A. CALL TO ORDER

J\IINUTES

WEST L.\S VEGAS BOARD OF EDUCATION

REGUUR BOARD J\IEETING

OCTOBER 10, 2019

Official minutes of the regular meeting of the West l,as Vegas Board of Education, held October 10, 2019, at the Board Room of the Donaldo A. Martinez Administration Building, 179 Bridge Street, Las Vegas, New Mexico. Chainnan Maivin Martinez called the meeting to order at 6:00 p.m.

B. ESTABLISH QUORUM

All Board members were present as follows: Ambrosio Castellano (via Skype) , Linda Montoya, Patrick Marquez, Christine Ludi, and Mal\•in Martinez. Superintendent Christopher Cutierrez was also present. Chairman Martinez noted that a quorum was present and proceeded with the meeting.

C. PLEDGE OF ALLEGIANCE

Chairman Martinez led the Board and audience in reciting the Pledge of Allegiance and saluting the New Mexico Flag.

D. APPROVAL OF AGENDA

Mr. Marquez moved, and Ms. Montoya seconded, to approve the agenda a~ presented. The motion carried unanimously.

E. APPROVAL OF MINUTES - REGUUR BOARD MEETING, SEPTEMBER 12, 2019; AND SPEClAL BOARD MEETING, SEPTEMBER 26, 2019

Ms. L,udi moved, and Ms. Montoya seconded, to approve the minutes of the regular board meeting, held September 12, 2019; and the special board meeting, held September 26, 2019. The motion carried unanimously.

F. PUBLIC COJ\IJ\IENT (LJJIIITED PUBLIC FORUM; RESTRICTED TO AGENDA ITEMS ONLY)

No questions, comments, or concerns were expressed during this item of the agenda.

G. PRESENTATIONS J. UPDATE ON FACILITY DEDICATIONS 2. ATHLETIC UPDATE - J\IS. VALERIE VILLA-LOPEZ 3. OTHER

l. Update of Facility Dedications. Superintendent Gutierrez informed the Board that letter colors and sizes are being considered for the West Las Vegas High School Track and Field dedication in honor of Mr. Leroy "Carro" Am1ijo, with the area power washed in preparation for installation, weather permitting, starling on Monday, Ocl.ober 14. With regard to the West Las Vegas Middle School Gymnasium dedication in honor of Mr. Jerry Flores, a quote for the lette11ng is being secured, with installation proposed for the south end of the building.

2. Athletic Update. On behalf of Ms. Valerie Villa-Lopez, Athletic Director, Superintendent Gutierrez presented lhe following athletic update: a) ESports position has been posted, with practice starting at the end of November and competitions beginning in January; b) Girls Soccer defeated Roberlson I ligh School (RHS) yesterday, 3-2, and will play again at RIIS on Wednesday, October 16, with everyone encouraged to attend; c) next week's volleyball game against Santa Fe Indian School has been rescheduled to the following week due lo a shortage of oflicials; d) the football game against RHS will take place on Saturday, November 2, at 12:00 p.m., at RHS; e) Girls Volleyball lost to RHS on Tuesday, but played with heart and in unily and will play again at home on October 31, starting at 4 p.m.; and f) Boys Soccer tied with Questa on October 8 and will host St. Mike's tomorrow at 4 p.m. Superintendent Gutierrez shared correspondence regarding positive feedback from Official Danny Lujan regarding lhe recently held WLV Middle School football game against Carlos Vigil Middle School. Chairman Martinez stressed the importance of prepa1ing the gymnasiums for winter sports.

3. Other. Superintendent Gutierrez introduced his administrative staff: Rosemarie Salinas, Valley Elementary/Middle School Principal; Thomas Sanchez, \VL\I Middle School Principal; Christina Gonzales, Don Cecilio Martiner/ Union St. Elementary Principal; Delbert Saavedra, Luis E. Annijo/fony Serna Jr. Elementary Principal; Juan Montano, School Resource Officer; Angelo Archuleta; WLV High School Principal; Eddie King, Special Services Director; Loretta Salazar, Transportation Direclor; Jerry MaeslM, l'l!ciliLies Manager; and Elaine Martinez-Gonzalez, Federal Programs Coordinator. At Ms. Ludi's request, Superintendent Gutierrez also introduced Mr. Quin lin Leger, new WLV Middle School Music Instructor.

H. REQUEST FOR FINANCIAL ASSISTANCE BY WEST LAS VEGAS HIGH SCHOOL CHOIR DEPARTMENT FOR 2019-20 CHOIR ACTMTIES

Upon the recommendation of Superintendent Gutierrez, and as presented by Mr. Amell Arellanes, WLV High School Choir/fheatre/Sign Language Instructor, Ms. Montoya moved, and Ms. Ludi seconded, to approve the request for financial assistance, as the budget allows, by the West Las Vegas High School Choir Department for 2019-20 choir activities. The motion carried unanimously, with Chairman Martinet commending Mr. Arellanes for his dedication to the district in light of the fact that Mr. Arellanes plans to retire at the end of the school year.

I. INTRODUCTION OF STUDENT SCHOOL BOARD J\IEJ\IBER

This item of the agenda was covered after Item J., due lo the late arrival oi the student school board member. Mr. Angelo Archuleta, West Las Vegas High School Principal, introduced Savannah Gallegos, West Las Vegas High School Junior, as the re.cently selected student school board member, with the Board welcoming Savannah and explaining the expeclalions of the posilion. A swearing-in ceremony will be conducted during the Board's regular meeting in November.

Before proceeding to Item J., Mr. Archuleta introduced Mr. Rick Bustos, WLV High School Principal.

J. EXECUTIVE/CLOSED SESSION TO DISCUSS THE FOLLOWING MATTERS I. MATTERS SUBJECT TO THE ATTORNEY-CLIENT PRIVILEGE PERTAINING TO THREATENED

OR PENDING LITIGATION IN WHICH THE BOARD AND SUPERINTENDENT ARE OR ~l.\Y BECOME PARTICIPANTS (REVIEW/DISCUSSION OF ARBITRATION REQUt:ST), AS PERM.ITTED BY SECTION I0-15-l(H)(7) OF THE OPEN MEETINGS ACT, NJ\ISA 1978

2. LIJ\IITED PERSONNEL MATTERS (EMPLOYEE REQUEST FOR EXTENSION OF LEAVE OF ABSENCE WITHOUT PAY UNDER POLICY G-2900) AS PERMITTED BY SECTION 10-15-l (H)(2) OF THE OPEN MEETINGS ACT, NMSA 1978

Ms. Ludi moved, and Ms. Montoya seconded, to retire into executive/closed session al 6:24 p.m., to discuss the following matters: I) matters subject to the attorney-client privilege pertaining to threatened or pending litigation in which the Board and Superintendent are or may become participants (review/discussion of

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arbitration request), as permilted by Section 10-15-l (H)(7) of the Open Meetings Act, NMSA 1978; and 2) limited personnel matters (employee request for extension of leave of absence wilhout pay under Policy G-2900) as penn itted by Section l0-l5-l(H)(2) of the Open Meetings Act, NMSA 1978. Board roll call: Ambrosio Castellano, yes; Linda Montoya, yes; Patrick Marquez, yes; Christine Ludi, yes; and Marvin Martinez, yes. The motion carried unanimously.

K. RETURN TO PUBLIC SESSION AND TAKt; FORMAL ACTION, IF ANY, REGARDING THE MATTERS SPECIFIED IN ITEM J. OF THIS AGENDA AND DISCUSSED BY THE BOARD ANO SUPERINTENDENT IN EXECUTIVE SESSION

Mr. Marquez moved, and Ms. Ludi seconded, to reconvene hack into open session from executive/closed session at 6:59 p.m., after discussing the following matters: l) matters subject to the attorney-client privilege pertaining to threalened or pending litigation in which the Board and Superintendent are or may become participant~ (review/discussion of arbitration request), as pem1itted by Section 10-15-1(11)(7) of the Open Meetings Act, NMSA 1978; and 2) limited personnel matters (employee request for extension of leave of absence without pay under Policy G-2900) as pennitted by Section 10-l5-l (H)(2) of lhe Open Meetings Act, NMSA 1978, with no action being taken du,i ng executive session. Board roll call: Ambrosio Castellano, yes; Linda Montoya, yes; Patrick Marquez, yes; Christine Ludi, yes; and Marvin Martinez, yes. The molion carried unanimou&ly.

Chainnan Martinez noted for the record lhat only lhose matters specified in the motion for closure of the meeting were discussed by the Board in executive session; that no other matters were discussed by the Board.

Ms. Montoya moved, and Ms. Ludi seconded, to approve the FMLA extension request of Mr. Paul Carcia through May 23, 2020. Board roll call: Ambrosio Castellano, yes; Linda Monloya, yes; Patrick Marquez, yes; Christine Ludi, yes; and Marvin Martinez, yes. The motion carried unanimously.

L. ACCEPTANCE OF DONATION UY WEST LAS vt;GAS HIGH SCHOOL CLASS OF 1979

Upon the recommendation of Superintendent Gutienez, Mr. Marquez moved, and Ms. Montoya seconded, to accept the donation of a metal picnic table by the West Las Vegas High School Class of 1979, as presented by Ms. Cindy Armijo and Ms. Loretta Salazar, \VLVHS Class of 1979 representatives, who recapped the class-reunion activities and silenl auction, which raised the funding for the donation. The motion carried unanimously.

M. DISCUSSION ON CLARIFICATION OF SCHOOL COLORS

Ms. Ludi explained that many individuals have commented both positively and negatively regarding the utilization of black in the school's colors. Green and gold are the traditional colors, with Ms. Ludi stressing the importance of defining the exact shades of these colors and noting that she is not against the utilization of black as an accent color. Ms. Montoya echoed Ms. Ludi's sentiments, with Mr. Marquez and Mr. Caslellano encouraging the Football Team members who attended the meeting to express their viewpoint on the matter to not let this discussion impede them from focusing on their remaining games. Isaiah Dean spoke on behalf of the West Las Vegas High School football Team, noting that black is not being proposed as a main color hut rather as an accent to the green and gold that helps the team members feel better. Isaiah noted that the team respects tradition and the school colors. Ms. Ludi would like some type of compromise reached, noting that in the Athletic Handbook from 1990 designated that only 30 percent of uniforms could be another color other than green and gold, proposing that a committee be formed to define lhe exact shades of green and gold. Mr. Angelo Archuleta, WLV High School Principal, and Mr. Adrian Gonzales, Head Football Coach, defended the football Team's use of the black in its uniforms. Mr. Caslellano clarified that lhe Board is nol here to dictate but must take into consideration everyone's opinions, with Ms. Ludi stressing that the concern is not aimed specifically with the football team.

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Prior to proceeding to Item N., Mr. Marquez left the meeting at 8:00 p.m.

N. HEAD START AND EARLY HEAD START REPORTS/UPDATES (I NCLUDING DIRECTOR PROGRAl"I I NFO~l.\TION REPORT AND FACILITIES), ANO FORMAL ACTION ON HEAD START AND EARLY HEAD START MATTERS - MR. JOSEPH GRIEGO 1. HEAD START AND EARLY HEAD START USDA J\IEAL COUNT REPORTS 2. HEAD START AND EARLY HEAD START ENROLLMENT REPORT 3. HEAD START Ai'ID EARLY HEAD START NON-FEDERAL SHARE (IN-KIND) REPORT 4. HEAD START RECOJ\1MENDATIONS FOR HIRE (CUSTODIAL/JIIAINTENANCE AND CO-

TEACHER)

On behalf of Mr. Joseph Griego, Head Start Director, Ms. Annette Maestas, Head Start Specialist, presented an update on the He.1d Start and Early Head Start programs and peLllioned Lhe Board for approval of the items as listed on the agenda. Upon the recommendation of Superintendent Gutierrez, Ms. Ludi moved, and Ms. Montoya seconded, to approve the following Head Start and Early He.1d Start matters, pending Policy Council approval: 1) Head Start and Early Head Start USDA Meal Counl Reports for the month of September, 2019; 2) Head Start and l;:arly Head Start EnrollmenVAttendance Report for the month of September, 2019); 3) Head StarVEarly Head Start Non-Federal Share (In-kind Report); and 4) He.1d Start recommendations for hire of Ms. Jessica Ortiz, !lead Start Co-Teacher (condition of employmenl contract), Mr. Frank Montano, Head Start Co-Teacher (condition of employment contract), and Mr. David Lopez, Maintenance/Custodian. The motion carried unanimously.

O. FORMAL ACTION ON POLICY ADVISORIES 1. NO. 198 - GCH - PROFESSIONAL STAFF ORIENTATION 2. NO. 199 - GDH - SUPPORT STAFF ORJENTATION 3. NO. 200 - IJNDB - USE OF TECHNOLOGY RESOURCES IN INSTRUCTION 4. NO. 201 - JICD/JICD-R/JICD-E - STUDENT HARASSMENT/BULLYING/CYBERBULLYING

PREVENTION 5. NO. 202 - JK - STUDENT DISCIPLINE

Upon the recommendation of, and as presented b)', Superintendent Gutierrez, Ms. Ludi moved, and Mr. Castellano seconded, to approve the following Policy Advisories: 1) No. 198 - GCH - Professional Staff Orientation; 2) No. 199 - GI)(-! - Support Staff Orientation; 3) No. 200 - IJNDB - Use of Technology Resources in Instruction; 4) Ko. 201 - JICD/JICD-R/JICD·E • Student HarassmenVBullyingiC)'berbullying Prevention and; 5) No. 202 - JK - Student Discipline. The motion carried unanimous!)'. Discussion held during this item of the agenda led Mr. Castellano to request a le!!al memo regarding cell phone confiscation and the use of drug-sniffing dogs, which Superintendenl Gutierrez will provide during the next regular Board meeting.

P. ACCEPTANCt~ OF SHEKINAH NETWORK DONATION OF BROADBAND WIRELESS INTERNET DEVICES AND SERVICE

Upon the recommendation of, and as presented b)', Superintendent Gutierrez, Ms. Montoya moved, and Ms. Ludi seconded, to accept the Shekinah Network donation of broadband wireless intemet devices and service, which, as explained b)' Superintendent Gutierrez, will be provided free of charge on a yearly basis and with Superintendent Gutierrez attempting to secure the same type of donations from AT&T & Verizon. The motion carried unanimously.

Q. FORMAL ACTION ON 2019-20 PREVENTIVE MAINTENANCE PLAN - MR. JERRY MAESTAS

Upon the recommendation of Superintendent Gutierrez, Mr. Castellano moved, and Ms. Montoya seconded, to approve the 2019-20 Preventive Main tenance Plan, as presented by Mr. Jeny Maestas, Facilities .Manager. The motion carried unanimously.

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R. RATIFICATION OF REQUEST FOR OUT-OF-STATE TRAVEL BY MR. MICHAEL TENORIO TO A'ITEND WYMAN'S TEEN OUTREACH PROGRAM TRAINING OF TRAINERS, SEPTEMllER 15-20, 2019, AT ST. LOUIS, MISSOURI

Upon the recommendation of, and as presented by, Superintendent Gutierrez, Ms. Ludi moved, and Ms. Montoya seconded, to ratify approval of the request for out-of-state travel by Mr. Michael Tenorio to attend Wyman's Teen Outreach Program Training of Trainers, September 15-20, 2019, at St. Louis, Missouri. The motion carried unanimously.

S. FORMAL ACTION ON SALE OR LEASE OPTIONS FOR SAN GERONIMO PROPERTY

Superintendent Gutierrez provided the Board with documentation specifying that the district cannot donate property to any private en lily or nonprofi t and board approval is required on any lease thal is over five years in length or for an amount in exce$S of $25,000. Superintendent Gutierrez recommended to lease the San Geronimo property to the San Geronimo Land Grant for a period of 10 years in the amount of Sl per year so long as the lessee provides insurance on a yearly basis. Mr. Castellano made a motion to this effec t; however, Chairman Martinez voiceo his concern over the length of the lease, which led Superintendent Gutierrez to make a new recommendation. Upon the recommendation of Superintendent Gutierrez, Ms. Montoya moved, and Ms. Ludi seconded, to pursue lease options for the San Geronimo property with the San Geronimo L1nd Grant, with the lease to be presented to the Board for formal action at its next regular meeting. The motion carried unanimously.

T. REVIEW OF AMENDED BOARD POLICY BOA (B-0900) - BOARD ORGANIZATIONAL MEETING

Superintendent Gutierrez presented the Board with amended Board Policy BDA (B-0900), Board Organizational Meeting, for its review, with formal Board action to be sought at the Board's next regular meeting.

l). FINANCE COMMITTEE REPORT AND FORMAL ACTION ON BUDGETARY MATTERS 1. GENERAL FUND AND STUDENT ACTMTY ACCOUNT EXPENDITURES (SEPTEMBER, 2019) 2. HEAD START FINANCIAL TRANSACTIONS (SEPTE~IBER, 2019) 3. BUDGET JOURNAL ENTRIES 4. BUDGET ADJUSTMENT REQUESTS

Ms. Montoya provided an update on the 10-8-19 Finance Committee meeting, whereby aU general fund and student activity account expenditures, budget journal entries, and budget adjustment requests were reviewed by the Finance Committee and recommended for Board approval, with no areas of concern addresseo during the Finance Committee meeting. Ms. Montoya noted that the Head Start financial transactions will not be reviewed until the next Finance Committee meetin!l, The Budget Balances and School Board Student Incentive Fund reports were provided to the Board for informational purposes. Upon the recommendation of Superintendent Gutierrez, and as reviewed by the F'inance Committee during its 10-8-19 Finance Committee meeting, Ms. Ludi moved, and Ms. Montoya seconded, to approve the following budgetary matters: 1) General Fund and Student Activity Account expenditures (September, 2019); 3) Budget Journal Entries (52-56, 58-61, 233-235, 248-250, 260, and 276); and 4) Budget Adjustment Requests (068-000-1920-... ): al 0010-18, 24118 Fresh Fruit and Vegetables, initial budget of $33,741; and b) 0011-IB, 27103 Dual Credit Instructional Materials/HB2, initial budget of $7,497. The motion carried unanimously.

V. ITEJ\IS FOR INCLUSION AT NEXT MEETING'

As required by the district's Open Meetings Resolution, the annual special Board meeting at Valley Elementary/Middle School is being proposed for October 16, 2019, at 4:00 p.m., pending confirmation from each Board member, with the Board encouraged to suggest items for the November regular meeting as necessary.

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W. ADJOURNMENT

With no other business to come before the Board of Education, Ms. Ludi moved, and Ms. Montoya seconded, to adjourn the meeting. The meeting adjourned at 8:49 p.m.

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