iec technical guidance training andrew sites, mark fisher, john boyer september 2011
TRANSCRIPT
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IEC Technical Guidance IEC Technical Guidance TrainingTraining
Andrew Sites, Mark Fisher, John Boyer
September 2011
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What are we going to What are we going to cover?cover?
• Overview of IEC Concept
• IEC Regulatory Process
• IEC Resources
• Vapor Intrusion Overview
• Case Studies
• IEC Program Status
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IEC Concept OverviewIEC Concept Overview
Andrew Sites, NJDEP
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IEC Guidance Committee IEC Guidance Committee MembersMembers
Christopher Dailey, GEI ConsultantsJeffrey Farrell, PS&SMark Fisher, The ELM Group, Inc., LSRPABob Gallagher, DEPMartin Hilfinger, Cumberland Gulf Kathleen Murray, TERMS EnvironmentalRocky Richards, DEP Dan Stecchini, Groundwater & Environmental
Services Andrew Sites, DEP – Co-chairpersonBruce Venner, DEP – Co-chairperson
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What is an IEC?What is an IEC?
• Contaminant source in the environment
• Contaminant migration pathway
• Impacted receptor
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Three types of IECsThree types of IECs
• Potable wells
• Vapor intrusion
• Direct contact
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IEC Trigger LevelsIEC Trigger Levels
• Potable Water > Groundwater Remediation Standards
• Vapor Intrusion > Rapid Action Levels
• Direct Contact > Acute Health Effect Levels
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Basic IEC ConceptBasic IEC Concept
• Delineate IEC problem
• Remediate IEC problem
• Remove source causing IEC problem
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What is the IEC Process?What is the IEC Process?
• Every IEC gets a Case Manager • Expedited time frames for rapid response
• New cases go to IEC group
• Case Managers on existing cases will handle IECs
• LSRP/consultant must work with Case Manager
• Most work based on verbal approvals with email confirmation
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IEC Guidance IEC Guidance
• Written for basic types of IEC conditions and sensitive receptors
• Includes both rule and guidance: shall & should
• Frequent communications and information sharing with case manager is vital
• Time extensions can be requested
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Rules and GuidanceRules and Guidance
• Technical Rules (shall)– Must comply with requirements of the
rules
• Guidance (should)– Follow guidance but can use
professional judgment with adequate justification
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• All regulatory time frames in Technical Rules– N.J.A.C 7:26E-1.14– Start date for regulatory time frames was 11/2009 for existing IECs
and date of discovery for new IECs
• All mandatory time frames are in the ARRCS rule– N.J.A.C. 7:26C-3.3– The start date for mandatory time frame provisions was March 1,
2010 (existing sites)– All mandatory time frames are 2 years from the date of discovery of
the IEC
• Time frame extension can be requested
Regulatory and Regulatory and Mandatory Time FramesMandatory Time Frames
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How to get an extension of How to get an extension of regulatory time frame?regulatory time frame?
Submit a Remediation Time Frame Extension Request form to the Case Manager or Bureau of Initial Notice 30 days before due date
• Provide rational for extension and new schedule
• If approved - You will not receive a response• If disapproved - A rejection letter will be sent
Note: An extension of a regulatory time frame must not result in exceedance of a
mandatory time frame
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How to get an extension of How to get an extension of mandatory time frame?mandatory time frame?
Submit a Remediation Time Frame Extension Request form to the case manager or Bureau of Initial Notice 60 days before due date
• Provide rational for extension
• New schedule to complete work
• Department will provide a written response
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Role of LSRP/RP & IEC Case Role of LSRP/RP & IEC Case ManagerManager
• LSRP/RP– Address IEC by following rules and guidance
• IEC Case Manager– Oversight: Direct Billing to RP– Answer questions – Evaluate time extension requests– Evaluate deviation from guidance– Document progress or lack of progress– Initiate enforcement– Noncompliance: use public funds
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Non-Compliance with RulesNon-Compliance with Rules
• Case will be referred for enforcement• DEP will use public funds for
addressing receptors and conducting receptor delineation
• Refer LSRP to Licensing Board• Enforcement against the responsible
party– $20,000 base penalty per violation
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Significant Changes Significant Changes
• Current Technical Rules: February 2011
• IEC Information Submittal– 5 days extended to 14 days
• Regulatory: Source Control & Report– 270 days extended to 1 year
• Mandatory: Source Control & Report– 1 year extended to 2 years
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Significant Vapor Intrusion Significant Vapor Intrusion Rule Changes Rule Changes
• Interim Response Action (VI ONLY)– 5 days extended to 14 days
• Trigger for VI IEC – Indoor air screening levels (IASL) changed
to exceeding the Rapid Action Levels (RAL)
• Vapor Concern (VC) Case category created– trigger level > IASL and <RAL
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IEC Regulatory ProcessIEC Regulatory Process
Mark Fisher, The ELM Group, Inc.
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Regulatory time framesRegulatory time frames
3 Categories of Regulatory time frames
• Potable & Direct Contact
• Vapor Intrusion
• Vapor Concern
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IEC Regulatory Time Frames:IEC Regulatory Time Frames:Potable and Direct Contact Potable and Direct Contact
Immediately
5 days
14 days
60 days
120 days
1 year
• Call the Hotline and case manager
• Interim Response Action
• IEC Information submittal
• Engineered System Response • Receptor Delineation • Engineered System Response
Action Report
• Source Control Report* * Also has 2 year mandatory time frame
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IEC Regulatory Time Frames:IEC Regulatory Time Frames:Vapor Intrusion Vapor Intrusion
Immediately
14 days
60 days
120 days
1 year
• Call the Hotline and case manager
• Conduct Interim Response Action &
submit IEC information and form
• Engineered System Response Action & Receptor Delineation
• Engineered System Response
Action Report
• Source Control Report * * Also has 2 year mandatory time frame
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Receptor Evaluation Report Receptor Evaluation Report TimelineTimeline with IEC – Potable waterwith IEC – Potable water
March 1
Known ground water
contamination
June 1Collect Potable
Sample 120 days
March 1, 2011 Initial
Receptor Evaluation*
March 1, 2012
Mandatory time frame
Data > std
Get analytical
data
May 1 Well
Search 90 days
IEC requirements
5 day req.
60 day req.
120 day req.
1 year source control
2 year Mandatory time frame14 day
req.
Receptor Evaluation Timeline
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Differences between VI and Differences between VI and Potable Water/Direct ContactPotable Water/Direct Contact
• VI: Both Interim Response Action and IEC
Information Submittal due in 14 days
• Potable Water/Direct Contact:
– Interim response action due 5 days
– IEC Information Submittal due 14 days
• All other time frames are similar
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Day 1 – Immediate Day 1 – Immediate RequirementsRequirements
• Notify the HOTLINE– Must refer to case as an “IEC Case”– 1 (877) WARN DEP
• Notify case manager for assigned cases
• Notify HOTLINE for unknown source IEC
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5 Day Requirements5 Day Requirementsfor Potable Water and for Potable Water and Direct Contact IECDirect Contact IEC
• Complete interim response action
• Interim Response Action Examples– Bottled water (potable IEC)– Fencing (direct contact IEC)
• Notify property owner, Twp., Health Dept
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14 Day Requirements 14 Day Requirements - - PotablePotable & Direct Contact & Direct Contact OnlyOnly
• Information Submittal
– IEC Response Action Form
– IEC Spreadsheet
– Map of site and IEC condition
– All analytical results with full data deliverables
• Submit paper copy & Email to Bureau Initial Notice and Case Assignment
• IEC Case manager assigned
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14 Day Requirements - 14 Day Requirements - VI VI OnlyOnly
• Complete interim response action– Notify property owner, Twp., Local Health Dept., & Dept. Health and
Senior Services– Vent, seal cracks and sumps
• IEC Information Submittal– IEC Response Action Form– IEC Spreadsheet– Map of site and IEC condition– All analytical results with full lab data deliverables
• Submit paper copy & Email to Bureau of Case Assignment and Initial Notice (BCAIN)
• IEC Case Manager will be assigned
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60 Day Requirements - All 60 Day Requirements - All IECsIECs
• Identify additional receptors (potable wells and structures)– Conduct sampling– Comply with notification requirements
• Complete Engineered System Response Action – POET or waterline connection– Sub-slab ventilation
• Verbal communication with IEC Case Manager is ongoing
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120 Day Requirements - All 120 Day Requirements - All IECsIECs
Submit IEC Engineered System Response Action Report:
• IEC Response Action Form
• Receptor delineation & receptor control description
• IEC Spreadsheet with all IEC related data
• IEC Map
• GIS compatible map submission
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1 Year Requirements - All 1 Year Requirements - All IECsIECs
• Complete delineation of IEC source
• Initiate source control
• Submit IEC Source Control Report
– IEC Response Action Form– IEC Spreadsheet with all data– Map of IEC area– GIS compatible map submission– Monitoring & Maintenance Plan
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Vapor Concern - Regulatory Vapor Concern - Regulatory Time FramesTime Frames
• 14 days: Submit VC Response Action form
• 60 days: Submit Mitigation Plan
• 120 days: Implement Mitigation Plan
• 180 days: Submit Mitigation Response Action Report
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Vapor ConcernVapor Concern
• Interim Vapor Concern Technical
Guidance
• New Vapor Intrusion Guidance will replace
VC Tech. Guidance
• VC cases will have a case manager
• VC Response Action Form
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VC VC andand IEC Differences IEC Differences
• IEC: Exceeds Rapid Action Levels (RAL)
• VC: Exceeds IASL and <RAL– No call to DEP Hotline– No time frame for Receptor Delineation– No time frame for Source Control– Must submit a Mitigation Plan
• Both IEC & VC have Case Managers
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IEC Case Component IEC Case Component CompletedCompleted
• IEC case closed out in DEP Database – no
letter
• IEC case manager’s involvement ceases
• Continue monitoring and maintenance (M&M)
• Submit future M&M reports to BCAIN not IEC
case manager
• M&M plan incorporated into RAO permit
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Questions?
(followed by 10-min Break)
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IEC ResourcesIEC Resources
Andrew Sites, NJDEP
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• SRRA Guidance Library
• SRRA Forms Library
• Spreadsheet
• Sample Maps
• Sample letters to property owners
• Quick Reference Guide
• Contact List for Questions on LSRP
IEC ResourcesIEC Resources
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SRP Guidance LibrarySRP Guidance Library
• IEC Technical Guidance Document
• VC Technical Guidance Document
• Vapor Intrusion Guidance Document
• IEC spreadsheets
• GAC POET Specifications
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Site Remediation Reform Act Site Remediation Reform Act Guidance LibraryGuidance Library
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SRP Forms LibrarySRP Forms Library
• IEC Response Action Form• VC Response Action Form• Potable Well/Indoor Air Sampling
Notification Form• Full Laboratory Data Deliverable Form• IEC spreadsheets• Remediation Time Frame Extension
Request
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Site Remediation Reform Act Site Remediation Reform Act (SRRA) Forms (SRRA) Forms
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IEC SpreadsheetsIEC Spreadsheets
• Potable well
• Vapor Intrusion/Vapor Concern
• Direct Contact
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Sample MapsSample Maps
• Sample of IEC Map
• Maps depicting receptor delineation process
• Maps showing Currently Known Extent (CKE) map delineation process
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IEC Map SampleIEC Map Sample
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Receptor Delineation Sample Maps
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Currently Known Extent Currently Known Extent AreaArea
Mapping ExampleMapping Example
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Template Notification Template Notification LettersLetters
• Vapor Intrusion Letters
• Potable Water Letters
• www.state.nj.us/dep/srp/guidance/vaporintrusion/templates
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Quick Reference GuidesQuick Reference Guideswww.state.nj.us/dep/srp/srra/training/#quickrefswww.state.nj.us/dep/srp/srra/training/#quickrefs
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Contact List for Questions on Contact List for Questions on LSRPLSRPwww.state.nj.us/dep/srp/srra/srra_contactswww.state.nj.us/dep/srp/srra/srra_contacts
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Benefits of using IEC ToolsBenefits of using IEC Tools
• Simplifies and standardizes reporting process
• Promotes consistency between cases
• Allows for easier electronic submissions
• Allows for real-time decisions between LSRP and case manager