i’m going to get that clutter right out of my system! cleaning house in courseval ~ laura sandino
TRANSCRIPT
I’m going to get that clutter right out of my system!
Cleaning house in CoursEval ~ Laura Sandino
> …To sweep through Admin, Set-up, Survey & Reports tabs to locate potential clean-ups and dusty corners…
> …To reorganize data in the system
> …What you can and cannot do with data in the system
> …To target areas for reorganization
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In this workshop you will learn:
> CE Manager Users no longer working in CoursEval
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The Admin Tab
– Delete those no longer in use to shorten-up the list page– Check to see if the settings are still up-to-date
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Admin CE Manager Groups
>School Database Set-up
• Keep your school(s) year(s) up-to-date– Survey forms– Report forms– Filters throughout the system
• Especially important for Lock-Step curriculums– Moves students into their appropriate unit of courses
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The Set-up Tab—Where all things manual…and messy can occur…
>Create an Alumni Program for students no longer using CoursEval for course evaluations
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Set-up Programs
> Update names and administrator assignments with caution!> Keep departments organized within divisions> Delete unused and unattached departments
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Set-up Department
>Power up those imports for mass updatesEmailsDepartment & Program changesName changes
>Deactivate people records notin use (retirees, sabbaticals, with-drawn students)
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Set-up Faculty/Staff & Students
>Organize your courses into these slots for quick access and easy filtering– Lab, Lecture, Elective, Independent Study, Clinical, …
>Shows on Course List – Triggers filters on Survey List Select Courses
>Available on Exports
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Set-up Course Designations & Types
>Archive old/unused response sets– System will not let you delete used sets
>Share response sets using Global Status for multiple databases– Be careful when moving/renaming within a database
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Survey Response Sets
>Archiving is the name of the game– Preserve historical data– Reactivate with the flip of a switch
>Move/Copy – For mistaken placement or renaming projects
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Survey Question Manager
>Close old surveys– Avoid Group Email confusion
>Release Results– Keep faculty from knocking on your door
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Survey Survey List
>Delete unused & non-default messages
>Update messages each semester (or keep them generic!)
>Update Sender Email if you’re a new manager
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Survey Group Email Templates
>Delete the oldies
> Leave Year-Month Sent filter on Show All for access to message status (Not Sent, Scheduled, Completed)
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Survey Group Email Manager
>Save Settings or Save as Default– Affects Past, Present, & Future Surveys for faster release
turn-around
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Reports Comparative & Evaluation
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