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INTEGRATED MANAGEMENT SYSTEM AWARENESS

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Objectives

After this discussion, you should be able to:Appreciate the importance of IMSDefine the various terms used in HSE MSList the requirement of EMS / OHS MSUnderstand the role of top managementDeveloping an HSE policyBenefits of HSE implementation & certification

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What is Management System?

• The part of the overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing achieving and reviewing the policy.

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ENVIRONMENT

Surroundings in which an organization operates, including

air, water, land, natural resources, flora & fauna, humans and their

interrelation.

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Use of

processes, practices, techniques, materials,

products

that

avoid, reduce or control pollution,

which may include

recycling, treatment, process changes,

control mechanisms, efficient use of

resources and material substitution.

PREVENTION OF POLLUTION

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ENVIRONMENTAL ASPECT AND IMPACT

Environmental Aspect Element of an organization's activities, products or services that can interact with environment.

Environmental ImpactAny change to the environment, whether adverse or beneficial, wholly or partially resulting from an organization's environmental aspects.

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Environmental Aspects and Environmental Impacts

Environmental aspects and environmental impacts exist in a “Cause and Effect” relationship with each other.

Aspect (Cause) Impact (Effect)

Waste generation

Pesticide applications

Paper consumption

Soil, water quality degradation

Resource depletion

Land pollution

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DEFINITIONSHAZARD source, situation or act with a potential for harm in terms of human

injury or ill health, or a combination of these

INCIDENTwork related event in which an injury or ill health (regardless of severity) or fatality occurred, or could have occurred.

OCCUPATIONAL HEALTH & SAFETYconditions and factors that affect or could affect, the health and safety of employees or other workers (including temporary workers and contractor personnel) visitors or any other person in the workplace.

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OHS HAZARDS

o Exposure-weather, temperature, noise, chemicals, open watero Falling objectso High pressureo Hot worko Mobile equipmento Repetitive worko Rotating equipmento Working at heighto Electricalo Fire / explosiono Slip/ trip / fallso Confined spaceso Exposure-radiationo Terrorismo Industrial Hazards

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INCIDENT RATIO

1 – Major injury

10 – Minor injury

30 – Property damages

600 – Incidents/Near Misses

Our efforts should be directed to the many significant opportunities of near misses for control of accidental losses

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DEFINITIONSRISK

combination of the likelihood of an occurrence of a hazardous event or exposure and severity of injury or ill health that can be caused by the event or exposure (s)

SAFETY

freedom from unacceptable risk of harm

ACCEPTABLE RISK

risk that has been reduced to a level that can be tolerated by the organization having regard to its legal obligations and its own OH&S policy

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OHS RISK MANAGEMENT

THE ESSENCE OF

RISK MANAGEMENT IS

TO AVOID HIGH RISKS,

MANAGE MEDIUM RISKS AND

LIVE WITH LOW RISKS

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SAFETY DEPENDS ON HARDWARE :Plant & up keep – planned

inspection, Engineering & change, procurement, Maintenance

SOFTWARE :Organization – procedures, recruitment, accident reporting & analysis, rules & work permit, emergency preparedness, materials & services management

HUMAN WARE :The People – Leadership, Training, Task observation, PPE, Communication, Health & Hygiene

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EXERCISE

• Identify the hazards / risk as well as the environmental aspects and impacts while driving a vehicle

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An HSE MS is Management

• Must have commitment of top management

• HSE MS is owned by facility manager

• Define approves policies, and objectives

• Must be consistent with other management systems

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An HSE MS is a System

• Requires creation of a formal structure

• Addresses management programs to achieve the improvement objectives

• Operational control procedures to address maintenance objectives

• Doesn’t specifically address compliance components

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POLICY & OBJECTIVE

Policy - Overall intentions and direction of an organisation related to its HSE performance as formally expressed by top management.

Objective - Overall HSE goal, consistent with the environmental policy, that an organization sets itself to achieve.

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Target - Detailed performance requirement, applicable to the organisation or parts thereof, that arises from the HSE objectives and that needs to be set and met in order to achieve those objectives.

Performance - Measurable results of an organization's management of its HSE aspects

Environment target & Performance

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Benefits of an HSE MS

• Helps maintain compliance

• Reduce operating costs

• Integrate Environmental Health and Safety programs into mission

• Increase employee involvement

• Reduce HSE Impacts / Risk of the organization

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What’s Missing?

• Structure

• Continual improvement

• Top level management commitment

• Management review or ownership

• Formal awareness of “system”

• Or is it something else?

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Continual Improvement Cycle

Implement

Plan

Check

Review

PlanImplement

Check

ReviewPlan

Implement

Etc.

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HSE MS Frameworks

• ISO 14001 or OHSAS 18001 Standard

• Code of conduct are the Management Principles the basic PDCA

• Compliance-Focused HSE MS

• Eco & Health and Safety Management

• Audit Scheme to monitor and measure the performance

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HSE MANAGEMENT SYSTEM MODEL

5 Management

Review

4Checking

2 Planning

3Implementationand operation

1Policy

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ISO 14001 / 18001 Elements

Checking/• Measurement and Monitoring• EMS Nonconformance and

Corrective / preventive Actions

• Records• EMS Audits

Continuous Improvement

Implementation

• Roles and Responsibilities• Training and Communication

• EMS Document Control• Emergency Preparedness

and Response

Planning

• Aspects / Impacts •Hazards / Risk

• Legal Compliance • Objectives and Targets• HSE Mgmt. Programs

HSE Policy

Management Review

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The management System 4.1

• Establish• Document• Implement• Maintain• Continual Improvement

With in the scope of the HSE management system

• Health and safety within the boundary for OHS MS • Impacts outside for EMS

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The 5 Components

• Policy

• Planning

• Implementation and Operation

• Checking

• Management Review

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HSE Policy 4.2

• Issue a policy statement signed by facility manager

• At a minimum, commit to– Address the significant environmental aspects – Address the high risk hazards– Continual improvement– Prevention of Pollution / injuries– Environmental, health and safety compliance

• Identifies HSE MS framework• Publicly available

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4.2 HSE PolicyWe are committed to

• Optimal usage of resources in all engineering drawings and documents generation processes.

• Prevent pollution and comply with legal and other corporate requirements

• Continual improvement of HSE performance of the organization

• Ensure safe and healthy environment to its employees at the work place.

Date: June 1st 2007 Chief Executive

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Planning EMS 4.3

• Identify aspects and impacts from facility activities, products, and services

• Review legal requirements - pollution control boards

• Set objectives and targets

• Establish formal EMS program

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Planning OHS MS 4.3

• Identify Hazards and analyze the risk with respect to the source / assets, situations and the activities

• Review legal requirements factories act

• Set objectives and targets

• Establish formal OHS MS program

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CONTROL MEASURES

• Terminate

• Treat

• Tolerate

• Transfer

Noise control measures

Soil erosion control measures

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Implementation and Operation 4.4

• Define roles and responsibilities• Provide EMS training• Establish internal and external communication,

mechanisms• consultation and participation added for OHS• Establish document control system• Establish operational controls• Integrate with or establish emergency preparedness

procedures

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Checking 4.5

• Conduct periodic monitoring of environmental performance

• Identify root causes of findings and conduct corrective and preventive actions

• Maintain environmental records

• Conduct periodic HSE MS audit

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LOSS CAUSATION MODEL

Lack ofControl

Basic Causes

ImmediateCauses

IncidentLoss

(system/ system

standards & compliance

to standards)

(Personnel,system &

job factors)

(Sub standard

Conditions &

practices)

(Event) (harm and/or

damage)

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Management Review 4.6• Periodic review of the management system by the

top management team• Inputs process owners for discussion • Decision on system changes & resources• Performance analysis and preventive action• Address all escalations from the middle

management• Ultimate responsibility and authority for

implementation of IMS• Revise policies and objectives as needed

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How to implement a Management System?

An HSE management system brings together the people, policies, plans, review mechanisms, and procedures used to manage the HSE issues at a facility or in an organization.

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OHSMS vs EMS

OHSMS

OHSAS 18001

EMS

ISO 14001

Issues Within premises Outside premises

Measurement 8 hr data 24 hr data

Improvement PDCA PDCA

Model 5 principles 5 principles

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ISO 14001 REQUIREMENTS

1. Scope

2. Normative reference

3. Terms and definition

4. Environmental management System4.1 General Requirements4.2 Environmental Policy4.3 Planning4.4 Implementation and Operation4.5 Checking4.6 Management Review

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