igtb accounting cloud user manual basic settings

©2020 Bank of China (Hong Kong) Limited. All rights reserved

1

Basic Settings

BOCHK iGTB Accounting Cloud User

Manual

Contact

Phone: (852) 3988 1333

Email: [email protected]

website: www.bochk.com

©2021 Bank of China (Hong Kong) Limited. All rights

reserved

mailto:[email protected]




2

Contents

Digital Modeling Function Framework 02

User Guid 08

1. Organizational management 08

1.1 Organizational unit

08

1.2Department

management

14

2.Permission 19

2.1 Role Management and Data

Permission

19

Overview of Digital Modeling 01


3

2.2 Authorization 26

2.3 Data permissions 30

3.Basic Data 34

3.1 Public File 34

3.1.1 Fiscal Period Scheme

34

3.1.2 Fiscal Period

36

3.1.3 Bank Outlet

40

3.1.4 Payment Method

43

Contents


4

3.2 Customer

3.2.1 Customer Category

3.2.2 Customer File

3.3 Supplier

Processing. 3.3.1 Supplier Category

3.3.2 Supplier File

3.4 Enterprise Fund Account

Account

Contents

3.4.1 Bank Account

46

46

49

54

54

57

60

60

3.4.2 Cash Account

64


5

3.5 Expense Item

3.5.1 Expense Item Category

3.5.2 Expense Item

3.6 User-defined File

Processing. 3.6.1 User-defined File Settings

3.6.2 User-defined File Maintenance

Maintenance

4.Templetes

Contents

4.1 UI Template

67

67

71

73

74

76

79

79

4.2 Print The Template

85


6

5. System Management

5.1 Login Log

5.2 Operation Log

5.3 Business Log

Contents

94

94

96

98

8


1

The Unified Management

of Basic Data

Digital modeling is based on the Internet

technology architecture, combined with

enterprise-class basic functions, such as

authorization, corporate organization,

coding rules, messages, templates,

attachments, logs, print management and

other services, and through the workstation

unified organization, in a unified form to

provide users.

Enterprise account level and organization

level data support business scenario

reference and multi-organizational business

flow of data identification responsibilities.

Unified Data Maintenance

The system's ability to keep the

data consistent so can break down

data barriers between different

fields and applications, ensure

connectivity between processes,

and help build new applications

quickly.

Socialized Standards

The system provides enterprises

with socialized, or industry-based

basic data, including accounts in

four industries, banking

categories, easy-to-use document

templates, etc., which users can

use out of the box. If there are

customer-based data

requirements, the system supports

self-created data on demand, or

based on pre-built data to refine.

Overview of Digital Modeling


2

Digital modeling primarily provides the following functions:

Firstly, the management of the basic system, including company files, departments, customer

files, project files, etc;

Based on digital modeling, customers can manage a wide variety of enterprise applications

based on enterprise-class business development in a unified operation, and provide the

underlying common applications, so that customers focus only on the core areas of

applications.

The figure below shows the main modules and related data included in Financial Accounting.

Business information such as receivables, payables and cash management is linked to general

ledgers and financial statements through the accounting platform, and enterprises can set up

new and set up account books through the accounting base platform, as well as charts of

accounts, accounting accounts, and auxiliary accounting items used by different companies.

The digital modeling platform can set up company data, basic data such as vendor files, user

rights settings, template settings such as document printing templates, and system

management settings.

The underlying data for digital modeling and organizational management contain

functional nodes, as shown below:

Digital Modeling Function Framework


3

Secondly, permission settings are divided into functional permission settings and data

permission settings.

Functional configuration relationships, as you can see, by licensing functional roles to users,

users can use the system features included in the roles, such as creating project files,

receivables, etc., and by empowering users through the organization, users can create,

modify, and view the underlying files and business data under the company.

(Figure 1)


4

In addition, the data permission setting diagram sees in Figure 2: according to the function

role to set the data permissions of an archive, when the user is granted the function role, the

user can only view the role limited to the file permissions. For example, there are 5 bank

accounts under the company, of which User A allows you to use and view 2 of them. Set up

a functional role FIN in the accounting cloud, set up a limit of 2 bank account data

permissions under the role, and authorize the FIN function role to user A, at which point

user A is allowed to view only 2 of these bank accounts.

(Figure II)


5

Thirdly, provide document templates, print templates management, and services. The

following diagram is a brief introduction to the function of the document template,

taking the organization's document template as an example.

⚫ Part 1: Displays the page sign-off structure of the current template. This area

structure order cannot be adjusted.

⚫ Part 2: Functional area, support for new display fields, design custom calculation

columns, word positions up and down movement.

⚫ Part 3: Displays the field of a new word on the current page. For example, here are

the fields for basic information, supporting the display name of the set field,

whether the field is displayed, whether it must be filled in, the width of the field,

and the preset values.


6

In addition, within the same tenant, different companies share the same template, or

each company can set up a separate template.

⚫ Part 1: Select an organization, such as a shared template setting, and select an

enterprise account.

⚫ Part 2: Displays the templates of the former organization, and in general, when

the previous one is not template, you can select a template copy shared in Part 3

and configure the template to be used after editing.

⚫ Part 3: System templates, non-modifiable, customers can be based on the system

template to do custom, custom storage to generate enterprise account-level

templates or templates.

⚫ Part 4: The division of the template is rendered according to the classification

structure of the module - function - business object.

1 2

3


7


8

Information about organizational units

1.1 Organization Unit

1. Organization Management

Description of the function

Organizational unit refers to the smallest operating organization in an

enterprise that undertakes an independent business function, which can

be an administrative entity or a virtual institution.

Organizations must have these functions in order to do the

corresponding business, such as accounting entity functions, mainly in

the field of finance, only organizations with accounting entity functions

can handle financial business.

At present, the upper-level relationships that support the setting are: the

upper-level relationship of the organizational unit, the upper-level

relationship of the department, and the upper-level relationship of the

accounting entity.

Key applications

1. The organization's additions and deletions are 2 View the

organization view by functional type

2. The organizational function is enabled and deceived 4. Set up

during the organization

User Guide


9

Node:

Digital

modeling→

Organization→

Organization Unit

Business unit query

Click on the

magnifying glass

icon to view the

IGTB's

synchronized

business unit (the

industry unit is

CIN);

Step 1

Step 2

Business Unit main operation instructions


10

Mouse to a business unit data row, click on the opening

settings;

Step 1

Opening Setting

On the page set up at the beginning of the organization period,

select the module opening date that needs to be modified, click

on the icon below;

Step 2


11

On the page set up at the beginning of the organization period, select

the module opening date that needs to be modified, click on the icon

below;

Step 3


12

Once selected, check that the drill is correct and click Save.

Mouse moves to the data row of a business unit,

Step 1

Edit


13

Go to the business unit editable interface, edit the information, click

Save. Note: Online banking synchronization information cannot be

modified.

Step 2


14

Department Information

1.2 Department


A department is an administrative unit divided under an

organizational unit. People in the enterprise are built on

departments.

Key applications

1. Support department to add and delete check, support the addition of

flat, new children.

2. The support department is enabled and disabled.

3. Import and export of the support department.

Department Main Operations Instruction

Node:

Digital modeling

→ Organization

→Organization

Department

Step 1


15

After entering the information in the edited interface, click Save.

Click to add a new sub-department. New sub-departments of the

current selection department are added, and new rating

departments are also supported. Take the example of a new sub-

department.

Step 2


16

When a department is added, the department is automatically

enabled, to disable a department is also supported. Step 3

After saving, if you need to make changes to the department

information, you can click Edit to make changes. Step 4


17

Once you're done modifying, click Save.

Department files can be imported or exported. Step 5


18


19

2.1 Role Management and Data Permission

2. Permission


A role is a set of permissions that are specified to complete a particular

business function. Roles contain system roles and user-defined roles.

Data permission is due to the need of business division of

business, limited roles or users only for certain ranges of data have

permissions. System default rule: An administrative dimension

does not have data permissions to indicate that the administrative

dimension is all scope rights, and setting data permissions means

that the administrative dimension is controlled by data

permissions.

Key applications

Role management: Supports custom roles, maintains role worktables,

and adds new modifications.

Data permissions: Supports setting administrative dimensions,

permission ranges, and controlled objects.


20

Node:

Digital modeling

→Permission→ Role

Mgmt →Role Mgmt

Click the “New”

button.

Role Management main operation instructions

Maintain the role code, role name, role description, select the

functional and button permissions that you want to give the role, and

click Save.

Note: If there is a View button permission in the button permission,

you will need to check the View button permission at the same time

when selecting any other button, otherwise no data will be found, even

if there is a New button permission, the new data will not be found.

Step 1

Step 2

Step 3


21

Click on "Add Group”.

Set the role home page: In the role list, select the saved role and click

Edit to enter the interface.

Step 4


22

Click Save after adding.

Drag the nodes that need to appear on the home page under the grouping. Note: The role

association feature cannot be dragged to the role's home page until it is saved.


23

When a user assigned to the role logs on to the system, the tiles under the grouping

and grouping are seen on the workstation, without having to go through the menu

and clicking on the tile to enter a specific feature node.

Step 5

Data permissions: Click the data permissions tab to jump to the side

of the data permission page.


24

On the data permissions page, click Add Line.

Select the data rights management dimensions that need to be set up. For example, a

role can only see a portion of the bank file, the rights management dimension is a

bank account, and the permission scope is set, which bank accounts the role can see,

and set a controlled object, which functions are qualified, and then saved.


25

Select a role in the list, and if the role is a custom role, a delete

button appears. Note: When a role is deleted, the appropriate

permissions for the user assigned to the role are also removed,

and the user's other role permissions are not affected.

Step 6


26

Authorization information

2.2 Authorization


Used to assign roles and primary organization permissions to users.

Key applications

1. Assign roles to users.

2. Assign the primary organization permissions.

Authorize main operations instructions

System roles and custom role editing can be adjusted including:

role name, notes, adjust associated features, adjust role home tile.

Step 7


27

Assign roles with the user: In the interface of the grant, select

the user, click the line button "Role Settings" to associate the

relevant roles.

In the window that's out, put the left-hand pending role in the right-hand role and click on it.

Note: A user can associate multiple roles, and when a user associates multiple roles, the user

has a collection of permissions for multiple roles.

Digital Modeling

→Permission→

Authorization

→Authorization

Step 1

Step 2


28

In the pop-up window, put the selected character on the right into the left-hand selected

character and click Confirm.

Unassigned roles: In the interface of the grant, select the user, click the

line button "Role Settings" to associate the relevant roles. Step 3


29

Distribution organization: In the authorized interface, select the user, select a

user, sign the organization permissions page to see all the roles associated with

the user, choose a role, such as the B role, mouse in the disc, appear line button,

click edit organization button. (Note that editing the accounting body button

also needs to be followed once in Step 4.)

Step 4


30

Processing about data permissions

2.3 Data Permission

Select the company that needs to be authorized to the user, click Confirm. If the user can

handle the business of all companies under the tenant, select an enterprise account, check

the Include Sub button, and all companies can be authorized to that user.


Data permissions are limited roles or users to have permissions only for

certain ranges of data due to the need for business division of business.

Key applications

1. Support Set up dimensions (ex: bank account number).

2. Set permissions (ex: a bank account number).


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Digital

Modeling→

Permission→

Authorization

→Data

Permission

Step 1

3. Set up a controlled object (ex: receipt).

Data Permission Main operations instruction

Select a role or

user that

requires limited

permissions.

Step 2


32

Click to Add Line;

Select a dimension that requires permissions. For example, for a customer, click the

permission range setting.

In the scope of permissions, select the scope of customer list visible to the user, can

be limited according to customer list or according to customer classification, to limit

the role can only use the domestic classification of customer files as an example, in

the customer classification selection of the domestic, click OK.


33

Select a controlled object, select All, work for all controlled objects, click Save.

Note: Controlled objects can also be set by function points and by Objects and Scenes. And

different management dimensions of the planning rights and can.


34

Digital Modeling→

Basic Data →Public

File→Fiscal Period

Scheme

About Fiscal Period Scheme

3. Basic Data

3.1 Public File

3.1.1 Fiscal Period Scheme


An accounting period scheme, also known as an accounting installment

scheme, refers to a scheme thatdivides a business activity into different

intervals, such as a period between January and December, or a period

between March and April of the year.

Key applications

Set up the enterprise's business activities in different periods of the

program.

Fiscal Period Scheme Main Operations Instruction

Step 1


35

Fill in the necessary information and click Save.

New: Click on the New button, enter the editing interface.

Step 2


36

The accounting period scheme supports editing, deletion, disable

function, clicking on the corresponding function button can carry

out corresponding operations. Note: Used fiscal period scenarios

cannot be deleted and can be deactived. The deactived fiscal

period scenario can be re-enabled.

Step 3


37

About Fiscal period

3.1.2 Fiscal Period


The accounting period, also known as the accounting installment,

refers to the enterprise's endless business activities divided into

several equal intervals, on the basis of continuous reflection, the

accounting and preparation of accounting statements, regularly

reflect the enterprise's business activities and results for a certain

period. Provides a flexible way to define accounting periods to

meet business management and accounting requirements.

Key applications

1. Support for modification of the fiscal period end date, the next

fiscal period starts automatically, allowingmultiple lines to be

modified at the same time, but the modification end date must

be greater than or equal to the period start date, less than the

end dateof the next period, otherwise saving is not allowed.

2. Support the accounting period type is month, quarter, half year,

support adjustment period, support adjustment period voucher

entry and management.


38

Digital Modeling→

Basic Data →

Public File→ Fiscal

Period

Step 1

Step 2

Fiscal period settings

If you would like to add the previous year's meeting period, click forward to add 鈕.

Note: The quarter of the fiscal quarter, the beginning month of the fiscal half year, and

the end month are not allowed to be modified and are automatically generated by the

system.

Select a period scenario and click the New Period button to make

new additions for future fiscal periods.

Fiscal Period Main Operation instructions


39

Step 1

Fiscal adjustment period setting

Step 3

Accounting Adjustment Period Tab Edit: Select an

accounting period for 2021, then click the tab for the fiscal

period adjustment period, and then click Add Line.

Select the row record to be deleted, click the delete button, and

after confirming the system prompt, delete the record.


40

Fill in the start and end dates of the adjustment period, and you can set multiple

adjustment intervals.

Move the mouse to the line of the whole period, click on the Delete. Note: During the

adjustment period selected, the adjustment period voucher cannot exist or the

deletion fails


41


A bank outlet is the actual place where the bank operates.

Key applications

Supports manual maintenance addition, deletion, and correction;

Digital Modeling →

Basic Data →Pubilc

File→ Bank Outlet

Bank Outlet main operations instruction

About Bank Outlet

3.1.3 Bank Outlet

Step 1


42

In the new interface, enter the necessary information and click Save.

It supports enable/disable/delete, and supports data addition, export, template

download, clicking the corresponding button to perform corresponding functional

To add: Click New.

Step 2


43

actions. The row button supports the deactivation, editing, and deletion of individual

records.

Note: When deleted, a reference check is made, the referenced data cannot be

deleted, and the page is prompted to delete the failed.


44


Enterprises define and manage the settlement methods of

banking, cash business, bill business and rebate business

according to management and business needs.

Key applications

Pay billing method supports new, new sub-classes, editing,

deactivation/enablement, deletion, and more.

Digital

Modeling →

Basic Data→

Public File

→Pmt Method

Payment Method Main Operations Instruction

About Payment Method

3.1.4 Payment Method

Step 1


45

Fill in the billing method name, code, etc. in the "New Billing Method" window (see

figure below), and then click the Confirm button to save.

Add a new

calculation

method: Click the

New button.

Step 2


46

On the billing method list, move the mouse over the

settlement method line that needs to establish a sub-class, and

the current focus line displays a line button, clicking on the line to

perform the action.

Step 3


47

About Customer Category

3.2.1 Customer Category

Step 1

3.2 Customer


Enterprises classify customers according to management or

business needs as a basis for statistics and management.

The system has a common classification in place.

Key applications

Supports new, new sub-classes, editing, deactivation/enabling,

deletion, bulk import, and more.

Digital

Modeling→ Basic

Data → Customer

→Customer

Category

Customer Category Main Operations Instruction

1

2

3

4


48

Step 2

Add a customer division: Click on the "New" button, fill in the

"New Customer Classification" window classification name,

code and other information (see figure below), and then click

the "OK" button to save.


49

Step 3

Step 4

The current leaf node line will display the Delete line button,

click the Delete button, delete the leaf node. Note: If the

category to be deleted is a multi-level classification, the leaf

classification for that category is deleted first, and then deleted

step-by-step from the bottom up.

When the mouse moves to the line where the customer category is

located, a line button appears to support editing, deactiving, moving

up, moving down, and so on.


50


Customer file is to maintain and manage customer information,

including customer basic information, qualification information,

invoice information, bank information, address information and

contact information.

Key applications

1. Manage the customer's basic information, qualification information,

invoice information, bank information, address information and

contact information.

2. Customer profile supports new, editing, batching,

enabling/deactivation, importing, exporting, deleting and

other functions.

3. Customer profiles support data rights control.

About Customer File

3.2.2 Customer File


51

Step 1

Enter the customer information in the "New Customers" page you open, and finally

click Save to save it.

Digital

Modeling→.

Basic Data→.

Customer→.

Customer File

Customer File Main Operations Instruction

To add new customers: Click on the "New" button.

Step 2

2

3

4

1


52

Step 3

Supports bulk of customer profiles and editing, deleting,

deactiving, and remitting of individual records. Note: Customer

profiles that have been used cannot be deleted.


53

In the list of customer profiles, click the Batch Modify button.

Step 4

In the list of customer profiles, select the records that need to be

modified, and if all do not need to be selected, select the full part

at the time of approval.


54

Select the approval range for selected records, set the batch field and the approval value,

and confirm the approval according to OK.

If all records need to be modified, the approval scope is all query records.


55


Enterprises classify suppliers according to management or

business needs as a basis for statistics and management.

Key applications

1. Vendor classification supports new, new subclasses, editing,

deactivation/enabling, deletion, bulk import, bulk export

capabilities.

2. Supplier classifications that have been used cannot be deleted.

Digital Modeling→

Basic Data →

Supplier→ Supplier

Category

Supplier Category Main Operations Instruction

About Supplier Category

3.3.1 Supplier Category

Step 1

3.3 Supplier

1

2

3 4


56

Fill in the category name, code, and more in the "New Supplier Classification" window

(see figure below) and click the Save button.

New suppliers:

Click on the

"New" button.

Step 2


57

On the vendor classification list, moving the mouse over the line

where the vendor classification needs to be established shows the

line button for new subclasses, deactivators, clicking the button

to perform the line operation. The upper right corner of the is

Import and Export, you can perform bulk operations.

On the vendor classification list, move the mouse over the

supplier, and the line will have diverse buttons. Note: Used

Supplier cannot be deleted.

Step 3

Step 4


58

About Supplier File

4.3.2 Supplier File


Supplier profile is the maintenance and management of supplier

information, including basic information such as supplier's

"management organization, supplier name" and business

information, as well as contact information, bank information, etc.

Key applications

1. New Supports the maintenance and management of basic

vendor information, contact information, banking, and more.

2. Supports new, editing, batching, enabling/deactivation,

importing, exporting, deleting, and more.


59

Step 1

Step 2

Enter the supplier information in the "New Suppliers" page you open, and click Save.

Digital

Modeling, →

Basic Data→

Supplier→

Supplier File

Supplier File Main instructions Operation

New Supplier: Click on the "New" button.

1

2

3

4


60

When the mouse moves to the line on the vendor list, a delete,

deactiv, and edited row button appears to support actions related to

a single record. At the top right of the list, there are also buttons that

support bulk batching, enabling, remitting, exporting, and deleting.

Note: Data that has already been referenced cannot be deleted.

Step 3


61

Features Describes

An enterprise bank account refers to an account that a company

holds, which is used for the enterprise's collection and payment

business. Corporate bank account data is controlled by

organizational permissions.

Key applications

1. Supports the maintenance of bank accounts, including Import,

delete, modification, and inquiry.

2. Supports the enabling and disabling of bank accounts

3. Supports the synchronization function of BOCHK online banking

accounts; Supports the synchronization of Other Bank Accounts

from iGTB.

4. Bank account files cannot be deleted after they are referenced.

About Bank Accounts

3.4.1 Bank Account

3.4 Enterprise Fund Account

Account


62

Digital

Modeling→ Basic

Data →Enterprise

Funds Acct→

Bank Account

Bank Account Main Operations Instruction

Step 1

Click the New Button to add a bank account manually.

Step 2

1

2

3

4


63

Enter the enterprise bank information and click Save.

Enable bank accounts: Check bank accounts, click Enable, Note:

Corporate bank accounts will not be available until they are

enabled.

Step 3


64

At the top right list of enterprise bank accounts, there are

buttons to perform Other Bank Account Query, IGTB Bank

Account Synchronize, enable, import, export, and delete, which

can be used to carry out the relevant bulk operation of the

enterprise bank account. In addition, on a record of one of the

corporate bank accounts in the list, a line button that enables,

edits, and deletes is displayed to support actions related to a

single record.

Step 4

BOCHK bank accounts are synchronized from iGTB and can be

viewed by clicking on Search. Note: If the user is not authorized

to do so, the company's data cannot be viewed. Click IGTB Bank

Account Synchronize to update the account information. Step 5


65

Other bank accounts registered in iGTB can be imported to

Accounting Cloud by clicking on Other Bank Account Query.

Select the company of the account in Parent Org column and

click Save to import the account to Accounting Cloud. Step 6


66


In addition to the funds in the bank account, enterprises will also

have cash reserves, which need to be managed in cash accounts.

Enterprise cash account data is controlled by organizational rights.

Key applications

Supports the maintenance of cash bank accounts, including

import, delete, modification, and inquiry.

Supports the enable and deactivity of cash bank accounts

Cash bank account files cannot be deleted after they are

referenced.

Digital

Modeling→ Basic

Data → Enterprise

Funds Account→

Cash Account

Cash Account Main Operations Instruction

About Cash Account

3.4.2 Cash Account

Step 1

1

2

3

4


67

After entering the cash account information of the enterprise, click Save;

New: Click to Add button, Note: Check coding, name

uniqueness.

Step 2

Enable Enterprise Cash Account: Select Enterprise Cash

Account and click Enable. Note: Cash accounts can only be

used on other documents when enabled.

Step 3


68

At the top list of enterprise cash accounts, there are buttons to

enable, remit, remit, and delete, which can be used to carry out

the relevant bulk operation of the enterprise bank account. In

addition, on a record of one of the enterprise cash accounts in

the list, the enable, edit, and delete line buttons are displayed to

support actions related to a single record.

Step 4

About Expense Item Category

3.5.1 Expense Item Category

3.5 Expense Item


69


The expense item category is to establish the classification of the

expense project file, and to set up the upper and lower

relationships for the classification, and to establish the file

category setting function of the tree structure.

Key applications

New fee item classification, establish the classification of the

superior and lower-level relationship.

Expense Item Category Main Operations instruction


70

Digital

Modeling→

Basic Data

→Expense

Item→ Expense

Item Category

Step 1

Add expense item classification: Click the Add button.

Step 2

1

2

3

4


71

Enter the fee item for additional information, click Save.

Support for editing, deactiving, enabling, deleting a single

expense item category: In the list, select a fee item class line, the

relevant line button is displayed, click the corresponding button,

you can do so. Note: If the expense item category is already in

use, it cannot be deleted.

In addition, bulk remittance and remittance operations are also

supported. Click on the export template, sink, EXCEL

exportbutton at the top right to do the relevant action.

Step 3


72

Click on the magnifying glass to make a query.

Step 4


About Expense Item

3.5.2 Expense Item


73

New item: Click the new button. Enter the information of the

expense item, click Save, note that the encoding will verify the

uniqueness.

Step 2

Expense items are the functions of entering expense project files

and maintaining and managing the contents of the archives.

Key applications

New fee project files, maintenance costs project files

Digital

Modeling→ Basic

Data → Expense

Item →Expense

Item

Expense Items Main Operations Instruction

Step 1

1

2

3

4


74

Support for the editing, enabling, and deletion of a single

expense item: In the list, select a fee item line, the relevant line

button is displayed, click the corresponding button, you can do

so. Note: If the fee item is already in use, it cannot be deleted.

In addition, the system also supports bulk remittance,

remittance, deletion operations. Click the corresponding button

at the top right to do the relevant action.

Step 3

3.6.1 User-defined File Settings

3.6 User-defined File


75


There are a large number of system files, such as customers,

materials, suppliers, etc., and in order to enhance the scalability

and flexibility of the system, enterprise-defined enterprise-owned

archives, i.e. User-defined File, need to be supported in order to

enhance the scalability and flexibility of the system.

Key applications

1. Custom profile settings at the enterprise account level.

2. Support for custom profile publishing to menus. That is, User-defined

File that require permission control.

User-defined File Main Operations Instruction

About User-defined File


76

New: Click New.

Step 2

Digital

Modeling→ Basic

Data →User-

Defined File

Settings

Step 1

3

2

1

4


77

Enter the information and click save it. Note: When saving, the proofreading code is

unique.


A custom archive settings node is a definition of the basic

properties of a custom archive. The User-defined File Maintenance

node is based on a defined custom archive that edits and

maintains its contents.

The Custom Archive Maintenance node maintains data for all

User-defined File, with a visible range of all User-defined File.

About User-defined File Maintenance

3.6.2 User-defined File Maintenance


78

Key applications

1. Customer Custom file maintenance support addition,

modification, deletion and query;

2. Support excel import;

Digital Modeling

→ Basic Data →

User Defined File

Maint

User-defined File Maintenance Main Operations Instruction

Step 1

Add: Select one of the files and double-click into the interface

where the file is content

Step 2

1

2

3

4


79

Click New;Note: Check for the uniqueness of the code at save time, and the

organization you belong to refers to the organization that the current operator has

permission to.

Once you have entered the information in your profile, click Save.


80

Support bulk enable, transfer, remit, delete operations: click the

corresponding action button at the top right of the list. In addition, it

also supports the deactivity, editing, deletion of a single record: move

the mouse to the row of the archive, will display the line button, click

the button to do the relevant wipe in.

Note: Referenced data cannot be deleted.

Step 3


81

4.1 UI template


In the management of UI templates, the current version of UI

templates supports enterprise account-level templates and

organization-level accounts, enterprise-level accounts are tenant-level

templates, can copy system preset templates, set to default, set to

system preset templates, delete templates and other actions, and for

system preset templates can only be copied and configured, for tenant

templates can be deleted, edited and other operations.

Key applications

Support enterprise account-level templates for configuration,

setting defaults, deletions, previews, and so on.

About UI template

4. Templates


82

In the case of receivables, in the navigation bar on the left, select the

functionality of other receivables, and on the right, a template for

other receivables is displayed. Step 2

Digital

Modeling→

Basic Data → UI

Templet→ UI

Templet

UI Templet Main operations Instruction

Step 1


83

Mouse to the upper right corner without a blue marker square,

display the configured button, click the button. Step 3

In the detailed area of other Receivables, add a column for an

expense item. Start by selecting a tab for the other A/A details, and

the table displays the column for the corresponding tab. In the table,

the expense item bar is checked to show, click OK.

Note:1. If the bar requires the user to enter, it also needs to be

checked where it must be lost.

2. If the column does not appear, uncheick whether or not to

display it.

Step 4


84

In the function of A Receivables, go to the details page of other A Receivables, and the

expense item column is visible.

In the configuration interface of the UI template, select the tab for the

other A/P details, select the fee item, click Move Up until the

corresponding serial number of the fee item is 1, click OK. Step 5


85

In the A Receivables function, go to the details page of other receivables, and the expense

item column is the first position on the left.


86


Print Templates Primarily address the different types of printing that

users need in business applications that can be printed by template.

Key applications

Supports editing, deleting, and assigning print templates.

Digital

Modeling→

Templates→

Print Template

→ Print

Template

Print template Main Operations Instruction

About Print Template

4.2 Print Template

Step 1


87

Click OK.

In the case of receivables, select the receivables on the left, display

the receivables on the left to print the template, click copy. Note: The

system default template cannot be modified, copy a new template for

modification.

Step 2


88

Mouse over the new mode, click the edit button to enter the clip

interface.

Step 3


89

The document template shows the area, adjusts the position of the move bar, the name of the

column, the size of the column, and so on.

A data area that provides all the items that can be displayed on the print template.

Column properties, including the border of the bar, page settings, and so on.

Feature area, including overall page settings, action undo, and location-moderate

functionality.

Modify item one: Change the title of the document to Invoice.

In the area of the template, double-click the A Receivables title to go

to the edit page.

Step 4


90

Once modified, click the OK button.


91

Expand the area of the main table of the document and add the

opening date bar to the print template. The column format of the

billing date is modified to left alignment, center row center, black, a

song,10 font, no border.

In the area of the template, double-click on the border of the main

table, check the entire area of the main table, display the border of

the white dot when selected, and display the properties of the main

table area to the right, changing the height to 4

Drag the billing date to a blank space in the template area and adjust the position and size of

the bar.

Step 5


92

Step 6

The column format of the billing date is modified to be left-aligned, centered, black, a

song,10 characters, with no borders.

Select the column for the neutral account for seven days, and adjust the format in the area of

the left column property.

The format operation related to the common functions of the function button is as follows, in

addition, the mouse moves to the button, there will be buoy display button function.

Undo button Cut button Copy button Delete button Format brush

button

In the data area on the left, click control items, drag the header to the

template area on the right, and place it above the header area, where

the header area is increased.


93

Select Chinese drag to the template area and set the content to 2020-01. Select Drag the

picture to the header area and upload the LOGO image to resize and position as needed.


94

Modify Item 4: Footer content adjusted to: source accounting cloud,

printer, print time, current number of pages / total number of pages.

Click on the data, design the footer using the system data, and drag

Chinese the control selection to the footer area to add the contents of

the source accounting cloud.

Step 7


95

Step 8


Login logs, provides log information such as querying user login

time, sign-out time, IP, etc.

Save all adjustments.

About Login Log

5. System Management

5.1 Login Log


96

Digital

Modeling→

System Mgmt→

Login Log

Login Log Main Operations Instructions

Step 1

View the log.

Step 2

1

2

3

4


97

5.2 Operation Log


Supports operation log management and provides all operational

log information for related functional nodes.

Digital Modeling→

System Mgmt→Log Mgmt→ Operation Log

Operation Log Main Operations Instruction

About Operation Log

Step 1


98

View the log.

Step 2

1

2

3

4


99

Digital Modeling

→System Mgmt

→Log Mgmt

→business Log

Business Log Main Operations Instruction

About Business Log

Step 1


Supports operation log management and provides all operational

log information for related functional nodes.

5.3 Business Log

View the log.

Step 2

1

2

3 4


100


101

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