ieee mentoring program pilot membership development retreat 1 may 2005 cathy downer, ieee rab...

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IEEE Mentoring Program IEEE Mentoring Program Pilot Pilot Membership Development Retreat 1 May 2005 Cathy Downer, IEEE RAB Membership Development ([email protected])

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Page 1: IEEE Mentoring Program Pilot Membership Development Retreat 1 May 2005 Cathy Downer, IEEE RAB Membership Development (c.downer@ieee.org)

IEEE Mentoring ProgramIEEE Mentoring Program Pilot Pilot

Membership Development Retreat

1 May 2005

Cathy Downer, IEEE RAB Membership Development ([email protected])

Page 2: IEEE Mentoring Program Pilot Membership Development Retreat 1 May 2005 Cathy Downer, IEEE RAB Membership Development (c.downer@ieee.org)

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Why A Mentoring Program? Focus groups run with GOLD members told us

Value an IEEE member as their mentor Participate and learn from others Value networking opportunities Would pay small administrative fee once to participate Wanted to sign up right now for a mentoring program

Responses from Graduating Student Survey told us Value an IEEE member as their mentor Valuable enough to retain their membership upon graduation

Positive responses from the 2004 Annual Member Satisfaction Survey

Need to offer a unique program to this group of IEEE members

Page 3: IEEE Mentoring Program Pilot Membership Development Retreat 1 May 2005 Cathy Downer, IEEE RAB Membership Development (c.downer@ieee.org)

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Program value to Membership Provides support structure for transition from student to

professional member

Shows IEEE’s interest in providing help to new engineering professionals

Builds on member to member relationship based on IEEE membership

Value for members to connect & network via their professional association

Could be solution to retention of graduating students and new professionals

Mentoring partnerships won’t change if jobs change

Page 4: IEEE Mentoring Program Pilot Membership Development Retreat 1 May 2005 Cathy Downer, IEEE RAB Membership Development (c.downer@ieee.org)

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Program Format Web based program with login & password

Program site has links to mentoring resources, orientation guide, application & profile forms, calendar, discussion forum, action plan, partnership evaluations

Mentee self-selects from mentor profiles for match, then contacts

Communication via email or phone

Partnerships can be close or out of local area

Mentoring partnership will last one year with six month assessment and final evaluation at year’s end

“Turn-key” operation for IEEE

Page 5: IEEE Mentoring Program Pilot Membership Development Retreat 1 May 2005 Cathy Downer, IEEE RAB Membership Development (c.downer@ieee.org)

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Program Participants - Mentors

Older, more experienced IEEE members In executive, management, or supervisory positions In academic or research position, consultant In an IEEE volunteer leadership position IEEE PACE leaders

Could include “older” GOLD members In management or supervisory position In academic or research position, consultant In an IEEE volunteer leadership position

Share career experiences, rather than technical expertise to specific work problem

Page 6: IEEE Mentoring Program Pilot Membership Development Retreat 1 May 2005 Cathy Downer, IEEE RAB Membership Development (c.downer@ieee.org)

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Program Participants - Mentees

IEEE members, GOLD members, not Students

Recently graduated and entering workforce (1st or 2nd job)

Could be unemployed or undecided on present or future career decisions

Looking for place to learn from others who have already been there

Connect with established engineering professionals

Page 7: IEEE Mentoring Program Pilot Membership Development Retreat 1 May 2005 Cathy Downer, IEEE RAB Membership Development (c.downer@ieee.org)

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Mentoring Pilot Project

Vendor: The Training Connection, Inc. based in Virginia

Web based program on vendor’s server Client list includes many departments within the US

Government (Army, Navy, Energy, Agriculture, Interior, Education, Defense, Small Business Administration, Forest Service, Veterans Affairs; and Prince William Country Social Services)

Yearly license fee for program, resource materials, web site development

GOLD members reviewed vendor’s demo site for navigation, program ease & understanding

Page 8: IEEE Mentoring Program Pilot Membership Development Retreat 1 May 2005 Cathy Downer, IEEE RAB Membership Development (c.downer@ieee.org)

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Mentee Program Process

Mentee enters site, logs on

Prompted to complete a User Profile

Prompted to complete an Application Form

View Status Page

Sends request to enter into mentoring partnership

Program’s Planning Tools assist mentee for self-development

Other Program Features Mentoring Agreement Form Close Out Evaluation Calendar Private diary Discussion forum (open to all participants) Six-month and Final Evaluation forms

Page 9: IEEE Mentoring Program Pilot Membership Development Retreat 1 May 2005 Cathy Downer, IEEE RAB Membership Development (c.downer@ieee.org)

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Page 10: IEEE Mentoring Program Pilot Membership Development Retreat 1 May 2005 Cathy Downer, IEEE RAB Membership Development (c.downer@ieee.org)

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Mentor Program Process

Mentor enters site, logs on

Prompted to complete a User Profile

Prompted to complete an Application Form

View Status Page

Receives request to enter into mentoring partnership

Can accept or decline request

Begins communication with mentee

Review and discuss Mentoring Agreement with Mentee

Page 11: IEEE Mentoring Program Pilot Membership Development Retreat 1 May 2005 Cathy Downer, IEEE RAB Membership Development (c.downer@ieee.org)

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Page 12: IEEE Mentoring Program Pilot Membership Development Retreat 1 May 2005 Cathy Downer, IEEE RAB Membership Development (c.downer@ieee.org)

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Pilot Project Region 1 selected for Pilot

Smaller geographic size Density of available IEEE members to large cities Potential to meet face-to-face Proximity to IEEE Piscataway

Have support from Region 1 Director, IEEE-USA and WIE Mentors asked to join and complete profile & application

forms first Mentees join after sufficient, searchable pool of mentors in

place Vendor developing orientation program for mentors &

mentees using internet conferencing Highlight sensitive issues in mentoring partnerships Program features and resources Overview of web site

Page 13: IEEE Mentoring Program Pilot Membership Development Retreat 1 May 2005 Cathy Downer, IEEE RAB Membership Development (c.downer@ieee.org)

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Mentoring Program Risks

Lack of mentors participating

Too many mentees signed up for program

Need to match mentor with more than one partner

Disappointment for mentor with long wait for match

Disappointment in choice of mentors for mentee to select from

Geographic location Competencies selected Experience or technical background Wanting an “older version of me”

Page 14: IEEE Mentoring Program Pilot Membership Development Retreat 1 May 2005 Cathy Downer, IEEE RAB Membership Development (c.downer@ieee.org)

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Overcoming Risks

Encourage mentors to participate in program first

Communicate roles & responsibilities for each partner, point out program resources

Communicate orientation resource as guide to program functions

Utilize web conferences for pilot orientation

Pilot program to Region 1 prior to entire IEEE membership

Learn from pilot and adjust

Communicate program – use success stories

Page 15: IEEE Mentoring Program Pilot Membership Development Retreat 1 May 2005 Cathy Downer, IEEE RAB Membership Development (c.downer@ieee.org)

Questions