improve your office administration

Good Evening and Welcome toGood Evening and Welcome to

Technology Users Group MeetingTechnology Users Group MeetingApril 18, 2002April 18, 2002

WelcomeWelcome

Good evening!

Thank you for coming

Please get comfortable

Feel free to ask questions & contribute

Want you to get real value from these meetings

Please enjoy!

IntroductionsIntroductions

Let’s quickly go around the room

Mention your name and company

Part of the value you will get from this meeting comes from networking with each other

We encourage you to do that

AgendaAgenda Technology News

#1 - All about the world of eBay!

#2 - Want more time in the day? How to improve handling paper, mail and other documentation

#3 - How to find and download your all-time favorite music from the internet

User questions & discussion

Door prize drawing

Summary & conclusion

Technology NewsTechnology NewsIntel Meets Earnings ExpectationsIntel Meets Earnings Expectations

SAN JOSE, Calif. (AP) - Stronger-than-expected microprocessor sales outpaced disappointing revenues from communications chips as Intel Corp. posted first-quarter earnings that met Wall Street expectations.

Technology NewsTechnology NewsNew Orleans Mayor Sees Web As ToolNew Orleans Mayor Sees Web As Tool

NEW ORLEANS (AP) - The incoming mayor is employing high-tech hiring tactics in a city where old-style patronage has long ruled.

People are invited to apply for the city's top jobs at popular Web sites such as Monster.com.

Technology NewsTechnology NewsSupreme Court Strikes Down 'Virtual' Child Porn LawSupreme Court Strikes Down 'Virtual' Child Porn Law

WASHINGTON (Reuters) - The Supreme Court Tuesday struck down a federal law banning 'virtual child pornography' that uses young adults or computer-generated pictures to depict children, ruling that it violates free-speech rights.

Topic #1Topic #1All about the world of eBay! How to effectively use it to All about the world of eBay! How to effectively use it to get incredible deals on both business and personal items.get incredible deals on both business and personal items.

Presented by:

Larry Sedgwick, ALG Computer Consultant

EBay was the Internet’s first online auction web site and is currently the largest.

It has 20 main categories of items and hundreds of subcategories.

There are over 200,000 items available in the computer supplies alone!

Items can be bought or sold. If you are looking for something, chances are it’s on EBay.

Topic #1Topic #1All about the world of eBay! All about the world of eBay!


Examples of products available:

Antiques & Art Consumer Electronics Pottery & Glass

Books Dolls & Bears Real Estate

Business, Office & Industrial

Home & Garden Sports

Clothing & Accessories Jewelry, Gems & Watches

Stamps

Coins Movies & Television Tickets & Travel

Collectibles Music Toys & Hobbies

Computers/Networking Photo Everything Else

Over 1,000,000 collectables

Over 700 copies

Over 1,200 phone systems

Over 2,500 businesses for sale

Over 200,000 computer products

Over 500 dot matrix printers

Over 4000 ink jet printers

Over 2700 laser printers


EBay has their own fraud protection plan to protect buyers from non-legitimate sellers.

In addition, a Star coded vendor feedback information to help buyers quickly identify good and possibly shady sellers.


Seller rating system is based on the number of feedback opinions

Yellow 10-99 opinions

Turquoise Star 100-499 opinions

Red, green, 1000-10000 opinions

Shooting stars even more!


Other Online Auctions sites:

Yahoo - auctions.yahoo.com

Ubid.com

Online-auctions.com


Examples of recently completed actions:

HP LaserJet 1100 printer

On Pricegrabber.com $269.00

Ebay.com $190.00

Compaq Ipaq 3765 Handheld

On Pricegrabber.com $390.00

On Ebay.com $300.00


EBay has a Personal Options page to set up different notifications

Outbid notice

End of auction notice

Item Watch notice

Bidding and Selling Status

Listing confirmations


Know what you are looking for! Don’t bid higher than you can buy the item elsewhere.



EBay University and a guided tour help you with eBay shopping


Now . . . Let’s login and use it!

Questions and Questions and Discussion?Discussion?


Topic #2Topic #2Want more time in the day? How to improve Want more time in the day? How to improve handling paper, mail and other documentation.handling paper, mail and other documentation.

ORGANIZING PAPER IN THE OFFICE AND

AT HOME: 3 PROBLEMS & 3 SOLUTIONS

Presented by:

Jill Ellen Shankar

President, Peace of Mind for Life, Inc.

PEACE of MINDfor Life, Inc.

Organization and Time Management Services for Home, for Office, and for Life!

Phone 216.371.9937 Fax 216.371.9937

Topic #2Topic #2Organizing paper in the office and at homeOrganizing paper in the office and at home

Topic #2Topic #2Problem #1 – too much paperProblem #1 – too much paper

80% of filed papers are never referenced again!

An individual will spend an average of $250.00

recreating a lost document!

Topic #2Topic #2Solution #1 – sort more effectivelySolution #1 – sort more effectively

Manage your trash and piles more usefully

1. In Holds only papers which you have

not seen!2. Trash

Will you use this document again before 6 months pass?

Does this information expire? What is the worst case scenario if

you throw it away but need it again?3. Delegate or give to someone

Topic #2Topic #2Solution #1 – sort more effectivelySolution #1 – sort more effectively

4. Take action-ok to further separate

Urgent-do today Do this week Do this month Take on the road

OR For a client For the boss For internal For the team meeting

5. File-note destination in the corner

Topic #2Topic #2Problem #2 – location, location, location, etc.Problem #2 – location, location, location, etc.

In a lifetime, the average American spends one year

searching for misplaced objects!

Topic #2Topic #2Solution #2 – label and store more effectively!Solution #2 – label and store more effectively!

1. File for storage and access

a) When creating a filing system, start with the broadest categories in hanging files and pare down with individual file folders

b) When creating a label, ask yourself where you will look for it when you need it


c) When creating a location, ask yourself how often you will need the document. This determines where you store the file.

d) Use colors to separate and provide visual cues

e) Use desk top sorters to provide visual access


2. Store like-items together

Keep supplies in a convenient location and keep it consistent

Store consumable, loose, small items in a clear or well marked container (paperclips, push pins, extra staples, rubber bands)

Manage your inventory-do not run out

Topic #2Topic #2Problem #3 – poor habitsProblem #3 – poor habits

In a lifetime, the average American spends 8 months

opening junk mail. Why bother?

Topic #2Topic #2Solution #3 – develop patterns that workSolution #3 – develop patterns that work

1. What are your peace breakers?

Procrastination

Habit

Fear of success or failure

Shame

Anger

Anxiety and stress

Topic #2Topic #2Solution #3 – develop patterns that workSolution #3 – develop patterns that work

2. What are your peace makers?

Pride

Time

Happiness

Imagination

Creativity

Freedom

Topic #2Topic #2Organizing paper in the office and at homeOrganizing paper in the office and at home

Let’s Take a Break!Let’s Take a Break!

Topic #3Topic #3How to find and download your all-time favorite musicHow to find and download your all-time favorite musicfrom the internet.from the internet.

Presented by:

Cary M. Root

President

ALG Computer Consulting & Training


How many here

tonight have gotten

music from the

internet?


First let’s look at how you do it

– Software requirements

– Where to get it

– Hardware requirements

– Which sites to use

– Demonstration

Then we’ll discuss the issues and controversies


Software requirements:

Music download software

Free

Specific to each online service

Get it from the service’s web site


Hardware requirements:

Lots of hard disk space – at least 100mb of free space

Speakers

Sound card


Which sites to use:

Kazaa at www.kazaa.com

Grokster at www.grokster.com

Morpheus at www.musiccity.com


Kazaa is currently the most popular “file sharing

site” on the internet, so we’ll use it for our demo


First time – download the Kazaa Media Desktop software (KMD) from www.kazaa.com

Follow the instructions to install it

Start using it!

Let’s download some files


Next let’s look at the issues and controversies:

Napster – one of the first and most memorable of the internet music sites

Shut down by the Recording Industry Association of America - in part because sole purpose was to obtain music


As soon as Napster was shut down, several other similar sites sprung up

The new ones are file sharing sites that let users share pictures and other legitimate computer files

Even though they are used daily to swap copyrighted songs


This slight difference may put them in a protected class for products like video cassette recorders – devices that could be used to pirate software, but shouldn’t be barred from use because they have legitimate purposes

A European court recently backed one of these companies

Many more court dates are scheduled


Napster was relatively easy to shut down

It required users to login to a central computer network

Only needed to cut off the head


These new services don’t rely on a central system

Peer – to – Peer

Each user becomes its own broadcasting and sharing station that anyone else can connect with

Almost impossible to shut down!


Many legal issues and controversies surrounding this technology

It’s being played out right now!

Will continue for quite awhile

Not condoning illegal copyright infringement

Simply providing information


Questions and Questions and Discussion?Discussion?

Any Other Questions or Any Other Questions or Discussion?Discussion?

Door prizes!Door prizes!Must be present to win

A Logitech QuickCam Pro 3000 video system with camera, built-in microphone and several CD's of useful software!

Full-day computer workshop valued at $189! Borders Book Store gift certificate! Regals Cinema movie gift certificate! ALG mouse pad calculators

Door prize #1Door prize #1

ALG mouse pad calculators

Two drawings!


Regals Cinema movie gift certificate!


Borders gift certificate for $25!


$189 computer workshop of your choice!

Select from 24-page catalog at front desk


A Logitech QuickCam Pro 3000 video system with camera, built-in microphone and several CD's of

useful software!

ConclusionConclusionMeetings are the 3rd Thursday of each monthNext one is May 16, 2002 If you didn’t receive a postcard invitation,

leave us a business card or register online at ALG.cc

Thank you for coming!Remember to pick up your handoutsFeel free to stay awhile and “network”Please drive safely!

improve your office administration

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