INDEX

Sr. No. Particulars Page No.

1 Leaders 2014 – 15 2

2 Club History 3

3 Our Club 4

3 Board of Directors 5

4 Club members in District Team 6

5 Charter Member’s List 7

6 Club Data – List of Member’s 8

7 Classifications (Filled & Unfilled Classifications) 10

8 Club Membership Trend 18

9 Summery of Projects 2014 - 15 19

10 Projects- Director Reports (Activity so far, with plan for the Year) 34

11 Participation & Co-hosting 36

12 TRF Goals & Achievement 37

13 TRF Contributions (CRS) 38

14 RI Dues 39

15 District Dues 42

16 Magazine Dues 44

17 Audited Accounts - Club & Trust 45

18 Budget - Club & Trust 48

19 Club Bylaws 50

20 Planning Guide 61

1

Leaders 2014 – 15

Rotary International President

RTN. GARY C. K. HUANG

Rotary District 2140 Governor

RTN. AJAY GUPTA

Assistant Governor

RTN. ANAND GHATE

District Secretary

RTN. HEMANT JAGTAP

Club President

RTN. SUHAS NANDANVAR

Club Secretary

RTN. RANJANA SAWE

2

Our Club

Charter Date : Dec 24, 2013

Club ID/District ID : 85503/3140

Meeting Place :

ConferenceHall, Kalabhavan,

Balkum Bhivandi Rd,

Balkum,Thane-400607.

Meeting Day &Time : Friday at 7:30 PM

Club Website : rcthanenewcity.com

3

Club History

• The 133rd club of the premium district 3140,

of the Rotary International

• 1st Rotary Club in the city of Thane was started in 1958

• Over the years in 2014 the city of Thane had 21 rotary clubs.

• ROTARY CLUB OF THANE NEWCITY is 22nd rotary club ,

near the suburbs of Mumbai.

• ROTARY CLUB OF THANE NEWCITY prime operational area is

along the Ghodbunder road, an industrial & upcoming residential part of Thane,

blessed with the nature’s gifts like lakes and parks

• Club was chartered on 24th Dec 2013 and was formally presented the charter

in its charter ceremony on 20th Jan 2014

4

Board Of Directors for Year 2014/15

5

Designation Name

1 President Suhas Nandanvar

2 Secretary Ranjana Sawe

3 President Elect 2015/16 Chandrashekhar Bendre

4 IPP Nilesh Jaywant

5 Treasurer Snehal Raole

6 Sergeant in Arm Rajeev Sawe

7 Dr- Club Admin I Anant Gadre

8 Dr- Membership Rajeev Sawe

9 Dr- Public Relation V S Shankar

10 Dr- Service Projects- Vocational Deepak Patil

11 Dr- Service Projects- Medical Abhijit Deshpande

12 Dr- Service Projects- Non Medical Sanjay Rane

13 Dr-Service Projects- International Chandrashekhar Bendre

14 Dr- Service Projects- Youth Rasika Pawse

15 Dr- TRF Vinit Gadkari

16 Dr- E-Administrator Debashish Mukherjee

17 Dr- Corporate Social Responsibility Kishor Bhalerao

18 Thrust Areas Chairperson Amol Palaskar

19 Dr- Service 14 chair Anita Mukherjee

Club Members In District Team

6

Name Post

1 Anant Gadre Member – Legal Cell

DC-3 (Z5 & Z6)

Non-Medical-IV Legal

Guidance

2 Sachin Khedekar Co-Chair Z-5 Club Admin V

Club Received Charter on December 24, 2013

7

Charter Members’s List

S.N. Name Joined

1 Amol Palaskar 2013

2 Anant Gadre 2013

3 Chandrashekhar Bendre 1989

4 Debasish Mukherjee 2013

5 Deepak Patil 2013

6 Kiran Rane 2013

7 Kishor Masurkar 2013

8 Kishor Bhalerao 2013

9 Madhuri Kango 2013

10 Maya Nandanvar 2013

11 Rajeev Sawe 2007

12 Ranjana Sawe 2013

13 Rasika Pawse 2013

14 Sachin Khedekar 2013

15 Snehal Raole 2013

16 Suhas Nandanvar 2005

17 Vinit Gadkari 2007

Club Data

8

Club Number: 85503

Active and Honorary Members 23 record(s)

Membership

ID Last Name First Name Admitted

Member

Type

1670654 Bendre Chandrasekar 24-Dec-2013 Member

8857869 Bhalerao Kishor 20-Jan-2014 Member

8986208 Deshpande Abhijit 01-Jul-2014 Member

6721600 Gadkari Vinit 24-Dec-2013 Member

6145851 Gadre Anant 24-Dec-2013 Member

8790607 Kango Madhuri 24-Dec-2013 Member

6812312 Khedekar Sachin 24-Dec-2013 Member

8790563 Khedekar Varsha 24-Dec-2013 Member

5250535 Masurkar Kishor 24-Dec-2013 Member

8823100 Mukherjee Anita 20-Jan-2014 Member

8790574 Mukherjee Debasish 24-Dec-2013 Member

6506493 Nandanvar Suhas 24-Dec-2013 Member

8790603 Nandanvar Maya 24-Dec-2013 Member

Contd…

9

Club Data

Club Number: 85503

Active and Honorary Members 23 record(s)

Membership

ID Last Name First Name Admitted

Member

Type

8790584 Palaskar Amol 24-Dec-2013 Member

8790590 Patil Deepak 24-Dec-2013 Member

8790585 Pawse Rasika 24-Dec-2013 Member

8986218 Pradhan Jayasen 01-Oct-2014 Member

9107028 Rane Sanjay 05-Dec-2014 Member

8790450 Rane Kiran 24-Dec-2013 Member

8790553 Raole Snehal 24-Dec-2013 Member

6812310 Sawe Rajeev 24-Dec-2013 Member

8790554 Sawe Ranjana 24-Dec-2013 Member

8986212 Shankar V 01-Jul-2014 Member

8790584 Palaskar Amol 24-Dec-2013 Member

8790585 Pawse Rasika 24-Dec-2013 Member

Filled Classification List

10

Sr. No. Name Classification

1 Sachin Khedekar Engineering & Marketing

2 Suhas Nandanvar Engineering Consultant

3 Rajeev Sawe Interior Designing

4 Dr. Varsha Khedekar Dental Surgery

5 Vinit Gadkari Shipping Logistics

6 Anant Gadre Legal Practice

7 Deepak Patil Electrical Consultancy

8 Madhuri Kango Transport Administration

9 Kishor Masurkar Infrastructural Development

10 Chandrashekhar Bendre Marketing Management

11 Debashish Mukherjee Digital Agency

12 Kiran Rane Charter Accountancy Tax Practice

13 Snehal Raole Charter Accountancy & Teaching Accountant

14 Amol Palaskar Microbiology & Pharmaceuticals

15 Maya Nandanvar Natural Resource Supply

16 Rasika Pawase Freight Forwarding

17 Ranjana Sawe Investment Consultancy

18 Anita Mukherjee Human Resource Management

19 Kishor Bhalerao Recruitment & Placement

Contd…

Filled Classification List

11

Sr. No. Name Classification

20 Abhijit Deshpande Charter Accountancy

21 Sanjay Rane Shipping Logistics

22 V. S. Shankar Investment Banker

23 Jayasen Pradhan Civil Consultant & Finance Management

Unfilled Classification

12

Sr. No. Details

1 A/c & Refrigeneration Services

2 Advertising

3 Agrochemical Mfg.

4 Analytical Instruments Mfg.

5 Achitect & Interior Designer

6 Architecture

7 Architecture (Ind)

8 Armed Forces

9 Asbestos & Cement Dist.

10 Astrology Consultancy

11 Auto Industry IT

12 Autobobile Components Mfg.

13 Automobile Consultancy

14 Bakery Industry

15 Banking

16 Beautician

17 Bio Medical Instrumentation

18 Builder/Developers

19 Building Material Supply

20 Cable Mfg.

21 Catering

22 Central Excise Consultancy

23 Central Goovernment Service

24 Chemical Plkant Fabrication

Contd…

Unfilled Classification

13

Sr. No. Details

25 Chemical Research

26 Civil Engineer Contractor

27 Corporate Training

28 Cultural Event Consultancy

30 Diagnostic Media Mfg.

31 Diagnostic Distribution

32 Diamonds & Gem Dealer

33 Elec. Motor Dealership

34 Electrical Panel Mfg.

35 Electromedical Equipememnt Mfg.

36 Electronic Media

37 Engineering- Automobile

38 Engineering- Chemical

39 Engineering- Electrical

40 Engineering- Marine

41 Engineering-Mechanical

42 Engineering- Metallurgy

43 Engineering – Textile

44 Entertainment Ind. Consultancy

45 Environ Edu. Consultancy

46 Event Managemnt Consultancy

47 Executive Search

48 Family Physician

49 Fengshui Consultancy

50 Fine Arts Contd…

Unfilled Classification

14

Sr. No. Details

25 Chemical Research

26 Civil Engineer Contractor

27 Corporate Training

28 Cultural Event Consultancy

30 Diagnostic Media Mfg.

31 Diagnostic Distribution

32 Diamonds & Gem Dealer

33 Elec. Motor Dealership

34 Electrical Panel Mfg.

35 Electromedical Equipememnt Mfg.

36 Electronic Media

37 Engineering- Automobile

38 Engineering- Chemical

39 Engineering- Electrical

40 Engineering- Marine

41 Engineering-Mechanical

42 Engineering- Metallurgy

43 Engineering – Textile

44 Entertainment Ind. Consultancy

45 Environ Edu. Consultancy

46 Event Managemnt Consultancy

47 Executive Search

48 Family Physician

49 Fengshui Consultancy

50 Fine Arts

Contd…

Unfilled Classification

15

Sr. No. Details

51 Flexible Packaging

52 Forestry

53 Frozen Food Retailing

54 Govt. Approved Valuation

55 Grocery Trading

56 Health & Hygiene Industry

57 High Speed Steel Trading

58 Hortculture

59 Hospitality

60 Human Resources

61 Insurance-General

63 Interior Designing

64 Internet & digital Publishing

65 Jewellers

66 Journalism

67 Land Developers

68 Law-Civil

69 Law- Company Law

70 Law- Crime

71 Law- Labour

72 Law- Taxation

73 Library Science

74 Market Research

75 Marketing Consultancy

76 Medical Practice- Ayurvedic Contd…

Unfilled Classification

16

Sr. No. Details

77 Medical Practice- Homeopathy

78 Medicine – Cadiology

79 Medicine – Chest

80 Medicine- Dermatology

81 Medicine – Gastroenterology

82 Medicine – General

83 Medicine – Microbiology

84 Medicine – neurology

85 Medicine – Pathology

86 Medicine – psychology

87 Medicine- Radiology

88 Mfg. & Suppliers of Fabrics

89 Newspaper Publication

90 Orthodentist

91 Packaging Consultancy

92 Paints & Chemical Mfg.

93 Pesticide Mfg.

94 Petroleum Products Training

95 Pharmaceuticals Mfg.

96 Police Officer ( Crime)

97 Power Engineering

98 Practicising Company Secretary

99 Print Media

100 Printing Industry

Contd…

Unfilled Classification

17

Sr. No. Details

101 Quality Inspection Consultancy

102 Rain Water Harvesting

103 Readymade Garment Retailing

104 Research & Development

105 Retired - Defence Services

106 Social Forestry

107 Social Service Consultancy

108 Soft Drink Distribution

109 Steel Forging

110 Sugery - Cancer

111 Surgery – ENT

112 Surgery – Laproscopy

113 Surgery - neonatal & Pediatrics

114 Surgery – Neurosurgery

115 Surgery – Ophthalmology

116 Surgery – Orthopedics

117 Tele Communication

118 Textile Chemical Mfg.

119 Textile Trading

120 Tourism & Travel Consuktancy

121 Vastu Consultancy

122 Visual Medis

Club Membership Trend

18

Members as on Members's

count Left Joined

15-Jun 2014 34

4+1

Nil

Late Chandu Bhosekar

Nitin Mahulkar

Sunder Raman

Manisha Mirwankar

Sunil Nair

1-Jul 2014 29 Nil

2

Abhijit Deshpande

V S Shankar

1-Aug 2014

31 Nil

1

Sanjay Rane

1-Sep 2014 32 Nil Nil

1-Oct 2014 32 10 * 1

Jayasen Pradhan

1-Nov 2014 23 Nil Nil

1-Dec 2014 23 Nil Nil

* Charter President – Dr Nilesh Jaywant, Vice President – Dr. Kanchan Jaywant,

Sandeep Sawant, Ravindra Deshmukh, Nikhil Datar, Atul Birla, Suresh Mohite, Ramesh

Hasabnis, Nitin Mirwankar, Pawan Menon

Summary of Projects in 2014-15

19

Sr.No. Month Project Avenues

E X E C U T E D

1 July Rotary Annapoorna Day Non Medical

2 August Aid to Adivasi School at Wada Non Medical- Happy

School

3 September Free Medical Checkup Camp for

Hepatitis B & C Medical

4 October Rotary Annapoorna Day Non Medical

5 November Donation of Laptop to Wagle Police

Station

Non Medical-

Community Service

6 December Club picnic to Srishti Farm at

Wasind Club Service- fellowship

Summary of Projects in 2014-15

20

Sr.No. Month Project Avenues

P L A N N E D

7 January

Vocational Excellence Award Community Service

Charter Night Club Service- Fellowship

Donation of Cloths to a small

village of 175 people in Jawhar

Taluka

Non Medical-

Community Service

8 February

Dental Check up camp Medical

Donation of 20 Bicycles to Studants

of school at Wada

Non Medical-

Community Service

9 March Free Medical Checkup Camp for

Hepatitis B & C Medical

10 April

Personality Development & Career

Guidance Seminar for School

Students

Youth

11 May Training MS Office to school

Students Youth

12 June Cataract Detection Camp Medical

Report of Projects Executed In The Current Year - 1

• Our club provided supple hygienic food to 550 children of Abhinav Bal Vidya

Mandir at Bhivandi.

• This school is in the labour class area.

• Parents are unable to provide dietary food to the children.

• This project was actively participated by 8 club members and school

authorities , who personally distributed the food packets and shared the meal

with them.

• All the members contributed Rs 525/- each.

21

Rotary Annapurna Day 1

Date: Tuesday 1st July 2014

22

Rotary Annapurna Day 1

Date: Tuesday 1st July 2014

Report of Projects Executed In The Current Year - 2

• We distributed items like Note books, Story books, Color Boxes, Games like

Cricket, Football, Skipping Ropes, Rings & Educational Charts, Electric Goods

like Ceiling Fans, Tube lights & even Biscuits for every student.

• The way School Management, teachers & students welcomed us, & the

gratitude they expressed after receiving these items was really touching, which

also made us proud of our service to the community from Rotary Platform

• 11 club members visited the school for the project.

23

Aiding G.A. Patil Vidya Mandir –

Adivasi Schools at Sagaon, WADA

Date: Saturday 16th August 2014

24

The details of this project are as under.

1 We received donation of Rs. 5000/- each from following well-wishers for purchase of total 100 dozens notebooks & 10 dozens crayon color boxes.

Mrs Madhavi Ambre-

Mrs Neeta Bakade

Miss VandanaPurohit

2 We received Story books in English & Marathi from following well-wishers.

Bhupendra Mestry

Mrs Anita Rao

Miss VandanaPurohit

3 Following Members of our club donated books.

Rtn Maya Nandanvar

Rtn ChandaBendre

Rtn Anita Mukherjee

Rtn Kanchan Jaywant

Rtn Deepak Patil

4 Rtn Deepak Patil Also donated following electrical goods

Crompton make Ceiling Fans – 4 nos

Tube light with fitting – 10 nos

5 Sports items were donated by following members

Rtn Chanda Bendre- Cricket Bat, Tennis & Rubber Balls, Skipping Ropes, Rings

Rtn Nilesh Jaywant – CriketBat,Stumps& Ball

Rtn Debashish Mukherjee – Foot balls – 4 nos with pump

Rtn Chanda Bendre Also donated various Educational Charts

6 Sahil Nandanvar provided 2 biscuit packet (Tiger & Orange) each to all 280 Students.

The Total cost of project i.e. items donated is Rs, 62,166/-

Report of Projects Executed In The Current Year - 2

Aiding G.A. Patil Vidya Mandir –

Adivasi Schools at Sagaon, WADA

Date: Saturday 16th August 2014

25

Aiding G.A. Patil Vidya Mandir –

Adivasi Schools at Sagaon, WADA

Date: Saturday 16th August 2014

Report of Projects Executed In The Current Year - 3

• The Camp started at 9:00 AM with our team members actively shared responsibilities

to ensure smooth execution of the camp by attending to the following activities :-

– Registration desk

– Sitting arrangement at reception & inside

– Check up hall

– Actual check up

– Announcement & distribution of individual Medical report –

• Our Partners in Service “ Sarthak Jyeshtha Nagrik Sangh of Runwal Estate’

assisted the club members for distribution of leaflets , creating camp awareness&

getting the registration of around 200 people from Runwal Estate. Their members also

actively volunteered during the camp for maintaining discipline. Here I would like to

mention names of Mr. &MrsKhedekar, Mr. Mehta, Mr. Kasar& Mr. Kokane.

• Other 75 members who attended the check up camp were , our club members , their

friends & relatives

• We thank , team of “HEPSFREE India of Dr. Raju Kanakia” for providing well

synchronized non-stop check up from 9:00 AM to 2:00 PM & for providing guidance to

3 people who were detected to be positive during the test.

• Special thanks to our member Rtn Abhijit Deshpande for initiating this Project for

our club.

• This project has turned out to be one of the mega project in ARCOT as total 275

members of society have been benefited.

• We provided free service to the community worth Rs.2,20,000/-

• We had set target of 250, but it exceeded by 25 & thus total 275 people in the

community were benefited.

26

Free Medical Check up Camp for Hepatitis B & C

at Runwal Estate

Date: Tuesday 1st July 2014

27

Free Medical Check up Camp for Hepatitis B & C

at Runwal Estate

Date: Tuesday 1st July 2014

Report of Projects Executed In The Current Year - 4

• Our club provided supple hygienic food to 550 children of Abhinav Bal Vidya

Mandir at Bhivandi.

• This is the same school, where 1stAnnapoorna Day was conducted on July 1.

• This event also was well appreciated by the school authorities & students.

• Active participation of members continued in selection of food , packaging,

transporting , distributing and sharing it with the community of students

• Since we had created awareness of this project we received donation of Rs

5000/-

• Each club member contributed Rs 525/-

28

Rotary Annapurna Day 2

Date: Wednesday1st October, 2014

29

Rotary Annapurna Day 2

Date: Wednesday 1st October, 2014

Report of Projects Executed In The Current Year - 5

• The Laptop was handed over to ACP Salunkhe & his team.

• The intention of donating this laptop was to prepare FIR/Panchnama at site of

complaints& immediate issue of E-copy to complainants.

• Existing practice is to prepare manual report at site in Marathi & then update it

on desktop at police station, which would take 4-5 days, besides lot of time

wasted in follow up by the citizen..

• Donations received from the following members :

30

Donation of LENEVO Laptop to Wagle Police Station

Date: Sunday 3rd November, 2014

Rtn Rajeev Sawe, Rs. 10,000/

Rtn Maya Nandanvar Rs. 5000/

Rtn Jayasen Pradhan. Rs. 2500/

Project provision from club Rs. 5000/

• The Law Enforcement team appreciated Rotarians concern for them.

31

Donation of LENEVO Laptop to Wagle Police Station

Date: Sunday 3rd November, 2014

Report of Projects Executed In The Current Year - 6

• Club had arranged First Family Picnic wherein 34 club members inclusive of

their family members participated.

• Breakfast , Lunch & Evening snacks were enjoyed by all.

• Quiz , Fun , Rain Dance , Singing , Swimming , Boat ride, Sharing activities

extended the fellowship.

• Each club member contributed Rs 1000/-

• Club’s contribution for this much needed activity was Rs 20,000/-

32

Family Picnic of RCTN

At Srishti Farm, Vasind

Date: Sunday 15th November, 2014

33

Family Picnic of RCTN

At Srishti Farm, Vasind

Date: Sunday 15th November, 2014

Rotary Club of Thane Newcity

Programs in year 2014/15

1) This year as a flagship project, the club is adopting two schools- first having 280 children at Sagaon off Bhivandi Wada highway at Ambadi. This school is in 10 km in interior & is run by management comprising of adivasis.

– Besides short supply of educational material, the school is facing acute shortage of water, The water for daily need is to be fetched from a well in vicinity, which is 3 km away from school. The digging borewell is of no use as water table has gone down considerably to industrialization.

– Next the no. of toilet block are inadequate as comparing to number of students. Club will provide additional toilet blocks for children.

– Proper sanitation not attained due to lack of water.

– Club has decided to supply Educational material in phased manner.

– Also the different options are under study to provide suitable water supply scheme.

– Once done, it will solve the daily hardship faced by these 280 children & make their stay in school hygienic & comfortable.

2) Another school having 180 children at Vassori at Wada Vikramgarh Road run by Zilla Parishad. Around 180 adivasi students are getting education here. Being vey backward area, the parents who are farmers of small piece of land, cannot afford to support the education of their children. The children here do not have basic stationary & notebooks with them.

– The science Laboratory & library are empty.

– There is no sports facility. Hence the getting education has become uninteresting for children & is demoralizing factor for teachers.

– Our club has decided to provide Educational stationary, charts, equipment's for science laboratory, ample of good books for library, & other aids to attract children to school & making education interesting. Club is also considering the free medical check camps in both schools.

34

Contd…

Rotary Club of Thane Newcity

Programs in year 2014/15

3) Under Vocational Excellence, the first award from our club shall be given to Mrs Malti

Khedekar, who was Municipal School Head Mistress & is member of Sarthak Jyeshtha

Nagrik Sangh ( our Partners in Service). Recently Mrs Khedekar was felicitated by

Thane Municipal Corporation for her services.

4) In the month of April, lecture shall be arranged on Career Guidance, personality

Development by our Rtn Kishor Bhalerao for the students final year of school at Wada.

5) In the month of January, the school children of Wassori shall be provided with musical

instruments to existing group of folk song singers to enhance their talent.

6) Training of MS office & relevant packages shall be given to students of VIII to X std of

schools at Wada to upgrade their knowledge on operating PCs.

7) Under Service Project-Medical, Dental check up camp shall be arranged in the Month

of Feb for School Children at Wada & Wasoori.

8) Free Hepatitis B & C Camp for Wagle Police Station or JK School Staff.

35

Participation & Co-hosting

36

In DISTRICT EVENTS

PETS

1st TRF seminar

Co-hosted women empowerment seminar on August 14

Co- host for District Seminar for RISE Membership Seminar –Zone V & VI

Co-Host for District Seminar for Fellowship

Rotary Race Day

Rotary Annapoorna Day

Co-hosted as Silver Club for TRF & CSR Grant seminar & felicitation of RI

President Gary Huang on 30th November

In ARCOT

Co-host & participation for Rotary Club of Thane Premium Practical seminar on

‘Self Defence for Girls” in September

Co-host with Rotary Club of Thane Gardenia during Ganpati Festival for

‘NIRMALYA MANAGEMENT”

Co-host with Rotary Club of Thane Urbania for Seminar on ‘Career Guidance

Workshop’

Projects Through Donations

37

Project Donors Club

Contribution Total Amount

Annapurna 1 20,900/- 0 20,900/-

School 62,500/- 0 62,500/-

Hepatitis Camp 2,20,000/- 2,000/- 2,22,000/-

Annapurna 2 20,900/- 0 20,900/-

Wagle Police Station 17,500/- 5000/- 22,500/-

Total 3,41,800/- 7,000/- 3,48,800/-

Budgeted for year

Donors Rs. 4,75,000/-

Club Rs. 25,000/-

Total Rs. 5,00,000/-

TRF Dues – Payment Details

38

RI Dues – Payment Details

39

RI Dues – Payment Details

40

RI Dues – Payment Details

41

District Dues – Payment Details

42

District Dues – Payment Details

43

Magazine Dues – Payment Details

44

Audited Accounts - Club & Trust

45

Audited Accounts - Club & Trust

46

Audited Accounts - Club & Trust

47

Proposed Budget 2014/15

48

( Passed during the Club assembly on 26th July 2014 )

Sr.No

Receipts Rs. Sr.No

Expenses Rs.

1 Collection From Primary Members(29 members @ 14500/- each)

429,500 1 Semi-annual dues ( for 34 Members) - Rs. 1820 @ 2 Times

123,760

2 Collection From Secondary Members (5 members @ 6500 /- each)

32,500 2 District Fund ( For 34 Members) Rs.500/-

17,000

3 Club Projects 500,000 3 Rotary News Magagzine (for 34 members)@480/- per member

16,320

4 Last Year's C/F 153,600 4 Meeting Venue ( Average 24 Members)Rs.1410/- per meeting & total 44 meetings

62,040

5 Refreshments ( Average 24 Members) Rs 1000/- per meeting & 44 meetings

44,000

6 Contribution to ARCOT @ Rs. 500/- per member

17,000

7 Organising Official Event-Installation Total 125 members @ Rs 650/- each

81,250

8 OCV of the Governor Total 100 members @ Rs 650/- each

65,000

9 Club Fellowship 25,000

10 For District Programs Lumpsum

25,000

11 Donations for Projects 475,000

12 Projects from Club Funds 25,000

13 Trust Formation 25,000

14 Misc Contingency 10,630

15 Budgeted Outgoings 987,000

16 Expected surplus 128,600

Total Receipts 1,115,600 Total Expenses 1,115,600

Annual Budget - Club (Revised)

49

Sr No Receipts Amt Rs Sr No Expenses & Provisions Amt Rs

1 Last Year's C/F 153,600 1 Semi Annual Dues Paid for 34 members on 8th July'14 @ Rs 1820/

63,980

2 Actual Collection from Primary members Annual (14+1 Nitin)@ Rs .14500/-

217,500 2 District Fund (For 34 Members) Rs.500/-

17,000

3 New Members joining fees from 4 @ Rs. 1000/-

4,000 3 Rotary News Magagzine (for 34 members)@480/- per member

16,320

4 New members Annual from 4 @ Rs 14500/-

58,000 4 Venue Charges Paid for 20 meetings upto Dec'14 @ Rs 1410/- including 3 BODs & 3 Club Assemblies

28,200

5 Dues from old Primary members 4 @ Rs 14500/-

58,000 5 Refreshments @ Rs 1000/- per meeting for 20 meetings

20,000

6 Dues from old secondary member 1 @ Rs 6500/-

6,500 6 Contribution to ARCOT @ Rs. 750/- per member

17,250

7 Proposed 2 New Primary members @ Rs 15500/-

31,000 7 Organising Official Installation event Total 125 members @ Rs.650/- each

81,250

8 Proposed 2 New Secondary members @ Rs 7500/-

15,000 8 Club Fellowship 20,000

9 Projects 500,000 9 District Programs 15,000

10 Receivables from Old members 9 @ Rs 2776/-

24,984 10 Projects through Donations 341,800

11 Projects from Club Fund 7,000

12 Official Club Visit of the Governor Total 80 members @ Rs 675/- each

54,000

13 Semi Annual R.I Dues for 23 members @ Rs 1820/-

41,860

14 Semi Annual Dues to R.I. Dist & Rotary News for 4 members @ Rs 2776/-

11,104

15 Venue Charges for 22 meetings @ Rs 1410/-

31,020

16 Refreshments @ Rs 1000/- for 22 meetings

22,000

17 Contribution to Arcot @ Rs 250/- for 27 members

6,750

18 Club Fellowship 5,000

19 Dist Functions 10,000

20 Projects from Donations 133,200

21 Projects from Club Fund 18,000

22 Trust Formation 25,000

23 Bad Debts of Old members 9 @ Rs 2776/-

24,984

24 Expected Surplus 57,866

Total Receipts 1,068,584 Total Expenses 1,068,584

Club Bylaws - 2014-15

Article 1 Definitions

1. Board: The Board of Directors of this club.

2. Director: A member of this club’s Board of Directors.

3. Member: A member, other than an honorary member, of this club.

4. Quorum: One-third of the club membership; a majority of directors for the Board.

5. RI: Rotary International.

6. Year: The 12-month period that begins on 1 July.

Article 2 Board

• The governing body of this club shall be the Board consisting of maximum 19 members of this

club, minimum of the President, Immediate Past President, President-Elect, Secretary,

Treasurer, Sergeant At Arms, 9 Directors, Club Trainer, Thrust Area Coordinator, E-

Administrator and Bulletin Editor.

Article 3 Elections and Terms of Office

• Nomination Committee shall consist of the 7 club members who are - President, President

Elect cum Vice President, Immediate Past President, Secretary, & 3 club members who have

been in the Rotary world for more than 5 years.

• The club is in the infant stage & the Rotary knowledge & experience is being imparted to all

the new members.

• Considering this stage will be prevalent for the coming 3 years, it is proposed to have the

incoming BOD thru nomination by the nominating committee.

• Nominating committee shall discuss with the individual of the proposed post, get his consent

before announcing the incoming BOD.

• Nominating committee under the Chairmanship of the President will follow the above

procedure earliest by the 2nd week of December for the incoming Board Of Directors.

• Post 3 years i.e. starting 2014,July 1, ending on 30th June 2017 , the election process will be

reviewed by the outgoing BOD of 2016-17 and placed before the Club Assembly for approval.

50

By laws of the Rotary Club of Thane Newcity

Date: 28th NOVEMBER 2014

Contd…

Club Bylaws - 2014-15

Section 3

• A vacancy on the Board or any office shall be filled by the remaining members of the Board.

Section 4

• A vacancy of any officer-elect position or director-elect position shall be filled by the

remaining members of the Board-elect.

Section 5

Terms of office for each role shall be as follows:

• President -1 year

• President Elect cum Vice-President-1 year

• Director -1 year

• Treasurer -1 year

• Secretary -1 year

• Joint Secretary-1 year

• Sergeant-at-arms -1year

Leadership Plan for this club from 1st July 2014 shall be in progressions for development of

effective leadership as follows:

• President after his or her term shall be Immediate Past President.

• President Elect cum Vice President after his or her term shall be President.

• Secretary after his or her term shall be President Elect cum Vice President.

• Joint Secretary after his or her term shall be Secretary.

• Treasurer after his or her term shall be Joint Secretary.

• Sergeant At Arms after his or her term shall be Treasurer.

.

51

By laws of the Rotary Club of Thane Newcity

Date: 28th NOVEMBER 2014

Contd…

Club Bylaws - 2014-15

Article 4 Duties of the Board

Section 1President

• The president shall preside at club and Board meetings and to perform other duties as

ordinarily pertain to the office of the President.

Section 2 Immediate Past President

• The immediate past president shall serve as a director and to perform other duties as may be

prescribed by the President or the Board.

Section 3 President-elect cum Vice President

• President-elect cum Vice President shall prepare for their year in office and serve as a director

and to perform other duties as may be prescribed by the President or the Board.. He shall

preside at the club and Board meetings in the absence of the President.

Section 4 Director.

• A director shall attend club and Board meetings and to perform other duties as may be

prescribed by the President or the Board.

Section 5 Secretary.

• The secretary shall keep membership and attendance records; record attendance at meetings;

send out notices of club, board and committee meetings; record and preserve the minutes of

such meetings; report as required to RI, including the semi-annual reports on 1st January and

1st July of each year, which shall include per capita dues for all members and prorated dues

for active members who have been elected to membership in the club since the start of July or

January semi-annual reporting period; report changes in membership; provide the monthly

attendance report which shall be made to the District Governor within 15 days of the last

meeting of the month; collect and remit RI official magazine subscriptions; and perform duties

as usually pertain to the office of secretary.

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By laws of the Rotary Club of Thane Newcity

Date: 28th NOVEMBER 2014

Contd…

Club Bylaws - 2014-15

Section 6 Joint Secretary

• The Joint Secretary shall assist the Secretary and the Treasurer and perform other duties as

may be prescribed by the President or the Board.

Section 7 Treasurer

• The Treasurer shall have custody of all funds, accounting for it to the club annually and at any

other time upon demand by the board and to perform other duties as pertains to the office of

treasurer. Upon retirement from office, the treasurer shall turn over to the incoming treasurer

or to the president all funds and provide annual accounting, books of accounts, or any other

club property.

Section 8 Sergeant At Arms

• Sergeant At Arms shall perform duties such as usually prescribed for such office and other

duties as may be prescribed by the President or the Board.

Section 9

• Board members may perform additional duties as assigned.

Article 5 Meetings

Section 1

• Annual Meeting. An annual meeting of this club shall be held no later than 31st December to

elect the officers and directors who will serve for the next Rotary year.

Section 2

• The regular weekly meetings of this club shall be held on Fridays at 7.30 p.m. at 2nd Floor,

Conference Hall, Kalabhavan, Thane Bhivandi Rd, Near Big Bazzar, Balkum, Thane (W)-

400606.

• Reasonable notice of any change or cancellation of the regular meeting shall be given to all

club members

• In case there is a change in the regular venue, same shall be informed by reasonable time

notice to all club members.

53

By laws of the Rotary Club of Thane Newcity

Date: 28th NOVEMBER 2014

Contd…

Club Bylaws - 2014-15

Section 3

• Board meetings shall be held once in every two months. Special meetings of the Board are

called with reasonable notice by the President or upon the request of two Directors.

Article 6 Fees and Dues

Section 1

• The admission fee of the club shall be Rs. 1000/- for Primary or Secondary members which

will be towards the corpus of the club’s fund.

Section 2

• Membership dues shall consist of RI per capita dues ,subscription fees to The Rotarian or

Rotary regional magazine, district per capita dues, club annual dues, annual contribution of

Rs. 1000/- to the corpus of the club’s Trust, and any other Rotary or district per capita

assessment.

For the sake of managing Fiscals, classification of a membership shall be :

Primary Members:

• They are the first active members from a single Rotary Family.

• The Annual Subscription for the same shall be Rs 14500/-

Secondary Members:

• They are the second active members from a single Rotary family.

• The Annual Subscription for the same shall be Rs 6500/-

• The breakup of the annual dues from Primary & Secondary member for the Rotary year 1st

July 2014 - 30th June 2015 shall be as per the annexure.

• Membership dues shall be payable in accordance with the policies of the club as established

by the Board.

• The last day of payment of the club dues shall be July 31st of every year.

54

By laws of the Rotary Club of Thane Newcity

Date: 28th NOVEMBER 2014

Contd…

Club Bylaws - 2014-15

Article 7 Method of Voting

• The business of this club is conducted by voice vote or show of hands except for the election

of officers and directors, which is conducted by the nominating committee. The Board may

provide a ballot for a vote on a specific resolution.

Article 8 Committees

Section 1

• Club committees shall coordinate their efforts in order to achieve the club’s annual and long-

range goals. The President Elect cum Vice President, President and Immediate Past President

shall work together to ensure continuity of leadership and succession planning. When

feasible, committee members should be appointed to the same committee for 3 years to

ensure consistency. The President Elect cum Vice President shall be responsible for

appointing committee members to fill vacancies, appointing committee chairs and conducting,

planning meetings prior to the start of the year in office. It is recommended that the chair

have previous experience as a member of the committee.

This club shall have the following committee

Club Administration

• This committee shall conduct activities associated with the effective operation of this club.

Membership

• This committee shall develop and implement a comprehensive plan for the recruitment and

retention of members.

Public Relations

• This committee shall develop and implement plans to provide the public with information

about Rotary and shall promote club’s projects and activities.

Rotary Foundation

• This committee shall develop and implement plans to support The Rotary Foundation

through both financial contributions and program participation

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By laws of the Rotary Club of Thane Newcity

Date: 28th NOVEMBER 2014

Contd…

Club Bylaws - 2014-15

Service Projects

• This committee shall develop and implement educational, humanitarian and vocational

projects that address the needs of its community and communities in other countries.

Section 2

• Additional committees may be appointed as needed.

Section 3

• The President shall be ex officio member of all committees and, as such, shall have all the

privileges of the membership.

Section 4

• Except where special authority is given by the Board, committees shall not take action until a

report has been made and approved by the Board.

• The President or the Board shall refer additional business to a specific committee as needed.

Section 5

• Each chair shall be responsible for regular meetings and activities of the committee, who shall

supervise and coordinate the work of the committee, and shall report to the Board, on all

committee activities.

Article 9 Duties of Committees

• The duties of all committees shall be established and reviewed by the President for His or Her

year. In declaring the duties of each. The President shall refer to appropriate R.I. materials and

the Avenues of Service when developing plans for the year.

• Each committee shall a specific mandate, clearly defined goals and action plans established by

the beginning of each year for implementation during the course of the year. It shall be the

primary responsibility of the President-Elect to provide the necessary leadership to prepare a

recommendation for club committees, mandates, goals and plans for presentation to the

Board in advance of the commencement of the year as noted above.

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By laws of the Rotary Club of Thane Newcity

Date: 28th NOVEMBER 2014

Contd…

Club Bylaws - 2014-15

Article 10 Leave of Absence

• Upon written application to the board, setting forth good and sufficient cause, leave of

absence may be granted excusing a member from attending the meetings of the club for no

longer than twelve months.

• Member can participate in club projects or other events and activities for at least 2 hours in

each half of the year to receive attendance credit.

• Member who attains his or her age and club years total 85, he or she shall be recognised as

not having to adhere to attendance rules.

(Note: Such leave of absence does not operate to prevent for feature of membership; it does not

operate to give the club credit for the member’s attendance. Unless the member attends a regular

meeting of some club, the excused member must be recorded as absent except that absence

authorised under the provision of Standard Rotary Club Constitution is not computed in the

attendance record of the club.)

Article 11 Finances

Section 1

• Prior to each fiscal year, the Board shall prepare an annual budget of estimated income and

expenditures which shall stand as the limit of expenditures for these purpose, unless

otherwise ordered by action of the board. The budget shall be broken into two separate parts:

one in respect of club operations and one in respect of charitable/ service operations.

Section 2

• The Treasurer shall deposit club funds in financial institution(s) designated by the Board. Our

account for the same is in TJSB Bank Ltd Main Branch, Thane. (A/C No: 49929)

Section 3 a

• Bills shall be paid by the Treasurer or another authorized officer when approved by two other

officers or directors.

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By laws of the Rotary Club of Thane Newcity

Date: 28th NOVEMBER 2014

Contd…

Club Bylaws - 2014-15

Section 3 b

• All banking operation on behalf of club shall be conducted by the Treasurer and either of

President or Secretary.

Section 4

• A thorough annual audit of all financial transactions shall be completed by a qualified CA who

shall not be a member of the club or Chartered Accountancy firm.

Section 5

• An semi-annual financial statement of the club shall be provided to the club members within a

period of 30days for the respective period.

Section 6

• The fiscal year shall be from 1 July to 30 June.

Article 12 Method of Electing Members

Process:

• The vacant classification list will be circulated at the beginning of the year and at the

beginning of the second half of the year by the President.

Section 1

• A member shall provide a candidate’s name to the Board. A transferring or former member of

another club may also be proposed for membership by the former club. The proposal is kept

confidential unless the Board instructs otherwise.

Section 2

• The Board shall ensure that the candidate meets all of Rotary’s membership requirements.

Section 3

• The Board shall approve or reject the candidate’s membership within 15 days and shall notify

the proposer of its decision.

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By laws of the Rotary Club of Thane Newcity

Date: 28th NOVEMBER 2014

Contd…

Club Bylaws - 2014-15

Section 4

• If the decision of the Board is favourable, the prospective member is invited to join the club,

educated about Rotary and membership requirements, and asked to sign the membership

proposal form and to allow his or her name and proposed classification to be conveyed to the

club.

Section 5

• If no member of the club submits a written objection including reasons for the objection, to

the Board within seven days after the club is notified of the prospective member, that person,

upon payment of the admission fee, is considered to be elected to membership.

• If an objection has been filed with the Board, the club shall vote on this matter at its next

meeting. If approved despite the objection, the proposed member is elected to membership

after admission fee payment.

Section 6

• The club may elect honorary members proposed by the Board.

Article 10 Resolutions

• Any resolutions or motions to commit the club to any position or action shall first be reviewed

and approved by the Board. If resolutions or motions are first offered at a club meeting, they

shall be sent to the Board without discussion.

59

By laws of the Rotary Club of Thane Newcity

Date: 28th NOVEMBER 2014

Contd…

Club Bylaws - 2014-15

Article 11 Order of Business

1. Meeting called to order

2. Introduction of visitors

3. Correspondence, announcements and Rotary Information

4. Committee reports; if any

5. Any unfinished business

6. Any new business

7. Address or other program features

8. Adjournment

Article 12 Amendments

These Bylaws may be amended at any regular club meeting. Changing the club bylaws requires that

written notice be sent to each member 10 days before the meeting, that a quorum be present for the

vote, and that two-thirds of the votes support the change. Changes to these bylaws must be

consistent with the Standard Rotary Club Constitution, the RI Constitution and Bylaws, and the

Rotary Code of Policies.

60

By laws of the Rotary Club of Thane Newcity

Date: 28th NOVEMBER 2014

Club Goals

61

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Club Goals

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Club Goals

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Club Goals

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Club Goals

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Club Goals

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Club Goals

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Club Goals

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Thank You

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