implementing successful mentoring schemes - middlesex university
TRANSCRIPT
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Implementing Successful Mentoring SchemesBrightside Mentoring Conference 2013
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Introductions
Dr Julie Haddock-Millar
Chris Rigby
Chandana Sanyal
• We are all: Practitioners, Consultants, Project Leaders, Researchers and Lecturers
• Why are we here: Share practice, learn from others and develop opportunities to collaborate
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Aims & Objectives
Aim
• Explore how mentoring programmes work in practice
Objectives
• Understand how to create, implement and review a project throughout the lifecycle
• Consider the multi-stakeholder perspective• Identify project inhibitors and facilitators• Develop collaborative opportunities
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Agenda
1. Share overview, insights and learning from our projects (20)
2. Offer opportunity to discuss (15)
3. Feedback and plenary discussion (20)
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Current & Recent Projects
1. Public Sector Mentoring Scheme (PSMS) & Public Sector Developmental Mentoring Scheme (PSDMS)
2. International Professional Mentoring Scheme (India) – IPMS(I)
3. LB Barnet Platforms Graduate NEET Employability Mentoring Scheme
4. Financial & Legal Skills Partnership VWE & OLM
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The Public Sector Developmental Mentoring SchemeBringing together early-career graduate scheme entrants as Mentors & University students as Mentees
Pre-programme Project Planning:
Project Team & Advisors
Terms of Reference
Project Team Membership
Roles
Project Handbook
Stakeholder Analysis
Identification of Strategic Drivers
Accessing funding streams
Evaluation strategy
Recruitment of Mentors & Mentees
Criteria definition
Positioning statement (500 words)
Media channels (intranet, email, F2F)
Design & distribute application form
Evaluate returns
Communicate decisions
One-day Mandatory Skills Workshop (x 4) attended
by both Mentors & Mentees
Mentor & Mentee partner preferences stated
Matching of Mentors & Mentees
Communication of pairings and relevant documentation Interim Evaluations
Summative Evaluation
Baseline Surveys
Design of Developmental
Assessment Centres
Allocation of Relationship Facilitator (role definition)
Design of One-day Mandatory Skills Workshop and
supporting materials e.g. Handbook, Code of Conduct
Launch Event & Focus Groups using Modified Nominal Group Technique
Delivery of DACs 1-4
Scoping & securing DAC venues &
planning logistics
Dissemination of Project Findings
Monthly Project Team meetings
10 hours of mentoring over 8-10 months
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International Standards for Mentoring Programmes in Employment (ISMPE)
Six Core Standards have been identified including:
• Clarity of Purpose• Stakeholder Training & Briefing• Processes for Selection & Matching• Processes for Measurement & Review• Maintains High Standards of Ethics & Pastoral Care• Administration & Support
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PSDMS: Overview
Aim Develop public sector mentors who will support the goal of increased employability for a
diverse set of undergraduate student mentees who aspire to a career within the public sector.
Features
• 126 participants, 33 public sector organisations nationwide
• Partners: MU, LJMU, FDA, Cabinet Office
• Mentors & mentees attend a one day training workshop together
• Blended mentoring relationships
• Developmental assessment centre
• Baseline, interim and summative evaluation
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IPMS(I): Overview
Aim
• Widen student engagement
• Create an opportunity to learn about international work practices
• Enhance employability
Features• 23 mentor- mentee relationships
• 23 mentors in senior roles across wide range of sectors in India
• Mentors & mentees offered online workshop development toolkit
• Monthly support sessions offered to mentees
• On-going support to mentor via email and also one-one annual meetings
• Progress update on relationship development
• Interim and summative evaluation
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Stakeholders
PSMS/PSDMS
• Higher Education Institutions x 2
• FDA
• HEA
• BIS, ULA, Cabinet Office
• 31 mentor organisations: HMRC, MoJ, Defra, Home Office, Local Authorities
• Mentors
• Mentees
• Consultant: Professor D Clutterbuck
IPMS(I)
• Middlesex University Business School
• Mentors
• Mentor’s organisation ( in some cases only)
• Mentees
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Project Complexities
PSMS/PSDMS
• Managing Stakeholder Expectations
• Maintaining rigour• Managing the project lifecycle• Maintaining communication
between stakeholders• Maintaining communication
between project leaders and participants
IPMS(I)
• E mentoring relation development • E communication• Increased physical distance and
no geographical boundary• Voluntary nature of mentor
commitment• Reliability of media • Demands on project team
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Key Learning Points
PSMS/PSDMS
• Maintaining close communication and establishing the ‘Green’ light
• Developing an evaluation strategy at the outset and sharing it!
• Resource support• Involving participants in the
research and dissemination
IPMS(I)
• The utility of modern communication technologies
• Risk to mentor-mentee relationship
• Management of down time/offline periods
• Requirement on the Project Team to establish common ground
• Sustainability - building wider relationships with mentor’s organisation
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Group Discussion
15 minute round table discussion:
• Viability of project model in participant institutions• How to move from a project to a fully embedded
programme• Practical aspects of delivering mentoring projects• Obtaining funding for programmes• Sustaining programmes
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Plenary and Questions
• Viability of project model in participant institutions• How to move from a project to a fully embedded
programme• Practical aspects of delivering mentoring projects• Obtaining funding for programmes• Sustaining programmes
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Thank You!
PRESENTER CONTACT DETAILS
• Dr Julie Haddock-Millar: [email protected]
• Chris Rigby: [email protected]
• Chandana Sanyal: [email protected]
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PSDMS Showcase Video
12/04/23Slide 16
http://vimeo.com/53498754