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ManagementofInternationalHealthandSafety

Element2:HealthandSafetyManagementSystems- PLAN

LearningOutcomes

• Outlinethekeyelementsofahealthandsafetymanagementsystem.

• Explainthepurposeandimportanceofsettingpolicyforhealthandsafety.

• Describethekeyfeaturesandappropriatecontentofaneffectivehealthandsafetypolicy.

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KEYELEMENTSOFAHEALTHANDSAFETYMANAGEMENTSYSTEM

UnitIGC1:Element2.1

ILO-OSH2001SafetyandHealthManagementSystem

FollowsthePDCAcycle:• Plan– whatyou’regoingtodo.• Do– it!• Check– thatwhatyou’redoingisworking.• Act– ifwhatyou’redoingisn’tworkingaswellasitshould.

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SafetyManagementSystem

TheILO-OSH2001SafetyManagementSystem

KeyElementsofILO-OSH2001

Wewillcoverthisinmoredetailinaminute…– Policy.– Organising.– Planningandimplementing.– Evaluation.– Actionforimprovement.– Audit.

• Thesystemshoulddevelopovertimetoensurecontinualimprovement.

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KeyElementsofILO-OSH2001Policy:– Clearstatementofcommitmenttohealthandsafety.– Alltheplanningdoneaswrittendocumentwhichhasdifferent

sectionslikestatementofintent,organisingsection&arrangementsection

Organising:– Allocationofresponsibilitiestoachievesafetyculture(4C’s)like

communication,cooperation,control(IITS)&competence&detailedarrangementstomanageH&Sisimplemented

Planningandimplementing:– Properplanning&executionofprocedures.Settingofstandards&

targets,riskassessments,JSA,SSOWsprepared&trainedtoworkersalongwithotherspecificarrangements.

Evaluation:– Proactive&reactivemethodstomonitorandreviewtheeffectiveness

ofthearrangements.Actionforimprovement:– StepstocorrectissuesfoundinthereviewAudit:– Independent,criticalandsystematicreviewofthemanagementsystem.

OHSAS18001:TheOccupationalHealthandSafetyManagementSystemStandard

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End-of-SectionQuiz

WhatarethekeyelementsoftheILO-OSHhealthandsafetymanagementsystem?

PURPOSEANDIMPORTANCEOFSETTINGPOLICYFORHEALTHAND

SAFETY

UnitIGC1:Element2.2

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KeyElementsofaH&SPolicy

Healthandsafetypolicyisusuallyfoundinthreeparts:1. StatementofIntent

What isgoingtobedone.

2. OrganisationWho isgoingtodoit.

3. ArrangementsHow they'regoingtodoit.

• Statementofintent–AnA4sizedocumentwhichisclearstatementofcommitmentofmanagementtowardshealthandsafety–Givesaims&objectives

• Organisingsection–Rolesandresponsibilitiesforhealthandsafetyofemployeeatalllevelsintheorganisation

• Arrangementsection–TwotypesofarrangementstomanageH&S–GeneralarrangementslikeproceduresforRiskassessments,PTW,Emergencyprocedures,SOP,SSOW,Accidentinvestigationetc–Specificarrangementslikeproceduresofworkatheight,confinedspace,loneworking,hotworketc

ContentsofPolicy

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• Itshowsmanagementcommitment• Itgivesanauthoritytothepolicy• Itgivesresponsibilitytothemanagement

Topmanagementsigningthepolicy

WhyHaveaWrittenPolicy?

Legalcompliance.

Meetmanagement-systemsstandards(ILO-OSH2001,OHSAS18001).

Clearcommunication.

Continuousimprovement.

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• Anoutlineoftheorganizationalapproachtowardssafety• Aimsandobjectives• ManagementCommitment• Riskassessment• Communicationandconsultation• Compliancewithlegalobligations• Interestedparties• Monitoringandevaluation• Adequateresources• Adequatetraining• Rolesandresponsibilities

• Continualimprovement&Regularreview

• Signedanddatedbythemostseniorperson

ContentsofStatementofIntent

DeclarestheManagementsCommitmentPieceofInternalLawTosetclearroles&responsibilitiesComplieswithLegalRequirementToestablishorganizationandproceduresToestablishaimsandobjectivesTocontinuallyimprove

Purposeofsettingsafetypolicy

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HealthandSafetyPolicy

Animportantdocument:

• Thefoundationstoneforgoodhealthandsafetymanagementinanorganisation.

• Setsouttheorganisation’saims.

• Identifieswhoisresponsibleforachievingtheseaims.

• Stateshowtheaimsaretobeachieved.

• Specifictoeachorganisation’srequirements.

(Nottobeconfusedwith“Policy”intheH&Smanagementsystemmodel.)

GroupDiscussionPoint

Whymightthehealthandsafetypolicyoftwoorganisationsbedifferent?

Whyisn’tthereaprescribed,“onesizefitsall”approachtodevelopingapolicy?

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End-of-SectionQuiz

1. Whyisanorganisation’spolicysoimportant?

2. Whymighttwoorganisationsdoingsimilarworkhavedifferentpolicies?

KEYFEATURESANDCONTENTOFAHEALTHANDSAFETYPOLICY

UnitIGC1:Element2.3

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GeneralStatementofIntent

• Settingoverallaimsandobjectives.

• Complyingwithlaw.

• Achievingstandards.

• Remindsworkersatalllevelsoftheirresponsibilities.

• Signedanddatedbythemostseniorperson.

• Regularreview.

“SMART”Objectives

• Specific - clearlydefined,precise.

• Measurable - towardsatarget,quantified.• Achievable - itcanbedone.

• Reasonable - withintimescale,andresources,• Time-bound - deadline,timescale.

E.g.reviewall48riskassessmentswithina12-monthperiod.

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• Toindicatemanagementcommitment

• Tomotivatetheworkforcesoastoachievetheobjective

• It’sanevidenceduringthemonitoring,reviewandaudit

• It’sanintegralpartofcontinualimprovement

Targetsareimportant

Targets&objectives• ReduceAccidents rate• Reducerateofprosecutions.• Reviewofriskassessments• Reducingtherateofinsurancepremium• Reducedsicknessabsence.• Reductionincompensationclaims.• Improvereportingofaccidents.• Improvethenumberofsiteinspections• Increasenumberoftrainingprogramsin

healthandsafety.• Improveauditscores.

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“SMART”Objectives

Itwillbeimportanttoconsider:• Whoisgoingtosettheobjectives.• Howobjectiveswillbesetateachfunctional

level.• Legalandotherrequirements.• Hazardsandrisks.• Technologicaloptions.• Financial,operationalandbusiness

requirements.• Viewsofinterestedparties.

GroupDiscussionPoint

Targetsmaybeincludedinthestatementofintenttoshowcommitmenttoimprovement.

Whattargetscouldbeincluded?(Generalexamplesonlyneeded)

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OrganisationSection

HealthandSafetyOrganisationChart

OrganisationSection

• Outlinesthechainofcommandforhealthandsafetymanagement.

• Identifiestherolesandresponsibilitiesofstaff.

• Usuallyincludesanorganisationalchartrelatingtohealthandsafety.

• Showslinesofcommunicationandfeedback.

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OrganisationSection

Definesresponsibilitiesfor:

TheCEOorMD– ultimatelyresponsibleandaccountable.

Management– responsibleforday-to-daymanagement.

Allemployees– responsibleforactingsafely.

Competentpersons– firstaiders,firemarshals,etc.

Specialisthealthandsafetypractitioners– responsibleforprovidingadvicetosupportmanagementandemployees.

ArrangementsSection

• Describeshowthingsaredone.

• Detaileddescriptionofpoliciesandprocedures.

• Usuallyalongdocument.

• Oftenseparatefromthepolicydocument.

• Uniquetoeachorganisation.

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ArrangementsSectionGeneralarrangements

• Carryingoutriskassessments.

• Information,instruction& training.

• Compliance&monitoring

procedures

• Accidentrecording&investigation.

• Consultationwithworkers.

• Developingsafesystemsofwork.

• Welfareandfirst-aidprovision.

• Firesafetyandprevention.

• Emergencyprocedures.

• Loneworking.

• Noise.

• Vibration.

• Hazardoussubstances.

• Controlofcrowds.

• Transportrisks.

• Wastedisposal.

Specificarrangements

IndividualActivity

Canyouthinkofanyotherspecifichealthandsafetyhazards?

Writedownasmanyasyoucanthinkof,whichyoubelieveshouldbeincludedintheArrangementsSectionofaHealthandSafetyPolicy.

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ReviewingthePolicy

Somereasonsforreview:

Changesin:

- Keypersonnel.

- Managementstructure.

- Ownership.

- Processes.

- Technology.

- Legislation.

Incident.

Enforcementaction.

Afteraudit.

Afterworkerconsultation.

Passageoftime,e.g.annually.

InternationalStandardsforPolicy

Article14ILORecommendationR164

Requiresemployerstosetdowninwriting,policyandarrangementsforhealthandsafetymanagement:

• Wherecircumstanceswarrantit.

• Inareadily-understoodlanguageormedium.

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End-of-SectionQuiz

1. Whatarethethreekeypartstoahealthandsafetypolicy?

2. Whattypeoftargetsmightbereferencedinthepolicy(andwhere)?