· important notice regarding public participation based on guidance from the california...

Friday, July 10, 2020

9:45 AM

Agenda

REMOTE VIRTUAL PARTICIPATION ONLY

Santa Barbara County Workforce Development Board

BOARD MEETING

Please see page two of this agenda for public participation options for the Workforce Development Board Meetings. Persons may address the Board on any matter listed on the agenda.

IMPORTANT NOTICE REGARDING PUBLIC PARTICIPATION

Based on guidance from the California Department of Public Health and the California Governor's Stay at Home Executive Order N3320 issued on March 19, 2020 to protect the health and wellbeing of all Californians and to establish consistency across the state in order to slow the spread of COVID19, the Santa Barbara County Workforce Development Board meetings will no longer provide inperson participation.

1. You may observe the live stream of the Workforce Development Board meeting in the following way: Youtube Livestream: https://youtu.be/3DPwDhwIULQ Via Zoom: https://us02web.zoom.us/j/89985822512?pwd=NHJN Password: 094319

The following alternative methods of participation are available to the public:

2. If you wish to make a general public comment or to comment on a specific agenda item, then please:

Distribution to the Board Submit your comment via email prior to 5 p.m. on the Thursday prior to the Board meeting. Please submit your comment to the cleark of the board at:[email protected] . Your comment will be placed into the record and distributed appropriately.

By phone If you would like to make a comment by phone, please call (805) 6814652 and state your name, your phone number and which item you would like to speak on and the clerk will call you at the appropriate time. Please make every effort to be available and mute all streaming devices once it is your turn to speak.

Via Zoom If you would like to make a comment as an attendee via Zoom, please email [email protected] prior to 5p.m. on the Thursday prior to the meeting. Please include your full name, Zoom attendee screen name, and the item you would like to speak on, and the clerk will enable you to speak at the appropriate time.

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WORKFORCE DEVELOPMENT BOARD MEETING AGENDA

July 10, 2020 ♦ 9:45 am – 12:30 pm Videoconference via Zoom:

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Sandra Dickerson Chair Your People Professionals

Dianne Owens Vice Chair Consultant

Jesse Cuevas Employment Development Department

Yesenia DeCasaus UDW/AFSCME 3930

Adrienne Dodd Marian Regional Medical Center

Joyce Donaldson Carpinteria Chamber

Charles Huddleston I.B.E.W. Local Union 413

Thomas Lamica Allan Hancock College

Steve Lavagnino Santa Barbara County

Susan Mathers Department of Rehabilitation

Glenn Morris Santa Maria Valley Chamber of Commerce

Daniel Nielson Department of Social Services

Cara Williams Cottage Health _____________________________________

Raymond McDonald Executive Director Santa Barbara County WDB

I. OPENING REMARKS

II. ROLL CALL

III. REORGANIZATION TO THE AGENDA

IV. PUBLIC COMMENT*

V. BOARD COMMUNICATIONS**

VI. BOARD CHAIR’S REPORT

VII. DIRECTOR’S REPORT

VIII. AGENDA ITEMS*

a. Old Business

i. Approval of Jan 24, 2020 minutes

b. New Business

i. Consent Agenda:

a) Information Item: MOU with Required AJCC Partners

b) Information Item: Emergency Cooperation Agreements

c) Approval of COVID-19 WIOA Program Policy

d) Approval of WIOA Santa Barbara Residency Policy

e) Approval of WIOA Follow-Up Policy

f) Approval of Supportive Services and Needs-Related Payments

Policy

ii. SB-1 Presentation: Ventura/SLO WDBs

iii. Overview of PY 19-20 Budget

iv. New COVID-19 Related Activities

v. Grant Funding and & Transitional Job Opportunities

IX. Next Workforce Development Board Meeting

October 9, 2020

Via Zoom

X. Adjourn the Workforce Development Board

*Public Comment. Members of the public may address the WIB on items appearing on the agenda. The public may

also address items of interest to the committee which are within the jurisdiction of the WIB. However, the WIB, in

compliance with Government Code section 64954.3(a) the committee shall not take any action on any item not

appearing on the agenda. Speakers are asked to limit their remarks to a maximum of three minutes. For questions,

call 681-4453. If a member of the public would like to participate, please call 681-4453 for participation information.

Americans with Disabilities Act. In accordance with the Americans with Disabilities Act, the WIB Budget Committee

will make reasonable efforts to accommodate persons with qualified disabilities. If you require accommodation,

please contact 681-4453 at least 48 hours in advance of the meeting.

** Each member of the Board may report about various matters involving Workforce Development. However, there

will be no Board discussion and no action will be taken unless listed on a subsequent agenda.

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WDB Board Meeting MEETING MINUTES

January 24, 2020 ♦ 9:30 am – 12:00 pm WRC Sutter Room 1444 S Broadway Santa Maria, CA

I. OPENING REMARKS

Meeting called to order by Workforce Development Board (WDB) Chair Sandra Dickerson at 09:34 AM.

II. ROLL CALL

WDB Members in Attendance*: Sandra Dickerson, Yesenia DeCasaus, Adrienne Dodd, Charles Huddleston, Thomas Lamica, Susan Mathers, Melissa Moreno, Daniel Nielson, Cara Williams Santa Barbara County Staff in Attendance: Ray McDonald, Anthony Garduno, Luis Servin, Julie Smedley Guests in Attendance: Dawn Boulanger – SLO WDB Director Jim Dantona - SLO Chamber, Vicki Connor- EconAlliance, Suzanne Singh- Santa Maria Chamber *A quorum was established at the start of the meeting, with 9 out of 13 members present.

III. PUBLIC COMMENT No public comment.

IV. BOARD COMMUNICATIONS

Thomas Lamica reported that he attended the 2020 CWA Youth conference along with the WDB Youth Committee. Thomas thanked WDB staff for enabling him to participate, and expressed that his experience at the conference was very positive; including networking with other workforce professionals and engaging with other about local workforce initiative and possibilities.

Sandra Dickerson provided an update regarding a Youth Program participate that was hired as a temporary intern, and ended up being hired as a permanent employee due to how pleased everyone was with her performance. Sandra stated that she also had a good experience working with Goodwill and received regular feedback about the young lady’s training and development.

V. AGENDA ITEMS A. Old Business

The minutes of October 25, 2029 were considered as follows: Action: Daniel Nielson moved, seconded by Thomas Lamica, and carried by a vote of 9-0 to approve the minutes of October 25, 2019.

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Workforce Development Board Meeting ♦ Workforce Development Board of Santa Barbara County Page 2 of 4

B. New Business

Discussion on Regional Issues

Board Chair, Sandra Dickerson introduced a new open forum format of discussion for this meeting. Sandra explained that the purpose of the open agenda for this meeting is to ensure board members have an opportunity to actively participate in the identification of regional issues and the development of services to respond to these issues. One issue that was noted is that employers are facing challenges in hiring more skilled staff—above the entry level that our current WDB programs are targeting—and the recruiting difficulty associated with dual-career families.

Speakers in attendance from EconAlliance, the Santa Maria Chamber, and the SLO Chamber helped introduce the topics to the Board, and provided some insights on the issues summarized below:

• Salary/Wages Business struggle to compete with salaries when compared to the Bay Area and Los Angeles. For example, most talent coming out of CalPoly San Luis Obispo is moving away to where they can make six figures incomes right out of the gate.

Sandra Dickerson observed that this area does not have many large and profitable businesses and it is very difficult for small businesses to deal with increases to their compensation scales. Therefore, it is importable for businesses to find other ways to attract talent to the area.

• Soft skills

Soft Skills are at the top of the list for almost every employer, yet they struggle to find candidates that are both technically qualified and possess the desired soft skills. Additionally, employers have found that this is not necessarily a younger generation issue.

Vicky Connor – Allan Hancock College (AHC)and Lompoc Adult Education are working on workforce readiness certificates to address this issue, but it has not fully resolved this yet, and continues to be a priority for most employers. There is a great need for upskilling and frontline supervisor training for incumbent workers.

Melissa Moreno – In order to address the need for upskilling of their existing workforce, Santa Barbara City College (SBCC) created a program for emerging leaders at their Career Skills Institute for a cohort of Cottage Health employees. Ms. Moreno asked if there is a way that this could be mirrored through help from our partners in the North County.

• Trailing Spouse: Employers are having challenges recruiting candidates who have a

spouse/partner who also needs to find an equivalent position or something that is aligned with their skillset. Need more local formalized networks.

Jim Dantona – The San Luis Obispo (SLO) Chamber of Commerce is working on creating a formal network that would be responsive to talent as it becomes available. The

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Chamber is currently conducting a pilot program with CalPoly involving four to six CEOs, to assess if they will even be responsive when they are notified of available talent. Susan Sing - Getting the trailing partner engaged in the community may be even more important than finding them a job. If trailing partners become engaged, they are more likely to stay and even find their own jobs.

Vicky Connor – There are some positions that simply do not exists in this area, so then the challenge is to figure out what transferrable skills they have and match that up with a position that does exist.

Thomas Lamica- AHC is developing JobSpeaker, a career services platform. Once implemented, it will be more than just a database of jobs, instead it will be a skills-based platform, integrated into all K-12 schools, that connects directly to employers. Users can build a profile which will then generate list of skills, which will then match you with potential employers, starting locally.

Cara Williams (Cottage) – Agrees that Job and community database such as JobSpeaker would be very helpful.

• Internships/Apprenticeships Recent college graduates are generally considered bottom of the rung due to not having any experience, and often have much difficulty getting even entry level positions. More internships can help address this by establishing a relationship with an employer early on.

Thomas Lamica - Community colleges already have pretty robust internship programs, but partners in the K-12 are struggling to build and sustain these types of programs, often because of limited resources and logistical challenges of sending students out to jobs. Chuck Huddleston – Agreed that we need to focus on K-12 skill building internships/apprenticeships.

• Child Care Issue: A lack of affordable childcare often prevents people from re-entering the workforce.

• Hourglass Project

Jim Dantona suggested that the July WDB meeting may be a good time to bring them in to share what they are working on.

VI. Next Workforce Development Board Meeting The next Executive Committee Meeting is scheduled for:

Wednesday, February 19, 2020 WRC Sutter Room 1444 S Broadway, Santa Maria

10:00 am - 12:00 pm

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VII. ADJOURN Meeting adjourned at 11:04 AM

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130 E Ortega Street Santa Barbara, CA 93110 805.681.4453

WDB M E M O R A N D U M

Date: July 10, 2020

To: WDB Board Members

From: Raymond L. McDonald, Executive Director

Subject: Information Item: MOU with Required AJCC Partners

Summary: This memorandum describes, as an information item, action by the Santa Barbara County Workforce Development Board Executive Committee during the June 10, 2020 meeting of that committee to approve the combined Memorandum of Understanding (MOU) between the Santa Barbara County Workforce Development Board and the required partners set forth in the Workforce Innovation and Opportunity Act (WIOA). Background: WIOA requires that local Workforce Development Boards (WDB) execute a Memorandum of Understanding with the WIOA-required AJCC partners. On behalf of the Governor, the California Employment Development Department (EDD) issued Directives WSD15-12 and WSD 16-09 to provide guidance to local WDBs on the AJCC MOUs. These Directives, speak to two phases for the MOUs:

• Phase I – Service Coordination. Agreement regarding the operations of the local AJCC as it relates to shared services and customers.

• Phase II – Shared Resources and Costs. Agreement regarding the sharing of AJCC resources and costs.

Thereafter EDD issued Directive WSD 18-12 providing guidance on combining the Phase I and Phase II MOUs into a single MOU. Discussion: The County of Santa Barbara Board of Supervisors (BOS) and WDB have both previously approved the MOUs with our required AJCC Partners. Subsequently the WDB staff, using guidance provided by the State, have prepared an MOU that combines the Phase I and Phase II MOUs as required by EDD in Directive

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WSD 18-12. On June 10, 2020, the WDB Executive Committee approved the combined MOU. While the infrastructure budgets and other appendices to the MOU are in the process of being updated with the involvement of the partners as needed, this can be accomplished without the need for additional approvals or partner signatures as the MOU provides for this kind of updating.

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MEMORANDUM OF UNDERSTANDING FOR SERVICE COORDINATION AND COST SHARING

BETWEEN SANTA BARBARA COUNTY WORKFORCE DEVELOPMENT BOARD

AND SANTA BARBARA COUNTY AMERICA’S JOB CENTER OF CALIFORNIASM ONE-STOP SYSTEM PARTNERS

I. Preamble/Purpose of MOU

The purpose of this MOU is to establish a cooperative working relationship between the AJCCSM One-Stop System partners detailed in the section below and in Appendix A, to define their respective roles and responsibilities in achieving the policy objectives. The MOU also serves to establish the framework for providing services to employers, employees, job seekers and others needing workforce services.

California’s one-stop delivery system, the AJCCSM, is a locally-driven system which develops partnerships and provides programs and services to achieve three main policy objectives established by the California Workforce Development Strategic Plan, which includes the following:

Foster demand-driven skills attainment

Enable upward mobility for all Californians

Align, coordinate, and integrate programs and services

These objectives will be accomplished by ensuring access to high-quality AJCCsSM that provide the full range of services available in the community for all customers seeking the following:

Looking to find a job;

Building basic educational and/or occupational skills;

Earning a postsecondary certificate or degree;

Obtaining guidance on how to make career choices; and/or

Seeking to identify and hire skilled workers.

II. Local/Regional Vision Statement, Mission Statement, and Goals The vision for California’s workforce is “Skills Attainment for Upward Mobility and Shared Prosperity.” Consistent with WIOA, the four policy objectives below shape the mission of the AJCCSM One-Stop System:

• Fostering “demand-driven skills attainment” – Workforce and education programs need to align program content with the state’s industry sector needs so as to provide California’s employers and businesses with the skilled workforce it needs to compete in the global economy.

• Enabling upward mobility for all Californians, including populations with barriers to employment. Workforce and education programs need to be accessible for all Californians and ensure that everyone has access to a marketable set of skills and is able to access the level of education necessary to ensure economic self-sufficiency and security.

• Aligning, coordinating, and integrating programs and services to economize limited resources while also providing the right services to clients, based on each client’s particular and potentially unique needs so as to facilitate skills-attainment.

Enhancing the economic vitality of our diverse community.

The primary purpose of the AJCCSM One-Stop System and its partnerships is to facilitate access to workforce services at the local level. It is through the AJCCSM One-Stop System that services will be integrated, resources will be braided and/or leveraged, and supportive services will be provided.

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III. Parties to the MOU

The Workforce Development Board of Santa Barbara County (WDB) develops innovative workforce strategies that help businesses, individuals and industries achieve and sustain economic vitality across all communities in Santa Barbara County. The WDB is a public/private partnership created pursuant to the Federal Workforce Innovation and Opportunity Act legislation. The WDB is entering into an agreement with each of the AJCCSM System One-Stop System partners.

The Required AJCCSM System Programs include:

WIOA Title I Adult , Dislocated Worker, and Youth

WIOA Title II Adult Education and Literacy

WIOA Title III Wagner-Peyser

WIOA Title IV Vocational Rehabilitation

Carl Perkins Career Technical Education

Title V Older Americans Act

Job Corps

Native American Programs (Section 166)

Migrant Seasonal Farmworkers (Section 167)

Veterans

Youth Build

Trade Adjustment Assistance Act

Community Services Block Grant

Housing & Urban Development

Unemployment Compensation

Second Chance

Temporary Assistance for Needy Families/CalWORKs

The name of each AJCCSM One-Stop System partner entity, name of representative(s) and contact information are included in Appendix A for information purposes only, which is incorporated herein by reference. Appendices A entitled “Required One-Stop System Partners,” B entitled “AJCC, One-Stop System Services,” C entitled “AJCC One-Stop Center Map,” D entitled “AJCC Program Partners and Services,” E “Glossary,” F “Budgets for Infrastructure Funding Agreements and Other System Costs,” and G – “Cost Reconciliation” will be updated periodically as appropriate. Doing so will not constitute amending this MOU and will not require that the parties again sign this MOU.

IV. One-Stop System, Services Comprehensive AJCCSM One-Stop centers are physical locations where jobseekers and employer customers can access the programs, services, and activities of all required AJCCSM One-Stop System partners. These centers serve as access points into the local AJCCSM One-Stop System. The customers to be served are jobseekers, employers, and individuals seeking the services of various AJCCSM One-Stop System partners. Shared customers are those individuals who are eligible for more than one program.

Affiliate AJCCSM One-Stop centers are physical locations where job seekers and employers can access the programs, services, and activities of one or more AJCC partners. An Affiliate AJCC is not required to provide access to all partner programs.

Specialized AJCCSM One-Stop centers are physical locations associated with either a comprehensive or affiliate AJCC that addresses specific needs of dislocated workers, youth, key industry sectors, or clusters.

Services offered include three types of career services authorized under WIOA (basic career services, individualized career services, follow-up services) as well as training services and services provided to employers. For a more extensive description of these services please see Appendix B.

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This vision of the AJCCSM One-Stop System is to cultivate an innovative, customer-centric, and supportive environment where professional and knowledgeable AJCCSM One-Stop System staff have the means necessary to seamlessly deliver and provide access to services, mandated under WIOA, to job seekers and employers.

V. Responsibility of AJCCSM One-Stop System Partners AJCCSM One-Stop System partners agree to:

Participate in joint planning, plan development, assessment, and modification of activities as appropriate to accomplish the following as appropriate, including, but not limited to: Continuous partnership building, Continuous planning in response to state and federal requirements, Responsiveness to local and economic conditions, including employer needs, Adherence to common data collection and reporting needs;

Make the applicable service(s) available to customers through the one-stop delivery system;

Participate in the operation of the one-stop system, consistent with the terms of the MOU and requirements of authorized laws.

Participate in capacity building and staff development activities in order to ensure that all partner and staff are adequately cross-trained.

VI. Funding of Services and Operating Costs The Workforce Innovation and Opportunity Act, Sections 121(c)(2)(A) and 121(h)(2) require the AJCsCSM One-Stop System partners to fund the costs of the one-stop delivery system and infrastructure either by methods agreed upon, or by a State funding mechanism described in the statute.

Funding Responsibilities of AJCCSM One-Stop System Colocated and Non-colocated Partners Pursuant to State of California Employment Development Department (EDD) and California Workforce Development Board (CWDB) directive WSD18-12, only AJCCSM partners who are physically colocated in the AJCCsSM One-Stop centers (full-time or part-time) must contribute their proportionate share towards infrastructure costs.

AJCCSM partners that must physically colocate in the comprehensive AJCCSM One-Stop center include:

WIOA Title I Adult and Dislocated Worker Programs; and

WIOA Title III Wagner-Peyser (employment services authorized under the Wagner-Peyser Act 29 U.S.C. 49 et seq.)

Pursuant to WSD18-12, currently there is not a statewide tracking system that can provide accurate and reliable data for allocating the benefit received by AJCCSM One-Stop System non-colocated partners, such as the number of referrals to and from the AJCCsSM, and/or usage of AJCCCSM based and usage of the AJCCsSM. In order to remain in compliance with federal Uniform Guidance cost allocability rules, the requirement to contribute to AJCCSM One-Stop center infrastructure costs at this time only applies to those partners who are physically located at AJCCSM One-Stop center(s).

The state is in the process of implementing the requisite statewide data tracking system, and once such data are available, all AJCCSM One-Stop System non-colocated partners who are receiving benefit from the AJCCsSM One-Stop centers will also be required to contribute their proportionate share towards infrastructure costs. Consequently, this MOU includes an assurance from all AJCCSM One-Stop System non-colocated partners that they agree to pay their proportionate share of infrastructure costs once sufficient data are available, and so to renegotiate this agreement to include and this partner’s proportionate share of contributions toward infrastructure costs.

Pursuant to WSD18-12, however, it is important to note that AJCCSM One-Stop System non-colocated partners are still required to contribute to other system costs based on their proportionate share of applicable career services.

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Pursuant to State of California Employment Development Department (EDD) Directive WSD18-12, an infrastructure cost sharing agreement must be in place at the local level or the state funding mechanism will be triggered and the Governor and the Superintendent of Public Instruction (SPI) must then determine the required infrastructure contributions of each AJCCSM One-Stop System partner. The AJCCSM One-Stop System partners acknowledge that the advantages of establishing self-negotiated, successful cost sharing agreement under the local funding mechanism, as described by EDD in WDB 18-12, including the following:

Local autonomy – Under the local funding mechanism, decisions remain at the local level which ensures that cost sharing agreements will be tailored to each Local Area’s unique needs.

Stronger regional partnerships – The more each partner can have a direct say in the local negotiations, the stronger the partnerships will be.

No caps on partner contributions – Under the state funding mechanism, specific caps are set on the amount and percent of each partner’s funds that may be contributed. However, under the local funding mechanism there are no caps.

Flexibility on funds used – Title I programs are allowed to use program funds to pay their proportionate share of the infrastructure costs when negotiating under the local funding mechanism. If the state funding mechanism is triggered, Title I programs may be required to pay their proportionate share only out of administrative costs.

Cost Allocation Methodology The cost allocation methodology chosen to charge each colocated partner for infrastructure costs in proportion to its use of the AJCCSM One-Stop center(s) and the benefit received, in accordance with Uniform Guidance is as follows:

Consistent with the current lease(s) between the colocated partners, rental of facilities and some or all utility costs are allocated based on square foot occupied and may be prorated for part-time use based on the amount of time used;

Consistent with current practice, some or all utility costs, equipment costs and technology costs are paid by each partner using the utility, equipment and technology.

Infrastructure costs, and other system costs that include Applicable Career Services for each of the required AJCCSM System Partners, are set forth in Appendix F.

Cost Allocation Reconciliations The estimated proportionate share of costs for each partner is based on budgeted expectations. Until the actual costs are known, and the usage and benefits are calculated, each partner’s true proportionate share of cost will be unknown. Therefore, all AJCCSM System partners, regardless of the type, must be reconciled on a regular basis, comparing expenses incurred to relative benefits received. The reconciliation process is necessary in order to ensure that the proportionate share each partner program is contributing remains consistent with the cost methodology, is up to date, and in compliance with the terms of this MOU. See Appendix G for the reconciliation schedule that identifies who will be responsible for the reconciliation,

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and includes the names and/or titles of partners who will be approving the reconciliation. The reconciliation schedules may be updated and revised from time to time as needed. Doing so will not constitute amending this MOU and will not require that the parties again sign this MOU.

VII. Methods for Referring Customers

AJCCSM One-Stop partners co-located at the AJCCSM One-Stop System center(s) commit to referring customers, when appropriate, for services not provided on-site.

AJCCSM One-Stop System partners commit to make general information regarding AJCCSM programs, services, activities and resources available to all customers as appropriate.

AJCCSM One-Stop center(s) commit to ensuring a high quality customer service and customer-centered focus by providing courteous and timely intake and referrals by staff trained in customer service.

AJCCSM One-Stop System partners agree to identify a point of contact for service delivery at each partner program.

AJCCSM One-Stop System partners commit to referring clients to each other using real-time technology, as appropriate, but not limited to, the following methods:

In Person Telephone Email Electronic Applications

VIII. Access for Individuals with Barriers to Employment Individuals with barriers to employment are defined pursuant to WIOA Sec. 3(24) and Sec. 166 as members of one or more of the following populations:

Displaced homemakers.

Low-income individuals.

Indians, Alaska Natives, and Native Hawaiians, (as such terms are defined in section 166),

Individuals with disabilities, including youth who are individuals with disabilities.

Older individuals (those aged 55 or over as defined in NPRM 680.320(b)(5)).

Ex-offender.

Homeless individuals (as defined in section 41403(6) of the Violence Against Women Act of 1994 (42 U.S.C. 14043e–2(6))), or homeless children and youths (as defined in section 725(2) of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11434a(2))).

Youth who are in or have aged out of the foster care system.

Individuals who are English language learners, individuals who have low levels of literacy, and individuals facing substantial cultural barriers.

Eligible migrant and seasonal farm workers, as defined in section 167(i).

Individuals within 2 years of exhausting lifetime eligibility under part A of title IV of the Social Security Act (42 U.S.C. 601 et seq.).

Single parents (including single pregnant women).

Long-term unemployed individuals.

Such other groups as the Governor involved determines to have barriers to employment.

AJCCSM One-Stop Center partners agree to ensure access and priority for services to individuals with barriers to employment by developing targeted strategies for these populations, including as appropriate, but not limited to:

Promoting capacity building and professional development for AJCCSM One-Stop System partner staff in order to increase awareness and understanding of serving individuals with barriers to employment and individuals with disabilities.

Cross-training AJCCSM One-Stop System partner staff in partner programs and services.

Establishing an evaluation system where clients can provide service feedback.

Providing access to necessary technology, materials, and equipment.

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Providing information on public transportation.

Offering priority services to recipients of public assistance, other low-income individuals, or individuals who are basic skills deficient when providing individualized career services and training services with WIOA adult funds.

When providing individualized career services and training services with WIOA Title I Adult Program funds, AJCCSM One-Stop Center partners agree to offer priority for such services to recipients of public assistance, other low-income individuals, or individuals who are basic skills deficient.

See Appendix C for a system map that identifies the location of every comprehensive, affiliate, and specialized AJCCSM center within Santa Barbara County.

Each AJCCSM One-Stop System partner agrees to ensure their policies, procedures, programs, and services are in compliance with the Americans with Disabilities Act of 1990 and its amendments, in order to provide equal access to all customers with disabilities.

IX. Priority for Veterans AJCCSM One-System partners agree to comply with the statutes, regulations, and guidance applicable to their programs regarding priority for veterans. 38 U.S.C. 4215 requires recipients to provide priority of service to veterans and spouses of certain veterans for the receipt of employment, training, and placement services in any job training program directly funded, in whole or in part, by DOL. The regulations implementing this priority of service can be found at 20 CFR part 1010. In circumstances where a grant recipient must choose between two qualified candidates for a service, one of whom is a veteran or eligible spouse, the veterans priority of service provisions require that the grant recipient give the veteran or eligible spouse priority of service by first providing him or her that service. To obtain priority of service, a veteran or spouse must meet the program’s eligibility requirements. Recipients must comply with DOL guidance on veterans’ priority. ETA’s Training and Employment Guidance Letter (TEGL) No. 10-09 (issued November 10, 2009) provides guidance on implementing priority of service for veterans and eligible spouses in all qualified job training programs funded in whole or in part by DOL. TEGL No. 10-09 is available at http://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=2816.

For example, WIOA Section 134(c)(3)(E) establishes a priority requirement with respect to funds allocated to a local area for adult employment and training activities. Under this section, AJCCSM One-Stop center staff responsible for these funds must give priority to recipients of public assistance, other low-income individuals, and individuals who are basic skills deficient in the provision of individualized career services. Under WIOA, priority must be provided regardless of the level of funds. Under WIOA the priority also includes individuals who are basic skills deficient as defined in WIOA section 3(5).

Veterans and eligible spouses continue to receive priority of service for all DOL-funded job training programs, which include WIOA programs. However, when programs are statutorily required to provide priority for a particular group of individuals, such as the WIOA priority described above, priority must be provided in the following order:

i. First, to veterans and eligible spouses who are also included in the groups given statutory priority for WIOA adult formula funds. This means that veterans and eligible spouses who are also recipients of public assistance, other low-income individuals, or individuals who are basic skills deficient would receive first priority for services provided with WIOA adult formula funds.

ii. Second, to non-covered persons (that is, individuals who are not veterans or eligible spouses) who are included in the groups given priority for WIOA adult formula funds.

iii. Third, to veterans and eligible spouses who are not included in WIOA’s priority groups.

iv. Last, to non-covered persons outside the groups given priority under WIOA.

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X. Shared Technology and System Security WIOA emphasizes technology as a critical tool for making all aspects of information exchange possible, including client tracking, common case management, reporting, and data collection. To support the use of these tools, each AJCCSM One-Stop System partner agrees to the following:

Comply with the applicable provisions of WIOA, Welfare and Institutions Code, California Education Code, Rehabilitation Act, and any other appropriate statutes or requirements.

The principles of common reporting and shared information through electronic mechanisms, including shared technology.

Commit to share information to the greatest extent allowable under their governing legislation and confidentiality requirements.

Maintain all records of the AJCCSM One-Stop customers or partners (e.g. applications, eligibility and referral records, or any other individual records related to services provided under this MOU) in the strictest confidence, and use them solely for purposes directly related to such services.

Develop technological enhancements that allow interfaces of common information needs, as appropriate.

Understand that system security provisions shall be agreed upon by all partners in compliance with program statutes, regulations, and guidance.

The following measures and internal controls will be applied to ensure system security as appropriate, including but not limited to:

System administrator or other responsible designated person in authority for a partner’s program shall assign approved passwords.

Not sharing passwords.

IT System Controls (such as backup of data, programs, and applications on at regular intervals; maintaining offsite storage of such backups; installing and maintaining current anti-virus and anti-hacking prevention and detection measures; and implementing protocols to promptly contain and address any system breaches or threats).

Protecting client information as appropriate, by practices including, but not limited to: Locking computer screens when away from desk; Keeping documents with identifying client information in locked cabinet or other secure area; Accessing client information appropriately (when needed for program administration); and Not discussing client information outside the scope of program administration.

XI. Confidentiality AJCCSM One-Stop System partners agree to comply with the provisions of WIOA as well as the applicable sections of the Welfare and Institutions Code, the California Education Code, the Rehabilitation Act, and any other appropriate statutes or requirement in developing policies and procedures to accomplish the following:

All applications and individual records related to services provided under this MOU, including eligibility for services and enrollment and referral, shall be confidential and shall not be open to examination for any purpose not directly connected with the delivery of such services.

No person will publish, disclose use, or permit, cause to be published, disclosed or used, any confidential information pertaining to AJCCSM One-Stop System applicants, participants, or customers overall unless a specific release is voluntarily signed by the participant or customer.

Each AJCCSM One-Stop System partner agrees to abide by the current confidentiality provisions of the respective statutes to which AJCCSM One-Stop System operators and other AJCCSM One-Stop System partners must adhere, and shall share information necessary for the administration of the program only as allowed under program statutes, regulations, and guidance. The AJCCSM One-Stop System partner, therefore, agrees to share client information necessary for the provision of services such as assessment, universal intake, program or training referral, job development or placement activities, and other services as needed for employment or program support purposes.

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Client information shall be shared solely for the purpose of enrollment, referral or provision of services. In carrying out their respective responsibilities, each party shall respect and abide by the confidentiality policies of the other parties.

Where prohibited by statute, regulations, or authoritative guidance, client information shared will not be re-released.

XII. Non-Discrimination and Equal Opportunity AJCCSM One-Stop System partners shall not unlawfully discriminate, harass or allow harassment against any employee, applicant for employment or AJCCSM One-Stop System applicant due to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions, sex stereotyping, transgender status, and gender identity), national origin (including limited English proficiency), age, disability, or political affiliation or belief, ancestry, national origin, veteran status, physical disability, mental disability, medical condition(s), age, sexual orientation or marital status. The AJCCSM One-Stop System agrees to comply with the provisions of the Fair Employment and Housing Act (Government Code Section 12990) and related, applicable regulations.

AJCCSM One-Stop System partners will assure compliance with the Americans with Disabilities Act of 1990 and its amendments, which prohibits discrimination on the basis of disability, as well as other applicable regulations and guidelines issued pursuant to the Americans with Disabilities Act.

XIII. Grievances and Complaints Procedure Each AJCCSM One-Stop System partner agrees to establish and maintain a procedure for grievance and complaints as outlined in WIOA. The process for handling grievances and complaints is applicable to customers and partners. These procedures will allow the customer or entity filing the complaint to exhaust every administrative level in receiving a fair and complete hearing and resolution of their grievance. The partner further agrees to communicate openly and directly to resolve any problems or disputes related to the provision of services in a cooperative manner and at the lowest level of intervention possible.

XIV. American’s with Disabilities Act and Amendments Compliance AJCCSM One-Stop System partners agree to ensure that the policies and procedures as well as the programs and services provided at AJCCSM One-Stop center(s) are in compliance with the Americans with Disabilities Act and its amendments. Additionally, AJCCSM One-Stop System partners agree to fully comply with the provisions of WIOA, Title VII of the civil Rights act of 1964, the Age Decimation Act of 1975, Title IX of the Education Amendments of 1972, 29 CRF Part 37 and all other regulations implementing the aforementioned laws.

XV. Effective Dates and Term of MOU This MOU shall be binding upon each party effective as of the date of signature with the term of the MOU ending on June 30, 2022 as required by WSD18-12. The MOU will be reviewed not less than once every three years to identify any substantial changes that have occurred.

The IFA budgets must be reviewed annually and updated if there are substantial changes. The IFA budgets are located in Appendix F, and may change to accomplish any required updating. Doing so will not constitute amending this MOU and will not require that the parties again sign this MOU.

XVI. Modifications and Revisions

This MOU constitutes the entire agreement between the Workforce Development Board and each of the AJCCSM One-Stop System partners and no oral understanding not incorporated herein shall be binding on any of the parties hereto. This MOU may be modified, altered, or revised, as necessary, by mutual consent of the parties, by the issuance of a written amendment, signed and dated by the Workforce Development Board and the relevant AJCCSM One-Stop System partner(s).

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XVII. Termination The parties understand that implementation of the AJCCSM One-Stop System is dependent on the good faith effort of every partner to work together to improve services to the community. The parties also agree that this is a project where different ways of working together and providing services are being tried. In the event that it becomes necessary for a partner to cease being a part of this MOU, said entity shall notify the Workforce Development Board staff, in writing, 30 days in advance of that intention. In the event that it becomes necessary for the Workforce Development Board to require a partner to cease being a part of this MOU, the Workforce Development Board staff shall notify the partner, in writing, 30 days in advance of that intention.

XVIII. Administrative and Operations Management Sections

License for Use During the term of this MOU, all partners to this MOU shall have a license to use all of the space of the AJCCSM One-Stop center(s) for the sole purpose of conducting acceptable AJCCSM One-Stop System services as outlined herein.

Supervision/Day to Day Operations The day-to-day supervision of staff assigned to the AJCCSM One-Stop center(s) will be the responsibility of the site supervisor(s). The original employer of staff assigned to the AJCCSM One-Stop center(s) will continue to set the priorities of its staff. Any change in work assignments or any problems at the worksite will be handled by the site supervisor(s) and the management of the original employer. AJCCSM One-Stop center staff will not be subject to supervision by site supervisor(s) for another AJCCSM One-Stop System partner’s program.

The office hours for the staff at the AJCCSM One-Stop center(s) will be established by the site supervisor(s) and the primary employer. All staff will comply with the holiday schedule of their primary employer and will provide a copy of their holiday schedule to the operator and host agency at the beginning of each fiscal year.

Disciplinary actions may result in removal of co-located staff from the AJCCsSM and each party will take appropriate action.

Each party shall be solely liable and responsible for providing to, or on behalf of, its employee(s), all legally-required employee benefits. In addition, each party shall be solely responsive and save all other parties harmless from all matters relating to payment of each party's employee(s), including compliance with social security withholding, workers' compensation, and all other regulations governing such matters.

Dispute Resolution The parties agree to try to resolve policy or practice disputes at the lowest level, starting with the site supervisor(s) and staff. If issues cannot be resolved at this level, they shall be referred to the management staff of the respective staff employer and the operator, for discussion and resolution.

Press Releases and Communications All parties shall be included when communicating with the press, television, radio or any other form of media regarding its duties or performance under this MOU. Participation of each party in press/media presentations will be determined by each party's public relations policies. Unless otherwise directed by the other parties, in all communications, each party shall make specific reference to all other parties.

The parties agree, when engaged in AJCCSM One Stop System activities, to utilize as appropriate the AJCCSM logo below developed by the State of California and the Local Board on buildings identified for AJCCSM usage. This also includes letterhead, envelopes, business cards, any written correspondence and fax transmittals.

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Hold Harmless/Indemnification/Liability In accordance with provisions of Section 895.4 of the California Government Code, each party hereby agrees to indemnify, defend and hold harmless all other parties identified in this MOU from and against any and all claims, demands, damages and costs arising out of or resulting from any acts or omissions which arise from the performance of the obligations by such indemnifying party pursuant to this MOU. In addition, except for Departments of the State of California which cannot provide for indemnification of court costs and attorney’s fees under the indemnification policy of the State of California, all other parties to this MOU agree to indemnify, defend and hold harmless each other from and against all court costs and attorney’s fees arising out of or resulting from any acts or omissions which arise from the performance of the obligations by such indemnifying party pursuant to this MOU. It is understood and agreed that all indemnity provided herein shall survive the termination of this MOU.

XIX. Authorization

The following signature pages designate one entity per page.

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Signatures: In witness thereof, the Santa Barbara County Workforce Development Board executes this MOU.

Signatures for the Santa Barbara County Workforce Development Board Santa Barbara County Chief Elected Official

Santa Barbara County Workforce Development Board Executive Director

_______________________________________ ________________ Signature Date Name: Gregg Hart Title: Chair (Santa Barbara County Chief Elected Official) Organization: Santa Barbara County Board of Supervisors

_______________________________________ ________________ Signature Date Name: Raymond McDonald Title: Executive Director Organization: Santa Barbara County Workforce Development Board

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Signatures: In witness thereof, the AJCC One‐Stop System Partner executes this MOU.

Signature for WIOA Title I Adult, Dislocated Worker Programs Santa Barbara County Workforce Development Board Executive Director



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Signatures: In witness thereof, the AJCC One‐Stop System Partner executes this MOU for Cost Sharing as a non‐colocated partner.

The state is in the process of implementing the requisite statewide data tracking system, and once such data are available, all non‐colocated partners who are receiving benefit from the AJCCsSM will also be required to contribute their proportionate share towards infrastructure costs. Consequently, this MOU for Cost Sharing must include an assurance from all non‐colocated partners that they agree to pay their proportionate share of infrastructure costs as soon as sufficient data are available.

Accordingly, by signing below, this non‐colocated partner agrees that when data are available to determine the AJCCSM benefit to this partner, this infrastructure cost sharing agreement will be renegotiated to include this partner’s proportionate share of contributions toward infrastructure costs.

Signature for WIOA Title I Youth Program Santa Barbara County Workforce Development Board Executive Director



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Signatures: In witness thereof, the AJCC One‐Stop System Partner executes this MOU as a non‐colocated partner.



Signature for Allan Hancock College Required AJCC One‐Stop System Partner for

WIOA Title II Adult Education and Literacy and


_______________________________________ ________________ Signature Date Name: ________________________________ Title: _________________________________ Organization: Allan Hancock College

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Signatures: In witness thereof, the AJCC One‐Stop System Partner executes this MOU as a non‐colocated partner .



Signature for Santa Barbara City College Required AJCC One‐Stop System Partner for

WIOA Title II Adult Education and Literacy and


_______________________________________ ________________ Signature Date Name: Title: Organization: Santa Barbara City College

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Signature for State of California Employment Development Department Required AJCC One‐Stop System Partner for

WIOA Title III Wagner‐Peyser and

Veterans (Jobs for Veterans State Grants (JVSG)) and

Trade Adjustment Assistance Act activities

_______________________________________ ________________ Signature Date Name: _________________________________

Title: ___________________________________ Organization: State of California Employment Development Department

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Signature for State of California Department of Rehabilitation Required AJCC One‐Stop System Partner for

WIOA Title IV Vocational Rehabilitation

_______________________________________ ________________ Signature Date Name: _________________________________

Title: ___________________________________ Organization: State of California Department of Rehabilitation

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Signatures: In witness thereof, the AJCC One‐Stop System Partner executes this MOU a non‐colocated partner.



Signature for Center for Employment Training Required AJCC One‐Stop System Partner for


_______________________________________ ________________ Signature Date Name: Hermelinda Sapien Title: President/Chief Executive Officer Organization: Center for Employment Training

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Signature for Center for Employment Training Required AJCC One‐Stop System Partner for


_______________________________________ ________________ Signature Date Name: Dr. Carmela G. Lacayo Title: President/Chief Executive Officer Organization: Asociacion Nacional Pro Personas Mayores (ANPPM); National Association for Hispanic Elderly

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Signature for State of California Employment Development Department Required AJCC One‐Stop System Partner for


_______________________________________ ________________ Signature Date Name: _______________________________

Title: _________________________________ Organization: State of California Employment Development Department

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Signature for Santa Barbara County Department of Social Services Required AJCC One‐Stop System Partner for

Temporary Assistance for Needy Families/CalWORKs

_______________________________________ ________________ Signature Date Name: Daniel Nielson Title: Director Organization: Santa Barbara County Department of Social Services

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Appendix A ‐ Required AJCC One‐Stop System Partners

Required Programs

Colocated?

Yes or No Responsible Entity Contact Phone Email

WIOA Title 1 Adult, Dislocated Worker, and Youth Y Workforce Development Board Raymond McDonald, Executive Director 805‐681‐4540 [email protected]

WIOA Title 1 Youth N Workforce Development Board Raymond McDonald, Executive Director 805‐681‐4540 [email protected]

WIOA Title II Adult Education and Literacy N Allan Hancock College

Grace Twedt, Assistant to Melissa Moreno [email protected]

Melissa V. Moreno, J.D. , Interim Vice

President, School of Extended Learning 805‐922‐6966 ext. 3221 [email protected]

WIOA Title III Wagner‐Peyser (employment services

authorized under the Wagner‐Peyser Act 29 U.S.C. 49 et

seq.: (a) Migrant and seasonal farmworker outreach

services, (b) Development and provision of labor market

information products and services) Y

State of California Employment Development

Department Deputy Division Chief Coastal Region

Carl Perkins Career Technical Education N Allan Hancock College

Grace Twedt, Assistant to Melissa Moreno [email protected]

Melissa V. Moreno, J.D. , Interim Vice

President, School of Extended Learning 805‐683‐8292 [email protected]

(1) Maria A. Reyes, SCSEP Project Coordinator

(contact person); 805‐240‐7771 [email protected]

(2) Carmela G. Lacayo, Ph.D. (signatory) 626–375–2824 [email protected]

Migrant Seasonal Farmworkers (Section 167) N Center for Employment Training

(1) Mary Jane Smith, Director of Contracts,

Planning and MIS (contact person); (2)

Hermelinda Sapien, Chief Executive Officer 408‐534‐5258 [email protected]

Veterans (Jobs for Veterans State Grants (JVSG) N


Department

Trade Adjustment Assistance activities authorized under

Chapter 2 of Title II of the Trade Act of 1974 (19 U.S.C.

2271 et seq.) Y


Department

Unemployment Compensation (Programs authorized

under State unemployment compensation laws (in

accordance with applicable Federal law: (1) California

Training Benefits, (2) Work Share, (3) Trade Readjustment

Allowance, (4) RESEA, PJSA, and IAW workshops) Y


Department

Asociacion Nacional Pro Personas Mayores

(ANPPM); National Association for Hispanic ElderlyN

Title V Older Americans Act (Senior Community Service

Employment Program)

Santa Barbara City CollegeNCarl Perkins Career Technical Education

Santa Barbara City CollegeNWIOA Title II Adult Education and Literacy

Title IV Vocational RehabilitationN State of California Department of Rehabilitation

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Appendix A ‐ Required AJCC One‐Stop System Partners

Required Programs

Colocated?

Yes or No Responsible Entity Contact Phone Email

Temporary Assistance for Needy Families/CalWORKs N

County of Santa Barbara Department of Social

Services Daniel Nielson, Director 805‐346‐7101 [email protected]

Job Corps ‐ None in Santa Barbara County

Native America Programs (Section 166) ‐ None in Santa

Barbara County

Youth Build ‐ None in Santa Barbara County

Community Services Block Grant ‐ None that Provide Job

Training or Career Services in Santa Barbara County

Housing & Urban Development ‐ None in Santa Barbara

County that Provide Job Training or Career Services with

Federal FundingSecond Chance ‐ None in Santa Barbara County

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APPENDIX B: AJCCSM ONE-STOP SYSTEM, SERVICES

One-Stop System Pursuant to WIOA Joint Final Rule Section 678.305, a comprehensive one-stop center is a physical location where jobseekers and employer customers can access the programs, services, and activities of all required one-stop partners. The physical location for the comprehensive AJCC One-Stop center is in Santa Maria, which houses the following core system partners administering the following programs:

Title I Adult, Dislocated Worker employment and training activities

Title I Youth workforce investment activities

Title II Adult Education and Literacy activities

Wagner-Peyser Act relating to employment services.

See the System Map in APPENDIX C for the location of the AJCCSM One-Stop centers. The System Map also shows the locations of affiliate sites – these centers serve as access points into the local AJCCSM One-Stop System, but are not required to provide access to every core or partner service.

State of California Employment Development Department managed programs are present and participate in the AJCCSM One-Stop System and co-locate in at least one comprehensive AJCCSM One-Stop center. The facility must meet the State of California’s seismic requirements and qualify for America’s Disability Act (ADA) certifications.

The customers served are jobseekers, employers, and individuals seeking the services of various AJCCSM One-Stop System partners. Shared customers are those individuals who are eligible for more than one program. The services provided by each AJCCSM One-Stop System partner, along with how they are connected to the AJCCSM One-Stop System, are summarized in APPENDIX D.

Career Services (See Sec.134(c)(2) of WIOA, and U.S. Department of Labor Employment and Training Administration, Training and Employment Guidance Letter No. 16-16, issued January 18, 2017.) Career services consist of three types: basic career services, individualized career services, and follow-up services.

Shared system services may be commonly provided through the one-stop partner programs to any individual, such as initial intake, assessment of needs, appraisal of basic skills, identification of appropriate services to meet such needs, referrals to other one-stop partners, and business services. (NPRM § 678.760 (b))

Basic Career Services (20 CFR 678.430(a), 34 CFR 361.430(a), and 34 CFR 463.430(a))

At a minimum, all of the basic career services described in WIOA secs. 134(c)(2)(A)(i)-(xi), and 20 CFR 678.430(a), 34 CFR 361.430(a), and 34 CFR 463.430(a), must be provided in each local area through the one-stop delivery system. Basic career services, at a minimum, include the following services:

Determinations of whether the individual is eligible to receive assistance from the adult, dislocated worker, or youth programs, including co-enrollment among these programs;

Outreach, intake (including identification through the state’s Worker Profiling and Reemployment Services system of Unemployment Insurance (UI) claimants likely to exhaust benefits), and orientation to information and other services available through the one-stop delivery system. For the TANF program, States must provide individuals with the opportunity to initiate an application for TANF assistance and non-assistance benefits and services which could be implemented through the provision of paper application forms or links to the application Web site;

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Initial assessment of skill levels, including literacy, numeracy, and English language proficiency, as well as aptitudes, abilities (including skills gaps), and supportive service needs;

Labor exchange services, including— Job search and placement assistance, and, when needed by an individual, career

counseling, including the provision of— information on in-demand industry sectors and occupations; information on nontraditional employment; information from career profiles and interest inventories; and

Referrals to, and coordination of activities with, other programs and services, including those within the American Job Center network and, when appropriate, other workforce development programs;

Workforce and labor market employment information, including accurate information relating to local, regional, and national labor market areas, including—

Job vacancy listings in labor market areas; Information on job skills necessary to obtain the vacant jobs listed; Information relating to local occupations in-demand; and the earnings, skill

requirements, and opportunities for advancement for occupations in demand;

Provision of performance information and program cost information on eligible providers of training services by program and type of providers and workforce services by program and type of providers;

Provision of information, in usable and understandable formats and languages, about how the local area is performing on local performance accountability measures, as well as any additional performance information relating to the area’s American Job Center network;

Provision of information, in usable and understandable formats and languages, relating to the availability of supportive services or assistance, and appropriate referrals to those services and assistance, including: child care; child support; medical or child health assistance available through the State’s Medicaid program and Children’s Health Insurance Program; benefits under SNAP; assistance through the earned income tax credit; housing counseling and assistance services sponsored through HUD2 ; and assistance under a State program for TANF, and other supportive services and transportation provided through other programs or agencies;

Assistance in establishing eligibility for financial aid assistance for training and education programs not provided under WIOA; and

Provision of information and assistance regarding filing claims under UI programs, including meaningful assistance to individuals seeking assistance in filing a claim—

Meaningful assistance,” as described in Unemployment Insurance Program Letter (UIPL) 20-15 and 20 CFR 678.430, 34 CFR 361.430, and 34 CFR 463.430, means providing assistance as follows:

Only merit staff (State government employees) may, in person at one-stop centers or remotely, answer questions, provide advice, or make decisions that could affect claimants’ UI eligibility. However, other one-stop staff may assist in claims by acceptance of information from claimants.

If an individual in a one-stop center is referred to a telephone for UI claims assistance, it must be a phone line dedicated to serving one-stop customers in a timely manner. Individuals must not simply be referred to a general information/dial-in line with the state UI agency contact center where the individual is placed into a 2 HUD Approved Housing Counseling

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Agencies, http://www.hud.gov/offices/hsg/sfh/hcc/hcs.cfm 15 phone queue along with all other claimants in the State. If the assistance is provided remotely using technology, it must be a technology that enables trained staff to provide the assistance. Examples of technology that enables remote assistance include live Web chat applications, video conference applications, or other similar technology.

The costs associated in providing meaningful assistance may be paid for by the State’s UI program, the WIOA Adult or Dislocated Worker programs, the Wagner-Peyser Act ES, or some combination of these programs.

For purposes of the VR program, basic career services may encompass some of the activities authorized under 34 CFR 361.48(b), which must be provided under an individualized plan for employment for an eligible individual w

Individualized career services:

Comprehensive and specialized assessments of the skill levels and service needs of adults and dislocated workers, which may include—

Diagnostic testing and use of other assessment tools; and In-depth interviewing and evaluation to identify employment barriers and

appropriate employment goals;

Development of an individual employment plan, to identify the employment goals, achievement objectives, and the combination of services for the participant to achieve his or her employment goals, including the list of, and information about, eligible training providers;

Group counseling, which involves two or more participants addressing certain issues, problems, or situations that may be shared by the group members;

Individual counseling, which is a one-on-one session that may go into greater detail for a participant regarding certain issues, problems, or situations;

Career planning (e.g. case management, see WIOA sec. 3(8));

Short-term pre-vocational services, including development of learning skills, communication skills, interviewing skills, punctuality, personal maintenance skills, and professional conduct services to prepare individuals for unsubsidized employment or training;

Internships and work experiences (including transitional jobs) that are linked to careers;

Workforce preparation activities (see 34 CFR 463.34); 16

Financial literacy services available through the WIOA title I youth program as described in WIOA sec. 129(b)(2)(D) and 20 CFR part 681, including:

Supporting the ability of participants to create household budgets, initiate savings plans, and make informed financial decisions about education, retirement, home ownership, wealth building, or other savings goals;

Supporting the ability to manage spending, credit, and debt, including credit card debt, effectively;

Out-of-area job search assistance and relocation assistance; and

English language acquisition programs (see 34 CFR 463.31) and integrated education and training programs (see 34 CFR 463.35).

For purposes of the Vocational Rehabilitation (VR) program and similar to basic career services, individualized career services may encompass some of the activities authorized under 34 CFR 361.48(b), which must be provided under an individualized plan for

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employment for an eligible individual with a disability (e.g., vocational rehabilitation counseling and guidance, vocational and other training services, and rehabilitation technology).

Follow-up Career Services (20 CFR 678.430(c), 34 CFR 361.430(c), and 34 CFR 463.430(c)) Follow-up services are provided, as appropriate, for Adult and Dislocated Worker program participants who are placed in unsubsidized employment, for up to 12 months after the first day of employment. For purposes of the VR program, follow-up career services are similar to post-employment services, as defined in 34 CFR 361.5(c)(42), and are provided subsequent to an individual with a disability achieving an employment outcome. Post-employment services, under the VR program, are necessary in assisting an individual with a disability in maintaining, regaining, or advancing in employment, consistent with the individual’s unique strengths, resources, priorities, concerns, abilities, capabilities, interests, and informed choice.

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Appendix C: AJCC One‐Stop Center Map 1. Comprehensive AJCC One‐Stop Center: 1410 S. Broadway, Santa Maria, CA 934542. Satellite AJCC Location: 130 E. Ortega St., Santa Barbara, CA 93101

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AdultDislocated

WorkerYouth

Adult Ed &

Lit

Adult Ed &

Lit

Wagner‐

Peyser

Vocational

Rehabilitati

on

TANF

Career/

Technical

Education

Career/

Technical

Education

Title V Older

Americans

Act

Migrant/

Seasonal

(Sec 167)

Veterans

(JVSG)Trade Act

Unemploy

ment

Insurance

AGENCY: RESCARE RESCARE GOODWILL AHC SBCC EDD DOR DSS AHC SBCC ANPPM ** CET EDD EDD EDD

ACCESS: co‐location co‐location co‐location co‐location co‐location co‐location

Basic Career Services

Program Eligibility Outreach, Intake, Orientation

Initial Assessment Labor Exchange, Job Search

Assistance

Referrals to 1‐Stop Partners Labor Market Information Performance & Cost Info Supportive Service Info UI Info and Asistance

Financial Aid Information Individualized Career Services

Comprehensive Assessment Individual Employment Plan Career Plan, Counseling

Short‐Tem Prevocational Services*

Internships, Work Experience Out‐of‐Area Job Search

Financial Literacy English Language Acquisition

Workforce Preparation

*includes soft skills and employee

training

Appendix D ‐ AJCC Program Partners and Career ServicesCORE PARTNERS OTHER REQUIRED PARTNERS

** ANPPM has not identified the career services that ANPPM provides. This schedule will

be updated when ANPPM provides career services information.

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APPENDIX E – GLOSSARY

The following definitions have been provided at the request of one of the AJCC One‐Stop System partners for their convenience and to help in understanding the terms used in the MOU. These definitions have been derived from the WIOA statute, regulations, and State of California Employment Development Department directives. These definitions may be updated, and additional definitions may be added as additional regulations and guidance become available.

America’s Job Center of California SM (AJCC) – The common identifier used within California for One‐Stop centers, the One‐Stop system, and access points to WIOA affiliated programs and services. Page 3 of 20 Applicable Career Services – Services identified in WIOA Section 134(c)(2), that are delivered by the AJCC required partners as authorized under their programs. They consist of three categories: basic career services, individualized career services, and follow up services (WIOA Joint Final Rule Section 678.425).

Comprehensive AJCC – An AJCC location where job seekers and employers can access the programs, services, and activities of all required AJCC partners with at least one Title I staff person physically present (WIOA Joint Final Rule Section 678.305).

Affiliate AJCC – An AJCC location where job seekers and employers can access the programs, services, and activities of one or more AJCC partners. An Affiliate AJCC is not required to provide access to all partner programs (WIOA Joint Final Rule Section 678.310).

Specialized AJCC – An AJCC location associated with either a comprehensive or affiliate AJCC that addresses specific needs of dislocated workers, youth, key industry sectors, or clusters (WIOA Joint Final Rule Section 678.300[d][3]).

Infrastructure Costs – Non‐personnel costs that are necessary for the general operation of each AJCC, including: rental of the facilities, utilities and maintenance, equipment (including assessment‐related products and assistive technology for individuals with disabilities), technology to facilitate access to the AJCC (including technology used for the center’s planning and outreach activities), and common identifier costs if decided on by the Local Board and AJCC partners (WIOA Joint Final Rule Section 678.700).

Network of AJCCs – A collection of AJCCs located within a Local Area. As an alternative to developing separate budgets for each AJCC, Local Areas may instead develop a cross‐center infrastructure budget that details the infrastructure costs aggregated across the network of AJCCs and across colocated partners.

Other System Costs – Other costs that are agreed upon by the Local Board and all AJCC partners. The other system costs budget must include a line item for applicable career services. The budget may also include the cost of other shared services commonly provided by AJCC partners to any individual such as initial intake, assessment of needs, appraisal of basic skills, identification of appropriate services to meet needs, referrals to other AJCC partners, and business services. Shared operating costs may also include shared costs related to the Local Board’s functions. This could include costs associated with the AJCC operator, policy and oversight of AJCC partnerships and effectiveness, etc. (WIOA Joint Final Rule Section 678.760).

Proportionate Share – The share of each partner program’s infrastructure costs based upon its proportionate use of the AJCC, if benefit is received from that use (WIOA Joint Final Rule Preamble page 55907).

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Core Partners – Those entities administering Core Programs as defined in WIOA.

Core Program – A program authorized under a core program provision. The term “core program provision” is defined in WIOA Section 3(13), and WIOA Subtitle B, Chapter 1 Section 121(B)(xiii) and (C), and includes the following programs, activities, and services:

Title I Adult, Dislocated Worker employment and training activities

Title I Youth workforce investment activities

Title II Adult Education and Literacy activities

Wagner‐Peyser Act relating to employment services, and

Title I of the Rehabilitation Act of 1973 relating to vocational rehabilitation services, and

Programs authorized under part A of title IV of the Social Security Act (42 U.S.C. 601 et seq.) alsoknown as Temporary Assistance to Needy Families (TANF)

Required AJCC One‐Stop Partners – Each entity that carries out a program or activities described in WIOA Subtitle B §121(b)(1)(B) including:

WIOA Title I Adult, Dislocated Worker, and Youth programs,

Programs authorized under the Wagner‐Peyser Act (29 U.S.C. 49 et seq.),

WIOA Title II Adult Education and Literacy activities

Programs authorized under title I of the Rehabilitation Act of 1973 (29 U.S.C. 720 et seq.) (otherthan section 112 or part C of title I of such Act (29 U.S.C. 7321, 741),

Activities authorized under title V of the Older Americans Act of 1965 of 1965 (42 U.S.C. 3056 etseq.)

Career and Technical Education programs at the postsecondary level authorized under the CarlD. Perkins Career and Technical Education Act of 2006 (20 U.S.C. 2301 et seq.)

Activities authorized under chapter 2 of title II of the Trade Act of 1974 (19 U.S.C. 2271 et seq.),

Employment and training activities carried out under the community Services Block Grant Act(42 U.S.C. 9901 et seq.),

Employment and training activities carried out by the Department of Housing and UrbanDevelopment,

Programs authorized under State unemployment compensation laws (in accordance withapplicable Federal law),

Programs authorized under section 212 of the Second Chance Act of 2007 (42 U.S.C. 17532), and

Programs authorized under part A of title IV of the Social Security Act (42 U.S.C. 601 et seq.) alsoknown as Temporary Assistance to Needy Families (TANF).

WIOA Subtitle B §121(b)(1)(A) requires these entities to:

Provide access through the one‐stop delivery system to such programs or activities carried outby the entity, including making the career services described in WIOA §134©(2) that areapplicable to the program or activities available at the one‐stop centers (in addition to any otherappropriate locations),

Use a portion of the funds available for the program and activities to maintain the one‐stopcenters,

Enter into a local memorandum of understanding with the local board, relating to the operationof the one‐stop system, and

Participate in the operation of the one‐stop system consistent with the terms of thememorandum of understanding, the requirements of WIOA, and the requirements of theFederal laws authorizing the program or activities.

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of 3

Colocated Partners – AJCC partners who have a physical presence within the center, either fulltime or part‐time.

Non‐Colocated Partners – AJCC partners who do not have a physical presence within the center.

Cash Contributions – Cash funds used to cover a partner’s proportionate share of the AJCC. They can be paid either directly from the partner or through an interagency transfer on behalf of the partner (WIOA Joint Final Rule Section 678.720).

Non‐Cash Contributions – Expenditures made by one partner on behalf of the AJCC or contributions of goods or services contributed by a partner for the center’s use. Contributions must be valued consistent with Uniform Guidance (WIOA Joint Final Rule Section 678.720).

Third Party In‐Kind Contributions – Contributions by a non‐AJCC partner to support the AJCC in general, not a specific partner; or contributions by a non‐AJCC partner to an AJCC partner to support its proportionate share of the infrastructure costs. Unrestricted contributions that support the AJCC in general would lower the total amount of infrastructure costs prior to proportionate division whereas restricted contributions can be used by the intended partner(s) to lower their share of the infrastructure costs (WIOA Joint Final Rule Section 678.720).

Local Funding Mechanism – An IFA negotiated by the Local Boards with all AJCC partners for each AJCC (WIOA Joint Final Rule Section 678.715).

State Funding Mechanism (SFM) – An IFA established by the Governor and the Superintendent of Public Instruction (SPI) that is triggered if a Local Board is unable to secure an agreed upon and signed IFA from all AJCC required partners by the annual deadline (WIOA Joint Final Rule Section 678.730).

Provide access through the one‐stop delivery system to such programs or activities carried outby the entity, including making the career services described in WIOA §134©(2) that areapplicable to the program or activities available at the one‐stop centers (in addition to any otherappropriate locations),

Use a portion of the funds available for the program and activities to maintain the one‐stopcenters,

Enter into a local memorandum of understanding with the local board, relating to the operationof the one‐stop system, and

Participate in the operation of the one‐stop system consistent with the terms of thememorandum of understanding, the requirements of WIOA, and the requirements of theFederal laws authorizing the program or activities.

Workforce Innovation and Opportunity Act ‐ The federal law that governs the public workforce development system in the United States, effective July 1, 2015. WIOA was signed into law on July 22, 2014 by President Obama. WIOA is designed to help job seekers access employment, education, training, and support services to succeed in the labor market and to match employers with the skilled workers they need to compete in the global economy. Congress passed the Act by a wide bipartisan majority; it is the first legislative reform in 15 years of the public workforce system.

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Co‐located Entity

Santa Barbara County

Workforce Development

Board

State of California Employment

Development Department Total

WIOA Title III Wagner‐Peyser

and

Veterans (Jobs for Veterans State

Grants (JVSG))

and


activitiesand


Programs

Square Footage ‐ Comprehensive AJCC One‐

Stop Center Located At: 1410 S Broadway #

A, Santa Maria, CA 93454 2,678 6,474 9,152 % of Square Footage 29% 71% 100%

Rent (Includes Utilities) 84,255$ 147,396$ 231,651$

Security Guard and EDD Lease Mgmt Cost $ 58,942 58,942$

ADA Accessibility Budget

Total Lease Cost 84,255$ 206,338$ 290,593$ Percentage of Total Lease Cost 29% 71% 100%

Equipment and Technology

Comprehensive AJCC One‐Stop Center Located At: 1410 S Broadway # A, Santa Maria, CA 93454

APPENDIX F (Page 1) ‐ Infrastructure Funding Agreement Budget (to be reconciled with actual costs and payments by

WIOA Accountant Quarterly)

Each entity separately pays for equipment and technology (computers,

printers, etc.) Equipment and technology currently in use was purchased in

prior years. There is currently no need to replace either equipment or

technology. This budget will be updated should plans be made to replace

either equipment or technology.

WIOA Title I Adult and

Dislocated Worker

Programs

Required AJCC Program Partner

In connection with EDD renewing the sublease effective January 1, 2016, the

landlord performed extensive ADA upgrades at the Comprehensive AJCC One‐

Stop Center in Santa Maria, and this location is in full ADA compliance. Santa

Barbara County Department of Social Services (SBCDSS) is the fiscal agent for

WIOA Title I funds, leases the space and charges lease costs to SBCWDB in the

indirect cost rate that includes ADA costs. EDD subleases from SBCWDB, with

the ADA costs included in the sublease charges.

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Co‐located Entity



Board

State of California Employment

Development Department Total

WIOA Title III Wagner‐Peyser

and

Veterans (Jobs for Veterans State

Grants (JVSG))

and


activitiesand


Programs

Square Footage ‐ Affiliate AJCC One‐Stop

Center Located At: 130 Ortega Street, Santa

Barbara, CA 93101 2,281 5,480 7,761

Rate per Square Foot (actual rent for

SBCWDB, opportunity cost rent for EDD) 9.36 9.36 % of Square Footage 29% 71% 100%

Rent (Includes Utilities) 21,360$ 51,316$ 72,676$

ADA Accessibility Budget

Total Lease Cost 21,360$ 51,316$ 72,676$ Percentage of Total Lease Cost 29% 71% 100%

Equipment and Technology

APPENDIX F (Page 2) ‐ Infrastructure Funding Agreement Budget ‐ (to be reconciled with actual costs and payments by

WIOA Accountant Quarterly)

Affiliate AJCC One‐Stop Center Located At 130 E. Ortega Street, Santa Barbara, CA 93101

Required AJCC Program Partner

WIOA Title I Adult and

Dislocated Worker

Programs

Santa Barbara County Department of Social Services (SBCDSS) is the fiscal

agent for WIOA Title I funds, leases the space for SBCWDB and WIOA Title I

Adult/DW programs from EDD. SBCWDB charges lease costs to SBCWDB in

the indirect cost rate that includes ADA costs. EDD includes any ADA costs

included with the lease charges.

Each entity separately pays for equipment and technology (computers,

printers, etc.) Equipment and technology currently in use was purchased in

prior years. There is currently no need to replace either equipment or

technology. This budget will be updated should plans be made to replace

either equipment or technology.

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Responsible Entity Required Programs Basic Services

Individualized

Services

Basic and

Individualized

Services

(Breakout Not

Available)

Career Services

Costs



Board

WIOA Title I Adult,

Dislocated Worker, and

Youth Program $ 1,919,331 1,919,331$

WIOA Title II Adult

Education and Literacy ‐$ ‐ Carl Perkins Career

Technical Education $529,905 529,905$

WIOA Title II Adult

Education and Literacy 231,186 Carl Perkins Career

Technical Education 742,083

WIOA Title III Wagner‐

Peyser and LMI, and

$ 819,643 $ 144,643 $ 964,286

Veterans (Jobs for

Veterans State Grants

(JVSG), and

$ 189,556 $ 33,451 $ 223,007

Trade Adjustment

Assistance Act activities $ 8,679 $ 1,532 $ 10,211

State of California

Employment Development

DepartmentUnemployment

Compensation $ 15,430.00 15,430$

State of California

Department of RehabilitationTitle IV Vocational

Rehabilitation 683,099$ 2,732,398$ 3,415,497$

Asociacion Nacional Pro

Personas Mayores (ANPPM);

National Association for

Hispanic Elderly

Title V Older Americans

Act (Senior Community

Service Employment

Program)

Center for Employment

Training

Migrant Seasonal

Farmworkers (Section

167) 517,102.00 517,102

Temporary Assistance for

Needy Families/CalWORKs

County of Santa

Barbara Department of

Social Services 1,716,407.84 6,249,412.00 7,965,820

Total Career Services Costs 3,432,816$ 9,161,435$ 2,966,338$ 15,560,589$

Budget is under development and will be completed, and this

schedule will be updated, by the time this MOU for takes effect on

1/1/2018

State of California

Employment Development

Department

APPENDIX A (Page 3) ‐ Other System Costs (Applicable Career Services)

Allan Hancock College

Santa Barbara City College

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Date: July 10, 2020



Subject: Emergency Cooperation Agreements

Background On June 22, 2020, the State of California Employment Development Department released Workforce Services Directive 19-14 establishing guidance and procedures regarding the establishment of emergency cooperation agreements between Local Workforce Development Boards. Assembly Bill (AB) 2915 (Chapter 722, Statutes of 2018) amended CUIC Section 14013 to require the California Workforce Development Board (CWDB) to develop, in coordination with the Employment Development Department (EDD) and Local Boards, a policy regarding emergency cooperation agreements. These emergency cooperation agreements among Local Boards are intended to expedite an emergency response, consistent with applicable state and federal law, following a disaster across Local Workforce Development Areas (Local Area). To implement AB 2915, the CWDB convened a series of workgroup meetings comprised of representatives from Local Boards, the EDD, the California Workforce Association, and the California Office of Emergency Services (CalOES). The workgroup established a two-phased approach for implementation of the law. For the first phase, the CWDB issued Workforce Services Information Notice WSIN19-10 (PDF), Local Board Coordination with CalOES Local Emergency Contacts, to provide Local Boards with information on how to connect with CalOES’s three administrative regions in order to ensure coordinated support with local emergency responders during a catastrophic event. This directive provides technical assistance and information on the allowable WIOA funding sources Local Boards may use when responding to a disaster. Emergency Cooperation Agreements In the event of an emergency or natural disaster, Local Boards can assist in preventing layoffs, help newly unemployed workers, or assist businesses who need additional workers. In some instances, Local Boards outside of the geographical areas directly affected by the event, may be able and willing to send additional resources to assist

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in meeting the increased demand for services. Having an emergency cooperation agreement in place for these types of situations can encourage Local Boards to join together and leverage resources in times of need. Establishing emergency cooperation agreements between Local Boards is voluntary, although encouraged, as a way to expedite assistance by establishing clear understandings between Local Boards on the potential sharing of resources and financial reimbursement. Allowable sources of funding for reimbursement may vary based on the activities or resources rendered. If an emergency cooperation agreement is in place, it must address, at a minimum, the following information:

• Requested activities and/or resources • Potential cost and methodology for each activity and/or resources • Authorization from the Local Board Executive Director • Effective date and term of the agreement

Types of Funding In some instances, Local Boards may want to include a process for requesting financial reimbursement within their emergency cooperation agreements. In this instance, the allowable activities or services that can be reimbursed will depend on the funding stream that is being utilized. Local Boards must consult with the relevant funding streams rules and regulations to determine if and how the services and activities provided may be reimbursed. In addition to WIOA formula funds, there are three main types of federal funds available for Local Boards who experience sudden and large increases of unemployment due to natural disasters, mass layoffs, or other events. These federal funds include:

• Rapid Response and Layoff Aversion funds • Dislocated Worker Additional Assistance funds • Disaster Recovery National Dislocated Worker Grants

Allowable Costs Each state, Local Area, and provider which receives funds under WIOA Title I is required to comply with Uniform Guidance (WIOA Section 184[a][3]). This includes general principles and guidance on selected items of cost. However, if more restrictive city, state, or federal guidelines exist, they take precedence. Uniform Guidance rules apply to all of the federal funding streams outlined below. Rapid Response and Layoff Aversion The purpose of Rapid Response is to prevent layoffs and provide resources to dislocated workers in order to enable them to return to work as quickly as possible after a mass layoff or disaster has occurred. An effective Rapid Response system allows the state, Local Area, and partners to play an active role in shaping and serving the workforce by responding to workers’ initial and urgent needs.

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In California, the state strategy for Rapid Response activities is to build strong regional partnerships that extend beyond Local Area boundaries. This process allows Local Areas which share populations and regional trends to respond in a unified manner to potential layoffs. Dislocated Worker Additional Assistance Once the state has reserved adequate funds for Rapid Response activities, any remaining funds may be provided to Local Areas experiencing increased unemployment due to natural disasters, mass layoffs or other events for provision of direct career services to participants, if there are not adequate local funds available to assist dislocated workers. In California, Local Areas are allowed to apply for Additional Assistance as long as the activities needed are directly tied to a specific event and will not be used for non-Rapid Response activities. Local Areas applying for funds are required to work with their local and regional partners, which may include neighboring Local Areas. This process allows the state to approve one application, but handle each Local Area as an individual sub-recipient. They can submit a joint application which outlines:

o how the entities would work together,

o how they would spend funds, and

o what activities would be provided to the workers.

Disaster Recovery National Dislocated Worker Grants (NDWG) Disaster Recovery NDWGs provide funds for two purposes:

1) Disaster relief and humanitarian assistance employment 2) Appropriate employment and training services to minimize the employment and economic impact of federally-declared disasters and emergency situations

Funding may be available after emergencies and major disasters, or emergencies of national significance which could result in a potentially large loss of employment, when:

1) Those emergencies are declared by the chief of a federal agency with jurisdiction over the federal responses to the emergency; and 2) The emergencies result in the relocation of a substantial number of individuals from a state, tribal area, or outlying area.

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Date: July 10, 2020



Subject: Approval of COVID-19 WIOA Program Policy

Recommendation: It is recommended that the Workforce Development Board approve the attached COVID-19 WIOA Program Policy. Background: The Workforce Innovation and Opportunity Act requires local workforce development boards to have in place certain administrative policies to guide operators in the delivery of program services. Discussion: This policy was recommended by EDD in response to the coronavirus (COVID-19) outbreak. It is intended to minimize disruption to the service delivery while protecting the health and safety of the workforce development community, and to ensure that both WIOA requirements and the needs of individuals are being met. The policy, as recommended by EDD, allows for the use self-attestation and temporarily waives the requirement for a wet or electronic signature on all enrollment forms for WIOA Title I programs. This temporary allowance will remove barriers and offer individuals easier access to WIOA services.

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Santa Barbara County Workforce Development Board Title 1 Workforce Innovation & Opportunity Act (WIOA)

TEMPORARY CHANGES TO WIOA REGISTRATION AND ELIGIBILITY DETERMINATIONS DUE TO COVID-19

PURPOSE: This policy is in response to the new coronavirus (COVID-19) outbreak and intended to minimize disruption to service delivery while protecting the health and safety of the workforce development community, and to ensure that both WIOA requirements and the needs of individuals are being met. BACKGROUND: Due to the impact of COVID-19, the America’s Job Center of California system has begun to make changes to their service delivery models by offering in-person services on an appointment-only basis, or transitioning to remote options. REFERENCES: WSIN19-40 Temporary Changes to WIOA Registration and Eligibility Determination due to COVID-19 SERVICE DELIVERY METHODS: In alignment with the Executive Order N-33-20 (PDF) issued by Gavin Newsom on March 19, 2020, to shelter-in-place, Local Areas may use self-attestation and temporarily waive the requirement for a wet or electronic signature on all enrollment forms for WIOA Title I programs. This temporary allowance will remove barriers and offer individuals easier access to WIOA services. IMPLEMENTATION: Operating on the status of “Essential Business” as defined by the Governor of California’s orders,

SBCWDB is maintaining modified services for our customers. We are operating under the current guidelines:

Alternative Service Delivery Methods due to COVID-19 outbreak:

• One on One WIOA orientations and appointments, following Social Distance Protocols;

• Conduct business remotely, phone, email, zoom, webex, etc;

• Weekly scheduled WIOA Orientations are available online using Zoom, attendance is captured through private chat feature on Zoom;

• Workshops available through streaming video, zoom, etc;

• Provide Virtual WIOA Eligibility determinations, enrollments, and assessments using SignNow to complete necessary paperwork. SignNow is a cloud-based provider of electronic signature technology. This Software-as-a-Service platform enables individuals and businesses to sign and manage documents from any computer;

• If SignNow signature is not obtained, then o Staff will obtain self-attestation through telephone, email, or applicant statement form and

case note in CalJOBS. o Staff will obtain the participant’s signature within 10 business days of the Executive Order

being lifted. o Once the WIOA Application and eligibility process is complete, the information is entered

into CalJOBS by staff using the same application date as the date the customer submitted the completed application packet.

EFFECTIVE DATE: Immediately.

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Date: July 10, 2020



Subject: Approval of WIOA Santa Barbara County Residency Policy

Recommendation: It is recommended that the Workforce Development Board approve the attached WIOA Santa Barbara County Residency Policy. Background The Workforce Innovation and Opportunity Act requires local workforce development boards to have in place certain administrative policies to guide operators in the delivery of program services. Discussion The purpose of this policy is to provide guidance to the WIOA Program Operators in determining eligibility for WIOA Individualized Career Services and Training Services for non-Santa Barbara County residents (i.e. Santa Luis Obispo or Ventura County Residents) seeking services in Santa Barbara County. The policy states that services for non-Santa Barbara County residents are to be provided on a case-by-case basis with the approval of WDB Executive Director.

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RESIDENCY POLICY BACKGROUND AND PURPOSE

The purpose of this policy is to provide guidance to the WIOA Program Operator in determining eligibility for WIOA Individualized Career Services and Training Services under the Workforce Innovation and Opportunity Act (WIOA).

GENERAL REQUIREMENTS

WIOA law allows each Local Workforce Investment Area (LWIA) to determine additional eligibility priorities for WIOA Individualized Career and Training Services. WIOA however encourages LWIA’s to plan and collaborate regionally to better meet the needs of both the job seeker and employer in a regional area. To that end, Santa Barbara County has chosen to include this residency policy provision to non-Santa Barbara County customers seeking Individualized Career and Training services.

Any individual, 18 years and older, who is primarily seeking Basic Career Services does not require a WIOA eligibility determination. Basic Career Services remain free of all eligibility and geographical restrictions and can be accessed at the AJCCs in Santa Barbara and Santa Maria. Enrollment into WIOA Individualized Career Services and Training Services requires WIOA program eligibility. Under WIOA, there are three types of Career Services that Adults and Dislocated Workers may

receive:

1) Basic Career Services, 2) Individualized Career Services and Training Services, and 3) Follow-up Services.

Basic Career Services

Basic Career Services are available to all individuals seeking services from the AJCC network,

and include participant intake, orientations, initial assessment, employment services, and

referrals to other partners and services. The AJCC offers workshops, job search and placement

assistance, information on in-demand industry sectors and occupations, regional labor market

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information, and assistance in establishing eligibility for programs of financial aid assistance for

training and education programs not provided under WIOA.

Individuals can receive information and assistance regarding filing claims under Unemployment

Insurance (UI) programs, including meaningful assistance to individuals seeking assistance in

filing a claim, such as:

o Where applicable, on-site using staff who are properly trained in UI claims, filing and/or the acceptance of information necessary to file a claim; or

o By phone or via other technology, as long as the assistance is provided by trained and available staff and within a reasonable time.

Individualized Career Services and Training Services Individualized Career Services and Training Services are designed to meet the unique needs of the Customer. These services include comprehensive and specialized assessments, case management, individual employment plans, career planning, vocational counseling, classroom training, and on the job training.

Individual Training Account (ITA) Individual Training Accounts (ITAs) are for traditional classroom training services intended to provide enrollees the maximum Customer choice in training selection and provide the flexibility needed to provide training in high demand occupations.

On-The-Job Training (OJT) On the Job Training (OJT) is another training option through WIOA funding that provides

work-based learning rather than classroom instruction. The intention of an OJT

agreement is to benefit both the employer and the Customer by bridging the gap

between a worker’s current skills and the skills employers are looking for and providing

reimbursement to the employer for the costs associated with training the OJT trainee;

and promoting good paying jobs.

Follow-Up Services and Exits

Follow-up services must be provided as appropriate for Customers who are exited from the

program. Follow up services for participants after exit from program are designed to improve

individual outcomes and program performance. Participants shall be contacted at least three

times per quarter for one year after exit from program. These services may include technical

skills training, counseling, mentoring, crisis intervention, life skills or emergency support

required to sustain long-term employment.

POLICY AND PROCEDURES

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Program Operator shall provide WIOA Individualized and Training Services to non-Santa

Barbara County WIOA eligible residents (of San Luis Obispo or Ventura), with the approval of

the Santa Barbara County’s WDB Director, if any of the following exists:

1. County of residence for customer has exhausted to serve the customer; or

2. Customer’s physical residency is closer to an AJCC located in Santa Barbara County,

than to the neighboring county; or

3. Potential employer or training provider the customer is interested in, is located in

Santa Barbara County; or

4. Other extenuating circumstances exists and can be documented.

Official documents must be provided or obtained to verify the validity of the above items. Self- attestation (Applicant Statements) can be used to support the justification of applying to the WIOA Program in Santa Barbara County for non-residents. Staff must obtain residency documentation prior to enrollment in the WIOA Program. Please see acceptable forms of documentation below to verify residency. Eligibility for services requires documented evidence of an individual’s need for and ability to benefit from services.

When an applicant meets with a case manager to determine eligibility, the applicant must demonstrate that they reside in the following: Santa Barbara, Ventura or San Luis Obispo County to be able to receive Career Individualized or Training Services in addition to Supportive Services. Residents of other counties should be referred to their local WIOA Program for services and training funds.

To verify residency (the most current address), the following documents are acceptable:

• CA ID or CA Driver’s license

• Rent receipts (if address is shown)

• Lease agreement (if address is shown)

• Letter/referral from Shelter

• CalWORKs or Food Stamp award letter

• Utility bill

• School records

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Date: July 10, 2020



Subject: Approval of WIOA Follow-up Policy

Recommendation: It is recommended that the Workforce Development Board approve the attached WIOA Follow-up Policy. Background The Workforce Innovation and Opportunity Act requires local workforce development boards to have in place certain administrative policies to guide operators in the delivery of program services. Discussion The Follow-up policy establishes the process to which follow up services must be made available to WIOA participants 12 months after program exit. Follow-up services are critical to help ensure participants have a successful employment and/or post-secondary education and training.

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1 Appoval Date: Draft

WIOA Follow-up Policy REFERENCE: WIOA sec. 134(c)(2)(xiii)

BACKGROUND: Follow Up services must be made available to all WIOA Title I Adults, Dislocated Worker, and Youth participants. All participants must be informed of Follow Up services at time of enrollment. Follow Up services are critical to help ensure participants have a successful employment and/or post-secondary education and training post program participation.

Follow-up services should help each participant complete training and/or maintain employment and should provide a continuous link to the workforce system as a whole, including referral networks and partner programs. A consistent message in each follow-up contact will ensure participants know the career services available to support them, even after follow-up ends. Minimum contacts are included in this policy, please note however, that even a successful contact is not a service and should not be entered into CalJOBS as such. Follow-up services will be provided based on individual needs identified by the participant or staff and agreed upon by both.

FOLLOW UP SERVICES As with services provided before exit, follow-up services must be based on each participants’ needs. Participants must be made aware that follow-up is part of the commitment they make in joining the program; the message will be positive in tone and show the individual the benefit of follow-up. Follow-up contacts must be meaningful and customer-centered; they may not simply be a contact to obtain needed data, therefore a phone call or text to see if the participant is employed or in education is not sufficient. Effective follow-up contacts, at a minimum, should include open ended questions to help pro-actively identify the need for follow-up services. Follow-up services must at a minimum:

1. Be integrated into the program design and be seen as having as much value as all other program components. 2. Assist participant in overcoming barriers that may interfere with the achievement of their career objectives. 3. Provide proactive and reactive interventions to encourage participant retention in education or employment. 4. Provide intense and on-going job retention support for both the participant and employer

a. Facilitate communication and problem resolution b. Provide immediate intervention for both participant and employer as needs are identified.

5. Link the participant to partners and referral network services to support advancement to better jobs or postsecondary education and training.

6. Help troubleshoot employment and personal issues. 7. Occur frequently enough to address any issues the participant might be currently facing. 8. Examine the need for support Follow Up services do not trigger performance or impact the participation period. 9. Provide support and guidance to facilitate sustained employment, advancement along a career or educational

ladder, and personal development.

The types of services provided, and the duration of services provided during Follow Up must be determined based on the needs of the individual and align with their Employment Plan. As a result, the type and intensity of follow-up services may differ for each participant.

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YOUTH-SPECIFIC SERVICES Follow-up service may include:

• Regular contact with a youth participant’s employer, including assistance in addressing work-related problems that arise.

• Supportive Services

• Referral to community resources

• Tracing progress on the job

• Work-related peer support group

• Career development and further education planning

• Tutoring

• Leadership development

• Adult mentoring

• Financial Literacy Education

• Services that provide labor market and employment information about in-demand industry sectors or occupations available in the local area, such as career awareness, career counseling, and career exploration services; and

• Activities that help youth prepare for and transition to postsecondary education and training.

• Counseling about the work place.

ADULT/DW-SPECIFIC FOLLOW UP SERVICE Follow-up service may include:

• Referral to Community Resources

• Tracking Progress on the Job

• Work-Related Peer Support Group

• Assistance Securing Better Paying Job

• Career Development and Further Education Planning

• Assistance with Work-Related Problems

FREQUENCY OF CONTACT Follow Up services are required for a minimum of 12 months after exit.

Minimum required contacts:

• Career services staff shall contact exited participants no less than four times during the four quarters following the exit quarter – one contact per quarter. These should be four successful contacts – participant is responding and services are being provided, if needed.

• If unable to connect with participant once per quarter, at least four attempts must be made per quarter. Reasonable effort to contact the participant on separate occasions must be attempted: In-person, telephone, email, text, or by letter. Make reasonable effort to vary the time of day, day of week, and method contact before discontinuing Follow Up services.

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Follow Up services must be completed for all quarter beginning with the first quarter after the exit date. Quarters include three months, grouped as follows:

• January, February, March

• April, May, June

• July, August, September

• October, November, December

For example: if the participant’s Last Date of Service was on August 30, their first Follow Up will be during October, November, or December.

Follow Up activities and services can be discontinued if:

• If the participant declines to receive Follow Up Services; Or

• The participant cannot be located after a period of 90 days and four attempted contacts; Or

• Individual meets exclusion criteria (see below).

EXCLUSION If a participant meets one of the criteria listed below, they are excluded from performance and additional Follow Up services:

A. Institutionalized: the participant exits the program because he or she has become incarcerated in a correctional institution or has become a resident of an institution or facility providing 24-hour support such as a hospital or treatment center during the course of receiving services as a participant.

B. Health/Medical: the participant exits the program because of medical treatment and that treatment is expected to last longer than 90 days and precludes entry into unsubsidized employment or continued participation in the program.

C. Deceased: the participant is deceased.

D. Reserve forces called to active duty: the participant exits the program because the participant is a member of the National Guard or other reserve military unit of the armed forces and is called to active duty for at least 90 days.

E. Foster care: the participant is in the foster care system as defined in 45 CFR1355.20(a), and exits the program because the participant has moved from the area as part of such a program or system (Youth Participants ONLY).

F. Ineligible: the participant, who was determined to be eligible, is later determined not to have met eligibility criteria (Vocational Rehabilitation only).

G. Criminal offender: the participant is a criminal offender in a correctional institution under WIOA Law § 225.

DATA ENTRY Performance data for every quarter after exit must be entered in CalJOBS. For all participants, the Follow link/report in CalJOBS must be completed with accurate information as it may impact performance. Record successful or unsuccessful contacts in CalJOBS in the Contact Attempt section under the Follow Up Tab. Details about the contact should be included in case notes.

RE-ENROLLMENT INTO PROGRAM SERVICES DURING FOLLOW UP PERIOD

If an individual who is in the Follow up Period is in need of services beyond those offered through the follow up period, re-enrollment into the program is allowed. Follow up for performance purposes for their previous participation period is still required. The individual must meet eligibility and follow all requirements of a new participant for the new participation period. These will be seen as two separate files for federal reporting.

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Date: July 10, 2020



Subject: Approval of WIOA Supportive Services and Needs-Related Payments Policy

Recommendation: It is recommended that the Workforce Development Board approve the attached WIOA Supportive Services and Needs-Related Policy. Background The Workforce Innovation and Opportunity Act requires local workforce development boards to have in place certain administrative policies to guide operators in the delivery of program services. Discussion Santa Barbara County Workforce Development Board currently has an established Supportive Service Policies for Youth, Adult and Dislocated Worker Program participants. The purpose of this new local policy is to further define and provide guidance on the circumstances for when needs-related payment are to be authorized. Needs-related payments are provided through cash assistance to participants and should only be made when other funds are not available or have been exhausted. Needs-related payment can only be provide under special circumstances and with the prior approval of WDB staff.

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1 WDB Approval Date: Draft

LOCAL POLICY FOR SUPPORTIVE SERVICES AND NEEDS-

RELATED PAYMENTS REFERENCE:

WIOA sec. 134(c)(2) and (3) (adults and dislocated workers) and sec. 129(c)(2) (youth), WIOA sec.

3(59). The WIOA Final Rules 20 CFR 680.900-970 and 681.570.

SBCWDB Local Policy: Supportive Service Policy and Procedures (Adult/DW policy) and Local Policy

for Supportive Services and Needs Related Payments (youth policy).

BACKGROUND:

Supportive services are services that are necessary to enable an individual to successfully

participate in activities authorized under WIOA. Services may include, but are not limited, to the

following:

• Linkages to community services;

• Assistance with transportation;

• Assistance with child care and dependent care;

• Assistance with housing;

• Needs-related payments, as described below;

• Assistance with educational testing;

• Reasonable accommodations for individuals with disabilities;

• Legal aid services;

• Referrals to health care;

• Assistance with uniforms or other appropriate work attire and work -related tools,

including such items as eyeglasses, protective eye gear and other essential safety

equipment;

• Assistance with books, fees, school supplies, and other necessary items for students

enrolled in postsecondary education classes; and

• Payments and fees for employment and training- related applications, tests, and

certifications.

Santa Barbara County Workforce Development Board has established and board-approved

Supportive Service Policies for Youth, and Adult and Dislocated Worker Programs.

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The purpose of this new local policy is to further define and provide guidance on the circumstance

when needs-related payment be authorized, as referenced in WIOA 134(C)(3)(d)(2).

Local Youth Policy NEEDS RELATED PAYMENT – Are supportive services in the form of monetary assistance necessary to

enable individuals to participate in an eligible WIOA activity. Needs related payments are provided

through cash assistance or arrangement with another human resource agency and should only be made

with WIOA funds when other funds are not available or have been exhausted.

PURPOSE NEEDS-RELATED PAYMENTS AND CIRCUMSTANCE FOR WHEN TO BE PROVIDED

1. All necessary needs related payments must be specified in the participant’s ISS and be based on

the results of the Objective Assessment and intake interviews. The results of these must indicate

the need for services beyond the supportive services specified in the local policy.

2. Needs-related payment must be the last resort – participants must be unable to obtain other

equitable supportive service through other programs or community resource.

3. The needs-related payments would ensure participant can participate in authorized WIOA

activities.

4. Supportive services and needs related payments are limited to a $600 maximum per eligible youth

per program year. Moreover, will be available to active and follow-up participants.

5. Needs-related payments must be approved by WDB prior to delivery.

NOTE: If a youth requires assistance beyond the $600 cap, services may be provided with prior approval

from the WDB Executive Director. These requests should be the exception and must be documented in

CalJOBS and the youth’s case file.

Local Adult and Dislocated Worker Policy DEFINITION: WSIN15-10 States Local Workforce Development Areas (local areas) may provide

Needs-related payments in order to help individuals meet their non-training expenses and complete

training successfully.

Needs Related Payments (NRP) – Funds used to provide payments to participants who are

unemployed and do not qualify for unemployment compensation for the purpose of enabling such

individuals to participate in training services (WIOA Section 134(d)(3). Needs related payments are a

type of supportive services; however, unlike other supportive services, a participant must be

enrolled in training in order to qualify for needs related payments (DOL WIOA Final Rule Section

680.930).

Participants may receive needs-related payments 30 days prior to training, as long as the participant is

enrolled in the WIOA Adult or Dislocated Worker Program.

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PURPOSE NEEDS-RELATED PAYMENTS AND CIRCUMSTANCE FOR WHEN TO BE PROVIDED

1. All necessary needs related payments must be specified in the participant’s education plan and

be based on the results of the Objective Assessment and intake interviews. The results of these

must indicate the need for services beyond regular supportive services provided through program

and listed in local policy.

2. Needs-related payment must be the last resort – participants must be unable to obtain other

equitable supportive service through other programs or community resources.

3. Participants must meet the basic Needs-related eligibility described below.

4. The needs-related payments would ensure participant can participate and complete authorized

WIOA training activities.

5. Supportive services and needs related payments are limited to a $1,000 maximum per eligible

participant as indicated in local supportive service policy.

6. Supportive services must be approved by WDB prior to delivery by Contractor.

Needs-Related Basic Eligibility

In order to be eligible for Needs-related services, adults must:

1. Be unemployed;

2. Not qualify for, or have ceased qualifying for, unemployment compensation; and

3. Be enrolled in a program of training services under WIOA sec. 134(c)(3).

In order to be eligible, dislocated workers must:

1. Be unemployed; and

a. Have ceased to qualify for unemployment compensation or trade readjustment under

TAA; and

b. Be enrolled in a program of training services under WIOA sec. 134(c)(3) by the end of

the 13th week after the most recent layoff that resulted in a determination of the

worker's eligibility as a dislocated worker, or, if later, by the end of the 8th week after

the worker is informed that a short-term layoff will exceed 6 months; or

2. Be unemployed and do not qualify for unemployment compensation or readjustment assistance

under TAA and be enrolled in a program of training services under WIOA sec. 134(c)(3).

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1


Date: July 1, 2020



Subject: Overview of Program Year 2019-20 Budget

Summary This memorandum serves as an end-of-year report on our program year (PY) 2019-20 budget, providing a review of funds available, expenditures and projected expenditures made during the year, and funds available to carry forward into the new program year that began July 1, 2020. As of the writing of this memorandum, invoices are not yet due for some costs incurred during PY 201920 that ended June 30, 2020, and are expected later this month. Accordingly, these costs have been estimated and projected based on history and trends. Background: The U.S. Department of Labor allocates Workforce Innovation and Opportunity Act (WIOA) federal funding to the State of California. Each year, State of California Employment Development Department (EDD), passes through the federal WIOA allocations to local areas such as the Santa Barbara County Workforce Development Board (SBCWDB). Our PY 2019-20 funding elements include:

• WIOA funding and other grant funding carried forward from the previous year;

• Annual federal WIOA allocations passed through to us by EDD for our recurring programs; and

• Additional current year grant funding. The Santa Barbara County Department of Social Services (SBCDSS) serves as the fiscal agent for SBCWDB’s funds, and works with SBCWDB staff to identify the planned expenditures for the fiscal year and develop the annual budget. SBCDSS then submits the budget to the Santa Barbara County Board of Supervisors (BOS) and your Board for approval. This memorandum addresses the PY 2019-20 budget previously approved by BOS and your Board, and related actual and projected expenditures. Discussion: We expect to end PY 2019-20 with $2,111,726 of funding available for PY 2020-21 ($7,158,641 total funding for PY 2019-20 less $5,046,915 of actual and projected expenditures for PY 2019-20). For the fiscal year 2019-20, starting July 1, 2019 and ending June 30, 2020, the WIOA allocations and other grant funding and uses of that funding are as follows:

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Sources and Uses of PY 2019-20 Funding WIOA Funding Carried Forward from PY 2018-19 $1,876,576

Other Grant Funding Carried Forward from PY 2018-19 607,213

WIOA Funding for PY 2019-20 3,196,224

Other Grant Funding for PY 2019-20 1,478,628

Total Funding for PY 2019-20 $7,158,641

Actual and Projected Expenditures and Obligations/Deobligations for PY 2019-20 (5,046,915)

Total Funding Carried Forward to PY 2020-21 $2,111,726

The following discussion will describe the PY 2019-20 available funding that we budgeted compared to expenditures--both actual and projected (invoices for some contracted services provided in June 2020 are not due until July 2020 so have been estimated). During PY 2019-20 we provided workforce services to program participants through recurring WIOA programs and additional grants. The funding and expenditures (actual and projected) for those recurring WIOA programs and additional grants are shown below.

Description

WIOA Adult and

Dislocated Worker

Programs

WIOA Youth

Program

WIOA Rapid

Response and

Layoff Aversion Programs

Total Recurring

WIOA Programs

Additional Grants

Total All WIOA

Programs and Grants

Funding Available and Budgeted for PY 2019-20

$3,111,160

$1,790,861

$170,779

$5,072,800

$2,085,841

$7,158,641

Less: Actual and Projected Expenditures, Obligations, and Deobligations

(2,606,282)

(1,582,723)

(162,198)

(4,351,203)

(695,712)

(5,046,915)

Total Funding to be Carried Forward to Program Year 2020-21

$504,878

$208,138

$8,581

$721,597

$1,390,129

$2,111,726

A discussion the recurring WIOA programs and additional grants follows. WIOA Adult and Dislocated Worker Programs A contracted program operator provides WIOA Adult and Dislocated Worker Program services at our America’s Job Center of CaliforniaSM (AJCCSM) one-stop centers in Santa Barbara and Santa Maria. Basic career services are universally accessible and are available to all individuals seeking employment and training services in AJCCSM one-stop centers. If AJCCSM staff, determine that individualized career services are necessary to obtain or retain employment, these services (such as training and on-the-job partially subsidized work experience) are available to individuals meeting eligibility requirements. The major budget categories for providing these services include:

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• Contracted Program Operator and AJCC Lease Costs of $1,662,344 for services provided by KRA Corporation that were incurred in PY 2018-19 and paid from PY 2018-19 funding carried forward to PY 2019-20, services provided by ResCare incurred in PY 2019-20, and lease costs for the two AJCCSM one-stop centers located in Santa Barbara and Santa Maria.

• Workforce Board Staff Support and Program Monitoring of $553,160. Workforce Board staff serve as liaisons to the WIOA Adult and Dislocated Worker Program Operator, providing guidance on policies and procedures, program operations, and during monitoring reviews. Program monitoring of program operators is required under the federal Uniform Administrative Guidance and is performed by an independent contractor.

• Allocated Indirect Costs of $214,254 that were charged by the fiscal agent for WIOA programs, Santa Barbara County Department of Social Services (SBCDSS), and include a variety of Santa Barbara County costs shared by the programs sited in SBCDSS.

• Transitional Jobs Program expenditures of $176,524 incurred to provide subsidized work experience to adult participants funded by allocations carried forward from PY 2018-19.

WIOA Adult and Dislocated Worker Programs Use of Funds

Funding Available and Budgeted $3,111,160

Contracted Program Operator and AJCC Lease Costs 1,662,344

Workforce Board Staff Support and Program Monitoring 553,160

Allocated Indirect Costs 214,254

Transitional Jobs Program 176,524

Less: Total Expenditures and Obligations (2,606,282)

Funding to be Carried Over to PY 2020-21 $504,878

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WIOA Youth Program Services A contracted operator provides WIOA Youth Program services at the operator’s facilities to In-School Youth participants age 14-21 years old and Out-of-School Youth age 16-24 years old by offering activities from among fourteen program elements, and selecting those appropriate to the needs of the youth. Among the program elements are work experience, and education offered concurrently with workforce preparation and training for a specific occupation. The major budget categories for providing these services include:

• Contracted Program Operator Costs of $863,826 for services provided by PathPoint during PY 2018-19 and paid from PY 2018-19 funds carried forward to PY 2019-20, and services provided by Goodwill that were incurred during PY 2019-20.

• Workforce Board Staff Support and Program Monitoring of $458,729 for Workforce Board staff that serve as liaisons to the WIOA Youth Program Operator, providing guidance on policies and procedures, program operations, and during monitoring reviews. Program monitoring of program operators is required under the federal Uniform Administrative Guidance and is performed by an independent contractor.

• Allocated Indirect Costs of $173,951 that were charged by the fiscal agent for WIOA programs, SBCDSS, and include a variety of Santa Barbara County costs shared by the programs sited in SBCDSS.

• Transitional Jobs Program expenditures of $86,217 incurred to provide subsidized work experience to youth participants funded by allocations carried forward from PY 2018-19.

WIOA Youth Program Use of Funds


Contracted Program Operator 863,826



Transitional Jobs Program 86,217

Less: Total Expenditures and Obligations (1,582,723)


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WIOA Rapid Response and Layoff Aversion Services Workforce Board staff provide Rapid Response and Layoff Aversion services. Rapid Response encompasses the strategies and activities necessary to plan for and respond as quickly as possible following an announcement or notification of a permanent closure or mass layoff, a mass job dislocation resulting from a natural or other disaster, or the filing of a Trade Adjustment Assistance (TAA) petition. Rapid Response delivers services to enable dislocated workers to transition to new employment as quickly as possible. The major budget categories for providing these services include:

• Workforce Board Staff costs of $117,473 incurred delivering services to enable dislocated workers to transition to new employment as quickly as possible, and the related costs to set up meeting rooms, job fairs, and maintain memberships in professional organizations that provide resources and connections helpful in assisting dislocated workers.

• Allocated Indirect Costs of $44,725 that were charged by the fiscal agent for WIOA programs, SBCDSS, and include a variety of Santa Barbara County costs shared by the programs sited in SBCDSS.

WIOA Rapid Response/Layoff Aversion Program Use of Funds

Funding Available and Budgeted $170,779



Less: Total Expenditures and Obligations (162,198)


Other Grants Workforce Board staff applied for and were awarded additional grants that provided funding during PY 2019-20 as shown below.

• California Wildfire National Dislocated Worker Grant (NDWG)–End Date 6/30/2020

• P2E (Prison to Employment) Grant–End Date 3/31/2022

• Regional Planning Unit Funds–End Date 6/30/2020

• COVID-19 Supportive Services Grant—End Date 9/30/2020

• Additional Assistance Grant—End Date TBD

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• Veterans Educational Assistance Grant—End Date 12/31/2021

• STEPS (Summer Training and Employment Grant for Students) Grant—End Date 3/31/2021

A separate memorandum providing additional details for these grants has been prepared as for a separate agenda item. Accordingly, the funding for these grants will provided in a summary form here. The major budget categories for providing these services include:

• Contracted Program Operators services of $201,835 for the following grants: California Wildfire NDWG ($182,153 of program operator services by KRA

Corporation during PY 2018-19, billed and paid in PY 2019-20); and STEPS ($17,981 of program operator services by Goodwill in PY 2019-20).

• Workforce Board Staff Support costs of $47,703 for providing guidance on policies and procedures, and program operations, and preparing grant reports (performance, operational, fiscal).

• Allocated Indirect Costs of $18,919 were charged by the fiscal agent for WIOA programs, SBCDSS, that include a variety of Santa Barbara County costs shared by the programs sited in and SBCDSS.

• Deobligation of $427,255 in grant funds upon conclusion of the grant terms.

Seven Additional Grants Use of Funds


Contractor Services 201,835

Workforce Board Staff Support 47,703


Grant Deobligation - CA Wildfire NDWG (Total Grant of $1 million; $619,797 spent in PY 2018-19; Additional Work On-Hold during PY 2019-20 Due to COVID-19 Closures) 375,050

Grant Deobligation- Regional Planning Unit Grant 30,744

Grant Deobligation – STEPS Grant 21,461

Total Expenditures and Deobligations $695,712

Funding to be Carried Over to PY 2020-21 $1,390,129

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Conclusion: Despite the COVID-19 closures affecting the second half of the program year, Santa Barbara County Workforce Development Board, continued to serve participants during PY 2019-20, and is financially well positioned for PY 2020-21 with the expectation of $2,111,726 in carryforward funding from PY 2019-20 to augment our PY 2020-21 allocations.

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Date: July 10, 2020



Subject: Information Item: COVID-19 Related Activities

Background Santa Barbara County has been devastated by the effects of COVID-19 and related business closures and layoffs. The number of people unemployed (receiving unemployment insurance) tripled from 4% last year to 12.9% in May of 2020. This unprecedented event prompted Workforce Development Board (WDB) staff to explore different ways to offer assistance to job seekers and businesses. In addition to securing special funding, the WDB staff have participated in the COVID-19 Business Team, are establishing an agreement to provide a Human Resources Business Services Hotline, and are exploring a partnership with Allan Hancock College for the use of their job-matching platform – Jobspeaker. Discussion COVID-19 Business Team The COVID-19 Business Team was created in mid-March 2020. The team consists of Nancy Anderson, Assistant County Executive Officer (CEO); Gina DePinto, Communication Manager; Raymond McDonald, Workforce Development Board Executive Director; Alma Janabajab, Workforce Development Board Business Services Strategist; and Reese Ellestad, County Executive Office Management Fellow. The focus of this team is to provide assistance and resources to businesses during the COVID-19 closures. The team presented a daily news conference, created the COVID-19 content for the ReadySBC website, responded to inquiries sent to [email protected], created resource guides for businesses and affected workers, and provided a business assistance webinar with an attendance of almost 300 people. Assistant CEO Anderson also led the efforts in creating the Reopening in Safe Environment (RISE) Guide that is a living document as the County moves through the different stages of reopening.

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Human Resources Business Services Hotline In order to support our local businesses, the WDB staff is pursuing a partnership with the California Employers Association (CEA) to establish a Human Resources Business Services Hotline. The agreement with CEA consists of a hotline which will be available Monday through Friday between the hours of 8 AM – 5 PM. CEA will assist businesses with questions related to unemployment insurance claims, Labor Commissioner Claims, discrimination claims, employee handbooks, employee discipline and termination, labor relations, wage and salary, workers’ compensation, and available workforce services. The contract will also include an onsite employer symposium, weekly and monthly newsletter, monthly usage reports, marketing materials for the services, two webinars with topics chosen by WDB, and two prescheduled webinars.

Counties such as Tulare, San Bernardino, and Merced currently contract with CEA and have provided positive feedback of the services CEA provides to their business community. Jobspeaker Platform Lastly, WDB staff have been working closely with Allan Hancock College (AHC) on adopting Jobspeaker, AHC’s new jobs portal platform. Allan Hancock College launched JobSpeaker - a jobs portal that promotes and facilitates the matching of job seekers/students and employers. The platform is currently being used in North County with the goal of being adopted regionally by other education providers.

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Date: July 10, 2020


From: Raymond L. McDonald

Subject: Information Item: Grant Funding and Transitional Job Opportunities

Background Santa Barbara County has been devastated by the effects of COVID-19 and related business closures and layoffs. The county has one of the largest concentration of employers and jobs in the tourism and hospitality industry sector – one the most (COVID 19) affected sectors. One 2018 Industry Sector Research Report showed that this sector represented 19% of all jobs in the county. Consequently, the number of people unemployed (receiving unemployment insurance) tripled from 4% last year to 12.9% in May of 2020. During the past few months, WDB staff have been working arduously – seeking special grants/funding, and on the implementing, special workforce projects that could respond to the unprecedented effects of the Coronavirus (COVID-19) in our workforce and local economy. Discussion The Santa Barbara County Workforce Development Board has secured over three million dollars via eight different grants, for special workforce projects that would assist job seekers, with a focus on providing transitional jobs. These projects will begin in July and August 2020, pending Board of Supervisors’ approval and back-to-work conditions. The eight special projects are listed below: COVID-19 Grants

1. COVID-19 National Dislocated Worker Grant. $500,000 from DOL to assist COVID-19 Dislocated Workers by providing temporary jobs and workforce training opportunities, including occupational skills training, on-the-job training and transitional job opportunities.

2. State Additional 25% Dislocated Worker Funding: COVID-19 Layoff Assistance Project. $560,000 to provide workforce services, including occupational skills training, on-the-job training, and transitional job opportunities to COVID-19 Dislocated Workers.

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3. State Additional 25% Dislocated Worker Funding for COVID-19 Special Supportive Services. $135,000 to provide special supportive services for WIOA Dislocated Workers, up to $800 per person, for basic needs such as childcare, housing and utility assistance, transportation costs, and assistance for equipment needed for teleworking.

Non-COVID-19 Grants

1. Veterans’ Employment-Related Assistance Program (VEAP). $500,000 to provide unemployment services to veterans or their spouses: examples training opportunities, paid work experience, and supportive services.

2. Summer Training and Employment Program for Students (STEPS)

2020. $500,000 to provide summer work to students/youth with disabilities.

3. SB1: High Road Construction. $462,506 tri-county program (SLO, Ventura, and SB) to provide pre-apprenticeship services to job seekers.

4. Prison to Employment (P2E). $337,428 to provide workforce services, including occupational skills training, supportive services, and transitional job opportunities, to the recently incarcerated job seekers who are part of the Santa Barbara County Probation Department’s subsidized housing.

5. AB1111 – Pathways to Employment: Growing Grounds Enterprises. $117,000 to assist Transitions-Mental Health Association with technical assistance and support, while providing job seekers suffering from mental illness with workforce services and training.

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