IFTA/IRP Joint Session Encouraging Cooperation Between IRP

and IFTA Processes

Joy Prenger, Missouri

Mary Jo Pointer, Missouri

Introduction

As administrators, we are constantly looking for ways to save time, energy, and resources

One means of doing this is to foster greater cooperation between IFTA and IRP processes, which are similar in nature including other motor carrier programs.

Missouri

Executive Order – March 19,2001– Develop a common registration process among

the four state agencies– Provide an Internet registration application to be

accessible through the common process developed by the agencies

– Develop a plan toward the ultimate consolidation of the state agencies

– Develop a single motor carrier services office in Jefferson City

Missouri

July 11, 2002• Missouri Highway Reciprocity Commission• Division of Motor Carrier and Railroad Safety• Overdimension and Overweight Permit Section• Hazardous Waste Transporter and Waste Tire

Programto

Missouri Department of Transportation – Motor Carrier Services Division

Statutory Authority

Missouri RSMo 226.008 – August 28,2003

Highway and Transportation Commission shall have

responsibility over:– Licensing, supervising and regulating motor carriers

Transportation of passengers, household goods, housemovers and other property

Transporting hazardous waste and permitting waste tire haulers

Compliance by motor carriers with applicable requirements relating to safety

– Safety Audits, Compliance Reviews, New Entrant, Educational Contacts

Statutory Authority cont.

– International Registration Plan– International Fuel Tax Agreement– Permitting of Overdimension/overweight vehicles

Further:– Transferred employees

Highway Reciprocity Division of Motor Carrier and Railroad Safety

Memorandom of Understanding

Department of Revenue– IRP and IFTA audits

DOR conducts required compliance audits as mandated DOR has access to HRC mainframe

– General Registration System access

Department of Economic Development– Mainframe support– Assistance in data conversion to new system

Department of Natural Resources– Hazardous Waste Transporter License– Waste Tire Transporter License

Fees collected transmitted to DNR

Motor Carrier Services Organizational Chart

B a rba ra H ag ueS p e c ia l P ro je c ts C o o rd in a to r

T ra nsp orta tio n E n fo rce m e n t In ves tiga to r22

S e n io r T ra n sp o rta t io n E n fo rcem e nt In ve s tiga to r13

T ra nsp o rta tion E n fo rcem e nt In ve s tiga tion s S u p e rv iso r8

S e n io r M o to r Ca rrie r S p e c ia list2

T ra n sp o rta tio n P rog ra m M a na g er3

B e n G oo d inE n fo rce m e n t A d m in ista to r

P e rm it A g e n t5

In te rm ed ia te P e rm it A ge n t21

S e n io r P erm it A g e n t3

M o to r C a rrie r C o m p lian ce S up e rv iso r3

M a ry Jo P o in terM o to r C a rrie r M a n a g er

M o to r C a rrie r S erv ice s A ss is ta n t5

S e n io r M o to r C arrie r S erv ice s A ss is ta n t3

M o to r C a rrie r A cco un t T e ch n ic ian3

In te rm e d ia te R e so u rce M an a ge m en t A n a lys t - 1T ra n sp o rta tio n C o m p lia nce S up p ort S u pe rv iso r - 1

A ccou n ting S erv ices S u pe rv iso r - 1

Ja ck D a ytonM o to r C a rrie r M a n a g er

J an S koubyD ire c to r

Missouri – Current Business

IRP and IFTA exist separately in a single mainframe system

IRP and IFTA audits are performed from information downloaded to D B software. Audited data re-entered into mainframe system

Operating Authority and OD/OW reside in separate mainframe systems

Accounting functionality is a mixture of mainframe and office application process

Missouri – Consolidation Implementation

One Facility- February 7, 2005 Class Room Cross Training Hands On Training Revising Rules and Regulations

– MCS Advisory Committee– OD/OW Task Force

Missouri – Additional Projects

Single web-based system for all programs with a common carrier account

Internet Protocol Phone system installed– Future integration with the web-based system

Industry Education

Home Page

Customer Search

Customer Profile

Carrier Activity

Login Screen

Common Carrier Screen

Form of Business

IRP Inquiry Menu

Fleet Inquiry

Mileage Inquiry

Audit Menu

IFTA Main Menu

IFTA Return

IFTA Return cont.

Beyond Cooperation between IRP and IFTA

Encourage jurisdictions to look beyond these two programs– Public protection– Increased compliance– Safer trucking transportation– Reduces burdens/better customer service– Increase revenue– Increase partner relationship

Overdimension/Overweight Permits

Operating Authority

Single State Registration System

Insurance Procedures Menu

CVIEW

Carrier Detail View

Advantages for the Motor Carrier

Assured compliance in all areas Elimination of duplicated information Training in all programs Ability to deal with one office One payment for all programs

California

• IFTA is administered by the Board of Equalization (BOE)

• IRP is administered by the Department of Motor Vehicles (DMV)

California

California

California

People of theState of California

Executive Director

State Board of Equalization

Chief Fuel Taxes Division

Motor Carrier Section

Deputy DirectorSpecial Taxes

Fuel Industry Section

Diesel, Gasoline, andAlternative Fuels Tax

Administration

IFTAIFTA Enforcement

California

• The California Commercial Vehicle Operations Strategic Business Plan (1999) recommended investigation of the reorganization and/or consolidation of organizational responsibilities

• No action was taken on the recommendation• The California Performance Review under

Governor Schwarzenegger did not recommend consolidation of BOE with any other agency

California

• DMV and BOE maintain separate databases• BOE participates in the Regional Processing

Center• The California Highway Patrol enforces IRP• BOE enforces IFTA• BOE is a revenue agency• Tax laws administered by BOE have extensive

language on audits, assessments and appeals

California

• California’s Motor Vehicle Code does not have extensive language on audits, assessments and appeals

• DMV handles many aspects of interstate carrier operations in addition to IRP (CDLs, insurance, medical cards, etc.)

• Notwithstanding, DMV and BOE are working cooperatively to find common ground in the audit of carriers and registration of carriers