INACTIVE - ALL ITEMS SUPERSEDED OR OBSOLETE

Schedule Number: NN-174-000142

All items in this schedule are inactive. Items are either obsolete or have been

superseded by newer NARA approved records schedules.

Description:

During a comprehensive rescheduling effort beginning in 2016 and culminating in 2019. All

authorities on this schedule were superseded by this body of disposition authorities.

Office of General Counsel Records (269.2) DAA 0269 2016 0001

Budget, Finance, and Contractor Management Program Records (269.3) DAA 0269 2016 0004

Office of the Inspector General (269.4) DAA 0269 2015 0002

Civilian Board of Contract Appeals Program Records (269.5) DAA 0269 2016 0002

Professional Services To and With Other Agencies (269.6) DAA 0269 2016 0012

Internal Information Technology Services to GSA (269. 7) DAA 0269 2016 0011

Program Management Records (269.11) DAA 0269 2016 0006

Communications Records (269.12) DAA 0269 2016 0007

Legislative and Congressional Affairs Records (269.13) DAA 0269 2016 0008

Audit Resolution Program Records (269.14) DAA 0269 2016 0003

Customer Service / Business Development Records (269.15) DAA 0269 2016 0013

Human Resources Program Records (269.16) DAA 0269 2016 0009

Security Records (269.17) DAA 0269 2016 0010

Public Building Service Records DAA 0121 2015 0001

Date Reported: 04/02/2019

INACTIVE - ALL ITEMS SUPERSEDED OR OBSOLETE

_________ ----1rl1J /7,/ __________ r_s_e_e_,_n_s,_ru_,_·,_w_n_s_o_n R_e_ve_r_se_J

1

1��� __ ...,..._�_2_6__ __ -REQUEST FOR AUTHORiTY \EAVE BLANK

TO DISPOSE OF RECORDS DATE RECEIVED '08 MO

TO GENERAL SERVICES ADMINISTRATION, NATIONAL ARCHIVES AND RECORDS SERVICE, WASHINGTON, D.C. 20408 NOTIFICATION TO AGENCY

FROM (AGENCY OR ESTABLISHMENT) In accordance with the prov151ons of 44 U S C 3 3030 the dis­General Services Administration posal request, 1nclud1ng amendments, 1s approved except for items that may be stamped 'disposal n o t approved" or ' with­2 MAJOR SUBDIVISION drawn" ,n column l 0

Management Services Division 3 MINOR SUBDIVISION

Records Management Branch 4 NAME OF PERSON WITH WHOM TO CONFER 5 TEL EXT

Martin Ragin 183-5132 6 CERTIFICATE OF AGENCY REPRESENTATIVE

I hereby certify that I om authorized to act for this agency tn matters pertaining to the dispose I of the agency's records, that the records proposed for disposal in this Request of - page(s) ore not now needed for the business of this agency or will not be needed ofter the retention penods specified

/;ttuM$,� �ichael G. Barbour Chief, Records Management Branch (BRAR)

(Date) ( Signature of Agency Representative) (TI tie)

7 8 DESCRIPTION OF ITEM ITE M NO (With Inclus1ve Dates or Retenuon Periods)

Files Descriptions and requested disposition author-izations are contained in the attached proposed changes to chap. 18, of the HB, GSA Records Maintenance and Disposition System (OAD P 1820.2). The proposed changes are identified by vertical lines in the right margin.

I

"

9 10SAMPLE OR

ACTION TAKEN JOB NO

NN168-136VNNl 69-44)

5"{11te

-------------------

,,�

STANDARD FORM 115 Revised November 1970 Prescr, bed by General Services

Admm1strat1on FPMR (41 CFR) 101-11 4 J115-105

JI

APPRAISAL REPORT

Disposal Job No. NC-174-142

Approved for Disposal:

The items for which disposal authority is requested are disposablebecause they do not have sufficient value for purposes of historical or other research, functional documentation, or the protection of individual rights to warrant permanent retention by the Federal Government.

Not Approved for Disposal:

Item 18A6 was amended to provide for the permanent retention in a central location of substantive studies pertaining to personnel management. These studies were appraised by the National Archives and Records Service and are considered worthy of preservation by the Federal Government to document the management of personnel in the General Services Administration.

Appraiser:

�

Approval Reconunended: Jr.

� S, � c,.,,._THOMAS W. WADLOW Acting Director Records Disposition Division

Approval Recommended: �/4Date�IC FISHBErn.[

Director ,' , ' Records Appraisal �taff

I • I I ...,.. �

. . f-,',n'· :;',-:- ,FC, R 000-�,JtF:•t�:: , '. : 0 P:, C: ES ( r1 1 GHT r,ViE) G<;t\ i;� I)[ R S YS1 [ ·.f

\,"·J�-;�n . : �-. "'. :r.i pi'r.l rig c,f l�ic J·; �t'f: 1:51..ian•�:; --0t•c1 fy 3,' �' toD i:-1i1d a., 'j 1nd ni,-1 , ·1 r•"

v\ S,�·f-',.l :{\!. �.(:i?,;tl_ .,J;\!ii<1'_.1P.\!lr:,,,_: OAD P 1820.2 CHGE

' [ ):, ! ·-· l CHAPTER 18. PERSmiNEL PROGRAM FILES

1. General. This chapter provides for documentation, maintenance, and disposition of personnel program files. These instructions are contained

' • \!in:

1�; ai. ,- Appendix 18-A General Personnel Files

b. Appendix 18-B Classification and Compensation Program Fµ.es

c. Appendix 18-C Employee Relations Program Files

d. Appendix 18-D Incentive Awards Program Files

e. Appendix 18-E Employment Program Files

f. Appendix 18-F Training and Development Program Files

g. Appendix 18-G GSA Executive Ha.npower Resources Program Files

h. Appendix 18-H Processing and Records Files .., i. Appendix 18-I Health Service Unit Files

.,.2. Reserved.

' I

__ _ _ _ _ _ _ _ __ _ _ (Do ,\J('T Tv;::et,-:,:,belowtl!1�k1e) ___ ___ ____ __ __ _

•u::; 1�d C!1 iir::,t Pd':Jl ct nr(1· r (lNL Y. *◄CH;.\P 1: 3 i; II ,_;1)\'(. :. t1--�• ! H '1:1'-�rt D,'.\ 1 i d•\d or;:,:•:.:R r-:o :ilic:;r.ecl at tnp l'I' o!I uld ;JJf)' 'S otl1er t!; 1•1 r,c:y� 1

II! ,.,....,,.,.,.,.,..,, f ,... .. I -. i:-T Dr r_r-�

- --- ----- - �-

..,

\" . ' ' . \ . _: �· _.,. - _ \, ' ..._. _ - � - -✓ ,.._ •• OAD P 1820.2 CHGE

This ar�endix provides documentation, maintenance, and disposition instruc­tions for general personnel files. For the purpose of this app£nd:fx,general personnel includes coordinating, conducting, reviewing� and report­ing on personnel inspections, research, and actions that are not covered in other appendixes to this chapter. General personnel files are created ac­cording to GSA orders and handbooks in the 6000 subj�ct classification series. They are accumulated in the Central Office by the Office of Person­nel and its counterparts in regional offices.

Appendix 18-A. General Personnel Files

::. - - � .. =-- - 1 and 2 ) - r:: J ,

.� ... •• f ) • • ,: 1 : ..- .. .: � : � , ..... J, l ( ' ")

t _,.; .:o _.... r ... t r .i._• 1 - ; t

I ?1?.t "fter CoJrt/7/l' t-r 0"'

t cl' . f r I� of /Jd,tJerS t,,,,e, S v 1{15, c/11<:A. Y� d-_, / t , ' -,0 11 -,,,,<r, ;y

,�-5-�� 1 71/ vz_

- ,-, . - - - ,- - . \ . C ' J . L-

•J l : ' ' j ' •;:, f,

.- • 1 , •• ' l. .. , '",, \ I • l • I OAD P 1820.2 CHGE

18Al. Personnel m.!lnagement evaluation files. Documents accumulated as a result of Civil Service Commission (CSC), joint, or GSA evaluations of personnel ranage.'Ticnt in GSA. Included are self-evaluation checklists, advance notices o[ evaluation, evaluation reports, notifications of com­pliance, survey notifications, survey reports, and related papers.

Cut off annually after completion of a survey cycle, hold until superseded by another evaluation or survey cycle, and destroy.

18A2 - 18A4. Reserved.

18A5e Personnel information systems. Documents accumulated in the devel­opment and implementation of perscnnel and manpower information systems on a local, a�enc)�·ide, or Government-wide basis. Included are correspondence,instructions, and other docur1ents on the }�npower and Payroll Statistics System (HAPS); the Central Personnel Data File (CPDF); and InteragencyAdvisory Group work groups concerned with personnel data standards, person­nel statistics, or personnel management informations systems. Excluded arc specific reports generated under such systems.

Hold until tennination of study, supersession or termination of system, or until docu�ents are no longer needed for refer­ence purposes, and then destroy.

l8A6. Special studies file. Documents created in preparing and conducting personnel management studies (at the request of the Administrator, members of the Congress, the Office of �fanagement and Budr,et, or the Civil Serv ice Commission) to answer congressj_onal inquiries, carry out training programs,change personnel policies, and practices, or measure effectiveness of personnel prograns. Included are correspondence, questionnaires, work-papers, study reports, and related papers.

Q, 5tua/je.5 Ye 7v1v1n 6 Sflb.st2,,t,ve. yes.e iJnf, w, th ye/a.le{ CoY"> rt!.Jf'o'kie11 e;. Cut off annually after completion of study, Held J yEat-s, ftl(.1111J,,-tN'(

1_ wfad. aestrey.. . 1

frfilf'e>'.S 1<1t>:,t,t),,.,a,Y "'

18A7 - 18A9. Res�rv cd.Oes°CYO/- 3 )redY5

� n� 11 18A10. Anpeal an<l �rievance e:<f!niner designations. Documents accumulated in s�lcctlng and deslgnatin3 appeal and grievance examiners. Included are recommendations for training, approvals, appointment and related papers,but not appeal and grievance case records.

Cut off annually, hold 4 years, and destroy.

18All - 18Al4. Reserved.

-- . ,) . Appendix 18-A ' ... , -

·•-_: __ 3 � L.J , � .:-, , 1 t. :.. J . , r , , '- .,, (} 1\· L • · � r��:.. ! 1 ; , ·, 1; • • , 1 1 •..:, , 1: t .:(),t , ·� . 1

-.: 1l",-'!1 �, \ 1 !:..: .• :,1 1--., :1 , 1[ ,- !JC .1l, , I t''I • 7 \ '\) , .. I, ,j: .e,Ll I ., ·,; )' ,· ) , ": .J,i !J.••J \

OAD P 1820.2 CHGE

18Al5. !_!!litary reserve status files. Documents created in reviewing the reserve status of "key" employees and in certifying their essentiality to the responsible military service for determination or removal of their reserve status. Included are statements of military reserve status and certificates of essentiality, reserve reports, and related papers.

Cut off annually, hold 6 months, and destroy.

' ,,

Append ix 18-A , - ' :

-- --- ·-·- - -· 4

Lt, l-, T('l/ ': '( ,:r r�il {if p '\ ._:):) l ;_· ., : •&.:,

1:�r� -..,or·c1t·f ... ,,,_,

'; \;__J\;1,:1�,1 :: '."f !Ci\

FC'R". 1 '\T ,:-::;-: ()[·D f'.)U�.l)!.,E h��) P/ ... (i:::� 1'!i'3rfT :i-\GE} CiS;.'., �;:::Jr:·n 3y-r:.7'�r� .. ... � ��·Jhcri c:rt!cr!r1J �t 1:t,:1•1 of ti.,;; t·-✓ P�-: :!;-u ,_ to,; -r..lnd ; ' =�! id - . -r l·:r,r:

- --- -- -------- -- - -- - ---------· - ---- ------- - - - - ----- ----·-- - - -

�: !

(,! ',t !.: •,LS, l�\ ;r i OAD P 1820.2 CiiGE "!'

I

This•

appendix <lcscribzs I1ro�ran files relating to the classification and compensation function. Classification o.nd conpensation are concerned Pith describin�, cl.1ssifyin�, allocatinn;, cv.'.lluatin�, and structurinf' all ;1osi­tions in GSA, inclu<lin'.:; General Schedule nnd TTage Systcn positions ;!nd those to which Civil Service Comraission (CSC) classifications r.lo not apply.Files relating to r>a::1-roll operations and the related rccor<l in� an<l rerort-'ing of leave, tine, and attendance �re not included. Classification and ·cor1pcnsation docu:"lents are accm,ulate<l pursuant to GSA orders and h.:mJ­books in the GOOO and 6400 subject cl.1ssifico.tion series, the GSA ".c!nini-.strative �bnual (OAD P ,'.il1lO. l), and the Federal Personnel �-1anual. They :are accunulatcd in the Compensation Division and Central Office Operations 1Division, Office of Personnel, OAD, and counterparts in the re3ional of­'fices. Files relating to classification and conpensation accunulated by;other offices nre llescribed in chap. 9 of this handbook. I

f ' I I I

/ I

Eiles _ _ _ - ,j

�' CH I\P 1t ,1 h:.incJboo:, D,,:1c

-r,, ••

,' ::.)

i'\-' "� I • .._J t'

_ e Appendix 18-B._ Classification and Compensation Program --,Cr1� 1;rP;...l�l� ad 2r::Jr�8C�111bcx- n - -

• Used on f•r::t 1,,:iqe of 01 •.icr (l�-JL Y. � .. * ln,rrt Di,TE <111t1 Cit=-:[]�,.:.: i·;o ,1il11r.cd a1 lop on ;ii( ot!d r,d'.)es other th,;,1 pi!r,e 1

{cJ,c !C'it!rS(' for LcfT FAGE)

OAD P 1820.2 CHGE l'

18Bl. Position descriptions. Documents created to describe official duties, responsibilities, and supervisory relationships of each positionwithin the organization. Included are copies of position descriptions of General Schedule and Wage System positions, position description amendments, certifications, checklists or fill-in descriptions, multiple-level or stand­ard descriptions, and related papers.

,, . I.faster position descriptions: Hold 5 years after positionis abolished or superseded, then destroy.

Position description copies: Destroy when position is abolished or superseded.

18B2 18B4. Reserved.

18B5. Position classification surveys. Documents created to record the systematic examination of the essential aspects of all positions, positiondesign, and structuring within an area. Included are position survey reports, records of classification surveys, position review certifications, Whitten Amendment review papers, recommendations, and related papers.

Cut off at end of year following completion of subsequent survey, hold 3 years, and- destroy.

18B6 18B9. Reserved.

18B10. Position classification appeals. Documents created when employeesappeal classification, or Wag;e System job grade decisions. Included are co.pies of appeals, supervisors' comments, supporting records, appealdecisions, and related papers.

-_,

Cut off annually following final decision, hold 3 years, and retire. Destroy ·after 4 additional years.

18Bll 18Bl4. Reserved.

18Bl5. Position guidelines. Documents created in preparing, clearing, and issuing guidelines for classifying General Schedule and Wage System posi­tions. Included are classification guidelines, clearances, and related papers.

Destroy when superseded, canceled, obsolete, or no longerneeded.

18Bl6. Schedule C files. Documents accumulated to record creation of positions in the non-competitive service requiring approval of the Civil Service Commission. Included are forms, letters, current position job

I) ' • I - -- ·- - -- --_ __ _ _ e_ (;•L, • Appendix 18-B

1:, .. ,1, 1'--11 1 ,,,, C�·1·1 t·:� :)--_1:,E.-- -- - ------- --- - - ------------------ - --- 3

�,

� �

OAD P 1820.2 CHGE

descriptions, copies of Civil Service Commission' s approval of the positionsjpublished in the Federal Register, and related papers.

Destroy when superseded, obsolete or no longer needed.

18Bl7 - 18Bl9. Reserved.

18B20. Classification recor.unendations and assistance. Documents created in making recommendations and evaluations to the Central Office or the Civil Service Conmission regardini classification of positions, and in requesting and providing guidance, decisions, advice, and assistance concerning clas­sification of positions. Included are reconnnendations, requests, background papers, analyces, decisions, concurrences, other responses, instructional and advisory communications, and related papers.

Cut off annually, hold 2 years, and retire. Destroy after 3 additional years.

18B21 18B24. Reserved. -= '.J .;.'l

18B25. Classification and oualification standards reviews. Documents created in presentinr.;, reviewing, analyzing, experimentally applying, and commenting upon proposed new and revised classification standards and sup­plements. Included are initial and followup communications from the CentrallOffice and regional offices of both CSC and GSA.

Destroy when obsolete or no longer needed.

18B26 18B29. Reserved.

18B30. Wage surveys, schedules, and rates. Documents created in deter­ : , '

mining need for, requesting, authorizing, directing, conducting, and analyzing wage surveys; developing and implementing wage schedules; and requesting and authorizing specific rates. Included are general wagecorrespondence, instructions, survey \Tork sheets, GSA wage schedules, wageschedules of other agencies, and related papers.

18B31 18B34.

'--i�il<- -

_ - -- -- -- (Do i'Appendix 18-B

Destroy when obsolete or no longer needed.

Reserved.

(��l_! '·�·•!'_:\g_�' 1-- � _::-!tF iS[ �;,__!Ji:>'<_ ______ _ _ _ ___ _;L - -

"CH/,.P ,fa b:'ldbook pdJ<'

GSi\ r 0�''1{Us� rev��r�,e �or r.tGH r P�:3E) 1G?:.-� F�r�K-,\L1! > u<l s_;_:; ,.,, r_,,_ ,.r- :•j)ll - 17 J

i_ , ,�1 l i� It����-. -- - - ! __ :: :� �:: t��-s. and .

.� �' :-: ', ! ,:'� T F C � I j ! \ ,:_, ,; J \: .:: _: r-� L .. - 1 ,.. :: ..:-.. ,:- : t : r= -:...,-r p 'J:, t: I ,._1S, \ : l:, � I-..' ::. V :; t. :., . '· • .'·: •. . ·.n r•!r! 1, r-iri : '"-r nf �:\ \'J�'":,·.l ,:..JI �L� �·1..:,:1'•,1 ·�•-:'' IDP ,•;--t rJ• :·' i 1--,(i !,r"'Ji�_'r.·

.....,,. ____ -·· ' ,___ '; ·\� : !{ ·,.

18B35. P-eoort of Wa�e Svste� jobs and employees. Documents created in reporting nmabers of Hage System positions and incumbents, by pay plan,grade, and rate affected by newly implemented local wage schedules. In­cluded are detailed and sununary reports, and relate.d papers.

Destroy when superseded • .:-,i

18B36 - 18B39. Reserved.

18R40. Pav adninistration assistance. Documents created to provide as­sistance in interpreting and implementing pay administration programs. Included are pay plans, pay fixing rules, authorizations, reconsiderations, and related papers.

Central Office: Cut off annually, hold 2 years, and retire. Destroy after 3 additional years.

Other offices: Cut off annually, hold 4 years, and destroy.

18B41 18B44. Reserved.

18B45. Differentials and allowances. Documents created in commenting(to CSC and other Federal agencies) on the development, interpretation,and application of regulations and other papers concerning post dif­ferentials, overseas allowances, evacuation payments, and comparable matters. Included are authorizations, interpretations, reports, vouchers. and related papers.

Cut off annually, hold 2 years, and retire. Destroy after 3 additional years.

(t>J .Appendix 18-B . :-.. , . r, - - - - -- - - - - -- - - - -

6 ,, ' ' ' • . rt 1 � bo \ :' '- .'

.. "C.7J\r' :f ,1 ra'11!:JCn!-: p,hJ�J od{1 f' 'd:.:!::i utl1,:: th�i-n P� l:-! ·1'in.,ert 1)1-l.i C.

Us�·! o,, �,r;� ll:--' e Oi ""';-ns1 (l,\IL ·r' . ·.:l (',, ,C1-lH 1\t). ct!iJned l.',t 1-.1p 1Ji1 (1-1-

� 1,-

r.,p(._) 1 , 1 , 1 I l

---- ---- �----- -------------- - -- ----- --- -- ---- ---- ---- - - --- ----- -- - --- -- - - - ------

-C �; � �V. . .),T � .J ::i i')C- :)-� ' l ! ,'._." ; c.: r,-;.. ::,) P ... \ :3 � S 1 ,;-1- -, ?, · G r: , c:� \ 1:-- � r_·� i: :� ·S '1 S"7 r-: : .� 1.. � ·

._ .. ,, ; i - · 1 ·- c�d �: n 1 -1r [_ i : n t ---rJ .)"j • ht �'- 2-.: :l 1· , l ' .) l ·;1;_ ,.. 1.J ,c� : / ::,'4 ' ' tc :J C rh : -1 " b , r-ict iii2 "'!; ,r , .... 1

' ~ ' OAD - P 1820. 2 CHGE

iThis appendix provides documentation, mainten;:i.nce, and disposition instruc-tions for employee and labor relations program files. The employee and labor relations pro3ram relates to informinr,, assistinr,, counselin�, pro­moting, and otherwise acting as liaison between GSA and its personnel re3ard­ing eMployee or�anizations; eMployee perforrr1ance, discipline, �rievances, and appeals; health, insurance, and retirc�ent programs; charitable contri­bution and savings bond drives; and employee services. These files are created pursuant to the GSA Administrative 1 [anual (OAD P 5410. 1), Federal Personnel � !anual, and GSA orders and handbooks of the 3600, 6000, and 6200 subj ect classification series. They are accumulated by the Er.1ployee and Labor Relations Division and the Central Office Operations Division, Office of Personnel, OAD; by Personnel Divisions of the regions; and by offices of individuals assigned responsibility for coordinating personnel matters on a service-wide or staff office-wide basis. This appendix is not applicable I

to personnel files accumulated by other offices. Such files are covered in fhap. 9 of this handbook.

- - - - Appendix 18-C.

1H U�t.:d 0:1 f i :-�t �- /2 ct o rrle:- c r J-L Y " ' ' j r;,,:;rt D/\1 [:

,·

a n,J O f: D E H r, 8 .i l . 9neci dt to 1; on al l 0cld r:,,1 ges o th2 r t : 1.:r, �:icllJ 1 c �o • :,:,� c1- 1,· • • s 1 r:

,,,,,' i:: ! '

' 0�

i '

I I'

i '

Employee Relations Program Files- - - - - - - - -;

, < c :1 -/, P 1 f ,1 h;i r 1 d :.1 1.,o k t:.J gc

C, 3A ; . � :"\ L : , , ' ;-

i- U � ,' - � T := Q /{ (_i;:, ,:, .., ' : ._� � { [ .. ") p , _.-· �-�, / � r: p : f- \ U E , '"�� ')- - :' � :: :. �� ) '{ � , f :' i "'" 1\. · 1c- ' ·J t d r r 1 11'} _Di 1-l . ' il 9 !.') 1 , r , • � , �.;p'.,J .:- u .::: 1 1 ' .. ' i...C. 1 '/ / T t ... , ) l; -; r. , : : 1 , � , r �\I J i ',. i f

--- ..... - -- -- - - - - - -- - - --- - - -! f " T "· } , I' \ � "· : f ._ ' ! l ' � "'i I i ) \ ; : '-' 1 l�, r r: \ r ; • ', '\. OAD P 1820. 2 CHGE

18Clt. Intrarnanagement communication and consultation. Documents created in improving intramanagement communications and consultation with GSA super­visors as individuals and for establishing a consultative relationship with assocj ations of supervisors. Included are minutes , resumes , letters, re­ports, issuances , agreements, bylaws , membership lists, and related papers.

· : : , cut off annually, hold 3 years , and destroy.

18C2 18C3. Reserved.

18C4. Adverse actions. Documents created in notifying employees of hearings to be helde, and related reports concerning them and in making decisions regarding proposed suspensions , deMotions, removals, and other adverse personnel actions. Included are notices of proposed actionse, replies from employees concerning notices of decisions, and related papers.

Cut off annually after effective date of action , hold 3 years , and retire. Destroy after 4 addi-t·ional years.

18C5. Appeals files. Documents related to reviewing, hearing , and dis­posing of employee appeals of major adverse personnel actions and disciplin­ary measures but not necessarily filed in the official personnel folder. Included are notices of proposed action , employee ' s replies , employee ' s appeal notices of proposed adverse action , transcripts of hearings, desi�­nation of examiner or arbitrators, examiners or arbitrators reports, notices of appelate decision, notices of termination of appeale, CSC reportse, and related papers.

Cut off annually after final decision, hold 2 years, and retire. Destroy after 3 additional years.

18C6. Grievance files. Documents created in dealing with matters of dis­satisfaction , concern , or complaint of employees, and the measures taken to resolve these grievances according to regulatory requirements of the CSC. Included are written communications, transcripts of hearings, depositions , appointment of examiners or arbitrators, records of final decision , and re­lated papers.

Cut off annually after final decision, hold 2 years, and retire. Destroy after 3 additional years.

l8C7 - 18C9. Reserved.

18Cl0. Labor or�anization filese. Documents created in receiving requests for, granting, or denying recognition of unions. Included are copies of requests for recognition; accordancese; denials or withdrawals of recog­nition requests; elections, appeals, investigationse, and final decisions

( r) r, i\,Append ix 18-C . ' : , ,2 1 - - - -- - - - -- -- -

, \i _ , , � ;:_· E � 1 · 1 b , <

• !_ ! , ; · ! .._J fl t : r :; t PJ�1, 1 0 , t') t l--: ,,� [} �� L f .,. .. {� : i A P 1 f , ) h t� r d ,�Gui � p : '�� 1 1 � -- t 0,-,TE L1 11t ! C : r L! L: R i' J C! . t.1 1 1 ,1 :icd l it t l.)p on c1 1 l ond r:z· �1es o d 1 1., r t} i � n p.-t,r l

..-> ( ") 1 •n,'1 Cr · 1 · • , \.:- . ,

F 0 8'\i1AT r O R E 1.' c : : r--: L, ·, · s i:: 1 £= !) 0 3. G !: S ( U::. f-- T ??,, G e. ) . "- .

I '

t-.._ OAD P 1820.2 CHGE ! l : , -1 • I

regarding recognition; arbitration decisions on unit or majority represen­tation; and related papers.

Recognized unions: Retain for duration of reco�nition.

Other documents: Cut off annually after final decision on withdrawal or denial of recognition, hold 3 years, and destroy.

18Cll - 18Cl4. Reserved

18Cl5. Labor and management liaison. Documents accumulated in advising,assisting, or otherwise acting as liaison between labor organizations and GSA managE?ltlcnt, CSC, or Department of Labor. Included are documents reflecting advice regarding negotiations of agreements and propriety of literature distribution; membership campaign papers; complaints of unfair labor practices and alleged standard of conduct violations; written agree­ments, memorandums of understanding, requests for exceptions, and final decisions; CSC reports; dues withholding documents; and related papers.

Negotiated agreements: €ut off at end of year following termination, hold 3 years, and destroy.

Other documents: Cut off annually, hold 3 years, and destroy.

18Cl6. Employee associations and benefits files. Documents accumulated to record actions taken to ensure that the interests of the Goverru:1ent, GSA, and GSA employee members of the employee welfare and recreations as­sociat:f.ons are protected. Included are investigative reports, fund audits, special reports, and related papers.

;__

Cut off annually, hold 1 year, and destroy.

18Cl7. Employee alcoholism and other drug related programs. Documents accumulated in ensuring that persons afflicted with alcoholism or other drug related problems receive the opportunity for treatment and rehabili­tation. Included are correspondence, reports, lists of rehabilitation facilities, telephone numbers o f individuals to be contacted at the facili­ties, lists of counselors on alcoholism, statistical reports, literature, and related papers.

-, Destroy when superseded, obsolete, or no longer needed.

18Cl8 - 18Cl9. Reserved

18C20. Health and insurance. Docunents created in informing, counseling,and assisting employees and claimants regarding health, insurance, and retirement programs. Included are contracts for health units, health unit reports, notices of innoculation programs, and related papers.

- _ - - _ - _ - - -- - -- __ I D .:; �- • Appendix 18-C - s I ;, � \

��-i'2 _ _ __ ______ (>:n�r "� '...�_s :·4- i\i ��'_'}_'?_E �__'r:'__LlO_Y:__

_ __ _• CHA!=> 1 r :1 l 1 1 1 1 Clbook pag,:?

( U ,e rev0rsr: fo r R I 3 H T l 'AG E ) GSA Fom.· r n1rn 6\,\ c �: ::..•,/\ lJC ,; ,>---�, 00 . l ,_u,._":, (,H �v ._..,

- - -- - - - -- -- -- -- -- - - - - --- ----- -

-- -- --

- - -- ----

� ·

1-1-F O il-r \ • T i-= C- '1 ': 1;-r ) \ � t: : ·-�:.; j'/-c� 1 .. -�4 �:... - �� ! == i-1T 1 -' !1-/_�-[ ) ,�-3-L \ t]-i=-!�;-::- : S Y�,-TEj\ / 1

1 1-l·-. :1 .• 1 1 -� · - , 1 " '•-• " " : -"' ,-: , u- � � �•- .-�- ·-:: ., J • .:, :,- i {"1!-1 >.X"- : ;)(- ; / :; ;�-· �, r .. . 1 : .-:•- 1 ' '-- : 1· .. .. , ,• r,-: , "' • 1

" �; , ( l u 1 ' i i • i p,- ri-! o-: o r , l 1•r ,:) ' � L Y

-�

.. ;- ....... - - -- ---- ---- -- - ---- -\ : : \ j ( l( .,., i - <.. •, f \ ' \ l ( , •) ' • : ' \ ',

., . t ,'- , , I • l e) • . ,e. , i , , , f\ \ lL• ' " OAD P 1820.2 CHGE·--

Contract files: Cut off annually upon completion of the contract, hold 2 years, and retire. Destroy after 4 addi­tional years.

Other paperse: Cut 'off annually, hold 3 years, and destroy. 1 � ! l : ( -18C21 18C24. Reserved. 118C25. Retirement and seuaration assistance. Documents related to as­sisting retiring employees and surviving claimants regarding insurance and retirement benefits to which they may be entitled. Included are annuity

•I

estimates, separation checklists, and related papers. '

Cut off annually, hold 1 year, and destroy. i : 1sc26 18C29. Reserved. i ' 18C30. Employee services. Documents created in informing and counseling ; employees on available services and acting as liaison between employee: services and employees. Included are complaints against credit union and other creditors; emergency assistance fund applications, notes, approvals, :eand related papers. i I Cut off annually, hold 2 years, and destroy.

. 18C31 18C34. Reserved•

18C35. Charitable contribution campaigns. Documents accumulated in man­aging and coordinating charitable contribution drives such as the Combined Federal Campaign and others. Included are copies of notices of campaigns,

1 communications concernl.ng the campaigns, and related papers.

' Cut off annually, hold 2 years, and destroy.III 18C36 18C39. Reserved

18C40. Savings bond promotion. Documents created in developing and dis­seminating material and otherwise promoting and reporting on participation

. in the U.eS. Savings Bond program, but excluding background papers to GSA issuances pertaining to such programs. Included are copies of posters,flyers, and related papers.

Cut off annually, hold 1 year, and destroy.

- : ·Appendix 18-C

-�·e•�!� •!e1 5 and 6

I P : 1; r t 0; � 1-i _:: 1 1 1 . i (__; J , -f ) �- i -' r • -•J

' ! ' 1 , : .. ! - � J - -

, � · : ,;� ! "°' be \. . , , I ·' I •

I I

I

· <., :) t �-:1 o- ic , - 1 �

- ·- - - ------ -- - - - ·----� - _· - -- __, � --<

... ....:

! \ . - . ' . i - , .,.. OAD P 1820.2 CHGE

This appendix provides documentation, maintenance, and disposition instruc­tions for records created in promoting and adreinistering the incentive awards program. Under this program employees or groups of employees are recognized (either by cash pay�ent or by honorary recognition) for sugges­tions, inventions, accomplishments, special services in the public interest, or other personal efforts which contribute directly to efficiency, economyt,,

or increased effectiveness of operations. They are created by the GSA Incentive Awards Committee, by offices delegated authorities and responsi­bilities for the GSA incentive awards progr�m, and by offices of individuals responsible for coordinating incentive award matters on a service-wide or staff office-wide basis. Incentive Awards Program files are created pur­suant to issuances in the 3620 subject classification series, and OAD P 3620.t1. Excluded are files created by program officials in evaluating sug­gestions or recomI:iending awards. The former files are normally filed in the related process , case , or proj ect files concerned while the latter are described in appendix 9-B of chap . 9.

Appendix 18-Dt. Incentive Awards Program Files

I ' 1 and 2

, · ... . . , ., '-.. r� t t :, J �- J " u � •�

r

.. ,, _ h. • J . c ? . , t � ..:- • 1 U . , t "J . •r· t , ' ':. o r ·:. , 1 , -.. , : } (, :; � I

!--..: jI _,, ...._ _ 1 , I , ,., ;

r= o :-- �. - � .. :. J � 0 ! JC.· :; : . :...� : ":-L �r) ·-, ·:. : = �� � F' l (� H f �' ,;',-(� i: .1 ;J <;A (�; ;:� c � F� :;�T� s- E - � '.".· h -:: : ,·, :tl .� r 1 �1,J �-. 1 ,1 .. 1 ,� , c 1 ,_ , ,, , , : . _ : : : · ,� ..:•� i- =· �· . f ·,' :-2 ',..,, •• ' � :: ,-; net 1 " 1 J , il • - �3 r : 1 P �

\ , 1 ·\_· : !-: \ � ', ! ' -, 1 , - � s \ 1 : · � 1 " -- , r l : l • ) \' OAD P 1820. 2 CHGE

18Dl. Award committee meetings. Documents created to record the proceed­ings of meetings. Included are minutes of meetings, agenda, lists of members, recommendations, and related papers.

Cut off at end of each fiscal year, hold 3 years, and destroy.' 18D2 - 18D4. Reserved.

18D5. Award cerenonies. Documents created in arranging and publicizing ceremonies for the presentation of awards. Included are posters , placards , and related papers.

Cut off at end of fiscal year, hold 3 years, and destroy.

18D6 18D9. Reserved.

18D10. Award controls. Documents used in registering and controllingemployee suggestions and performance award recommendations . Included are cards, logs, registers , and related papers.

Cut off at end of each fiscal year, hold 3 years, and destroy.

-18Dll 18D14. Reserved. -:

18D15. Award case files. Documents created in the granting of awards, for suggestions, special acts , service, or superior performance. Included are sugBestions, recommendations, acknowledgements, evaluations, notices of adoption or rej ection, letters of refusal or return of awards, and related papers.

Cut off at end of the fiscal year following closing of case, hold 2 years , and destroy.

18D16 - 18D19. Reserved.

18D20. Award renorts. Docut11ents created to provide statistical informa­tion on participation in, awards approved under, and savings resulting from the awards program.

Cut off at end of fiscal year, hold 3 years, and destroy.

_ 1 -::• c; • Appendix 18-De. ' l .: L , i l..!

e __ ':"· - �-: ��e° ' :--3 and 4" · ' ;e: : : , b,J-;,. __- __-_____- l ' \ ; ' _ ___ ______

,'J U .;ci nr i f 1 i 5 t 1-: , \1 "1 o f ,:i '" dr r D � L Y .... "" C l --: ,..:.\ : ' d .1 har,• I IJGO� � �:,f' 1 1' '<\" � i n 31� r t o ,,\T:.: J : i � . \J �{ D t E !\J C :1-1 i -1- Ed �t to;) on d l l odd µd7P-, •,J t l1 r. r than ::, .�• 11· 1

' ,.. tr ' J -� :( :..l >-.! r ,iv P r ;:e !o r L E FT P,'\ G i:: 1 .J{

------- - -- - --- --- -- - ------- - - ---�- --- --- - - - --- - -- - - - -

I

I

;"=C� :'-.i l /� -, : ,; :, : -�=•-, j; 1 ' � 1_; '= ? :1 1- �; -J ,-, :; l� �- ,: : , ,: 1-! i r' , \ S E } (:; :._it\ ::, ::. D E R S \' ;:_jl E t,1 \ .1n -.� n \) I ( , . 1 ,i r_· \ ) t , ,l f • ,1 -J (ii t fd; tv f 1- , : -.:; ·� .. 1 2. n 1..,-:: S '.- 1 , :_ ,14 ' • t cD a ,·1 d 1-° b 1 nr-l f'"'" r �·n i 1 1 s

' r , -, C '\ tI '--' ; - OAD P 1820 . 2 CHGE I ,'

" This appendix provides documentation, maintenance, and disposition instruc­tions for er1ployme11t program files . The employment program is concerned �ith recruiting, exanining, placing, promotin�, and assisting in separa­.tion of employees . E'"1ployment files arc created pursuant to provj_sions of GSA orders and handbooks in the 3800 and 6000 subject classification series, the GSA Administrative � �nual (OAD P 5410 . 1), and the Federal Personnel Manual . They are accurmlated by the Nan})ouer Hanagement Division , SpecialRecruitinr, and Training Division and Central Office Operations Division, Office of Personnel , OAD; counterparts in the regional offices; and by pffices of individuals assigned responsibility for coordinating personnel matters on a service-wide or staff office-uide basis . Related docum:mts �ccumulated by other offices are not covered by this appendix but are �escribed in chap . 9 of this handbook.

: I

� I I'

J ]:

: I

" I , -·-,.

I ,

I l

: '

I '

I

I' I ,

_ __ _ _ _ _ _Appendix 18-Ee. Employment Program Files-- __e_ _ _ _ _ .. __ __ _ - - � I

I _ ___ _.)

c·=j

-- ------------- -- -

F : "' � ... �. · \ f := � ;r ... t . r�· �-1-� 1 J ',/ �� ::= H t 0 ,� .. : s ; : ... : �· , ·i T i-- / 0' :-: ) . _ -; : ) G, .-, ,:-i -_ _:, :> '.:.�:' � i'-. l ·J\ } , ... n er : ... ·, ... , •1 ; o :- 1·r1 1" P 'i C i t i l t: � \ / \) ) ' i . - I , ;· :':' :, : 1 _ ; . . 7: /L-� · · tc.•µ �, 1(, 1 " !'-. ; c , . 1 � 1 r 1 r � '1 \

; I

OAD P 1820.2 CHGE;

18El. · ' Active aoµlications. Documents created in receiving applications , conducting interviews , making selections, and placinc applicants qualified and available for employment. Included are applications for Federal er:i­ployment, qualification rating sheets, control logs, registers, applicantreferrals, and related papers.

, i . r •

·, , - : 1

� Hold until applicant is selected, then transfer the selected applicant application to the official personnel folder, transfer the remainder of applications and related documents to the inactive application file (18E5) for disposition.

t8E2 18E4. Reservede.

18E5. Inact ive applications. Files established when decision is made that an applicant is not qualified or will not be selected for appointment for other reasons. Included are applications for Federal employment and related papers.

Cut off annually, hold 2 years or until receipt of CSC report of inspection, whichever is earlier, providinge.the requirements in the Federal Personnel }�nual are observed, and then destroy .

18E6 18E9. Reserved.

18E10. Pro!'1otions. Documents accur:mlated in administering and evaluatingthe GSA Promotion Plan. Included are temporary records of each promotionmade under the plan, such as positon identifications, vacancy announce­ments, ev�luations of candidates , listings of names of candidates as theyappeared in the final ranking, certifications showing referrals and selec­tions, and other documents required to allow reconstruction of the pro­motion action.

Cut off annually, hold 3 years or unttl receipt of CSC reportof inspection, whichever is earlier, providing the requirements in the Federal Personnel Nanual are observed, and then destroy.

18Ell 18E14. Reserved.

18E15. Career tenure listin?.s. Documents used in determining retention rights, eligibility for reemployment rights , or conversion to career or career-conditional status. Included are listings, card files, and related papers.

Listings from which reduction-in-force (RIF) actions have

-----

; �

been taken: Cut off annually, hold 2 years, and destroy.

Other listingse: Destroy when superseded.

_ ( D o :-.: Appendix 18-E . . . . · , ·d _ _ __ _ _ _ _ _ _ _ _ __ __ _ e_ _

C�ilttr P;.i. G ::: : 3 ' ; LJ � � " �J E: F; 1n brL<

' U_;ec! on f i rst p;c: ,1-c: e f o r c�i'r O N L Y. .. .. CH l'..P i f c1 h,rndnooi.. p�gc� ,,­� .... " J :is t.rt O l\1 t: �r:J O � iJ E t{ 1\! 0 a 1 1 __1nf;d o t to;,) on -.'.l l l odG p,J �es other 1 t;i.1n pa�1c 1

O P. D E ri sv:iT E l\ l

OAD P 1820 . 2 CHGE ( f l .i t , ·· )

18E16 - 18El9. Reserved .

18E20. Separations , <le�otions , and reduction in force actions . Documents created in reviewing reco!'.lI'lendations , determining actions, and notifyingemployees re�ardin� demotion, reduction in force, and termination of employ­ment, but excluding documents required for filing in the appeals or griev­ances files and the official personnel folder. Included are notices of RIF, demotion, or removal actions, control record cards, letters of charges, and related papers.

Cut off annually after final decision, hold 'l year,and destroy.

18E21 - 18E24. Reserved.

18E25. Disadvantaged enplovee utilization . Documents created in coordina­ting a program for the maximun utilization of the capabilities of the handicapped and underprivileged. Included are statistical reports, pro­ ' -motional materials, and related papers.

Cut off annually, hold 2 years or until CSC inspection, which-_,ever is sooner, then destroy. 1

-. 18E26 - 18E29. Reserved .

18E30. Approval actionse. Documents accumulated by the Office of Person­nel, OAD, in reviewing, processin�, and controlling all personnel actions which require Central Office or CSC approval. Included are higher gradeplacement actions, within grade raise actions, suspensions, demotions, and removals; appointments of experts, consultants, and uncompensated employ- l ees ; and related papers.

Cut off annually , hold 1 year, then destroy.

18E31 . Recrnit�ent files . Documents accumulated relating to generalrecruitment of personnel not identified elseuhere in this chapter. Includ­ed are plans for special recruitMent goals, general recruitMent plans,special studies relatinr, to recruitment problems such as the use of tempo­rary appointnents , other problems as they May arise and related papers.

Cut off annually after completion of proj ect, hold 1 yearand retire. Destroy after 3 additional years.

18E32 18E34. Reserved .

18E35. I�ecruitment a<lvertisini� . Documents created in preparing, review­ing, and clearing proposed paid advertisements and informational materials

\Do r :Appendix . 18-E : r .w; l i n e )

·• P \ R ,_______ - ----

( U s e reverse for R I GHT PAG E )

C ,

F O R i· ,j 1\T FS � rJ:::• ;) r•J li /t.."J \:' I=; :=. ,:, P 1' G !:::�' • F; I G Hl ?..\Ci t= ) G SI 1 r.ri � · -= r � : -Vi

� O r, D E :-: '.::: ''.':· ,: ,. \

· - - - -e r

+

'./'·./hen �rd�nng ;� r 1 , t ,;iq o f th 1.: t / ;: :: L , � J :tn�� S 1' ..... ( r f,., :/ -t" top .-11d � , , -- -- - ·- ------- -----

, C� \ L -:::. U: \ 1 ( T \ .\ [ 1 \ ! l .\ i �,r' \T] r i ··< OAD P 1820 .2 CHGE

to attract prospective euployees. Included are drafts, reports, advertisingplans, copies of advertisements and brochures, and related papers.

Cut off when superseded , canceled, or obsolete, then destroy. · ' ' \ ' ' , , , ' "

18E36 �- 18E39 . Reserved .

18E40. Colle�e recruitment. Docur1ents created in planning , coordinating , and conducting recruit8ent of college �raduates , including recruitment for Management intern and cooperative workstudy procrams. Included �re plansfor visitation prograr.1s, surveys of college labor markets, reports, and related papers.

18E41

18E45.

Cut off annually , hold 2 years, and destroy.

18E44 . Reserved .

CSC certif icates. Documents created in obtaining from CSC lists of certificates of eligibles and reporting on action taken on certificates . Included are requests for certification, certificates of eligibles, state­ments of reasons for passing eligibles, and related papers.

18E46

18ESO.

Cut off annually, hold 2 years or until after CSC inspection whichever is sooner, and destroy.

18E49e. Reservede.

Applicant ro �ters. DocuMents Accumulated to provide an index to applications of qualified elip,ibles in terms of preference rating for em­ployment. Included are examination scores, evidence of Military service and previous employment, and related papers.

Cut off annually, hold 2 years or until after CSC inspectione, whichever is sooner, and destroy.

18E51 18E54 . Reserved .

18E55. Examinations . Documents created in coordinating GSA employment requirements with the Civil Service Board of Examiners in order that e:-::am­inations May be established, opened , or revised. Included are recom­mendations , comments , and related papers.

Cut off annually, hold 2 years, and destroy.

18E56 - 18E59. Reserved .

-- ( D n :' ·Afpendix 18-E. ·11 ! '.: ! 1 ne J _ _ _ __ __ _ _ _ _ _

... � , , \ tJCl'r. t:Jr PAG E 1'J U i/. B � R 1 11 box 5 • u ; � d 0 1 1 f . r ··t p:ic:e of o r ,'c r ("1 f 1 i.. Y • • C : L l\P 1f a h:;: ,Hi ' Jo0k p:-•1,: > ' + I nsert Di,TE cl ild C:�. C E fl ;,J o 'i l l 'Jr, ,,cJ at trp 0 1 1 a l l odd pages othrr �1-ian pJ!je 1

C P O 1 r:, u e,_-.... 11 ) · , r,

_ _ _ _ _ _ �

--- ---------- --' ' ' \�

· ! rJ 1-- ,

1.: __ 1 n _ J1)x_�

l T ) c ,,,. ,a , PAG .... r .,. , \ 1 ··-1 s r. R \ • , , _, ... ' 1 t ,. ___-__-_ _ -_-__ - - --- �- --1-- - - • ·- � - - _ c. __ • CH ,_d; , f , k· ncitnok IJJ(;'o

t I ,- .- I

OAD P 1820.2 CHGE

18E60. Details. Documents accumulated in receiving and acting on requests for approvals of tenporary assign.'"!lent of GSA employees to other offices within CSA, to other Federal agencies, to conp;ressional committees, or to world organizations uithout chanr,e in civil service status or pay status. Included are requests for personnel actions, requests for extensions, refer­rals, and related papers.

Cut off annually, hold 2 years, and destroy.

18E61 - 18E64. Reserved.

18E65. Youth opportunity employment. Documents accu�ulated in publiciz ing an<l coordinating recruit.aent, training, and evaluation of the sunmer and youth opportunity enployment programs. Included are applications, CSC rosters, reports to the CSC, and related papers.

Cut off annually, hold 2 years, and destroy. ' ), 18E66 - 18E69. Reserved. ' C:

18E70. Con0ressional correspondence. Documents created in obtaininr; and transnittin3 information for, and developing replies to, con3ressional in­

, quiries. Included are copies of congressional inquiries, replies, and related papers.

Cut off annually, hold 1 year, and destroy. :.,

Hate: This file is to be a reference file. P-.ecor<l copies should be filed in their appropriate functional cater,ories.

' I

·6 - --·-- -- --- ---- --- ----

(U,e r ,'v •_ r � ,1 for F: 1 (, H T PAG E )

- --�---- - - - - ---- -- - ------ -- ______ -- --- - -- -.:: _:::, • '\ J� C, :_' - -, •, - ,�, � _

! . J .. - ... __ ... _.:!:. '=-�-.:.--- � : �-:- - ,. - - --- ---

_: j I

- ' -

J _,. '\.

, J : I -. ..,. V -; ;: :,i : - - - , .. .. ' ·, _____•

___,___ _ _ -� •, " _!_ ; j _ _ _ OAD P 1820 . 2 CHGE

• I

This appendix describes files accumulated in developing policies, proce­dures , and guidelines for the training and development of GSA employees ; conducting agencywide surveys of training needs; planning and coordinating agencywide training activities in areas such as general orientation, office skills, supervisory development, �iddle management , and executive develop­ment ; developing or assisting in the development of courses of instructions for training ; assisting in the development of agencywide, regional , or individual training agreements and negotiating them with the Civil Service Commission (CSC)t; preparing, reviewing, and commenting on proposed training contracts ; and reporting of training activities . This appendix also de­scribes files accumulated as a result of assisting in the development and conduct of training programs for personnel outside of GSA . These files, hereafter i·eferred to as training and development program files , are ac­cumulated by the Office of Personnel and by regional Personnel Divisions . They are also accumulated by offices of career development officers and 'officials responsible for coordinating service-wide and staff office-wide training activities . Instructions governing the creation of these files are provided in 5 u. s . c . 1308 and 4101-4118 (the Government Employees Training Act)t; the Federal Personnel Manual ; the GSA Administrative Manual, chap. 3 , parts 4 and S (OAD P 5410 . 1) ; and the HB , Employee Development (OFA P 3610 . 1) ; and other GSA issuances in the 3610 subject classification series. This appendix is not applicable to f:f.les created as a result of training activities conducted by . and relating to progrem functions of, services and staff offices . Files of this nature are described in the chapters of this handbook applicable to the program functions concerned.

- Appendix 18-F . Training and Development Program Files ' - ' ::,

- ----- ----- --- · -· - --- - _ __J

' ' I -, -. .... - -

' ' � i .... , .. .,. - \. :". I \ • l , ,(. •.) • l T , •.,:-r J ..._ " ( v .l :i iJr: -� .. , , • , :- � t h ::: .: f" l. _, • - --r· r

• t, . • .,, f • I '

- -- ------------- -

'.' Appendix 18-F • . ' I " _ _ _ _ _ ( D u ,-l�C / __- _ _ _ - - -- - - - - --

1e�

1820.e2 CHGE

rFO� - - � r =-c q C)[ )e�. - f J l : . " �d:: r.� � .�.., r- r ,-:; ;. 2 \ R � G d-:- r' \<� � } CSt� C·f-1[, E (� �-/r'�TE f\eV'. 1i " '; : 1 ,· , _ ; · r i , , : > · ,1 ; l 'F' •:, ; : • , .� t ·/ �J , : 1 , : , 2� . , � �t. 1 7 •1 :" /,._• " 1 :1p .3n :! i " t, , ·1 ;! n , ,1 r :-i , n s

- -- --- --·- - -- -- - ---OAD Pe

1

' 18Fl. Trainin� administrative filese. Docunents created in the general administration of employee training pro�rans. Included are inventories of available training resources , requests for information on training activ­ities, and related papers not described elsewhere in this appendi:-:.

, . . _Cut off annually, hold 2 years, and destroy. - : , I < I l

18F2 - 18F4. Reserved .

18F5. Trainin� authorization control s . Documents created to control and record the assign.�ent of document numbers to employee training authoriza­tions. Included are registers, log sheets or similar control documents, and related papers.

Cut off at end of fiscal year, hold 2 years, and destroy.

18F6. Tr3.ining; authorization <1.nd record . Documents reflecting numerical identification of training authorization, name of trainee'es organizational element, training course title and description, concurrence and approvals of responsible officials, and related papers .

18F7

Cut off at end of fiscal year in which training is completed, hol d 2 years, and destroy.

18F9. Reserved.

18Fl0. Training courses and pro?,ranse. Docu�ents accumulated by personnel divisions in establishing and conducting training courses and programs;advising and assisting services end staff offices in establishL�g and conducting training pror,rams; and negotiating with the CSC, other Federal agencies, and non-Governr.ient organizations for the establishment and pro­vision of training courses and programs. Included are contracts, records of meetings �nd discussions, announcements of training courses, course outlines and tests, handout naterial and instruction sheets.

Cut off annually when superseded, training program or course is completed, or contract is terminated, hold 2 years, and retire. Destroy after 3 additional years.

18Fll. Federal e�rncutives trainin� . Records accumulated in the selection of candidates from GSA to participate in training programs sponsored byGoverm:lent agencies. Included are invitations from program sponsors to GSA to submit nanes of candidates, letters of application, reconnnendations, selection and rejeection of candidates, personnel summaries, and related papers.

Cut off at end of fiscal year, hold 2 years, and destroy.Maintain list of selectecs until no longer needed.

; · , D • R . r\ \ 'Cer. rcr P A G E: 3 r,J u r,-, B E R in h8x -

l 'i " t , , [ , . i t 1n , 1 ---- - - - - - • - - -- - - -

• Ust°' :.l 'J ll f-1 r \ t p. i �;c .'.J f o: :icr C1 f\j L Y -

11- � c l- l A.? i f � l1t! n d b 1)0-� Pt1:-: �� � . . ln,,-,r t D 1 , T E a nr l G R D :.: :� N O ;:1 1 • r1nNI at top on a l l acid PJ�cs other than p.,r,., i

G.: --··. r .J , - �"'>() I 'I• I () ,,; • '

I

� 3:-\ �- n o : .� S"STf\•� - - _ _

OAD P 1820.e2 CHGE ( I ) j ' _ I

18Fl2 18Fl4. Reserved.

18Fl5. Individual trainin� files. Documents accumulated to record per­sonal data and pro3ress of individual employees participatin� in the r,ana�e­ment intern or other formal professional, technical, or clerical training program under a training a�reenent . Included are evaluations, correspond­ence, and other papers showing progress of trainees; training timetables; and similar information as uell as seniannual ADP listings of training courses attended by individual trainees, and related papers.

Records of nanagement interns , and other trainees : Cut off at end of fiscal year following completion of training, hold 3 years, and destroy.

ADP listings (record of employee training): Destroy when no longer needed.

18Fl6 - 18Fl9. Reserved.

18F20. Trainin� agreements. Documents accUt:1.ulated by the Office of Personnel and regional personnel divisions in negotiating nationuide, Central Office, regional, or individual training agree�ents uith the CSC. Included are correspondence, record copies of agreements, and related papers. I

When superseded or obsoletee: Cut off annually, hold 1 year, and retire. Hold 3 additional years and destroy. I �

18F21 - 18F24. Reserved. -_.

2 18F25. Trainin� needs and olans. Documents accumulated in conductingstudies to determine training needs, developine plans for training , and recording najor accom,lishments. Included are progress reports, studies, correspondence, and related papers.

Cut off annually, bold 3 years, and destroy.

18F26 - 18F29. Reserved.

18F30. Trainin� renorts. Documents reflecting actual training and accom-plishments. Included are quarterly, semiannual, or annual reports of Itraining acconplishnents; sl.lIT'.mary reports (including the annual report to CSC) ; special training reports; study reports ; and related papers.

Central Office: Cut off annually, hold 2 years, and retire. Destroy after 3 additional years.

_ _ _ _ _ (Lio N �\P\',e,_�o.�� '. ;§;:,�, th i s 1 , ne )

-.: D \ I ' L� �� --- ---- _Certer PAGE" l4-� r� Uf\�SE R 1�� .,, c: ➔ 1'.1. f' 1f a 1 1;:,nclbook p,ge

(Use rcvu," for R I G H T PAG E )

re­

I ' :\ 1 -:

d• c t 1 AP 1 f ? iundbao!( pa 1!!

I I

I '

' I

I---'

-'-

Q-··

; (' �� - 1 \ T � ,_J � :--_, C' -, · . , · \ · : ) -=.: n t:. o :-• / · (� E '� . i:.: 1 c � T PAc: :� : . �s,,:� c ·:: �J � ;"\ \�: - · 0 1 t: , ; . \Vt ;:n r� r :1 ;- , J �-- :- i ;1- 1 .-- 1 1J 1 : .� -= ty:2d 1 � � · · - • L r. : , J( .::. 1 :y .:, , ...;. " t J ".:! :; 1 • ! i • ;., 1 d - � . i r; . -·s .

" · i ( . ; ', t l � \ L S f :-: \ ' : ,· : ::-; '. , -) : : \ ! S- 1 !'. \ ! l · -. . OAD P 1820.2 CHGE

! : .I . ; - J Other offices: Cut off annually, hold 2 yenrs , and destroy.

18F31 - 18F34. Reserved.

18F35. TraininP. =a.cilities and cquitment � Docunents accumulated in the acquisition nnd use of trcining and conference rooI'ls and training equip­ncnt. Included are ?urchase requisitions , descriptive literature , and related papers.

I Destroy \•·hen superseded or obsolete.I

' 18F36 18F39. Reserved.

, 18F40. Intern��ncv and otl1cr trninin'!:. Docunents accumulated in assisting ' in the development �nd conduct of trainin� programs for cnployees of other '. Federal agencies , contract enployees, enployees of international organiza­'tions, and foreign nationals uho are enga,�cd in activities of functional : interest to GSA. Included are records of raeetings and discussions :ibout , training activities , correspondence reflecting advice and assistance , . quests for inforr.iation an<l replies , and related papers.

Cut off annually followin� conpletion of trainin� program or course, hold 2 years , �nd destroy.

_ ( Q Appendix 18-F ! ) 1 , :l � 1 - - - -

i _-12 �,�,��� �------ ..

.,.. U::-crl 0·1 f 1 r � t nr1cie ot or"�2r C1-i\J L '{ f "' + f i i ; L r t Di�Tt: ii l J(l (;H C [: !:"°\ \! {) c' l : ': , ;i?'I at top or- a i l ctJcl Pil Cil'S l1tl1 � r tnan pa�e 1

___ cc.��;r f--;\.=:t and 2' 1 } � · -.2 � r : , n �ox

. 1

�-� � \, :� ::-c :, r- r__ __, r--. ' , r. - �: r -: - u ? d: :. ' "' - -:;-1 { T ; •\ (; �: ) '-� � � c - - :�i :� •- S'' S T ·: - .i

l;\ ,;nn ,: ,.. , ! ,: , '� • i: , i rp • p �! nl t l

� 1 \' - " { ! , .. . . 1: C' �! C.. f:' r •- , T , t 3/,� ' · « oD ? r; ri 1 � ' :.-} 1 rn rr: l �J , P S

OAD P 1820.2 CHGE

This appendix describes files accunulated in identifyinr,, selecting, devel­oping, and assigning candidates for GSA executj_ve development prograus. Files accumulated under the former AFC{ pro::;ram are subj ect to disposition instructions incl uded in this appendix. Also included are all files createn by the GSA Career Development Pro�ran and related programs. E,:ecutive manp0\1er resources program files are created pursuant to orders and other issuances in the 3610 subj ect classification series. They are accunulated by the Office of Personnel and by rc�ional Personnel Divisions. P.clated

documents accuwulated by ctr.er offices are not covered in this appendix but are described in chapter 9 of this handbook.

' ;:;

C:

I '

/ I

I I

' I

Appendix 10-G. GSA E::P.cut·ive H anpo�:er Resources Progran Files

P ·, !Z --,: lJ:ed en f 1 r ' 1t i ld'1":' :,f 0 .. C2 r o :\! !_ Y. � "' CJ-� ,\P n c h'3Pdbo1..H .. p ·1qs . � � ! iisc-n D 6-1 E ,,nd O i\ D c: G NO ;:i i l �ned .i: to,) vn a l l o::!d p2qe, other th,in , ,1 Ji! 'I

(U � ,· re-_, ,, �s -; , ,,r L E f l , ',\ G '.:: i

---- ------

F o � r\1 1-1 -:-- F O P 0 0 D A•.1 1_i :\i ;, E r= t 'J PJ\ G t: s t 8 : tJ :-i T PAC_1/lh�n c.r:::!s r :na :Jnr.1 :n �: c� tht! t�' ; 1 11 ci 1 5 ;u �s 7C •.:: s ;:Pcd·1 3/4" tc p l.1 nd , , . t:n nrl r,1.1 r 'J 1 n �:

--- -- --- - -c. : i' 1 I·� \ L " i :\ ._, · , i L s \ 1 ci"'

,). 18Gl.

-: f } c; s ,� : 1 r' L' �- �\ :) .. l" �-- r.: � -�

1 1 \ 1 ! '·. r s i :,� \ 1 OAD P 1820.e2 CHGE

GSA National Executive 1 1anoower Resources Board activities files. Documents created as a result of rr,eetings of the GSA :Intional r::xecutivc Board and selection panels. These r.teetings were held to direct and review the ltanpower Resources program, recomr.1end changes in the �rogram, and develop plans for training and evaluating candidates. Included are agenda, Ninutes and reports of meetings, lists of members, and other documentation of <liscussions held or actions taken.

GSA Nntional Executive n-1.npower Resources Boarde: Cut off annually, hold 3 years\ and retire. Destroy after 5 additional years.

Selection panels: Cut off ann�ally, hold 3 years, and destroy.

18G2 - 18G4. Reserved.

18G5. Program pl:mnin� and y,romotion. Documents accumulated in the devel­opment and execution of plans for the operation of executive development programs. Included are plans for executive training and seminars, cor­respondence and other documents used in announcing and prorrtoting the program and arranging for the allocation of funds or facilities, and related papers. Excluded are fomal issuances, including background papers,which are described elsewhere in this handbook.

Destroy when superseded or obsolete.

18G6 18G9. Reserved.

18Gl0. Executive corps rosters. of GSA Executive Corps rae111bers.

18Gll

18Gl5.

Lists, cards. or registers showing names

Destroy when superseded or obsolete.

18Gl4. Reservede.

Executive assi�nnent au plications. Documents pertaining to indi­vidual candidates for, or :-aenbers of the GSA Executive Corps. Included are applications ; recomMendations; documents reflecting performance evaluations, assignments, and results of executive training ; and related papers.

Place in inactive file following separation from the agency,hold 3 years, and destroy.

18G16 18Gl9. Reserved.

�- - - - - - _ { D o :<Appendix 18-Ge; : 1 1 , , !me ) _ _ _ _ _ _ _ _ _ - -- _ _ _'

,, ' I ' \ i : � I Jscd or. f . r,t 11,, 1 ·2 ,,f orciPr Q f,J LY + +C! i t>,P , f a hdndv:-iok ::i�, , ,e • - • _1 .�s t0 � t D,'.,_ T E . ind <J R G E :i NO � l i r r;,:cl J t top on ,1 1 ! odd P-•ues other tn.m P-➔-l_J � 1

-' p __J • .J y- ,. , --:, 1 -; cs ,:-..

- - - - - -- --- - -CSr\ C F, D E n svs1 E ',l

OAD P 1820. 2 CHGE

18G20. Executive assignnent referral cert ificates. Listings of candidates who were referred for consideration for executive assignment positions.

Cut off annually, hold 3 years, �nd destroy.

18G21 - 13G24. Reserved.

18G25. Executive development trnining a �reements. A'.sreements and other docur.1.ents accur.iulated in arranging for executive training.

Cut off annually ,�en superseded, c anceled, or obsolete, hold 2 years, and retire. Destroy after 3 additional years.

18G26 - 18G29. Reserved.

18G30. Executive manpower sta ffinq: �oal files. Docunents created to re­cord the nur.1.ber of i1igh-potential midmana?,ers and incumbent executives required to ensure qualified executive replacements. Included are routine and special reports, evaluation studies, individual career plans, pamphlets, agenda and minutes of meetings, and related papers.

:,

Destroy when superseded or obsolete.

18G31 - 18G34. Reserved.

18G35. Career developMent files. Documents create<l in developing a career plan progra� for individual participants. Included are staffing requirements, career obj ectives, train ing pro8rams consisting of for:!lnl tra ining, job rotation development details, cross-training assignri1ents, understudy ass ignments, correspondence, and related papers.

;

Destroy when superseded or obsolete.

18G36 18G39. Reserved.

18G40. Career folders file. Individual folders maintained for each par­ticipant containing personal data statement,· su1T1r.1ary of the counseling session, the individual career plan, a tentative schedule of development ass ignments, and related papers.

Place in inactive file following separation, hold 1 year and destroy.

18G41 18G44. Reserved.

18G45. Executive interchan�e nlan file. Documents created in broadening the experiences and capabilities of GSA executives and potential executives

i

- ( Do : .Appe:ndix"l8-�,-; , i l l !, l 1 ,, e )

,._ : P -\ R L- - - ------ --

· CHAP I i ,1 f13 ndbook p<19;,. \ Use re�erse for R I GHT PAG E ) GSA H)R'.\ i G3d 13AC•<

AUG C J

----� - - -- -- ---- - - - - ---- - -- ·-- --- - - - -- -- - -·- - - - - - ----- ------- ---- -- - - -

-

.FC R efl,:� .;T ; ,:; ;-· (; ,:, c "\ t J " ' �: 1: i : F.. [) ? .L c: ::: s r\ 1 \: :-; 1 P.� G � j G3 � C R :J ::: q 5.-{�:T�:e1 • ,

J °\' \ : �n l.. i"1 ' --n ---. ..J ':.., � • i", l , 'I� z- = Li ) ;., (._ j ' , ):.J ' r i:-c j ;.. - c : ; .., �1 �: p "r(i 1 1 J l n d rc u r, ' ' ''.!LT 1 1

- 1 ( , ! ',. 1 r : \ !_ ,, i l ' \ 1 ; ! ,: \ ! i \ i ! ·, r •:., :T \ T r U\ OAD P 1820. 2 CHGE '

through a varie ty of development experiences in GSA, State and local �overnments, 0r in private industry. agreements, nomination lists, and related papers.

Cut off annually when superseded,' canceled, 1 year, and destroy.

S L : � J - ,. 18G46 - 18G49. Reserved.

other Federal agencies,Included are exchange

I ,i , ' L ... 1

or obsolete, hold

18GSO. Executive r.1annower nrot;,;t'Qrl files . Documents created in reviewingthe GSA r::wcutive :'-hnpower Resources Pror,raT'l and recoT'lr.lendations to the Administrator; assessing executive capability; coor<linatin� nationwide executive traininr, for GSA executives ; establishinr, priorities and a=­ranging for allocations of the necessary ceilings funds; providing train­ing facilities to carry out program objeectives; and related activities. Included are correspondence on training arran�ernents, executive inventorylists, applications, assign�ents, and related papers.

l I

Cut off annually, hold 3 years, and retire. 5 additional years.

Destroy after

I 18G51 18G54. Reserved.

18G55. :::'{ecutive mannm••er resources reports. Documents accumulated in evaluating the effecciveness of the ri.anpouer resources pro�ram obj ectives and the requirements of the Civil Service Corunission. Included are Quarterly I:::-::ecutivc � !empower Resources Reports; Consolidated Service or Staff Office Executive :!anpower P.esources P-eports; special reports as requested; and related papers.

Cut off annually, hold 3 years, and destroy.

j I ! I

I I

_ _ - _ _ _ __ __ _ _ _ ( D 2 :-.Appendix 18-G 1 . :, 1-1 : , c i _ _ __ _ _ _ _ _ __ _ _ _ _ _

I I

{) : -.. ( I 1 ·,-: l : ' ) j l (. � ., ter �',C.'..G r: -, " 1 L1 " � r-- c R 1 -" ·- l-JOA P �\ ; � -- - - -- - ·- -- --- --- - ---- -- ----5- and 6'_ . , · , o ,_ , ---l!' lJ ;ec! c : 1 ; i , �. � ;JLl Jf• o f ord=r \1 1\I L Y "' • C , 1 L\P tf a f ::1 n<Joocl .. p;i :jc f "• • i n')e: i !_) .'.'.el E ._1d OH t:: Ee- � •·JO a ! ir;n 2d a�. top on a l 1 ocL:! p,Hl�S other :hci � , ;;3 1J:.' 1.e

u, :; • <1 ,· 11 c, 1, 1 "ii '1 ( l J ,e reverse for t [ F T -:: :\ G E )

Ci'

I •

I '

! I

---·-· - ----- - -----·- - - - ----- -- -- -- - -- - -- ------- ----\ . OAD P 1820. 2 CHGE

This appendix provides documentation, naintenance, and disposition instruc­tions for f iles accumulated in proces s ing personnel records. ��re specif­ically, these f iles are accut'lulated Li-1 processing, controlling, and naintaining off icial personnel folders ; answering inquiries regnrdingemployees; controlling personnel reports ; and technically reviewing person­nel files maintained for independent aiencies and connissions. These f iles are created pursuant to GSA orders and handbooks of the 6000 subj ect clas­sification series, and the Federal Personnel I !anual. They are accumulated in the Processin� and �ecords Branch, Central Office Operations Division, Offjce of Personnel, OAD , and its counterpart in each regionnl office. ,Thj s appendix does not apply to personnel f iles accmaulated by offices 'engaged in other prosrans. � !aintenance and d isposition instructions for files of this nature are described in chap. 9 of this handbook.

I

APPendix 13-H. _ _ Proccssinz and Records Files '

--- -- - - • ,_ '.) l l • • , • ; ' '- .. , ' ' l c::- I , I ). , � - --'

--. ' 1 _- __ _____ -__- ·�- 2 , l - t.r .-

..� t_ : anc I J ,.-,- 1 1 b C -i \ -1 •1 b"' O X: __ _ __ I ' l ·

\ j ) _ _- _- ,, t . . r:, ·" 1- 1 2 ' . , ..., '

! or d�- O �· i L '-1 � • c �-! ;-'\f., 1 f c\ 1 :clndoook p ... . J:'. i:i l i r : ried at to:J 0P ,1 1 f odd parjt::s e ther rhit n �)dt;'-\ 1

.....u , . , -... ...... _

' ' 1J l [ ' 1 1 [ I ! 1 _ _1 , � -- - \ ' -,

-41 U:;n , 1 ·."1 L rst p;:1 Je r • • " I nse r t Q .'. _T l ,1 , ; d O :-:t S: E: i : ;IJ L)

� 1

-- --- ----

-�--

----- --- --- --- ----- - -

) :-,:·Ap"p endix 18-H ; - : ; , , 1 1 ' 1d - - - - - - - - - - - -- - -- { [)

- - - -

, ,' • 1 1 1 ;t?i t DAT E ,? r ;d 0 8 D t: ;:; N O a l 1 r: r: ec! at top on a l l odd ,J:1ges llt l lL! I than p.ige 1

,_1 ' \ .-- r , "I

. -.-

F c� � r " ,\T ;:e r (J 1)2� r\ ' :J _ r,r,� =.r.=: c �� -, -:.. ,� = --: : r; ! C H rf ? ½c· :: \ ":= S l. () ? C � H ..; v s r :: ', " ,.. �''hen i..•r :-ir ... i r, ;; i ·r : nt ! l" �} ::·f � I ) � ';_\1 1} r ' 1 = 11�r : ..; 3/:.1r �.o:• , l f d 1 ' ' '_ i ;"' ,:! ' 1 �·r-.. :e >;-' , ;r 1 � : : : . : ,

" ! OAD P 1820.e2 CHGE

Documents accuMulated to provide an

'' ' 18Hl : Offic ial nersonncl folders. official record of personnel actions pertaining to an employee'es status and service. The Federal Personnel !!anual specifies the documents required for inclusion in official personnel folders.

Records filed on rip,ht sides of folder: Hhen employee separates , s L ' l l - ( "- · cut off , hold 30 days , and transfer to the ! Tational Personnel

Records Center, 111 � !inneba�o St. , St. Louis , ! Iissouri 63318 , except as provided in the '!:ederal Personnel Hanual. �-lhen employee transfers , send to r,aining office.

Records filed on left side of folder: Destroy if replaced or revoked, after 1 year , or before transferring folder , uhichever is sooner.

18H2 18II4. P-.eserved. ' 18H5. Personnel action reports. Documents created in the prep aration , coordination , �nd consolidation of regular and special reports to the CSC . Included are reports on Federal civilian enployment , acquisition of h.cindi­capped persons , and geographical distribution of employment , biennial reports on occupations; other comparable reports; and related papers.

Cut off annually, hold 2 years , and destroy.

18H6 18H9. Reserved.

18Hl0. Chronolo�ical journal . Copies of notifications of personnel action accur1ulat�d to provide a record for inspections , worl: measureMent statistics , reference, preparation of reports , and other purposes.

Cut off annually, hold 3 years , and destroy.

18Hll 18Hl4. P,eserved.

18Hl5. Service control file . Docunents created to provide an official su�ry of eMploynent history for each eMployee maintained outside the personnel folder to provide sumr.1ary data on each position occupied. In­cluded are service record cards or their equivalent , and position identi­fication strips.

Service record card or equivalent: Cut off annually, on separation or transfer of employee , hold 5 years , and destroy.

Position identification strip: Destroy after position is canceled or new strip is prepared.

,, -\ i -: c�n tPr P A G E i·J U P 1 B E R 1 1 1 !::ox

---------- J__: ! ) I , I I I I · L: ( I , l 1 1 1

" l .! \ 1 L l !) 1 1 f i r:..� 1 ):inL' 0f o r ch;r O N L Y

( U st' r,' 1 2 r ,� f o r L E F T PJ\ C r ) ( r , J 1 ' • .. � .::, 1 . , - � '•

OAD P 1820. 2 ,CHGE

This appendix provides documentation, maintenance, and disposition instruc­tions for files accumulated by health service units. Health service units are established to promote and maintain the physical and mental health of Federal employees. Health service unit files are created only by GSA health service units established and operated pursuant to 5 u . s . c . 150 and GSA orders and handbooks of the 6000 subject classification series.

Appendix 18-I. Health Service Unit Files

1 and 2

' ; ' .

- -- -- . ' OAD P 1820. 2 CHGE

1811. Health records files. Documents created to record individu3l em­ployee medical history. Included are forms , correspondence , record of blood donations, and related papers . Excluded are documents relating to pre-employment physical eJ�am.inations , health qualification placements, dis­ability retirement e>�aminations, and fitness for duty exa:ninations ,.,ilich become a par t of the official personnel folder on separation of employee but may be maintained separately prior to separation.

1812

Cut off annually following transfer or separation , hold 6 years, and destroy (or transfer to gaining unit on requestof individuals).

18I4. Reserved.

1815. Health unit reports. Copies of statistical summaries 1 reports, and papers relating to employee health.

Cut off annually . hold 2 years, and destroy.

18I6 - 1819. Reserved .

18110. DailLlealth loa. Documents created in recording individual t�eat­rnent given and other daily basic data regarding the operation of the health facility. Included are logs 1 registers, and related papers. I

When information is summarized : Destroy 3 months after last date on log or register.

When information is not summarized : Cut off annually . hold 2 years, and destroy.

ippendix 18-I

:_ - · · '_-: : __ _:; · �� - - - - - · --- --- - , ::· ��- :.' - ·-· 3 and 4 . _1 ,·, : : ( n r , ; . : ;:::;-:: � �, : :·- - ,_� \

( 1 : � _, - '" , r ..)-::: r L ,,