incoming global community development program



AIESEC in Cali Manual of Functions

Area : Incoming Global Community Development Program

Position Name: Local Coordinator

Report to: VP IGCDP in Charge People in Charge: 3

Level/grade:

Type of contract: Full Time Part Time CEEDer Out sourcing

Hours 12 / week

Job Description:

By taking into account the local reality of Cali, the Local Coordinator will have to identify different social issues that could be treated throughout Impactful Social Projects. With the guide of the VP IGCDP in Charge, the Local Coordinator will have to structure and execute these Social Projects for Q1/Q2 in company with its team. All the members have to be involved in all activities in order to assure a correct development of all of them. The Local Coordinator will be capacitated in Raise, Match and Delivery with the VP IGCDP and Alumni.

Main Functions:

1. Be aware of all the local events and news, searching for possible opportunities to structure a Social Project. 2. Structure Social Projects according to the IGCDP products in order to make them attractive, achievable and sustainable. 3. Know all the IGCDP products and have a strongly believe in them. 4. Have at least once a week a Coordination Meeting, monitoring the members development and having co creation times. 5. Plan, manage and coordinate proposals for possible project sponsors. 6. Support Members in the Raise, Matching and Delivery processes. 7. Participate in Activities of the area such as team buildings, team days, trainings and coaching sessions, etc.

8. Compliance with minimum membership.

9. Create an action plan for the coordination, clear and structured goals and budget.

Ensure compliance with the responsibilities of members of their team, conduct effective delegation, and tracking the needs of its

members by the LP and CP.

Critical Success Factors

Increasing High Quality Exchange opportunities

Relationship building and capitalizing on partner networks

Partners Actively engaging in activities

creasing high quality X Opportunities

Consistent and clear external positioning



Leadership ompetences –

Competencies Required Little Evidence

Some Evidence

Regular Evidence

Strong Evidence

Self Awarness x

Personal Effectiveness x

Resilience x

Awarness of others x

Inclusiveness x

Effective Communication x

Developing Others x

Stakeholder Focus x

Flexible Thinking x

Innovation x

Commitment to Results x

o o Specific Knowledge &Technical Skills

AIESEC Way ( BSC, GCM) @ 2015 Team Management

(Building, Training, Motivating and Tracking) TN flow

Technical Skills

Technical Competences- Skills Required Basic Average Good Excellent

Team Management

Assertiveness

Training Skills

Performance Management

Listening Skill

Decision Making

Project Management

Time Management

Meetings Facilitation

Conflicts Management

English Level

Language Listening Reading Speacking Writing

English Excellent Good Good Good

Review for : Angelica Gomez Position: VP TM

Approved by: Carlos Martelo Position: LCP Firma:

Publication Day: 23 de Diciembre Occupation Day: 9 Enero de 2012




Area : INCOMING GLOBAL COMMUNITY DEVELOPMENT PROGRAM

Area : Incoming Global Community Development Program

Position Name: Regional Coordinator

Level/grade:


Hours 12 / week

Job Description:

By taking into account the metropolitan reality of Cali, the Regional Coordinator must be able to identify different social issues that could be treated throughout Impactful Social Projects. With the guide of the VP IGCDP in Charge, the Regional Coordinator will have to structure and execute these Social Projects for realization between June and July in company with its team. All the members have to be involved in all activities in order to assure a correct development of all of them. The Regional Coordinator will be capacitated in Raise, Match and Delivery with the VP IGCDP and Alumni.

Main Functions:

1. Be aware of all the events and news in the metropolitan zone of Cali (Jamundi, Palmira and Yumbo), searching for possible opportunities to structure a Social Project.

2. Structure Social Projects according to the IGCDP products in order to make them attractive, achievable and sustainable. 3. Know all the IGCDP products and have a strongly believe in them. 4. Have at least once a week a Coordination Meeting, monitoring the members development and having co creation times. 5. Plan, manage and coordinate proposals for possible project sponsors. 6. Support Members in the Raise, Matching and Delivery processes. 7. Participate in Activities of the area such as team buildings, team days, trainings and coaching sessions, etc. 8. Participate in all the activities of the area and the LC


10. Attend weekly team meetings and biweekly with VPTM.





creasing high quality X Opportunities




Leadership ompetences –

Competencies Required Little Evidence

Some Evidence

Regular Evidence

Strong Evidence

Self Awarness X

Personal Effectiveness X

Resilience X

Awarness of others X

Inclusiveness X

Effective Communication X

Developing Others X

Stakeholder Focus X

Flexible Thinking X

Innovation X

Commitment to Results X

o o Specific Knowledge &Technical Skills

AIESEC Way ( BSC, GCM) @ 2015 Team Management

(Building, Training, Motivating and Tracking) Talent procces TN flow

Technical Skills

Technical Competences- Skills Required Basic Average Good Excellent

Team Management

Assertiveness

Training Skills

Performance Management

Listening Skill

Decision Making

Project Management

Time Management

Meetings Facilitation

Conflicts Management

English Level

Language Listening Reading Speacking Writing

English Excellent Good Good Good


Approved by: Carlos Martelo Position: LCP Firma:




Incoming Global

Community Development

Program

OPPORTUNITIES FOR TM





Position Name: Trainee Manager

Report to: VP IGCDP and Trainee Service Coordinator People in Charge:

Level/grade:


Hours 8 / week

Job Description:

The Trainee Manager will prepare all the stuff concern to the trainees daily life in order to give them an excellent quality internship. The trainee Manager must know all the trainees and their needs, he/she must program an turist agenda for them to know the Valle del Cauca. The Trainee Manager must be in frequent contact with the Program Manager and be aware of all the trainees activities.

Main Functions:

1. Coordinate EduAction Host Program

2. Coordinate the transport of the trainees with the ER and the Program Managers.

3. Coordinate the food provide with the VP IGCDP

4. Be aware of the trainee’s arrival and departure.

5. Coordinate the welcoming event for all the trainees on Feb 18 and the Goodbye Party on May

6. Create an event Agenda for all the trainees get to know our culture.

7. Be aware of the VISA status of each trainee and accompany the ones that need to renew theirs to the DAS

8. Coordinate the city adaptation processes

9. Coordinate Buddy assignments


Increasing eXchanges XPs

Quality of AIESEC XP’s

Giving the right opportunity

Managing Information


Approved by: Carlos Martelo Position: LCP Firma: Carlos Martelo





Area : : INCOMING GLOBAL COMMUNITY DEVELOPMENT PROGRAM

Position Name: Regional Project Manager

Report to: Regional Coordinator People in Charge: 0

Level/grade:


Hours 8 / week

Job Description:

By taking into account the metropolitan reality of Cali, the Regional Project Manager will have to identify two or more social issues that could be treated by 1 or two Social Projects for realization in June-July. Throughout an Impactful Social Project, the Regional Project Manager will get to know the entire Raise and Match processes, as well as the use of the new AIESEC platform. With the guide of the VP IGCDP in Charge and the Regional Coordinator, the project Manager will be able to structure and execute these Social Project, which its expected to impact the metropolitan community in a high quality and stronger way. The goal is to make one or two projects that reach at least 18 internships in total for Summer.

Main Functions:

1. Be aware of all the events and news in the metropolitan zone of Cali (Jamundi, Palmira and Yumbo), searching for possible opportunities to structure a Social Project.

2. Structure and execute Social Projects according to the IGCDP products in order to make them attractive, achievable and sustainable, with at least 18 internships for summer.

3. Assist at least once a week to a Coordination Meeting, giving actualized info about how the project curse is and what you will need from the Coordinator or the EB, to achieve their goals.

4. Learn and apply the Raise and Matching processes 5. Participate in Activities of the area such as team buildings, team days, trainings and coaching sessions, etc. 6. Participate in all the activities of the area and the LC 7. Compliance with minimum membership.






Financial Sustainability








Position Name: Local Project Manager

Report to: Local Coordinator People in Charge: 0

Level/grade:


Hours 8 / week

Job Description:

By taking into account the local reality of Cali, the Local Project Manager will have to identify two or more social issues that could be treated by 1 or two Social Projecst for realization in June-July. Throughout an Impactful Social Project, the Local Project Manager will get to know the entire Raise and Match processes, as well as the use of the new AIESEC platform. With the guide of the VP IGCDP in Charge and the Local Coordinator, the project Manager will be able to structure and execute these Social Project, which its expected to impact the urban community in a high quality and stronger way. The goal is to make one or two projects that reach at least 15 internships in total for Summer.

Main Functions:

1. Be aware of all the local events and news, searching for possible opportunities to structure a Social Project. 2. Structure and execute Social Projects according to the IGCDP products in order to make them attractive, achievable

and sustainable, with at least 15 internships for Summer. 3. Assist at least once a week to a Coordination Meeting, giving actualized info about how the project curse is and what

you will need from the Coordinator or the EB, to achieve their goals. 4. Learn and apply the Raise and Matching processes 5. Participate in Activities of the area such as team buildings, team days, trainings and coaching sessions, etc. 6. Participate in all the activities of the area and the LC 7. Compliance with minimum membership.

8. Attend weekly team meetings and biweekly with VP.





Financial Sustainability








Position Name: Program Manager

Report to: VP IGCDP People in Charge: 0

Level/grade:


Hours 8 / week

Job Description:

The Program Manager will work in training the trainees in topics they’ll need. The program Manager must have a frequent and strong communication with the trainees bringing them a high quality experience. The Program Manager will be the direct responsible for the trainees development in their jobs.

Main Functions:

1. Training the trainees in the topics they need.

2. Trainee preparation month agenda.

3. Organize language classes.

4. Watch that the JD’s are being accomplished by the trainees

5. Help during classes preparation.

6. Facilitate weekly reflection meetings with trainees.

7. Be aware of the trainee’s daily life.





Relationship Management

Managing Talent

Planning and Review

Effective Induction and Trainings








Position Name: Knowledge & Communication Manager


Level/grade:


Hours 8 / week

Job Description:

The K&M Manager will be in charge of the effectiveness of the project in students, principals, Gerdau Volunteers and Trainees. The K&M Manager will work with participants in sharing and measuring their XP impact, bringing a feedback to the processes and showing the results to the AIESEC in Cali Committee and Valle del Cauca community. The K&M manager will work by giving support to the rest of the EduAction Managers and giving them the instructions from the Global Office of EduAction.

Main Functions:

1. Information Management 2. Modify the K&M Global structure to the local reality. 3. Registration of students and other data 4. Interview participants 5. Collect materials (photos, videos) and Facilitate trainees’ blog posting 6. Follow-up national communications plan 7. Implement a tool by the hand of marketing for measuring impact in the schools (teachers and students) and

trainees 8. Media Development 9. Compliance with minimum membership.




External Positioning to students & organizations

Relationship Management

Managing Information

Managing Talent








Position Name: ER Regional Manager

Report to: Regional Coordinator People in Charge: 0

Level/grade:


Hours 8 / week

Job Description:

By following the instructions from the Regional Coordinator and the VP IGCDP, the ER Manager must have to build a plan for sponsor consecution of the regional projects. The ER manager must be in charge of the Hosting Campaign and the Alumni relation with the project. As well, the ER Manager, must make an agenda for the trainees and give it a strict following. Also the ER Manager must create several activities that involve the trainees, the community and AIESEC, sharing their XP’s. Work closely with the ER local Manager.

Main Functions:

1. Have at least once a week a Coordination Meeting, monitoring the members development and having co creation times. 2. Plan, manage and coordinate proposals for possible project sponsors.

3. Structure an sponsor consecution plan and give a detail tracking to it 4. Plan and Execute several Global Villages (search for sponsors, place and promotion) 5. Participate in Activities of the area such as team buildings, team days, trainings and coaching sessions, etc. 6. Participate in all the activities of the area and the LC

7. Implement a tool by the hand of marketing for measuring impact in the project participants.


9. Attend weekly team meetings and biweekly with VP. Critical Success Factors

Satisfaction of Stakeholders and Sponsors



Capitalizing networks, markets and issues

Management of talent performance








Area : INCOMING GLOBAL COMMUNITY DEVELOPMENT PROGRAMME

Position Name: ER Manager


Level/grade:


Hours 8 / week

Job Description:

By following the instructions from the Project Managers in Brasil and the VP IGCDP, the ER Manager must have to structure the agenda of the schools in the project and give it a strict following. He/she will be the only person that will communicate directly to principals and teachers. Also the ER Manager must create several activities that involve the trainees, the community and AIESEC, sharing their XP’s by the hand of the Knowledge & Communication Manager.

Main Functions:

1. Structure the agenda of the schools by the hand of the Program Manager

2. Give a detail tracking to the school’s agenda

3. Solve any trouble between the Trainees, School and Gerdau Employees.

4. Plan and Execute several Global Villages (search for sponsors, place and promotion)

5. Watch that the JD it’s being accomplished by the School and the Gerdau Agents.

6. Be the person who will manage the relationship with the schools principals and teachers.

7. Implement a tool by the hand of marketing for measuring impact in the schools (teachers and students)
















Area : : INCOMING GLOBAL COMMUNITY DEVELOPMENT PROGRAM

Position Name: : ER Local Manager

Report to: Local Coordinator People in Charge: 0

Level/grade:


Hours 8 / week

Job Description:

By following the instructions from the Local Coordinator and the VP IGCDP, the ER Manager must have to build a plan for sponsor consecution of the local projects. The ER manager must be in charge of the Hosting Campaign and the Alumni relation with the project. As well, the ER Manager, must make an agenda for the trainees and give it a strict following. Also the ER Manager must create several activities that involve the trainees, the community and AIESEC, sharing their XP’s. Work Closely to the ER Regional Manager.

Main Functions:

1. Have at least once a week a Coordination Meeting, monitoring the members development and having co creation times.

2. Plan, manage and coordinate proposals for possible project sponsors. 3. Structure an sponsor consecution plan and give a detail tracking to it 4. Plan and Execute several Global Villages (search for sponsors, place and promotion) working with the ER

Regional Manager 5. Participate in Activities of the area such as team buildings, team days, trainings and coaching sessions, etc. 6. Participate in all the activities of the area and the LC 7. Implement a tool by the hand of marketing for measuring impact in the project participants.
















Area : Talent management

Position Name: TM Program Development Assessor (2)

Report to: TM & TL programs Coordinator

People in Charge: 0

Level/grade:


Hours 8 / week

Job Description:

Manage and support the team in charge of the TM program in the process of talent(Performance Assessment, Promotion, Goals Setting and Orientation, motivation and Rewards & Recognition ) the TM is to support the development of these activities throughout LC.

Main Functions:

1. Monitoring and management strategies to improve the implementation of these processes.

2. Work closely with the TM assessor, in the implementation of performance talent.

3. Run TM measurement tools

4. Find forums that allow RR to RR & TM highlights

5. Manage and execute the evaluation of the minimum membership.

6. Meet the minimum membership



Capitalizing on networks.

GENERATING LEADERSHIP XPS

PROVIDING HIGH QUALITY AIESEC XPS

MANAGING TALENT








Position Name: TL Program Development Assessor (1)

Report to: TM & TL programs Coordinator

People in Charge: 0

Level/grade:


Hours 8 / week

Job Description:

Manage and support the team in charge of the program of TL in the process of talent (Performance Assessment, Promotion, Orientation and Setting Goals, motivation and Rewards & Recognition ), also support the development of these activities in all LC.

Main Functions:

1. Monitoring and management strategies to improve the implementation of this process, working with

the TM program Assessor DEVELOPMENT Working hand in hand with TL assessor, in the implementation of talent performance.

2. Run TL measurement tools

3. Find forums that allow RR to RR & TL highlights

Manage and execute the evaluation of the minimum membership.

4. Find allies to give us sponsorship for giving gifts to the TL work hand in hand with finance, that would allow a pro award the TL Q

5. Meet the minimum membership






MANAGING TALENT








Position Name: Local Training Team Member

Report to: Local Training Team Cordinator

People in Charge: 0

Level/grade:


Hours 8 / week

Job Description:

This team should seek to develop the membership through the LEC and different schools that create spaces that are challenging and encourage the delivery of the value proposition for the TM and TL programs, they must also create opportunities for union with the GM and the EB so that they live their TL process as well

Main Functions:

1. Working hand corner with the LD to create a local training program that is tailored to the needs of the TM and TL LC, achieving

the appropriate development of skills and abilities of the members of AIESEC in Cali.

2. Making alliances with different partners, capitalizing on these relationships that allow for development of the membership.

3. Hold meetings every 15 days with the TL review the development of its roll as TL

Managing leadership school

4. Manage facis school

5. Support in the zonalito

6. Create an action plan, track team members, good delegation of work and monitoring staff motivation







MANAGING TALENT




incoming global community development program

Documents

members development

vp igcdp

local coordinator report

tl aiesec en colombia

structure social projects

team days

team buildings

local events