ieee kerala section originated in ieee kerala section, india. the primary aim of link is networking...

IEEE Kerala Section

LINK Strategies & Action Plan – 2011

v1.0

Author

Jaison Abey Sabu (Member# 41591592)

Student Activities Chair & LINK President 2011

Table of Contents 1. About LINK ............................................................................................................................................ 4

2. LINK – Revised 5 Year Vision & Goals .................................................................................................... 4

3. Action Plan Timeline (Tentative) ........................................................................................................... 5

4. SAC Initiatives 2011 ............................................................................................................................... 5

4.1 LINK / SB Online Management Tool .............................................................................................. 6

4.2 LINK Operations Manual ............................................................................................................... 6

4.3 Engaging Professional members in Student Activities Management ........................................... 7

4.4 Collaborate with other Section Entities ........................................................................................ 7

5. Student Activities Board (SAB) 2011 ..................................................................................................... 8

6. LINK HUB Distribution ........................................................................................................................... 8

7. LINK Structure ....................................................................................................................................... 9

8. LINK Team 2011 .................................................................................................................................... 9

8.1 HUB 1 Team 2011 ....................................................................................................................... 10

8.2 HUB2 Team 2011 ........................................................................................................................ 10

8.3 HUB 3 Team 2011 ....................................................................................................................... 10

8.4 HUB 4 Team 2011 ....................................................................................................................... 10

8.5 HUB 5 Team 2011 ....................................................................................................................... 11

8.6 LINK Technical Wing 2011 ........................................................................................................... 11

8.7 LINK Volunteer Pool 2011 ........................................................................................................... 11

8.8 LINK Events 2011 ......................................................................................................................... 12

9. LINK Competitions .............................................................................................................................. 12

10. WIE Events ...................................................................................................................................... 13

11. Technical Events .............................................................................................................................. 13

12. Web Initiatives ................................................................................................................................ 13

13. GINI Events ...................................................................................................................................... 13

14. HUB Events and Focus .................................................................................................................... 14

15. Other Events & Initiatives ............................................................................................................... 14

16. Appendix ......................................................................................................................................... 15

16.1 SAC Funding Guidelines .............................................................................................................. 15

16.2 SB Event Guidelines .................................................................................................................... 15

16.3 Awards Guidelines ...................................................................................................................... 16

16.4 Groups Guidelines ....................................................................................................................... 16

1. About LINK

Local Integrated Network of Kerala (IEEE Students), abbreviated LINK, is an innovative concept that

originated in IEEE Kerala Section, India. The primary aim of LINK is networking student branches in an

effective way, thereby increasing the value in IEEE Student membership. LINK was formally inaugurated

by past IEEE President, Mr. Cleon Anderson in January 2005. Since its inception LINK has achieved

tremendous results, causing an exponential increase in student branches and student activities in IEEE

Kerala Section. Today, LINK has become a synonym for IEEE Kerala Section Student Activities. The model

of LINK was adopted by IEEE Region 10 as R10 GINI (Global Integrated Network of IEEE Students). The

founders of LINK went on to receive the MGA innovation award in 2008.

2. LINK – Revised 5 Year Vision & Goals

2005 to 2009 2010 to 2014 – Increase value in Student

Membership – Ensure continuity to SB activities – Increase student membership and

branches

– Establish IEEE as a core brand among engineering students

– Increase quality papers, projects and conferences

– Increase participation in national / international technical competitions

– Create internships / job opportunities for IEEE students

– Increase Membership Sustainability

3. Action Plan Timeline (Tentative)

4. SAC Initiatives 2011

2010

• Slow down expansion

• Inculcate a technical culture

2011

• Restart moderate expansion

• Increase technical activities

2012

• Further expansion – market using new tech initiatives

• More participation in national / international competitions

2013

• Analyze statistics to ensure sustainability

• Initiate internships / placements for IEEE students

2014

• Stabilize technical events + further expansion

• Continued student member and GOLD retention

LINK / SB Online Management Tool

LINK Operations Manual

Engage SAB / HUB Leaders / Counselors

Collaborate with other Section entities

4.1 LINK / SB Online Management Tool

Background

Student member information is not available in a quantifiable way

Information from SAMIEEE does not correctly list the Student Branch / College as several

students provide their home address for membership

It is not easy to correctly validate the list of participants in LINK events

Solution

Online application supporting a wide array of easy management features

The tool will include the following features

o SB Officer Reporting ( Extended Execom)

o Student Branch member list upload

o Event reporting

o Event participant list upload

o Generating member reports in various formats (Excel download)

4.2 LINK Operations Manual

Background

History of LINK Data unavailable (transparently)

Operational details of LINK known only to a few

Lack in consistency of operations

Difficulty in recruiting new volunteers

High learning curve for new volunteers in LINK / SAB

Solution

LINK Operations Manual – A single document containing all operational details

Includes information like LINK Structure, Roles, Awards etc

Includes details on LINK assets like website, operations email groups etc

4.3 Engaging Professional members in Student Activities Management

Background

Tremendous growth of LINK

Students manage SB / LINK activities

Students are well aware of IEEE events, award etc

Branch counselor involvement is still marginal

Branch counselors are lack awareness

Difficulty in managing LINK activities due to rapid growth

Review / Follow-up cannot be done by a few

Solution

Engage professional members playing the following roles

o Student Activities Board Members (SAB)

o HUB Leaders ( SB Counselor Representatives leading a HUB)

o SB Counselors

Increase the participation of counselors in all LINK Events

Assign specific roles and responsibilities to the above stakeholders

4.4 Collaborate with other Section Entities

Background

LINK has a wide array of activities

Several of the LINK activities overlap the activities of other entities at a professional

level

Section Chair advised collaboration with other entities

Solution

Try and establish a collaboration with the following section entities

o GOLD

o WIE

o Industrial Relations

o Electronics Communication Committee

o Society Chapters

o Others

This will help to collectively utilize the budget of the section

This will help pool more resources to efficiently drive and manage the ever increasing events in

LINK

5. Student Activities Board (SAB) 2011

Sl.No Name Position Institution

1 S. Gopakumar Student Activities Advisor VSSC, Trivandrum

2 Jaison Abey Sabu Chair / SAC Cognizant, Coimbatore

3 Anikumar CV Vice Chair / Counselor Rep College of Engineering, Chengannur

4 Rajesh Kannan Secretary Amrita Vishwa Vidyapeetham, Kollam

5 Akshay Menon Student Representative (SR) KMCT College of Engg, Calicut

6 Rayees Amar Nishad GOLD / Mentor Representative Zenzar Technologies, Pune

7 Ajin Baby Immediate Past SR College of Engineering, Chengannur

8 Sabrinath Pillai LINK Vice President

St. Joseph's College of Engineering & Technology, Pala

6. LINK HUB Distribution

7. LINK Structure

* LINK Technical Coordinator, LINK Technical Wing, LVP Coordinator & LINK Volunteer Pool were initiated in 2010

8. LINK Team 2011

Sl No. Office Held Name Institution

1 President Mr. Jaison Abey Sabu Cognizant

2 Vice President Mr. Sabarinath Pillai SJCET - HUB2

3 Secretary Mr. Akshay Menon KMCTCE - HUB 5

4 Webmaster Mr. Farish C.V KMCTCE - HUB 5

5 Treasurer Ms. Achala JS MBCET - HUB 1

6 Technical Coordinator Mr. Ramesh N Nair Amrita CE - HUB 1

7 GINI Coordinator Mr. Amrit PS VAST - HUB 4

8 WIE Coordinator Ms. Bhavana CEC - HUB 2

9 LVP Coordinator Mr. Aby Kurian VJEC - HUB 5

8.1 HUB 1 Team 2011


1 HUB Leader Mr. Sunitha Beevi TKMCE

2 HUB Driver Mr. Vishnu Nair M T TKMCE

3 Assistant HUB Driver 1 Ms. Dainy Daynesious MBCET

4 Assistant HUB Driver 2 Mr. Thomas Sabu COE Kottarakkara

5 WIE Rep. Ms. Alka Issac CET

8.2 HUB2 Team 2011


1 HUB Leader Mr. Vinod P R CEC

2 HUB Driver Mr. George John COE Adoor

3 Assistant HUB Driver 1 Mr. Nithin George RIT

4 Assistant HUB Driver 2 Mr. Roshan Issac CE Kallupara

5 WIE Rep. Ms. Chinchu Thomas CEC

8.3 HUB 3 Team 2011


1 HUB Leader Mr. Praveen V FISAT

2 HUB Driver Mr. Ajaykrishnan VJCET

3 Assistant HUB Driver 1 Mr. T.M Augustine FISAT

4 Assistant HUB Driver 2 Mr. Martin John Baby MEC

5 WIE Rep. Ms. Sera Selvin FISAT

8.4 HUB 4 Team 2011


1 HUB Leader Mr. Nithin Padmanabhan VAST

2 HUB Driver Mr. Riswan M VAST

3 Assistant HUB Driver 1 Mr. Binod C Kaimal GEC

4 Assistant HUB Driver 2 Mr. Vishnu IES

5 WIE Rep. Ms. Remya M IES

8.5 HUB 5 Team 2011


1 HUB Leader Mr. Sreeram Kumar NIT Calicut

2 HUB Driver Mr. Kishan Raphel VJEC

3 Assistant HUB Driver 1 Mr. Jafar E KMCTCE

4 Assistant HUB Driver 2 Mr. Sharath K S MES

5 WIE Rep. Ms. Shamseera KMCTCE

8.6 LINK Technical Wing 2011

LINK Technical Wing is a special wing for managing the technical activities of LINK which was

initiated in 2010


1 Member Mr. Sreevas Sahasram CET - HUB 1

2 Member Mr. George John CEA - HUB 2

3 Member Mr. Parameswaran S FISAT - HUB 3

4 Member Mr. Aurobindo J GEC Thrissur - HUB 4

5 Member Mr. Jayaram A B KMCTCE - HUB 5

8.7 LINK Volunteer Pool 2011

LINK Volunteer Pool is a specialized team of volunteers with specific skills like Event

Management, Web Designing, Flash, PDF, Report writing etc which was initiated in 2010.


1 Member Ms. Neethu Pradeep FISAT - HUB 3

2 Member Mr. Tony Varghese CEC - HUB 2

3 Member To be decided





8.8 LINK Events 2011

* For the first time in the history of IEEE Kerala Section a LINK event is organized jointly by two SB’ – LINK CAMP 2011. Details

will be available in the LINK Website

9. LINK Competitions

Sl No. Event Name Timeline

1 LINK Online Competitions 1st June 2011 - AKSC 2011

2 LINK Website Contest Oct 8th 2011 - Dec LINK Camp 2011

3 Project Presentation Contest

Oct 8th 2011 - Dec LINK Camp 2011

4 Paper Presentation Contest During AKSC

Sl No. Event Name Student Branch Name HUB Target date

1 Face 2 Face Meet (F2F) Amrita Vishwa Vidyapeedam HUB 1 March 6th

2 All Kerala Student Congress (AKSC) College Of Engineering Chengannur HUB 2 July 16th or 23th or 30th

3 Branch Counselors Congress (BCC) Govt. Engineering College, Thrissur HUB 4 April 2th or 9th

4 WIE Forum Vishwa Jyothy College Of Engineering & Technology HUB 3 May 7th or 14th

5 LINK Camp

Jointly Organized : Vidya Academy Of Science & Technology and IES College of Engineering, Chitillpally HUB 4 Dec 10th or 17th

6 LINK Fest

Organizer : MES College of Engineering Co-organizer : KMCT College of Engineering HUB5

Oct 15th or 22nd

10. WIE Events

Sl No. Event Name Venue Target Date

1 Spectrum Talk Across SBs / HUBs TBD

2 Paper Presentation Across SBs / HUBs TBD

3 WIE WEEK Across SBs / HUBs TBD

4 Charity Event Across SBs / HUBs TBD

*TBD – To b e decided

11. Technical Events

Sl No. Event Name Venue Timeline

1 STAC Series Across SBs / HUBs March to August

2 LINK Technical Projects Across SBs / HUBs April to December

5 LINK Industrial Training Program Across SBs / HUBs TBD


12. Web Initiatives

Sl No. Event Name Target Date / Timeline

1 LINK Portal Revamp March

2 LINK Volunteer of the month March

3 LINK Online Survey Feb- June

4 LINK Groups Cleanup April

13. GINI Events

Sl No. Event Name Venue Expected date

1 Microsoft Quiz To be decided To be decided

2 GINI Industry Talks To be decided To be decided

14. HUB Events and Focus

Sl No. Event Name Venue Target Date / Timeline

1 HUB 1 Congress TBD TBD





6 HUB 1 WIE Congress TBD TBD





11 HUB 1 - Reactivate all dormant SBs Multiple February to September



14 HUB 4 - Reactivate dormant + Expand Multiple February to September

15 HUB 5 - Reactivate dormant + Expand Multiple February to September


15. Other Events & Initiatives

Sl No. Event Name Venue Target Date / Timeline

1 STEP TBD August

2 GUILD Pilot in 5 SB's Year Long

3 LINK LINE - Newsletter NA Quarterly

* STEP is an event to network recent graduates and thus increase their involvement in IEEE

* GUILD is a project to divide students in a student branch into special interest groups such that each

group organizes a different set of events. Thus more students get an opportunity to involve and

participate in IEEE events and thus increase member engagement and membership retention. In 2011,

LINK Plans to pilot this in a few student branches and then evaluate the results in terms of membership

retention and sustainability.

16. Appendix

Note: The guidelines given below are the initial baseline version and may be revised and formalized in a

later version.

16.1 SAC Funding Guidelines

1. Every year a budget is approved by the Kerala Section Execom for LINK Activities

2. Each IEEE student entity like SB, HUB etc should try to raise funds through sponsorship and

other sources.

3. IEEE Kerala Section will provide only a part of the funding towards travel support of LINK and

HUB office bearers, branch counselors etc.

4. Each LINK event will have a specific amount allocated every year.

5. Each HUB will have a nominal amount as support to conducting hub events each year.

6. Each SB will have a nominal amount as support to conducting SB events each year.

7. Up to 5 technical projects will be funded each year up to a maximum limit set by the Section.

The projects should qualify as practical and worth implementing by an expert panel in the

section.

8. Section will evaluate and select a few students to travel to R10SC, IAISC etc each year. Each

student will be sponsored partially by the section. The selection of the students and amount of

funding will be the sole discretion of the SAB and the Section. LINK Execom may submit its

suggestions for the same.

9. The prize money for the LINK events will be sponsored by the section. The amount will be

finalized by the SAB.

10. Section will on an exceptional basis fund SB events in a case where the event is outstanding and

achieves goals that the normal LINK events fail to achieve. All such requests should be directed

through LINK and no funding request should be directly sent to the section. A funding request

to the section must be received minimum 45 days in advance to be considered.

11. For details of the actual amounts of funding available in each case, contact the LINK Treasurer /

Secretary / President in that order.

16.2 SB Event Guidelines

1. If any SB requires a speaker, the request for the speaker should be routed through LINK. SB’s are

advised not to contact the section speakers directly.

2. Any request for a section speaker should be made 30 days in advance.

3. SB’s chairs should make sure that all events are reported online through vtools. For all events

which are attended by a section representative, L31 forms should be submitted. For more

information on vtools and L31 forms, contact the LINK Executive Committee.

16.3 Awards Guidelines

1. The Major LINK Awards given each year are listed below

a. Outstanding Student Volunteer Award

b. Outstanding WIE Volunteer Award

c. Outstanding Branch Counselor Award

d. Outstanding SB Award

2. In addition to this, the SAB may give away one or more special award on a case by case basis

each year.

3. The authority to take decisions regarding awards, solely rests with the SAB. The decision of

the SAB is final and irrevocable.

4. The student representative of IEEE Kerala Section is not eligible to apply for an award during the

particular year in which he / she held the role.

Note: Awards are granted for outstanding performance in a role. Performing duties that fall within the

scope of work of an official LINK role does not qualify for awards.

16.4 Groups Guidelines

1. The LINK groups should be used primarily to discuss items of interest to all members in the

group.

2. Items of specific interests should be addressed to the required stakeholders alone.

3. Do not use any offensive or vulgar remarks in the group.

4. Maintain professionalism and ethics in all emails sent.

5. Do not raise issues, concerns or escalations directly into the groups. Kindly send a mail to the

LINK President and / or LINK Secretary and / or Student Activities Advisor.

6. Escalate issues regarding LINK to the Section only in the event that no action / explanation has

been taken / given at the LINK level.

ieee kerala section originated in ieee kerala section, india. the primary aim of link is networking...

Documents