CADDO-BOSSIER PARISHES PORT COMMISSIONREQUEST FOR PROPOSAL

I. PURPOSE(a) The Caddo-Bossier Parishes Port Commission ( the “Port” ) is

seeking the services of interested and qualified firms (licensed in Tower construction) to perform construction services for the following construction project, more particularly described in Section II of this Request for Proposal (RFP).

(b) It is the Port’s intent to use the competitive RFP selection process described herein to select qualified firms to provide the construction services for the project defined in Section II. Qualified General Contractors will be independently evaluated for the construction project described in Section II hereof.

II. PROJECT NAME AND SCOPE OF WORK

Project – Construction and erection of a 100 ft communication tower

(a) The project shall consist of a guy-supported prefabricated lattice-type tower, including the foundations for the tower and support guy wires.

(b) This project shall consist of the erection of one (1) tower.

(c) The tower will be located on the east (river side) of the existing Caddo-Bossier Parishes Port water tower and inside the fenced area securing the water tower.

(d) The plans and specifications are included as Attachment A.

(e) The construction of this tower is designed to support various potential communication, wireless apparatus or other electronic equipment for use within the confines of the Port Complex.

III. PRIMARY DISCIPLINE(S) REQUIRED General Contractor licensed in Tower Construction under LSLBC

Licensing 7-111

IV. INTENT OF REQUEST FOR PROPOSALThe Port is seeking qualified and experienced General Contractors to construct this tower in a timely, workmanlike manner to facilitate additional activities which require this project’s completion.

V. INSURANCE REQUIREMENTS

(a) The General Contractor shall, at its own expense, provide and maintain certain insurance in full force and effect at all times during the term of the contract and any extensions thereto.

(b) The required level of insurance to be carried by the General Contractor during construction is set forth in Attachment B

(c) The General Contractor shall promptly notify the Port if any claim is asserted against the contractor whenever such a claim would apply to this coverage.

(d) The Port reserves the right to inspect any and all insurance policies required pursuant to this RFP, prior to the commencement of the work specified in the contract and anytime thereafter.

(e) Proof that such insurance coverage exists shall be furnished to the Port by means of a Certificate of Insurance form before any part of the work specified in the contract are commenced.

(f) The payment of any deductible specified by such insurance policies shall be the responsibility of the General Contractor and will be paid solely by the General Contractor.

(g) The Port will give the General Contractor prompt notice in writing of the institution of any suit or proceeding and permit the General Contractor to defend same, and will give all needed information, assistance, and authority to enable the General Contractor to do so.

(h) The General Contractor shall similarly give the Port immediate notice of any suit or action filed or prompt notice of any claim arising out of the performance of the contract.

(i) The General Contractor shall furnish immediately to the Port copies of all pertinent papers received by the General Contractor.

(j) If any part of the work specified in the contract is sublet, similar insurance shall be provided by or on behalf of the subcontractor to cover its operations, and evidence of such insurance shall be furnished to the Port by the General Contractor.

BEFORE A CONTRACT IS SIGNED BY THE EXECUTIVE PORT DIRECTOR, THE GENERAL CONTRACTOR’S INSURANCE AGENT MUST VERIFY THE CORRECT COVERAGE ON THE ACORD CERTIFICATE OF INSURANCE.

VI. SUBMITTAL INFORMATION

ONE (1) CLEARLY IDENTIFIED ORIGINAL AND TWO (2) COPIES (TOTAL OF THREE DOCUMENTS) IN RESPONSE TO THE REQUEST FOR PROPOSAL and supporting documentation shall be submitted to the Executive Port Director, Eric England, no later than March 22, 2019 at 3:00 p.m.

VII. MANDATORY PRE-PROPOSAL MEETING

A mandatory pre-proposal meeting shall be held on March 13, 2019 at 9:00 a.m. to clarify any information necessary to submit an acceptable proposal.

VIII. PROPOSALS MUST BE DELIVERED TO:Caddo-Bossier Parishes Port CommissionATTN: Executive Port Director6000 Doug Attaway BlvdShreveport, LA 71115

IX. DOCUMENTATION OF RESPONSES (a) Respondents to this request will be recorded in the presence of one

or more witnesses. (b) Responses to this request must be submitted by using a sealed

envelope. (c) The General Contractor’s name and address, contractor’s license

number, the RFP opening date and time, and the RFP title shall be shown on the outside of the envelope.

(d) The Port assumes no responsibility for unmarked envelopes being excluded from consideration for an award.

(e) Proposals received after the time specified will be recorded and then returned unopened.

(f) Questions seeking clarification of any aspect of this RFP may be submitted to the port’s consultant, Transportation Technology Associates, Jbrown@transportationta.com , TEL: (954)-732-8167.

(g) Proposals SHALL contain a LUMP SUM price for the scope of work identified in SECTION II

X. SUBMISSION REQUIREMENTSTo achieve a uniform review process and allow for adequate comparability, responses to this request must be organized in the manner specified below:

(a) Letter of Transmittal: limit to four printed pages.(b) State the General Contractor’s understanding of the work to be

performed. Make a positive commitment to perform the work, and provide information on similar work the General Contractor has performed. In addition, please provide:

(c) E-Mail Address. (d) Total number of employees in the General Contractor’s firm.

(e) Number of employees in the Caddo-Bossier area.(f) Percent of work to be provided from other locations. List each location separately.

(g) Show proof of the General Contractor’s good faith intent to meet the Port’s MBE/WBE Participation Goals by submitting a copy of the completed MBE/WBE forms as set forth in Attachment C

(h) State whether the General Contractor has been involved in any litigation and/or has been disqualified by any agency within the past five (5) years, as a result of performance. If so, please explain in specific detail.

(i) Explain fully if the General Contractor has been involved in any litigation and/or has been disqualified for reasons other than performance.

(k) Other information and materials may be submitted in support of the General Contractor’s qualifications, etc.

(l) Price Proposal Sheet with LUMP SUM proposal (format of contractors choosing)

XI. SPECIAL PROVISIONS

(a) MATERIALS:

The Port is a state tax exempt entity. The selected General Contractor will be designated “AGENT” of the Port. All Purchases of permanently incorporated materials by the selected contractor for this project shall be made on the behalf of the Port. Please see Attachment D.

(b) CONTRACT TIME:

The work must be completed within 20 working days (Monday through Friday anticipated). Liquidated damages of $510 will be assessed to the General Contractor if the project is not completed within this allotted timeframe by fault of the General Contractor. Weather delays will be accounted for by using typical NOAA weather patterns during the time of allotted Construction. It is the General Contractor’s responsibility to document the weather delays and notify the Port of such delays throughout the project.

(c) CONTRACT

Once executed, the Contract shall be recorded by the General Contractor prior to being issued a Notice to Proceed. Please see Attachment E.

(d) BONDS

Attachments F & G, respectively are Performance and Payment Bond Forms. These forms must be valid and fully executed.

(e) LIEN CLEARANCE

Conditional Waivers shall be submitted with each pay estimate by the General Contractor and sub-contractors, if any, with each pay request. Enclosed are Attachments H and I, Conditional Waiver, General Contractor and Conditional Waiver, Sub-Contractor, respectively.

XII. SELECTION PROCESS AND METHOD OF AWARD(a) The Proposal and letter of interest will be evaluated by

representative(s) of the Port on the basis of responsiveness to this RFP. Please see Attachment J.

(b) The Port’s representative(s) may conduct interviews with any or all submitting firms if it finds that such interviews are warranted and will aid in the selection process.

(c) Factors to be considered include the Proposal’s compliance with instructions, location, current workload in relationship to its capacity, experience on similar projects, performance on prior contracts with the Port (if any), personnel available for the work, a proposed work plan where applicable, adherence to the M/WBE goals and any other factors necessary to make an informed recommendation. Include

names of all subs and an estimate of the M/WBE Participation to be achieved.

(c) The selection process will likely take approximately 10-15 days.

Attachment A

Attachment A

100-FT GUYED TOWERROHN 45G130R100 BASE

(10)-#7VERT REINF

#4 ROUND TIES @ 3" OC

6"

DIA30"

.

3"3"

3"10'-0

"

6" M

IN &

12"

MAX

TOP 24" TO BE 2'-6" SQ

PIER PIN BY MFR

100-FT GUYED TOWERROHN 45G130R100 GUY ANCHORS (3)-REQ'D

4'-0"

2'-0

"

(1)-#6 EACH FACE

(5)-#6 TOP

(5)-#6 BOTTOM

GROUND LINE

#3 STIRRUPS @ 8" OC

CL ANCHOR & DEADMAN

6'-0"

2'-0

"

GROUND LINE

5'-0

"

CL ANCHOR & DEADMAN

ANCHOR ROD BY MFR

ANCHOR ROD BY MFR

COMPACTED SELECT FILL

FOUNDATION:

1. FOUNDATION DESIGN IS BASED ROHN STANDARD DETAILS. IF ALTERNATE PRODUCTS ARE CHOSEN, CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING FOUNDATION DETAILS MEETING THE MANUFACTURER REQUIREMENTS. ALTERNATE FOUNDATION DESIGNS SHALL BE STAMPED BY A REGISTERED PROFESSIONAL ENGINEER IN THE STATE OF LOUISIANA. PROFESSIONAL OF RECORD AND STRUCTURAL ENGINEER OF RECORD SHALL NOT BE RESPONSIBLE FOR ALTERNATE FOUNDATION DESIGN PERFORMANCE.

2. THE UPPER SOILS AT THE SITE CONTAIN A SIGNIFICANT SILT FRACTION. SILTY SOILS HAVE A TENDENCY TO "PUMP" UNDER CONDITIONS OF SIGNIFICANT MOISTURE AND REPETITIVE LOADING. SOILS THAT BEGIN TO PUMP MUST BE REMOVED AND REPLACED OR LIME-STABILIZED AT NO COST TO THE OWNER.

3. ALL SOIL USED AS FILL SHALL BE A CLAYEY SAND (SC) OR LOW PLASTICITY SANDY CLAY (CL) WITH A LIQUID LIMIT LESS THAN 40, PLASTICITY INDEX BETWEEN 7 AND 18, AND LESS THAN 70% PASSING THE No. 200 SIEVE. ALL FILL SHALL BE PLACED IN 8" LIFTS AND COMPACTED TO 98% ASTM D698 DENSITY. SUBGRADE ELEVATION SHALL BE LEVEL OR BENCHED WITH A TRANSITION OF 3H:1V. DO NOT PLACE FILL ON SLOPING SUBGRADE.

4. EACH LIFT OF COMPACTED SOIL SHALL BE TESTED PRIOR TO PLACEMENT OF SUBSEQUENT LIFTS (1 TEST PER 2,500-SF WITH 4 TESTS MINIMUM PER LIFT).

5. CONTRACTOR SHALL PROVIDE FOR DEWATERING AT EXCAVATIONS FROM EITHER SURFACE WATER OR SEEPAGE.

6. CONTRACTOR SHALL PROVIDE ADEQUATE EXCAVATION SHORING TO PREVENT CAVE-INS.

REINFORCING STEEL:

1. ALL REINFORCING STEEL SHALL BE NEW BILLET, ASTM A615 GRADE 60 DEFORMED DOMESTIC BARS. ALL DETAILING, FABRICATION, PLACING AND SUPPORTING SHALL BE IN ACCORDANCE WITH THE LATEST EDITIONS OF ACI 318 AND CRSI.

2. ALL DOWELS SHALL BE THE SAME SIZE AND SPACING AS ADJOINING MAIN BARS (MIN. LAP 30 BAR DIA.), UNLESS NOTED OR DETAILED OTHERWISE. THE MINIMUM SPLICE OF ALL CONTINUOUS BARS SHALL BE 40 BAR DIA. (2'-0" MIN.). PROVIDE OUTSIDE CORNER BARS IN ALL BEAMS, BARS SHALL BE SAME SIZE AS MAIN BEAM STEEL; LAP 30 BAR DIA.

3. CLEAR MINIMUM COVERAGE OF CONCRETE OVER REINFORCING BARS SHALL BE PER ACI 318 AND AS FOLLOWS:

CONCRETE CAST AGAINST EARTH -------------------- 3" FORMED CONCRETE AGAINST EARTH --------------- 1-1/2" TOP OF SLABS-ON-GRADE -------------------------------- 3/4" TOP AND BOTTOM OF SUSPENDED SLABS --------- 3/4" OR BAR DIA. BEAMS -------------------------------------------------------------1" COLUMN REINFORCEMENT ------------------------------- 2" 4. ALL REINFORCING BARS, WELDED WIRE FABRIC, BOLTS, DOWELS, INSERTS, ETC., SHALL BE RIGIDLY SECURED IN POSITION PRIOR TO PLACING CONCRETE.

5. CONTRACTOR SHALL SUBMIT COMPLETE SHOP AND PLACING DRAWINGS AND OBTAIN APPROVAL PRIOR TO FABRICATION.

6. REINFORCING STEEL FOR CURVED BEAMS SHALL BE ROLLED TO REQUIRED RADIUS.

CONCRETE:

1. CONCRETE SHALL HAVE A 28-DAY STRENGTH OF 3,000 PSI. 2. CHAMFER ALL EXPOSED EDGES TO 3/4" UNLESS OTHERWISE NOTED.

3. MAXIMUM AGGREGATE SHALL BE AS FOLLOWS 1-1/2". 4. ALL EXPOSED VERTICAL CONCRETE SURFACES TO RECEIVE RUBBED FINISH UNLESS OTHERWISE NOTED.

GENERAL NOTES:__________________________________________________________________

GENERAL:

1. THE CONTRACTOR SHALL VERIFY FIELD DIMENSIONS AND CONDITIONS BEFORE CONSTRUCTION AND NOTIFY THE OWNER'S REPRESENTATIVE OF ANY DISCREPANCIES OR INCONSISTENCIES IN THE DRAWINGS BEFORE PROCEEDING WITH THE WORK.

2. THESE DRAWINGS ARE NOT TO BE SCALED. CALLED DIMENSIONS GOVERN SCALED DIMENSIONS.

3. TOWER CALL-OUT BASED ON ROHN TOWER. TOWER SHALL HAVE GALVANIZED FINISH. EQUAL TOWERS ARE ACCEPTABLE PROVIDED THEY MEET TIA-222-G DATED AUGUST 2005 USING A WIND SPEED OF 90-MPH, EXPOSURE C, AND ARE ADEQUATE FOR THE HEIGHT AND APPURTENANCES MOUNTED PER THE

TABLE PROVIDED.

4. MANUFACTURER'S STANDARD DETAILS SHALL BE USED EXCEPT AS SHOWN.

6. THE LATEST EDITION OF IBC, ACI, AISC, AWS, AND CRSI, SPECIFICATIONS SHALL GOVERN ALL PHASES OF FABRICATION AND CONSTRUCTION.

7. STRUCTURAL DESIGN CRITERIA (REF IBC 2015, ASCE 7-10, AND TIA-222-G):

WIND LOAD V = 90 MPH PER ASCE 7-05 AND TIA-222-G EXPOSURE C SEISMIC LOAD IMPORTANCE FACTOR, Ie = 1.0 Ss = 0.124 S1 = 0.070 SITE CLASSIFICATION D Sds = 0.132 Sd1 = 0.112 SEISMIC DESIGN CATEGORY B SNOW LOAD IMPORTANCE FACTOR, Is = 1.0 GROUND SNOW LOAD, Pg = 5 PSF

DESIGN ICE t = 0.75" TIA-222-G THICKNESS 8. CONTRACTOR SHALL REVIEW AND STAMP ALL SUBMITTALS BEFORE FORWARDING TO ARCHITECT/ENGINEER FOR REVIEW. CONTRACTOR SHOULD INCORPORATE TEN (10) WORKING DAYS FOR ENGINEER REVIEW.

QUALITY ASSURANCE:

1. TESTING LABORATORY SHALL SUBMIT REPORTS INDICATING RESULTS AND OBSERVATIONS OF TESTS AND INSPECTIONS AND STATING COMPLIANCE OR NONCOMPLIANCE WITH CONTRACT DOCUMENTS TO ARCHITECT (STRUCTURAL ENGINEER) PER IBC 1704 AND 1705 AND GOVERNING CODE AUTHORITY. CONTRACTOR SHALL COORDINATE WITH TESTING AGENCY FOR ACCESS AND TESTING OF MATERIALS AND CONSTRUCTION. CONTRACTOR SHALL REIMBURSE OWNER FOR COSTS RELATED TO TESTS AND INSPECTIONS OF UNIDENTIFIABLE MATERIALS OR MATERIALS FURNISHED WITHOUT CERTIFIED LABORATORY TEST REPORTS, MATERIALS FOUND DEFICIENT AFTER INITIAL TESTS AND INSPECTIONS, OR MATERIALS REPLACING DEFICIENT MATERIALS. SEE SPECIFICATIONS FOR ADDITIONAL TESTING AND INSPECTION REQUIREMENTS.

2. PROVIDE CEMENT, AGGREGATES, REINFORCING STEEL, STRUCTURAL STEEL, HIGH-STRENGTH BOLTS, OPEN-WEB STEEL JOISTS, ETC., FROM IDENTIFIABLE TESTED STOCK. SUBMIT CERTIFIED LABORATORY TEST REPORTS TO ARCHITECT (STRUCTURAL ENGINEER) AND GOVERNING CODE AUTHORITY. IF MATERIALS CANNOT BE IDENTIFIED OR IF CERTIFIED LABORATORY TEST REPORTS CANNOT BE MADE AVAILABLE, TESTING LABORATORY WILL PERFORM TESTS TO DETERMINE CONFORMANCE WITH CONTRACT DOCUMENTS AS DIRECTED BY ARCHITECT (STRUCTURAL ENGINEER).

3. THE OWNER SHALL ENGAGE AN APPROVED AGENCY TO PROVIDE SPECIAL INSPECTIONS COMPLYING WITH IBC CHAPTER 17 AND THE STATEMENT OF SPECIAL INSPECTIONS PROVIDED BY THE STRUCTURAL ENGINEER OF RECORD (SER) FOR THE FOLLOWING: a. STEEL CONSTRUCTION OTHER THAN STRUCTURAL STEEL PER TABLE 1705.2.2 b. SHALLOW FOUNDATION AND FILL INSTALLATION PER TABLE 1705.6

4. SPECIAL INSPECTIONS AND OBSERVATIONS COMPLYING WITH IBC 1705.10 FOR WIND RESISTANCE ARE NOT REQUIRED FOR THIS PROJECT.

5. SPECIAL INSPECTIONS AND OBSERVATIONS COMPLYING WITH IBC 1705.11 FOR SEISMIC RESISTANCE ARE NOT REQUIRED FOR THIS PROJECT.

339 MIAMI AVE.INDIALANTIC, FL 32903

TEL: (954)-732-9722WWW.TRANSPORTATIONTA.COM

CADDO-BOSSIER PARISHES PORT COMMISSION6000 DOUG ATTAWAY BLVD.

SHREVEPORT, LA 71115

WHEN THIS DRAWINGIS REPRODUCED

AT ORIGINAL SCALETHIS BAR = 1 INCH

1 INCH

DESCRIPTIONREVISIONNO.

REVISIONBY

CHECKEDBY

APPROVEDBY

DRAWN

CHK'D

APPR'D

FULL DWG. NO.

DATE

SCALE

SHEET NO.

DATE

DATE

GROUP

DWG. NO.

SIZE/SUB.

DATE

REV. NO.

0

18-206THESE DRAWINGS DO NOT INCLUDE NECESSARY

COMPONENTS FOR CONSTRUCTION SAFETY.

ENGINEER:

LICENSE NO.

CONSULTING ENGINEERS

3003 KNIGHT STREET, SUITE 120SHREVEPORT, LOUISIANA 71105

phone: 318-425-7452 fax: 318-425-4622www.AFJMc.com

COPYRIGHT NOTICE: THIS ENGINEERING DRAWING SHALL BE USED ONLY PURSUANT TO THE AGREEMENT WITH AFJMC. NO OTHER USE DISSEMINATION OR DUPLICATION MAY BE MADE WITHOUT PRIOR WRITTEN CONSENT OF AFJMC. ALL COMMON LAW RIGHTS OF COPYRIGHT AND OTHERWISE ARE HEREBY SPECIFICALLY RESERVED.

25922

MATTHEW J. WALLACE, P.E., S.E.

CBPC - TOWER - 2019

As indicated

TOWER CRITERIA & FOUNDATION DETAILS

1-25-191-25-191-25-19

1-25-19

S-101S-101 - TOWER CRITERIA & FOUNDATION DETAILS

PSF

MJW

MJW

REFERENCE SITE PLAN FOR TOWER LOCATION

NOTE: EQUIPMENT IS NOT SUPPLIED UNDER THIS CONTRACT - INFORMATION PROVIDED FOR TOWER DESIGN ONLY.

Attachment A

Attachment B

17

CBPPC Project No: CBPPC-TOWER-2019SPECIAL PROVISIONS

MBE/WBE PARTICIPATION: To encourage the hiring of Minority and Women Business Enterprises (M/WBE) the Caddo-Bossier Parishes Port Commission d/b/a the Port of Caddo-Bossier (hereinafter “the Port”) promotes the participation of M/WBEs in its purchases of goods and services and its construction projects.

Only M/WBEs may participate in Port projects. They can be located and/or identified by reference on the Port’s website: www.portcb.com or the State’s M/WBE list at www.dotd.la.gov. Alternatively, and only in the event M/WBEs are not identified on the Port and State’s website, MWBE’s referenced on the City of Shreveport’s Fair Share List may participate in the Port’s projects (www.ci.shreveport.la.us).

To the maximum extent legally practicable, the Port will ensure that all vendors providing goods and/or services to the Port (hereinafter “providers” or “vendors”) and all construction contractors on Port jobs (hereinafter “contractors”) provide employment opportunities to M/WBEs equal to those of non M/WBEs. Contractors and providers will be required to take positive steps to utilize M/WBEs to the maximum extent feasible in accordance with Ordinance No. 2 adopted by the Port.

M/WBEs shall to be afforded equal opportunity to submit proposals and bids and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for any award.

Contractors and providers shall provide the Port with documentation using attached Form No. 1 of their efforts to solicit M/WBEs participation.

Contractors who propose to perform the entire contract with their own work force, without the use of subcontractors, shall provide the Port with documentation using Form No. 2 of their efforts to make material, equipment, or other services purchases from M/WBEs. Any contractor using its own work force must demonstrate that it is its normal practice to perform such contracts without the use of subcontractor(s). Form 2 shall be submitted with all such bids.

“Good Faith Efforts” as used in this document shall be defined as a provider or contractor’s effort to solicit M/WBEs to bid on subcontracts and/or their efforts to purchase goods and services from M/WBEs. Bids and/or proposals by contractors and/or providers who do not make good faith efforts to include M/WBEs shall be considered non-responsive. Failure to provide required documentation of good faith efforts may render a proposal or bid non-responsive.

Good faith performance should include, at a minimum, the following:

1. The first documented contacts with M/WBEs on any construction project or proposal for goods or services shall occur no less than seven (7) working days before bid opening.

Page 1 of 2

Attachment C

18

2. Bidders or proposers first contacts with M/WBEs shall be by letter, fax or email advising of potential subcontracting/supply opportunities.

3. Follow up should be by telephone calls to each M/WBE firm contacted to determine if a bid will be submitted or if further information is needed.

(a) A firm need not be contacted if that firm responds to the first contact with the statement that the firm will not bid on the project.

4. Bidders and proposers must provide project information to M/WBE firms sufficient to permit the firms to have an equal opportunity to compete for work that the successful bidder/proposer will subcontract together with the date and time that sub-contractors bids or proposals are due.

Documentation of good faith efforts shall include the following documents (to be submitted in accordance with Instruction to Bidders):

1. Log of contacts with M/WBEs Form 12. Copy of letter, fax or email sent to M/WBEs3. Compliance Form 34. If applicable, material, equipment, and/or services solicitation Form 2

The Port shall have the right to seek clarification or additional documentation to ensure good faith compliance.

All M/WBE subcontractors shall be reported initially on Schedule of M/WBE Participation post award but prior to the contract signature and on a monthly basis throughout performance of the contract.

M/WBE subcontractor changes shall be submitted on Intent to Perform as a Subcontractor. Successful bidders will not be permitted to add or replace a subcontractor without the consent of the Port. If any subcontractor is added or replaced after the contract award, the contractor shall make good faith efforts to contract with a M/WBE for the work to be performed by that subcontractor. Documentation of these efforts is required and must be submitted to the Port on Form 1.

Contractors and/or providers shall be required to insure payment is made to any M/WBEs (subcontractors) within 15 days of receipt of payment to the contractor/provider from the Port. Every contract by the Port for the performance of work will contain a provision requiring the contractor to certify in writing on Payment Report Form that all subcontractors and/or suppliers have been paid for work and materials included within previous progress payments received (less any retainage) by the contractor prior to receipt of any further progress payments.

(a) These provisions in no way create any contractual relationship between any subcontractor and/or supplier and the Port or any liability on the Port for the contractor’s failure to make timely payment to the subcontractor(s) or supplier(s).

Page 2 of 2

Attachment C

1

SCHEDULE OF M/WBE PARTICIPATION

INSTRUCTIONS: In accordance with the conditions set forth in this solicitation, the successful bidder shall submit this form and an executed “Intent to Perform as a Subcontractor” for each M/WBE listed.

Indicate with a“X”

Name,Address, Telephone, (include name of contact person) MBE WBE

Description of work services provided.Where applicable specify “supply”, “install”,

or both.

Dollar amount of subcontract.

M/WBE % of total contract price.

The undersigned will enter into a formal agreement with the M/WBE firms listed in this Schedule, or approved substitutions, conditioned upon execution of a contract with the Caddo-Bossier Parishes Port Commission. NOTE: This Schedule is to be signed by the person signing the bid/proposal. Bidders are advised that the information contained herein will be verified with the designated M/WBE firm(s).

Bidder: Authorized signature: Date:

Attachment C

2

INTENT TO PERFORM AS A SUBCONTRACTOR

All /Minority and Women Business Enterprise ( M/WBE) firms participating in the M/WBE Program must have “current” certification status recognized by Caddo-Bossier Parishes Port Commission prior to award of this contract.

1. The undersigned intends to perform work in connection with the above project as (check one):

An individual / sole proprietorship a partnership

A corporation a joint adventure

2. The undersigned (check applicable statements):

has current 8(a) status with the U.S. Small Business Administration. Attach 8(a) letter

has been certified by The City of Shreveport (Certification # ). Attach Certification form

is certified by another entity having equal certifying standards as The City of Shreveport (e.g., State of Louisiana) (Certification # ). Attach Certification form

3. The undersigned is prepared to perform the following described work and/or supply the material listed in connection with the above project (where applicable specify “supply” or “install” or “both”): _ _ _ and at the following price $ . With respect to the proposed subcontract described above, percentage of the dollar value of such subcontract will be sublet and/or awarded to non M/WBE contractors.

By: PHONE: DATE: / / _(Name of M/WBE Firm) (Signature of Authorized Representative)

By: PHONE: DATE: / / _(Name of Prime Firm) (Signature of Authorized Representative)

Attachment C

3

PAYMENT REPORT FORM

CADDO-BOSSIER PARISHES PORT COMMISSIONPO Box 52071Shreveport, LA 71135318 524-2273

For Official Office Use Only: 1) Invoice No. 2) Report No.

3) Reporting Period From: To:

Instructions: All prime contractors are required to complete and submit this report as specified in the contract, or as requested by the Minority Business Officer, until final payment of the contract. Note: Failure to comply with Caddo-Bossier Parishes Port Commission's Minority and Women-Owned Business enterprise provisions may result in contract termination, or the suspension or debarment of the contractor from doing business with Caddo-Bossier Parishes Port Commission in the future. Detailed instructions are provided to complete this report. 4) Contract No./Name 5) Type of Contract

� Construction � Service

� Professional � Supply

6) Contractor's Business Name, Address and Telephone Number

7) Date of Contract Award 8)Scheduled Date of Completion 9) Original Contract Amount 10) Current Cont. Amount

11) Total Amount Rec'd To Date 12) Total Amount Owed

Amount of This Invoice

13) Committed Minority and Women

Minority Women ______% ______%

14) M/WBE Instruction for Calculation of Percentage: Dollar amount paid to M/WBE divided by dollar amount received by Contractor from Caddo-Bossier Parishes Port Commission.

15) Actual Minority and Women- Owned Business Participation % to date

Minority Women ______% ______%

16) Name of Subcontractor 17) MBE/WBE 18) Description of Work 19) Amount & Date 20) Subcontract 21) Amount Paid 22) % Paid to Date 23) Amount of this of last Payment(s) Made Dollars to Date ($) Invoice allocated During Current Contract to subcontractor

Company Official's Signature & Title Date Signed Name & Title of Individual Completing Report

Attachment C

INSTRUCTIONS FOR CONTRACTORS“HOW TO FILL OUT PAYMENT REPORT FORM”

The Payment Report Form is to be filled out by the Contractor and submitted with each invoice. The instructions below correspond to each item on the reverse side of the report. Please follow the instructions.

1. Invoice No.Fill in the invoice number accompanying this report.

2. Report No.Fill in the number of the report you are sending in sequence. For example, if this is the second invoice you are submitting, you are sending in Report No. 2.

3. Reporting PeriodThis is to be filled in to state the period of time you are reporting. Example: From: March 1, 2010 to: March 31, 2010.

4. Caddo-Bossier Parishes Port Commission Contract NumberFill in the contract number assigned to your project by Caddo-Bossier Parishes Port Commission.

5. Type of ContractDesignate the type of contract that has been awarded your company by Caddo-Bossier Parishes Port Commission.

6. Contractor's Business Name, Address and Telephone NumberFill in your company's name, address, and telephone number.

7. Date of Contract AwardFill in the date contract was executed by both you and Caddo-Bossier Parishes Port Commission.

8. Scheduled Date of CompletionFill in completion date of contract as written in contract.

9. Original Contract AmountFill in dollar amount of original contract agreed upon by you and Caddo-Bossier Parishes Port Commission.

10. Current Amended Contract Amount and DateFill in dollar amount of original contract plus/minus the dollar amount agreed upon later because of contract modifications, if applicable. Include date modification was executed.

11. Total Amount Received to DateFill in the dollar amount you have received from Caddo-Bossier Parishes Port Commission to-date.

12. Total Amount OwedFill in the dollar amount of the contract minus amount paid to you by Caddo-Bossier Parishes Port Commission.

13. Committed Minority/Women-Owned ParticipationFill in the percentage of M/WBE participation you committed to obtain in the contract.

14. Instructions for Calculation of Minority/Women-Owned Business Enterprise Percentage

Attachment C

5

15. Actual Minority/Women-Owned Business Enterprise Percent Paid-to-DateFill in the calculated dollar amount paid to the M/WBE divided by the dollar amount you received from Caddo-Bossier Parishes Port Commission.

16. Name of SubcontractorsName all M/WBE subcontractors. (Use additional sheets as necessary.)

17. Minority/Women-Owned Business EnterpriseState whether the subcontractor is a MBE or WBE.

18. Description of WorkState the work performed by the M/WBE subcontractor.

19. Amount and Date of Last PaymentState the amount and date of last payment made to each M/WBE subcontractor. Submit evidence of payment, i.e., cancelled check, check register, etc.

20. Subcontract Value (Dollars)State the committed dollar value to the M/WBE subcontractor for the duration of the contract.

21. Total Amount Paid-to-Date (Dollars)Add all amounts paid to each M/WBE subcontractor to date.

22. Percent of Earned Progress to DateState dollar amount paid to the M/WBE subcontractor divided by the amount committed to them.

23. Amount of This Invoice Allocated to the SubcontractorFill in how much of this invoice will be paid to each M/WBE subcontractor.

Attachment C

SP3

Caddo-Bossier Parishes Port Commission, Project No. CBPPC –Tower -2019

SPECIAL PROVISIONS

SALES/USE TAX EXEMPTION: Contractor is not required to pay any state or local sales or state or local use taxes on materials and equipment which are affixed and made a part of the real estate of the project or work which is permanently incorporated into the project or work (hereinafter referred to as “applicable materials and/or equipment”). All purchases of applicable materials or equipment shall be made by the Contractor on behalf of and as the agent of the Caddo-Bossier Port Commission (OWNER), a political subdivision of the State of Louisiana. No state and local sales and use taxes are owed on applicable materials and equipment under the provisions of ACT 1029 of the 1991 Regular Session – Louisiana Revised Statute 47:301 (8) (C). OWNER will furnish Contractor a certificate on a form supplied by the Louisiana Department of Revenue and Taxation and/or local taxing authorities which certifies the OWNER is not required to pay such state or local sales and use taxes. Refer to “Certificate of Sale/Use Tax Exemption” of this Project Manual. Contractor shall furnish a copy of such certificate to all vendors or suppliers of the applicable materials and equipment. The OWNER agrees to indemnify Contractor against the payment of any state or local taxes which Contractor may be forced to pay on the purchase of applicable materials and equipment. The Contractor shall pay all other taxes which are required to be paid regarding the work or the project or materials or equipment supplied or purchased by the Contractor for the work under this contract.

Any provisions of this contract which are or may appear to be contrary to the provisions hereof are to be interpreted within the context of this section.

Payment Requests for Tax Exempt Items: Payment requests for applicable materials and equipment which are tax exempt in accordance with paragraph above entitled “Sales/Use Tax Exemption” shall be submitted separately (but at the same time) from progress payment requests. The “tax exempt” payment requests shall include a description of each item purchased, name of the supplier, invoice number and date, and the cost of each item excluding taxes. The “tax exempt” payment requests shall not include any amount for Contractor’s or subcontractor’s labor. Copies of invoices shall be attached to the request.

Contractor shall not include sales tax on any material at time of bid. If sales tax is included, it will not be reimbursed as a payment request during construction or at any other time.

Attachment D

SP4

Attachment D

, an agency of the United Legal Name of Governmental Entity

States government, or an agency, board, commission, or instrumentality of the State of Louisiana or its political subdivisions, including

parishes, municipalities and school boards, does hereby designate the following contractor as its agent for the purpose of making sales

tax exempt purchases on behalf of the governmental body:

Name of Contractor

Address

City State ZIP

This designation of agency shall be effective for purchases of component construction materials, taxable services and leases and rentals

of tangible personal property for the following named construction project:

Construction Project Contract Number

This designation and acceptance of agency is effective for the period

Beginning Date (mm/dd/yyyy) End Date (mm/dd/yyyy)

Purchases for the named project during this period by the designated contractor shall be considered as the legal equivalent of purchases

directly by the governmental body. Any materials purchased by this agent shall immediately, upon the vendor’s delivery to the agent,

become the property of this government entity. This government entity, as principal, assumes direct liability to the vendor for the payment

of any property, services, leases, or rentals made by this designated agent. This agreement does not void or supersede the obligations of

any party created under any construction contract related to this project, including specifically any contractual obligation of the construc-

tion contractor to submit payment to the vendors of materials or services for the project.

This contractor-agent is not authorized to delegate this purchasing agency to others; separate designations of agency by

this governmental entity are required for each contractor or sub-contractor who is to purchase on behalf of this governmen-

tal entity. The undersigned hereby certify that this designation is the entirety of the agency designation agreement between

them. In order for a purchase for an eligible governmental entity through a designated agent to be eligible for sales tax exemp-

tion, the designation of agency must be made, accepted, and disclosed to the vendor before or at the time of the purchase

transaction.

Designation of Agency Acceptance of AgencySignature of Authorized Designator Date (mm/dd/yyyy) Signature of Contractor or Subcontractor Authorized Acceptor Date (mm/dd/yyyy)

Name of Authorized Designator Name of Contractor’s or Subcontractor’s Acceptor

Name of Governmental Entity Name of Contractor

Address Address

City State ZIP City State ZIP

This designation of agency form, when properly executed by both the contractor and the governmental entity, shall serve as evidence

of the sales tax exempt status that has been conferred onto the contractor. No other exemption certificate form is necessary to claim

exemption from sales taxes. The agency agreement evidenced by this sales tax exemption certificate must be implemented at the time

of contract execution with the governmental entity. The contract between the governmental entity and his agent must contain provisions

to authenticate the conferment of agency.

Designation of Construction Contractoras Agent of a Governmental Entity

Sales Tax Exemption Certificate

R-1020 (4/12) Attachment D

27

CONTRACT

This contract is made and executed in ______________________________________ originals

on this ______________________ day of _______________ ___________________

20____, between Caddo-Bossier Parishes Port Commission, Party of the First Part, hereinafter designated

as the "Contracting Agency", and _____ ___________________,

Contractor, Party of the Second Part, hereinafter designated as "Contractor".

In consideration of the agreements herein contained, to be performed by the parties hereto and of the

payments hereinafter agreed to be made, it is mutually agreed as follows:

The Contractor will provide all materials, equipment, labor and perform the work required to complete in a

thorough and workmanlike manner, to the satisfaction of the Contracting Agency Project No. CBPPC –

Tower -2019 entitled 100 ft Guy Wire Supported Communications Tower, located in CADDO Parish,

consisting of foundations, tower components and support guy wires and the erection thereof in accordance

with the plans and proposal on file at the Contracting Agency's Office; a copy of said plans, specifications

and proposal are made a part hereof and hereby become a part of this Contract.

The Contractor agrees to accept and the Contracting Agency agrees to pay for the work at the prices

stipulated in the Proposal in lawful money of the United States in the time and manner set forth in the

Standard Specifications.

Performance shall begin on the date stipulated in the "Notice to Proceed" and shall be completed within the

time specified in the Proposal, subject to such extensions as may be authorized.

Attachment E

28

Total cost of CBPPC –Tower -2019 is -----------------------------------------

_ DOLLARS ($__ ____).

This contract shall become effective on the date all parties hereto have signed the same.

In witness whereof, the Caddo-Bossier Parishes Port Commission’s Executive Director has hereunto

subscribed his name, and the same has been approved by the Caddo-Bossier Parishes Port Commission, and

_____ ______________, Contractor, has also hereunto

subscribed his name.

BY _____________________________________

Contractor

________________________________________

Federal Identification Number

________________________________________ BY _____________________________________

Witness

________________________________________ ________________________________________

Witness Name

Caddo-Bossier Parishes Port Commission

Contracting Agency

72-1005043

Federal Identification Number

________________________________________ BY _______________________________

Witness

________________________________________ ________________________________________

Witness Name

Attachment E

29

PERFORMANCE BOND

________________________________________________________________________________________________

________________________________________________________________________________________________

as Principal, and _________________________________________________________________________________,

a surety company or companies authorized to do business in Louisiana, as Surety, are bound, in solido, unto

________________________________________________________________________________

in the sum of

_________________________________________________________DOLLARS ($__________________________),

payable in lawful money of the United States, in order to secure the full and faithful performance and timely

completion of the project described below according to its plans and specifications, including, but not limited to the

payment of stipulated damages as specified in the contract, and to this bond do obligate their heirs, successors and

assigns. In the case of cosureties, the cosureties assume an obligation in the sum of

_________________________________________________________DOLLARS ($__________________________),

for__________________________________________________________________________________________ and

_________________________________________________________DOLLARS ($__________________________),

for_____________________________________________________________________________________________

The consideration of this bond is such, that if the Principal shall perform this contract, made and entered into on the

_______________________ day of _________________________________________________________, 20______,

to construct CBPPC Project No. : CBPPC –Tower -2019

entitled 100 ft Guy Wire Supported Communications Tower

Parish CADDO, consisting of foundations, tower components and support guy wires and erection thereof according to

the stipulations in said contract attached hereto and made a part hereof, at the time and in the manner and form

specified; perform all labor and work; and shall furnish all materials as specified in said contract, and the plans a

specifications thereto attached and made a part thereof; this obligation shall be void; otherwise to remain in effect.

Attachment F

30

In faith whereof, we have subscribed this obligation at ___________________________________________, Louisiana

Witness our hands and seals, this ________________ day of _____________________________________, 20______,

Witness _____________________________________________

Principal

________________________________________ By ______________________________________(Seal)

________________________________________ _____________________________________________

Type or Printed Name

_____________________________________________

First Surety

________________________________________ By ______________________________________(Seal)

Attorney-in-Fact

________________________________________ _____________________________________________

Type or Printed Name

_____________________________________________

Second Surety

________________________________________ By ______________________________________(Seal)

Attorney-in-Fact

________________________________________ _____________________________________________

Type or Printed Name

Attachment F

31

PAYMENT BOND

_______________________________________________________________________________________________

_______________________________________________________________________________________________

as Principal, and _________________________________________________________________________________,

a surety company or companies authorized to do business in Louisiana, as Surety, are bound, in solido, unto

_______________________________________________________________________________________________

and unto all subcontractors, workmen and furnishers of materials and equipment, jointly in the sum of

_________________________________________________________DOLLARS ($__________________________),

payable in lawful money of the United States, and to this bond do obligate their heirs, successors and assigns. In the

case of cosureties, the cosureties assume an obligation in the sum of

_________________________________________________________DOLLARS ($__________________________),

for__________________________________________________________________________________________ and

_________________________________________________________DOLLARS ($__________________________),

for_____________________________________________________________________________________________

The consideration of this bond is such, that if the Principal shall perform this contract, made and entered into on the

_______________________ day of _________________________________________________________, 20______,

to construct CBPPC –Tower -2019

entitled 100 ft Guy Wire Supported Communications Tower

Parish of CADDO, consisting of foundations, tower components and support guy wires and erection thereof according

to the stipulations in said contract attached hereto and made a part hereof, pay all sums due on materials and supplies

used and for wages earned by workmen employed on the work; this obligation shall be void; otherwise to remain in

effect.

In faith whereof, we have subscribed this obligation at ___________________________________________, Louisiana

Attachment G

32

Witness our hands and seals, this ________________ day of _____________________________________, 20______,

Witness _____________________________________________

Principal

________________________________________ By______________________________________(Seal)

________________________________________ _____________________________________________

Type or Printed Name

_____________________________________________

First Surety

________________________________________ By______________________________________(Seal)

Attorney-in-Fact

________________________________________ _____________________________________________

Type or Printed Name

_____________________________________________

Second Surety

________________________________________ By______________________________________(Seal)

Attorney-in-Fact

________________________________________ _____________________________________________

Type or Printed Name

Attachment G

CONDITIONAL WAIVER AND RELEASE UPON PROGRESS PAYMENT TO CONTRACTOR

Upon receipt of a check from the Caddo-Bossier Parishes Port Commission:

In the sum of:_________________________________________________________

Payable to:_________________________________________________________

(Name of Contractor)

and, upon the proper endorsement of the check and payment by the bank upon which it is drawn, this document shall become effective to release any claims defined under the provisions of La. R.S. 38:2242, et seq., liens, work stoppages, or bond rights the undersigned has on the Caddo-Bossier Parishes Port Commission, Project No. CBPPC –Tower-2019 entitled 100’ Guy Wire Supported Communications Tower of the Caddo-Bossier Parishes Port Commission.

This release covers a progress payment for any claims defined under the provisions of La. R.S. 38:2242, et seq. including, but not limited to, liens, labor, services, equipment or materials furnished by:

_____________________________________________ through __________________________ (Name of Contractor) (Pay Period Date)

only and does not cover any retentions retained before or after the release date and work or materials furnished before the release date for which payment has not been received. Rights based upon work performed or items furnished under a written change order which have been fully executed by the parties prior to the release date are covered by this release.

Upon the execution of this conditional waiver and release, the Contractor hereby certifies and confirms it has submitted progress payments to its subcontractors and/or suppliers for work performed and equipment or materials furnished for the pay period set forth hereinabove.

SIGNATURES CONTINUED ON NEXT PAGE

Attachment H

NOTICE: THIS DOCUMENT CONDITIONALLY WAIVES RIGHTS AND STIPULATES YOU HAVE BEEN PAID FOR WORK PERFORMED OR SUPPLIES FURNISHED. THIS DOCUMENT, IF EXECUTED, IS ENFORCEABLE. PRIOR TO THE EXECUTION OF THIS DOCUMENTS, PLEASE VERIFY EVIDENCE OF PAYMENT.

________________________________ ____________________________________ Date Printed Name of Contractor

___________________________________Signature of Authorized Representative

________________________________ Caddo-Bossier Parishes Port Commission Date

___________________________________By: Eric England, Executive Port Director

Attachment H

CONDITIONAL WAIVER AND RELEASE UPON PROGRESS PAYMENT TO SUBCONTRACTOR AND/OR SUPPLIER

Upon receipt of a check from the undersigned:

________________________________________________________(Name of Contractor)

In the sum of:_________________________________________________________

Payable to:_________________________________________________________

(Name of Subcontractor and/or Supplier)

and, upon the proper endorsement of the check and payment by the bank upon which it is drawn, this document shall become effective to release any claims defined under the provisions of La. R.S. 38:2242, et seq., liens, work stoppages, or bond rights the undersigned has on the Caddo-Bossier Parishes Port Commission, Project No. CBPPC –Tower -2019 entitled 100’ Guy Wire Supported Communications Tower of the Caddo-Bossier Parishes Port Commission.

This release covers a progress payment for any claims defined under the provisions of La. R.S. 38:2242, et seq. including, but not limited to, liens, labor, services, equipment or materials furnished by:

_____________________________________________ through __________________________ (Name of Subcontractor and/or Supplier) (Pay Period Date)

only and does not cover any retentions retained before or after the release date and work or materials furnished before the release date for which payment has not been received. Rights based upon work performed or items furnished under a written change order which have been fully executed by the parties prior to the release date are covered by this release.

NOTICE: THIS DOCUMENT CONDITIONALLY WAIVES RIGHTS AND STIPULATES YOU HAVE BEEN PAID FOR WORK PERFORMED OR SUPPLIES FURNISHED. THIS DOCUMENT, IF EXECUTED, IS ENFORCEABLE. PRIOR TO THE EXECUTION OF THIS DOCUMENTS, PLEASE VERIFY EVIDENCE OF PAYMENT.

Attachment I

SIGNATURES CONTINUED ON NEXT PAGE

________________________________ ____________________________________ Date Printed Name of Contractor

___________________________________Signature of Authorized Representative

________________________________ ____________________________________ Date Printed Name of Subcontractor/Supplier

___________________________________Signature of Authorized Representative

Attachment I

ATTACHMENT J

CONSTRUCTION AND ERECTION OF 100 FT COMMUNICATION TOWER

PROJECT N0. CBPPC-TOWER-2019

I. Evaluation

The PORT will conduct a comprehensive, fair, and impartial evaluation of

Proposals received in response to this RFP. All Proposals received from

Proposers will be reviewed and evaluated by the PORT and the

CONSULTANT. Percentage points will be assigned, as defined below, to each

criterion according to the relative order of importance determined by the PORT

and the CONSULTANT.

II. The PORT reserves the right to accept or reject any Proposal and to make the

award to the Proposer that the PORT deems best qualified. The lowest monetary

proposal will not necessarily be determinative of the award

1. The following considerations will be utilized accordingly in evaluating the

qualifications:

a. Organization and Project Approach Methodology …………………………....15%

i. Describe your company including the location of the

headquarters, the office that will be responsible to implement

this project, number of employees, and any information you

believe is pertinent to this project. (10%)

ii. Describe the project approach to execute the TOWER project

and how it will be supported after final testing and

commissioning. Describe the sub-contractors and their roles

and percentage of work on this project. Describe the approach

that the Project Manager will take for scheduling,

coordinating meetings and calls, management of sub-

contractors, and coordination with the PORT. (5%)

b. Contractor Qualifications……………………………………………………….35%

Contractor Qualifications shall demonstrate the Proposer’s ability to

meet the required qualifications. Please provide the following:

i. Three (3) projects of similar size and scope completed in

the past 5 years, include a project description, budget,

Attachment J

implementation timeline and if it was completed as

proposed, final project cost to the OWNER, total value of

change orders, Project Owner Name, and contact

information of the Owners authorized representative

including name, telephone, e-mail, and address. ( total of

20%)

ii. Identify the person (s) who will be assigned as the project

manager and site supervisor for the installation of the

TOWER. Provide a brief overview of their experience,

providing documentation of their qualifications (submit

resumes as an attachment), including experience on

projects similar in size, scope, and type to the one

described in this Request for Proposal. (15%)

c. MBE Participation……………………………………………...............................25%

iii. The PORT has established a minority and/or women

participation Goal of 35% of the proposed value in

accordance with the Caddo-Bossier Parish Port

Commission Ordinance No. 2, May 2010.

d. Cost……….……………………………….……………………….…………25%

(As per SECTION IX (g) – Proposal Price)

Upon receipt of a complete response to the Request for Proposal the PORT will

then evaluate and rank the Proposals from most to least qualified, based on the

evaluation/selection criteria detailed in this Section.

Attachment J

SP-3

W/MBE CONTACT LOG(FORM 1)

Bidders Name: ____________________________________ Phone # _______________________ Bid Number:______________

Bidder should record their contacts with potential S/DBE Subcontractors through use of this log. Copy form as needed.

Able to Make

Contact

Phone Contact Submitting Quote

Quote Received

Name of Subcontractor Date of FAX/Letter/

EmailDate

of CallTime

of CallName of Person

Placing CallName of Person Receiving Call

YesorNo

YesorNo

YesorNo

Notes