, executing agencies); (c) the lack of decision-making in
West Bengal, well before and after the elections, spanning July 2011 to March 2012, and since February
2013; (d) the multiple cases of re-bidding; and (e) depreciation of Indian Rupee by about 35% since
approval of the project.
4. No new barrier came to light since June 2012; and lessons learnt appear to have helped in project
implementation (especially in procurement) since then. The new issues that came to light were quickly
identified and analyzed; and remedial measures agreed (except in the case of West Bengal in the recent
months). Starting June 2012, all remedial measures have been put in place effectively. There were
agreements about accelerating disbursement in June 2012 and, again in December 2012. Since June 2012,
the Aide Memoire of the implementation support mission contains separate annexes on Disbursement,
describing in detail agreed actions to push it up.
5. In FY13, there had been good progress in procurement (award). The project has almost completed all
major procurement. The remaining procurements are all post-review, except 1 major work (on PPP,
<US$7 m Bank financing, although the cost of the activity could be about US$80 m, expected award
January 2014) and a few consultancies. However, a large number of small-value contracts still remains to
be bid out or awarded, and the upcoming two quarters (September 2013 and December 2013) are
important milestones to complete procurement of all contracts in the project.
6. Earlier agreements for improving disbursement (July and December 2012) have been met. The
agreement in July 2012 (reiterated in December 2012) was that at progress of award (of contracts) by
March 2013 should at least be 81% by number and 73% by value of the original Procurement Plan (which
contains all major works, goods and services, but does not contain the community contracts). The Project
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 9 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
113
has achieved both targets. As a result, disbursement performance has improved. At the start of the FY,
the estimate for FY13 disbursement was US$ 20 m. The total disbursement in FY13 was slightly above
US$20 million.
7. Given the improved project implementation performance in the last 12 months (since July 2012), it is
expected that disbursement performance will further improve in FY14. Committed expenditures in
contracts where there is overall assurance about milestones alone will be sufficient to meet the average
disbursement needs, unless there is slack in contract management.
8. Given that 30 months remain in the project (and 34 months for disbursement), the average disbursement
required from now on is US$ 4.7 m/month (or US$13.5 m/Quarter). This is expected to be achieved in Q1
of FY14. The NPMU and SPMUs together have prepared an Annual Plan for FY14 to spend a sum of
INR 480 crore. During the MTR, this estimate was carefully examined. The following are worth noting
from the MTR assessment of the projected expenditure:
a. The start of the year disbursement estimate for FY14 is US$ 45 m (conservative), US$ 55 m
(average) and US$68 million (optimistic).
b. At the end of Q4-FY14, cumulative disbursement is expected to be near US$100 m, lower than
the original estimate of US$127 m. However, in INR terms, the cumulative expenditure will be
equal to the original estimate of expenditure/disbursement.
c. The overall strategy agreed in DEA/TRPM – that the project should strive to catch up with the
original estimated disbursement is possible to be achieved by Q4-FY14, but is more likely to be
achieved by Q1-FY15. The current disbursement lag is 10 months. By the end of FY14, this lag
should be lower than 6 months, and will remain so throughout the remaining project period.
9. However, it will take sustained efforts to close the disbursement lag. Going by current progress, the
disbursement lag will be zero only by end Q4-FY15, which is too far in the future and needs to be
accelerated.
10. All awards to be targeted before December 2013. The SICOM, the SPMUs and the World Bank agreed
that for almost all contracts, procurement schedule needs to be tightened such that all these contracts can
be awarded by December 2013. The World Bank also opined that no contract award should be allowed
after December 2013 (if the award is delayed as such, it is inconceivable how the works will be
completed, and the outcomes will be achieved during the project implementation period). The detailed
procurement targets are given in Annex 5. The SICOM and the SPMUs will organize monthly review
meetings to see all procurements planned to be awarded by December 2013 are proceeding well.
Projected Disbursement Performance
11. Current Disbursement Lag is near 9 months; similar to the situation during the last implementation review
mission in February 2013. During the last mission, the expectation was that disbursement will be back on
track by December 2013, and this estimate (February 2013) was as presented below.
Table A9.1: Disbursement Estimates in the Fourth Implementation Support Mission (February 2013)
Originally Estimated Disbursement
(USD m)
Up to FY13-Q4 FY14-Q1 FY14-Q2 FY14-Q3 FY14-Q4
80.4 21.3 11.8 4.6 9.1
Expected Expenditure
(INR Cr) – as per the
Fourth Implementation
Support Mission,
February 2013
Total (INR Cr) 249 105 112 122 143
Gujarat 63 22 24 29 13
Odisha 74 36 25 20 21
West Bengal 56 16 21 25 32
National 56 30 40 46 76
Expected Disbursement (USD m) 42 15 16 17 20
Anticipated Disbursement Lag (USD m) - 39.65 - 46.1 - 42.2 - 29.4 - 18.2
Anticipated Disbursement Lag (months) 9 months 10 months 9 months 6 months 3 months
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 9 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
114
12. The expected disbursement was met for the last two quarters of FY13 (but not for the entire FY13).
During the MTR mission, an additional examination of the expected disbursement profile was
undertaken. The optimistic scenario remains as above (where the lower than projected disbursement in
Q1-FY14 could be covered by improved performance during the next 3 quarters). However, it appears
that a slightly lower estimate of disbursement will actually take place. The reasons include (i) impacts of
changes in project management in the national Component, and more importantly in the West Bengal
State Component; (ii) newer impacts of currency fluctuation since February 2013, where disbursement in
terms of US Dollars has lagged expenditure in terms of Indian Rupees. This, more conservative estimate
is presented below. For details, see Table A9.5.
Table A9.2: Disbursement Estimates in the MTR Mission (Conservative Scenario)
Originally Estimated Disbursement (USD m)
Up to FY13 FY14-Q1 FY14-Q2 FY14-Q3 FY14-Q4
80.40 21.38 11.87 4.55 9.10
Expected
Expenditure (INR
Cr) – Confirmed in
the MTR Mission
Total (INR Cr) 186.27 24.51 101.27 121.29 93.30
National 50.51 5.19 21.71 23.47 18.05
Gujarat 64.97 6.59 27.12 34.35 26.43
Odisha 46.49 6.18 21.25 3216 24.76
West Bengal 24.27 6.55 31.19 31.18 24.09
Disbursement (USD m) Actual & Expected 40.87 3.20 7.05 15.76 18.36
Disbursement Lag (USD m) Actual & Expected - 39.53 - 59.05 - 63.87 - 52.66 - 43.40
Disbursement Lag (month) Actual & Expected 9 months 13 months 14 months 11 months 9 months
13. Even if this conservative level of expenditure (and consequent disbursement) materializes, the project will
catch up the original estimate of disbursement by March 2014 (at least in Indian Rupee terms, even if not
in US Dollars). However, this will need greater performance of the NPMU, the SPMUs and the PEAs.
Issue of Savings due to currency fluctuation
14. Disbursement had been low primarily because of slow project implementation (no concrete progress
between two periods of September 2010 and March 2011; and February-May 2012). However, a
contributing reason, even if not a primary reason, is the currency fluctuation. The original disbursement
estimates were prepared considering US$1 will be equivalent to INR 44.37 in 2010 and INR 46.33 in
2013. The actual equivalence had been between INR 50 to 58 (and INR 60 now in July 2013). If the
currency remained stable, disbursement would be US$ 47 m (22%) instead of US$ 38 m (17%) by March
2013 – a relative difference of almost 20%.
15. On the issue of allocating the savings, the task team has had discussion at state and GOI levels during
January 2013. Follow up discussions on this occurred during the MTR mission. The SICOM and the
SPMUs in Gujarat and Odisha proposed a revision in the overall allocation for the project owing to the
following: (i) a number of activities and sub-activities experienced increase in cost due to high bid
premium where procurement is already concluded, and similar bid premium is expected in the contracts
yet to be awarded; (ii) a number of sub-activities and tasks are proposed for expansion given the demand
and necessity for these. The Bank team is agreeable to all such proposals provided these are agreed by the
SICOM GC and the respective Project States. A formal decision on this is expected by August 2013 or
latest before the time of revised budget estimates for FY14 by GOI (November 2013). It is expected that
savings will be allocated to different project activities including those which has experienced price
escalation.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 9 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
115
Table A9.3: Disbursement Performance –February 2013
Disbursement by Quarter Cumulative Disbursement
Quarter Original(US$) By FY
(US$ m) REVISED
FY Projection
Actual(US$) By FY
(US$ m)
Original (US$ m)
ACTUAL (US$ m)
Forecast (Original)
Forecast (Revised)
ACTUAL
Q2-FY-2011 - - 11,007,229
- 11.01 - - -
Q3-FY-2011 2,580,000 - - 2.58 11.01 1.16% - 4.96%
Q4-FY-2011 5,150,000 7.73 - 15.0 1,590,444 12.60 7.73 12.60 3.48% - 5.68%
Q1-FY-2012 11,590,000 - 979,809 19.32 13.58 8.70% - 6.12%
Q2-FY-2012 6,430,000 - 847,033 25.75 14.42 11.60% - 6.50%
Q3-FY-2012 4,040,000 - 2,011,457 29.79 16.44 13.42% - 7.40%
Q4-FY-2012 8,080,000 30.14 - 10.0 1,498,108 5.34 37.87 17.93 17.06% - 8.08%
Q1-FY-2013 18,180,000 - 2,809,068 56.05 20.74 25.25% - 9.35%
Q2-FY-2013 10,100,000 - 3,603,366 66.15 24.35 29.80% - 10.97%
Q3-FY-2013 4,750,000 - 8,833,616
70.90 33.18 31.94% - 14.95%
Q4-FY-2013 9,500,000 42.53 - 20.0 5,552,275 20.80 80.40 38.73 36.22% - 17.45%
Q1-FY-2014 21,380,000 - 2,129,328 101.78 40.87 45.86% - 18.41%
Q2-FY-2014 11,870,000 - Further $4 m expected Q1
113.65 51.20% -
Q3-FY-2014 4,550,000 -
118.20 53.25% -
Q4-FY-2014 9,100,000 46.90 - 55.0
127.30 97.75 57.35% - 44.04%
Q1-FY-2015 20,480,000 -
147.78 66.58% -
Q2-FY-2015 11,370,000 -
159.15 71.70% -
Q3-FY-2015 4,550,000 -
163.70 73.75% -
Q4-FY-2015 9,100,000 45.50 - 65.0
172.80 162.75 77.85% -
Q1-FY-2016 20,480,000 -
193.28 87.08% -
Q2-FY-2016 11,370,000 -
204.65 92.20% -
Q3-FY-2016 5,190,000 -
209.84 94.54% -
Q4-FY-2016 12,120,000 49.16 -
221.96 100.00% -
TOTAL 221,960,000 221.96 40,861,733
221.96 33.25 100.00% 100.00% 14.98%
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 9 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
116
Table A9.4: Progress on Procurement – as of May 31, 2013
Type of Procurement Packages
Original Total w/o Community Contracts
Revised Total including Community
Contracts
Award by Q4-FY13
Additional Targeted by Q1-FY14
Additional Targeted by Q2-FY14
Additional Targeted by Q3-FY14
N ($m) N ($m) N ($m) N ($m) N ($m) N ($m)
Overall Project
Total 557 188.75 706 260.59 376 115.43 173 70.40 106 71.02 13 35.56
Goods & Equipment 261 34.76 328 49.03 217 17.35 62 11.97 38 20.38 6 17.78
Works; S & I; CC 170 127.92 183 161.09 70 75.61 61 48.08 36 23.04 5 -
Consultancies 126 26.07 129 32.25 60 12.18 31 6.15 25 17.62 1 17.78
Comm. Contracts - - 66 18.21 29 10.29 19 4.19 7 9.98 1 -
Component 1 (National)
Total 112 56.41 139 62.27 54 21.57 41 15.11 11 25.58 - -
Goods & Equipment 49 11.95 60 16.24 28 1.89 24 5.29 3 9.07 - -
Works; S & I; CC 26 34.82 29 32.54 11 16.86 7 7.14 2 8.53 - -
Consultancies 37 9.64 32 11.20 9 2.28 8 2.50 6 6.42 - -
Comm. Contracts - - 18 2.28 6 0.54 2 0.18 - 1.57 - -
Component 2 (Gujarat)
Total 102 44.31 175 79.94 129 44.94 27 11.06 14 18.00 13 35.56
Goods & Equipment 58 8.79 98 12.63 90 6.40 3 0.36 4 5.00 6 17.78
Works; S & I; CC 21 29.08 34 57.50 15 29.71 13 7.71 2 5.00 5 -
Consultancies 23 6.44 26 4.80 13 1.60 8 1.96 5 5.00 1 17.78
Comm. Contracts - - 17 5.02 11 7.23 3 1.05 3 3.00 1 -
Component 3 (Odisha)
Total 234 34.22 267 54.53 146 22.17 46 17.11 75 16.82 - -
Goods & Equipment 101 10.94 115 16.76 70 7.57 16 4.84 29 5.78 - -
Works; S & I; CC 95 17.95 92 25.38 40 7.66 22 10.40 30 7.41 - -
Consultancies 38 5.33 46 8.87 29 5.85 5 0.38 12 2.68 - -
Comm. Contracts - - 14 3.52 7 1.08 3 1.49 4 0.95 - -
Component 4 (West Bengal)
Total 109 53.81 125 63.85 47 26.75 59 27.12 6 10.62 - -
Goods & Equipment 53 3.08 55 3.40 29 1.49 19 1.48 2 0.53 - -
Works; S & I; CC 28 46.07 28 45.67 4 21.37 19 22.84 2 2.10 - -
Consultancies 28 4.66 25 7.39 9 2.45 10 1.32 2 3.52 - -
Comm. Contracts - - 17 7.39 5 1.45 11 1.48 - 4.47 - -
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 9 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
117
Table A9.5: Expenditure & Disbursement Projections
Component Expenditure Head
Estimated
Contract
Amount as
per PP
Contracted
Amount for
actual
contracts
awarded
Difference
of Contract
Price and
Estimates
Estimated
Cost of
Contracts
to be
awarded
Actual for
Awarded +
Estimates
for Other
Contracts
Payments
Made up to
31st March
2013
Total
expenditure
to be
incurred
after March
2013
National
Works 15,581.08 7,664.13 -8.59 7,672.72 15,572.49 3,057.13 12,515.36
Goods 7,400.23 754.69 -38.12 792.81 7,362.11 461.54 6,900.57
Consultancy 5,038.03 679.92 -271.48 951.40 4,766.55 102.01 4,664.54
Delivery Linked IOC - - - - 10,177.16 1,141.90 9,035.26
Project Management IOC - - - - 2,863.62 405.45 2,458.17
Total 28,019.34 9,098.74 -318.19 9,416.93 40,741.93 5,168.03 35,573.90
Gujarat
Works 28,133.16 15,934.71 3,293.06 12,641.65 31,426.22 3,640.67 27,785.55
Goods 5,681.51 2,923.70 1,693.28 1,230.42 7,371.79 704.18 6,640.51
Consultancy 2,160.14 719.54 -5.07 724.61 2,155.07 515.24 1,639.83
Delivery Linked IOC - - - - - - -
Project Management IOC - - - - - - -
Total 35,974.81 19,577.95 4,981.27 14,596.68 40,953.08 4,860.09 36,065.89
Odisha
Works 12,398.11 323.11 22.29 300.82 12,420.40 1,176.11 10,924.29
Goods 8,140.76 3,081.07 154.00 2,927.07 8,294.76 1,235.27 7,057.49
Consultancy 3,990.92 2,479.25 24.58 2,454.67 4,010.50 1,333.74 2,676.76
Delivery Linked IOC - - - - 2,126.45 260.09 1,866.36
Project Management IOC - - - - 2,089.28 461.69 1,627.59
Total 24,529.79 5,883.43 200.87 5,682.56 28,941.39 4,466.90 24,152.49
West
Bengal
Works 25,000.50 9,675.74 -988.58 10,664.32 24,074.66 1,083.49 22,991.17
Goods 1,530.93 813.25 74.13 739.12 1,559.66 632.80 926.86
Consultancy 3,125.03 1,252.60 172.57 1,080.03 3,227.60 260.20 2,967.40
Delivery Linked IOC - - - - - 548.20 1,704.88
Project Management IOC - - - - - 412.06 1,600.56
Total 29,656.46 11,741.59 -741.88 12,483.47 28,861.92 2,936.74 30,113.91
Overall
Project
Works 81,112.85 33,597.69 2,318.18 31,279.51 83,493.77 8,957.40 74,216.37
Goods 22,753.43 7,572.71 1,883.29 5,689.42 24,588.32 3,033.79 21,525.43
Consultancy 14,314.12 5,131.31 -79.40 5,210.71 14,159.72 2,211.19 11,948.53
Delivery Linked IOC - - - - 12,303.61 1,950.19 12,606.50
Project Management IOC - - - - 4,952.90 1,279.20 5,686.32
Total 118,180.40 46,301.71 4,122.07 42,179.64 139,498.32 17,431.76 125,906.19
Disbursement Scenarios
(Definitions)
Best Case -
No slippage from procurement schedule for all contracts, and all contracts milestones
Second Best -
Some slippage from procurement schedule, but no slippage on contract milestones
Most Probable -
Substantial slippages on procurement schedule, some recovered through improved contract management
Low Case -
Substantial slippages on procurement schedule; low recovery through contract management
Lowest Deemed Case -
Substantial slippages on procurement schedule, and very low recovery through contract management
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 9 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
118
(Continued/Page 2) Table A9.5: Expenditure & Disbursement Projection
Component Expenditure Head
Total
expenditure
to be
incurred
after March
2013
Q4-FY13 Up to
FY13 Q1-FY14 Q2-FY14 Q3-FY14 Q4-FY14 FY14
National
Works 12,515.36 139.03 3,196.16 465.07 697.01 1,318.18 1,556.80 4,037.06
Goods 6,900.57 196.44 657.98 139.85 1,195.88 614.10 2,179.43 4,129.26
Consultancy 4,664.54 18.52 120.53 72.01 140.31 562.87 1,128.47 1,903.66
Delivery Linked IOC 9,035.26 249.96 1,391.86 749.87 749.87 749.87 795.98 3,045.59
Project Management IOC 2,458.17 68.84 474.29 206.53 206.53 206.53 217.42 837.01
Total 35,573.90 672.79 5,840.82 1,633.34 2,989.61 3,451.54 5,878.10 13,952.59
Gujarat
Works 27,785.55 345.68 3,986.35 1,177.24 2,441.39 5,198.48 4,897.38 13,714.51
Goods 6,640.51 26.47 730.65 238.19 2,845.73 2,714.44 14.68 5,813.04
Consultancy 1,639.83 - 515.24 72.02 310.55 540.14 265.85 1,188.56
Delivery Linked IOC - - - - - - - -
Project Management IOC - - - - - - - -
Total 36,065.89 372.14 5,232.23 1,487.46 5,597.67 8,453.06 5,177.91 20,716.11
Odisha
Works 10,924.29 218.15 1,394.26 724.96 1,228.71 1,861.92 1,661.20 5,476.79
Goods 7,057.49 72.81 1,308.08 423.55 914.79 2,787.55 733.58 4,859.46
Consultancy 2,676.76 140.08 1,473.82 437.55 383.01 261.97 519.60 1,602.14
Delivery Linked IOC 1,866.36 44.54 304.63 133.63 133.63 133.63 149.25 550.14
Project Management IOC 1,627.59 47.62 509.31 142.86 142.86 142.86 142.12 570.70
Total 24,152.49 431.04 4,897.94 1,586.06 2,526.51 4,911.44 2,914.38 11,938.39
West
Bengal
Works 22,991.17 472.44 1,555.93 1,617.98 3,228.30 5,445.73 4,679.11 14,971.11
Goods 926.86 4.47 637.27 50.11 547.46 87.70 42.36 727.63
Consultancy 2,967.40 33.37 293.57 100.11 139.56 168.38 386.98 795.03
Delivery Linked IOC 1,704.88 39.70 587.90 119.10 119.10 119.10 127.04 484.34
Project Management IOC 1,600.56 37.26 449.31 111.77 111.77 111.77 119.22 454.52
Total 30,113.91 510.28 3,447.02 1,999.06 4,146.19 5,932.67 5,354.70 17,432.63
Overall
Project
Works 74,216.37 1,175.30 10,132.70 3,985.25 7,595.41 13,824.31 12,794.49 38,199.47
Goods 21,525.43 300.18 3,333.97 851.71 5,503.86 6,203.78 2,970.05 15,529.39
Consultancy 11,948.53 191.97 2,403.16 681.70 973.43 1,533.36 2,300.90 5,489.39
Delivery Linked IOC 12,606.50 334.20 2,284.39 1,002.60 1,002.60 1,002.60 1,072.27 4,080.07
Project Management IOC 5,686.32 153.72 1,432.92 461.16 461.16 461.16 478.76 1,862.23
Total 125,906.19 1,986.25 19,418.02 6,705.92 15,259.97 22,748.72 19,325.09 64,039.71
Disbursement Scenarios
(in US Dollars)
Best
Case 4.12 38.74 4.12 8.68 28.52 24.97 79.99
Second
Best 4.12 38.74 3.92 8.49 20.49 27.20 60.10
Most
Probable 4.12 38.74 3.51 8.22 19.79 25.77 57.29
Low
Case 4.12 38.74 3.20 7.43 18.40 22.77 51.79
Lowest
Case 4.12 38.74 3.20 7.05 15.76 18.36 44.37
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 9 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
119
(Continued/Page 3) Table A9.5: Expenditure & Disbursement Projection
Component Expenditure Head
Total
expenditure
to be
incurred
after March
2013
Up to
FY13 FY14 Q1-FY15 Q2-FY15 Q3-FY15 Q4-FY15 FY15
National
Works 12,515.36 3,196.16 4,037.06 1,693.10 1,643.12 1,552.09 1,242.97 6,131.28
Goods 6,900.57 657.98 4,129.26 1,755.82 83.98 174.86 560.21 2,574.87
Consultancy 4,664.54 120.53 1,903.66 1,063.55 962.05 709.48 7.28 2,742.37
Delivery Linked IOC 9,035.26 1,391.86 3,045.59 888.18 888.18 888.18 868.02 3,532.56
Project Management IOC 2,458.17 474.29 837.01 239.21 239.21 239.21 234.50 952.12
Total 35,573.90 5,840.82 13,952.59 5,639.86 3,816.54 3,563.82 2,912.98 15,933.19
Gujarat
Works 27,785.55 3,986.35 13,714.51 3,436.57 2,744.26 2,306.84 2,160.36 10,648.04
Goods 6,640.51 730.65 5,813.04 801.00 - - - 801.00
Consultancy 1,639.83 515.24 1,188.56 194.55 127.14 50.41 26.70 398.80
Delivery Linked IOC - - - - - - - -
Project Management IOC - - - - - - - -
Total 36,065.89 5,232.23 20,716.11 4,432.12 2,871.41 2,357.25 2,187.06 11,847.84
Odisha
Works 10,924.29 1,394.26 5,476.79 1,491.14 1,386.58 1,201.13 650.16 4,729.01
Goods 7,057.49 1,308.08 4,859.46 1,168.50 138.51 787.55 3.07 2,097.62
Consultancy 2,676.76 1,473.82 1,602.14 452.43 295.50 61.86 51.06 860.85
Delivery Linked IOC 1,866.36 304.63 550.14 180.50 180.50 180.50 188.09 729.60
Project Management IOC 1,627.59 509.31 570.70 140.63 140.63 140.63 148.60 570.50
Total 24,152.49 4,897.94 11,938.39 3,112.07 1,820.58 2,050.53 704.29 7,687.48
West
Bengal
Works 22,991.17 1,555.93 14,971.11 2,735.85 2,249.34 1,257.98 528.15 6,771.33
Goods 926.86 637.27 727.63 89.83 42.37 62.57 - 194.77
Consultancy 2,967.40 293.57 795.03 384.16 382.53 316.70 293.78 1,377.17
Delivery Linked IOC 1,704.88 587.90 484.34 142.92 142.92 142.92 168.26 597.02
Project Management IOC 1,600.56 449.31 454.52 134.13 134.13 134.13 157.97 560.35
Total 30,113.91 3,447.02 17,432.63 3,486.89 2,951.29 1,914.30 1,148.16 9,500.63
Overall
Project
Works 74,216.37 10,132.70 38,199.47 9,356.67 8,023.30 6,318.04 4,581.65 28,279.66
Goods 21,525.43 3,333.97 15,529.39 3,815.14 264.85 1,024.97 563.28 5,668.25
Consultancy 11,948.53 2,403.16 5,489.39 2,094.68 1,767.23 1,138.45 378.83 5,379.19
Delivery Linked IOC 12,606.50 2,284.39 4,080.07 1,211.60 1,211.60 1,211.60 1,224.37 4,859.18
Project Management IOC 5,686.32 1,432.92 1,862.23 513.97 513.97 513.97 541.07 2,082.97
Total 125,906.19 19,418.02 64,039.71 16,670.93 11,459.82 9,885.90 6,952.49 44,969.14
Disbursement Scenarios
(in US Dollars)
Best
Case 38.74 79.99 22.18 14.84 12.80 9.00 58.82
Second
Best 38.74 60.10 24.37 23.33 20.10 14.71 82.51
Most
Probable 38.74 57.29 20.58 19.91 17.57 12.76 70.81
Low
Case 38.74 51.79 16.26 17.76 16.40 11.96 62.38
Lowest
Case 38.74 44.37 12.56 15.87 15.32 11.22 54.97
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 9 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
120
(Continued/Page 4) Table A9.5: Expenditure & Disbursement Projection
Component Expenditure Head
Total
expenditure
to be
incurred
after March
2013
Up to
FY13 FY14 FY15 Q1-FY16 Q2-FY16
Q3-FY16
and Q4-
FY16
FY16
National
Works 12,515.36 3,196.16 4,037.06 6,131.28 828.00 828.00 552.00 2,207.99
Goods 6,900.57 657.98 4,129.26 2,574.87 - - - -
Consultancy 4,664.54 120.53 1,903.66 2,742.37 - - - -
Delivery Linked IOC 9,035.26 1,391.86 3,045.59 3,532.56 827.68 827.68 551.79 2,207.15
Project Management IOC 2,458.17 474.29 837.01 952.12 225.07 225.07 150.05 600.20
Total 35,573.90 5,840.82 13,952.59 15,933.19 1,880.75 1,880.75 1,253.83 5,015.33
Gujarat
Works 27,785.55 3,986.35 13,714.51 10,648.04 2,033.60 1,034.50 9.23 3,077.33
Goods 6,640.51 730.65 5,813.04 801.00 - - - -
Consultancy 1,639.83 515.24 1,188.56 398.80 23.58 17.33 11.56 52.47
Delivery Linked IOC - - - - - - - -
Project Management IOC - - - - - - - -
Total 36,065.89 5,232.23 20,716.11 11,847.84 2,057.18 1,051.83 20.79 3,129.80
Odisha
Works 10,924.29 1,394.26 5,476.79 4,729.01 240.40 169.87 90.06 500.33
Goods 7,057.49 1,308.08 4,859.46 2,097.62 27.60 - - 27.60
Consultancy 2,676.76 1,473.82 1,602.14 860.85 39.30 21.13 13.27 73.69
Delivery Linked IOC 1,866.36 304.63 550.14 729.60 203.28 203.28 135.52 542.07
Project Management IOC 1,627.59 509.31 570.70 570.50 164.54 164.54 109.69 438.77
Total 24,152.49 4,897.94 11,938.39 7,687.48 307.30 191.00 103.33 601.63
West
Bengal
Works 22,991.17 1,555.93 14,971.11 6,771.33 291.11 291.11 194.07 776.29
Goods 926.86 637.27 727.63 194.77 - - - -
Consultancy 2,967.40 293.57 795.03 1,377.17 293.78 282.99 185.06 761.83
Delivery Linked IOC 1,704.88 587.90 484.34 597.02 218.93 218.93 145.96 583.82
Project Management IOC 1,600.56 449.31 454.52 560.35 205.66 205.66 137.11 548.43
Total 30,113.91 3,447.02 17,432.63 9,500.63 1,009.49 998.69 662.19 2,670.37
Overall
Project
Works 74,216.37 10,132.70 38,199.47 28,279.66 3,393.10 2,323.48 845.36 6,561.94
Goods 21,525.43 3,333.97 15,529.39 5,668.25 27.60 - - 27.60
Consultancy 11,948.53 2,403.16 5,489.39 5,379.19 356.66 321.45 209.88 887.99
Delivery Linked IOC 12,606.50 2,284.39 4,080.07 4,859.18 1,249.89 1,249.89 833.26 3,333.04
Project Management IOC 5,686.32 1,432.92 1,862.23 2,082.97 595.27 595.27 396.85 1,587.40
Total 125,906.19 19,418.02 64,039.71 44,969.14 5,254.71 4,122.28 2,040.14 11,417.13
Disbursement Scenarios
(in US Dollars)
Best
Case 38.74 79.99 58.82 6.80 5.34 -14.60 -2.46
Second
Best 38.74 60.10 82.51 11.17 8.78 -26.21 -6.25
Most
Probable 38.74 57.29 70.81 9.71 7.57 -9.02 8.26
Low
Case 38.74 51.79 62.38 9.05 7.05 6.09 22.18
Lowest
Case 38.74 44.37 54.97 8.41 6.60 22.00 37.01
Annex 10
Detailed List of Agreed Actions at MTR
121
1. The main text of the Aide Memoire presents (in Section K, paragraph 53-54) presents the major agreements.
However, during the MTR, several other smaller agreements were reached. All these agreements (major or
minor) are described below.
2. A further detailed list of agreements has been described in Annex 4 (Activity-wise Summary of Progress). All
PEAs are especially requested to prepare an action taken report with respect to these detailed actions listed in
Annex 4, and include as such in the Quarterly Progress Reports due for the periods ending September 2013
and December 2013.
Table A10.1. Agreements on the Overall Project (All Components)
Issues Agreements on Next Step Responsibility Due Date
Implementation Delays: Several
activities in the Project were
delayed compared to original
schedule.
All activities (even with the past
delay) could still be completed by
December 2014, or latest by March
2015. There is a clear need to
maintain recent improvement in
project performance.
Mid-Term Evaluation Reports from SICOM and SPMUs
suggested a few small deletion of activities, without
affecting the Project Objectives and targets for
beneficiaries. All were agreed by the World Bank.
SICOM GC to formally endorse these.
MoEF/ GC of
SICOM.
August
31, 2013
The above deletions (or reduction of scope of activities)
will be reflected in the Revised Procurement Plan.
SICOM and all
SPMUs
September
30, 2013
No procurement award will be made in the project after
December 2013 (except for the MRCI works in Gujarat,
and several agreed consultancies/studies).
SICOM and all
SPMUs
Monthly -
December
30, 2013
Focus on timely completion of contracts already awarded
(worth US$ 140 m), and ensure that no slippage in
contract progress happens.
SICOM, all
SPMUs, all
PEAs
Monthly -
March 31,
2014
Slow Disbursement: Current
disbursement remains lower than
originally anticipated (US$39 m
compared to US$80 anticipated at
approval of the project). Although
disbursement in FY13 (US$21m)
has been an improvement, this is
yet not able to bridge the
disbursement lag created due to
earlier slow implementation.
Project should aim to implement without any delay the
current annual plan for FY13-14 which envisages an
expenditure of INR 480 crores. The desired and
minimum disbursement estimate for FY14 is US$ 57m
and US$ 45m respectively.
SICOM and
All SPMUs
Quarterly-
December
30, 2013
Monitoring and ensuring that all agreed procurement
actions are completed as per the procurement schedule
agreed in February 2013; including close monitoring of
intermediate steps for procurement.
SICOM and
All SPMUs
Monthly -
September
30, 2013
World Bank to revise and communicate the Value
thresholds and prior-review thresholds for procurement of
works, goods and services.
World Bank June 15,
2013.
Done.
Price and Physical variation: The
initial estimates of physical and
price variation were $6.24m and
$20.87m respectively. The
procurement plan items alone have
experienced price variation of
$23m by March 2013. Current
physical variation is $ 6m. These
already use the planned
contingencies (in INR). Further
physical variations have been
proposed.
Additional list of physical variation, indicating the order
of priorities will be prepared and submitted for SICOM
GC and State Government approval.
SICOM /
SPMUs
August
15, 2013
The project was planned for US$285.67 m (with World
Bank reimbursing US$222 m @77.7%). Based on the
currency rate fluctuation, additional physical variations
proposed by the 3 SPMUs and SICOM up to an amount
of INR 360 crore can be added within the project size
(US$285.67m).
MOEF /
SICOM GC
August
31, 2013
MOEF/SICOM GC shall review and approve the list of
additional physical variation, based on information
provided by SICOM and the 3 SPMUs.
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 10 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
122
Issues Agreements on Next Step Responsibility Due Date
Once approved by SICOM GC, the additional items
should be reflected in the next revision of the
Procurement Plan, and submitted to Bank for no-
objection.
SICOM September
30, 2013
Need to reaffirm objectives of
the project among all PEAs.
Many PEA officials are not aware
of the purpose and objectives of
the project (possibly owing to staff
turnover issues); and are
implementing the project activities
in routine sector-specific manner.
SICOM to take lead and organize orientation of all new
staff of PEAs. SICOM should depute a team consisting of
communication specialists and subject specialists to
organize monthly review meetings and quarterly
orientation sessions with all PEAs.
SICOM
(Communicati
on Cell)
Monthly -
December
31, 2013
Additional round of dissemination of project objectives,
scope of the project including the very important
“integration objectives”.
All SPMUs September
30, 2013
Table A10.2. Additional Specific Agreements on Component 1 (National Component)
Issues Agreements on Next Step Responsibility Due Date
Budget and annual plan of
expenditure in FY13-14. The
current budget allocation is only
INR 125 crores although the
planned expenditure is INR 480
crores. The current contract
commitments cannot be serviced.
MOEF/SICOM GC needs to facilitate sufficient budget
release to SICOM (including for onward fund flow to
SPMUs). The current plan for seeking additional budget
at RE stage (November 2013) is not sufficient. The
current budget is sufficient to pay for contracts up to
September 2013, and additional budget is required
starting from September 2013.
SICOM GC /
MOEF
August
31, 2013
November
30, 2013
Completing the Mid-Term
Evaluation Report(s). There is a
delay in preparing and sharing the
MTE Report for the national
component and for the project as a
whole.
SICOM will prepare and share with World Bank, the
Mid-Term Evaluation report for Component 1.
SICOM June 2013.
Done.
Review comments on SICOM’s mid-term evaluation
report will be shared with SICOM. [Within 7 days from
receiving the Report from SICOM.]
World Bank June 27,
2013.
Done.
Based on Mid-Term Evaluation Reports for all 4
components of the Project, a consolidated overall mid-
term evaluation report will be prepared and shared with
the World Bank (and also on the websites of the 4
implementing agencies).
SICOM July 10,
2013.
Done.
Capacity of the SICOM: Several
positions at SICOM remain vacant;
and there is need for additional
capacity. The most important
issues are: (i) absence of an
additional project director, (ii)
absence of the head of HR and
administration functions, (iii) non-
performance of the communication
unit, (iv) lack of an HR appraisal
system, and (v) additional
requirement of subject specialists.
An additional project director should be appointed to
support the National Project Director. This has already
been much delayed in spite of repeated agreements.
SICOM August
31, 2013
A senior officer/professional to be recruited to head the
administration and HR function (potentially through the
HR services agency).
SICOM August
31, 2013
HR systems including performance appraisal processes
should be established. For this, SICOM will hire HR
consultants’ services.
SICOM September
30, 2013
The entire communication cell is defunct. At least 2 more
staff including a head of communication cell should be
appointed (through the HR services agency).
SICOM August
31, 2013
Additional professional staff, if approved by SICOM GC
to be recruited (through the HR services agency).
SICOM September
30, 2013
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 10 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
123
Issues Agreements on Next Step Responsibility Due Date
ICZM Plan process guidelines:
The draft guidelines need to be
finalized, and communicated to the
states.
NCSCM has undertaken substantial efforts in recent
months to prepare the guidelines. NCSCM to finalize the
guidelines, including incorporating World Bank
comments related to (i) inserting assessment of the
environmental and social impacts of the plan itself, and
(ii) generation of resources and money for conservation
of the ecological resources.
NCSCM August
31, 2013.
Expert Panel on ICZM
Planning: While preparation and
adoption of ICZM Plans is the
work of the State Governments,
there is a need to engage
internationally renowned experts
(other than who are already
engaged) to advise the officials of
the States with case studies of
successful implementation
elsewhere in the World.
NCSCM will identify a list of international experts along
with a list of the best known success stories of adoption
and implementation of the ICZM approaches. In
discussion with SICOM, a panel of experts will be
contracted to advise the state teams engaged in
preparation and adoption of ICZM plans.
NCSCM December
31, 2013
Terms of reference for the expert advisory panel will be
prepared, and will include provision of expert support to
MOEF on a variety of CRZ cases.
NCSCM November
30, 2013
Mapping of ESAs: NCSCM has
started the work in May 2013 as
agreed, with an aim to deliver the
outputs starting from September
2013, but completion schedule is
not clear.
NCSCM should prepare and implement a schedule for
completing the ESA mapping works for the entire
country, including procurement of consultants
(institutions and NGOs).
NCSCM August
31, 2013
Implementation delays related to
research by partner institutions of
NCSCM. As an added activity,
given the need and interest in the
country, NCSCM will need to
undertake additional research on
the environmental/ecological
impacts from large-scale sea weed
cultivation.
NCSCM has reviewed, appraised and agreed to the
research proposals from 4 partner institutions.
Transferring the first tranche funds for these should be
completed without any further delay (also ensuring that
these partner institutions implement all agreed financial
management norms and standards).
NCSCM and
National
Partner
Institutions of
NCSCM
August
31, 2013
The remaining planned research activities (over and
above the current research activities) of NCSCM by itself
and through national partner institutions will start
immediately, so that the first tranche of funds could be
transferred to these partner institutions.
NCSCM August
31, 2013
NCSCM will prepare a plan and schedule for assessing
impacts of sea weed cultivation; and share with SICOM
and the World Bank.
NCSCM August
31, 2013
Implementation progress of
MSSRF has not been adequate and
needs closer monitoring.
MSSRF has prepared a revised plan showing the
expected dates of completion for each of the tasks and
sub-tasks. This needs to be closely monitored to ensure
that no further delay takes place.
MSSRF and
SICOM
Monthly –
up to
December
31, 2013
Implementation progress of the
Dandi ESA (by GEC) needs to be
closely monitored to avoid any
delay including in the outputs of
the consultants preparing the plan.
The consultants need to be supported and encouraged to
deliver outputs of high quality in time. Otherwise, it will
be impossible to undertake the planned activities during
the remaining project period.
SICOM with
GEC
Monthly –
up to
September
30, 2013
As far as possible, procurements (based on the plan to be
agreed among all stakeholders) to be initiated before
December 2013.
GEC December
31, 2013
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 10 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
124
Issues Agreements on Next Step Responsibility Due Date
National Capacity Building Plan:
Although discrete capacity
building activities and training
programs are being organized,
there is a need to revise and
prepare a full-fledged National
Capacity Building Plan and
implement it.
SICOM should prepare a comprehensive national
capacity building plan, by revision of the current plan and
covering all national and state government officials who
are involved in management of the coastal and marine
areas.
SICOM August
31, 2013
If needed for the above, SICOM should engage expert
consultants.
SICOM August
31, 2013
For implementation of the revised national capacity
building plan, SICOM will engage a consultancy firm or
institution on a long-term basis. This will be over and
above engagement of the NCSCM partner institutions for
organizing training and workshops (which are part of the
plan).
SICOM August
31, 2013
Monitoring and evaluation processes need augmentation.
Recruitment of a suitable
evaluation team is delayed, and
must be completed.
SICOM will continue regular project monitoring
activities including verification of progress of
implementation at sub-project sites;
SICOM Monthly –
December
31, 2013
Full operation of a comprehensive web-based project
monitoring system (after testing is complete in August
2013). All PEAs and SPMUs to be provided hands on
training on this.
SICOM September
30, 2013
Procurement of the Evaluation Consultants to be
completed by September 2013 (the first Evaluation
Report should be available by December 2013).
SICOM September
30, 2013
Table A10.3. Additional Specific Agreements on Component 2 (Gujarat State Component)
Issues Agreements on Next Step Responsibility Due Date
Finalizing the mid-term
evaluation reports. Draft reports
have been prepared, and need to be
finalized incorporating suggestions
from the World Bank.
Finalizing the mid-term evaluation report (including the
list of activities that should be considered for dropping or
reduction in scope).
SPMU June 30,
2013.
Done.
A generic template for proposing activities to be
expanded or included in the Project should be prepared
and shared with the SPMU.
World Bank June 15,
2013.
Done.
Preparing a list of activities, in order of priorities of the
Governments, that should be considered for expansion or
inclusion in the project.
SPMU July 15,
2013.
Done.
Reports from individual PEAs to be revised and finalized
(including details of community contracts).
PEAs with
SPMU support
August
15, 2013
Slow Expenditure; completing
procurement; and efficient
contract management: Current
expenditure remains lower than
originally anticipated (INR 64
crore compared to INR 225 crore
anticipated at approval of the
project). The planned expenditure
in FY13-14 is INR 112 crore. This
[Same as agreed in February 2013] Monitoring and
ensuring that the planned procurement including award of
community contracts (with cumulative targets of awards
worth US$54m by May 2013, US$73m by September
2013, and US$90m by December 2013/ January 2014).
SPMU and all
PEAs
Monthly –
December
31, 2013
SPMU will ensure that all procurements are completed by
December 2013, and except for the case of the Marine
Oceanrium and the specialized consultancies, no
procurement will happen after December 2013.
SPMU Monthly –
up to
December
31, 2013
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 10 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
125
Issues Agreements on Next Step Responsibility Due Date
needs to be ensured.
Except for the marine oceanarium
and the agreed special
consultancies later, all major
procurement ($70m) is completed
by June 2013.
Contract management needs to be
strengthened in light of delay in the
contracts for sewerage.
[Same as agreed in February 2013] Finalize bidding
documents (with expert inputs as needed) and organize
prospective bidders' meet for the MRCI
SPMU September
30, 2013
Discussion with all PEAs to improve contract
management (especially when large works contracts are
involved), and preparing a plan to avoid time and cost
overrun.
SPMU
(and PEAs)
September
30, 2013
Prepare monthly expenditure projections for FY13-14,
and submit to SICOM to accelerate the process of
transfer of funds to SPMU.
SPMU August
31, 2013
ICZM Plan: Draft ToRs are
available. Support consultants are
being selected (and will be in place
by July 2013). The plan
preparation process now needs to
be accelerated.
Support consultants will be selected and be in place. SPMU September
30, 2013
With help from the support consultants, a detailed
schedule of plan preparation (including stakeholder
engagement and specific studies) will be prepared and
shared.
SPMU October
30, 2013
Additional target for mangrove
plantation. The concerned PEAs
have already progressed very well
in terms of achieving the current
target of 16,500ha. An additional
target of 10,000ha can be achieved.
SPMU will discuss with the relevant agencies the plans
for planting additional areas. The World Bank had
already agreed to the proposal from SPMU to include
areas in the Gulf of Khambat and on the Suarashtra coast
to be considered for this purpose, using community
engagement and community contract processes similar to
what has been adopted for the Gulf of Kachchh.
SPMU August
31, 2013
SPMU will formally allocate works to PEAs for
achieving additional targets in the Gulf of Khambat and
on the Suarashtra coast.
SPMU September
30, 2013
MNP will prepare an evaluation report of mangrove
plantation (result, processes, and adherence to cost
norms) undertaken using force account.
MNP and
SPMU
August
31, 2013
Based on the review of the evaluation report from MNP,
World Bank will agree to cover an additional 3,000ha of
mangrove plantation within the MNP where remoteness
prevents community contracting.
World Bank September
15, 2013
SPMU capacity needs
augmentation. Several positions
remain vacant due to staff turnover
and related issues.
SPMU will revise the salary package to be offered for
each staff/consultant position to reflect the market better.
SPMU August
31, 2013
SPMU will send a list of positions to be recruited through
the SICOM appointed HR service consultants, if needed.
SPMU August
31, 2013
The proposed HR and performance appraisal system of
SICOM will be replicated for the SPMU.
SPMU October
31, 2013
Post-review of procurements during FY12-13 has pointed out
certain systematic issues which
need to be addressed, especially at
the PEA level.
World Bank will share detailed findings of the post-
review process for procurements that took place in FY12-
13.
World Bank June 20,
2013.
Done.
SPMU will respond to the findings, and as applicable
strengthen the procurement processes at SPMU and at
PEAs.
SPMU August
31, 2013
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 10 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
126
Table A10.4. Additional Specific Agreements on Component 3 (Odisha State Component)
Issues Agreements on Next Step Responsibility Due Date
Finalizing the mid-term
evaluation reports. Draft reports
have been prepared, and need to be
finalized incorporating suggestions
from the World Bank.
Finalizing the mid-term evaluation report (including the
list of activities that should be considered for dropping or
reduction in scope).
SPMU June 30,
2013.
Done.
A generic template for proposing activities to be
expanded or included in the Project should be prepared
and shared with the SPMU.
World Bank June 15,
2013.
Done.
Preparing a list of activities, in order of priorities of the
Governments, that should be considered for expansion or
inclusion in the project.
SPMU July 15,
2013.
Done.
Reports from individual PEAs to be revised and finalized
(including details of community contracts).
PEAs with
SPMU support
August
15, 2013
Slow Expenditure; completing
procurement; and efficient
contract management: Current
expenditure remains lower than
originally anticipated (INR 44
crore compared to INR 158 crore
anticipated at approval of the
project). The planned expenditure
in FY13-14 is INR 124 crore. This
needs to be ensured.
Almost all major procurement
($44m) is complete, except a case
of rebidding for sea vessel.
Contract management needs to be
strengthened to avoid future
delays.
[Same as agreed in February 2013] Monitoring and
ensuring that the planned procurement including award of
community contracts (with cumulative targets of awards
worth US$34m by March 2013, US$50m by June 2013,
US$51m by September 2013 and US$52m by December
2013).
SPMU and all
PEAs
Monthly –
December
31, 2013
SPMU will ensure that all procurements are completed by
December 2013, and no procurement will happen after
December 2013.
SPMU Monthly –
December
31, 2013
Discussion with all PEAs to improve contract
management (especially when large works contracts are
involved), and preparing a plan to avoid time and cost
overrun.
SPMU
(and PEAs)
September
30, 2013
Prepare monthly expenditure projections for FY13-14,
and submit to SICOM to accelerate the process of
transfer of funds to SPMU.
SPMU August
31, 2013
In view of repeated cases of unreasonable delay in
awarding contracts after bid evaluation –SPMU should
prepare a clear communication for PEAs (referring to the
MoU between SPMU and PEAs), to be sent by the
Steering Committee.
SPMU &
SPMU SC
August
31, 2013
ICZM Plan: Draft ToRs are
available. Scope of work for
preparation of shoreline
management plans has been
prepared. The plan preparation
process now needs to be
accelerated.
A detailed schedule of plan preparation (including
stakeholder engagement and specific studies) will be
prepared and shared.
SPMU September
30, 2013
Procurement of specialized consultants, if planned should
be initiated.
SPMU October
31, 2013
Post-review of procurements during FY12-13 has pointed out
certain systematic issues which
need to be addressed, especially at
the PEA level.
World Bank will share detailed findings of the post-
review process for procurements that took place in FY12-
13.
World Bank June 20,
2013.
Done.
SPMU will respond to the findings, and as applicable
strengthen the procurement processes at SPMU and at
PEAs.
SPMU August
31, 2013
There had been a case of “price negotiation” and there are
associated issues involved in this case. SPMU will
respond specifically along with PEAs as to why this
should not be treated as a case of mis-procurement.
SPMU with
Wildlife
Department
(PEA)
August
31, 2013
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 10 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
127
Table A10.5. Additional Specific Agreements on Component 4 (West Bengal State Component)
Issues Agreements on Next Step Responsibility Due Date
Finalizing the mid-term
evaluation reports. Draft reports
have been prepared, and need to be
finalized incorporating suggestions
from the World Bank.
Finalizing the mid-term evaluation report (including the
list of activities that was agreed during the MTR
discussions to be considered for dropping or reduction in
scope).
SPMU April 30,
2013.
Done.
A generic template for proposing activities to be
expanded or included in the Project should be prepared
and shared with the SPMU.
World Bank June 15,
2013.
Done.
Preparing a list of activities, in order of priorities of the
Governments, that should be considered for expansion or
inclusion in the project.
SPMU July 15,
2013.
Done.
Reports from individual PEAs to be revised and finalized
(including details of community contracts).
PEAs with
SPMU support
August
15, 2013
Slow Expenditure; completing
procurement; and efficient
contract management: Current
expenditure remains lower than
originally anticipated (INR 30
crore compared to INR 232 crore
anticipated at approval of the
project). The planned expenditure
in FY13-14 is INR 95 crore. This
needs to be ensured.
A major concern is the relative
lack of completion of procurement.
The current award is worth $28
million, while about $35m is yet to
be awarded. Potential further
procurement delays need to be
proactively avoided. It will be a
challenge to complete the
scheduled procurement by
September and December2013.
Contract management needs to be
strengthened in light of delay in the
contracts for sewerage, drainage
and electricity distribution.
[Same as agreed in February 2013] Monitoring and
ensuring that the planned procurement including award of
community contracts (with cumulative targets of awards
worth US$28m by March 2013, US$38m by June 2013,
US$53m by September 2013 and US$61m by December
2013).
SPMU and all
PEAs
Monthly –
December
31, 2013
Finalize bidding documents, agree on the sustainability
model, and initiate bidding process for the ZSI museum.
SPMU August
31, 2013
Finalize the design and soil testing arrangements for the
cyclone shelters, such that the requisite works could be
completed by July 31, 2013 (see below).
SPMU
(and PEA)
August
15, 2013
Advertise bids for the works of the 25 cyclone shelters by
September 30, 213.
SPMU September
30, 2013
SPMU will inform the World Bank if the above is
achievable, otherwise these cyclone shelters will be
dropped from the project.
SPMU August
31, 2013
SPMU would confirm that the pending cases of bid
evaluation and award for equipment for IESWM were
completed in time.
SPMU August
31, 2013
The designs, scope of work, and sustainability plans for
the Fish Auction Centre at Digha Mohana will be
finalized reflecting the need to achieve certification
standards for all aspects of handling, storage, auction and
transport of fish (and not only the auction hall) in final
agreement with the Fisheries Department and the
Fisherpersons’ Cooperative.
SPMU,
Fisheries
Department
September
30, 2013
World Bank already agreed during MTR that the
Fisheries Department (or any other suitable agency of the
State Government) can be nominated as PEA in place of
the Fisheries Development Corporation. SPMU will need
to send a communication to Bank formally attaching
details of the relevant financial management
arrangements.
SPMU,
Fisheries
Department
September
30, 2013
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 10 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
128
Issues Agreements on Next Step Responsibility Due Date
An agreement will be signed among SPMU, the PEA (the
Fisheries Department) and the Fisheries Cooperative
describing the objectives of attaining environmental
certification for the entire facility, environmental goals,
respective responsibilities and arrangements for
implementation, operation and maintenance (after these
are agreed by SICOM and the World Bank)
SPMU,
Fisheries
Department
August
15, 2013
Based on agreeable plans and agreements above (to be
reviewed and confirmed by World Bank), the bids for
works contracts should be advertised without delay.
SPMU,
Fisheries
Department
August
31, 2013
SPMU will inform the World Bank if the above is
achievable, otherwise the Fish Auction Centre will be
dropped from the project.
SPMU August
31, 2013
SPMU will reconfirm the targets for livelihood activities
in Sagar Island; and prepare (with support from the
partner NGOs) a schedule and plan for completing CBO
contracts (tripartite contracts) with all CBOs (covering at
least 15,000 households) by December 2013.
SPMU August
31, 2013
Damages to private and public assets created (even if
unavoidable) by the drainage contracts need to be
repaired and reinstated. SPMU will instruct the PEA to
this effect.
SPMU June 15,
2013.
Done.
Prepare monthly expenditure projections for FY13-14,
and submit to SICOM to accelerate the process of
transfer of funds to SPMU.
SPMU August
31, 2013
ICZM Plan: The plan preparation
process now needs to be initiated.
A detailed schedule of plan preparation (including
stakeholder engagement and specific studies) will be
prepared and shared.
SPMU September
30, 2013
Procurement of specialized consultants, if planned should
be initiated.
SPMU October
31, 2013
Post-review of procurements during FY12-13 has pointed out
certain systematic issues which
need to be addressed, especially at
the PEA level.
World Bank will share detailed findings of the post-
review process for procurements that took place in FY12-
13.
World Bank June 20,
2013.
Done.
SPMU will respond to the findings, and as applicable
strengthen the procurement processes at SPMU and at
PEAs.
SPMU August
31, 2013
SPMU capacity needs
augmentation. Several positions
remain vacant due to staff turnover
and related issues.
SPMU will revise the salary package to be offered for
each staff/consultant position to reflect the market better.
SPMU August
31, 2013
SPMU will send a list of positions to be recruited through
the SICOM appointed HR service consultants.
SPMU August
31, 2013
The proposed HR and performance appraisal system of
SICOM will be replicated for the SPMU.
SPMU October
31, 2013
Annex 11
Activity-wise Progress of reaching Beneficiaries in the Project
129
1. The project has a target to directly benefit 1.1 million people, of which 50% are women. Target for benefits
induced by knowledge activities are much higher – 7.65 million directly, and 35 million people indirectly.
2. At MTR, it was not possible to provide an estimate of recipients of benefits from knowledge activities
(primarily due to absence of an evaluation), although by inference the reach may already be substantial.
3. The following is a summary of direct beneficiaries of the project. The overall progress is 560,283 persons of
which 229,691 are women (41%). The project has already reached 51% of the targeted direct beneficiaries.
4. Note that the following estimate in table A11.1: (i) is based on progress mid-term evaluation reports
submitted by the implementing agencies and the PEAs; (ii) but the does not include where clear numbers are
not available, or where the numbers need verification in the opinion of the MTR team.
Table A11.1: Activity-wise Summary of Beneficiaries in the Project at MTR
Co
mp
on
ent
Su
b-
Co
mp
on
ent
Act
ivit
y
Sub-Activity
Direct Beneficiaries
Target Achievement
Remarks
Total Women Total Women
1 A 1 A: Levelling surveys 0 0 Data to be verified
B: Aerial Photography Data to be verified
C: Shoreline Change maps Data to be verified
D: Collation of satellite imageries Data to be verified
E: Detailed erosion mapping Data to be verified
0 0
1 A 2 A: Tidal data surveys for major
and minor ports
0 0 Data to be verified
B: Astronomical tide surveys at
intermediate minor ports
Data to be verified
C: Final analyses Data to be verified
0 0
1 A 3 A: Photogrammetry and DEM 0 0 Data to be verified B: Hazard Line Data to be verified C: Ground marking Hazard Lines Data to be verified
0 0
Sub-Component 1A – Sub-Total 0 0
1 B 1 A: Identification of ESAs 0 0 Data to be verified
B: Ground surveys/verification Data to be verified
C: Analysis, mapping 0 0 Data to be verified
1 B 2 A: Planning and management of
Dandi ESA
3,937 1969 - 41 SHGs formed with 15
members with a family size of
5.5 each. 125 locals given solar
training. 60 households
connected to water pipe. Data
includes other activities
B: Planning and management of
Vedaranyam ESA
3180 1546
C: Planning and management of
Vembanad ESA
- -
7,117 3,515
Sub-Component 1B – Sub-Total 7,117 3,515
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 11 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
130
Co
mp
on
ent
Su
b-
Co
mp
on
ent
Act
ivit
y
Sub-Activity
Direct Beneficiaries
Target Achievement
Remarks
Total Women Total Women
1 C 1 Mapping of coastal sediment cells
and sub-cells
435 130
435 130
Sub-Component 1C – Sub-Total 435 130
1 D 1 Establishment and Operation of
NCSCM
500 165
500 165
1
D 2 A: Research program entirely by
NCSCM
1757 553
B: Research Program of NCSCM
with Calcutta University
0 0
C: Research Program of NCSCM
with KIIT
0 0
D: Research Program of NCSCM
with Andhra University
0 0
E: Research Program of NCSCM
with MSSRF
0 0
F: Research Program of NCSCM
with Anna University
0 0
G: Research Program of NCSCM
with CESS
0 0
H: Research Program of NCSCM
with Karnataka Fisheries
University
0 0
1D2I: Research Program of
NCSCM with Goa University
0 0
J: Research Program of NCSCM
with Mumbai University
0 0
K: Research Program of NCSCM
with Gujarat Vidyapeeth
0 0
L: Research Program of NCSCM
with CEPT University
0 0
1757 553
Sub-Component 1D – Sub-Total 2257 718
1 E 1 A: National Capacity Building
Plan
19 2
19 2
Sub-Component 1E – Sub-Total 19 2
Component 1 - Total 9,828 4,365
2 A 1 ICZM Plan 0 0
0 0
Sub-Component 2A – Sub-Total 0 0
2 B 1 Capacity building of Gujarat
Pollution Control Board
3 0
2 Capacity building of Gujarat
Environment and Ecology
Research Foundation
24 7
3 Capacity building of
Bhaskaracharya Institute of Space
Application and Geo-Informatics
11 3
38 10
Sub-Component 2B – Sub-Total 38 10
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 11 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
131
Co
mp
on
ent
Su
b-
Co
mp
on
ent
Act
ivit
y
Sub-Activity
Direct Beneficiaries
Target Achievement
Remarks
Total Women Total Women
2 C 1 A: Marine Oceanarium at
Dwarka, by the Forest and
Environment Department
0 0
B: Mangrove plantation by
Gujarat Ecology Commission
1220
604
C: Mangrove and shelterbelt
plantation by Kachchh Circle
D: Mangrove and shelterbelt
plantation by Marine National
Park & Sanctuary (MNPS)
E: Coral reef generation by the
Forest and Environment
Department
0 0 Data to be verified
1220 604
2 C 2 A: Preparation and
implementation of oil spill
management plan for the Gulf of
Kachchh – Gujarat Maritime
Board
0 0
B: Environmental sanitation of
Jamnagar city, by the Jamnagar
Municipal Corporation
291,119 145,560 - Assuming 55% of population
benefitted based on the physical
progress on ground
291,119 145,560
2 C 3 A: Eco-tourism and related
livelihood improvement activities
by the Marine National Park
0 0
B: Livelihood improvement
activities by the Gujarat Ecology
Commission
23,952 11,976 - 283 SHGs formed each with 15
members and with a household
size of 5.5 each. Data includes
community mobilisers, staff
23,952 11,976
Sub-Component 2C – Sub-Total 316,291 158,140
Component 2 - Total 316,329 158,150
3 A 1 A: ICZM Plan 2,502,272
(revised:
3,150,338)
1,250,654
(revised:
1,574,687)
0 0 3.
25,02,272 1,250,654 0 0
Sub-Component 3A – Sub-Total 25,02,272 1,250,654 0 0
3 B 1 Capacity building for Odisha
State Pollution Control Board
(OSPCB)
260
(revised:
159)
148
(revised:
23)
19
8 - 12 staff employed out of 50
assuming out of which 30% are
women. 7 out of 37 short term
engagement generated by
construction of green building
out of which 2 are women
260 148 19 8
2 Capacity building of Chilika
Development Authority (CDA)
1,039
(revised:
20,016)
113
(revised:
10,004)
10,012 5003 - 12 (planned 16) research
persons trained out of which
25% (3) are women. Assuming
50% of 20,000 (population of
fisher folk in Chilika are
benefitted through increased
better conservation and
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 11 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
132
Co
mp
on
ent
Su
b-
Co
mp
on
ent
Act
ivit
y
Sub-Activity
Direct Beneficiaries
Target Achievement
Remarks
Total Women Total Women
management of resources. Out
of which 50% are women.
1,039 113 10,012 5003
3 Regional Coastal Process Studies
(Activity)
187
(revised:
45)
71
(revised:
14)
45 14
187 71 45 14
Sub-Component 3B – Sub-Total 100,076 5025
3 C
1 A: Protection of Olive Ridley
Turtles & other Aquatic Wildlife
by Chilika Development
Authority
257 79
B: Conservation of archaeological
and cultural heritage
6,000 2000
C: Shoreline protection at Pentha
village by the Water Resources
Department
25
0
D: Mangrove plantation by Forest
and Environment Department
662 320
E: Mangrove plantation by
Community Groups
0 0 Data to be verified
6,944 2,399
3 C 2 Environmental sanitation of
coastal town of Paradip by
Paradip Municipal Corporation
30
5
30 5
3
C 3 A: Provision of cyclone shelters
by Disaster Management
Authority
10357 4900 - Capacity building of local
community and short term
laborers employed for
construction
B: Support to fishing
communities in developing small-
scale industrial and marketing
activities by the EP&M, Office of
the Director of Industries
2,555 1,278 - 30 SHG’s formed and with 15
members with a family size of
5.5 each. Data includes
community mobilisers and
trainers
C: Livelihood improvement
support by the Fisheries
Department
69,600 34,800 - 637 SHG’s formed with 15
members with a family size of
5.5 each. Data includes
community mobilisers and short
term laborers
D: Biodiversity and sensitive
habitat based livelihood
improvement by Forest
Department
12 3
E: Support to fisher people
groups in developing small-scale
tourism activities by the Tourism
Department
0 0 Data to be verified
82,524 40,981
Sub-Component 3C – Sub-Total 89,498 43,385
Component 3 –-Total 189,574 46,006
INDIA Integrated Coastal Zone Management Project (P007985)
Annex 11 to Aide Mémoire: Mid-Term Review Mission, May-June 2013
133
Co
mp
on
ent
Su
b-
Co
mp
on
ent
Act
ivit
y
Sub-Activity
Direct Beneficiaries
Target Achievement
Remarks
Total Women Total Women
4 A 1 ICZM Plan 0 0
0 0
Sub-Component 4A – Sub-Total 0 0
4 B 1 Capacity Building of Bio-
Chemistry Department, Kolkata
University
20 7
20 7
2 Capacity Building for IESWM 10 1
10 1
Sub-Component 4B – Sub-Total 30 8
4 C 1 A: Mangrove plantation by Forest
Department
5082 2237 - 924 members in 7 SHGs. 8% of
the SHG members are women
B: Rehabilitation of Marine
Aquarium at Digha by the ZSI
150 26 - 4 trainings organized
5232 2263
4 C 2 A: Sewerage system and
environmental sanitation of
Digha by the PHED
20 0
B: Cleaning and improvement of
Digha beach
15 4
C: Solid Waste Management
System at Digha
20 2
D: Drainage System at Digha 658 256 - Assuming the percentage
benefit of 13% of the population
(based on the progress of work
on the ground)
E: Fish auction center at Digha
by the Fisheries Development
Corporation
0 0
F: Distribution of grid electricity
in Sagar Island by the SEDCL
16,670 8285
17,383 8,547
4 C 3 CBO coordinated livelihood
improvement and market access
for Sagar Island
21,872 10,354 - 3968 SHG members with a
family size of 5.5 each
- Out of 294 SHGs, 251 are
women SHGs and assuming
with a female representation of
2.75 in the family
- Data includes community
mobilizers
Sundarban Affairs Department-
Environmental Improvement of
Sagar
0 0
Sundarban Affairs Department-
Other Ecotourism Activity at
Sagar Island
15 3
Construction of multipurpose
cyclone shelter by DMD
20 5
21,907 10,362
Sub-Component 4C – Sub-Total 44,522 21,172
Component 4 – Total 44,552 21,180