impress
DESCRIPTION
TRANSCRIPT
Creating a Presentationusing Impress
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OpenOffice Impress
Essentials of creating presentations with OpenOffice.org Impress• Provides set of tools to script, organize, and display a
presentation
• Consists of slides, each of which contains objects such as titles, items in a bulleted list, graphics, and charts
Good graphic design makes slides visually compelling and presentations easy to understand• Avoid clutter and unnecessary graphical elements
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OpenOffice Impress (continued)
Slides can be:• Presented with a computer and projection device
• Printed on transparent sheets for use with an overhead projector
• Printed on paper for handouts
• Converted to Web pages for display on the Internet
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OpenOffice Impress
How to use the different views included with Impress
Formatting techniques
How to add animation and other visual effects
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OpenOffice Impress (continued)
How to finalize presentations• Print notes for yourself
• Create handouts for your audience
• Save presentations as Web pages
• Use an overhead projector in absence of computer projection device
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What’s in the Impress window?
Several work areas, called panes• Slides Pane (left pane)
• Current slide (middle pane)
• Tasks Pane (right pane)
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What’s in the Impress window? (continued)
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How do I create a presentation?
Select a presentation background• Collection of professionally selected slide color
schemes, fonts, graphic accents, and background colors
Use a template to select presentation type, style, and title for each slide
Save frequently
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How do I create a presentation? (continued)
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How do I create a presentation? (continued)
To select other layouts Use Layouts Task Pane
To change the template Click Slide Design button on Presentation toolbar
Click Load to view available templates and backgrounds
To change the background color
Click Format, Page Choose color from Fill area on
Background tab, then click OK Click Yes to apply change to all slides Click No to apply only to current slide
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How do I add a slide?
Click Slide button to display Tasks Pane• Gives you a choice of slide layouts
• Includes thumbnail sketches of each slide type
Each design template has its own Title Slide layout (or use Title Only layout or Blank Slide for first slide)
Resize placeholders by using object’s sizing handles
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How do I add a slide? (continued)
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How do I add a bulleted list?
Use one of the title and text layouts• Title, Text
• Title, Text, Object
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How do I add a bulleted list? (continued)
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How do I add a bulleted list? (continued)
To remove bullets
Use Bullets On/Off button, or Press Backspace key
To create a numbered list
Select list, click Format on menu bar Click Bullets and Numbering Select a style from Numbering tab,
then click OK
To createsub-bullets
Use Demote button on Text Formatting toolbar
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How do I add a graphic?
Select a slide layout from Layouts Task Pane that includes a placeholder for a graphic
Replace graphic placeholder with desired graphic• Double-click placeholder
• Navigate to desired graphic in Insert picture dialog box
• Click Open button
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How do I add a graphic? (continued)
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How do I add a graphic? (continued)
To delete a graphic Press Delete key
To insert a graphic into any slide layout
Click Insert on menu bar, point to Picture
Click From File Select graphic, click Open Use sizing handles to position
and size graphic
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How do I add a chart?
Several slide layouts contain chart placeholders• Bar chart
• Line chart
• Pie chart
Chart placeholder includes sample data, which you change to reflect your data
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How do I add a chart? (continued)
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How do I add a chart? (continued)
To change sample data
Click each cell containing sample data and replace it with your own labels or numbers
To delete sample data
Select cells, press Delete key
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How do I add a chart? (continued)
To move data Select cells, right-click to display shortcut menu
Click Cut, then right-click cell where you want to move data
Click Paste from shortcut menu
To insert a row or column
Click cell where you want to insert
Click Insert Row button/Insert Column button on toolbar
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How do I add a table?
Select a slide layout from Layouts Task Pane that includes a placeholder for a table
Enter your own data into rows and columns of the table
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How do I add a table? (continued)
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How do I add a table? (continued)
To format borders, add color shading, and adjust text alignment
Use buttons on toolbars, or
Use options in Format Cells dialog box
To add text to a cell Click inside cell, type text
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How do I add a table? (continued)
To add a graphic to a cell
Click the cell, click Insert on Standard menu bar
Point to Picture, then click From File
With Insert Picture dialog box open, navigate to desired graphic, click Open
To adjust height or width of cells
Position pointer over column or row header so that the shape changes
Drag the dividing line to correct position
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How do I view a slide show?
Move to first slide, then switch to Slide Show view
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How do I view a slide show? (continued)
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How do I view a slide show? (continued)
To display next slide or next bullet
Press left mouse button Press N key Press right-arrow key
To display previous slide or previous bullet
Press right mouse button Press P key Press left-arrow key
To cancel slide show Press Esc key
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How do I use the Normal and Outline view tabs?
Normal view• To build the basic structure of the presentation
Outline view• To work effectively on content
Use Demote button to indent a bullet
Use Promote button to return a bullet to its previous level
Slides Pane• To add visual effects to one slide at a time
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How do I use the Normal and Outline view tabs? (continued)
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How do I use Slide Sorter view?
To view miniaturized versions of all slides in a presentation
Makes it easy to rearrange slides as needed
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How do I use Slide Sorter view? (continued)
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How do I use Slide Sorter view? (continued)
To move a slide Use drag-and-drop method
To delete a slide Click slide to select, click Edit, then Delete Slide
To duplicate a slide
Use Copy and Paste buttons, or Right-click slide and use shortcut menu’s
Copy and Paste options
To hide a slide Use Show/Hide button on Slide Sorter toolbar, or
Right-click slide, then click Hide Slide on shortcut menu
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How do I add transitions?
Transitions• Effects that specifies how a slide replaces the
previous slide
• Include fades, wipes, sound, and other effects
• Indicated by an Animation icon, which is visible in Slides Pane (Normal view) or in Slide Sorter view
Can make a presentation more interesting, but overuse can be irritating and distracting
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How do I add transitions? (continued)
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How do I add transitions? (continued)
To change a transition Select slide, then use Slide Transition Task Pane
To cause slide to advance automatically after a specified period of time
Click Automatically after box in Slide Transition Task Pane
Set display time in spin box
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How do I format text on a slide?
When selecting font sizes, consider the number of people in the audience
Consider lighting in the room• Bright light: use dark font on light background
• Dark room: use dark background with light font colors
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How do I format text on a slide? (continued)
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How do I format text on a slide? (continued)
To choose font options Click Format, then Character to display Character dialog box
Select desired font, font style, color, and effect, then click OK to apply
To use slide master to change font attributes for all slides in the presentation at the same time
Click View, point to Master, then click Slide Master
Select text styles to modify, change font attributes using Character dialog box
Close slide master with Close Master View
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How do I add animation effects to a bulleted list?
Animation effects• Draw attention to bullets as they appear
• Can be accompanied by sound effects (use sparingly)
• Can be applied to any slide element (text, graphics, charts, tables)
• Use After animation option to indicate whether object should change color or disappear after animation
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How do I add animation effects to a bulleted list? (continued)
Use Custom Animation Task Pane
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How do I add animation effects to a bulleted list? (continued)
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How do I check spelling in a presentation?
Always check spelling• Misspelling can make audience doubt accuracy
and validity of your statements
Proofread your presentation to eliminate grammar errors• Impress does not include a grammar checker
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How do I check spelling in a presentation? (continued)
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How do I check spelling in a presentation? (continued)
To manually initiate a spelling check of entire presentation
Use Spellcheck button
To automatically correct common typing errors as you work
Click Tools menu, Autocorrect
In AutoCorrect dialog box, select options useful to you (automatically capitalizing first word in sentence and names of days, changing two capital letters at beginning of a word to a single capital letter)
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How do I add and print speaker notes?
Speaker notes• Remind you what to say about each slide
• Contain printed versions of each slide
• Allow you to maintain better eye contact and rapport with audience (you don’t have to look at projected slides)
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How do I add and print speaker notes? (continued)
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How do I add and print speaker notes? (continued)
To add speaker notes
Click Notes tab, then Notes area, then type
To print speaker notes
Click File, Print, Options Select Notes from Contents section
of Printer Options dialog box Click OK button to close Printer
Options dialog box Click OK button to print
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How do I print handouts?
Use Handout tab to select print layout• Number of slides per page (2–6)
• Black and white or color
• Text-only version Select Outline
Does not print graphics
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How do I print handouts? (continued)
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How do I save a presentation as Web pages?
Click File, then Export
Select drive and folder to hold Web version, enter file name, then click Export button
Some slide features–transitions and animation effects–cannot be duplicated
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How do I save a presentation as Web pages? (continued)
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Can I show my presentation with an overhead projector?
If printer allows it, load transparency film in printer, click File, Print
Otherwise, print on regular paper and use a copy machine to create transparencies
Transitions, animations, and sound effects will be lost
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Can I show my presentation with an overhead projector? (continued)
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Summary
Creating a presentation
Adding a slide
Adding bulleted lists, graphics, charts, and tables
Viewing a slide show
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Summary (continued)
Using Normal and Outline view tabs
Using Slide Sorter view
Adding transitions
Formatting text on a slide
Adding animation effects to a bulleted list
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Summary (continued)
Checking spelling in a presentation
Adding and printing speaker notes
Printing handouts
Saving a presentation as Web pages
Showing a presentation with an overhead projector