imcom operations update imcom delivers and integrates base support to enable readiness for a self-...
TRANSCRIPT
IMCOM Operations Update
IMCOM delivers and integrates base support to enable readiness for a self-
reliant and globally-responsive All Volunteer Army
Ms. Naomi Lynch, Chief, Soldier for Life – Transition Assistance Program
Installation Management Command
2Unclassified
Overview
IMCOM SFL-TAP/SFL Fusion Cell Roles & Responsibilities DD Form 2648 & 2958 – Uploading in Soldiers Personnel File VSO/MSO Update Commercial Internet to NIPR Conversion Budget Rebranding and Messaging Examples of Items & Costs to Support SFL-TAP SFL-TAP 34 Term Hiring Update Supporting At Risk Populations Installation Transition Services Council OIP Trends Transition OPORD/FRAGO Update IMCOM Tasks in Support of SFL-TAP Soldier for Life COP Data Sources Way Ahead
3Unclassified
IMCOM SFL-TAP/SFL Fusion Cell Roles & Responsibilities
Prepare Guide, Resource, &
Support SFL-TAP Centers, Mobilization and Demobilization IMCOM-wide
Provide Soldiers with tools and resources for a successful transition
Support the National Memorandum of Understanding
Execute all Army policy
Train SFL-TAP Managers
Connect
Connect Soldiers w/future employers at the installation-level
Synchronize Garrison Efforts National (COC) Employment Summits
Community Relations SFL Champion
4Unclassified
DD Form 2648 & 2958 – Uploading in Soldier’s Personnel File
DD Form 2648 Pre-Separation Checklist
DD Form 2958Service Member Career Readiness Standards/Individual Transition Plan Checklist
Transition points currently upload forms
Need for standardization, consistency & efficiencies
Reference: AR 600-8-104, 7 Apr 14, Section B-2, Direct Feed and Web Upload of documents to iPERMS
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VSO/MSO and Nonprofit Non-Federal Entities
What is it? Purpose
23 Dec 14 SECDEF directive to military services to provide greater access & support services to "VA-recognized Veteran Service and Military Service Organizations” as well as “Nonprofit Non-Federal entities" Installation Commanders must provide space/associated services on a space available basis at no cost It’s the law (Section 5902, section 38, U.S.C.)
Maintain strong relationship w/national VSO/MSOs recognized by the Secretary of Veterans Affairs for the preparation/process of VA Claims Provide better access to military installations Document installation level service support and address the responsibilities of each of the parties
Examples of Eligible Organizations Way Ahead
Installation commanders are approval authority and must receive requests in writing
IMCOM developing policy memo for execution
American Ex-Prisoners of WarAmerican Red CrossDisabled American VeteransGold Star Wives of AmericaMilitary Order of the Purple HeartNational Association for Black VeteransNational Veterans Legal Services ProgramThe Retired Enlisted AssociationVeterans of Foreign WarsWounded Warrior Project
Camp Support and ServicesPhysical Fitness/rec activitiesScholarshipsLife skillsCareer opportunities Emergency/financial assist
VSO/MSO Nonprofit Non-Federal Entities are organizationsthat provide…
For example: American Corporate Partners, Operation Reinvent
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• In Oct 14 conduct a detailed site survey with 7th SC (T) G3, Ft Gordon NEC and IMCOM at the Ft Gordon SFL-TAP Center to determine IT requirements
• Concluded IMCOM cost estimate for IT Conversion for selected installations • Determine potential Funding Source for implementation
Commercial Internet to NIPR Conversion
• HQDA Army CIO/G6 has requested IMCOM Soldier for Life – Transition Assistance Program (SFL-TAP) Centers establish a standardized and enterprise approach for provision of connectivity to the internet.
• There is no standardization as to how the SFL-TAP Centers are currently receiving connectivity to the Internet or receiving desktop support at Installations.
• Security and ease of Access • There are a variety of connectivity solutions:
Commercial Internet Service Providers (ISPs)
Army Recreation and Machine Program (ARMP)
Network Enterprise Center (NEC)
What is it? Why it is important?
IMCOM Battle Rhythm Decision Point Way ForwardX
7Unclassified
Discuss Spend Plan
Budget
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Rebranding Army Career & Alumni Program (ACAP) to Soldier for Life - Transition Assistance Program (SFL-TAP)
July 2012 CSA established Army SFL
May 2014 CSA directed the rebranding of
ACAP to SFL-TAP to reinforce the Army’s commitment to incorporate transition activities throughout a Soldier’s entire military career
IMCOM OPORD 15-011 released24 Oct 14 directs installations to rebrand ACAP to SFL-TAP in 3 phases
Phase I (24 Oct 14 - 30 Nov 14) IAW OPORD develop & submit rollout plan Phase II (Oct 14–Sep 16) ExecutePhase III (1 Oct 16) FOC
.
What is it? Where are we now?
As of 30 Mar 15:100% of installations delivering
SFL-TAP initiated Phase I100% of installations initiated Phase II10% of installations report Phase III
completion
IMCOM WAY AHEAD:
Identify funding for Garrisons Review/analyze signage, social media sites, marketing, physical name
changes, pamphlets, etc Army rebranding policy for Retirement Services to SFL due NLT 2d Qtr FY15
Initiated Phase I Initiated Phase II
Completed Phase III
0%
25%
50%
75%
100%
No
Yes
9Unclassified
Example of Rebranding Items & Costs to Support SFL-TAP
Item Qty Price Per
Item Subtotal
Banner - Vertical Stand 2 $ 90.00 $ 180 Literature Display 3 $ 85.00 $ 255 Floor Poster Stand 2 $195.00 $ 390
Poster Display Kit 1 $120.00 $ 120
Poster, Mounted (Cdr Prg) 20 $ 36.70 $ 734
Poster, Mounted (Soldier) 16 $ 36.70 $ 587 Banner - Outdoor 2 $ 22.40 $ 45 Poster, Frames 4 $ 48.00 $ 192 Business Cards 1 $300.00 $ 300 Building Signage 1 $7200.00 $ 7200 Room Signage 1 $ 900.00 $ 900 Name Plates 1 $ 48.00 $ 450
Total $ 11,353
10Unclassified
Good News Story
• Total number positions Approved: 34
• Number currently filled: 20
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Supporting At Risk Populations
Purpose and Goal Benefits
The Department of Veterans Affairs & the Department of Labor are assisting Soldiers affected by the downsizing of the Army by providing personalized benefit and employment assistance The goal of the project is to secure meaningful employment for those impacted by force reductions prior to their separation date, allowing for a seamless transition to a civilian career
Immediate connection with the VA and DOL for one-on-one counseling generally available after transition from service Committed VA Resources to create a VEC profileExpedited assistance from American Job Centers, referrals to job openings & trainingopportunities, assessments of skills
Other Resources SFL Memo
Officers with questions regarding Smooth Takeoff should “opt-in” via the registration page of the VEC or contact VA at [email protected]
Veterans Employment Center (VEC): Single employment portal to support veterans and their families; developed by federal government. https://www.ebenefits.va.gov/ebenefits/jobs
American Corporate Partners: Non-profit organization assisting veterans in transition with help of business professionals nationwide: located at http://acp-usa.org/.
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Installation Transition Services Council
What is it? Purpose
HQDA EXORD 054-12 directs establishment ofan Installation Transition Services Council at IMCOM Army installations to synchronize decision making, prioritize local requirements, enhance readiness, promote stewardship of resources, enhance communications, and highlight issuesfor elevation to Army senior leaders.
The Council supports the Senior Commanderin conducting quarterly installation transition services councils with supported and supporting stakeholders. The Council will support collaboration between federal, state/local agencies and private/non-profit organizations that share responsibility for providing transition assistance to Service members and their families.
Membership Tasks
Membership will include but is not limited to the following stakeholders:1) Transition Services Managers2) Retirement Services Officers3) Installation Contract Managers4) Veterans Administration Representatives5) Department of Labor Representatives6) Career Counselors7) Education Center Directors8) Directors of Family Morale Welfare & Recreation9) Directors of Human Resources10) Army Reserve/ National Guard Regional Support
Garrison Commanders will upload quarterly EXSUMS of their Council meetings to the IMCOM COP. Submission of the quarterly EXSUM will be submitted no later than 15 calendar days prior to the last day of every quarter. IMCOM G1 will consolidate all Garrison responses and forward to the Army’s Transition Proponent Office at Human Resources Command.
13Unclassified
SFL-TAP OIPs – What’s Trending?
Ensure your Commanders are conducting an Installation Transition Services Council
Performance metrics are not communicated to Commanders
Contact with Unit Commanders is not maintained
Soldiers are not starting the SFL-TAP Process at least 365 days out
Marketing objectives need to be achievable
VA Benefits briefings not meeting the 6 month requirement
OSD TGPS electronic class participant surveys are not being completed
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TRANSITION OPORD UPDATE a/o 10 Mar 15
OPORD Background Status Release Date
FRAGO to OPORD 15-020, In-Processing changes
ACP states eBenefits/My HealtheVet registration to be included during Soldier in-processing along with other tasks to be completed at first duty station
Staffed with Regions. Making edits for submission to front office
TBD
VSO Access MOU Policy Memo
VSOs have requested presence on Installations to assist Soldiers with filing for VA benefits/claims
Sent to Regions for input TBD
Non-profit NFE Policy Memo NFEs have requested presence on Installations to provide additional SFL-TAP service Working draft TBD
AJC FRAGOPrior to Capstone, Soldiers can/should contact the American Job Center (AJC) in the region/location a Soldier intends to reside upon transition to begin that early "connection" with potential employers.
Working draft TBD
Career Skills Program (CSP)
Soldiers may participate in the Army Credentialing Program or the CSP, to obtain credentials related to their MOS, which include apprenticeships, OJT, job shadowing, employment skills training and internships, capitalizing on training and development opportunities.
Working draft w/ACES. Will develop Implementation Plan
TBD
Modified Curriculum OPORDArmy Transition Campaign Plan to support the development and execution for Wounded Warriors
Working draft TBD
Reset OPORD 12-241 To be published Reviewing relevance TBD
QA Visits OPORD15-047 Coordinate SAV/Inspection visits Released (OPORD 15-047) 21Jan15
SFL-TAP Center Term Employee CTO
Temp manpower effort to assist SFL-TAP Centers w/VOW workload Released (TO15-005) 7Oct14
SFL -TAP Center Workload OPORD
Additional VOW Act requirements created the need to reassess the workload maintained by SFL Center personnel
Released (OPORD 15-009) 22Oct14
SFL-TAP Rebranding OPORD
Directed by CSA to rebrand ACAP Centers Released (OPORD 15-011) 24Oct14
SLC OPORD Army Campaign Plan requires OPORD to be published Released (OPORD 15-020) 12Nov14
IT Assessment TO Supports SLA between 7th SIGCOM & IMCOM Released (T15-013) 13Nov14
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Provide adaptive instruction for Wounded, Ill, and Injured (WII) Soldiers Report quarterly installation and community job fairs/hiring event metrics Provide HRC TD a quarterly QA SAV inspection schedule Publish an OPORD for initial SLC implementation at installations Incorporate Transition SLC overview slide into Ready and Resilient Army
orientation course (RRAOC) and Installation Commander/First Sergeant Courses
Market to current commanders at the installation level Incorporate Transition SLC requirements into the Commander/First
Sergeant Courses Coordinate for ACT access and training Change in-processing procedures to include SLC tasks Develop projected budget requirements to support SLC and CSP
implementation
IMCOM Tasks in Support SFL-TAP
16Unclassified
IMCOM Tasks in Support SFL-TAP (cont’d)
Provide information requirements to HRC for Prepare efforts and to SFL for Connect efforts
Ensure Soldiers register and upload resumes to the Army employment portal
Resource through the Army budget process for Army CSP requirements Serve as the lead for CSP execution at installations; report all CSP program
metrics on/around installations to HRC and SFL. Identify pilot locations ICW OEMA to evaluate education decisions and
provide installation support during pilots Develop CSP programs for the top ten UCX AC MOS’s
17Unclassified
Additional IMCOM Tasks in Support SFL-TAP
TSM Quarterly Management Reports Report installation job fairs/hiring events on IMCOM COP Support completion of OSD TGPS participant surveys at the end of each
core curriculum class Market to Commanders on your installations the requirement for their
Soldiers to complete VOW/CRS Review the SFL-TAP Center Installation Visit calendar located on the
IMCOM COP
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Soldier for Life Common Operating Picture Data Sources
Garrison Resource Matrix
Proponent: HQ IMCOM G1 SFL-TAP
Updated monthly
Career Skills ProgramsProponent: Garrison Staff,
IMCOM G1 ACESUpdated monthly
TAP Confidence and Quality Metrics
Proponent: HQ IMCOM G1 SFL-TAP
Updated quarterly
TSM Quarterly Management Report
-Workshop Assessments-Quarterly Transition Council EXSUM
Proponent: Garrison staffSubmitted NLT 10 days after
quarter endSFL-TAP Site Visit Schedule
Proponent: HQ IMCOM G1 SFL-TAP
Updated weekly
Employment Events Schedule
Proponent: Garrison Staff
Updated as necessary
Financial Readiness Program
Proponent: HQ IMCOM G9
Updated NLT 20th of each month
Employment Readiness Training
Proponent: HQ IMCOM G9
Updated NLT 20th of each month
SFL-TAP Enrollment %
Proponent: Garrison staff
Submitted NLT 3 weeks after quarter end
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Way Ahead
• TSM Handbook• OPORDS/FRAGOs• AR 600-80 (SFL-Transition Assistance Policy)• Fully Implement Transition Councils Worldwide
Guiding
• Manpower Study• Metrics• Budget • Installation Support
Resourcing
• Marketing• Training• Best Business Practices• Market Best Practices “Tell the IMCOM Story”
Supporting
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Questions
21Unclassified
Back up slides
22Unclassified
Appoint a Unit Focal Point Advisor to work SFL-TAP requirements
Run monthly 12 - 18-month loss rosters to identify eligible Soldiers and compare with SFL-TAP XXI (Get this from your Transition Service Manager).
Encourage & provide sufficient time for your Soldiers to participate in all transition programs
This means ensure your Soldiers:
Get a Pre-separation briefing one-on-one or online (www.sfl-tap.army.mil)
Initial Counseling appointment (DD Form 2648/-1)
Attend scheduled services such as: DOL Employment Workshop, VA Benefits Briefings I & II, & Resume Building Classes
Ensure Soldiers keep their appointments!
Commanders SFL-TAP Checklist
23Unclassified
Command Team’s Focus for Transition
Soldier Arrival at Unit
• Leaders should ensure Soldiers develop and/or update their Individual Development Plan (IDP); document within Army Career Tracker (ACT) system to use throughout the Soldier’s Life Cycle .
Soldier Life Cycle
• Encourage Soldiers to consult Army Continuing Education Services (ACES) for civilian education & individual self-assessment; Army Community Services (ACS) training on finances/budget skills and family employment; use Career Counselors for MOS Crosswalk-GAP Analysis, and the Army Learning Management System (ALMS) to assist in military education and training.
Transition Decision
• Eliminate stigma of transition decisions; support the Soldier, ensuring they go to career counselors and continue to work their IDP• Continuously engage SFL-TAP personnel and use TAP XXI reporting system and eMILPO datastore to track transition data to make informed decisions to identify Soldiers eligible to attend SFL-TAP services
Transition Actions
• Soldier must begin NLT 12 Months prior to transition from active duty.• Consult SFL-TAP staff prior to exempting any Soldier • Support Soldier in attending local SFL-TAP classes and consult SFL-TAP to determine appropriate VOW/CRS timeline requirements• Validate Soldier’s Career Readiness Skills (consult SFL-TAP for most current requirements).
24Unclassified
Commanders: How to be Successful….
Ensure early and frequent Soldier
engagement with SFL-TAP 12 – 18 months prior to
transition
Implement a commander
notification process identifying
transitioning Soldiers eligible for SFL-TAP
services
Post the Commanding
General SFL-TAP Policy Letter and
participate in Quarterly Transition
Services Council
Serve Strong Transition Strong Remain Strong
1 2 3
25Unclassified
Region Garrison To Posn Title Not Filled FilledIMCOM ATLANTIC FT BELVOIR TRANSITION SERVICES SPECIALIST working N/AIMCOM ATLANTIC FT DIX (JB MCGUIRE-DIX) TRANSITION SERVICES SPECIALIST working N/AIMCOM ATLANTIC FT GORDON TRANSITION SERVICES SPECIALIST working N/AIMCOM ATLANTIC FT JACKSON TRANSITION SERVICES SPECIALIST working N/AIMCOM ATLANTIC MIAMI TRANSITION SERVICES SPECIALIST working N/AIMCOM CENTRAL FT BLISS TRANSITION SERVICES SPECIALIST working N/AIMCOM CENTRAL FT CARSON TRANSITION SERVICES SPECIALIST working N/AIMCOM CENTRAL FT MEADE TRANSITION SERVICES SPECIALIST working N/AIMCOM CENTRAL FT POLK TRANSITION SERVICES SPECIALIST working N/AIMCOM PACIFIC CAMP HUMPHREYS TRANSITION SERVICES SPECIALIST working N/AIMCOM PACIFIC CAMP RED CLOUD TRANSITION SERVICES SPECIALIST working N/AIMCOM PACIFIC HAWAII TRANSITION SERVICES SPECIALIST working N/AIMCOM ATLANTIC FT BENNING TRANSITION SERVICES SPECIALIST N/A filled
IMCOM ATLANTIC FT BENNING TRANSITION SERVICES SPECIALIST N/A filled
IMCOM ATLANTIC FT BRAGG TRANSITION SERVICES SPECIALIST N/A filled
IMCOM ATLANTIC FT BRAGG TRANSITION SERVICES SPECIALIST N/A filled
IMCOM ATLANTIC FT CAMPBELL TRANSITION SERVICES SPECIALIST N/A filled
IMCOM ATLANTIC FT DRUM TRANSITION SERVICES SPECIALIST N/A filled
IMCOM ATLANTIC FT LEE TRANSITION SERVICES SPECIALIST N/A filled
IMCOM ATLANTIC FT RUCKER TRANSITION SERVICES SPECIALIST N/A filled
IMCOM ATLANTIC FT STEWART TRANSITION SERVICES SPECIALIST N/A filled
IMCOM CENTRAL FT CARSON TRANSITION SERVICES SPECIALIST N/A filled
IMCOM CENTRAL FT HOOD TRANSITION SERVICES SPECIALIST N/A filled
IMCOM CENTRAL FT HOOD TRANSITION SERVICES SPECIALIST N/A filled
IMCOM CENTRAL FT HUACHUCA TRANSITION SERVICES SPECIALIST N/A filled
IMCOM CENTRAL FT IRWIN TRANSITION SERVICES SPECIALIST N/A filled
IMCOM CENTRAL FT LEAVENWORTH TRANSITION SERVICES SPECIALIST N/A filled
IMCOM CENTRAL FT LEONARD WOOD TRANSITION SERVICES SPECIALIST N/A filled
IMCOM CENTRAL FT LEWIS (JB LEWIS-MCCHORD) TRANSITION SERVICES SPECIALIST N/A filled
IMCOM CENTRAL FT RILEY TRANSITION SERVICES SPECIALIST N/A filled
IMCOM CENTRAL FT SILL TRANSITION SERVICES SPECIALIST N/A filled
IMCOM PACIFIC FT WAINWRIGHT TRANSITION SERVICES SPECIALIST N/A filled
SFL-TAP 34 Term Hiring Update