implementing and maintaining an rfid tagging program november 9 th, 2012 christian gutierrez...

Implementing and Maintaining an RFID Tagging Program

November 9th, 2012

Christian GutierrezDirector of Special Projects

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved.

2012 NPMA Fall Educational Conference2

Introduction

• 14 years experience with the asset management team.

• Software Product Manager• Directing new software initiatives• Today is my birthday!



AssetWorks

• An industry-leading provider of technology and consulting solutions for asset- and infrastructure-intensive organizations

Fleet and Fuel Management

Facilities Management

Fixed Asset Management



Fixed Asset Management

• Fixed Asset Inventory and Reconciliation Services

• GASB 34/35 Compliance Reporting• Property Appraisal Services• Asset Management Software• Surplus Management Software• Mobile Inventory Software Solutions



Our Current Portfolio of Solutions

Asset, Surplus and Inventory Management Solutions



CA RFID Implementations

• California State University System (CSU East Bay and San Jose State University)– PeopleSoft Data Extraction– Fixed Asset Inventory/Reconciliation– Application of RFID Tags– PeopleSoft Inventory Results Upload– Mobile Barcode/RFID Inventory Software– Training

Analyze Current Inventory Strategy



Current Inventory Solution

• Barcode asset ID tagging?• Centralized asset management software?• Dedicated resources?• Inventory cycle?• Manual inventory collection?• Reconciliation process?



What can RFID do for you?

• Enhance your current inventory strategy• Reduce the need for physical asset contact • Reduce the search for assets• Reduce the burden on resources• Implemented with software, it can make the

reconciliation process less difficult



What RFID will NOT do for you?• Eliminate the need for physical asset verification• Read assets from a long distance (over 12ft.)• Eliminate the search for assets in the field • Eliminate the need for dedicated inventory

resources• Eliminate the need for further asset verification• Is not a “one size fits all” solution



6 Questions You Should Ask When Considering RFID Tagging

• What are your Critical Assets?• Passive or Active RFID tags?• High Frequency (HF) or Ultra High Frequency

(UHF)?• What Tag Types should be considered?• Price per tag?• Inventory Equipment and Software?

Define Critical Assets for RFID Tagging



Asset Types

• Office Equipment• Portable Equipment• IT Equipment• Building Equipment• Heavy Machinery• Lab and Research Equipment• Licensed Vehicles



Issues for Consideration• Tag Environment– Will the tag:

• be exposed to weather?• experience high temperatures?• be susceptible to “high traffic”?

• Accessibility to Tag– Will the tag:

• be hidden from view?• be applied to an asset that is difficult to reach?• be applied to an asset that should not be handled?• be applied to an asset that is highly mobile?



AnalysisAsset Type Exposed

to Weather

High Temp

High Traffic

Out of Reach

Should not be Handled

Mobile RFID?

Office Equipment No No Yes No No No No

Portable Equipment No No Yes Yes No Yes Yes

IT Equipment No No No Yes Yes Yes Yes

Building Equipment Yes Yes No Yes Yes No Yes

Heavy Machinery Yes Yes Yes No Yes Yes Yes

Lab Equipment No No No Yes Yes Yes Yes

Licensed Vehicles Yes No Yes Yes No Yes Yes

Passive or Active RFID Tags



Active RFID Tags• Components/Features:

– Continuous Internal Battery– Larger in size– Store up to 128 kb of data– Read/Write capability– $$$$

• Applications– Vehicles– Car clickers– Pharmaceuticals/Healthcare– Military– Livestock



Passive RFID Tags• Components/Features:

– No Internal Battery- powered by energy emitted from a reader.– Smaller in size– Store up to 128 kb of data– Read/Write capability– $$

• Applications– Consumer Goods– Inventory– Books– Smart Cards– Documents



Inventory Management Analysis• Battery: Tag only needs to emit frequency when prompted

by a reader.• Size: Though human readable capability is required, the

smaller the better.• Data storage: Asset ID ties all current asset details to a

master profile. Storage size becomes a non-issue.• Read/Write: Tags will be used simply for asset identification

purposes. Write capabilities are not necessary.• $: Cost can make RFID implementations unattainable.

Passive RFID Tags

High Frequency vs. Ultra High Frequency



High Frequency• Components/Features:– Store large amounts of data– Very short read range– Secure communication– $

• Applications– Libraries– Textiles– Documents– Healthcare



Ultra High Frequency• Components/Features:– Store small amounts of data– Longer read range– No secure communication– $$

• Applications– Warehouse management– Pallet Identification– Inventory– Healthcare



Inventory Management Analysis• Data: Only record asset ID. No need for large

amount of coded data. • Read Range: The longer the read range the better.• Data Security: Sensitive data will not be stored in

the RFID tag, therefore secure communications is not an issue.

• $: Cost is a major consideration, but read range is necessary.

UHF RFID Tags

RFID Tag Types



Tag Types

• Many types of Passive UHF RFID tags• Tag Considerations:– Asset Type (Real estate available on asset)– Size (dimensions)– Environment– Surface adhesion

• Consider use of multiple tag types



Multi-Surface Tags

• 7’ read distance• 1.43”x0.43”x0.2”• Durable construction• Multi surface adhesion• Pre-programmed• Human readable and barcoded asset ID• Applications

– IT Asset management– Lab Equipment Management– Asset Management



Ultra Slim Tags

• 2-4’ read distance• 1.43”x0.43”x.0.08”- Low profile• Durable construction• High performance acrylic adhesive• Pre-programmed• Human readable and barcoded asset ID• Applications:

– Laptops/Tablets– Printers– Cased Equipment

Equipment and Software Solutions



Tablet PC

• Tablet inventory collection solution– Increase mobility– Ease of data entry– Use existing equipment– Data reconciliation



Bluetooth Add-Ons

• Use Bluetooth technology to pair Barcode or RFID reading device– Ability to pair multiple reading devices at the

same time– Inexpensive add-ons to existing equipment– Ability to move from barcode verification to RFID

verification easily



Software

• Runs on Tablet PC• Import inventory data from external sources• No internet connection necessary• Instant inventory status view• Run inventory reports• Export verified data to external source

Questions?

Contact InformationSean Pugatch- (512) 347-7400 ext. [email protected]

implementing and maintaining an rfid tagging program november 9 th, 2012 christian gutierrez...

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