iijis privacy policy meeting june 2, 2004 bureau of identification data quality
TRANSCRIPT
IIJIS Privacy Policy MeetingJune 2, 2004
Bureau of IdentificationData Quality
Data Quality and Privacy Why is it important? What steps are taken by BOI to
ensure data quality? How do we evaluate data quality?
BOI’s Mission Directly Relates to Data Quality Accuracy Timeliness Completeness
Mission
The mission of the Bureau of Identification is to promote public safety by collecting, maintaining, and providing accurate, timely, and complete criminal history information.
Why is data quality important as it relates to privacy concerns?
Cases of mistaken identity Improper charges Officer Safety
What steps are taken to ensure data quality? Fingerprints Demographic data
Fingerprints All information in our database is
linked to fingerprints for positive identification
Our Automated Fingerprint Identification System (AFIS) is calibrated based upon national standards
Review by Fingerprint Technicians
Quality of demographic data - standards Mandatory fields following FBI
standards Form and manner for arrests
determined by BOI Form and manner for court
dispositions determined by AOIC
Quality of demographic data - Programming As new manners of reporting are
identified, new programming is implemented to ensure the receipt and quality of data
Other programming algorithms convert poor data into quality data
Programming/Policy Changes and Data Quality For every action, there’s a reaction For every programming or policy
change, there’s a reaction too! Many times we weigh the ability to
receive quality data with receiving any data at all
In some cases, it’s a compromise between quality and completeness
How do we evaluate data quality? Internal auditing
Livescan certification Auditing of keyed data Auditing of AFIS CHRI / AFIS Synchronization
Auditing by ICJIA Other external audits
ICJIA/BJA Auditing Standards Complete arrest, disposition, and
incarceration information for 90% of felony arrests in last 5 years
“Flag” felony offenders for 90 % of the offenses in the last 5 years
Automate all CHRI & fingerprints from last 5 years
New records with prior manual records are entered into the automated files
Access and Review / Record Challenges Individuals may view their rapsheet Individuals may challenge their
criminal history record information If not satisfied with BOI’s response,
they may appeal to ICJIA
Dissemination of Complete Data Illinois is a “closed records” state Only conviction information can be
disseminated for non-criminal justice purposes
BOI staff work with the court clerks to add dispositions to records prior to dissemination
Revised Responses Once material changes are made to
records, a revised response is disseminated to the submitter
Data Quality In support of our Mission and the
privacy rights of individuals, BOI is committed to the improvement of the quality of the data in our systems
Questions?