in this presentation, we ll cover four steps to utilizing...
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Beyond Your Office Door
In this presentation, we’ll cover four steps to utilizing your volunteers.
Assumptions Today, pastors need to work both in the church and on the church. The less I do, the more that gets done. Your most valuable resource in your church is your volunteers. People give to vision: People volunteer for a vision. Most of our visions are not clear enough, and our systems are not complete enough. Why we don’t
Utilizing Your Gifts-Beyond Your Office Door 2
• Engaging volunteers can be exhausting
• Doing it yourself the first three times is almost always easier.
• Creating a vision often seems stupid.
• Unless you’re a dork, creating systems is awful. However…
• Engaging volunteers allows you to work in the church on your proficient passions.
• Working on the church sets up their next pastor.
• With another person, you don’t feel like quitting on the same day.
“Two are better than one, because they have a good return for their labor: 10 If either of them falls down, one can help the other up. But pity anyone who falls and has no one to help them up.” -Ecclesiates 4:9-10
Utilizing Your Gifts-Beyond Your Office Door 3
Step 1: Cast the Vision We care about vision because we care about people.
Vision is like vacation Vision in your head is an idea, vision cast is direction1
• Purpose. Every organization has a purpose. That purpose may be clear or
vague. It may be conscious or unconscious, written or unwritten. Some purpose
1 Made up last week, but I am sure someone else has said it better.
Vision
Community
Members
You
Vision (who, what, when where)
Utilizing Your Gifts-Beyond Your Office Door 4
statements are specific and inspiring, while others are vague and uninspiring.
Regardless, no organization is ever formed—or continues to exist—without
some sort of purpose. It is worth taking time to answer the question, “Why do
we exist?”
• Values. Values are the ideals that we esteem as a company. They are the
philosophical foundation of our corporate ideology. They are the things that we
hold dear and use to make decisions and keep us on-track. They are what we
believe—no matter what. However, if they are to be more than mere platitudes,
we must translate our values into specific behaviors that we expect from one
another.
• Vision. Having a clear vision of where you are going is crucial in any human
endeavor. This is especially true when it comes to organizations. Unless we
know where we are going, it is difficult to select the best route, assign the
necessary resources, or create any semblance of organizational alignment.
• Strategy. Once you have a clear vision about where you are going, you can
formulate a strategy for getting there. The best strategy is generally the one that
gets you to your destination the fastest with the most efficient use of resources.
However, some strategies work well in the short-term, but at the expense of the
organization’s values or purpose. That’s why we can’t really select the right
strategy until we know why we exist (purpose), what we believe (values), and
where we are going (vision). (Michael Hyatt
Utilizing Your Gifts-Beyond Your Office Door 5
© 2
003-
2016
EO
S.
All
Rig
hts
Res
erve
d.
CO
RE
VA
LU
ES
1.
We
sta
nd o
n G
od’s
Gra
ce
2. W
e cu
ltiva
te c
omm
unity
3. W
e st
ep
up
3-Y
EA
R P
ICT
UR
E™
Fu
ture
Dat
e: J
uly
201
9
Off
erin
gs:
$1
70,0
00
Bu
ildin
g F
un
d:
$100
,000
(a
fter
purc
hase
)
Mea
sura
ble
s:
Mem
bers
-200
Co
nfirm
atio
ns 1
5+
Bib
le C
lass
80%
of a
dults
are
act
ive
Se
rvin
g 80
% p
artic
ipat
ion
with
in a
qua
rter
Kid
s 80
%
Fe
edba
ck m
etric
s?
Wh
at d
oes
it lo
ok
like?
•
Ow
n pr
oper
ty w
ith a
bui
ldin
g
•
Pro
pert
y re
nted
out
whi
le w
e m
ake
plan
s
•
$100
,000
in th
e ba
nk
•
Su
mm
er c
amp/
VB
S
•
Vib
rant
Chi
ldre
n’s
Min
istr
y
•
Vic
ar
•
Ave
rage
ove
r 15
0/w
k in
wor
ship
•
All
coor
dina
tors
mee
t mon
thly
•
Hu
ddle
mee
ting
afte
r ea
ch w
ors
hip
serv
ice
•
Ad
min
hel
p to
coo
rdin
ate
volu
ntee
rs
•
Do
ne w
ith E
OS
mod
el
•
Yo
ur T
ime
of G
race
onc
e a
quar
ter
•
•
•
•
•
•
CO
RE
FO
CU
S™
Pa
ssio
n:
He
lp p
eopl
e fin
d th
eir
valu
e in
Chr
ist
Ou
r N
ich
e: A
con
tem
pora
ry a
ppro
ach
to th
e tr
aditi
ons
from
200
0 ye
ars
ago
10-Y
EA
R T
AR
GE
T™
In
our
chu
rch,
sta
rt a
chu
rch,
500
peo
ple,
100
in k
ids
prog
ram
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l fro
m e
very
mem
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eve
ry
mem
ber
from
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efer
ral
MA
RK
ET
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S
TR
AT
EG
Y
Ta
rge
t M
arke
t/“T
he
Lis
t”:
Pe
ople
who
are
suc
cess
ful,
but t
hat i
s no
t eno
ugh
(the
y st
ill h
ave
an
empt
ines
s)
Th
ree
Un
iqu
es:
1. T
radi
tion
mee
ts c
onte
mpo
rary
2. F
ull
in G
od’s
Gra
ce
3. W
orsh
ip th
at a
pplie
s to
toda
y’s
issu
es w
ith b
iblic
al d
epth
4.
Str
ong
com
mun
ity G
roup
s w
ithin
the
cong
rega
tion
Pro
ven
Pro
cess
: 3
-7…
1. R
efer
ral,
2. M
eet
a m
embe
r 3.
Mee
t th
e P
asto
r 4.
Rad
ical
follo
w u
p, 5
. A
spec
ial p
lace
, 6. S
tep
Up
Gu
aran
tee:
Gen
uine
TH
E V
ISIO
N/T
RA
CT
ION
OR
GA
NIZ
ER
™
OR
GA
NIZ
AT
ION
NA
ME
: E
tern
al R
oc
k L
uth
era
n C
hu
rch
VIS
ION
TH
E E
OS
MO
DEL™
Utilizing Your Gifts-Beyond Your Office Door 6
© 2
003-
2016
EO
S.
All
Rig
hts
Res
erve
d.
CO
RE
VA
LU
ES
1.
2.
3.
4.
5.
3-Y
EA
R P
ICT
UR
E™
Fu
ture
Dat
e:
Re
ven
ue:
$
Pro
fit:
$
Mea
sura
ble
s:
Wh
at d
oes
it lo
ok
like?
·
·
·
·
·
·
·
·
·
·
·
·
·
·
·
CO
RE
FO
CU
S™
Pu
rpo
se/C
ause
/Pa
ssio
n:
Ou
r N
ich
e:
10-Y
EA
R T
AR
GE
T™
MA
RK
ET
ING
S
TR
AT
EG
Y
Ta
rge
t M
arke
t/“T
he
Lis
t”:
Th
ree
Un
iqu
es:
1.
2.
3.
Pro
ven
Pro
cess
:
Gu
aran
tee:
TH
E V
ISIO
N/T
RA
CT
ION
OR
GA
NIZ
ER
™
OR
GA
NIZ
AT
ION
NA
ME
:
VIS
ION
TH
E E
OS
MO
DEL™
Utilizing Your Gifts-Beyond Your Office Door 7
© 2
003-
2016
EO
S.
All
Rig
hts
Res
erve
d.
CO
RE
VA
LUE
S
1.
2.
3.
4.
5.
3-Y
EA
R P
ICTU
RE™
Futu
re D
ate:
Rev
enue
: $
Pro
fit: $
Mea
sura
bles
:
Wha
t doe
s it
look
like
?
·
·
·
·
·
·
·
·
·
·
·
·
·
·
·
CO
RE
FO
CU
S™
Pur
pose
/Cau
se/P
assi
on:
Our
Nic
he:
10-Y
EA
R T
AR
GE
T™
MA
RK
ETI
NG
S
TRA
TEG
Y
Targ
et M
arke
t/“Th
e Li
st”:
Thre
e U
niqu
es:
1.
2.
3.
Pro
ven
Pro
cess
:
Gua
rant
ee:
THE
VIS
ION
/TR
AC
TIO
N O
RG
AN
IZE
R™
OR
GA
NIZ
ATI
ON
NA
ME
:
VIS
ION
THE
EO
S M
OD
EL™
Utilizing Your Gifts-Beyond Your Office Door 8
Utilizing Your Gifts-Beyond Your Office Door 9
Step 2: Support the Vision with Systems
We care about systems because we care about people. Every church has systems. Systems shape behavior (at least at home)
Every System has a life-cycle The systems that got you to this point, will not get you to the next point.
ExpectationsRewards
Consequences Communication Behavior
Utilizing Your Gifts-Beyond Your Office Door 10
Vision (who, what, when where)
Utilizing Your Gifts-Beyond Your Office Door 11
Step 3: Engage Your Volunteers
A family can only have a meaningful relationship with eight other
families
A pastor can only invest in five people
Big gear vs. small gear.
vs.
Utilizing Your Gifts-Beyond Your Office Door 12
Recruit for immediate needs
Utilizing Your Gifts-Beyond Your Office Door 13
Step 4: Thank Your Volunteers
▪ Thank volunteers with gifts, recognition and insider
information/decision making
▪ Buy Starbucks on occasion of the whole set up crew
▪ Be proactive in thanking staff of where you rent—we buy things for staff at the Middle School 3x a year.
▪ Regularly buy coffee cards for the custodian that cleans up after
you are done at school or wherever. We also buy restaurant gift cards about once a quarter.
▪ Take staff out for appreciation dinner twice a year with their
families.
▪ Take all Sunday school teachers and their families out for pizza once a year.
▪ Give each Sunday school teacher a $5 coffee card after their
month of teaching
▪ Have meetings with coordinators over lunch and pay for lunch…makes a good start and end time to the meeting and shows appreciation. Everyone likes to go out to eat.